HomeMy WebLinkAboutCCAgenda_05May11CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
May 11, 2005
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. PRESENTATIONS: None Scheduled
~- ~ E. APPROVAL OF MINUTES: Apri127, 2005 TAB 1
• F. PUBLIC HEARINGS: None Scheduled
G. CONSENT AGENDA:
p
~ ~ ~ 1. General Disbursements through May 5, 2005: $ 53,737.92
4 Payroll (4/15/05 - 4/30/05) $ 12,015.64 TAB 2
i ~- ~ 3 2. Appointment of Linda Smith, 1592 Roselawn Avenue, to the Environment
Commission TAB 3
y' ' ~ ~ 3. Appointment of Annie Green, 1442 Idaho Avenue, to the Parks
4 and Recreation Commission
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H. POLICY AGENDA:
i ~-~ 3 1. Proposals for recodification of Falcon Heights City Code TAB 6
~-} y - ~ 2. Approval of Community Park roof replacement TAB 7
~-- ~ ~ 3. Consideration of a resolution regarding consolidated 911 dispatching TAB 8
I. REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
• K. ADJOURNMENT
• CITY OF FALCON HEIGHTS
MINUTES
Apri127, 2005
Mayor Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Administrator Heather Worthington and Parks and Public Works
Director Greg Hoag
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATIONS: None Scheduled
APPROVAL OF MINUTES: Council member Kuettel said that on page one, first paragraph,
second sentence, the name Ann should be changed to Lisa. The minutes dated April 13, 2005
were unanimously approved as corrected.
PUBLIC HEARINGS: None Scheduled
• CONSENT AGENDA:
Mr. Bryan Olson, 1592 Roselawn Avenue, asked about the last item in General Disbursements
in the amount of $175.00 to Campbell Knutson for SE Corner sign issues. He asked
Administrator Worthington for background on what this was for and how the $175.00 was
arrived at. Administrator Worthington said this was for the review of sign permits for the SE
Corner. The City's Civil Attorney firm reviews planning and zoning for the City and advised
on the sign permit applications submitted for the SE Corner. The $175.00 is based upon the
hourly rate for that individual. Mr. Olson asked how many hours the $175.00 represents
and Administrator Worthington said about one and one-half hours. This item was part of the
larger civil contract for that month but was broken out so that it could be correctly accounted for.
Mr. Olson noted that the Deputy Clerk was not in attendance and he wanted to know who would
be writing up the minutes. Administrator Worthington said the Deputy Clerk would be writing
them up from the videotape. Mayor Gehrz said there had been a death in the Deputy Clerk's
family, which is why she is not in attendance this evening. Mr. Olson asked about the credit card
statement included in the agenda packet. There is a billing for Ole Mexico and the explanation
given is staff luncheon. He asked who attended the luncheon and if there was any business
conducted there. Administrator Worthington said that Parks and Public Works Director Hoag,
Employment Consultant Lisa Lynn and she discussed the hiring of a Recreation
Supervisor/Administrative Assistant at that meeting. Reimbursement for expenditures like this is
requested only when City business is discussed. Mr. Olson read aloud the heading for Consent
Agenda Item #3 and asked if this isn't a decision to be made by the Council as to who gets to be
. the Data Practices Compliance Official, as opposed to this soon to be motion whereby the City
Administrator will take on this responsibility.
• FALCON HEIGHTS CITY COUNCIL MINUTES _2_
Apri127, 2005
CONSENT AGENDA (continued)
Mr. Olson said that usually it's the Clerk who handles this because the Clerk deals with the
records and the Clerk is a full-time position. Sometimes the City Administrator or a City
Manager may not always be in the office. Mayor Gehrz said that the City has always designated
the City Administrator as the City Official on this issue. This is a position that needs to make
decisions about what is public data and what is private data. This is in the interests of balancing
the public's right to know government information with protection of the individual, because
government gets and maintains information about individuals and there is a need to be able to
protect individual information. All of the data privacy deals with that. It is always the City's
highest level employee who is assigned to that responsibility. Mr. Olson asked if there is a
document that has City policies in black and white that is available. Mayor Gehrz said the City
has a code book and administrative manual. In response to a question from Mr. Olson about
operating rules for City Council meetings, Mayor Gehrz said they are in the administrative
manual.
Kuettel moved approval of the Consent Agenda, as outlined below. The motion was
unanimously approved.
• 1. General Disbursements through Apri121, 2005: $ 99,311.44
Payroll (4/01/05 - 4/15/05) $ 13,253.92
2. Approval of 3.2 malt liquor and restaurant licenses for Sky Ventures
to operate a Pizza Hut restaurant at 1544 Larpenteur Avenue West
3. Resolution 2005-04-adoption of model policy regarding data practices
and appointment of City Administrator as the Data Practices Compliance Official
Mayor Gehrz said an item came in after the Council packet was prepared and distributed
on Friday that needs Council discussion and action this evening. She asked if any Council
members objected to this addendum. There were no objections from the Council and Policy
Agenda Item H3: Authorize Mayor to accept invitation from University of Minnesota Vice
President for University Relations was added to the Council agenda.
Authorization of expenditure to repair sanitary sewer lift station
Parks and Public Works Director Hoag said the sanitary sewer lift station at the corner of
Coffman and Larpenteur is 20 years old. It has performed very well for many years. During the
past six months we have been experiencing fairly regular problems with one of the lift station
pumps. Due to the age of the pumps and advancements in technology, staff is recommending
replacement of both pumps at this time to help ensure many years of service from the lift station.
In addition, some electrical upgrades will be made. Staff is proposing a switch from single phase
• pumps to three phase pumps because three phase motors are more reliable and efficient than
single phase motors.
•
FALCON HEIGHTS CITY COUNCIL MINUTES
April 27, 2005
Authorization of expenditure to repair sanitary sewer lift station (continued)
Parks and Public Works Director Hoag said two quotes were received for this work:
Braun Pump & Controls: $11,204.50
General Repair Service: $ 9,286.00
Staff recommends that the City enter into a contract with General Repair and Service.
A brief discussion followed.
-3-
Council member Kuettel asked if the two bids that had been received were comparable to one
another and Parks and Public Works Director Hoag said they are. The pumps that would be
installed by General Repair are comparable in value to those proposed by Braun Pump.
Kuettel moved authorization to repair the sanitary sewer lift station through a contract with
General Repair Service in the amount of $9,286.00. The motion was unanimously approved.
Authorize contract with forester
Administrator Worthington said that Anita Twaroski, the City's forester, has been offered more
hours with the City of Roseville. Therefore, she will not be working for the City this year,
but has recommended a replacement. Mandy Musielewicz, owner of Vernix Forestry
Consultants, has agreed to contract with the City for forestry services for 2005. Mandy will be
compensated at the rate of $35.00 per hour, and will conduct approximately 142 hours of
consultation in the areas of detection, identification, laboratory sampling, systematic reporting
and other items or procedures that may be necessary in order to carry out the Shade Tree Disease
Program. This will be covered by the line item in the 2005 Budget for forestry salaries.
Typically, activities of the forester revolve around detection and identification of tree diseases
like Dutch Elm or Oak Wilt, and structural problems with trees on public and private property.
Mandy will not office at City Hall; however, City staff will coordinate with residents who
require services, and communicate several times per week via e-mail and fax with Mandy. She
will set her own schedule regarding meetings with residents and follow-up. City staff will send
correspondence necessary to tree disease mitigation to residents at Mandy's direction.
Mayor Gehrz asked about mileage reimbursement and Administrator Worthington said it will be
paid only when she is working within the boundaries of the City.
Talbot moved approval of a contract with Mandy Musielewicz, DBA Vernix Forestry
Consultants, for the 2005 Shade Tree Disease Program. The motion was unanimously approved.
3
• FALCON HEIGHTS CITY COUNCIL MINUTES _4_
Apri127, 2005
Authorize Mayor to accept invitation
Mayor Gehrz said the University of Minnesota owns almost half of the land in Falcon Heights
and maintaining frequent communication with the university administration is essential to the
City's continued ability to work cooperatively with this large institution on land use issues of
concern to our residents and businesses. The new Vice President for University Relations has
invited the mayor and a guest to a dinner and speaker on campus on May 10 at the University's
expense. She is requesting authorization from the City Council to accept this invitation on behalf
of Falcon Heights.
Council member Kuettel said she wanted to comment that it is truly important for the Mayor
to attend something like this to remind the University of Minnesota that the City is next door.
Council member Lamb said he is assuming that the reason the Mayor is asking for City Council
approval is because of the rules barring anyone on the Council from accepting anything of
monetary value, including meals. That is why it is necessary to make this motion for City
Council approval.
. Mayor Gehrz said that without City Council approval, she cannot accept an invitation for dinner
at the University, unless she is giving a speech, and she has not been asked to give a speech at
this event.
Mr. Bryan Olson, 1592 Roselawn Avenue, asked if the University is charging admission for
dinner and the speaker. What is the admission? Mayor Gehrz said she did not know. She said
the letter of invitation simply invites her to be a guest at this dinner in celebration of the 101St
anniversary of the University of Minnesota Alumni Association. Generally, with something like
this they sometimes invite some selected guests to be their guests, for example, those mayors
who represent cities where the University has campuses. The event will be open to the public,
with dinner at Coffman and continued celebration at Northrop. DNN anchor Aaron Brown will
be the keynote speaker.
Lamb moved approval to authorize Mayor Gehrz and a guest to attend the May 10th dinner
and speaker as a guest of the University of Minnesota Vice President for University Relations
in celebration of the University of Minnesota Alumni Association's 101St anniversary. The
motion was unanimously approved.
REPORTS FROM COUNCIL MEMBERS: None
INFORMATION AND ANNOUNCEMENTS:
• Council member Talbot said that for years the City had the company and faithful participation of
Phil and Shirley Chenoweth.
4
• FALCON HEIGHTS CITY COUNCIL MINUTES _5_
April 27, 2005
INFORMATION AND ANNOUNCEMENTS (continued)
Council member Talbot said that last week Shirley Chenoweth passed away and was laid to rest.
Phil preceded her in death by six short months. Both of them were pillars of the community.
Shirley came to the City in 1978 and was hired as a secretary. By the 1980's she was promoted
to City Clerk and continued to serve in that capacity until she retired in 1994. Council member
Talbot said that when he and his wife came to Falcon Heights fifteen years ago, it was surprising,
and really wonderful to both of them, to be called by their first names when they came to City
Hall. That was part of Shirley's approach to everything. She made you feel like your hometown
was a place where they knew you by your first name and cared about you. Phil served on the
City Council and got Council member Gibson Talbot involved and to run for City Council as
well. Shirley served all of the members of the community as the City Clerk and she will be
much missed. Shirley was friendly, competent, kind, generous, caring and giving. It is a real
loss to no longer have Phil or Shirley participating in Falcon Heights City government.
At the same time, it is something to be celebrated that we had them as long as we did. So, our
condolences to the Chenoweth family and the City of Falcon Heights. It is a little bit sad to say
goodbye to Phil and Shirley Chenoweth.
• Council member Lindstrom said that last week some of the members of the community and
15-20 members of the general public toured the new multi-family apartment complex at the
SE Corner. He was very amazed at how beautiful the building is on the inside. It is fantastic.
He was very impressed by the quality of the work. The senior building is equally nice. He was
told that the majority of the people who live in the senior building were and still are Falcon
Heights residents. That is exactly what the City Council was thinking about when authorizing
the building of that complex. The new apartments will be ready for occupancy in the next few
weeks and months. He would move there in a heartbeat and would love to have the corner
apartment overlooking Snelling and Larpenteur.
Council member Kuettel said she wanted to piggyback on what Council member Lindstrom said.
The student population at Falcon Heights Elementary School is going down. The hope is that
with seniors moving out of their homes and into the senior building, families will be moving in.
She mentioned that in the May issue of the Park Bugle there is a huge article about Tatum Street
lore and she hopes everyone will read the article about some of the things that occurred years ago
on Tatum Street. She said she wanted to publicly thank the Lions for their support of the Falcon
Heights Elementary School and its annual carnival. Once again they purchased the syrup and the
cups, and donated the machine for the snow cones. The school made over $8,000 from the
carnival. Also, the City and the Lions have donated money toward the purchase and replacement
of the playground equipment at the school.
Council member Lamb said he wanted to mention the Living Green Expo that will be at the State
• Fairgrounds this weekend, April 30-May 1, from 1 AM-5 PM in the grandstand building.
Admission is free.
S
• FALCON HEIGHTS CITY COUNCIL MINUTES
Apri127, 2005 '6-
INFORMATION AND ANNOUNCEMENTS (continued)
Council member Lamb said the 2005 Living Green Expo will feature over 200 businesses, food
organizations, State and local agencies, and environmental groups showcasing environmentally
sound products, technologies, information and practices. There will be many ideas for how
Minnesotans can reduce their environmental impact. The Expo will also include workshops.
The family friendly event features art displays, children's activities, food and musical
entertainment. Check out their web site at livinggreen.org.
Mayor Gehrz read a letter from Mr. Kurt Mueller, TIF Division, State Auditor's Office, in which
he stated he did his periodic review of the City's TIF plans to determine if the TIF plan budget
amounts agreed with the amounts submitted by the City on the 2003 TIF reports. He found the
City's reporting to be accurate for its active districts. She reminded the viewing audience there
is still time to sign up for the CERT training program, which will be held on eight consecutive
Thursday evenings, beginning May 5, 2005, at 6:30 PM. Right now seventeen people have
signed up, thirteen from Falcon Heights and four from Lauderdale. The cost is $15.00. A
meeting was held at City Hall on April 18 with Jerry Hammer, Executive Director of the State
Fairgrounds, and residents were able to speak directly with Jerry about the State Fair. About 40
• people attended the meeting and everyone learned a lot about the future plans for improvements
to entrances and transit areas. Most of the people in attendance had a lot of compliments for the
State Fair, particularly with regard to traffic management and control. She gave a brief update
regarding the future construction of the Bell Museum on the southwest corner of Larpenteur and
Cleveland Avenues. She and Administrator Worthington attended a meeting with architects,
University facilities management people and Dan Soler, Traffic Engineer with Ramsey County.
This was an opportunity to do some very, very preliminary discussion. They are in a fundraising
phase and will need to raise a lot of money. They are hoping to be able to be a model and
demonstration site for sustainability with regard to energy and sewer systems, etc. There was
good discussion about pedestrian safety and crosswalk issues, parking and site location. It was
wonderful to be included in the process because the City was able to identify things that will
work well and things that will need careful consideration. There will be a community wide
informational meeting scheduled within the next few months, possibly in June. They won't have
a building design or concept plan to present, but they will be able to talk with the community
about their goals and programmatic concepts. She said she wanted to express her appreciation to
County Commissioners Janice Rettman and Jan Wiessner with regard to the issue of
consolidated dispatch centers for public safety. Ramsey County has been working on the 800
MHz conversion for public safety communications. One of the issues that needed to be resolved
was the number of dispatch centers for Ramsey County. Currently there are four, and there are
some real advantages to merging them into one dispatch center that will serve the whole county.
It looks like there is strong interest in doing that, but what happened at the County Board
meeting on Tuesday, April 26, was a proposal to shift the cost of the dispatch centers off the
. municipal tax base onto the County tax base.
• FALCON HEIGHTS CITY COUNCIL MINUTES _7_
Apri127, 2005
INFORMATION AND ANNOUNCEMENTS (continued)
Mayor Gehrz said that would result in a major tax shift that would affect cities like Falcon
Heights more so than some other cities. It would shift about $6 million a year off the City of
Saint Paul onto the County tax levy. Saint Paul has 71 % of the dispatch calls and only 44% of
the tax base. There is some real shifting of costs here. The reason she wanted to express
appreciation to Commissioners Rettmann and Wiesner was because they fought very, very, very
hard to keep open some other possibilities for looking at financing options. Unfortunately, their
efforts failed on a 5-2 vote. The next time residents see either of them, thank them for trying so
hard. The City will continue to work on this and will be negotiating with the County, but she
feels that based upon the vote that was taken, there probably won't be a lot of room for other
alternatives.
Administrator Worthington told the viewing audience that the DNR has lifted burn restrictions
for the metro area so if residents want to have a recreational fire in the backyard, just call City
Hall and staff will take the information down. There is no cost for a permit but the City wants to
know where the fires will be so that nervous neighbors don't call 911 thinking someone's house
is on fire. Road restrictions will be lifted next week. Farmer's Market will open next Tuesday,
• May 3, in the Twin City Co-op's rear parking lot, 2025 West Larpenteur Avenue.
The regular City Council meeting was adjourned at 7:50 PM.
Respectfully submitted,
Mary Shea Kodluboy
Deputy Clerk
•
CONSENT Gl
OS/11/OS
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O.Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary
1. General Disbursements through May 5, 2005: $ 53,737.92
2. Payroll (4/15/05 - 4/30/05) $ 12 015.64
ATTACHMENTS:
• General Disbursements on pages I
• Payroll on page f 1
ACTION REQUESTED:
• Approval
8
DATE OS/OS/OS TIME 03:30
~CK# VENDOR NAME
CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: _5-5-OS_
DESCRIPTION DEPT. aMnrrnrr
ALLEGRA PRINT & IMAGING BUSINESS CARDS: HW & DJ ADMINIST
AMERICAN OFFICE PRODUCTS FOLDERS 117.98
ADMINIST 14.89
AMERICAN OFFICE PRODUCTS FOLDERS AND TABS
AMERICAN OFFICE PRODUCTS INK CARTRIDGES/BINDERS ADMINIST
/C ADMINIST 37.16
HERMES FLORAL COMPANY CHENOWETH FUNERALFLOWE
RS ADMINIST 227.27
ICMA MGMT ASSOCIATION ANNUAL MEMBERSHIP DUES
ADMINIST 116.03
LEAGUE OF MN CITIES MN CITY DIRECTORY 521.82
ADMINIST 52.19
METROPOLITAN AREA MANAGE- MEETING EXP
ADMINIST 18.00
MINNEAPOLIS PAPER COMPANY COPY/LASER PAPER
60665 PERA ADMINIST 191.64
APRIL 30TH PERA
ADMINIST
1,466.00
*** TOTAL FOR DEPT 12 2,762 .98
NEXTEL COMMUNICATIONS,INC CELL PHONE
COMMUNIC 43.51
*** TOTAL FOR DEPT 16 43 .51
60667 DEBORAH JONES REPLACE LOST PAY CHECK PLANNING 1,232.88
MN NCPERS LIFE INSURANCE MAY/O5 DEB JONES INS
PLANNING 16.00
*** TOTAL FOR DEPT 17 1,248. 88
HUGHES & COSTELLO MAY/O5 PROSECUTIONS PROSECUT 2,609.75
*** TOTAL FOR DEPT 23 2,609. 75
AMERIPRIDE LZNEN&APPAREL LINEN CLEANING FIRE FIG
JOHNSON-POWERS,DAN REIMB FOR MILEAGE
FIRE 56.76
•
METRO GARAGE DOOR CO. GARAGE DOOR WINDOW REPR FIG
FIRE FIG 43.74
OXYGEN SERVICE COMPANY DELIVERY AIR TANKS & AIR FIRE FIG 345.70
ANOKA-HENNEPIN TECH COLLE FIRE CLASS-DOUVIER
TESCH FIRE FI 85.79
,
NEXTEL COMMUNICATIONS,ZNC CELL PHONES FIRE DEPT G 1,380.00
FIRE FIG
95.41
NEXTEL COMMUNICATIONS,INC CELL PHONES FIRE DEPT F
IRE FIG 12.77
*** TOTAL FOR DEPT 24 2,020.17
BOARD OF WATER COMMISSNRS S
S
.
. CITY HAL
11.69
BOARD OF WATER COMMISSNRS H2O
CITY HAL
9.73
TRUGREEN-CHEMLAWN FERT/WEED CONTROL CITYHA CITY HAL
CINTAS CORPORATION #470 RUG SVC CITY HALL
CITY HAL 165.08
CINTAS CORPORATION #470 RUG SVC CITY HALL
CITY HAL 46.93
GRAINGER, W. W., INC. BATHROOM SUPPLIES
CITY HAL 53.64
SUBURBAN ACE HARDWARE BATTERIES 212.82
CITY HAL
12.00
SUBURBAN ACE HARDWARE AIR FRESHENER
CITY HAL
12.28
NEXTEL COMMUNICATIONS,INC CELL PHONE CITY HAL
NEXTEL COMMUNICATIONS,INC CELL PHONE 38.11
CITY HAL
38.05
NEXTEL COMMUNICATIONS,INC CELL PHONE
CITY HAL 56.95
*** TOTAL FOR DEPT 31 657.28
TRUGREEN-CHEMLAWN FERT/WEED CONTROL STREETS
TRUGREEN-CHEMLAWN FERT/WEED CONTROL
STREETS 224,72
CITY OF ST PAUL FUEL MARCH 2005
STREETS 165.08
GRAINGER, W. W., INC. STREET LIGHT BULBS
STREETS 117.62
XCEL ENERGY ELECT 105.04
STREETS 21.04
XCEL ENERGY ELECT
STREETS 1, 422.53
*** TOTAL FOR DEPT 32 2,056.03
BOARD OF WATER COMMISSNRS S
S
.
.
PARK & R
23.38
4
DATE OS/OS/OS TIME 03:30 CITY OF FALCON NEIGH COUNCIL REPORT
PAGE 2
APPROVAL OF BILLS
PERIOD ENDING: _5-5-OS
~
CK# VENDOR NAME DESCRIPTION
DEPT. AMOUNT
BOARD OF WATER COMMISSNRS H2O
BOYER TRUCKS INC PARK & R 20.68
TRUCK PARTS
PARK & R
31
80
TRUGREEN-CHEMLAWN FERT/WEED CONTROL COMMPK PARK .
& R
TRUGREEN-CHEMLAWN
FERT/WEED CONTROL CURTIS PARK & R
93.72
GRAINGER, W. W „ INC. TRASH LINERES 90.53
SUBURBAN ACE HARDWARE DUCT TAPE PARK & R 66.29
QWEST PARK & R 7.50
PHONE PARK & R 110.84
*** TOTAL FOR DEPT 41
444. 74
E-Z RECYCLING, INC. RECYCLING SOLID WA 2,559.40
*** TOTAL FOR DEPT 56 2,559.40
SPRINGSTED CONTINUING DISCLSUR 1996 1996 TIF
932.50
*** TOTAL FOR DEPT 60 932.50
SPRINGSTED CONTINUING DISCLSUR 1999 99 NE QU 932.50
*** TOTAL FOR DEPT 62 932.50
BATTERIES PLUS TRACTOR BATTERY
PUBLIC W 47.39
60664 BOYER TRUCKS INC F350 FORD TRK/NET TRADE PUBLIC W 15,225.00
60666 INDEPENDENT SCHOOL 623 PLAYGROUND EQUIPMENT PUBLIC W 15,000.00
606634 CITY OF ROSEVILLE SALES TAX/LICENSE F350 PUBLIC W 1,018.13
*** TOTAL FOR DEPT 65 31,290.52
SUBURBAN ACE HARDWARE JETTER REPAIR PART
SANITARY 14.16
*** TOTAL FOR DEPT 75 14.16
MIKE McPHILLIPS INC SPRING STREET SWEEPING STORM DR 6,165.50
*** TOTAL FOR DEPT 76 6,165.50
*** TOTAL FOR BANK O1 53,737.92
*** GRAND TOTAL ***
53,737.92
i ~~
PERIOD END DATE 04/30/05 **FILE NOT UPDATED**
SYSTEM DATE 04/28/05
C H E C K R E G I S T E R
~ECK CHECK EMPLOYEE NAME
TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOK
COM 4 29 O5 6 SUSAN GEHRZ
50526
COM
4 29
OS
12 LAURA A. KUETTEL
50527 5.57
COM
4 29
OS
13 PETER C. LINDSTROM
50528 277.05
277.05
COM 4 29 OS 14 RICHARD P TALBOT JR
50529
7.05
COM 4 29 OS 15 ROBERT E LAMB
50530
277.05
COM 4 29 OS 34 CLEMENT KURHAJETZ
50531
288.54
COM 4 29 OS 42 MICHAEL D CLARKIN
50532
108.52
COM 4 29 OS 66 ALFRED HERNANDEZ
50533
55.41
COM 4 29 OS 74 MARK J ALLEN
50534
138.52
COM 4 29 OS 85 DANIEL S JOHNSON-POWERS 50535 54.64
COM 4 29 OS 91 RICHARD H HINRICHS
50536
38.64
COM 4 29 OS 1003 HEATHER WORTHINGTON
50539
1655.17
COM 4 29 OS 1007 PATRICIA PHILLIPS
50540
489.85
COM 4 29 OS 1015 GREGORY R. HOAG
50541
1690.60
COM 4 29 OS 1016 LISA A. ANDERSON 50542 309.17
COM 4 29 OS 1030 MARY A. KODLUBOY
50543
1402.45
COM 4 29 OS 1033 DAVE TRETSVEN
50544
1218.52
COM 4 29 OS 1035 JOSEPH J. AUGER SR 50545 291.27
COM 4 29 O5 1038 DEBORAH K JONES
50546
1232.88
COM 4 29 OS 1136 ROLAND O OLSON
50547
1535.62
COM 4 29 OS 1137 MARK C. HANSMEIER
50548
243.41
COM 4 29 OS 1143 COLIN B CALLAHAN
50549
379.67
COM 4 29 OS 2058 PAULA L. BRYANT
50550
38.79
COMPUTER CHECKS 12015.64
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS****
12015.64
• CONSENT G2
OS/11/OS
ITEM: Appointment of Linda Smith, 1592 Roselawn Avenue, to the
Environment Commission
SUBMITTED BY: Mayor Sue Gehrz
EXPLANATION:
Summary: The Environment Commission has two openings currently. I am recommending the
appointment of Linda Smith to fill one of the open seats.
ATTACHMENT:
Linda Smith's application on page
ACTION REQUESTED:
• Appointment of Linda Smith to the Environment Commission
•
•
/~
~~~~ ~ Zoos
~ CITY OF FALCON HEIGHTS
COMMISSION
APPLICATION
DATE: 04/25/05
NAME: Linda E. Smith
ADDRESS: 1592 Roselawn Ave. W., Falcon Heights, MN 55113-5719
PHONE: (H) 651-646-5788 (W) 651-632-1602
HOW LONG AT ABOVE ADDRESS? 6 1/2 years
IN WHAT CAPACITY DO YOU WISH TO SERVE?
• I wish to serve as an environment commissioner.
REASON YOU WISH TO SERVE ON ABOVE:
I am interested in local issues and very interested in the
environmental impacts that some of these issues might generate.
I would like to think that I could make a positive difference by
representing the residents in Falcon Heights.
PRIOR PUBLIC (OR RELATED) SERVICE:
I teach school part-time at St. Rose of Lima School. I think that by
making students aware of issues, they become empowered to take
actions that could have a positive effect on their lives and the lives of
those around them.
OTHER RELEVANT BACKGROUND (OR COMMENTS):
~f, ~;
13
CONSENT G3
OS/11/OS
ITEM: Appointment of Annie Green, 1442 Idaho Avenue, to the Parks and
Recreation Commission
SUBMITTED BY: Mayor Sue Gehrz
EXPLANATION:
Summary: The Parks and Recreation Commission has two openings currently. I am
recommending the appointment of Annie Green to fill one of the open seats.
ATTACHMENT:
Annie Green's application on page I
ACTION REQUESTED:
• Appointment of Annie Green to the Parks and Recreation Commission
LJ
14
CITY OF FALCONHEIGHTS MAY ~ - 2005
C O MMI S SIO N A PPL I CA T IO N
PHONE: (H) (.¢ ~ • 3 X33 (~
EMAIL ADDRESS: ~`~.lnd~C-~Ir~,~Ve (~~IF~YV~q;1~ .C6Y~
HOW LONG AT ABOVE ADDRESS? ~-~~..~5
IN WHAT CAPACITY DO YOU WISH TO SERVE? ~~,V ~
PRIOR PUBLIC (OR RELATED). SERVICE: `~~s, ~ 67,a,~ ~~ (~ - _
y~~~ VD~u~v+~ee~ c~~l-N't~-IcS
OTHER RELEVANT BACKGROUND (OR COMMENTS): ~~-~~jJ- `~'`~ ~~
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• CONSENT G4
5/11/OS
ITEM: Approval of slate of officers for the Falcon Heights Fire Department
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Clem Kurhajetz, Fire Chief
EXPLANATION:
Summary: Each year, the Falcon Heights Fire Department holds elections to choose the Chief,
1St Assistant Chief, and 2°d Assistant Chief. These officers serve athree-year term, and the
election of officers must be approved by the City Council according to the department bylaws.
The Fire Department recommends approval of the following slate of officers for 2005-2008:
Chief: Clem Kurhajetz
1St Assistant Chief: Mike Clarkin
2°d Assistant Chief: Mark Allen
• ACTION REQUESTED:
• Approval of the slate of officers as elected by the Falcon Heights Fire Department
•
l~
POLICY Hl
5/11/OS
ITEM: Proposals for recodification of Falcon Heights City Code
SUBMITTED BY: Deborah Jones, Planning and Zoning Coordinator
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: In 2004, the Council directed staff to put in motion a review and recodification of
the City Code, a process that was last done more than 10 years ago. In preparation for this
process, the Planning Commission undertook a study of Chapter 9 (the zoning code) to identify
areas that might need updating or revision.
Staff sought and received recodification proposals from three companies: American Legal
Publishing, consultant for the League of Minnesota Cities, Municipal Code Corporation of
Tallahassee, Florida; and Sterling Codifiers, Inc. of Coeur d'Alene, Idaho. All three firms have
worked with Minnesota cites, all three come highly recommended by City Attorney Roger
Knutson, and all three have received positive reviews from Minnesota clients.
• Staff Recommendation:
On April 21, Staff met with the City Attorney to review the proposals. While it is our consensus
that any of the three companies would provide excellent service, staff is recommending
Municipal Code for the following reasons.
• Comprehensive service includes all the features we need
• Base cost includes an on-site conference with our attorney, staff and other interested officials
• Appearance and ease of use of the sample on-line codes for other cities
• Flexibility of the Folio BoundVIEWS integrated code service and web options
• Quality of the final printed product
~7
•
ATTACHMENTS:
• Comparison summary of proposals received on page ~_
• League of Minnesota Cities/American Legal Publishing Corporation on pages o~ ~"~~
o Proposal
o List of clients
• Municipal Code Corporation on pages pl,~- 3
o Proposal
o List of clients
• Sterling Codifiers Inc. on pages ~ ~--
o Proposal
o List of references
• Web URLs of sample city codes on page ~_
ACTION REQUESTED:
• Approval of proposal from Municipal Code Corporation for recodification of Falcon
Heights City Code
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L,~'`~ C ;1,,~3 L'~'
- CODIFICATION SERVICES AGREEMENT
March 15, 2005
The City of Falcon Heights, Minnesota ("City") and the Lea
consultant, American Legal Publishing Corporation, (jointly known as~`Codifierities and its codification
), agree as follows:
I. THE CODIFIER SHALL:
(1) Examine the City's prior code of ordinances (if any), anti all ordinances or resolutions provided
by the City which have been passed since the last codification, and determine which materials
are to be codified.
(2) Classify all materials into titles, chapters, and sections, according to subject matter.
(3) Update all provisions to reflect current statutory and case law re '
glurements.
(4) Simplify language where appropriate to effect uniformity of style and to convert to gender
neutral language wherever possible.
(5) Suggest new provisions which the City should consider inclu
provisions which are no lon er recess ~ in ~ new code, and delete old
g ary or which might be improper or unlawful.
(6) Organize the code in an easy to use manual which utilizes a numbering system that allows for
the easy insertion of future ordinances.
('1) (a) Prepare title, chapter, and section headings.
(b) Prepare a legislative history for each section, citing the ordinance number and date of
passage, as indicated on copies of ordinances supplied to the Codifier.
`' (c) Prepare a table of contents and sectional analysis for each chapter.
(d) Prepare an index (which will be created after the first draft of the Code is submitted).
(8) Within six months of the execution of this contract and return of the code questionnaire, prior
code and new ordinances by the City, submit to the city a draft of the code with a legal report
prepared by American Legal with the assistance of the League's Attorney.
(g) When the City either returns to American Legal its answers to the legal report with any
additional comments about the draft; or completes the legal conference, it shall be deemed
authorization by the City to the Codifier to finish editing and publish the code in final form. Any
further changes, additions, or deletions shall be made in the future supplements to the code in
accordance with paragraph III (3) of this Agreement.
(10) Within three months of receipt of authorization as indicated in paragraph (g), the Codifier will
deliver 20 printed copies of the code meeting the following specifications:
! (a) Type to be single or dual column, at the option of the City.
1 (b) Page size to be 81/z" x 11".
(c) All co ies to _
p be in hard leather like covered, 3-ring, loose leaf binders. All binders shall
have the City's name stamped in gold and shall contain divider tabs.
Page 1 of 5
V
(11) Deliver to the City a sample ordinance that can be used to adopt the new code. In addition, upon
request, the Codifier will provide a copy of the completed code on computer disk in
WordPerfect or Microsoft Word compatible at no additional charge.
II. THE CITY SHALL:
(1) Provide clear copies of all materials necessary to perform the codification, including a copy of
any previously published code of ordinances, ordinances passed since the code was last.updated,
City Charter if applicable, and completed code questionnaire.
(2) After receipt of the draft and legal report described in paragraph I (S), the City shall have 60
days to review the draft and report and to return to the Codifier its answers to the legal report.
In the alternative, if the City opts for the legal conference described in paragraph III (1), it must
contact the Codifier's Staff Attorney within 60 days to set up a meeting date. The meeting,
itself, need not occur within the same 60 day period. If the City fails to either return its
comments and answers to the legal report within 60 days or, if applicable, to set up a meeting
date, the City may request that the Codifier extend the deadline in writing. The Codifier may
adjust the contract price to cover any increased costs due to the City's delay. Should the City
abandon the project prior to completion, it will be billed for a total of SO % of the base price.
(3) Pay to the League as a base price, the sum of $9,125 for its services, payable as follows:
20 % down payment due upon acceptance of this agreement ,(invoice will be sent);
50 % upon receipt of the draft of the new code;
(4) The base. price above is based upon a code of the following number of pages according to the
format option of the City. Should the final number of code pages exceed or be less than the
estimate by more than 5 %, the base price will increase or decrease accordingly at the time of
final invoice:
The remaining balance upon receipt of the printed code books.
(5) Pay any invoices within 30 days of the invoice date. Invoices outstanding beyond the 30 day
period shall be subject to a late payment equal to 1.5 % of the unpaid balance per month, or part
thereof.
III. OPTIONAL SERVICES.
The City, by the initials of the person sinning the agreement, chooses the following options:
INITIAL
(1) Leal Conference:
The Codifier's Staff Attorney (or the League's attorney if requested by the City j will meet with
City representatives to review the draft of the code and legal report. The City will pay for the
Page 2 of 5
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I.J
Staff Attorney' travel expenses from Cincinnati, Ohio (or the League's attorney's expenses
from St. Paul, Minnesota), including meals and lodging expenses, and this charge is in addition
to the base contract price. There is no additional charge for phone conferences.
(2) Cod_ e Format:
Print style (circle one): Single-column or Dual-column
(3) Three vear supplemental service elan:
For a period of three years after delivery of the code:
(a) The Codifier shall:
Incorporate into the code new pertinent ordinances submitted by the City.
2. Revise or make additional entries to the table of contents and index as necessary to
reflect the incorporation of additional, changed or deleted material.
3. Within 45 days, deliver to the City 20 printed copies of supplemental pages with an
instruction sheet for directing the placement of the new pages in the code.
(b) The City shall:
1. Provide a copy of ordinances or resolutions passed subsequent to publication of the
previous code supplement;
2. Pay to the Codifier the sum of $18 per single column page or $22 per dual column page
which is re-printed for the supplement.
(c) Upon completion of the three-year period, this agreement shall automatically renew itself
from year to year except that either party may alter or cancel the terms of this agreement
at any time upon ninety days written notice.
(4) Additional Copies^ o_;
The City may purchase additional copies of the code at $60.00 per copy or $45 without a binder.
(5) Code in Word Processing Program:
At no additional charge, the Codifier will provide the code on disk or CD in one of the following
formats (circle one): WordPerfect or Microsoft Word compatible
Page 3 of 5
~a
(6) Folio 4 Search and Retrieval nroaram:
(a) The codifier shall rovide the Ci 's
p ty code in the
Folio format on CD with complete instructions
and one copy of a manual for $595.
Additional CD's are $10 each + $50 license fee ($60 each): # CDs
(b) Future Supplements of Folio Code:
(cost is in addition to editing charge for printed pages)
Annual update: $195 includes up to 100 pages -
• Six month updates: $150 for each 6 month period; includes up to 75 pages
Quarterly updates: $100 for each quarter, includes up to 50 pages
-Excess pages charged at $1.95 each
(c) Additional License Fees for cone-time fee of $50 each:
Order: # of additional licenses
(d) Optional On-Site Installation & Training
at $695/day + Travel Expenses:
(e) Code on the Internet (after Folio conversion) at $200 per year:
(7) Pamphlets:
(a) Pamphlets, sized for 81/z " x 11 " copy, containi-ng component parts of the Code, with a
cardstock cover, may be ordered:
(circle desired topic and insert number of copies):
J Traffic/General Offenses Code # of copies
Zoning Code # of copies
Subdivision # of copies
J All Land Use Regulations # of copies
Other # of copies
(b) Cost:
1-50 copies of pamphlet - .075 per printed page
51-99 copies of pamphlet - .070 per printed page
100 or more copies of pamphlet - .065 per printed page
- (c) Optional 3-ring binders ($15 each)
(d) Pocket sized pamphlets are available at rates to be agreed upon.
- Page 4 of 5
~3
• American Legal Publishing, Inc.
List of Minnesota Clients
Apple Valley
Brooklyn Park
Carver County
Hermantown
Hutchinson
Lake Elmo
Lindstrom
Milaca
Minnetonka
North Saint Paul
Osseo
Preston
Shorewood
St. Michael
Waseca
Waverly
Wayzata
Worthington
~4
• PROFESSIONAL SERVICES PROPOSAL
MUNICIPAL CODE CORPORATION, a corporation duly authorized and existing under the laws of
the State of Florida, hereinafter referred to as MCC, hereby offers to research, edit, and recodify the Code of the
CITY OF FALCON HEIGHTS, MINNESOTA, a municipal corporation duly organized and existing under
state law, hereinafter referred to as the Municipality, according to the following terms and conditions:
PART ONE
RRECODIFICATION OF THE ORDINANCES
(1) ORDINANCES INCLUDED. MCC will, under the supervision of the Municipality's attorney,
recodify the Code as updated. The Municipality may forward ordinances subsequently enacted for inclusion in
the new Code until notice is received that the legal research has been initiated. We request the ordinances be
furnished electronically (diskettes, a-mail, CD-ROM, etc.), though they may be furnished in printed form.
(2) COPIES OF MATERIAL. The Municipality will furnish MCC for its use in preparing the
Code, a copy of the current Code and all ordinances of a general and permanent nature passed in final form.
(3) LEGAL RESEARCH AND REVIEW. MCC will assign an attorney to work with the
Municipality's attorney. All recommendations are intended for use by the Municipality's attorney, and as such
should not be considered legal advice to anon-attorney. Before the conference with the Municipality's attorney,
MCC's attorney will:
a) State Law. Research the Code and subsequent ordinances to be included in the new
Code against state law. This process will discover inconsistencies and conflicts with, and
preemptions by, the state law.
b) State law references. Update all state law references and append new references as
necessary.
c) Internal consistency. Research the provisions of the Code and subsequent ordinances to
determine if there are inconsistencies, conflicts or obsolete provisions.
(4) CONFERENCE WITH ATTORNEY. MCC's attorney will travel to the Municipality for a
conference with the Municipality's attorney and other interested officials. The following will occur at the
conference:
a) Issues. Issues discussed will include all inconsistencies and conflicts discovered during
research, as well as obsolete provisions.
b) Solutions. Recommendations will be made regarding solutions to the issues discussed.
c) Implementation. Agreed upon solutions will be implemented with the help of MCC's
attorney. The Municipality's attorney has ultimate decision-making authority for
solutions and implementation.
c~S
• d) Sample ordinances. MCC has an extensive collection of Sample Ordinances.
Recommendations will be made regarding new legislation on specific subjects where
there is an obvious need. To facilitate this, the Municipality should request
recommendations on subjects of specific concern. This service can be continued through
the Supplement Service; please see Sample Ordinance Service under Part Two of this
proposal.
e) Organization. Organizational suggestions will be reviewed with the Municipality
providing comments and suggestions.
(5) CONFERENCE MEMORANDUM. Following the conference, MCC's attorney will draft and
submit a memorandum outlining the substantive changes, solutions and implementations agreed upon. We
recommend the proofs be reviewed in conjunction with the conference memorandum.
(6) EDITORIAL WORK. The manuscript will be prepared to include:
a) Proper phraseology. Concise, modern and proper phraseology, without conflicts,
ambiguities and repetitious provisions.
b) Chapter arrangement. Each chapter of the new Code shall embrace all ordinances of
the same subject matter. Within the chapter itself, the ordinances shall be arranged in an
orderly and logical fashion, to include articles and divisions as necessary. Chapters and
sections will be reserved for future expansion. Title arrangement is also available and
will be discussed at the conference. Depending upon the arrangement chosen, MCC will
• provide samples for organization of the material that best fits the Municipality.
c) Indentation. MCC provides a consistent indentation and numbering system for the
Code. This provides the user additional ways to scan and use the text. MCC's
indentation structure provides better readability.
d) Table of contents. This table will list the chapters, articles and divisions of the Code,
giving the page number upon which each begins.
e) Chapter analysis. Each chapter of the new Code will be preceded by a detailed analysis
listing the articles, divisions, and sections contained therein.
f) Catchlines. Each section will be preceded by a catchline describing the content of the
section.
g) History notes. Where possible, history notes from the existing Code will be maintained
in the new Code. MCC will also add a note for each section added during the project.
The note will indicate the source from which the section is derived.
h) Comparative table. This table lists all ordinances included in the Code and indicates the
section in the previous Code from which it was derived; new ordinances are listed in
chronological and/or numerical sequence, setting out the location of such ordinances in
the Code.
i) State law reference table. This table lists by state law citation all sections carrying a
reference and their location within the volume.
•
~~
• (7) NOTICE OF COMPLETION OF EDITORIAL WORK. MCC will notify the Municipality in
writing upon completion of all editorial work. No additional ordinances will be included in the Code manuscript
subsequent to such notice.
(8) TYPESETTING AND PROOFS. After typesetting has been completed, MCC will submit one
set of proofs to the Municipality for review. The Municipality may make word changes on the proofs without
charge. However, the Municipality will be charged for changes or deletions constituting more than one page of
type. For the purpose of this proposal, a page is defined as the area on one side of a sheet of paper. A sheet
contains two (2) pages.
It shall be the duty of the Municipality to return the proofs, with any changes indicated thereon, within
forty-five (45) days from the date of their receipt. If proofs are not returned within forty-five (45) days and no
notice to the contrary is received by MCC, it will be assumed that no changes are to be made. MCC will then
proceed to print the Code and no changes shall thereafter be allowed.
Should the Municipality request to review the proofs beyond forty-five (45) days but fail to return them
within five (5) months, the contract balance shall become due and payable. Upon mutual agreement regarding
time and compensation, MCC shall update the proofs with subsequent enactments before delivery of the printed
Code.
MCC guarantees typographical correctness. Errors attributable to MCC will be corrected throughout the
term of the contract, without charge to the Municipality. MCC's liability for all services shall extend only to the
correcting of errors in the Code or future supplements, not to any acts or occurrences as a result of such errors,
and only so long as the contract is in effect.
• (9) INDEX. After return of the proofs but before printing, a comprehensive, general index for the
Code will be prepared. All sections are indexed under major subjects with appropriate section citations.
Columnar citations are used to enhance the ease of reference.
(10) PRINTING AND BINDING. When the proofs are returned by the Municipality, MCC will
proceed with printing and binding the Code in accordance with the following:
a) Copies. The number of copies desired by the Municipality will be printed on 50 lb.
premium multi-purpose paper.
b) Page format. MCC's page format is designed for consistency and readability. The page
size will be consistent with the format chosen by the Municipality: 8 'h x 11 inches,
single column or 8 '/2 x 11 inches, double column (samples attached). We provide two
different page headers, chapter and Code name, to allow better navigation within the
Code. We also provide ears to designate the section the page contains. Our page
numbering allows for growth within the volume, as does our reserved chapter option.
These items will be discussed at the conference with the attorney.
c) Type size. Various type sizes are available for text. MCC will publish the Code in ten-
point type unless otherwise specified. Notice of such font change must be given prior to
notice of completion of the editorial work so that the impact upon cost can be determined
and discussed. MCC provides many different font sizes. We recommend aten-point size
to reduce the size of the volume. The ten-point size is legible and also provides for
minimizing the volume size. We also offer eleven- and twelve-point size.
~~
k
• d) Tables and graphics. Tables, drawings, designs, Algebra formulae, graphics, or other
materials that require special methods of reproduction or modification, will be charged as
set out on the Quotation Sheet. MCC will require an electronic file of the tables and
graphics included in the Code and/or a clean printed copy.
e) Binding. MCC will bind copies of the completed Code in expandable post binders with
slide lock fasteners. Covers will be imitation leather and available colors are black,
burgundy, blue, or green, with gold lettering (samples are available for viewing at
www .municode . com under the heading Products and Binder Samples). Other binder
choices are available (D-ring and three-ring). Cost may vary. Additional binders can be
ordered at any time at the then-current prices.
f) Separator tabs. MCC will furnish separator tab sheets (Mylar tabs, printed both sides)
for the bound Codes. The tabs will reflect the major divisions or chapters of the Code
volume.
g) Reprints of chapters. Additional copies of specific chapters or portions of the Code,
e.g., zoning regulations or police manuals containing selected sections, may be ordered
for binding in paper covers for separate distribution or sale. Prices will be furnished upon
request.
(11) CODE FURNISHED ELECTRONICALLY. The Code can be furnished in a variety of
electronic formats as described below. All formats will be updated through the most recently published ordinance
in the printed Code.
• a) Folio BoundVIEWS. This is a full text search engine that supports standard Boolean
logic, phrase searching, proximity searching and word stemming to include word
variations and synonyms in searches. Every word of the Code is electronically indexed
so queries are performed on the entire Code. A powerful, context-sensitive, on-line help
system is included within Folio Bound [MEWS, though the software is sufficiently
intuitive to use without consulting the help library.
b) Code on the web. The Code may also be included on MCC's web site
(www. municode . com). The site contains a collection of more than 1,500 local
government Codes and is available to anyone with Internet access. All Codes on the site
are integrated with a search engine and amendments to the Code are incorporated as the
book is updated. A link to the Municipality's web site can also be provided.
c) Word processing format. The master database of the Code can easily be converted into
an RTF format that is useable in most of today's popular word processing formats, e.g.,
WORD or WordPerfect. Alternatively, the Code can be provided in a generic text format
such as ASCII or HTML. Adobe Acrobat format is also available with bookmarked
chapters. The Adobe format is searchable and matches the printed page.
d) Code in Adobe PDF Format. MCC can provide the Code in PDF format. MCC will
apply bookmarks for the chapters and, if available, the PDF version will contain a minor
search tool. MCC may not be able to provide the Municipality a search tool in certain
instances. The Municipality will need a copy of the Adobe Viewer (available for
download for free from adobe. com). The PDF format matches the printed page and
MCC provides a complete updated PDF each time the Code has been supplemented.
• Should the Municipality desire to also receive just the Supplement, an additional update
fee applies. There is no licensing that applies to this format, but there are not the search
capabilities built into Adobe as there are in the above Folio product.
a~
• e) Support and training. Telephone support for all of the above-mentioned programs is
available during working hours by calling our toll-free number (800-262-CODE). Most
problems are resolved in one call and this support is free of charge. Installing software is
easily accomplished by the Municipal IT staff, although MCC's support is available
during installation, if needed. All of the above-mentioned programs are very intuitive
and typically do not require separate training, however, on-site training is available. A
written quotation will be provided upon request.
(12) SHIPMENT; ADOPTING ORDINANCE. Upon completion of the above, MCC will ship the
Code as directed by the Municipality. At this time, MCC's attorney will furnish the Municipality with a suggested
adopting ordinance. Once the Code has been adopted, a copy of the ordinance should be sent to MCC so that it
can be included in the Code.
•
~9
•
PART TWO
SUPPLEMENT SERVICE
(1) ORDINANCES TO BE FURNISHED BY MUNICIPALITY. The Municipality shall forward
to MCC copies of the ordinances upon final enactment by the Municipality. We request that the ordinances be
furnished electronically and we have established a special a-mail address lords@municode . com) to receive e-
mailedordinances. Printed copies are accepted.
(2) SCHEDULE. After shipment of the new Code, MCC shall keep the Code up-to-date by the
publication of Supplements that will contain the newly enacted ordinances of a general and permanent nature
enacted by the governing body. Supplements can be published on a schedule to meet the requirements of the
Municipality. A minimum of thirty (30) working days shall be required for delivery of a printed Supplement.
(3) ELECTRONIC SUPPLEMENTATION. If the Municipality has chosen to receive the Code in
electronic media as set out in Part One of this agreement, MCC can provide the Supplements electronically on a
schedule to meet the Municipality's needs, e.g., monthly or bimonthly. The Municipality may choose to have
printed Supplements published less frequently. The electronic media will reflect the entire Code as updated
through the most recent Supplement.
(4) NEW ORDINANCES on the WEB (N.O.W.). MCC can post your ordinances on the web
between supplements so that anyone searching your Code will find the most current legislation. To view this
• service, go to the Jacksonville, FL Code of Ordinances -See "Ordinances Enacted/Not yet Codified" located at
the bottom of the Table of Contents.
Although your ordinances will be a part of your Code database, MCC will not edit the Code to include the
new ordinances - we will simply post the ordinances in their original form.
The Code on the Web is maintained through the supplement Service. Once ordinances posted through the
N.O.W. service are included in a supplement to the Code, they will be removed from the web.
If you would like ordinances incorporated into the electronic version of the Code more often than your
printed Code is updated, please consider our Electronic Supplementation service.
(5) EDITORIAL SCRUTINY. A member of MCC's editorial staff will study new ordinances in
conjunction with the existing provisions of the new Code. Pages of the Code containing provisions that are
specifically repealed or amended by ordinance shall be reprinted to remove such repealed or amended provisions
and to insert the new ordinances. Should MCC detect conflicts, inconsistencies or duplications in the Code as the
new ordinances are included, the Municipality will be notified so that remedial action may be taken.
(6) EDITORIAL NOTES. Appropriate editorial notes will be prepared and appended to the new
sections as deemed necessary by the editor.
(7) INDEX AND TABLES. When the inclusion of new material necessitates changes in the index,
appropriate entries will be prepared and the necessary pages of the index will be reprinted to include the new
entries.
30
The Comparative and State Law Reference Tables will be kept up-to-date to reflect the new ordinances
and state law citations, if any, included in each Supplement. The Table of Contents will also be kept current to
reflect changes in the Code.
(8) INSTRUCTION SHEET. Each Supplement will contain a page of instructions for removal of
obsolete pages and insertion of new pages. The latest ordinance included in the published Supplement will be
noted in boldface type on the Instruction Sheet.
(9) CHECKLIST. A checklist of up-to-date pages will be prepared and kept current for the benefit
of the user. The checklist of up-to-date pages is a list of each page in the Code and the most current supplement
from which it is derived. The checklist allows instant determination of whether the user is relying on a page
reflecting current ordinances.
(10) GRAPHICS. Should the Supplement contain tables, drawings and graphics for which special
methods of reproduction or modification are required, the costs will be as set out on the Quotation Sheet.
(11) REPRINTS. Looseleaf reprint pamphlets, which contain certain portions of the Code, including
appropriate index pages, can be kept up-to-date at the same time the Code volume is supplemented.
(12) SAMPLE ORDINANCE SERVICE. Sample provisions of specific subjects will be furnished
• upon request. A sample index will be furnished for use in requesting the desired sample provisions.
(13) UPDATE STATE LAW REFERENCES. Due to the nature of Supplementation, the state law
references in a Code become outdated. MCC offers to update and add state law references at any time during this
contract. MCC would also update the State Law Reference Table. Accordingly, a more complete legal review
can be provided. See paragraph (14) below.
The cost for the state law reference updating would be on an hourly basis, not to exceed a specific number
of hours as agreed upon by MCC and the Municipality.
(14) LEGAL REVIEW OF CODE. At any time the Municipality may request information and a
cost for MCC to analyze the Code on achapter-by-chapter basis against the current state law. Written
recommendations will be submitted to the Municipal Attorney as to any Code changes deemed necessary or
desirable as a result of such legal review. MCC's attorney will work with the Municipal Attorney in drafting
legislation as deemed necessary.
The cost for the legal review and drafting services would be on an hourly basis, not to exceed a specific
number of hours as agreed upon by MCC and the Municipality.
(15) SHIPMENT; DISTRIBUTION. Supplements will be shipped to the Municipality for
distribution to the holders of the Codes. However, storage, distribution and billing services are available. Prices
will be furnished upon request. The Municipality shall have the exclusive right to sell the Codes and Supplements
unless otherwise agreed to by the parties.
•
3i
• (16) TERMINATION. The Supplement Service provided under this Part Two shall be in full force
and effect for a period of three (3) years from the date of shipment of the completed Code to the Municipality.
Thereafter, the Supplement Service will be automatically renewed from year to year, provided that either party
may alter or cancel the terms of this Part Two upon sixty (60) days' written notice.
•
•
3~
•
QUOTATION SAEET
PART ONE - RECODIFICATION:
(1) BASE COST, includes $7,350
a) Legal Review
b) Sample Ordinance Service
c) Conference with MCC Attorney
d) Conference Memorandum
e) Editorial Work
f) Typesetting and Proofs
g) Indexing
h) Printing and Binding
i. Number of copies 4
ii. Number of binders 4
iii. Number of sets of special order tabs 4
iv. Estimated pages (Please choose desired page format)1
[] 8 '/z x 11 inches, single column 350
[] 8 '/z x 11 inches, double column 250
(2) BASE COST DOES NOT INCLUDE:
a) Pages in excess of those listed above will be billed as follows:
i. 8 '/s x 11 inches, single column $1 g
ii. 8 '/z x 11 inches, double column $22
b) Graphics, additional charge each2 $10
c) Freight charges (invoiced upon shipment) Prepaid
d) State sales tax, if applicable
(3) ADDITIONAL SERVICES AVAILABLE:
a) Code integrated with Folio Bound VIEWS:
i. One license $495
ii. Each additional license $75
iii. Site license for up to 15 users $1,000
b) Code on the Internet, per year $350
(includes up to four updates)
c) Code formatted for word processing Quotation upon request
d) Code in Adobe PDF format, includes the search function $495
e) Reprints of chapters Quotation upon request
(4) PAYMENT FOR RECODIFICATION. (May be scheduled through two and/or three
budget years.)
a) Upon signing of the contract $2.205
b) Upon completion of conference $1,840
c) Upon receipt of proofs $1,840
d) Balance upon delivery of Code.
L J
' A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages.
z If a graphic is larger than one page, then the charge is per page.
9
PART TWO -SUPPLEMENT SERVICE
(1) NUMBER OF PRINTED COPIES 4
(2) SUPPLEMENT SERVICE, Cost per page
a) 8 '/z x 11 inches, single column $1 g
b) 8 '/z x 11 inches, double column $22
c) Graphics, additional charge each3 $10
d) One set of updated electronic media, per Supplement $75
(cost in addition to regular Supplement per page charge)
e) Additional sets of updated electronic media, per set $75
(3) ELEC TRONIC SUPPLEMENTATION (Costs include printed
supplements on a semiannual or annual basis)
a) Quarterly or bimonthly schedule, cost per page:
i. 8 '/z x 11 inches, single column $1 g
ii. 8 '/z x 11 inches, double column $22
b) Monthly schedule, cost per page:
i. 8 '/z x 11 inches, single column $23
ii. 8 '/z x 11 inches, double column $27
(4) NEW ORDINANCES on the WEB (N.O.W.)'
•
a) Cost per ordinance, posted within 5 working days $15
b) Cost per ordinance, posted within 2 working days $25
(5) SAMPLE ORDINANCE SERVICE -during the first year
following shipment of the Code No charge
(6) PAYMENT FOR SUPPLEMENT SERVICE
a) Payment for the Supplement Service will be due upon receipt of an invoice.
Supplements will be invoiced when shipped.
b) Freight charges for the supplements will be prepaid and invoiced at time of
final billing.
' If a graphic is lazger than one page, then the charge is per page.
' Minimum $50 per posting.
10
34
• This proposal shall be valid for a period of ninety (90) days from the date appearing below.
Submitted by:
MUNICIPAL CODE CORPORATION
Witness
March 30, 2005
President/CEO
Accepted by:
CITY OF FALCON HEIGHTS, MINNESOTA
Witness
Title
Date
•
11
3S"
• ,Municode.com
•
•
Over 50 Years of Service
MINNESOTA CLIENTS
Ada
Bayport
Bemidji
Blaine
Blue Earth Co.
Chanhassen
Crosby
Dilworth
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North Branch
Northfield
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St. Paul
St. Paul Park
Stillwater
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Watertown
Willmar
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Wyoming
3/05
3~
. PROPOSAL
for
CODIFICATION SERVICES
for the
CITY OF FALCON HEIGHTS, MINNESOTA
Pursuant to the city's request, Ster/ing Codifiers, Inc, herewith submits its proposal for
codification services on this the 12th of April, 2005.
I. Materials Furnished by City.
The city will provide Sterling with a copy of its present code and all ordinances passed since
the last update to that document. It is understood that your code totals 262 pages and is
available in a compatible Word format. Although there are numerous ordinances to add,
most are very short in context. Future ordinances will be forwarded to Sterling as adopted
by the city.
• II. Initial Services.
A. Communication Between the City and Sterling. Sterling will provide for an open dialogue
between its staff and the city to discuss procedures and to familiarize the city with the
scope of services under this contract.
B. Suggested Organization. The first step in the project contemplated under this proposal
will be to list out all the provisions of the present code and determine an organization
that best fits the needs of the city. The organization will look to easy readability and
searching by the reader, and to ease of addition of future legislation.
The city will review the suggested table of contents and indicate any changes it desires
in a timely manner. Sterling will not proceed with the project until the proposed table of
contents has been approved by both the city and Sterling.
C. Research and Legal Review. Sterling will review and analyze the legislation, checking for:
• Provisions that are conflicting, duplicated, inconsistent or obsolete;
• Vague language;
• Comparison with current state statutes and pertinent other state and federal law. All
statute references contained in the city's legislation will be corrected to current
citations;
• All areas of the legislation that could pose a possible problem to the city;
• Recommendations as to areas where new legislation is needed
•
Sterling Proposal -Page 1
3']
• The various city officials will communicate to Sterling's research staff any concerns and
problem areas that have arisen with the use of its present code, so that the legislation
can be checked against current operations of the city.
D. Presentation of Code Workbook. Sterling will prepare a draft for presentation to the city,
using the organization agreed to in subsection B of this section. The draft will contain:
• Current legislation of the code, as organized, edited and compiled, showing the
current status of the city's law, and
• Findings of the Sterling staff as a result of the legal review described above.
E. City to Indicate Changes. City officials will review Sterling's findings regarding questions
and suggestions, and provide the needed information to allow Sterling to proceed with
publication of the code.
F. Make Changes and Format New Code. Sterling will make all changes directed by the city
and format the code for publication in the page format, type size and style meeting
Sterling standards. The code will be proofread and any changes thoroughly scrutinized
for complete accuracy.
The new code will contain:
• A page listing all the chapters and/or articles contained in the code.
• Pre-chapter analyses, listing all sections contained in the chapter.
• • Descriptive catchlines to each section and, if applicable, subsection, of the code to
provide a summary of the context contained therein.
• Text of the legislation, accurately and properly worded, capitalized and punctuated.
The style of the written word will be made uniform throughout, with proper
phraseology, and with no substantive changes made by Sterling other than those
previously agreed to and as directed by the city.
• Historical notations indicating the source and date of adoption of each enactment.
• Cross-references and statutory footnotes as required to tie related sections together
and to address relevant state law.
• Any tables or appendices containing materials deemed necessary in the code.
G. Index. A comprehensive, key word index will be prepared for the new code in easy to
read language that quickly directs the reader to the desired subject matter.
H. Publication of Final Code.
1. Hard copy. Sterling will publish the desired number of hard copies of the new code
using state of the art publishing procedures, high quality binders, and custom tab
separators. The cosmetic look of the page will be in modern format projecting a
professional image for the code. Binders are multi-ring and will be imprinted with the
city's name. Mylar reinforced tabs, printed both sides, will be provided for the major
divisions in the code.
2. Code On/ine. Sterling will also provide and host the city code on the Internet. A link
from Sterling's web site to your city home page provides:
• Electronic code accessibility to your public
Sterling Proposal -Page 2
38
• • Single click access to code provisions
• Easy search capabilities, including expandable table of contents
• Cross-reference jump links within text
• No proprietary software needed
• Ordinances pending codification linked to affected code provisions
• Ongoing technological innovations to meet your needs
Exclusive to Sterling clients is the online'~Ordinances Pending Codification" function.
• As ordinances are adopted, email the ordinance to Sterling.
• Within 24 hours we post the ordinance online in the ~~Pending Codification"
folder.
• City staff and public can view new ordinances as they are adopted.
• Your code is current and accurate at all times.
• Jump links connect the ordinance with affected code sections.
Sample codes can be viewed at www.sterlir~gcodifiers.com.
Adopting Ordinance. Sterling will provide the city's legal counsel with a draft of an
adopting ordinance, providing for the formal adoption by reference of the new code, as
herein published.
III. Ongoing Services.
• A. Supplement Service. Upon passage of a new or amending ordinance, the ordinance will
be sent to Sterling who will prepare it for inclusion in the code. In the process of
supplementation, Sterling will analyze the ordinance to be sure there are no
discrepancies or conflicts with other parts of the code not addressed by the new or
amending legislation. Any questions will be directed immediately to the city and clarified
before work on the legislation is completed. The amendments will then be inserted, all
changes to the table of contents, index and pages with special tables made, and the
proper number of supplement sets for hard copy and updated electronic copies will be
forwarded to the city.
B. Post Newly Adopted Ordinances Online as "Pending Codification." If the city emails newly
passed ordinances to Sterling, we will post them online in the "Pending Codification."
folder. This will keep all ordinance provisions current online for both administrative and
public use.
IV. Project Dates.
Preparation and presentation of initial draft and legal review 6 months
City's review period 3 months
Make changes, index and publish new code 3 months
Supplement service turnaround time 45 days
V. Additional Services.
• A. Sample Legislation. Sample legislation is available upon request at no charge. We offer
samples as a service to our clients in drafting legislation to meet your needs, together
with state law changes impacting your legislation.
Sterling Proposal -Page 3
39
•
•
B. Special Reprints. Reprints of any part of your code can be prepared at the time the code
is originally published, or at any time thereafter, for salt or distribution by the city. This
can be a title, a chapter or a combination of chapters.
C. Additional Volumes of Code. Additional volumes of the code can be prepared at any
time, with no minimum order requirement (other than for custom binders).
VI. Cost and Payment Procedures.
A. Initial Services.
Base price
Base prices includes a finished code of 300 pages
Additional charge over 300 pages
Number of hard copies with binders and tabs
Maps, diagrams, tables
Additional hard copies, per copy
Format code to html
B. Ongoing Services.
Supplement service, per page
Annual host fee
Online `Pending Ordinance' service
$5,960.00
$18
15
No additional charge
$65
Included
$20.00
$500.00
No additional charge
C. Shipping and Handling. Shipping and handling charges are prepaid by Sterling and
invoiced to the City.
D. Payment Schedule. Sterling suggests the following payment schedule for the initial
codification project proposed herein:
$2,800.00 Upon signing of contract
$1,400.00 On delivery of draft
Balance On delivery of published code
WHY CHOOSE STERLING?
L~
CELEBRATING 51 YEARS. Sterling is celebrating 51 years as afamily-owned, client-
centered legal publisher. Sterling is located in Coeur d'Alene, Idaho. With over 890 city,
county, and governmental district clients, Sterling is the major codifier in the Western United
States.
PEOPLE. What sets STERLI/VGapart is OUR PEOPLE. We consider ourselves an extension of
your staff, offering the benefits of our combined expertise, extensive training and
Sterling Proposal -Page 4
40
• commitment to excellence. You will find doing business with STERLING not only exceeds
your expectations, but is a pleasure as well.
PROCESS. We continually refine our processes to assure our clients excellent service. We
never "assume" a position with your legislation, calling you to clarify any misleading or
vague provisions in order to be sure that your code is accurate and reflects the city's intent.
PRODUCT. Having been in the codification business for 51 years, we provide you with a
quality, long-lasting code, with innovative technology and with consistent, reliable
supplement and support services. To codify with STERLING is to receive the most
comprehensive and thorough approach to codification available.
STERLINGappreciates the opportunity to submit this proposal, and we look forward to being
the'~codifier of choice" for the CITY OF FALCON HEIGHTS, MINNESOTA.
STERLING CODIFIERS, INC.
By
Bobbi Rollins
President & CEO
•
•
Sterling Proposal -Page 5
~i
i~
STERLING CODIFIERS
f,
~'
MINNESOTA
References
City of Lakeville
Char Eriedges, Clerk
952-895-4404
cfriedges(c~ci.lakeville.mn.us
City of Mendota Heights
Kathy Swanson, Clerk
651-452-1850
kath~(a~mendota-heights.com
City of Burnsville.
Sue Olesen, Clerk
952-895-4491
_sue.olesen(a~ci.burnsville.mn.us
City of Albertville
Larry Kruse, Administrator
763-497-3384
albertvillecitY2 (c~ earthlink.net
City of New Market
Andrea McDowell Poehler, Attorney
651.234.6224
apoehler(a~ck-law.com
Sterling Codifiers, Inc.
7600 Mineral Drive
Coeur d'Alene, ID 83814
800-338-7458
www.sterlingcodifiers.com
~~
City Codes on the Web
Municipal Code Corporation
http://www.municode.com/index. asp
Maplewood (Municipal)
http://www.ci.maplewood.mn.us/index.asp?Type=B_BASIC&SEC={A0004574-7000-
41 FE-AADE-D8BD8F9746ED }
Maple Grove (Municipal)
http://www.ci.maple-grove.mn.us/codes_ord/citycode.htm
Sterling Codifiers, inc.
http://www. sterlingcodifiers. com/
Burnsville (Sterling)
http://66.113.195.234/MN/Burnsville/index.htm
Lakeville (Sterling)
http://66.113.195.234/MN/Lakeville/index.htm
American Legal Publishing, Inc.
http: //www. amlegal. com/
North St. Paul (American Legal)
http://www.amlegal.com/north saint~aul/
Lake Elmo (American Legal)
http://www.amlegal. com/lakeelmo_mn/
n
`i 3
• POLICY H2
5/11/OS
ITEM: Approval of Community Park roof replacement
SUBMITTED BY: Greg Hoag, Director of Parks & Pubic Works
REVIEWED BY: Heather Worthington, City Administrator
Dave Tretsven, Senior Public Works Maintenance Worker
EXPLANATION:
Summary: The roof on the building at Community Park has developed some leaks in the area
over the kitchen and restrooms .Staff has met with three roofing contractors to review the
problems, we asked all three contractors to submit three separate proposals to: 1) repair just the
problem areas; 2) replace just the entire north section; 3) replace the entire roof on the building.
All three of the contractors are in agreement that the best action is to replace the entire roof.
There are indications that there may also be some areas on the south side of the roof that may
soon be problem areas due to some depressions in the roof that hold water.
After reviewing the three proposals staff is recommending a complete roof replacement. All
three companies are providing a five year warranty on the installation and a thirty year warranty
from the manufacturer of the shingles. The following is a summary of quotes to do a complete
re-roof: Please note the second cost listed is the cost per sheet of new plywood as needed for the
decking. This is an unknown cost until the roofer tears off the old roof. The total cost of the
project will be the company's base bid plus plywood.
Tacheny Roofing
2980 Rice St.
Little Canada, MN 55113
$10,260 $60.00
Stock Roofing Company (Central Roofing) $10,625
4550 Main Street NE
Minneapolis, MN 55421.
Twin City Roofing
768 Rice St.
St. Paul, MN 55117
$48.75
$10,237 $60.00
Staff recommends that Tacheny Roofing be awarded the contract to re-roof Community Park
Building. The City worked with Tacheny last summer when they re-roofed Curtiss Field's
shelter building, and they did good work. Note: This work does not meet the competitive
• bidding threshold ($50,000) under state statute, and staff always solicits at least three proposals
for work such as this.
44
•
Goa12: To sustain and promote the assets of the city's unique neighborhoods and tax base
including commercial, residential and open space uses for present and future generations.
Strategy 1: Maintain and enhance the neighborhood and community parks with updated
facilities, recreation and community services.
Action Item: Maintain a sound maintenance program for public facilities.
ACTION REQUESTED:
Authorize staff to contract with Tacheny Roofing to provide roof replacement at Community
Park
•
4S
• POLICY H3
5/11/OS
ITEM: Consideration of a resolution regarding consolidated 911 dispatching
SUBMITTED BY: Sue Gehrz, Mayor
REVIEWED BY: Robert Lamb, Councilmember
Heather Worthington, City Administrator
EXPLANATION:
Summary: On Tuesday, April 26, the Ramsey County Board of Commissioners adopted a
resolution that authorizes the shift of costs for 911 dispatching to the County property tax levy,
under a consolidated approach to dispatching services. Voting in favor of the resolution were
Commissioners Bennett, Carter, McDonough, Ortega, and Reinhardt. Voting against the
resolution were Commissioners Rettman and Wiessner. The resolution directs each community
to, in turn, adopt a resolution "opting in" to the consolidated services, and designate someone to
negotiate on behalf of their city.
The formula adopted allocates 100% of the dispatching costs to the countywide property tax
• base, despite the fact that nearly 70% of all call volume in the county comes from the City of
Saint Paul. For Falcon Heights, this change will mean an increase of more than 350% in
dispatch costs for our taxpayers.
The City of Falcon Heights is on record in support of consolidated dispatch; however, we feel
strongly that the cost allocation formula, and shift of dispatching costs to the suburban
communities under that formula, is inequitable. The resolution we are asking the City Council to
adopt this evening reflects our support for consolidated dispatching, with the understanding that
this support is conditional upon the Ramsey County Board of Commissioners reexamining the
cost allocation formula, and including both tax base and usage data in that formula.
ATTACHMENT:
• Reso, l~it~~on 2005-OS regarding consolidated 911 dispatch in Ramsey County on page
~~
•
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
NO. 2005-05
Date: May 11, 2005
RESOLUTION REGARDING CONSOLIDATED 911 DISPATCH IN RAMSEY
COUNTY
WHEREAS, the City of Falcon Heights supports consolidated 911 dispatch in
Ramsey County, and;
WHEREAS, the City wishes to appoint Heather Worthington, City Administrator to
represent the City in negotiations with Ramsey County regarding consolidated 911
dispatch services, and;
• WHEREAS, the City of Falcon Heights' support of consolidated 911 dispatch is
conditional upon the County Board reconsidering the cost allocation formula, and utilizing
a formula that takes into account both tax base and usage of 911 dispatching, rather than
relying upon tax base only;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FALCON HEIGHTS, MINNESOTA:
The City of Falcon Heights will support consolidated 911 dispatch, and participate in
negotiations for this service, with the understanding that the Ramsey County Board of
Commissioners will reevaluate the cost allocation formula for a consolidated dispatch
center that takes into account both tax base and usage of 911 dispatching.
ADOPTED by the Falcon Heights City Council on May 11, 2005.
Susan L. Gehrz, Mayor
ATTEST:
• Heather M. Worthington, City Administrator/Clerk
y7