HomeMy WebLinkAboutCCAgenda_05May25CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AMENDED AGENDA
May 25, 2005
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. PRESENTATIONS: Recognition of Kimberly Kuhens, recipient of the Girl Scout Gold
Award
-l~E. APPROVAL OF MINUTES: May 11, 2005 TAB 1
F. PUBLIC HEARINGS: None Scheduled
G. CONSENT AGENDA:
' ~ _ ~~- 1. General Disbursements through May 19, 2005: $104,561.44
Payroll (5/O1/OS - 5/15/OS) $ 12,855.86 TAB 2
r L_, ,~ 2. Appointment of Laura Kwong, 1700 Fry Street, to the Neighborhood
Commission TAB 3
~g - ~9 3. Appointment of Richard Rodich, 1341 Idaho Avenue, to the Planning
Commission TAB 4
1q~-1QbADD 4. Appointment of Debbie Tretsven, 1775 Hamline Avenue, to the
Environment Commission
H. POLICY AGENDA:
~~ 1. 2004 Comprehensive Annual Financial Report (CAFR) Presentation TAB 5
~.~-0'~9 2. Resolution regarding conduit bonding proposal TAB 6
3~-3 ~ 3• Update on recodification costs related to electronic search and retrieval TAB 7
I. REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
• K. ADJOURNMENT
• CITY OF FALCON HEIGHTS
MINUTES
May 11, 2005
Mayor Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Attorney Roger Knutson, Planning/Zoning Coordinator
Deb Jones, Parks and Public Works Director Greg Hoag and Deputy Clerk
Mary Shea Kodluboy
Absent with prior notice: City Administrator Heather Worthington
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATIONS: None Scheduled
APPROVAL OF MINUTES: The minutes dated Apri127, 2005 were unanimously approved as
submitted.
PUBLIC HEARINGS: None Scheduled
• CONSENT AGENDA:
Kuettel moved approval of the Consent Agenda, as outlined below. The motion was
unanimously approved.
1. General Disbursements through May 5, 2005: $ 53,737.92
Payroll (4/15/05 - 4/30/05) $ 12,015.64
2. Appointment of Linda Smith, 1592 Roselawn Avenue, to the Environment
Commission
3. Appointment of Annie Green, 1442 Idaho Avenue, to the Parks
and Recreation Commission
4. Approval of slate of officers for Fire Department for 2005-2008:
Clem Kurhajetz, Fire Chief
Mike Clarkin, 1St Assistant Chief
Mark Allen, 2nd Assistant Chief
Proposals for recodification of Falcon Heights City Code
Planning and Zoning Coordinator Deb Jones said that in 2004, the Council directed staff to put
in motion a review and recodification of the City Code, a process that was last done more than
10-15 years ago. In preparation for this process, the Planning Commission undertook a study
• of Chapter 9 (the zoning code) to identify areas that might need updating or revising.
• FALCON HEIGHTS CITY COUNCIL MINUTES _2_
May 11, 2005
Proposals for recodification of Falcon Hei hts City Code (continued)
Ms. Jones said that recodification involves taking the City code, finding the sections that don't
match or are conflicting, doing a comparison review with State statutes, revising the code where
necessary, and putting it together in an organized way. The end result will be electronically
searchable and much more accessible.
Staff sought and received recodification proposals from three companies: American Legal
Publishing, consultant for the League of Minnesota Cities; Municipal Code Corporation of
Tallahassee, Florida; and Sterling Codifiers, Inc. of Coeur d'Alene, Idaho. All three firms
have worked with Minnesota cites, all three come highly recommended by City Attorney
Roger Knutson, and all three have received positive reviews from Minnesota clients. She gave
a brief, oral review of the Comparison of Recodification Proposals chart she had prepared and
described the base cost for each firm, as outlined below:
ALP/LMC $ 9,125
Municipal 7,350
Sterling 5,960
• Options available at additional cost would be supplemental service, electronic search and
retrieval and hosting the code on the Internet.
On April 21, staff met with the City Attorney to review the proposals. While it is staff consensus
that any of the three companies would provide excellent service, staff is recommending the
Municipal Code Corporation for the following reasons:
• Comprehensive service includes all the features we need
• Base cost includes an on-site conference with our attorney, staff and other interested
officials -the on-site conference expense can be costed out separately
• Appearance and ease of use of the sample on-line codes for other cities
• Flexibility of the Folio BoundVIEWS integrated code service and web options
• Quality of the final printed product
Council member Lamb asked what the timeframe is. Ms. Jones said that staff would like them
to start as soon as possible. A preliminary draft could take anywhere from six weeks to three
months. Council member Lamb asked if the City will have an electronic copy and Ms. Jones
said that will depend upon what the City asks for. Council member Lamb asked when the
Council would entertain that decision. One of the City's goals is to become as electronic as
possible.
• Council member Lindstrom said the Planning Commission has been looking at this for over a
year and they are totally up to speed.
• FALCON HEIGHTS CITY COUNCIL MINUTES _3_
May 11, 2005
Proposals for recodification of Falcon Hei htg s City Code (continued)
Mr. Thomas Lageson, 1740 North Pascal Street, a Planning Commissioner, said the Planning
Commission has been involved from Day 1 in looking at the code but has not been involved in
any of these proposals. Council member Lindstrom said the Planning Commission knows it has
always been the plan to have an outside group do the nuts and bolts of putting this together.
Mayor Gehrz said the discussion was getting into details and she wanted to back up and talk
about the process. The City code is an accumulation of ordinances and gets to be cumbersome
after a while. This will make it easier to retrieve information and easier to understand. She
asked City Attorney Knutson to talk about what happens and what the company does. City
Attorney Knutson said the company performs a technical review. They take all of the
ordinances, integrate them, put them in an order that makes sense and compare them with current
State law requirements. They then give the City a draft with the changes. It is a very technical
process performed by lawyers and technicians.
Council member Talbot asked if the company will alert the City to things that are not in the code
but should be mentioned. City Attorney Knutson said this is very much a policy question. If the
City asks them for suggestions they will do that but they won't get involved in policy issues.
Mayor Gehrz asked what happens with the new City code when changes are made. City
Attorney Knutson said that ordinance amendments will be made. Use the supplemental service.
If you don't, you have a good chance of having a real mess on your hands in two to three years.
It is money well spent to have the company do the supplemental service because they keep the
code in good shape. Mayor Gehrz said the City has budgeted for this for several years. If the
supplemental service is used, a future Council won't have to do this again. City Attorney
Knutson said you can tell people the code is on the web site. All the rules are in front of them.
They don't have to come to City Hall and staff doesn't have to run copies. Web sites are more
current than what is in print.
Council member Talbot said the City needs something that is consistent. As the City makes new
ordinances, they are best done through their filters. He would also like to see something that
helps people in their search of the City code.
In response to a question from Council member Kuettel about ordinance updates, Ms. Jones said
she has been assigned to shepherd this project through and has been keeping a file of things that
need to be looked at and revised. The Planning Commission also had a lot of good ideas that
have been noted. The City code is always a work in progress. The City will get the benefit of
advice as to what is needed and what should be changed.
Mayor Gehrz said the Planning Commission's responsibility is Chapter 9. Their job is not the
• other chapters. For example, they shouldn't be involved in alcohol compliance issues.
3
• FALCON HEIGHTS
CITY COUNCIL MINUTES _4_
May 11, 2005
Proposals for recodification of Falcon Hei hts Cites (continued)
Mr. Lageson said he agrees with the City Attorney that the City won't get anything more than
what the City puts into it. What we give them is what we are going to get back. An electronic
copy is an absolute must. The City can put it on its own web site. There are lots of search
engines. He asked if the City Attorney shouldn't be tracking and keeping things in line. He
thought that was one of their roles. Once the City code is solid, it should be very straightforward
to keep it consistent. City Attorney Knutson said that when his office is asked to amend a
provision of the ordinance, they certainly look to eliminate inconsistencies. Because of cost, the
City has never asked him to audit the City code.
Mayor Gehrz said that State laws change. The whole thing needs to be redone cover to cover
and the City can't afford to have the City Attorney do this. This is what these companies do.
She is very interested in saving staff time in the future by having the City code on the web
and keeping it current.
• Ms. Jones said these companies provide a very technical service. No one on staff is qualified
to do this. The legal copy, the final authority, is actually the printed copy. The web copy is not
the last word, the printed copy is. The present City code is not on the web, except for the sign
ordinance. The City code can be hosted on the City web site or on the company's web site.
Council member Lamb said two things need to be addressed: One is the responsibility for
updates. The Council needs to direct staff to make a recommendation regarding responsibility
for updates. One option is to buy the update service. Or, the Council can direct the City
Attorney or staff to be responsible. If the Council doesn't address updating, six months from
now the City will be back with a code that potentially doesn't match. The Council can ask staff
to research the issue and come back with a recommendation regarding the management of
updates. The Council has committed to making the City code electronically accessible. We
don't know if we want to host it ourselves or through one of the providers. Direct staff to look at
electronic access in terms of cost, efficiency, timeliness and accuracy. His personal bias is to go
with the vendor's proposal. Pay the fee. We spend $500 on the supplemental service. That is a
very small percentage if it keeps us from having to redo the whole thing. The base fee for
recodification will be about $8,000 and maintenance costs will be $400-$500 a year.
Lamb moved that staff be authorized to contract with the Municipal Code Corporation for
recodification of the Falcon Heights City Code for the base cost of $7,350.00, and purchase of
the supplemental service from them. Staff is directed to look at the options and costs regarding
electronic search and retrieval, and location of the code on the Internet, keeping in mind cost,
efficiency, timeliness and accuracy, and bring this information back to the May 25, 2005 Council
meeting. The motion was unanimously approved.
4
• FALCON HEIGHTS CITY COUNCIL MINUTES -5-
May 11, 2005
Approval of Community Park roof replacement
Parks and Public Works Director Greg Hoag said the roof on the building at Community Park
has developed some leaks in the area over the kitchen and restrooms. Staff met with three
roofing contractors to review the problems and all three contractors were asked to submit three
separate proposals to: 1) repair just the problem areas; 2) replace just the entire north section;
3) replace the entire roof on the building. All three contractors were in agreement that the best
action is to replace the entire roof. There are indications there may also be some areas on the
south side of the roof that may soon be problem areas due to depressions or birdbaths in the roof
that hold water.
After reviewing the three proposals staff is recommending a complete roof replacement. All
three companies are providing a five year warranty on the installation and a thirty year warranty
from the manufacturer of the shingles. The following is a summary of quotes to do a complete
re-roof: Please note the second cost listed is the cost per sheet of new plywood as needed for the
decking. This is an unknown cost until the roofer tears off the old roof. The total cost of the
project will be the company's base bid plus plywood.
• Stock Roofing Company (Central Roofing) $10,625 $48.75
Tacheny Roofing $10,260 $60.00
Twin City Roofing $10,237 $60.00
Staff recommends that Tacheny Roofing be awarded the contract to re-roof Community Park
Building. The City worked with Tacheny last summer when they re-roofed Curtiss Field's
shelter building, and they did good work. Note: This work does not meet the competitive
bidding threshold ($50,000) under State statute, and staff always solicits at least three proposals
for work such as this.
Kuettel moved that staff be authorized to contract with Tacheny Roofing for replacement of the
building roof at Community Park. The motion was unanimously approved.
Consideration of a resolution regarding consolidated 911 dispatching
Mayor Gehrz said that currently there are four different dispatching centers in Ramsey
County: Saint Paul, Maplewood and White Bear Lake, with all of the rest of Ramsey County
served by the Ramsey County Sheriff s Department. Over the past year, Ramsey County and the
municipalities have been working on the 800 MHz system to develop the backbone for that, and
Ramsey County and the City of Saint Paul have been talking about the benefits of merging their
dispatching centers. The Ramsey County Board of Commissioners voted to build a dispatch
center for the entire county and, on Tuesday, Apri126, adopted a resolution that authorizes the
• shift of costs for 911 dispatching to the County property tax levy, under a consolidated approach
to dispatching services.
s
FALCON HEIGHTS CITY COUNCIL MINUTES _6_
May 11, 2005
Consideration of a resolution re ardin~ consolidated 911 dis atching (continued)
Mayor Gehrz said that voting in favor of the resolution were Commissioners Bennett, Carter,
McDonough, Ortega, and Reinhardt. Voting against the resolution were Commissioners
Rettman and Wiesner. The resolution directs each community to, in turn, adopt a resolution
"opting in" to the consolidated services, and designating someone to negotiate on behalf of their
city. The formula adopted by the County Board allocates 100% of the dispatching costs to the
countywide property tax base, despite the fact that 71 % of all call volume in the county comes
from the City of Saint Paul. For Falcon Heights, this change will mean an increase of more than
350% in dispatch costs for our taxpayers. The City of Falcon Heights is on record in support of
consolidated dispatch; however, we feel strongly that the cost allocation formula, and shift of
dispatching costs to the suburban communities under that formula, is inequitable. The resolution
the City Council is being asked to adopt this evening reflects our support for consolidated
dispatching, with the understanding that this support is conditional upon the Ramsey County
Board of Commissioners reexamining the cost allocation formula, and including both tax base
and usage data in that formula.
Mayor Gehrz said that she, Administrator Worthington and Council member Lamb participated
• in a meeting with Ramsey County Manager David Twa about this. Council member Lamb
attended the meeting because of his knowledge and expertise in the telecommunications
industry.
Council member Lamb said there are nineteen political entities in Ramsey County. All currently
have police and fire services, either their own or they contract with neighboring communities.
Saint Paul is almost everyone's backup. They have specialized units that no one else can afford
to have. Currently, the nineteen entities have dispatching services for police, fire and municipal
sewer blockages. The Ramsey County Board of Commissioners voted to shift the entire cost to
the County property taxes. Based upon property values within the County, what is the big deal
about that? He gave an oral review of the allocation of costs for consolidated dispatch under a
County takeover of costs spread over City tax base, and the table of information for the nineteen
municipalities in Ramsey County is outlined below.
Allocation of costs for consolidated dispatch under a County takeover of costs spread over City tax base
Prepared by City of Falcon Heights, 5/5/OS
Cost at end of
8-year clock
down period
Current Total % of % of Ramsey for dispatching
Dispatch Cost Countywide County (allocated to tax
By City Tax Base Population base countywide)
• Arden Hills $ 66,568 2.80% 1.90% $ 280,000
Blaine 1,416 0.00 0.00 -0-
Falcon Heights 23,372 0.90 1.10 90,000
•
FALCON HEIGHTS CITY COUNCIL MINUTES
May 11, 2005
Consideration of a resolution regarding consolidated 911 dispatching (continued)
Cost at end of
8-year clock
down period
Current Total % of % of Ramsey for dispatching
Dispatch Cost Countywide County (allocated to tax
By City Tax Base Population base countvwide)
•
LJ
Gem Lake 5,117 0.20 0.10 20,000
Lauderdale 11,626 0.40 0.50 40,000
Little Canada 70,560 2.10 1.90 210,000
Maplewood 788,297 9.40 6.80 940,000
Mounds View 80,489 1.70 2.50 170,000
New Brighton 145,282 4.20 4.30 420,000
North Oaks 43,845 2.60 0.80 260,000
North Saint Paul 75,664 2.10 2.30 210,000
Roseville 321,863 10.50 6.60 1,050,000
Saint Anthony 5,882 0.50 0.50 50,000
Saint Paul 5,810,238 44.10 56.20 4,410,000
Shoreview 146,939 6.80 5.10 680,000
Spring Lake Park 343 0.00 0.00 -0-
Vadnais Heights 80,345 3.20 2.60 320,000
White Bear Twp 58,799 2.80 2.20 280,000
White Bear Lake 440,971 5.20 4.70 520 000
TOTAL $8,177,616 TOTAL $9,950,000
NOTE: Assumes a ye arly operational cost of $10,000,000, per County estimates. Fin al totals may vary
slightly due to spreadsheet calculations.
-7-
Council member Lamb said that when you shift everything to the County on a uniform tax basis,
there is some justification for that. We are all dependent upon Saint Paul for backup services,
specialized services, and dependent upon everyone's community health. If you charge for usage,
71 % of the total calls originate in Saint Paul. When you shift this entire cost to the County, you
end up with huge cost increases for the suburbs and you lower the cost for Saint Paul. Mayor
Gehrz, Administrator Worthington and he met with the Ramsey County Manager and proposed
the following alternative: 50% of the cost would be based upon property value and 50% would
be on a rolling usage basis. It is ironic that Saint Paul opposes this formula.
Ramsey County passed this with a notification of about three days. Council member Lamb said
he has built call out centers and has operated them--call out centers with hundreds of employees.
With call out centers it is easier to supervise and train people and cover absences. What he is
concerned about is the new cost formula. What happens in our environment when you shift costs
like this from the City to the County? Taxpayers will be assessed $90,000 on their property
taxes.
7
n
FALCON HEIGHTS CITY COUNCIL MINUTES _g_
May 11, 2005
Consideration of a resolution re ardin~ consolidated 911 disnatchin~ (continued)
Council member Lamb said that some cities will not reduce their levy by $23,000, like Falcon
Heights will, and will use that money for other services. Taxpayers will have a real $10 million
property tax increase, minus the $23,000. Falcon Heights has contacted City administrators,
managers and mayors in Ramsey County to explain our position. We wholeheartedly endorse a
single dispatch center in Ramsey County, have crafted a resolution and have asked them
to consider passing a similar resolution.
Mayor Gehrz said that under this shift, the suburbs will pick up a good share of the cost for Saint
Paul. She doesn't know if will be successful to convince the Ramsey County Board but feels a
responsibility to warn the residents and taxpayers. The two commissioners who voted against
this were Janice Rettman and Jan Wiesner, who tried to get flexibility in the funding formula.
. Council member Lindstrom read the resolution aloud for the benefit of the viewing audience.
Council member Lamb said he believes we are all in this together. We are very dependent upon
the health of Saint Paul, their backup and specialized services, but he has a real problem with the
process here. There was no real notification. The suburbs will bear the biggest share of the cost
when it is a County tax levy. The municipalities were asked to pass a resolution supporting
consolidated dispatch. The only resolutions the County Board will entertain have to be passed
by May 17. Most cities don't have the matrix of the costs. The point of the resolution is to ask
the County to take another look at the reallocation. On the face of it, it looks as though you have
an option and can say you won't be involved. But, even if you aren't involved, your citizens will
pay for it.
Mayor Gehrz said Falcon Heights kicked up a big fuss. Letters were sent to every mayor, city
administrator/manager, the county board and the county manager. The distribution of the costs is
the issue. The distribution should be fair.
Council member Lamb said that, currently, Saint Paul collects $5,810,238 for dispatch. Under
the County's proposal, the cost for Saint Paul will be $4,400,000. Unless Saint Paul does
something to rescind or adjust their levy downward to reflect this, Saint Paul residents will pay
$9,000,000.
Mayor Gehrz asked the viewing audience to contact County Commissioners Janice Rettman and
Jan Wiesner and thank them. It is important that they be supported for their decision.
8
• FALCON HEIGHTS CITY COUNCIL MINUTES _9_
May 11, 2005
Consideration of a resolution re arding consolidated 911 dispatching (continued)
RESOLUTION 2005-OS
Talbot moved adoption of Resolution 2005-05, outlined below, regarding consolidated 911
dispatch in Ramsey County, and the motion was unanimously approved.
WHEREAS, the City of Falcon Heights supports consolidated 911 dispatch in Ramsey County, and;
WHEREAS, the City wishes to appoint Heather Worthington, City Administrator to represent the City
in negotiations with Ramsey County regarding consolidated 911 dispatch services, and;
WHEREAS, the City of Falcon Heights' support of consolidated 911 dispatch is conditional upon the
County Board reconsidering the cost allocation formula, and utilizing a formula that takes into account both
tax base and usage of 911 dispatching, rather than relying upon tax base only;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FALCON
HEIGHTS, MINNESOTA:
The City of Falcon Heights will support consolidated 911 dispatch, and participate in negotiations for this
service, with the understanding that the Ramsey County Board of Commissioners will reevaluate the cost
• allocation formula for a consolidated dispatch center that takes into account both tax base and usage of 911
dispatching.
ADOPTED by the Falcon Heights City Council on May 11, 2005.
REPORTS FROM COUNCIL MEMBERS: None
INFORMATION AND ANNOUNCEMENTS:
Council member Lamb said that this evening a new Commissioner was added to the
Environment Commission, formerly the Solid Waste Commission. Right now, there are two
vacancies and by August there will be a third. He reassured the viewing audience that organized
collection is not a subject the Environment Commission will be looking at. Mayor Gehrz said
that right now all of the Environment Commissioners live west of Snelling and there is a need
for geographic distribution. She invited residents who live east of Snelling to apply for the
Environment Commission and said their applications will be given the highest priority.
Mr. Thomas Lageson, 1740 North Pascal Street, said he had hoped to speak during the
Community Forum portion of the meeting but did not arrive in time. He said he wanted
to talk about a little girl who lives on his street, Kylie Gibbons, six months old, who has tuberous
sclerosis, a disease that causes non-cancerous tumors to form in different organs such as the
brain, eyes, heart, kidney, skin and lungs. A walkathon is going to be held on Sunday, May 22,
at Como Lake to increase awareness and raise money for the Tuberous Sclerosis Alliance for
• research.
9
• FALCON HEIGHTS CITY COUNCIL MINUTES -10-
May 11, 2005
INFORMATION AND ANNOUNCEMENTS (continued)
Mr. Lageson said that 73% of the money raised goes toward research and the organization gets a
four star rating from the Charities Review Council. He encouraged the viewing audience to
provide financial support for tuberous sclerosis research.
Council member Lindstrom said that Michelle Krug will be the new Falcon Heights/Lauderdale
Lions Club President for 2005/06.
Mayor Gehrz thanked the Falcon Heights residents who filled out cards requesting that a traffic
study be done with regard to the Gopher stadium. While the stadium will be built on the
Minneapolis campus, there will be parking on the State Fair campus and attendees will be bused
to the stadium. A traffic study is going to be done. On Thursday, May 5, the North Suburban
Gavel Association gave Kris Grangaard, Co-Chair of the Neighborhood Commission and a
CERT trainer, the Distinguished Leadership Award for Volunteers. There is an opening on the
Metropolitan Council, District 10, because of the resignation of Mary Krinkie, effective May 9.
Falcon Heights is a part of District 10, which includes portions of Anoka and Ramsey Counties.
Residents interested in the position, can download application forms from the Secretary of
State's website, www.sos.state.mn.us.
The regular City Council meeting was adjourned at 9:00 PM.
Respectfully submitted,
Mary Shea Kodluboy
Deputy Clerk
•
l~
•
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O.Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary
1. General Disbursements through May 19, 2005
2. Payroll (5/O1/OS - 5/15/OS)
ATTACHMENTS:
• General Disbursem Ints on pages ~o~- ~~
• Payroll on page
ACTION REQUESTED:
• Approval
CONSENT Gl
05/25/05
$104,561.44
$ 12,855.86
DATE 05/19/05 TIME 03:01 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 5-19-OS
~CR# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
METROPOLITAN COUNCIL PASS THROUGH SAC CHARGES -------- 14,3D4.65
*** TOTAL FOR DEPT 00 14,304.65
ICMA RETIREMENT TRUST 457 302632 GEHRZ MAY/O5 LEGISLAT 410.00
ICMA RETIREMENT TRUST 457 302632 TALBOT MAY/05 LEGISLAT 270.00
LILLIE SUBURBAN NEWSPAPER PUBLIC HRG:NONCONFORMITI LEGISLAT 4.19
*** TOTAL FOR DEPT 11 684.19
AMERICAN OFFICE PRODUCTS TAPE DISPENSER ADMINIST 19.61
6D699 US HANK TRUST NATL ASSOC MCMA CONF&HUSINESS LUNCH ADMINIST 111.43
ICMA RETIREMENT TRUST 457 302632 WORTHINGTON MAY05 ADMINIST 250.00
6070D PERA PERA 5/1-5/15 ADMINIST 1,555.71
RAMSEY COUNTY OVERLAPPING DEBT SCHED. ADMINIST 30.00
RAMSEY COVNTY MAY OS/INS ADMINIST 4,625.35
60698 ROSEVILLE ROTARY CLUB APR-JUN MEETING EXPENSES ADMINIST 251.OD
WORTHINGTON,HEATHER MCMA CONF & MILEAGE REIM ADMINIST 228.92
*** TOTAL FOR DEPT 12 7,072.02
MARK HANSMEIER JAN-APR MILEAGE FINANCE 9.72
*** TOTAL FOR DEPT 13 9.72
CAMPBELL KNUTSON APR/OS LEGALS LEGAL 1,012.00
*** TOTAL FOR DEPT 14 1,012.D0
• NORTH SUBURBAN ACCESS CO. REIME:MAUREEN C23LE WORK COMMUNIC 67.32
NORTH SUBURBAN ACCESS CO. 1ST QTR O5 WEBSTRM/PROG COMMUNIC 491.07
*** TOTAL FOR DEPT 16 558.39
CITY OF ST ANTHONY JUN/OS POLICE SVGS POLICE 39,743.42
*** TOTAL FOR DEPT 22 39,743.42
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 56.76
DEEP ROCK WATER COMPANY WATER AND EQUIP RENTAL FIRE FIG 21.30
*** TOTAL FOR DEPT 24 78.06
BROWNING-FERRIS IND. SOLID WASTE CHARGES CITY HAL 298.90
HOAG, GREG APRIL MILEAGE CITY HAL 60.75
BOARD OF WATER COMMISSNRS S.S CITY HAL 11.69
HOARD OF WATER COMMISSNRS H2O CITY HAL 17.26
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 53.64
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 46.93
DEEP ROCK WATER COMPANY WATER AND EQUIP RENTAL CITY HAL 21.3D
XCEL ENERGY ELEC CITY HAL 189.22
*** TOTAL FOR DEPT 31 699.69
BOYER TRUCKS INC RADIO ANTENNA FOR TRUCK STREETS 31.8D
ONE CALL CONCEPTS, INC APRIL LOCATES STREET6 126.25
GRAINGER, W. W., INC. STREET LIGHT REPAIRS STREETS 345.90
XCEL ENERGY ELEC 6TREETS 109.28
XCEL ENERGY ELEC STREETS 29.75
XCEL ENERGY ELEC STREETS 7.43
XCEL ENERGY ELEC STREETS 28.81
•
l~
DATE 05/19/05 TIME 03:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2
APPROVAL OF BILLS
PERIOD ENDING: 5-19-OS
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
XCEL ENERGY ELEC STREETS 15.52
XCEL ENERGY ELEC STREETS 11.78
XCEL ENERGY ELEC STREETS 9.85
TURFWORKS INC GRASS SEED STREETS 74.55
*** TOTAL FOR DEPT 32 790.92
-BOARD OF WATER COMMISSNRS S.S PARK & R 23.38
BOARD OF WATER COMMISSNRS H2O PARK & R 22.02
ICMA RETIREMENT TRUST 457 302632 TRETSVEN MAY/OS PARK & R 100.00
NRG PROCESSING SOLUTONS REFUSE OF DOGWOODS IN PK PARK & R 11.25
XCEL ENERGY ELEC PARK & R 402.91
XCEL ENERGY ELEC PARK & R 21.69
XCEL ENERGY ELEC PARK & R 95.56
ON SITE SANITATION COMM PARK TOILET PARK & R 65.61
QWEST PEONE PARK & R 53.31
TURFWORKS INC GRASS SEED PARK & R 149.10
FASTSIGNS PUS WORKS TRUCK DECALS PARK & R 217.71
*** TOTAL FOR DEPT 41 1,162.54
BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 50.65
BROWNING-FERRIS IND. RAMSEY COUNTY CEC CHARGE 60LID WA 157.91
*** TOTAL FOR DEPT 56 208.56
FIRE EQUIPMENT SPECIALTIE FIRE BOOTS FIRE & R 204.63
• *** TOTAL FOR DEPT 64 204.63
-60701 TACBEMI ROOFING/SIDING COMM PARK ROOF REPAIR PUBLIC W 5, 130.00
TURFWORKS INC GRASS SEED PUBLIC W 149.10
*** TOTAL FOR DEPT 65 5,279.10
METROPOLITAN COUNCIL ~T[JN/OS S.S. SANITARY 32, 680.49
XCEL ENERGY ELEC SANITARY 15.58
QWEST PHONE SANITARY 57.48
*** TOTAL FOR DEPT 75 32,753.55
*** TOTAL FOR BANK 01 104,561.44
*** GRAND TOTAL *** 104,561.44
•
13
PERIOD END DATE O5/15/OS **FILE NOT UPDATED**
SYSTEM DATE 05/13/05
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME
TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOUNT
5 13 OS 34 CLEMENT KURHAJETZ 50553 17.15
5 13 O5 40 KEVIN ANDERSON 50554 170.40
5 13 O5 42 MICHAEL D CLARKIN 50555 104.13
5 13 OS 66 ALFRED HERNANDEZ 50556 88.48
5 13 OS 74 MARK J ALLEN 50557 88.71
5 13 O5 85 DANIEL S JOHNSON-POWERS 50558 131.95
5 13 OS 87 MICHAEL A MCKAY 50559 93.22
5 13 OS 90 ANDREW P SCHIPPEL 50560 41.78
5 13 OS 91 RICHARD H HINRICHS 50561 136.06
5 13 O5 95 MICHAEL J POESCHL 50562 124.73
5 13 OS 97 PATRICK GAFFNEY 50563 206.00
5 13 O5 98 BRADLEY J. REZNY 50564 193.12
5 13 O5 101 DALE E HUFF 50565 84.22
5 13 OS 102 TIMOTHY H SYLVESTER 50566 22.16
5 13 OS 104 VINCENT A VANN 50567 109.61
5 13 OS 105 ANTON M. FEHRENBACH 50568 70.03
5 13 OS 106 SCOTT A. TESCH 50569 79.08
5 13 OS 107 MICHAEL KNOX 50570 40.81
5 13 OS 109 JASON D. DOWIER 50571 63.67
5 13 OS 1003 HEATHER WORTHINGTON 50574 1655.17
5 13 OS 1007 PATRICIA PHILLIPS 50575 489.85
5 13 OS 1015 GREGORY R. HOAG 50576 1690.60
5 13 OS 1016 LISA A. ANDERSON 50577 984.27
5 13 OS 1030 MARY A. KODLUBOY 50578 1402.45
5 13 OS 1033 DAVE TRETSVEN 50579 1218.52
5 13 OS 1035 JOSEPH J. AUGER SR 50580 291.27
5 13 O5 1036 DEBORAH K JONES 50581 1215.08
5 13 OS 1136 ROI.AND 0 OLSON 50582 1535.62
5 13 OS 1137 MARK C. HANSMEIER 50583 243.41
5 13 OS 1143 COLIN B CALLAHAN 50584 264.31
COMPUTER CHECKS 12855.86
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS**** 12855.86
I4
t~banlc®
Five Star Servim Guaranteed ,~
•
>~~ May Statement for activity from Apr. 06, 2005 through May 05,:2005
CITY OF FALCON HEIGHT ,HEATHER WORTHINGTON (CPN 000107109)
(~A~ ®~ `009
Inquiries:..1-866-485-4545
Bus is o2 Page 1 of 1
.. .... _,
:_:
ctivity Summary -- - -- °~
Credit and Payment Information
Previous Balance......... $62.37C.R Credit Line ............
• • • • $7,000.00
Payments and Credits. ••••••••••••••••••••••••••
--- $0.00 Available Credit.... $6 888 57
Purchases, Advances & Other Debits °""'`"'°"••••••••• • •••••••
$173.80 Minimum Payment Due (Current Month)... $10.00
FINANCE CHARGES .. ..,. .. $0.00 Minimum Payment Due Past Due
Neuv Balance ................ M ~ ) ........... $0.00
•,••• •-•••-• $111.43 Total New inimum Payment Due.......... $10.00
Payment. Due Date ............. May 25, 2005
.. .......................
To reduce or atroid paying additional finance charges on your purchase balance, pay the total new balance o($111.43 by 05/`15/05.
Any cash balance or balance transfer balance wit! continue to. accrue daily interest until the date your payment is received.
ost Trans Ref.
Date Date Nbr Description of Transaction
Purchases, Advances, Debits
04/15 04/13 4327 CRAGUNS LODGE AND GOLF BRAINERD MN ...............
04/13/05
FOLIO: 1
04/18 04/13 0053 CHIANTI GRILL 651-F44~anR nnnl
Signature/Approval:
Accounting Code:
LANCE TRANSFER $O.OD $0.00 0.036958% VARIABLE
PURCHASES $111.43 $0.00 0.036958% VARIABLE
ADVANCES $0.00 $0.00 0,054767% VARIABLE
End of Statement
LJ
Amount Notation
$125.00 MOMACon~ •_~//~;~-
$48.80 ~siriess ~uhcd,
$0.00 13.49% 0.00°/n N
$0.00 13.49% 0.00% Y
$D.00 19.99% 0.00% N
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•
ITEM:
SUBMITTED BY:
EXPLANATION:
Appointment of Laura Kwong, 1700
Commission
Mayor Sue Gehrz
Summary: I am recommending the appointment of Laura K
ATTACHMENT:
Laura Kwong's application on page ~~
ACTION REQUESTED:
• Appointment of Laura Kwong to the Neighborhood
•
CONSENT G2
05/25/05
Street, to the Neighborhood
to the Neighborhood Commission.
i6
C
•
.7
CITY OF FALCON HE
COMMISSIONAPPLIC
DATE: '~~ ~ Zcx~S GHTS MAY
TION
NAME: l~un~. }.
ADDRESS: I ~D ~ 5+. F scan l~~ kt MN ~1I3
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PHONE: (H) ~6s1-~kZ-~~,,~- (~ ar-.
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EMAIL ADDRESS: nt~7L ~:~rt.~.d~
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HOW LONG AT ABOVE ADDRESS? ~ ~ -- rs
IN WHAT CAPACITY DO YOU WISH TO SERVE? ~ wc~ I~, l~ ~t~ ~ rK-
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REASON YOU WISH TO SERVE ON ABOVE: ~ !~ c~lu~a ~~ ~ ,
;.: ~acc~ •.,~ til~~ ~ ~,~-~ ~cw rnc~~ aF rn .,~ Z u%cin~--.~ ~(
PRIOR PUBLIC (OR RELATED) SERVICE: ~. -vac! ~I-~- ~ c1 J~~nfnr
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OTHER RELEVANT BACKGROUND (OR COMMENTS):
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16 2005
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•
•
L_ J
ITEM: Appointment of Richard Rodich, 1341
Commission
SUBMITTED BY: Mayor Sue Gehrz
EXPLANATION:
Summary: I am recommending the appointment of Richard
ATTACHMENT:
• Richard Rodich's application on page ~ I
ACTION REQUESTED:
• Appointment of Richard Rodich to the Planning
CONSENT G3
05/25/05
Avenue West, to the Planning
to the Planning Commission.
Ig
c:
•
CITY OF FALCONHEI
COMMISSION APPLIC
DATE:
NAME: ~ ® e G au~ ~
HTS
TION
ADDRESS: ~ i ~ ~
PHONE: (H) _~~I `1~`[ b'~DQ~W) !~''6
HOW LONG AT ABOVE ADDRESS? /`S
IN WHAT CAPACITY DO Y
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WISH TO SERVE? ~"~3O
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REASON YOU WISH TO SERVE ON ABOVE:
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PRIOR PUBLIC (OR RELATED) SERVICE:
OTHER RELEVANT BACKGROUND (OR COMMENTS
'C"r~'~~ a„d ~r~ajeoC S a~ ~~~h~ ~
9 2004
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19
•
ITEM:
SUBMITTED BY:
EXPLANATION:
Appointment of Debbie Tretsven, 1775
Environment Commission
Mayor Sue Gehrz
Summary: I am recommending the appointment of Debbie
Commission.
ATTACHMENT:
Debbie Tretsven's application on page 1 q .
ACTION REQUESTED:
• Appointment of Debbie Tretsven to the Planning Commis;
•
•
CONSENT G4
05/25/05
Avenue, to the
to the Environment
19~
CITY OF FALCONHE GHTS
COMMISSIONAPPLI TION
•
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U
DATE: ~ - ' ~S
NAME: ~ -~ ~ ~~~. ~~ V ~
ADDRESS: I~ 15 `~,LLVV~., ,' ~~
PHONE: (H) ~~~~~' LP
EMAIL ADDRESS: ~~f.h qOq,~/,~ ~ ~ ~ cOWIC
HOW LONG AT ABOVE ADDRESS?
IN WHAT CAPACITY DO YOU WISH TO SERVE?
l/~~h~lM r S5 _~
REASON YOU WISH TO SERVE ON ABOVE:
PRIOR PUBLIC (OR RELATED) SERVICE: a d~ ~-
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I~AY ~ p 2005
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OTHER RELEVANT BACKGROUND (OR COMMENTS): i C: (/~,V Y C. v..+~ h
POLICY Hl
5/25/05
ITEM: Presentation of the City's Comprehensive Audited Financial Report, and
presentation of the 2003 GFOA Award for Excellence
SUBMITTED BY: Matt Mayer, KDV, City of Falcon Heights Auditors.
REVIEWED BY: Roland Olson, Finance Director
Heather Worthington, City Administrator
Summary: The City's auditors, Kern DeWenter Viere, completed the City's annual audit in early
May. Their site visit was in early February, and city staff made available to them all financial
information as requested. Tonight's presentation is the end product of the audit-the Comprehensive
Audited Financial Report (CAFR).
Matt Mayer, partner in KDV, will present the CAFR and be on hand to answer any questions from the
Council.
ATTACHMENTS:
• 2004 CAFR enclosed under separate cover
ACTION REQUESTED:
• Presentation from Matt Mayer, KDV
• Discussion/Questions from Council
• Motion to accept 2004 CAFR
0~0
• POLICY H2
5/25/05
ITEM: Notice of intent to hold a public hearing regarding the issuance of
multifamily housing revenue bonds to finance a housing program under
Minnesota Statutes, Chapter 462C
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Mary Ippel, Falcon Heights Bond Counsel, Briggs & Morgan
Dave Callister, Financial Consultant, Ehlers Associates
EXPLANATION:
Summary: At their February workshop, the Council discussed the issue of conduit bonding as an
alternate revenue source for Falcon Heights. The City has the authority to conduit issue up to $10
Million in bank-qualified, tax-exempt (501(c)3) bonds each year. The City lends its authority to a
qualified non-profit, tax-exempt entity, and can take an administrative fee in return for lending this
authority. Maplewood Senior Housing has agreed to a fee of $25,000, or slightly less than .5% of the
total issue of $5,500,000. There is no financial risk to the City, and this conduit bonding does not
affect the City's bond rating.
• The City of Hutchinson, MN, is asking Falcon Heights to utilize its conduit bonding authority in order
to help with the issuance of housing bonds for Maplewood Senior Housing, Inc., a Minnesota non-
profit corporation and tax-exempt 501(c)3 organization. These bonds will be utilized to construct a 50-
unit independent senior housing facility located on a 2.53 acre project site at 1015 Century Avenue SW
in Hutchinson. The City of Hutchinson has agreed to lend host approval to this transaction, due to
their inability to act as a conduit for these bonds because they are near the bank-qualified limit for
2005.
ATTACHMENTS:
• Public Hearing Notice on page o~
• Program Description on pages 3-a
• Resolution 2005-06 on pages -
ACTION REQUESTED:
• Approve the legal notice for a public hearing on the issuance of multifamily housing revenue
bonds to finance a housing program under Minnesota Statutes, Chapter 462C
r~
~i
• NOTICE OF PUBLIC HEARING ONA HOUSING PROGRAMAND
THE ISSUANCE
OF MULTIFAMILYHOUSING REVENUE BONDS TO FINANCE A
HOUSING
PROGRAM UNDER MINNESOTA STATUTES, CHAPTER 462C
NOTICE IS HEREBY GIVEN that the City of Falcon Heights, Minnesota (the "City"), will hold a
public hearing at 7:00 p.m. on June 8, 2005, at the City Hall at 2077 Larpenteur Avenue West, Falcon
Heights, Minnesota, to consider a housing program for the issuance of revenue bonds under Minnesota
Statutes, Chapter 462C, as amended, to finance a multifamily housing development in the City of
Hutchinson (the "Program") pursuant to a Joint Powers Agreement between the two cities. At the
public hearing, the City will consider adoption of a resolution approving the Program. The aggregate
face amount of revenue bonds proposed to be issued to finance the Program is presently estimated not
to exceed $5,500,000.
The project proposed to be financed under the Program consists of providing for the design,
construction, and equipping of a 50-unit independent senior housing facility located at 1015 Century
Avenue SW, in the City of Hutchinson, Minnesota, known as The Pines of Hutchinson Project (the
"Project"). The Project will be owned by the Pines of Hutchinson, LLC, a Minnesota limited liability
company (the "Owner"), of which Maplewood Senior Housing, Inc. is the sole member, and operated
• by Ecumen Services Inc., awholly-owned management company of Ecumen, a Minnesota nonprofit
corporation or an affiliated entity, as a multifamily housing development for rental primarily to elderly
or handicapped persons, or as a combination of a multifamily housing development and a health care
facility.
The Bonds if and when issued will not constitute a charge, lien or encumbrance upon any property of
the City except the Project and such obligations will not be a charge against the general credit or taxing
powers of the City but will be payable from sums to be paid by the Borrower pursuant to a revenue
agreement.
A draft copy of the proposed housing program is available for public inspection beginning during
normal business hours, Monday through Friday, in the office of the City Administrator, in the City
Hall.
At the time and place fixed for the Public Hearing, the City Council will give all persons who appear
at the hearing an opportunity to express their views with respect to the proposal. Written comments
will be considered if submitted at the above City office on or before the date of the hearing.
Dated: May 19, 2005
BY ORDER OF THE CITY COUNCIL
By:/s/ Heather Worthington
City Administrator
•
~a
~J
FALCON HEIGHTS, MINNESOTA
PROGRAM FOR A
MULTIFAMILY HOUSING DEVELOPMENT
Pursuant to Minnesota Statutes, Chapter 462C, as amended (the "Act"), the City of Falcon
Heights, Minnesota (the "Issuer") is authorized to develop and administer programs to finance the
acquisition and construction of multifamily housing developments under the circumstances and within
the limitations set forth in the Act. Section 46X.07 of the Act provides that such programs for
multifamily housing developments may be financed through the issuance of revenue obligations
payable exclusively from the revenues of the program or developments. Pursuant to Minnesota
Statutes, Section 471.656 and Section 471.59, as amended, the Issuer will enter into a Joint Powers
Agreement with the City of Hutchinson ("Hutchinson") in order to preserve "bank qualification" and to
provide for the Issuer to issue the Bonds, as hereinafter defined.
The Issuer received a proposal from Maplewood Senior Housing, Inc. ("Maplewood"), a Minnesota
nonprofit corporation and atax-exempt 501(c)(3) organization, that the Issuer approve a program providing for
the design, construction, and equipping of a 50-unit independent senior housing facility (the "Project") located
on a 2.53 acre project site at 1015 Century Avenue SW, on the southern edge of Hutchinson. The Project is to
be owned by the Pines of Hutchinson, LLC, a Minnesota limited liability company (the "Owner") of which
Maplewood is the sole member, and operated by Ecumen Services, Inc., awholly-owned management company
• of Ecumen, a Minnesota nonprofit corporation. The management contract shall conform to the management
contract rules of the Internal Revenue Service as a "conforming" management contract. The design,
construction, and equipping of the Project is to be funded through the issuance of one or more series of up to
$5,350,000 in aggregate principal amount of revenue notes, bonds or obligations (the "Bonds"), to be issued by
the Issuer, pursuant to the terms of a Loan Agreement between the Issuer and Owner.
The Project will be operated as a multifamily residential senior housing rental project. The units in the
Project are designed for rental primarily to elderly or handicapped persons. The site is located adjacent to a 42
unit assisted living facility (The Oaks of Hutchinson) owned by Second Century Housing and managed by
Ecumen Services, Inc. The Project will consist of a contiguous two-story building. It is slab on grade and
contains approximately 51,550 gross square feet of interior area. The building is a wood frame structure with
vinyl siding and an asphalt single roof. The facility contains 50 units in the following configuration:
Unit Description Number of Units Square Feet/LJnit
One Bedroom 10 510
One Bedroom-Handicapped 2 510
Accessible
One Bedroom-No Patio/Balcony 8 640
•
~3
• One Bedroom-Balcony 8 640
One Bedroom-Patio 8 640
One Bedroom-Den 4 980
Two Bedroom-No Patio/Balcony 4 851
Two Bedroom-Patio 2 851
Two Bedroom-Balcony 2 851
Two Bedroom 2 900
All units have fully equipped kitchens, telephone and computer hook ups, and an urgency
response system connecting to on site health care professionals. The facility also includes one 8-space
garage, a congregate dining room, a commercial kitchen facility, 2 laundry facilities, 4 common areas
including a sun room, a media room and library, a chapel (not financed by the Bonds), a coffee shop, a
• barber/beauty shop, 2 executive offices, and an entry foyer with grand staircase serving the second
level (along with a central elevator system).
Monthly rents range between $1,350-$1,750 depending on the floor plan of the unit. Included
in the rent is 24 hour staffing, weekly housekeeping and laundry/linen services, and a daily meal.
Additional a la carte meal services are available. In addition, health related services including visits
with an on site Registered Nurse, are available for an extra fee. The Project will be designed,
constructed and equipped in accordance with the requirements of Subdivisions 1 and 4 of Section
46X.05 of the Act.
Section A. Definitions. The following terms used in this Program shall have the following meanings,
respectively:
"Act" shall mean Minnesota Statutes, Chapter 462C, as currently in effect and as the same may be from
time to time amended.
"Bonds" shall mean the revenue bonds to be issued by the Issuer to finance the Program.
"Code" shall mean the Internal Revenue Code of 1986, as amended.
"Housing Unit" shall mean any one of the apartment units, each located in the Project, occupied by one
person or family, and containing complete living facilities.
"Issuer" shall mean the McLeod County Housing and Redevelopment Authority.
"Land" shall mean the real property upon which the Project is situated.
"Maplewood" shall mean Maplewood Senior Housing, Inc. ("Maplewood"), a Minnesota nonprofit
• corporation and atax-exempt 501(c)(3) organization
~4
• "Owner" shall mean the Pines of Hutchinson, LLC, a Minnesota limited liability company of which
Maplewood is the sole member, and its affiliates and assigns.
"Program" shall mean this program for the financing of the Project pursuant to the Act.
"Project" shall mean the multifamily senior residential rental housing development consisting of fifty
(50) total Housing Units, of which ten (1) are standard one-bedroom units, two (2) are handicapped accessible
one-bedroom units, eight (8) are no patio/balcony one-bedroom units, eight (8) are balcony one-bedroom units,
eight (8) are patio one-bedroom units, four (4) are den one-bedroom units, four (4) are no patio/balcony two-
bedroom units, two (2) are patio two-bedroom units, two (2) are balcony two-bedroom units, and two (2) are
standard two-bedroom units, to be designed, constructed and equipped by the Owner, together with functionally
related facilities.
Section B. Program For Financing the Project. It is proposed that the Issuer establish this Program to
provide financing for the design, construction and equipping of the Project at a cost and upon such other terms
and conditions as are set forth herein and as may be agreed upon in writing between The Issuer and the Owner.
The Issuer expects to issue the Bonds as soon as the terms of the Bonds have been agreed upon by The Issuer,
the Owner, and the initial purchaser(s) of the Bonds. The proceeds of the Bonds will be loaned by The Issuer to
the Owner to finance the design, construction, and equipping of the Project, and such proceeds are also to be
applied to any of the following purposes: (i) fund debt service reserve funds or other reserves for the Bonds;
(ii) fund interest on the Bonds during construction of the Project; and (iii) pay a portion of the costs of issuance
with respect to the Bonds.
It is anticipated that the Bonds will be sold simultaneously in two separate series as follows: (1) Series
2005A - $5,300,000 Tax-Exempt; and (2) Series 2005B - $ 200,000 Taxable. The Bonds will be sold on a
negotiated sale basis to the retail and institutional marketplace. The Series A Bonds shall have a 30 year stated
final maturity and shall amortize over a 27 year period. The Series B Bonds shall have a 3 year final maturity,
• amortize over a 2 year period, and shall have a fixed rate of interest for the term. While the final interest rate on
the Bonds is subject to market conditions at the time of Bonds pricing, it is estimated that the interest rate on the
Bonds in today's market would be as follows:
Average,. Coupon
Series A 5.89% -Fixed for 30 years
Series B 6.00% -Fixed for 3 years
The Issuer will not hire additional staff for the administration of the Program. No administrative costs
will be paid from The Issuer's budget with respect to this Program. The Bonds will be special, limited revenue
obligations of The Issuer and the Bonds and interest thereon will be payable solely from the revenues and assets
pledged to the payment thereof. No Holder of any Bonds will ever have the right to compel any exercise of the
taxing power of The Issuer to pay the Bonds or the interest thereon, nor to enforce payment against any property
of The Issuer (except revenues of the Borrower) to be paid to The Issuer and pledged to the payment of the
Bonds.
Section C. Standards and Reuirements Relating to the Financing of the Project Pursuant to the
Pro~~ram. The following standards and requirements shall apply with respect to the operation of the Project by
the Owner pursuant to this Program:
(1) Substantially all of .the proceeds of the sale of the Bonds will be applied to (i) the
design, construction, and equipping of the Project, (ii) the payment of the costs of issuing the Bonds,
(iii) the payment of interest on the Bonds during construction of the Project, and (iv) the funding of
appropriate reserves. The proceeds will be made available to the Owner pursuant to the terms of a Loan
• Agreement or other revenue agreement, which will include certain covenants to be made by the Owner
to The Issuer regarding the use of proceeds and the character and use of the Project.
(2) The Owner, and any subsequent owner of the Project, will not arbitrarily reject an
• application from a proposed tenant because of race, color, creed, religion, national origin, sex,
affectional preference, marital status, or status with regard to public assistance or disability.
(3) The Project is designed primarily for rental to elderly persons. Thus, Section 46X.05,
Subdivision 4 of the Act provides that the limitations set forth in Section 46X.05, Subdivision 2 of the
Act are not applicable.
Subsection D. Evidence of Compliance. The Issuer may require from the Owner at or before the
issuance of the Bonds, evidence satisfactory to The Issuer of the ability and intention of the Owner to complete
the design, construction, and equipping of the Project, and evidence satisfactory to The Issuer of compliance
with the standards and requirements for the completion of the financing established by The Issuer, as set forth
herein; and in connection therewith, The Issuer or its representatives may inspect the relevant books and records
of the Owner in order to confirm such ability, intention, and compliance. In addition, The Issuer may
periodically require certifications from either the Owner or such other person deemed necessary concerning
compliance with various aspects of this Program.
Section E. Issuance of Bonds. To finance the Program authorized by this Section The Issuer may by
resolution approve the issuance and sale of the Bonds by The Issuer. The Bonds shall be issued pursuant to
Section 46X.07, subdivision 1, of the Act, and shall be payable primarily from the revenues to be derived by
the Owner from the Project financed through this Program. Total costs of the Project are expected to not exceed
$5,500,000.
The costs of the Project may change between the date of preparation of this Program and the date of
issuance of the Bonds. The Bonds are expected to be issued within one year following the adoption of this
Program.
• Subsection F. Severability. The provisions of this Program are severable and if any of its provisions,
sentences, clauses or paragraphs shall be held unconstitutional, contrary to statute, exceeding the authority of
The Issuer or otherwise illegal or inoperative by any court of competent jurisdiction, the decision of such court
shall not affect or impair any of the remaining provisions.
Subsection G. Amendment. The Issuer shall not amend this Program, while the Bonds authorized
hereby are outstanding, to the detriment of the holders of such Bonds.
Subsection H. State Ceiling. None of the state ceiling for private activity bonds, pursuant to Section
146 of the Internal Revenue Code of 1986, as amended, and Chapter 474A of Minnesota Statutes, will be
applied for with respect to the Bonds.
Adopted: May _, 2005.
•
~~
RESOLUTION 2005-06
RESOLUTION CALLING FOR A PUBLIC HEARING
ON A PROPOSAL FOR FINANCING ELDERLY HOUSING FACILITIES
AND AUTHORIZING PUBLICATION OF A NOTICE OF THE HEARING
(a) WHEREAS, Minnesota Statutes, Section 462C, as amended (the "Act"),
authorizes municipalities to finance the acquisition and construction of multifamily
housing developments under the circumstances and within the limitations set forth in the
Act. Section 46X.07 of the Act provides that such programs for multifamily housing
developments may be financed through the issuance of revenue obligations payable
exclusively from the revenues of the program or developments;. and
(b) WHEREAS, the City Council of the City of Falcon Heights, Minnesota
(the "City"), has received from Pines of Hutchinson, LLC, a Minnesota limited liability
company (the "Borrower"), a proposal that the City assist in financing a project
hereinafter described, through the issuance of revenue bonds (the "Bonds") by the City
pursuant to a Joint Powers Agreement between the City and the City of Hutchinson,
Minnesota ("Hutchinson"); and
(c) The Borrower or a related entity proposes to acquire a 50-unit independent
senior housing facility located at 1015 Century Avenue SW in Hutchinson; and
• (d) Pursuant to Minnesota Statutes, Section 471.59, as amended, the City and
Hutchinson will enter into a joint powers agreement authorizing the City to issue revenue
bonds to finance acquisition of the facilities; and
(e) WHEREAS, before proceeding with consideration of the request of the
Borrower, it is necessary for the City to hold a public hearing on the proposal.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon
Heights, Minnesota, as follows:
1. A public hearing on the proposal of the Borrower will be held at the time and
place set forth in the Notice of Public Hearing hereto attached.
2. The general nature of the proposal and an estimate of the principal amount of
Bonds to be issued to finance the proposal are described in the attached form of Notice of Public
Hearing.
3. Drafts of documents including the housing program related to the Bonds are on
file in the office of the City Administrator.
4. The actions of City staff in publishing notice of the hearing for one publication in
the official newspaper of the City, not less than 15 days prior to the date fixed for the hearing,
substantially in the form of the attached Notice of Public Hearing, are hereby ratified.
1772246v1
~~
• Adopted by the City Council of the City of Falcon Heights, Minnesota, this 25th day of
May, 2005.
ATTEST:
Heather M. Worthington, City Administrator
•
Susan L. Gehrz, Mayor
1772246v1 2
~g
STATE OF MINNESOTA
• COUNTY OF RAMSEY
CITY OF FALCON HEIGHTS
I, the undersigned, being the duly qualified and acting City Administrator of the City of
Falcon Heights, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council of said City
duly called and held on the date therein indicated, insofar as such minutes relate to calling for a
public hearing on the Pines of Hutchinson, LLC Project.
WITNESS my hand and the seal of said City this _ day of May, 2005.
(SEAL)
Heather M. Worthington, City Administrator
1772246v1 3
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POLICY H3
5/25/05
ITEM: Update on recodification costs related to electronic search and retrieval
SUBMITTED BY: Deb Jones, Planning and Zoning Coordinator
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: At their regular May 11 Council meeting, the Council reviewed and approved a contract
with Municipal Code to recodify the City's Code. Council member Lamb asked staff to look at
options and costs regarding electronic search and retrieval, and location of the code on the Internet,
keeping in mind cost, efficiency, timeliness, and accuracy, and report back to the Council on May 25th.
The contract with Municipal Code has two components: 1) recodification of the "paper" code, and
quarterly updates of the code, prepared by Municipal; and 2) electronic updates of the code, and web-
hosting on their website, with a link to the code from our city website, or an internal hosting of the
code.
• Staff has prepared the following analysis (following page) of the options regarding the electronic copy
of the code. The overall goal in recodifying is to establish an accurate, consistent code, both in paper
form, and electronically (web-based). In addition, the web-based code is consistent with the Council's
goal of improving citizen to city online transactions.
Staff strongly recommends that the City Council approve web hosting by Municipal Code for the
following reasons:
1. Accuracy with updated or revised code sections will be better if one entity does all of the
revisions-online and in the paper copy. Municipal Code is highly qualified to do this work.
2. Municipal's cost is extremely competitive with the projected staff costs of doing the work in-
house-it is $5171ess than having staff do the work.
3. With a small staff, it is advisable to look for cost-effective solutions that also maximize the
efficiency of city operations. The Municipal provision fulfills that goal.
ATTACHMENT:
• Analysis on page
ACTION REQUESTED:
• Authorize staff to enter into an agreement with Municipal Code that includes online hosting of
the code, and quarterly updates of the code electronically
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