HomeMy WebLinkAboutCCAgenda_05Jul27•
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CITY OF FALCON HEIG S
Regular Meeting of the City ouncil
City Hall
2077 West Larpenteur Av ue
AGENDA
.July 27, 2005
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON
ATTORNEY ENGINE
C. COh~IlVIUIVITY FORUM:
D. PRESENTATIONS:
E. APPROVAL OF MINUTES:
F. .PUBLIC HEARINGS: None Scheduled
G. CONSENT AGENDA:
1 G
TAB 1
eneral Disbursements through July 20, 2005: $105,479.40 AMENDED
Payroll (7/15/05 -.7/31/05) $ 19,034.28 TAB 2
2. Accept Re-Leaf Grant from the Minnesota Dep t of Natural Resources TAB 3
3. Tree Contractor Licenses TAB 4
4. Appointment of Patrick Gaffney to the Neighborho Commission ADDENDUM
H. POLICY AGENDA:
' 1. Appointment of Deputy Clerk ADDENDUM
I. REPORTS FROM COUNCII, MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
K. ADJOURNMENT
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
July 27, 2005
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. PRESENTATIONS:
E. APPROVAL OF MINUTES: TAB 1
F. PUBLIC HEARINGS: None Scheduled
•
G. CONSENT AGENDA:
1. General Disbursements through July 20, 2005: $107,479.40
Payroll (7/15/05 - 7/31/05) $ 19,034.28 TAB 2
2. Accept Re-Leaf Grant from the Minnesota Department of Natural Resources TAB 3
3. Tree Contractor Licenses TAB 4
H. POLICY AGENDA: None
I. REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
K. ADJOURNMENT
•
• CITY OF FALCON HEIGHTS
MINUTES
July 13, 2005
Mayor Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Administrator Heather Worthington
and Roger Knutson, City Attorney
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATIONS:
CERT Presentation:
Mayor Gehrz introduced the fourth CERT Class to the audience, and presented new team
members with their patches and pins. She thanked them for their service to Falcon Heights, and
expressed her pride in their accomplishment. The following members were honored:
• Pat O'Leary
Barbara O'Leary
Mel Baughman
Jim Hanes
Chris Radic
Mike Bagstad
Galen Erickson
Steven Genz
Robert Thompson
Dawn Bartylla
Ben Prather
Further, Mayor Gehrz thanked the trainers, Kris Grangaard, Dan Johnson-Powers and Gretel
Keene for their hard work and time commitment. She also thanked the Falcon
Heights/Lauderdale Lions Club for their generous donation of $1,000 to help equip the fourth
CERT team. The CERT teams will be at the Ice Cream Social on July 28 in Falcon Heights, and
at the Lauderdale Ice Cream Social on July 16.
Mosquito Control District:
Mike McLean of the Metropolitan Mosquito Control District (MMCD) made a presentation to
the Council. He reported that mosquito populations are down considerably due to the dry, hot
weather. Spring was wet and cool, which was not conducive to mosquito breeding, so
• mosquitoes took extra time to develop, which gave the MMCD time to treat areas and reduce
populations. He said that Falcon Heights residents had called the MMCD eight times since
• spring.
He informed the Council that he uses Falcon Heights as a success story, citing the infiltration
pond at Curtiss Field as an example of a pond that works very well to limit mosquito breeding.
He also spoke about the treatment of catch basins, especially sumps, and pointed out that grass
clippings and other organic waste in the storm sewers helps encourage mosquito breeding.
Typically, the mosquitoes that breed in catch basins are not the species that bothers humans, but
it is a species that spreads West Nile Virus. He said that this time of year, as annoyance
concerns drop, disease concerns rise.
Mr. McLean also said that they were not doing adult mosquito control in Falcon Heights, but that
they were spraying parts of the Fairgrounds and around Midway Stadium in Saint Paul. He also
mentioned that Nancy Reed, the MMCD's GIS specialist, wanted to thank Falcon Height's
Planning and Zoning Coordinator, Deb Jones, for the work she did on the Metro GIS Address
Working Group.
Councilmember Talbot mentioned that the MMCD's free tire pickup is a great service, as it
prevents standing water where mosquitoes can develop. He asked Mr. McLean to give the phone
number for free pickup oftires-651/645-9149. Mayor Gehrz thanked Mr. McLean for his
presentation.
• APPROVAL OF MINUTES: The minutes were approved as submitted.
PUBLIC HEARINGS: None
CONSENT AGENDA:
Lamb moved approval of the Consent Agenda, as outlined below. The motion was unanimously
approved.
1. General Disbursements through June 16, 2005: $ 107,461.63
Payroll (6/15/05 - 6/30/05) $ 17,592.47
+ 480.36
POLICY AGENDA:
Variance requests for 1871 Larpenteur Avenue:
Staff presented the report from the Planning Commission, and explained the analysis behind the
variance requests. The Mayor asked Councilmembers if they had questions about the request.
Councilmember Lindstrom said that he was at the community meeting, and the Planning
Commission meeting, and that a good representation of residents from the Lindig area were
present at both meetings. He said that this was a very challenging property, and that the
• prospective owners have been good to work with, and have made concessions. Councilmember
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Lamb said he agreed with Councilmember Lindstrom, and that for this property, to do nothing is
not an option. He further stated that anything done with this property will require the Council's
involvement. Councilmember Lamb requested clarification that variances could be granted
without the condition of six off-street, off-site parking spaces, as recommended by the Planning
Commission. Worthington stated that the Council could approve the variances as recommended
by the Planning Commission, or make their own conditions on the variances. Mayor Gehrz
stated that she believes that off-site, off-street spaces would protect residents on Lindig. She also
said that additional traffic concerns could be reduced by staff working on signage at the end of
the property line to better direct motorists. She said that she had a concern with the hours of
operation, and was suggesting a condition be placed on the use.
• Councilmember Lamb made a motion to approve the seven variances without conditions;
this motion was seconded by Councilmember Lindstrom.
Mayor Gehrz then opened the discussion to audience members, with the motion on the floor.
She suggested, with City Attorney Knutson's counsel, to take each of the conditions one at a
time for discussion and consideration.
• Councilmember Lindstrom made a motion to approve condition #1, seconded by
Councilmember Lamb.
Charles Johnson, 1718 Lindig Avenue, said that he appreciated conditions being placed on the
variances. He said that once it's done, it's done into the future, and he believed that this was too
big a business on too small a lot. He told the Council that a year ago, residents on Lindig
organized to include permit parking on the street. He wants the Council to waive the petition fee
if people come back to amend the permit parking in the future due to this development.
Tom Quam, 1867 Larpenteur, presented a letter to the City Council, and explained that he is not
in favor of the business going in next door to his rental property.
Raymond Wirth, 1795 N. Pascal, said he drove up Lindig and had to use the turnaround. He
asked why the city was allowing this use if they can't fit it into the area.
The Council voted unanimously to approve condition #1: The subject property shall be
developed and maintained in accordance with the site plan on file with the City Clerk dated
7/13/05 prepared by Michael Medina, AIA.
• Councilmember Lindstrom made a motion to approve condition #2, seconded by Mayor
Gehrz.
Mayor Gehrz said that she believed that restricting the hours of operation was reasonable
because of the business' proximity to residential housing. Councilmember Lamb spoke against
the condition, stating his belief that it was an unfair restriction, given that the city did not restrict
business hours in any other location, even at the businesses located on the SE corner of Snelling
and Larpenteur, despite their close proximity to housing. He suggested that if the city wished to
restrict business hours, it should do so city-wide, instead of singling out a property.
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• The Council voted 3 to 1 to approve condition #2 (Gehrz, Lindstrom and Talbot-yes; Lamb-
no): The business on the subject property may not be open to customers between the hours of
9:00 p.m. and 8:00 a.m. Sunday through Thursday and 10:00 p.m. and 8:00 a.m. Friday and
Saturday.
• Councilmember Lindstrom made a motion to approve condition #3, seconded by Mayor
Gehrz.
Councilmember Lindstrom explained the Planning Commission's intent with regard to this
condition. The subject business is requesting a variance of six spaces from the required 24
spaces to 18 spaces. The Planning Commission recommended a condition be placed on the
variance, requiring the property owner to obtain six off-site, off-street parking spaces to augment
their parking, and to accommodate employee parking. Roger Knutson, City Attorney, suggested
that the Council determine a reasonable distance from the property to require the spaces be
located, and not leave that open ended, as it would create an un-enforceable condition.
The Council voted unanimously to approve condition #3: The owner of the subject property
must maintain for customer and employee use at least six off-site and off-street parkin spaces
within one-half mile of the subject property. Proof of parking must be kept on file with the CitX
C:lerk_
• Councilmember Talbot made a motion to place a fourth condition on the property that
• prohibited the delivery and idling of delivery vehicles between the hours of 9:00 p.m. and
7:00 a.m., seconded by Councilmember Lindstrom.
Councilmember Lamb stated that he believed that if the city was to place delivery restrictions on
businesses, it should be looked at city-wide.
The Council voted unanimously not to approve condition #4.
Charles Johnson, 1718 Lindig, expressed a desire to see the Council pursue the research of the
delivery issue with regard to businesses located adjacent to residential areas.
Mayor Gehrz then called the question on the original motion to approve the seven variances.
The Council voted unanimously to approve the seven variances.
• Councilmember Lindstrom made a motion to adopt the findings of fact on pages 15-17 of
the staff report as follows, seconded by Councilmember Lamb.
a. That the granting of the variance(s) will not be detrimental to the public welfare.
1. Side setbacks and lot width: Staff finds that these variances will not be detrimental to the
public welfare as they recognize existing conditions on the property and no prior detriment
has been shown to exist.
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2. Parking, rear setback and landscaping: Staff finds that these variances will minimize any
future detriment to the public welfare. The proposed plan seeks to establish an optimum
balance between the community's interest in keeping as much parking on site as possible and
the need to maintain appropriate green space. Additional landscaping provided in the public
right of way will provide additional buffers around the business on the west and south.
b. That the granting of the variance(s) will not substantially diminish or impair property
values or improvements in the area.
1. Side setbacks and lot width: Staff finds that these variances will not substantially diminish or
impair property values as they recognize existing conditions on the property and no prior
impact on values has been shown to exist
2. Parking, rear setback and landscaping: Staff cannot predict whether these variances will
substantially diminish or impair property values. It is a fact that allowing the site to
deteriorate would have a negative effect on property values. Placing a different business in
the existing structure would not necessarily have a better impact; the last few such businesses
have failed. Any owner proposing to establish a vital, successful business on this site would
need to make significant investments in upgrading the property and would need variances to
do so.
c. That the granting of the variance(s) is necessary for the preservation and enjoyment of
substantial property rights.
Staff finds that the granting of these variances is necessary for the preservation and enjoyment of
substantial property rights. In fact, under its present zoning, any use of this property at all would
require some combination of variances.
d. That the variances(s) will not impair an adequate supply of light and air to adjacent
property.
1. Side setbacks and lot width: Staff finds that these variances will not impair an adequate
supply of light and air to the adjacent properties, as these conditions already exist and have
not been shown to impair the supply of light and air to adjacent properties.
2. Parking, rear setback and landscaping.• Staff finds that the variance will not impair an
adequate supply of light and air to the adjacent properties.
e. That the variance(s) will not impair the orderly use of the public streets;
1. Side setbacks and lot width: Staff finds that these variances will not impair the orderly use of
the public streets, as these conditions already exist and have not been shown to cause such
impairment.
2. Parking, rear setback and landscaping: Staff finds that the variances will not impair the
orderly use of the public streets. The prospective owners have made a good faith effort to
keep as much parking as possible on the site and to confine the traffic impact to the part of
Lindig that is immediately adjacent to the restaurant.
f. That the variance(s) will not increase the danger of fire or endanger the public safety;
1. Side setbacks and lot width: Staff finds th
at these variances will not increase the danger of
fire or endanger the public safety, as these conditions already exist and have not been shown
to endanger public safety.
2. Parking, rear setback and landscaping: Staff finds that the variances will not increase the
danger of fire or endanger the public safety.
g. Whether the shape, topographical condition or other similar characteristic of the tract
is such as to distinguish it substantially from all of the other properties in the zoning
district of which it is a part, or whether a particular hardship, as distinguished from
mere inconvenience to the owner, would result if the strict letter of the Chapter were
carried out.
This property, a legal lot of record, is distinguished from other B-1 properties in that the sum of
the required side setbacks is greater than the total width of the property. This creates a particular
hardship for any owner if the strict letter of the Chapter is carried out because it renders the
property literally unusable for any permitted or conditional use defined for a B-1 parcel.
h. Whether the variance is sought principally to increase financial gain to the owner of the
property, and to determine whether a substantial hardship to the owner would result
from a denial of the variance.
• Staff finds these variances are not sought principally to increase financial gain to the owner of
the property other than the ordinary gain from the running of a viable legal business. Staff finds
that substantial hardship would be imposed by denial of the variances on lot coverage and
parking. If the lot coverage requirement were enforced, a much greater variance on parking
would be needed and the overflow parking and traffic would spill into the neighborhood. The lot
is too small to accommodate all the required parking for this use, even if all landscaping were to
be eliminated. Either alternative would impose substantial hardship on the owner. Substantial
hardship would also be imposed by requiring an owner to set up business in the existing building
as this building is too small to accommodate this legal use, and parts of it do not meet the
requirements of the State building code.
i. Whether the conditions which give rise to the application for the variance arose after the
adoption of this Chapter of the Code of the City of Falcon Heights or any amendment
thereto which placed the tract in a zoning district different from what it was under the
Chapter. In the consideration of this item, the City shall make diligent inquiry as to all
changes in the property and shall refuse to grant the variance if the problem is one that can
be solved through a proper application of a conditional use permit or an amendment of the
Zoning code. Financial hardship shall not be a basis for the granting of a variance when
the owner purchased the property in reliance on a promise that a variance would be
granted, and the City shall dismiss the appeal if it shall appear that the property was
purchased on such reliance.
• Not applicable.
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. The Council voted unanimously to adopt the findings of fact.
Proposed Ordinance amending portions of Chapter 9 of the City Code regarding non-
conformities
The Council discussed the state law changes that required the city code be updated. Knutson
explained that the new law made replacement ofnon-conforming features an administrative
matter, rather than requiring review and permitting by the Planning Commission and City
Council. Worthington explained that the Planning Commission had held a public hearing on the
matter at their May meeting, and had made a decision to recommend supporting the changes at
their June meeting, voting unanimously to recommend that the City Council approve the
amendments.
• Councilmember Lamb made a motion to accept the Planning Commission's
recommendation to adopt the amendments to Chapter 9 of the City Code, seconded by
Lindstrom.
The Council voted unanimousl t~~t the amendments to Chapter 9 of the Cites
REPORTS FROM COUNCIL MEMBERS: None
INFORMATION AND ANNOUNCEMENTS:
Mayor Gehrz reminded the viewing audience that the City Ice Cream Social will be held on
Thursday, July 28, 2005 at Community Park from 6:00 to 8:00 p.m.
Respectfully submitted,
Heather Worthington
City Administrator/Clerk
•
7
1
CONSENT G1
• 07/27/05
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary
1. General Disbursements through July 20, 2005: $107,479.40
2. Payroll (7/15/05 - 7/31/05) $19,034.28
ATTACHMENTS:
• General Disbursements on pages
• Payroll on page
• ACTION REQUESTED:
• Approval
•
~l
DATE 07/20/05 TIME 03:56 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 07-20-OS
,CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
---- ------------------------ -------- ---
GREATER METROPOLITAN HOUSING RESOURCE CENTER LEGISLAT 5,000.00
LILLIE SUBURBAN NEWSPAPER LEGAL:SUMM FINANCIAL RPT LEGISLAT 200.88
*** TOTAL FOR DEPT 11 5,200.88
AMERICAN OFFICE PRODUCTS TONER/LEGAL PAD/CLIPS ADMINIST 385. 70
60882 US BANCORP POSTAGE - MAILING CODE ADMINIST 17. 44
60882 US BANCORP PIONEER PRESS JOB ADV. ADMINIST 676. 60
60881 JEANE THORNE INC TEMP WORKER - JANA ADMINIST 176. 80
RAMSEY COUNTY JULY/O5 INSURANCE ADMINIST 4,625. 35
COORDINATED BUS. SYSTEMS, COPIER MAINT 3RD QTR ADMINIST 781. 05
*** TOTAL FOR DEPT 12 6,662 .94
CAMPBELL KNUTSON LEGAL JUNE/O5 LEGAL 1,442. 05
*** TOTAL FOR DEPT 14 1,442 .05
HOAG, GREG REIMB: I.C SOC. SUPPLIES COMMUNIC 165. 85
60878 CASH ICE CREAM SOCIAL PRIZES CONIMUNIC 68. 81
60871 CLOVER SUPER FOODS ICE CREAM SOC. ICE CREAM COMMUNIC 385. 49
60875 CUB FOODS SODA - ICE CREAM SOCIAL COMMUNIC 162. 69
60876 WILL HALE MUSIC FOR I.C. SOCIAL COMMUNIC 250. 00
60874 HEJNY RENTALS, INC. DUNK TANK RENTAL COMMUNIC 167. 46
60873 MGM LIQUOR ROOTBEER FOR I.C. SOCIAL COMMUNIC 192. 58
NORTH SUBURBAN ACCESS CO. REIMB:MAUREEN CABLE WORK COMMUNIC 100. 98
FASTSIGNS ICE CREAM SOCIAL SIGN COMMUNIC 26 .63
FEDEX KINKO'S PC PACKET COPYING COMMUNIC 31 .35
. BADGE-A-MINIT ICECREAM SOC BUTTON SUPP COMMUNIC 26 .96
*** TOTAL FOR DEPT 16 1,578 .80
DEBORAH JONES MILEAGE REIMBURSEMENT PLANNING 46 .56
DEBORAH JONES REIMB: POSTAGE PLANNING 4 .90
CORNEJO CONSULTING PERMIT REVIEW:1871 LARP PLANNING 720 .00
*** TOTAL FOR DEPT 17 771 .46
XCEL ENERGY ELEC EMERGENC 6 .43
*** TOTAL FOR DEPT 21 6 .43
CITY OF ST ANTHONY AUGUST OS POLICE SVGS POLICE 39,743 .42
*** TOTAL FOR DEPT 22 39,743 .42
HUGHES & COSTELLO JULY/OS PROSECUTIONS PROSECUT 2,563 .50
*** TOTAL FOR DEPT 23 2,563 .50
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 59 .55
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 59 .55
HOAG, GREG REIMB: PAPER SUPPLIES FIRE FIG 41 .38
CITY OF ST PAUL USE OF BURN SITE FIRE FIG 450 .00
FIRE APPARATUS SUBSCRIPTION RENEWAL FIRE FIG 42 .00
DEEP ROCK WATER COMPANY H2O AND COOLER RENTAL FIRE FIG 53 .25
KURHAJETZ, CLEM REIMB: WATER & ICE FIRE FIG 21 .47
OXYGEN SERVICE COMPANY TANK RENTALS FIRE FIG 145 .23
SUBURBAN ACE HARDWARE PROP EX,TOILET FLUSHER FIRE FIG 27 .65
NEXTEL COMMUNICATIONS,INC RENTAL & PHONE CHARGE FIRE FIG 238 .66
*** TOTAL FOR DEPT 24 1,138 .74
•
ALLEGRA PRINT & IMAGING BUSINESS CARDS-GREG CITY HAL 104 .14
~O
DATE 07/20/05 TIME 03:56 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2
APPROVAL OF BILLS
PERIOD ENDING: 07-20-05
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
---------- ------------------------ ---
ALLIED WASTE SERVICES SOLID WASTE CHARGES CITY HAL 298 .90
60862 US BANCORP LANDSCAPING-CITY HALL CITY HAL 197 .94
60876 HOAG, GREG REIMB: PAPER SUPPLIES CITY HAL 42 .10
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 80 .23
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 80 .23
DEEP ROCK WATER COMPANY H2O AND COOLER RENTAL CITY HAL 53 .25
NRG PROCESSING SOLUTONS SANITARY SEWER CITY HAL 17 .50
SUBURBAN ACE HARDWARE KITCHEN BAG, RUG EQUIP CITY HAL 48 .95
TERMINIX PEST CONTROL- CITY HALL CITY HAL 47 .93
*** TOTAL FOR DEPT 31 971 .17
CITY OF ST PAUL FUEL - JUNE 2005 STREETS 169 .53
ONE CALL CONCEPTS, INC JUNE LOCATES STREETS 128 .60
XCEL ENERGY ELEC STREETS 92 .13
XCEL ENERGY ELEC STREETS 1,865 .30
XCEL ENERGY ELEC STREETS 7 .43
XCEL ENERGY ELEC STREETS 36 .04
SUBURBAN ACE HARDWARE BLACKTOP STREET PATCHING STREETS 22 .33
*** TOTAL FOR DEPT 32 2,321 .36
NRG PROCESSING SOLUTONS REG TREE REMOVAL TREE PRO 22 .50
NRG PROCESSING SOLUTONS STORM DAMAGE/TREES TREE PRO 40 .50
VERNIX FORESTRY CONSULT. FORESTRY CONSULTS/3-7/10 TREE PRO 1,329. 74
*** TOTAL FOR DEPT 34 1,392 .74
• HOAG, GREG REIMB: PAPER SUPPLIES PARK & R 41. 38
CITY OF ST PAUL FUEL - JUNE 2005 PARK & R 254. 29
MN SPORTS TURFF MGRS ASSC METRO AREA TURF TOUR PARK & R 50. 00
XCEL ENERGY ELEC PARK & R 118. 06
XCEL ENERGY ELEC PARK & R 23. 78
XCEL ENERGY ELEC PARK & R 46. 02
ON SITE SANITATION COMM PK TOILET PARK & R 73. 90
SCHARBER & SONS JD REPAIR MOWER PARTS PARK & R 24. 76
SCHARBER & SONS MOWER BELT REPAIR PARK & R 78. 28
SCHARBER & SONS MOWER BLADE REPAIR PARK & R 192. 50
SUBURBAN ACE HARDWARE HITCH, HOSE,GRASS CUTTER PARK & R 86. 11
UNITED RENTALS FIELD MARKING PAINT PARK & R 63. 77
UNITED RENTALS FIELD MARKING PAINT PARK & R 42. 51
UNITED RENTALS FIELD MARKING PAINT PARK & R 63. 77
TRETSVEN, DAVE MILEAGE TO&FROM GRAINGER PARK & R 14. 99
*** TOTAL FOR DEPT 41 1,174. 12
60872 PAULSON, LAURA REC SPORTS REFUND PARK PRO 30. 00
60880 DIGBY, CYNTHIA REFUND-REC SPORTS CANCEL PARK PRO 64. 00
GRAINGER, W. W., INC. FIRST AID SUPPLIES PARK PRO 103. 83
*** TOTAL FOR DEPT 50 197. 83
ABM EQUIPMENT & SUPPLY CO RECYCLING BINS SOLID WA 1,533. 60
ALLIED WASTE SERVICES SOLID WASTE MGMT TAX SOLID WA 50. 65
ALLIED WASTE SERVICES RAMSEY COUNTY CEC CHARGE SOLID WA 157. 91
*** TOTAL FOR DEPT 56 1,742. 16
• AMERICAN OFFICE PRODUCTS CHAIR FOR LISA (NET) GENERAL 20.98
DATE 07/20/05 TIME 03:56 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
APPROVAL OF BILLS
PERIOD ENDING: 07-20-OS
'CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
----- -------- ------------------------ -------- ---
HEWLETT PACKARD COMPUTER MONITOR GENERAL 292.88
*** TOTAL FOR DEPT 63 313.86
EARL F ANDERSEN INC NEW BACKSTOP-CURT. FIELD PUBLIC W 5,498.43
*** TOTAL FOR DEPT 65 5,498.43
METROPOLITAN COUNCIL AUG/O5 S.S. SANITARY 32,680.49
QWEST AUTO DIALER SANITARY SWR SANITARY 57.42
*** TOTAL FOR DEPT 75 32,737.91
QUICKSILVER EXPRESS COURZ SE CORNER DELIVERY COMM. DE 14.28
*** TOTAL FOR DEPT 79 14.28
HOAG, GREG REIMB: BASKETBALL NETS LAWFUL G 7.32
*** TOTAL FOR DEPT 81 7.32
COLIN CALI,AHAN TUITION AND BOOKS REIMB CONTINGE 2,000.00
*** TOTAL FOR DEPT 92 2.000.00
*** TOTAL FOR BANK O1 107,479.40
i•
[7
*** GRAND TOTAL *** 107,479.40
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•
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PERIOD END DATE 07/15/05 **FILE NOT UPDATED** PAGE 1
SYSTEM DATE 07/14/05
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME CHECK CHECK
.TYPE DATE NUMBER NUMBER AMOUNT
COM 7 14 OS 34 CLEMENT KURHAJETZ 50726 109.10
COM 7 14 OS 40 KEVIN ANDERSON 50727 172.13
COM 7 14 OS 42 MICHAEL D CLARKIN 50728 90.05
COM 7 14 O5 66 ALFRED HERNANDEZ 50729 172.82
COM 7 14 OS 74 MARK J ALLEN 50730 120.87
COM 7 14 OS 85 DANIEL S JOHNSON-POWE RS 50731 20.25
COM 7 14 OS 87 MICHAEL A MCKAY 50732 49.18
COM 7 14 OS 90 ANDREW P SCHIPPEL 50733 76.54
COM 7 14 OS 91 RICHARD H HINRICHS 50734 239.34
COM 7 14 OS 95 MICHAEL J POESCHL 50735 101.58
COM 7 14 OS 97 PATRICK GAFFNEY 50736 177.54
COM 7 14 OS 98 BRADLEY J. REZNY 50737 187.25
COM 7 14 OS 101 DALE E HUFF 50738 101.94
COM 7 14 OS 102 TIMOTHY B SYLVESTER 50739 78.51
COM 7 14 OS 103 LEE C GRIFFITH 50740 34.40
COM 7 14 OS 104 VINCENT A VANN 50741 63.96
COM 7 14 OS 105 ANTON M. FEHRENBACH 50742 91.23
COM 7 14 OS 106 SCOTT A. TESCH 50743 119.25
COM 7 14 OS 107 MICHAEL KNOX 50744 104.48
COM 7 14 OS 109 JASON D. DOWSER 50745 104.48
COM 7 14 OS 1003 HEATHER WORTHINGTON 50748 1884.42
COM 7 14 OS 1007 PATRICIA PHILLIPS 50749 489.85
COM 7 14 OS 1015 GREGORY R. HOAG 50750 1690.60
COM 7 14 OS 1016 LISA A. ANDERSON 50751 984.27
COM 7 14 OS 1030 MARY A. KODLUBOY 50752 3314.61
COM 7 14 OS 1033 DAVE TRETSVEN 50753 1218.52
COM 7 14 O5 1035 JOSEPH J . AUGER SR 50754 303.59
COM 7 14 OS 1038 DEBORAH K JONES 50755 635.66
COM 7 14 OS 1136 ROLAND O OLSON 50756 1492.89
COM 7 14 OS 1137 MARK C. HANSMEIER 50757 174.54
COM 7 14 OS 1140 ROBERT M PILGRIM 50758 195.09
COM 7 14 OS 1143 COLIN B CALLAHAN 50759 822.19
COM 7 14 OS 1178 PETER M FISCHER 50760 653.01
COM 7 14 OS 1188 NICOLE S GRAHAM 50761 65.80
COM 7 14 OS 2009 ADAM C. BLEDSOE 50762 99.73
COM 7 14 OS 2011 CARSON M. MCEVOY 50763 88.88
COM 7 14 OS 2012 KIMBERLY A. KUHENS 50764 46.86
COM 7 14 OS 2013 KATIE JO KUEHNS 50765 266.28
COM 7 14 OS 2015 KEVIN M. COYNE 50766 148.69
COM 7 14 OS 2020 CLARE L. JENSEN 50767 166.46
COM 7 14 O5 2022 CARLA J. PINSKI 50768 145.91
COM 7 14 OS 2025 CHARLOTTE R. HOIUM 50769 43.63
COM 7 14 OS 2046 ANDREA L. ROTHMAN 50770 158.56
COM 7 14 OS 2051 EVAN PHENEGER 50771 132.98
COM 7 14 OS 2055 IVANA DAMJANAC 50772 145.45
COM 7 14 OS 2067 ALEXANDER A. CISNEROS 50773 276.85
COM 7 14 OS 2101 RACHEL E. PIKE 50774 16.16
COM 7 14 OS 2102 SIMON B. TOWNSEND 50775 55.41
COM 7 14 OS 2103 TIMOTHY J . DAMROW 50776 85.19
COM 7 14 OS 2104 ANN C. BROXTERMAN 5p777 97 gg
COM 7 14 OS 2106 CHRIS J. DAYKIN 50778 71.11
COM 7 14 OS 2107 KELSEY N. HOIUM 50779 29.09
COM 7 14 OS 2109 ALEXANDRA L. MEIER 50780 117.98
COM 7 14 OS 2110 JOSHUA A. BROWN 50781 51.26
PERIOD END DATE 07/15/05 **FILE NOT UPDATED** PAGE 2
SYSTEM DATE 07/14/05
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME CHECK CHECK
TYPE DATE NUMBER NUMBER AMOUNT
COM 7 14 OS 2111 ERIN E. FINNEGAN 50782 239.18
COM 7 14 OS 2112 JASON L. WELDON 50783 410.79
COMPUTER CHECKS 19034.28
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS**** 19034.28
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CONSENT G2
7/27/05
ITEM: Acceptance of ReLeaf Grant from the Minnesota DNR
SUBMITTED BY: Greg Hoag, Director of Parks and Public Works
EXPLANATION:
Summary: The city of Falcon Heights has a long tradition and strong commitment to
maintaining the city's urban forest. Due to the recent Dutch Elm epidemic our forestry priorities
have been Dutch Elm management and control. We want to continue our commitment to the
urban forest by replanting all lost public trees in years 2003 and 2004, as well as conduct an
inventory of all public trees for future planning purposes.
In June, city staff applied for the following grant through the DNR's ReLeaf Program. On July
13, the city was notified that it had received its entire request of $7,500, which will be matched
by the tree budget for the city for 2005. The breakdown in grants and matching monies from the
city budget are as follows:
_- _ - .
"~pe of Funds _
.Amount
- -
° ~, of Total
Non-state in-kind match At least 25%
Non-state cash match $7500.00 At least 25%
Tree Plantin ,Assessment & Mana ement Plan ant funds $7500.00
Forest Health Protection grant funds
Federal oak wilt ant funds 50%
State oak wilt ant funds
TOTAL PROJECT COSTS = $15000 100%
ITEM (specify type and source) In-kind Match 'Cash Match ReLeaf Total
Tr e D~....t:.. ~ .. o_ Funding
--'_ _ .».....,b, .,...~v~.~iiivii~ ax, ivia~ia~cuicu~ riail~
Budget
Personnel:
Plant Stock (trees only): This is the total cost of the $3198.73 $3198.73 $6397.46
trees in the above list.
Equipment Usage:
Contractual Services: Landscape Services as $4176.27 $4176.27 $8352.54
recommended by Tree Trust will plant the trees for
$3600.00. Our Consulting Forester will do the
inventory and data entry @ $35.00/hr. total cost to be
$4752.54. 135 hours.
ATTACHMENT:
Letter from DNR
• ACTION REQUESTED:
Acceptance of a grant of $7,500 from the Minnesota DNR's ReLeaf Grant Program.
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July 13, 2005
Minnesota Department of Natural Resources
500 Lafayette Road
St. Paul, Minnesota 55155-40
Mr.Greg Hoag
City of Falcon Heights
2077 W Iarpenteur Avenue
Falcon Heights, MN 55113
Dear Mr. Hoag:
Congratulations. Your application for a Minnesota ReLeaf Grant has been approved. for the amount of
$7,500. You will receive your grant agreement paperwork as soon as possible.
The ReLeaf Steering Committee had a daunting task trying to decide on the levels of grant awazds for the
fine proposals submitted. At the end of the day, the most deserving projects were selected, though most of
the awards were for less than what was requested. The projects that were cut back the most were primarily
tree planting efforts. This was done to reflect the new emphasis on community forest health and in taking
more of a comprehensive, management approach to tree maintenance.
If your awazd is less than you requested, ~ u will need to submit a revised budget detail Wage om vour
at~nlication form. Please nreyare to submit thts along with vour signed grant agreement. If your requested
i amount is the same as your awazd amount you can begin incurring expenses on your project.
If you need assistance, please contact the DNR or Tree Trust staff that you've been working with. This
program is generally set up on a reimbursement basis. That is, you will receive the money for your
MnReLeaf grant after you have completed the project. If you need a partial payment in advance for purchase
of trees or contractual services, you must receive the approval of your DNR staff contact for that cash
advance. Your grant agreement (contract) will describe this process in detail.
We would also like to remind you that you will receive a base map of your community or neighborhood that
you can use as part of your natural resources planning. DNR, Tree Trust and State Historical Society staff
will be available to assist in interpreting the information on the maps. Also, brochures, tree hangers, and
other education materials on tree health, tree planting and care and energy conservation are available for your
use. Some aze available at no charge and others you will need to order. Refer to Appendix A: Technical
Resource list in the Grant Guidelines booklet or on the MN ReLeaf page on the DNR web site
(www.dnr.state mn us).
We look forwazd to helping you implement a successful project. Again, congratulations and thank you for
your contributions to the long term management of your community's trees.
Sincerely,
Ken Holman, Community Forestry Coordinator
DNR Information: 651-296-6157 1-888-646-6367 TTY: 651-296-5484 I-800-657-3929
An Equal Opportunity Employer ~~ Printed on Recycled Paper Containin!, a
Minimum of IOr/~ Post-Contimner Wade
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CONSENT G3
7/27/05
ITEM: Approval of Tree Contractor Licenses
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The following contractors have applied for tree contractor licenses. City staff has
received the necessary items for licensure, and recommends approval of their licenses:
All Seasons Tree and Snowplowing, Inc.
Ostvig Tree, Inc.
ACTION REQUESTED:
Approval of tree contractor licenses for the above companies.
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CONSENT G4
ADDENDUM
7/27/05
ITEM: Appointment of Patrick Gaffney to the Neighborhood Commission
SUBMITTED BY: Mayor Gehrz
EXPLANATION:
Summary: Mr. Gaffney is being recommended for appointment as a representative of the
Falcon Heights Fire Department, effective immediately.
ACTION REQUESTED:
Approval of appointment of Patrick Gaffney to the Neighborhood Commission.
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POLICY Hl
ADDENDUM
7/27/05
ITEM: Appointment of Deputy Clerk
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Sue Gehrz, Mayor
Roland Olson, Finance Director
EXPLANATION:
Summary: During the week of July 18th and the week of July 25`h, the city conducted interviews
for the position of deputy clerk. The two finalists were interviewed on Monday and Tuesday of
this week, and the interview team, comprised of Sue Gehrz, Mayor; Roland Olson, Finance
Director; Lisa Lynn, Employment Consultant; and Heather Worthington, City Administrator,
unanimously recommend Stacey Kreuser for the position of Deputy Clerk.
Ms. Kreuser is currently employed by the League of Minnesota Cities in their Administrative
• Department. Her city work experience includes administrative positions with the cities of Eagan
and Winona, and utility experience with the City of Prior Lake. Ms. Kreuser is a recent graduate
of the Master of Arts in Public Administration program at Hamline University, and holds
certificates in Public Affairs Management and Human Resources Management, as well as an
undergraduate degree in Public Administration from Saint Mary's University.
She has accepted the city's offer of employment, contingent upon approval by the City Council,
and plans to begin work on August 15, 2005._ Ms. Kreuser will receive a starting salary of
$40,000 per year, as well as the standard benefit package offered to all city employees.
ATTACHMENT:
• Deputy Clerk Position Description
• Resume of Stacey Kreuser
ACTION REQUESTED:
Approval of appointment of Stacey Kreuser as Deputy Clerk.
City of Falcon Heights
Position Announcement
Deputy Clerk
Updated June 2005
Reports to: City Administrator
Type: Hourly, non-exempt; full time
Salary: Salary range depending on qualifications
Primary objective:
Provides a broad range of administrative duties including support to the mayor and
councilmembers, city administrator and other staff members in a wide variety of
areas. Receives and provides information to the public. Independently maintains
city records and licenses. All is done under minimal supervision.
Job responsibilities:
• • First resource to answer telephones and cover front desk, responding to concerns/
complaints or forwarding to appropriate staff person
• Processes applications for all permits and city contractor licenses.
• Receive and process registrations for recreation programs, reservations of city hall
and park facilities. Mail quarterly invoices to regular users of city hall.
• Initiates, writes articles and oversees newsletter materials before submitting for layout
and printing. Prepare newsletters for bulk mail and take to St. Paul post office
(quarterly)
• Organize and manage elections
• Invoices City of Lauderdale monthly for fire calls
• Sends monthly notices/invoices to residents regarding false security/fire alarms
• Provides answers to questions on assessments and maintains the assessment files
• Maintains, organizes and updates the city's files
• Oversees maintenance of city records
• Opens mail and receipts in money (3 days/week)
• Works with the city accountant to stamp and mail all disbursements (semi-monthly)
• Updates the city calendar monthly and phone information line as needed
• Updates new residents list and provides new residents with packet of information
• Notifies, renews and distributes parking permits for resident permit parking, and State
Fair parking.
• Issue temporary parking permits to residents as requested.
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Page 2
Deputy Clerk Position Announcement
• Copies and assembles council agendas and arranges for distribution to councilmembers
• Attends council meetings, takes and records minutes of each meeting
• Assists with the preparation of the annual budget as needed
• Handles licensing of city businesses and annual renewal of contractor licenses
• Handles renewals of liquor licenses held by city businesses
• Assist other staff members with copy and distribution of agendas if needed
• Keeps the front desk area neat and orderly
• Anticipates and seeks out accurate information from the appropriate parties that the
public needs access to and the city can help provide
• Maintains notary status
• Checks city a-mail address daily for incoming email and responds accordingly
• Orders office supplies
• Performs other duties as assigned
Minimum qualifications:
• Excellent customer service and interpersonal skills are required for this position
• Ability to operate a personal computer including; word processing, spread sheets
using Word, Excel, Access and Internet
• • Ability to write and edit
• Ability to work independently and organize, manage and prioritize a variety of tasks
• Ability to maintain an organized work environment and record keeping
• Ability to communicate effectively both orally and in writing
• Ability to maintain and enhance effective working relationships
• Willingness to initiate and follow-though on communication with the public
• 3 years as a secretary or administrative aide
• 3 years as a secretary or administrative aide in an environment dealing with a variety
of responsibilities that require prioritizing tasks and moving from one task to another
task on short notice
• Ability to organize and understand official city records
Desirable qualifications:
• Experience in city government beyond 3 years
• Familiarity with city codes
• College degree
Necessary Physical skills:
• Ability to communicate verbally in person and over the telephone
• Ability to navigate around and through the city office building
• Ability to use a personal computer and office equipment
• Ability to lift 30 pounds
L~f
Stacey Kreuser
SUMMARY
Experienced Administrative Assistant with over five years experience in the public
sector. Vasf knowledge of local and state government. systems. Quickly adapts to any
new environment, soon becoming an integral and valuable member of the team: Excels
at verbal, written and interpersonal communication skills, combined with excellent
problem solving, time management, and a superior work ethic.
EXPERIENCE
League of Minnesota Cities
Administrative Assistant 2003 -Present
• .Wrote communications summaries for board reports and presentations,
concentrating on key local government issues
Drafted letters .for distribution to member groups and media organizations..
• Wrote and distributed press releases to media outlets across the state
• Acted as media liason during the LMC annual conference in 2004, taking
photographs, writing press. releases, -and distributing information throughout the
state and back to LMC offices' from the conference site
~ Organization of grassroots/grasstops members through mailings to members`
• .Developed marketing case studies for promotion of LMC's web-building tool
• GovOffice
• Clipped daily news reports having to do-with city issues from online news outlets,
e-mailing them to key members in the organization inlcuding the LMCBoard of
Directors, department directors, and various city officials
_ ~ Took orders for mailing labels and lists from both internal and external groups,
handling the billing .and distribution of ordered lists.
• Operated Ablaze database, using queries in Access to obtain mailing lists
• Built grassroots/grasstops website using the GovOffice tool used for members to
log-in and report to LMC on meetings and conversations with.. legislators on ke_y
city issues
• Analyzed grassroots data obtained through grassroots/grasstops ste.and
forwarded to members of the communications and intergovernmental relations
staff
• Greeted visistors to the LMC offices, and directed them to the appropriate
individuals
• Scheduled conferences, meeting rooms, and a/v check-out for.internal and
external groups
• Answered switchboard and directed'hundreds of daily calls as appropriate to
claims, insurance trust, underwriting, research, etc.
• Prepared Board packets for LMC Board of Directors monthly meetings
zs
.Chanhassen Chiropractic
Q~ce Assistant 2003
• • Scheduled patient appointments for busy chiropratic office, both over_the phone
and by handling walk-ins to the office
• Greeted patients upon their arrival, making them comfortable in the patient rooms
and/or waiting room
•. Filed confidential medical records and patient charts
• Organized the daily incoming patient charts .
• Handled insurance inquiries-and forwarded appropriate information to billing
• Organized medical records preparation for insurance claim requests, billing
companies for copying charges
City of Eagan
Assistant -City Administration Offices 2003
• Scheduled and organized bus tour of Eagan's redevelopment sites for 30+ city
councilors and commission members to attend, including invitations, bus rental,
designation of sites put on the route, mapping the route, and ordering the meal
+ Compiled the 2002 City of Eagan, Annual Report, writing department summaries.
and gathering research on the year's events within Eagan `
• Obtained printing estimates and contracted with low bidder for report
-• Wrote ,letters on behalf of Administrator Tom Hedges and the city council in
response to citizen inquiries and requests, often contacting other departments and
doing outside and intergovernmental research
• Drafted resolutions for city council approval, namely a document on the Iraq
. situation and the council's support of troops overseas
City of Winona
Assistant -City Manager 's Office 2002
• Researched Sister City information on possibility-of relationship.with Kano,
Nigeria, reporting to the mayor on the findings
• Organized city deed cases and land acquisition files in Excel database
• Created marketing strategies for city bus usage, including writing and recording
radio ads for promotion
• Designed and distributed posters and flyers promoting city bus usage
• , Created and mailed. surveys to college students regarding city buses
~ Aided with elections by preparing polling site materials, including ballots and
lock boxes with the city clerk
• Acted as an election judge during the 2002 :election
• Wrote letters on behalf of the mayor and council in response to citizen inquiries
and requests
City of Prior Lake
Water Department and Streets Assistant 2002
• Mapped city residential water main curb stops throughout city limits for water
department usage in detecting the location of water mains
• .Painted crosswalks on dozens of city streets
• Painted fire hydrants throughout the city
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Scott. County. Highway Department
Flagger 2000 - 2001
~ -Acted as personnel. safety: employee by maintaining superior levels of safety in
construction area
• Public works department was honored by a Safety Award from the State of
Minnesota
• Notified traffic of upcoming road construction projects bg placing "road work
ahead" signs on the highway
EDUCATION
M.A., Public Administration, Hamline University, St. Paul, MN, 2005
B.A., Public Administration Saint Mary's University of Minnesota, Winona, MN 2002
TECHNOLOGY PROFILE
Microsoft Excel, Power Point, Word,'Works, and Access
CERTIFICATIONS
Public Affairs Management Certified _
- Human Resources Management Certified
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