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HomeMy WebLinkAboutCCAgenda_05Aug10CITY OF FALCON HEIGHTS • Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 10, 2005 LJ A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATIONS: 1. Introduction of Stacey Kreuser, Deputy Clerk 2. Kay Andrews, Northwest Youth and Family Services E. APPROVAL OF MINUTES: July 27, 2005 TAB 1 F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements through August 3, 2005: $16,746.76 Payroll (7/15/05 - 7/30/05) $12,291.34 TAB 2 2. Approval of Mechanical Contractor License for Academy Heating and AC TAB 3 3. Approval of General Contractor License for Dalco Roofing and Sheet Metal TAB 4 H. POLICY AGENDA: 1. Consideration of Election Services Contract with Little Canada TAB 5 • I. REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: K. ADJOURNMENT CITY OF FALCON HEIGHTS • Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 10, 2005 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROIVI TALBOT WORTHINGTON ATTORNEY ENGINEER C. COMMiJNITY FORUM: D. PRESENTATIONS: 1. Introduction of Stacey Kreuser, Deputy Clerk 2. Kay Andrews, Northwest Youth and Family Services • E. APPROVAL OF MINUTES: July 27, 2005 TAB 1 F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements through August 3, 2005: $16,746.76 Payroll (7/15/05 - 7/30/05) $12,291.34 TAB 2 2. Approval of Mechanical Contractor License for Academy Heating and AC TAB 3 3. Approval of General Contractor License for Dalco Roofing and Sheet Metal TAB 4 H. POLICY AGENDA: 1. Consideration of Election Services Contract with Little Canada TAB 5 I. REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: K. ADJOURNMENT CITY OF FALCON HEIGHTS MINUTES July 27, 2005 Mayor Gehrz convened the regular City Council meeting at 7:00 PM. PRESENT: Mayor Sue Gehrz, Council members Robert Lamb, Peter Lindstrom, Richard Talbot, and Laura Kuettel Also present: City Administrator Heather Worthington COMMUNITY FORUM: There was no commentary from the audience. PRESENTATIONS: None APPROVAL OF MINUTES: The July 13, 2005 minutes were approved as submitted. PUBLIC HEARINGS: None CONSENT AGENDA: Kuettel moved approval of the- Consent Agenda, as outlined below, including the addenda • item (#4). The motion was unanimously approved. 2. General Disbursements through July 20, 2005: $ 105,479.40 Payroll (7/15/05-7/31/05) $ 19,034.28 3. Accept Re-Leaf Grant from the Minnesota Department of Natural Resources 4. Tree Contractor Licenses: All Seasons Tree and Snowplowing, Inc., Ostvig Tree, Inc. 5. Appointment of Patrick Gaffiiey to the Neighborhood Commission POLICY AGENDA: Appointment of Deputy Clerk (Addendum) Administrator Worthington outlined the interview process for the Deputy Clerk position, and informed the Council of the hiring team's unanimous recommendation of Stacey Kreuser for the position. The hiring team was comprised of Mayor Gehrz, Finance Director Olson, Administrator Worthington and Lisa Lynn, Employment Consultant. Ms. Kreuser is currently employed by the League of Minnesota Cities in their Administrative Department, and has municipal work experience with the City of Winona, City of Prior Lake, City of Eagan, and Scott County. Ms. Kreuser has accepted the city's offer of $40,000 including the standard benefit package, and plans to begin work with the city of August 15, 2005. Motion by Lamb to approve the appointment of Stacey Kreuser as the Deputy Clerk. The motion was unanimously approved. • REPORTS FROM COUNCIL MEMBERS: None INFORMATION AND ANNOUNCEMENTS: • Mayor Gehrz reminded the viewing audience that National Night Out will take place on Tuesday, August 2°d. She also announced that the Council will hold their General Fund Budget workshop on Wednesday, August 3`d at 6:00 p.m. • Councilmember Kuettel announced that her neighborhood had been without power for most of the preceding weekend. • Councilmember Lindstrom said that the Ice Cream Social was a lot of fun, and very well attended. • Councilmember Talbot mentioned that it was important to make sure that your tree contractor is licensed by the city, in order to protect you from any liability. Respectfully submitted, Heather Worthington City Administrator/Clerk • • ITEM: Disbursements and Payroll SUBMITTED BY: Roland O.Olson, Finance Director CONSENT Gl 08/10/05 REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary 1. General Disbursements through August 3, 2005: 2. Payroll (7/15/05 - 7/31/05) ATTACHMENTS: • General Disbursements on pages • Payroll on page ACTION REQUESTED: • Approval $16,746.76 $12,291.34 DATE 08/03/05 TIME 03:13 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 08/03/DS CHECK# VENDOR NAME -- -- DESCRIPTION DEPT. AMOUNT WORTHINGTON,HEATHER RAINBOWFOODS-COUNCILMTG. LEGISLAT 13.12 *** TOTAL FOR DEPT 11 13. 12 60931 JEANE THORNE INC TEMPORARY WORKER - DANA ADMINIST 530.40 MN CITY/COUNTY MANAGEMENT MCMA MEMBERSHIP 2005 ADMINIST 80.00 60934 PERA PERA 7/15 - 7/29 ADMINIST 1,375.34 ROSEVILLE ROTARY CLUB JULY-SEPT2005 DUES&MEALS ADMINIST 240.00 WORTHINGTON,HEATHER PRKG.-U OF M BELL MUSEUM ADMINIST 8.00 WORTHINGTON,HEATHER PRKG - SPPW MTG. ADMINIST 6.00 *** TOTAL FOR DEPT 12 2,239. 74 CITY OF ROSEVILLE VOICE MAIL/PRI ACCESS/LO COMMUNIC 435.39 CITY OF ROSEVILLE IT SUPPORT JULY/OS COMMUNIC 933.33 *** TOTAL FOR DEPT 16 1,368. 72 MN NCPERS LIFE INSURANCE INS - JONES AUG/OS PLANNING 16.00 WORTHINGTON, HEATHER MAP-RAMSEYCO.-SIDEWALKS PLANNING 15.00 WORTHINGTON,HEATHER POSTMR-CODE ENFORCE MAIL PLANNING 4.42 WORTHINGTON,HEATHER POSTMTR-CODE ENFORCE MTG PLANNING 13.65 *** TOTAL FOR DEPT 17 49. 07 XCEL ENERGY ELEC EMERGENC 6.13 *** TOTAL FOR DEPT 21 6. 13 CITY OF NEW BRIGHTON HAZMAT SUPPLIES/TNG FIRE FIG 210.35 EMERGENCY APPARATUS MAINT REPAIR WATER GAUGE - 752 FIRE FIG 574.12 • FIRE EQUIPMENT SPECIALTIE GLASSMASTER SUPPLIES FIRE FIG 87.89 *** TOTAL FOR DEPT 24 872. 36 BOARD OF WATER COMMISSNRS H2O CITY HAL 17.26 BOARD OF WATER COMMISSNRS S.S. CITY HAL 11.69 60933 AMERICAN PUBLIC WORKS ASN CONFERENCE REGISTRATION CITY HAL 630.00 TRUGREEN-CHEMLAWN CITY HALL WEED CONTROL CITY HAL 190.64 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 80.23 XCEL ENERGY ELEC CITY HAL 1,073.73 *** TOTAL FOR DEPT 31 2,003. 55 UNITED RENTALS ROAD STRIPING PAINT STREETS 42.51 *** TOTAL FOR DEPT 32 42. 51 S & S TREE SPECIALISTS IN STORM TREE DAMAGE TREE PRO 1,926.59 S & S TREE SPECIALISTS IN TREE REMOVALS TREE PRO 6,670.64 S & 5 TREE SPECIALISTS IN REGULAR TREE REMOVAL TREE PRO 630.75 *** TOTAL FOR DEPT 34 9,227. 98 BOARD OF WATER COMMISSNRS H2O PARK & R 18.34 BOARD OF WATER COMMISSNRS S.S. PARK & R 11.69 BOARD OF WATER COMMISSNRS H2O PARK & R 11.01 BOARD OF WATER COMMISSNRS S.S. PARK & R 11.69 TRUGREEN-CHEMLAWN COMM PK WEED CONTROL PARK & R 113.96 60935 HOME DEPOT CRC/GECF PARTS/HEDGE TRIMMER PARK & R 21.37 XCEL ENERGY ELEC PARK & R 23.72 QWEST PHONE PARK & R 111.39 DATE 08/03/05 TIME 03:13 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 08/03/05 TiECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ---- ------------------------- ------------------------ -------- ----------- *** TOTAL FOR DEPT 41 323.17 60935 HOME DEPOT CRC/GECF SPRINKLER & HOSE PARK PRO 23.46 60932 TARGET COOKING CLASS SUPPLIES PARK PRO 82.09 60932 TARGET ICECREAM SOCIAL SUPPLIES PARK PRO 20.36 *** TOTAL FOR DEPT 50 125.91 EARL F ANDERSEN INC BASKETBALL HOOPS (2) PUBLIC W 399.38 *** TOTAL FOR DEPT 65 399.38 AMERICAN PUBLIC WORKS ASN MEMBERSHIP DUES - 2005 SANITARY 30.50 *** TOTAL FOR DEPT 75 30.50 60932 TARGET REC SPORTS EQUIPMENT LAWFUL G 44.62 *** TOTAL FOR DEPT 81 44.62 *** TOTAL FOR BANK O1 16,746.76 *** GRAND TOTAL *** 16,746.76 PERIOD END DATE 07/31/05 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 07/26/05 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 7 28 OS 6 SUSAN GEHRZ 50786 5.57 COM 7 28 OS 12 LAURA A. KUETTEL 50787 277.05 COM 7 28 OS 13 PETER C. LINDSTROM 50788 277.05 COM 7 28 O5 14 RICHARD P TALBOT JR 50789 7.05 COM 7 26 OS 15 ROBERT E LAMB 50790 277.05 COM 7 28 OS 34 CLEMENT KURHAJETZ 50791 288.54 COM 7 28 OS 42 MICHAEL D CLARKIN 50792 108.52 COM 7 28 O5 74 MARK J ALLEN 50793 138.52 COM 7 26 OS 91 RICHARD H HINRICHS 50794 38.64 COM 7 28 OS 97 PATRICK GAFFNEY 50795 64.64 COM 7 28 OS 98 BRADLEY J. REZNY 50796 64.64 COM 7 26 OS 1003 HEATHER WORTHINGTON 50799 1884.42 COM 7 28 OS 1007 PATRICIA PHILLIPS 50800 489.85 COM 7 28 OS 1015 GREGORY R. HOAG 50801 1690.60 COM 7 28 OS 1016 LISA A. ANDERSON 50802 984.27 COM 7 28 OS 1030 MARY A. KODLUBOY 50803 46.08 COM 7 28 OS 1033 DAVE TRETSVEN 50804 1218.52 COM 7 28 OS 1038 DEBORAH K JONES 50605 635.66 COM 7 28 OS 1136 ROLAND 0 OLSON 50806 1492.89 COM 7 28 OS 1137 MARK C. HANSMEIER 50807 174.54 COM 7 28 OS 1140 ROBERT M PILGRIM 50808 204.10 COM 7 28 OS 1143 COLIN B CALLAHAN 50809 866.69 COM 7 28 OS 1178 PETER M FISCHER 50810 566.61 COM 7 28 OS 2067 ALEXANDER A. CISNEROS 50811 473.22 COM 7 28 OS 2113 PHINEAS CLARK 50812 16.62 COMPUTER CHECKS 12291.34 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 12291.34 '] CONSENT G2 8/10/05 ITEM: Approval of Mechanical Contractor License for Academy Heating and AC SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The following contractor has applied for a mechanical contractor license. City staff has received the necessary items for licensure, and recommends approval of their licenses: • Academy Heating and Air Conditioning, Inc. ACTION REQUESTED: Approval of mechanical contractor license for the above applicant. • CONSENT G3 8/10/05 ITEM: Approval of General Contractor License for Dalco Roofing and Sheet Metal, Inc. SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The following contractor has applied for a general contractor license. City staff has received the necessary items for licensure, and recommends approval of their licenses: • Dalco Roofing and Sheet Metal, Inc. ACTION REQUESTED: Approval of general contractor license for the above applicant. POLICY Hl 8/10/05 ITEM: Consideration of an Election Services Contract with Little Canada SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Joel Hanson, City Administrator, Little Canada EXPLANATION: Summary: Staff is recommending that the city contract with Little Canada to provide election services for the upcoming city elections this fall. With our new Deputy Clerk starting next week, there will not be adequate time to prepare in-house for the elections. In addition, Kathy Glanzer, the Little Canada City Clerk, has extensive elections experience, and is willing to run the Falcon Heights election (Little Canada is on an even-year election cycle, so they do not have an election this fall). Kathy will also coordinate the school district's ballot items for this election. Staff has negotiated a contract, not to exceed $5,000 based on the existing building official contract with Little Canada. Kathy's hourly rate is $25.65, and all charges will be calculated at that rate. Kathy will be present on the day of election, and will coordinate all aspects of the • election, as outlined in the attached agreement. ATTACHMENTS: Election Services Agreement ACTION REQUESTED: • Discussion • Approval of Election Services Agreement with the City of Little Canada. Election Services Agreement 1. Purpose: This document is to be considered an Agreement between the City of Little Canada, Minnesota (hereinafter referred to as "Little Canada") and the City of Falcon Heights, Minnesota (hereinafter referred to as "Falcon Heights"). The purpose of this document is to set forth the terms and conditions for the provision of election services to be provided to Falcon Heights by Little Canada. This Agreement will be in effect from this 10th day of August 2005 until terminated by either party under the provisions set forth. 2. Services Provided: It is agreed upon by both parties that the intent is to contract for election services, to be provided by the Little Canada City Clerk as follows: a. Preparation and coordination of all materials and services related to elections, including filing, absentee ballot requests, ballot preparations, mailing of absentee ballots, preparation and testing of election equipment, training acid coordination of election judges, preparation of election polls, and staffing and supervision of election judges and other personnel on election day. b. The foregoing duties will be handled by the Little Canada City Clerk, with assistance • from Falcon Heights city staff where necessary. c. Election services will be provided as needed; no permanent staffing of city hall for election purposes is expected. d. Falcon Heights shall provide a cellular phone on election day for the Little Canada City Clerk to utilize. In the event that Little Canada is unable to fulfill its duties on election day, the City of Little Canada will provide an alternate for the City Clerk. f. All direct costs for printing of ballots and other materials necessary to run an election will be paid directly by the City of Falcon Heights, and are not part of this contract. 3. Payment: Election services will be paid on an hourly basis, not to exceed $5,000 in total for FY2005. The hourly rate to be charged for calendar year 2005 is $25.65. • POLICY Hl 8/10/05 ITEM: Consideration of an Election Services Contract with Little Canada SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Joel Hanson, City Administrator, Little Canada EXPLANATION: Summary: Staff is recommending that the city contract with Little Canada to provide election services for the upcoming city elections this fall. With our new Deputy Clerk starting next week, Kathy Glanzer, there will not be adequate time to prepare in-house for the elections. In addition, the Little Canada City Clerk, has extensive elections experience, and is willing to run the Falcon Heights election (Little Canada is on an even-year election cycle, so they do not have an election this fall). Kathy will also coordinate the school district's ballot items for this election. Staff has negotiated a contract, not to exceed $5,000 based on the existing building official contract with Little Canada. Kathy's hourly rate is $25.65, and all charges will be calculated at that rate. Kathy will be present on the day of election, and will coordinate all aspects of the • election, as outlined in the attached agreement. ATTACHMENTS: Election Services Agreement ACTION REQUESTED: • Discussion • Approval of Election Services Agreement with the City of Little Canada. • 4. Termination of Services: This agreement shall terminate on the later of November 30, 2005 or when services to be undertaken are deemed complete by Falcon Heights. 5. Indemnification: Falcon Heights agrees to indemnify, defend, and hold Little Canada harmless from any claim, real or imaginary, damages and expenses of all kinds by reason of any act or omission caused by, or alleged to have been caused by any agent or employee of Falcon Heights, or by the City Clerk while under the work direction of Falcon Heights subject to the limitations and immunities in Minnesota Statutes Chapter 466. Little Canada agrees to indemnify, defend, and hold Falcon Heights harmless from any claim, real or imaginary, damages and expenses of all kinds by reason of any act or omission caused by, or alleged to have been caused by any agent or employee of Little Canada, except while the City Clerk is under the work direction of Falcon Heights subject to the limitations and immunities in Minnesota Statutes Chapter 466. 6. Revisions to Agreement: Both parties acknowledge that modifications to this Agreement may be necessary to ensure an effective, on-going working relationship. To that end, Falcon Heights and Little Canada shall • use their best efforts to ensure the viability of this Agreement into the future. However, any alterations, variations, modification, or waivers of provisions to this Agreement will only be valid when they have been reduced to writing and duly signed, and attached hereto. In witness whereof, the parties have executed this Agreement the day and year first written above. CITY OF LITTLE CANADA CITY OF FALCON HEIGHTS By: Its: Mayor Date: By: Its: Mayor Date: Attest: By: Its: City Administrator Date: Attest: By: Its: City Administrator Date: