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HomeMy WebLinkAboutCCAgenda_05Nov9• • A. B C. CITY OF FALCON HEIGHTS Regular Meeting of the City Council 2077 West Larpenteur Avenue City Hall AGENDA November 9, 2005 CALL TO ORDER: 7:00 PM ROLL CALL: GEHRZ KUETTEL LAMB LiNDSTROM TALBOT WORTHINGTON KREUSER ATTORNEY ENGINEER COMMUNITY FORUM: D. PRESENTATIONS: 1. Hughes & Costello, Attorneys at Law -Judicial decisions and legislative changes made to criminal and traffic law over the past year E. APPROVAL OF MINUTES: F. PUBLIC HEARINGS: G. CONSENT AGENDA: 1. General Disbursements through 11/04/05: $ 32,911.59 Payroll 10/16/05 -10/31/05: $ 12,828.20 2. Approval of Mechanical Contractor's License for T&E Mechanical Services and Comfort Plus Heating and Cooling 3. Certification of election results from the 11-08-OS general election 4. Approval of Christmas Tree Sales Licenses for Forestry Club, Ltd (U of M) and Falcon Heights/Lauderdale Lions Club 5. Approval of invitation to U of M football game for Mayor Gehrz H. POLICY AGENDA: 1. Elected official out-of--state travel policy 2. SCORE Grant Resolution 3. Combination of parcels 4. Amoco/BP Lease Amendment I. REPORTS FROM COUNCIL MEMBERS: I. INFORMATION AND ANNOUNCEMENTS: 1. Update: Hockey Warming House at Falcon Heights Elementary • K. ADJOURNMENT ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 1 TAB 2 TAB 3 TAB 4 TAB 5 ADDENDUM TAB 6 TAB 7 TAB 8 TAB 9 • CITY OF FALCON HEIGHTS CITY COUNCIL MINUTES October 26, 2005 Mayor Gehrz convened the regular City Council meeting at 7:00 PM. Mayor Gehrz introduced Falcon Heights Planning Intern Jane Fandry to the council members. Fandry is an urban studies major at the University of Minnesota. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot. Also present: City Administrator Heather Worthington, Parks and Public Works Director Greg Hoag, Parks Supervisor Lisa Anderson, and Deputy Clerk Stacey Kreuser. COMMUNITY FORUM: None. PRESENTATIONS: None. APPROVAL OF MINUTES: The minutes dated 10/12/05 were approved as corrected by Mayor Gehrz. PUBLIC HEARINGS: None scheduled. • CONSENT AGENDA: Councilmember Kuettel questioned $89.62 as perhaps a duplicate charge on the disbursements roster. (Later investigation, by staff confirmed the disbursements roster was correct, and the charges listed were not duplicates). Kuettel moved to approve the following two items on the consent agenda, and the motion was unanimously approved: 1. General Disbursements through 10/19/05: $90, 851.13 Payroll 10/O1/OS -10/15/O5: $12, 754.40 2. Approval of Mechanical Contractor's License for Total Comfort POLICY AGENDA: 1. Consideration for City Field Fee and Use Policy Administrator Worthington began the item by introducing Parks and Public Works Director Hoag and Parks Supervisor Anderson to the council. Worthington noted that due to the interest in renting city facilities and parks, staff feels there is a need for an up-to-date policy on the use of fields and updated fee structure. Parks Supervisor Anderson then outlined the information before the council, summarizing the draft copies of the schedule and process of renting the facilities and fields. She stated that the rules for rental make it evident that City events come first on the priority list. Anderson listed the facilities and noted the upper and lower picnic areas at Community Park are new to the rental structure. She also noted the addition of a play kit that is available for rental. • 2 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM Councilmember Kuettel asked that the addition of closing and locking the windows be made to the checklist given out to the renters. She also asked for the addition of a reminder to shut off the ceiling fans m the park building. Councilmember Talbot asked about the availability of restrooms for the renters of the lower and upper picnic areas. Supervisor Anderson replied that the satellites are available throughout most of the year. Parks and Public Works Director Hoag also stated during the skating season, when the satellites are not in operation, the Park Building is almost always open and restrooms are available there. Councihnember Talbot then asked about the $25 set-up/tear-down fee, and whether this covered the costs of the City. Hoag replied the $25 covers one hour of work time for staff, and while this is not often requested, having coverage for at least one hour helps with recovering the costs. Councilmember Lindstrom asked about the possibility of adding the Lions to the priority list as they sell trees during the holiday season. Anderson replied that the Lions are on the list for Community Park. Administrator Worthington added that the Lions use of the park for Tree Sales was memorialized by the Council previously, and a paragraph will be added to the policy to reflect this. Mayor Gehrz noted that the money the Lions raise by the sales comes back to Falcon Heights and Lauderdale through donations the Lions make to the cities. She asked what the process would be when someone with a permit goes to the park, and someone else is using the park without a reservation. Anderson replied that there has been discussion about putting up signs at the parks and having City Hall contact information on the permit. • Councilmember Kuettel also requested that on the permit there be anon-emergency police phone number for use outside of City Hall office hours. Councihnember Talbot then asked about the limitations for reserving the facilities or fields. He asked about flexibility with the current 4-event-per-month policy, and wanted to know whether the City would stray from that restriction. Anderson replied that whether or not the City would be flexible depends on the purpose of the group and whether they would be requesting use during peak hours. Mayor Gehrz noted that Falcon Heights staff did research on neighboring city fees in order to craft this fee structure. \ Councilmember Kuettel made a motion to adopt the city field fee structure, with amendments on adding ceiling fan and windows to the renter checklist, the Lions amendment, and anon- emergency police number to the permits. The motion was unanimously approved. 2. Adoption of the Countywide Emergenc~perations Plan Administrator Worthington began the second item by giving background on the necessity of a universal emergency operations plan. She added the operations -plan fulfills the FEMA requirement of cities, and through the document all emergency responders will know the plan • -CHGO2:40069922.v1 ~9/28/OS 11:33 AM • since all cities work from it. She noted that the Falcon Heights portion will be amended to add the CERT program and other items unique to Falcon Heights. Councilmember Kuettel asked whether other groups will be added to the plan. Worthington answered that the neighborhood liaisons and the listing of medical personnel that reside in the City will be added. Mayor Gehrz added that the emergency operations plan will be included in the CERT training. She noted needed changes to the section of the plan dealing with succession of emergency management personnel (city administrator, deputy clerk, and finance director) and asked that this be updated with the County to better reflect current practice. She also thanked Worthington for her leadership and hard work on the county-wide plan. Councilmember Lindstrom asked how the other jurisdictions within Falcon Heights are covered under the plan. Worthington replied there are 4 different plans in Ramsey County: U of M, State Fair, St. Paul and the whole of the other cities in Ramsey County. She added there are few cities within the State that will operate under 4 different plans, with Falcon Heights being one of them as we house the U of M, State Fair, and utilize St. Paul water, and the differences in the plan will be noted in the appendices of the Falcon Heights portion of the plan after it is reviewed and finalized in the next six months. Councilmember Kuettel asked whether the Fair had anon-populated vs. populated plan. • .Worthington answered that the Fair is often the example at emergency management trainings, and they do have plans that address fair time and the remainder of the year separately. She added that the Fair has become more aware of risks within the last 5 years. Councilmember Lindstrom expressed how glad he was that Falcon Heights is staying on top of their plans, but just to make sure they do not conflict with others. Councihnember Kuettel moved to approve the Ramsey County Emergency Operations Plan with the amendments of employee titles to the cover letter. The motion was unanimously approved. 3. Sale of Radio Mayor Gehrz began the item by explaining the radio donated to the City by Ed Zimmer was a HAM radio, and while the radio is useful in emergencies, training people to use the radio is a lengthy process that requires technical expertise. She mentioned that since CERTs would be the likely users of the radio, and not all of them have this expertise, it would be more efficient to sell the HAM radio and buy a different one that is more user-friendly. Mayor Gehrz stated Mike Bagstad offered to purchase the HAM radio for $500, which is at the high-end of the range for this model of radio. She added the City Attorney has signed-off this sale, however council approval is required. Councilmember Talbot asked whether the sale of the radio to Bagstad was okay with Zimmer. Mayor Gehrz replied that it was. • 4 -CHG02:40069922.v1 ~9/28/OS 11:33 AM Councilmember Talbot moved to approve the sale of the HAM radio to Mike Bagstad. The motion was unanimously approved. INFORMATION/ANNOUNCEMENTS Councilmember Talbot read excerpts of a letter from Cor Wilson, Executive Director of the North Suburban Access Corporation (NSAC), the company that handles the web-streaming of the council meetings. Wilson expressed that she was sorry about the technical difficulties with the web streaming of late. She stated that NSAC will be changing over from Quicklime to Real Video interface in early November with testing and implementation taking place by the end of the year. Mayor Gehrz added that the City will not pay for web streaming services while the system is down. She added that council meetings are still broadcast on CTV 15. Councilmember Kuettel stated the flyer went out 10-26-05. She explained that residents should add the Town Square Grand Opening to their calendars as the grand opening will be held 11-15- 05 from 4-7 p.m. Mayor Gehrz added that postcards mailed to residents will also have this information. She also explained a news story by the Star Tribune stated Falcon Heights had a large population by day, while at night it is smaller due to people coming in to work and leaving to go home. She gave an update on the new equine center scheduled to be built east of Fairview after the new year and expressed her pleasure at the wonderful addition to Falcon Heights. • Next she explained the ongoing process for a new football stadium at the U of M Mpls campus outlined in a report from the school. Even though the stadium would not be in Falcon Heights, she explained, the impacts would still be felt here through traffic and noise. She noted specifically the Snelling and Larpenteur intersection. The report will be temporarily available at City Hall for public review. Administrator Worthington corrected her statement from the 10-12-OS meeting, stating the City in fact, does not have `no-fault' sewer back-up coverage, but that it does have an aggressive sewer maintenance program, and all claims for public caused sewer backups are processed quickly by LMCIT; however the city has not had a successful claim against it in nearly six years. Mayor Gehrz adjourned the regular city council meeting at 8:00 p.m. Respectfully submitted, Stacey Kreuser Deputy Clerk • 5 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM • ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary 1. General Disbursements through 11/03/05: $ 32,911.59 2. Payroll 10/16/05 -10/31/05: $ 12,828.20 • ACTION REQUESTED: • Approval ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 6 CONSENT Gl 11/09/05 DATE 11/03/05 TIME 02:23 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 11-3-OS CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT • -------- ------------------------- ------------------------ -------- ----------- LILLIE SUBURBAN NEWSPAPER VOTING MACHINE TESTING LEGISLAT 5.58 *** TOTAL FOR DEPT 11 5. 56 AMERICAN OFFICE PRODUCTS PRINTED LETTERHEAD ADMINIST 180.00 AMERICAN OFFICE PRODUCTS POCKET FILES/LABEL/NOTES ADMINIST 111.93 AMERICAN OFFICE PRODUCTS NOTARY STAMP ADMINIST 22.66 INDEPENDENT SCHOOL 623 CITY ID BADGES ADMINIST 131.50 STACEY KREUSER REIME: LMC CONF MILEAGE ADMINIST 30.13 61218 PERA PERA OCT 31 WITHHOLDINGS ADMINIST 1,548.33 *** TOTAL FOR DEPT 12 2,024. 57 ACORDIA FINANCE DIRECTOR BOND FINANCE 350.00 *** TOTAL FOR DEPT 13 350. 00 TECHNAGRAPICS ELECTION BALLOTS ELECTION 208.85 *** TOTAL FOR DEPT 15 208. 85 CITY OF ROSEVILLE SEPT IP TELEPHONY CHRGS COMMUNIC 436.03 *** TOTAL FOR DEPT 16 436. 03 CITY OF LITTLE CANADA 3RD QTR BLDG INSPECTIONS PLANNING 6,334.05 61227 MN NCPERS LIFE INSURANCE JONES:INSURANCE NOV/O5 PLANNING 16.00 *** TOTAL FOR DEPT 17 6,350. 05 XCEL ENERGY CIVIL DEFENSE SIREN EMERGENC 6.13 • NEXTEL COMMUNICATIONS,INC CELLPHONE EXP EMERGENC 15.00 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP EMERGENC 21.00 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP EMERGENC 41.99 *** TOTAL FOR DEPT 21 84. 12 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 61.88 BEARCOM REPAIR RADIOS FIRE FIG 94.35 LIBERTY ART WORKS INC BRONZE PIKE POLE AWARD FIRE FIG 290.00 OXYGEN SERVICE COMPANY 3 TANKS BREATHING AIR FIRE FIG 88.54 TESCH, SCOTT BATTERIES:DOOR OPENERS FIRE FIG 9.55 NEXTEL COMMUNICATIONS,INC CELLPHONES FOR FIRE TRKS FIRE FIG 112.61 *** TOTAL FOR DEPT 24 656. 93 ALLIED WASTE SERVICES SOLID WASTE CHRGS CITY HAL 297.95 BOARD OF WATER COMMISSNRS H2O CITY HAL 177.90 BOARD OF WATER COMMISSNRB S.S CITY HAL 11.69 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 74.51 XCEL ENERGY GAS CITY HAL 164.83 XCEL ENERGY ELECT CITY HAL 717.09 TERMINIX PEST CONTROL SPRAYING CITY HAL 47.93 UNITED RENTALS SHOP SUPPLIES: PIPE CITY HAL 4.25 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP CITY HAL 15.00 *** TOTAL FOR DEPT 31 1,511 .15 MUSKA ELECTRIC STREET LIGHT REPAIRS STREETS 283.56 XCEL ENERGY ELECT STREETS 29.85 XCEL ENERGY ELECT STREETS 28.89 XCEL ENERGY ELECT STREETS 7.43 • DATE 11/03/05 TIME 02:23 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 11-3-OS ~ CK# VENDOR NAME DESCRIPTION -------- ------------------------- ------------------------ DEPT. AMOUNT -------- ----------- XCEL ENERGY ELECT (DIFFERENT METER) STREETS 7.43 RAMSEY CTY PUBLIC WORKS STREET PAINT STRIPING STREETS 167.49 T.A. SCHIFSKY & SONS, INC ST PATCHING/ABBACY STREETS 94.99 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP STREETS 20.99 *** TOTAL FOR DEPT 32 640.63 5 & S TREE SPECIALISTS IN SALES TAX:INVOICE 56228 TREE PRO 60.26 S & S TREE SPECIALISTS IN LIMB CHIPPING TREE PRO 197.03 S & S TREE SPECIALISTS IN TREE AND STUMP REMOVAL TREE PRO 548.47 *** TOTAL FOR DEPT 34 805.76 BOARD OF WATER COMMISSNRS H2O PARK & R 32.44 BOARD OF WATER COMMISSNRS S.S. PARK & R 23.38 XCEL ENERGY ELECT PARK & R 326.67 XCEL ENERGY ELECT PARK & R 23.83 XCEL ENERGY ELECT PARK & R 22.34 ON SITE SANITATION COMM PK PORTABLE TOILET PARK & R 73.90 QWEST PHONE COMMUNITY PARK PARK & R 111.28 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP PARK & R 17.00 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP PARK & R 4.02 *** TOTAL FOR DEPT 41 634.86 SARAH BRAND REPLACE LOST PYCHK 50139 PARK PRO 52.00 NEDO KOJIC REIMH:CLAY&GLAZE SUPPLY PARK PRO 76.27 •1549 DUANE SEIGLER REFUND-2 KIDS:REC SPORTS PARK PRO 86.00 61548 TARGET ART CLASS PARTICIPANTS S PARK PRO 11.00 *** TOTAL FOR DEPT 50 225.27 ALLIED WASTE SERVICES RAMSEY CTY CEC CHRG SOLID WA 157.91 ALLIED WASTE SERVICES SOLID WASTE MGMT TAX SOLID WA 50.65 WASTE MANAGEMENT- BLAINE OCT/OS RECYCLING SOLID WA 2, 559.00 *** TOTAL FOR DEPT 56 2,767.56 METROPOLITAN COUNCIL SAC PAYMENTS TO MCES SANITARY 16, 145.35 XCEL ENERGY ELECT- LIFT STA SANITARY 22.89 NEXTEL COMMUNICATIONS,INC CELLPHONE EXP SANITARY 41.99 *** TOTAL FOR DEPT 75 16,210.23 *** TOTAL FOR BANK O1 32,911.59 *** GRAND TOTAL *** 32,911.59 • PERIOD END DATE 10/31/05 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 10 /28/05 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 10 28 OS 6 SUSAN GEHRZ 51024 5.57 COM 10 28 OS 12 LAURA A. KUETTEL 51025 277.05 COM 10 28 OS 13 PETER C. LINDSTROM 51026 277.05 COM 10 28 O5 14 RICHARD P TALBOT JR 51027 7.05 COM 10 28 OS 15 ROBERT E LAMB 51028 277.05 COM 10 28 OS 34 CLEMENT KURHAJETZ 51029 288.54 COM 10 28 OS 40 KEVIN ANDERSON 51030 36.94 COM 10 26 OS 42 MICHAEL D CLARKIN 51031 108.52 COM 10 28 OS 74 MARK J ALLEN 51032 138.52 COM 10 28 OS 91 RICHARD H HINRICHS 51033 38.64 COM 10 28 OS 97 PATRICK GAFFNEY 51034 64.64 COM 10 28 OS 98 BRADLEY J. REZNY 51035 64.64 COM 10 26 OS 1003 HEATHER WORTHINGTON 51038 2187.56 COM 10 28 OS 1007 PATRICIA PHILLIPS 51039 489.85 COM 10 28 O5 1008 STACEY T. KREUSER 51040 1107.40 COM 10 28 OS 1015 GREGORY R. HOAG 51041 1690.60 COM 10 28 OS 1016 LISA A. ANDERSON 51042 1023.35 COM 10 28 OS 1033 DAVE TRETSVEN 51043 1218.52 COM 10 28 OS 1035 JOSEPH J. AUGER SR 51044 291.27 COM 10 28 OS 1038 DEBORAH K JONES 51045 632.63 COM 10 26 OS 1136 ROLAND 0 OLSON 51046 1450.40 COM 10 28 O5 1139 NEDO KOJIC 51047 129.29 COM 10 28 O5 1140 ROBERT M PILGRIM 51048 186.09 COM 10 28 OS 1143 COLIN B CALLAHAN 51049 .602.72 COM 10 28 OS 2067 ALEXANDER A. CISNEROS 51050 62.79 COM 10 26 OS 2111 ERIN E. FINNEGAN 51051 51.72 COM 10 28 OS 2114 HANNAH W. AFWERKE 51052 119.78 COMPUTER CHECKS 12828.20 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 12828.20 • • • • CONSENT G2 11/09/05 ITEM: Approval of a Mechanical Contractor's License for T&E Mechanical Services and Comfort Plus SUBMITTED BY: Stacey Kreuser, Deputy Clerk EXPLANATION: Summary: The following contractors have applied for a mechanical contractor's. license. City staff has received the necessary items for licensure: • T&E Mechanical Services • Comfort Plus ACTION REQUESTED: • Approval of mechanical contractor's license for the above applicants • • 7 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM City of Falcon Heights MECHANICAL CONTRACTOR°S LICENSE APPLICATION TO: City of Falcon Heights Fee: $ 0.00 2077 West Larpenteur Receipt #~ Falcon Heights, MN 55113 Date: ~1o-Z~-a.S 651-644-5050 651-644-8675 (fax) Expires: 12/31/05 Firm Name : ~ ~~- ~ ~ `~ ~~, ~ , ~-`~ Business Address : ~®c~l 4''? ~` ( {~~~ el ~f ~i Telephone : '~~ ~ ~ /~~ -~ f~- Fax No ~.1~ ~ ~ ~~ Name of Owner: ~ Home Address: • Telephone : ~^~ ~...~ ~~~ ~ Qty aec~c, -~, eJ ~ MK~f~ City of St. Paul/MPLS License Certification Number: S~"``` ~pOoO°©~G?~ City of St. Paul/MPLS./other Major City C of C Number: List Your Experience : ~~;~ ~ ~~~r (~l~c'~ ~r ~ • ~- ITEMS REQUIRED FOR LICENSURE: • Insurance minimum of $300,000/$500,000/$100,000 (The city of Falcon Heights should be named as additional insured.) • State of Minnesota Tax ID Form • State of Minnesota Workers' Compensation Form • Proof of insurance must be furnished with application and must it~.dicate 10 days notice before cancellation. I swear that the above statements are true to the best of my knowledge and belief. ~/,~ Signature • STATE p~` MINNESpTA T_~,', ID FORM • • LICENSE A_'oPLICANT INFpRMP_TIpN Under Minnnesota law (M.5.270.^2), the agency issuing you this license is required to provid the Minnesota Commissioner o= Revenue your Minnesota business tax identification and the Social 5 ecurity number of each license applicant. Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we must advise you that: • This information may be used to dewy the issuance, renewal er trans=er of your license if you owe the Minnesota Department .of Revenue deliaq_ueat taxes, penalties, or interest; • The licensing agency will supply it Daly to the Minnesota Department of Revenue However, under the Federal Exchange in Information Act, the Department of Revea~ is allowed to supply this information to the Internal Revenue Service; • Failing to supply this information may jeopardize or delay the issuance of your .license or processing your renewal application. Please f i11 is the f ollav,*iag irs ormation and return this form along with your app~licatioa to the agency issuing the license. Do not return to the Depa_Ytmeut of Revenue. ~-: n 31 .. Name of license being applied for cad license lease print or type) ~Xc..:l~ ~ l~l.' G h t'f~ 55~/Y °'1'ti°4c..~-t ~ ~.Y ~~~~ uic.cns~.ug .erutnora.Ly ~aame o~ ~ci~y, county, or sate agency issuing license) License x-enewal dame Personal iafarmatioa: ice` ~ "~ `~"( ~-. • Applicant's last ~me.y zrst nam~& initial social security number cant's address Ci Bv.siaess Ia.forxnatioa (if applicable) to Co Business name C~ Business address Cit State Zip Code Msaaeaota tai. ~,deatuicaLioa cumber ~'eaera.~ tar ideatificatiea number If a Minnesota ,tax ideatificatiea number is •r~.ot required, please e~.-olaia: lure: Title Date Oct 3.8 OS 03:31p City of Falcon Heights 651644g6?S City of ~'alcan H~i~'hts MECIiAI~tICA,L CON'1`'kAC'I'pR ~ S LICENSE ~iPPLICATION TO: Ci}y of Falcon rTeights 2G?? Wes*_ Larpenteur Falcon Heights, MN 55:L2; n52-H44-5050 6~1-644-8675 ticzx Firm I~?ame ; busir_ess Addre`s/s, "~.' f ~ ~~ p.3 L Fee: 530.00 Receipt ~ ~ ~~ ~a t e . /~ 3/zj Expires: 12 ;~5 ti ~p l ephon e : CS~~ ~ (~ ~~~ Fax No; ~.~~- ..Z~l-- (~~/.~~~ Name oi' Owner: - s•~ .5.~.; ~~ Home ?address : ____~--~`- ~.~' ~2 ~-' ~ ~~"i ~~ ' {~'~~ ~. Telep:1Gne: ~,.5`"/-,~ ~ L1I y,~ City of St. Faul MPL T / S License Car~:ificati Jrl Number: ti ]. ' f ~- • ~y c_ S.. Pau1,~NPLS . ,~cthex R7aj o~- City C of C Number : ~~_ List Ycur Experience: %$ ITEPnS REQUIRED FOP, LICENSURE ; • Insurance minimum of $300P000/$5,00,QU0.~~5~00,000 tT:r_e city of Falcon. Heights should be named as additional ~ns~4red . ` • Etate of Mir.~iesota TGa: TD B'o_rm • ~>tate of Minnesota Workers ~ Compensa;.ion Fora, • .~'.~oc~f cf insurance must .be fuxr~ished with aP.t~-'~-catiazs std must iAdzcate IQ days scotsae before caracellatina. I swear that the above s to te~ren is are true to the best of my know.Zedge and hel.i of .~~ igna~ure `- • Dct- 18 05 03:32p City of Falcon Heights 6516448675 p.5 CERTIFlGATiOhI pF COMPLI.4~~F. . MlNI~eS~TA VI/~Rf~~RS' ~~OMFE~~~~,Tt(JIV LAIN Minnesota S#atUt~, '17~. ~ 9$~ requires awry star arFd iota! ficer~sina a~°,`~c}' to w~thhofci tfze tasuance ar renewal a# a (icanse or permit fio oi3a, ate ~vb;~sinesr e~agage in an aLtivlty in IVlinnesofia ur~tli the appli;,ant prese,n~ acce to a ev,~en,e of camp(iance with ttte workers' compensation )rtsuran l,' bl Chapter 1?6. Ths information required ?s: the name ~f fh~ insurarced ~m amf ~^~ pal)cy number, and dates of coverage ar the permit to se ~• ~ q nt a, ~„~.~ wil+ be Collected b ~ n li tnsure, ~ri,l5 )rlfJnTiB'Ciot~ tf7., lican5in a BnCV ~~~ retainarf fr, :t,..:. r.,__ ----.` This )nfarmatlon is .''eawired by law,- and licenses and hermits to operate a f~us?nes nzay not be rena5~red if it is oat provided a,ndior is fa?set ~ re s thts +nfarrnat~on js oat provided or salssly simted. it mau resuf~)r~ea ~~ ~Cerrrrore, i` assessed against the applicant by tha Carnm)ssioner of the Department of L bofir an4 Industry, iesuranee Compan37~ Name: --~ 3 I I.NOT} the S~nsurarce age~~ .. Policy ?~umbe-,:,~_ ~ `~ ! ~ ~ ~S' ~/ Dates of Covera~e;~~z~~ ~ ~~ t~ for} .. I am not reauire~ tp nave wor~exs' compensation liability covprape laecause: ,) I have no employees • ~{) i am selr"-ir_s:ued {mclude Ormit to se ~=' ~ P L ans~e) C) ~ have no anplaye; s who are covere Snause,l~arerns,~:aildren and certain farm emplovees~ess compensation Iaw ftlzese include: I certify that file iniormzz~ion provided aha~~e s~ a:curate a~ complete ansi fhat a valid. workers° compex~adon polic% will k+e kep~ in W~f'ect at all 'rm:s aF required by law, Tdr3me: - ~~-~ '~~ ~'~- (l~tet, fixst, middle ) Doing Businesa As; f/ ~<'vl ~ y~ C~ct r ~~Q C~ {bnsin°ss name. if different than your nau~°) Buau~.ss 4ciare5s; t~ ~~~' ;~~~ ~! ~ . ~ _ r~ s Czi~r, State,'ip: ~ ,~'~ tP i rll a :, ~~-~. pho~e,~`_~ f ~ ~~~ „ c~/' Siv~al.~.re:~ ~ ,~~ / ~~ i?ate; ^~ C1ct 18 05 03:31p City of Falcon Heights 6516448f75 p.4 STATE ~JF N.~IY~3EBOTp TAB: D FDF.N L?'CENSE ~~'PLSC1~tT 2N?~'oRltiA.TZaN T:+z~der A~:.siaesatswaw (A4.5..~70. "^ ; , the bY:;.su~esdtG ~a:naissi ,- ", thm agency iesuire you this 1:.censA i.s reat__ 5CC1.2,.1 B ~^ Dne,. d2 keveuue yauw u`inneSOta Dusi ' EC! O Dx"Ol^1C~; ~C'ix"..~~' rli1T.+JE'. O,x. ESC ~ 7.Q°_A9e appl1C21".t. tteSS t~3; 1C~".:1Zti'F1GatS.CZ cIId t~S *.;nder the "^ ;ru,'SLx~.~Gavel~uu*.*~e~:t ata p's,ctlces Ac*_ and the ~edexal Privac r Y A..t c_ lS?~r we This i ~-. .~a=-ratio. may be used to deny the issuance, renews'! ar tranEfer of ycur license i= ou flw t e Y e h~ A2:.s:~xedots Degartmerat o$ Revenue cielinrtueat taxes penalties, or irteres.; • T~woverensi:g agency ~~ill sus ~ . } , ~= sridsr ae ~`ederal Exc~iani ~ only to the Minnescta. D.part:nent of Feve.ue . ie a:.lowed to supply t;ais ia.fcx~a~ion~te~ ~~t~a" Act, ohs i7epartment o Revere; • p'aili.^zc tc supp ~ y this -r~+W :~x'iilat:iQ71 ~ In,.etZtB.~ Revenue 5sz-vi.e; -.-sense or ~^^ocessing your r a may jaopAsdiza or delay t:7z issuarc= ci yo~sr en..wai application. Pisses f_li ir. the rollawiaa nforrnetic«: and ret~ the ages~.c;~ :~asuis~g th` li=ease. Da zaot rett.~,.a tc the Depa_ msxstoo~ ~~~~~ yc~:r. app'xicatior. tc ~eVel.'tle . f L ivame cf Wicease toeing applies fdr aac License nurn~er ~ ;please print or type) - ~ t-~4" ~ L' P1e^v T1~i ~ ~e. ~ieensiw_ Autharicy iaame o~ city, unty, ox state a snc issuiaa yaen.se) g y i.: License renawal date Persaxaal ia.fortua,tio~z; • ~'~,. ~ .. ?~pxlicant's last name ~a3o.S "i`. ~ .s Cn ~ ~'--~ Applicant's address ty Busia~s~ ~rorm~tioc ;~f ~Pplicable) 8w.~ mess name ~~~ ~ ~ ~ -i- C_. ~~) / i v~1 r ~susiness address seats tax idsifiaatiac r°- 'r ~ _.: ts- sS~"J /~ a Zip ~~ tax idsatifica;.icx aster ?f a Minsasota .tax :~d.e_*sti~icati.aa nuaber is •not re qu'red, please explain: ~ ® ~a - S ~. gnn Lures ~~ ~~~ --.--.r____ ~.+. E Stu ~~- • First assts & L~~,~;-I~ t~~~~ l .~~~ ri3 is E Sts*_e • CONSENT G3 11/09/05 ITEM DESCRIPTION: Consideration of Resolution 2005-17 Certifying the Municipal Election Results of November 8, 2005 SUBMITTED BY: Stacey Kreuser, Deputy Clerk EXPLANATION: Summary: After a municipal election, the City Council, acting as the Canvassing Board, certifies the election results prior to their submittal to the Ramsey County Auditor. Staff will present the election results and resolution at the City Council meeting, as they election will be held the day before the regularly scheduled Council meeting. ATTACHMENTS: • Resolution 2005-17 (to be handed out at meeting) ACTION REQUESTED: • • Approval of Resolution 2005-17 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM • CONSENT G4 11/09/05 ITEM: Approval of a Christmas Tree Sales License for Forestry Club, Ltd (iT of M) and Falcon Heights/Lauderdale Lions Club SUBMITTED BY: Stacey Kreuser, Deputy Clerk EXPLANATION: Summary: The following groups have applied for a Christmas Tree Sales license. City staff has d the necessary items for licensure. • Forestry Club, Ltd. (U of M) • Falcon Heights/Lauderdale Lions Club ACTION REQUESTED: • Approval of Christmas Tree Sales license for the above applicants • • 9 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM City of Falcon Heights • APPLICATION FOR CHRISTMAS TREE SALES LICENSE TO: City of Falcon Heights -Fee: $50.00 . 2077 W. Larpenteur Ave. Falcon Heights, MN 55113 Date: ) 0~'Z(~`OS 651-792-7600 Expires: 1 / 15/2006 Firm Name: ~u.tcoh ~~e~lt~ ~.,~d,wd~a.lkr L ~a~s ~-~"' ~ Business Address: ij'o t laCa,L~,b ~ve Name of Owner: ~ r L ; .,,dtfio+K Home Address: /Sa S la~~~ o ~~ Telephone: Business: dS'~- 9!7 - Zf77 Residence: Address/Place of intended sale: ,tea./~o~. ~t4~~S Cenhn~v~~%~ ~~'`E Dates and hours of operation: ~ ec, r--+ ^' ~ ~..+~ . • List your experience, naming below municipalities in which you have had previous business: 1. 2. ITEMS REQUIRED FOR LICENSE: State of Minnesota Tax ID Form (attached) State of Minnesota Workers' Compensation Form (attached) Falcon Heights Fire Inspector approval I swear that the above statements are true to the best of my knowledge and belief. _ Signature _~ f Fire In pector • ADDENDUM CONSENT GS 11/09/05 ITEM: Approval of invitation to U of M football game SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Mayor Gehrz asks for approval to accept an invitation from the University of Minnesota to attend the Gopher home football game on November 12 along with apre-game reception. This invitation from President Bruininks was received after the council agenda packet was completed. 1"-1 LJ 10 --CHG02:40069922.v1 ~9/28/OS 11:33 AM • City of Falcon Heights APPLICATION FOR CHRISTMAS TREE SALES LICENSE TO: City of .Falcon Heights F e: $50.00 2077 W. Larpenteur Ave. Falcon Heights, MN 55113 Date: ~ ~ 651-792-7600 Expires: 1/15/2006 Firm Name : ~b r ~S~ u~ ~~..i~ ~'~ l ~ f U ~.fS - ~ i c~ ~i ,ft n~ r> Business Address: 13~ 51:p1~ ~ 11 ,,~~,~ 1~~,~~ Cx ~.. ~~ ~.c~ ~ ~ -y s-Slo$ Name of Owner: '~}~~.~,,~ i~+F_f'L~ , ~ p-~+Pl,'r_ '~~ ~..ti' ~ Home Address: Telephone: Business: Address/Place of intended sale: ~~ • Dates and hours of operation: i r ~p~- ( - - °~ 5th ~t~.•rn - ~1 ~-~ List your experience, naming below municipalities in which you have had previous business: 1. 7-"e~v"~cx..t..S ~ ~ ~ aQ~~sr LG~Y ~.~1~~.t.a' 2' ~C.('afl FOR LICENSE: ~ ~~ 1 l~ ITEMS REQUIRED S J • State of Minnesota Tax ID Form (attached) • State of Minnesota Workers' Compensation Form (attached) • Falcon Heights Fire Inspector approval Fire Inspector I swear that the above statements are true to the best of my knowledge and belief. _...... Q.P,h. ,tQ ~ Signature ~ , _ _ !, `' ~r~ s~ d~,-~,~ Residence: i~ l -SRC- - ~aS~ ~~ LJ POLICY Hl 11/09/05 ITEM: Elected official out-of--state travel policy SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roger Knutson, City Attorney EXPLANATION: Summary: Due to a state law change in the last legislative session, cities are now required to adopt an elected official out-of--state travel policy. The policy attached has been recommended by the League of Minnesota Cities. There are some additional provisions that cities are encouraged to consider: • Limitations on the number of council members who can attend the same event; • Limitations on paying for council members who have announced their intention to resign, not to seek reelection, or who have been defeated in an election (however, there may be some benefit to the city in having newly elected officials who. have not yet taken office attend training beforehand); • Requirements for council members to give oral or written reports on the results of the trip at the next Council meeting; • Requirements for the council members to turn over materials received to the city; • The ability for the city to make exceptions to the policy; • The requirement for all frequent flyer miles to accrue to the city; • Requirements to use the most cost-efficient mode of travel available taking into consideration reasonable time constraints; or • The requirement to use a city car when available; ATTACHMENTS: LMC Model Elected Official Out-of--State Travel Policy City of Falcon Heights Travel Policy (recommended for inclusion with the model policy) • ACTION REQUESTED: • Discussion • Adoption of Model Elected Official Out-of--State Travel Policy --CHG02:40069922.v1 ~9/28/OS 11:33 AM 10 • LMC MODEL: ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Falcon Heights recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of--state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel, and the use of a resolution detailing what exactly is being approved. In evaluating the out-of- state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister-city" relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. • Whether the city has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. • 11 ~CHG02:40069922.vi ~9/28/OS 11:33 AM • 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city's Travel Policy (attached). Adopted November 9, 2005 Susan L. Gehrz, Mayor Heather Worthington, City Administrator 12 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM Adopted: 2/14/90 • G. TRAVEL POLICY Purpose To provide for city officials, employees and volunteers to participate in local, metropolitan, regional and national meetings, conferences, programs and seminars that directly benefit the City of Falcon Heights; and to allow city personnel to perform job duties and responsibilities which require travel. The following policies and procedures shall govern payment by the City of Falcon Heights city officials (with the exception of elected officials), employees and volunteers for travel. Policy All reimbursement is subject to approval. The city may authorize reimbursement of travel expense incurred by city officials, volunteers and employees which serves a public purpose. The travel expense must be necessary, convenient and incurred solely and directly by the city officials, employee or volunteer. Employees and volunteer firefighters shall be paid for meetings they attend as representatives of the city and for training required to carry out their city responsibilities with prior approval. Volunteer firefighters shall be paid at their training rate. Hourly employees shall be paid at their regular hourly rate. Salaried employees shall not receive additional compensation. • Procedure 1. Approval a. Employees. Employee and paid volunteer travel for specific events or functions requires prior approval by the employee's supervisor and the city administrator. b. City Officials. Travel by commission members, or other non-paid volunteers requires approval by the city council. c. Routine Travel. In situations where routine travel is required as part of the job responsibilities, employees shall generally submit monthly claim requests and the city administrator shall document approval in writing. 2. Travel Time. The city administrator shall be responsible for determining the number of days allowed for travel by employees. a. If a reduced air fare requires an employee to spend an additional non- workday in the destination city, and if the reduction in air fare totals more than the extra day's lodging and per diem, plus $25, then the employee will be reimbursed for the extra day°s lodging and per diem. • 13 --CHG02:40069922.v1 ~9/28/OS 11:33 AM • b. Any excess travel time, falling within the normally scheduled work week, shall be at the employee's own expense; i.e. vacation, holiday or leave without pay. c. Travelers taking advantage of reduced air fare by staying longer than required by the conference or meeting should attach an explanation to their travel expense report showing the savings to the city. 3. Travel Requests. a. Over 50 miles or R~uiring_Overniaht Travel. A travel request for a specific event or function over 50 miles from city hall or requiring overnight travel shall be submitted to the supervisor on a travel expense report (Attachment A). The supervisor shall submit the travel expense report to the city administrator for approval. Travel information must include destination, duration of stay, method of travel, estimated expenditures, amount of any requested advance payment and reason for travel. A copy of the registration and/or brochure must be attached to the travel expense report. b. One-Da~Local Travel. Travel requests for one-day events or functions not requiring overnight travel, must be submitted to the supervisor on personnel action forms. Expenses must be documented with receipts and turned in on payment expense report for reimbursement. • 4. Allowable Expenses. a. Local Travel. Less than 50 miles from Falcon Heights and not requiring an overnight stay. 1. Registration 2. Actual meal cost, if not included in registration fee. 3. Mileage reimbursement. b. Long Distance. 1. Registration 2. Lodging 3. Inter-city transportation 4. Per diem. (Includes meals, infra-city transportation, and miscellaneous expenses) adjusted for actual expenses upon return. 5. Reimbursement. a. Travel Advance. Travel advance checks in the amount identified on the travel expense report will generally be processed in the city's payment cycle. Unused portions of a • 14 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM travel advance must be returned to the city with the payment request form completed within three • weeks of return. b. Payment Request Report. Upon return from travel to a specific event or function, the city official, employee or volunteer must complete a payment request form within three (3) weeks to receive reimbursement. c. Documentation. Every reasonable effort must be made to obtain receipts for all reimbursable expenses. Documentation shall be in the form of canceled checks, receipts, or other written confurnation. d. Personal Vehicle Use. Expenses incurred for use of personal vehicle for city business. (1) Reimbursement requests for routine recurring expenses such as mileage to and from inspections, meetings and appointments using a private vehicle must be submitted to the supervisor on the city's payment request form by the end of the calendar year. (2) Employees must submit proof of insurance on automobile liability on an annual basis and update whenever insurance policy is changed or amended. (3) Payment for mileage shall be based on a per mile basis at a rate • established by the city council unless otherwise agreed to by the city council. (4) In the event of ride-sharing, the appropriate percentage will be allowed. Mileage will be reimbursed at the current rate approved by the city council e. Actual Expenses. Travel reimbursements shall be made top officials, employees and volunteers for actual expenses. No reimbursement shall be made to the employee or official unless the city receives documentation of expenses. Documentation shall include invoices, bills, and letters confirming registration or reservations for the meeting, conference, transportation or lodging accommodations. f. Travel Arrangements. Whenever possible, employees should utilize the services of the city or "event" designated travel agent or agency to ensure the most economical transportation and lodging arrangements. g. Per Diem. 1. Per diem expenses shall be authorized only for travel to a destination in excess of 50 miles or requiring overnight travel. • 15 --CHGO2:40069922.v1 ~9/28/OS 11:33 AM • 2. Actual costs, up to a maximum of $35 for each day or fraction thereof, will be allowed for meals, and miscellaneous expenses such as phone calls, meal and hotel gratuities. Receipts are not required; however, only actual expenses are to be reimbursed and must be itemized on the payment request form. When meals are included in registration fees, or not otherwise allowed, the per .diem allowance shall be reduced as follows: Breakfast $4.00 Lunch $6.00 Dinner $10.00 The city administrator shall develop a list of high cost cities on an annual basis and may authorize per diem expenses of up to $50 for each day or fraction, for employees travel to those cities. When meals are included in registration fees, or otherwise • not allowed, the per diem allowance shall be reduced as follows: Breakfast $6.00 Lunch $9.00 Dinner $15.00 h. Lodging. Accommodations shall be selected based on reasonable costs, available space, and convenience to the location of the event. City officials, employees and volunteers may claim only the actual and necessary cost of a single occupancy or one-half the cost of a double occupancy, whichever is used. Sharing of accommodations is encouraged, if appropriate. Lodging expenses will be reimbursed for events as follows: (1) For the night prior to the event if it starts in the morning and there is no flight in at a reasonable time and/or if it is an unreasonable distance to drive. (2) For the night on the last day of an event if there is no flight out at a reasonable time and/or if it is an unreasonable distance to drive. • 16 -CHG02:40069922.v1 ~9/28/OS 11:33 AM i. Meals. Reimbursement for meals shall be at a reasonable cost. If the city official, employee or volunteer attends a meeting as a representative of the city and a meal is part of the meeting or event, the cost of the meal will be reimbursed to the employee, volunteer or official. In the event that meals are included with the registration or tuition fee, other charges for meals shall not be allowed. Allowable meal costs include: (1) Breakfast if departure from Falcon Heights is prior to 8:00 A.M. Dinner if arrival in Falcon Heights is after 7:00 P.M. (3) Three (3) meals per full day at an event over 50 miles from Falcon Heights or requiring overnight travel. j. Miscellaneous Costs. Alcohol. No reimbursement shall be allowed for alcoholic beverages. (2) Telephone Use. Telephone calls of business nature shall be allowed: A list of calls made, to whom, and reason must be • submitted. (3) Other Expenses. Tips, registration, and supplies shall be reimbursed if required for the event. Cost of taxi fares, secretarial services, copying and similar items necessary to performing city business shall be allowed. Any violation or abuse of the provisions of this policy shall subject an employee to ,disciplinary action up to and including dismissal. 17 -CHG02:40069922.v1 ~9/28/OS 11:33 AM • ATTACHMENT A CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVE. FALCON HEIGHTS, MN 55113 TRAVEL EXPENSE REPORT Date: • Remarks: Dept. Head's Approval • Date: ~CHG02:40069922.v1 ~9/28/OS 11:33 AM Name of Claimant Signature of Claimant Street Address City and State 18 Amount Owe I declare under the penalties of law that this account, claim or demand is just and correct and that no part of it has been paid. • • • POLICY H2 11/09/05 ITEM: Resolution authorizing SCORE Grant application SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Deb Jones, Planning and Zoning Coordinator Roland Olson, Finance Director EXPLANATION: Summary: The Council is being asked to authorize the Mayor and Administrator to sign the 2006 SCORE recycling grant contract from Ramsey County and adopt the attached resolution. The grant is in the amount of $10,447. The SCORE grant helps offset the cost of providing recycling services to our residents, as well as providing educational materials to residents. ATTACHMENT: • Resolution 2005-18 ACTION REQUESTED: • Approval of Resolution 2005-18 --CHG02:40069922.v1 ~9/28/OS 11:33 AM 19 CITY OF FALCONHEIGHTS RESOLUTION 2005-18 • RESOLUTION AUTHORIZING THE MAYOR AND STAFF TO SIGN THE 2006 RAMSEY COUNTY SCORE GRANT, AND ENTER INTO AN AGREEMENT WITH RAMSEY COUNTY FOR FUNDING WHEREAS, the City of Falcon Heights has a recycling program, which serves the residents of the City; and WHEREAS; the City utilizes the SCORE funding to offset costs of that program each year; and WHEREAS, the City Council has determined that participation in this program is beneficial to the residents of Falcon Heights; NOW, therefore, be it resolved by the. City Council of the City of Falcon Heights, Minnesota; The Mayor and City Administrator are authorized to enter into an agreement with Ramsey County for funding under the 2006 SCORE Grant. Adopted, unanimously, by the City Council of Falcon Heights on November 9, 2005. • APPROVED: Susan L. Gehrz, Mayor November 9, 2005 ATTEST: Heather M. Worthington City Administrator November 9, 2005 • 20 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM • POLICY H3 11/09/05 • ITEM: Combination of Parcels SUBMITTED BY: REVIEWED BY: EXPLANATION: Roland Olson, Finance Director Heather Worthington, City Administrator Summary The property owner at 1579 N. Hamline requested Ramsey County to combine the two parcels with separate pin numbers into one parcel with one pin number. Both of the old parcels have assessments from the City of Falcon Heights apportioned to them from the 2000 Alley improvements. These outstanding assessments need to be apportioned to the new parcel and new pin number. Old pin # R 22.29.23.21.0162 Old Pin # R 22.29.23.21.0163 New Pin # R 22.29.23.21.0181 ATTACHMENTS: outstanding assessment of $1951.85 outstanding assessment of $2603.33 new outstanding assessment of $4555.18 • Letter from Ramsey County requesting parcel combination • Resolution 2005-19 ACTION REQUESTED: Approve resolution 2005-19 to apportion the two outstanding assessments to the new parcel and new pin number. • ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 21 • CITY OF FALCON HEIGHTS N0.2005-19 COUNCIL RESOLUTION November 9, 2005 RESOLUTION ORDERING APPORTIONING SPECIAL ASSESSMENTS FOR PARCEL COMBINATION WHEREAS, the property owner at 1579 Hamline Avenue has requested that Ramsey County combine two parcels under one PIN; and WHEREAS, in order to collect special assessments associated with these properties, the city must apportion the assessment amounts to the new PIN number. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Falcon Heights apportions the assessment amounts as follows: Old Pin New Pin Assessment Balance R 22.29.23.21.0162 $1951.85 R 22.29.23.21.0163 $2603.33 R 22.29.23.21.0181 $4555.18 Moved by: Approved by: Susan L. Gehrz, Mayor November 9, 2005 GEHRZ In Favor KUETTEL Attested by: TALBOT Against Heather Worthington, City Administrator LINDSTROM November 9, 2005 LAMB -, .~ • 22 --CHG02:40069922.v1 ~9/28/OS 11:33 AM • • • POLICY H4 11/09/05 ITEM: Consideration of amended lease agreement between City and BP/Amoco SUBMITTED BY: Roger Knutson, City Attorney Heather Worthington, City Administrator EXPLANATION: Summary: In 1992, the City negotiated a lease with Amoco Corporation for a lease of the portion of Snelling Avenue right-of--way adjacent to the east boundary line of their property at 1691 N. Snelling Avenue. This land was turned back to the City by MnDOT in 1992, and the City agreed to lease that portion of the turn back to Amoco to assist them in making site improvements to their property. BP/Amoco is now requesting that the City record a memorandum of the lease in order to obtain title insurance. The memorandum is recorded in lieu of recording the actual lease and reduces recording fees for the requesting party (BP Amoco). ATTACHMENTS: • Letter from Donna M. Simpson, Attorney, BP America Inc. • Memorandum of Lease • Site Plan showing leased area (1992) ACTION REQUESTED: • Discussion • Approval of Lease -CHG02:40069922.v1 X9/28105 ] 1:33 AM 23 by Donna M. Simpson BP America Inc. 4101 Winfield Road Warrenville, Illinois 60555 Telephone: 63 0-821-25 81 Facsimile: 63 0-821-3 3 86 September 29, 2005 Via Federal Express and Registered U.S: Mail, Return Receipt Requested City of Falcon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 ~~. Re: Memorandum of the Ground Lease By And Between The City of Falcon Heights, and BP Products North America Inc. ("Lease") dated October 1, 1992, for that certain parcel of land described therein and commonly described as 1691 Snelling Avenue N, Falcon Heights, Minnesota ("Property") (SS #5273) Ladies and Gentlemen: This letter will serve as notice that BP Products North America Inc. ("BP") intends to assign the Lease in connection. with a larger sale transaction. In order for BP to obtain title insurance in connection with the assignment, Chicago Title Insurance Company is requiring that we record a memorandum of the Lease in the form enclosed herein. Please execute all 3 copies of the enclosed Memorandum of Lease, have the signatures notarized and return the executed documents to my attention. A .fully executed original shall be returned to your attention after BP has countersigned. Thank you for. your time. Very truly yours, ~"c'~ Donna M. Simpson Attorney Enclosures • • • Duplicate This document prepared by and SS #5273 after recording should be returned to: 1691 Snelling Avenue N Falcon Heights, MN DLA Piper Rudnick Gray Cary US LLP 203 N. LaSalle Street, Suite 1900 Chicago, IL 60601 Attention: Caryn S. Englander, Esq. MEMORANDUM OF LEASE THIS MEMORANDUM OF LEASE, made this 9th day of October, 2005, by and between The City of Falcon Heights, with offices at 2077 W. Larpenteur Avenue, Falcon Heights, Minnesota 55113 ("Landlord"), and BP Products North America Inc., a Maryland corporation, with offices at 4101 Winfield Road, Mail Code 5E, Warrenville, Illinois 60555, as successor-in-interest to Amoco Oil Company ("Tenant"). WITNESSETH: By Lease dated October 1, 1992 (as subsequently amended and/or assigned) Landlord has demised and leased to Tenant, the following described premises situated in the City of Falcon Heights, County of Ramsey, State of Minnesota, more particularly described as set forth in Exhibit "A" annexed hereto and made a part hereof. • Together with all buildings, improvements, equipment, fixtures, appliances, and other facilities of every nature (except any and all underground storage tanks, pipes and lines, stored materials and other items specifically excluded) owned or controlled by Landlord and located or to be erected or installed by Landlord thereon; and all rights, alleys, rights-of-way, easements, appurtenances thereunto belonging or in anywise appertaining; and all rights of Landlord in and to any public or private thoroughfares abutting the above-described premises, all being hereinafter referred to as the "Demised Premises". To Have And To Hold unto Tenant for a term commencing on the 1St day of October, 1992, and. ending on the 30th day of September, 2012. .. 24 -CHG02:40069922.v1 ~9/28/OS ] 1:33 AM THE RENT FOR THE DEMISED PREMISES, CERTAIN EXTENSION AND • CANCELLATION PRIVILEGES, A PURCHASE OPTION AND A RIGHT OF FIRST REFUSAL AND ALL OTHER COVENANTS, CONDITIONS AND TERMS ARE SET FORTH IN THAT CERTAIN GROUND LEASE BETWEEN LANDLORD AND TENANT OF EVEN DATE HEREWITH, AND ARE HEREBY ADOPTED HEREIN AND MADE A PART HEREOF BY REFERENCE TO THE SAME FULL EXTENT AS IF ALL THE COVENANTS, CONDITIONS AND TERMS THEREOF WERE FULLY SET FORTH HEREIN. IN WITNESS WHEREOF, the parties hereto have duly signed this Memorandum of Lease the day and year first above written. Landlord THE CITY OF FALCON HEIGHTS • By: Susan L. Gehrz, Mayor By: Heather M. Worthington, City Administrator Tenant BP PRODUCTS NORTH AMERICA INC., a Maryland corporation By: Its: • Zs ~CHG02:40069922.v1 ~9/28/OS 11:33 AM • STATE OF MINNESOTA ) SS COUNTY OF RAMSEY ) ACKNOWLEDGMENTS The foregoing instrument was acknowledged before me on this 9th day of November, 2005, by Susan L. Gehrz and, Heather M. Worthington of The City of Falcon Heights. Witness my hand and Notary Seal subscribed and affixed in said County and State, the day and year in this certificate above written. Notary Public My Commission Expires: STATE OF ILLINOIS ) • ) SS COUNTY OF DUPAGE ) On this ,day of , 2005 before me, a Notary Public in and for said County and State, personally appeared to me personally known, who being by me duly sworn did say he/she is the of BP PRODUCTS NORTH AMERICA INC., that the seal affixed is the Corporate Seal of said BP PRODUCTS NORTH AMERICA INC.; that the foregoing Memorandum of Lease was signed and sealed on behalf of said BP PRODUCTS NORTH AMERICA INC. by authority of its Board of Directors and said acknowledged said Memorandum of Lease to be the free act and deed of said BP PRODUCTS NORTH AMERICA INC. Witness my hand and Notary Seal subscribed and affixed in said County and State, the day and year in this certificate above written. Notary Public • My Commission Expires: 26 --CHG02:40069922.v1 ~9/28/OS 11:33 AM EXIIIBIT A Leal Descriution of Demised Premises • That part or the Southeast Quarter of Section 16, Township 29, Range 23, Ramsey County, Minnesota, described as follows: A strip of land 36.50 feet in width, the West line of which is contiguous with the East line of Lot 10, The Crossroads according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota. Said strip of land is to extend by its full width from the North line of the South 204.50 feet of said Southeast Quarter to a line described as follows: Commencing at the Southeast corner of said Southeast Quarter; thence Northerly, along the East line of said Southeast Quarter, a distance of 85.89 feet, as measured along said East line; thence Westerly, on an angle to the right of 90 degrees 00 minutes 00 seconds a distance of 13.00 feet, to the intersection with a line parallel to and distant 36.50 feet East of said East line of Lot 10, said point of intersection is the actual point of beginning of said line to be hereinafter described; thence Southwesterly, to the Southeast corner of said Lot 10 and there terminating. • • 27 -CHGO2:40069922.v1 ~9/28/OS 11:33 AM EXHIBIT Q • SCa/@ : ~ a~ 5G i I ~n%erN t~N~ at s~wk ~o-f.6 . ~.s -- • • ~ _ ~. _ _ .~ Rmaco ~ "f f; Fs tfT~iS~ P,i1;,~+s J ~ ~~ O/L ! / C411'~Jpf~iVY "' 1, ,~ P ~~Rry sourHSAST h ~RNEI~ o~ LaT yip .: .: r r ~,,.. . . w ~ ~~ SDtJTN L/N!' Of SE //•~ SFC. ~b Maier Ste~rt a~~~ 3<.O-O lp.~/ Rau/SAD (EASE PARCEL EXH161T FOR AMOCO OIL ZZ.^ FA~G'EL S'~~ h ~~ ter ~~ ~ ~~ w _ ~~ 9CKJrNERST CQ~PNER SEC. ~i6, TZ9, l~' ~3 City of FALCON HEIGFtTS