Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
CCAgenda_05Nov23
CITY OF FALCON HEIGHTS • Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA November 23, 2005 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON KREUSER ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATIONS: Recognition of Nicholas Allen for the Eagle Scout Award E. APPROVAL OF MINUTES: 11/09/05 F. PUBLIC HEARINGS: • G. CONSENT AGENDA: 1. General Disbursements through 11/17/05: $ 60, 651.56 TAB 1 Payroll l l/O1/OS -11/15/OS $ 14 414.26 2. Approval of renewal city licenses for 2006 to date TAB 2 3. Schedule changes for year-end meetings TAB 3 H. POLICY AGENDA: 1. 2006 Utility Fee Structure TAB 5 2. Approval of contract with Housing Resource Center for 2006 TAB 6 3. Agreement for removal of a tree and assessment of costs TAB 7 4. Adoption of Resolution 2005-20 to support establishment of a Technical TAB 8 Advisory Committee for the Capitol Region Watershed's Rulemaking Process 5. Final Draft 2006 Budget and goals-For Discussion Purposes Only TAB 9 I. REPORTS FROM COUNCIL MEMBERS: K. ADJOURNMENT 1 --CHG02:40069922.v1 ~9/28/OS 11:33 AM • • CITY OF FALCON HEIGHTS CITY COUNCIL MINUTES November 9, 2005 Mayor Gehrz convened the regular City Council meeting at 7:00 PM. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot. Also present: City Administrator Heather Worthington, Deputy Clerk Stacey Kreuser, Attorneys Martin Costello, Katrina Joseph, and Russ Platzik. COMMUNITY FORUM: Bryan Olson, 1592 Roselawn, addressed the council with questions on the upcoming Grand Opening of the Town Square building at Snelling and Larpenteur. John Hustad, former Falcon Heights city .councilmember, gave congratulations to the city on a well-run election. PRESENTATIONS: Falcon Heights prosecuting attorney firm Hughes and Costello presented legislative changes and judicial decisions made during the 2005 session. Katrina Joseph presented case law changes, while Russ Platzik gave statutory updates. Mayor Gehrz asked for council approval to make an addendum to the agenda. Council approval of an invitation for Mayor Gehrz to attend the U of M football game became consent item G5. APPROVAL OF MINUTES: The minutes dated 10/26/05 were approved. PUBLIC HEARINGS: None scheduled. CONSENT AGENDA: Kuettel moved to approve the following items on unanimously approved: 4. General Disbursements through 11 /04/05: Payroll 10/16/05 -10/31/05 the consent agenda, and the motion was $32,911.59 $12, 828.20 5. Approval of Mechanical Contractor's Licenses for T&E Mechanical Services and Comfort Plus 6. Certification of election results from the 11-08-OS general election 7. Approval of Christmas Tree Sales Licenses for Forestry Club, Ltd (U of M) and Falcon Heights/Lauderdale Lions Club 8. Approval of invitation to U of M football game for Mayor Gehrz C POLICY AGENDA: 1. Elected official out-of--state travel policy Gehrz introduced the item by stating that it is rare that any elected officials travel out-of-state, however requirements by the legislature are cause for passing of this policy. Administrator Worthington added the model was given out by the League of Minnesota Cities, and would serve as an adjunct to the Falcon Heights policy already in place. councilmember Lamb requested that the council strike all provisions that were not necessary in the policy, adding that the bulleted provisions were all common sense. ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 2 Councilmember Lamb moved to adopt the elected official out-of--state travel policy with the • agreed upon changes, striking the last sentence of the first paragraph and all bulleted items following it. The motion was seconded by Councilmember Talbot. Motion passed unanimously. 2. SCORE Grant Resolution Administrator Worthington introduced the item by stating the resolution is a perennial item required in order to accept funds to offset recycling expenses. For 2006, the grant amount is expected to be $10,447.00 which goes towards recycling fees, and education items like newsletters and flyers. Councilmember Lindstrom moved to approve the SCORE grant resolution. The motion passed unanimously. 3. Combination of Parcels Administrator Worthington began the item by stating the parcel combination request came from the homeowner. The combination of parcels is due to old lot combinations in the city, and would issue a new PIN number and combined assessments for the property. Councilmember Kuettel moved to approve the combination of parcels. The motion passed unanimously. 4. Amoco/BP Lease Amendment Administrator Worthington began the item by stating that BP/Amoco recommended a memorandum of lease, which is a restatement of the current lease of a narrow strip of land about 10 feet wide owned by the City and leased to BP/Amoco. She added it is standard to ask for this • document, and has seen it in instances of refinancing and title insurance renewal. The document was looked over by City Attorney Roger Knutson, and was changed to reflect format for city and county use. Councilmember Talbot moved to approve the BP/Amoco Lease Amendment. The motion passed unanimously. INFORMATION/ANNOUNCEMENTS Councilmember Talbot shared about his experience interviewing candidates and winners for CTV during election night. He was told that more people watch CTV for election results than go to the Ramsey County website, and congratulated all for a well done election. Councilmembers Lindstrom and Kuettel thanked election judges and all those who voted. Councilmember Lamb reminded residents of the upcoming recycling changes in 2006, with recycling moving from 1St and 3`d Friday to simply every other Friday. Anew calendar is slated to go out in mid-December. Mayor Gehrz invited residents to the Taste of Falcon Heights on November 15th. Entertainment, tours, food, music, city information, and townhome information will be available. 1. Update: Hockey Warming House at Falcon Heights Elementary Administrator Worthington gave a hockey warming house update. She stated none of the • residents she contacted had a problem with the proposed site location of the warming house. The 3 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM costs associated with the house are as follows: $1700 pedestal drop (one-time cost); $900 • electricity for season; $1300 building rental November-March. Councilmember Lamb offered to do the pedestal drop for the City. Administrator Worthington also noted the Truth in Taxation hearing will be held on December 5~' at 7:00 in the Council Chambers. Mayor Gehrz adjourned the regular city council meeting at 8:20 p.m. Respectfully submitted, Stacey Kreuser Deputy Clerk • • 4 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM r~ .~ • i• ITEM: Disbursements and Payroll SUBMITTED BY: Roland O.Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary 1. General Disbursements through 11/17/05: $ 60, 651.56 2. Payroll 11/O1/OS -11/15/O5: $ 14,414.26 i• i• ACTION REQUESTED: • Approval ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 5 CONSENT Gl 11/23/05 DATE 11/17/05 TIME 11:18 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 11-17-OS •CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- ZCMA RETIREMENT TRUST 457 302632 - GEHRZ NOV/O5 LEGISLAT 410 .00 ICMA RETIREMENT TRUST 457 302632 TALBOT NOV/OS LEGISLAT 270 .00 LILLIE SUBURBAN NEWSPAPER NOTICE OF ELECTION LEGISLAT 90 .42 *** TOTAL FOR DEPT 11 770. 42 AMERICAN OFFICE PRODUCTS BOARDS/MARKERS/ENVELOPES ADMINIST 55 .01 AMERICAN OFFICE PRODUCTS LABELS/INKCARTRIDGES/FIL ADMINIST 161 .77 CASH POSTAGE-MAIL CAFRs ADMINIST 5 .85 CASH POSTAGE DUE/MAIL CARRIER ADMINIST 1 .06 CRAFTSMAN CONSTRUCTION REFUND OVERPYMT-BLDG PRM ADMINIST 30 .00 FOUR SEASONS AIR SPEC REFUND:OVERPYMT MECH PRM ADMINIST 17 .81 ICMA RETIREMENT TRUST 457 302632 WORTHINGTON NOVOS ADMINIST 250 .00 LEAGUE OF MN CITIES MAMA REGISTRATION&MEETNG ADMINIST 53 .00 LEAGUE OF MN CITIES LMC CONF WORTHINGTON ADMINIST 300 .00 LEAGUE OF MN CITIES LMC CONF KREUSER ADMINIST 300 .00 MIDWAY CHAMBER COMMERCE MEMBERSHIP ADMINIST 195 .00 ORCHARD TRUST COMPANY MNDCP KREUSER NOV/OS ADMINIST 180 .00 ORCHARD TRUST COMPANY MNDCP ANDERSON NOV/OS ADMINIST 100 .00 61260 PERA PERA NOV/15 WITHHOLDINGS ADMINIST 1,572 .45 RAMSEY COUNTY NOV/OS INSURANCE ADMINIST 3,929 .52 *** TOTAL FOR DEPT 12 7,151. 47 OLSON,ROLAND MILEAGE:MNGFOA CONF/ALEX FINANCE 146 .96 *** TOTAL FOR DEPT 13 146. 96 • CAMPBELL KNUTSON OCT/OS LEGAL SVC LEGAL 846 .30 *** TOTAL FOR DEPT 14 846. 30 CASH ELECTION SUPPLIES ELECTION 11 .68 CASH ELECTION JUDGE FOODITEMS ELECTION 114 .95 STACEY KREUSER MILEAGE - ELECTIONS ELECTION 8 .73 *** TOTAL FOR DEPT 15 135. 36 JACK J AUGER SR OCT MILEAGE FIRE INSPECT PLANNING 16 .01 *** TOTAL FOR DEPT 17 16. 01 61259 US BANCORP COMPUTER:JUMP DRIVE EMERGENC 106 .49 *** TOTAL FOR DEPT 21 106. 49 HUGHES & COSTELLO NOV/OS PROSECUTIONS PROSECUT 2,643 .75 *** TOTAL FOR DEPT 23 2,643. 75 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 61 .88 EMERGENCY APPARATUS MAINT 752 OIL & COOLANT MAINT. FIRE FIG 425 .61 EMERGENCY APPARATUS MAINT 752 NEW ALTERNATOR/LABOR FIRE FIG 880 .00 EMERGENCY APPARATUS MAINT 752 MAINTENANCE & REPAIR FIRE FIG 1,885 .11 EMERGENCY APPARATUS MAINT 757 RPR VACUUM LEAKS/VAL FIRE FIG 956 .49 EMERGENCY APPARATUS MAINT 757 OIL AND MAINTENANCE FIRE FIG 536 .50 EMERGENCY APPARATUS MAINT 757 GENERATOR MAINTENANC FIRE FIG 599 .62 FIRE INSTRUCTORS ASSN. MN MANUAL & STUDY GUIDE FIRE FIG 53 .25 DEEP ROCK WATER COMPANY H2O AND COOLER RENTAL FIRE FIG 24 .55 INTR NATL ASSOC FIRECHIEF MEMBERSHIP DUES FIRE FIG 190 .00 • KINGS TRUE VALUE BATTERIES FIRE FIG 15 .39 DATE 11/17/05 TIME 11:18 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 11-17-OS •CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 61258 CHRIS LESKE REIMB:FIRE FIGHTER I EXP FIRE FIG 272.09 OXYGEN SERVICE COMPANY BREATHING AIR/OXYGEN FIRE FIG 41.75 61261 SUBURBAN ACE HARDWARE FLOOR DRY FIRE FIG 54.25 61261 SUBURBAN ACE HARDWARE GENERATOR REPAIR PARTS FIRE FIG 30.70 *** TOTAL FOR DEPT 24 6,027.19 61257 HOAG, GREG REIMB:TOILETPAPER/TOWELS CITY HAL 158.19 CASH COMPUTER CABLE CITY HAL 26.61 CASH KITCHEN CLEANING SUPPLIE CITY HAL 21.22 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 74.51 DEEP ROCK WATER COMPANY H2O AND COOLER RENTAL CITY HAL 24.55 61261 SUBURBAN ACE HARDWARE RUG CLEANER/STAIN REMOVE CITY HAL 54.38 *** TOTAL FOR DEPT 31 359.46 61257 HOAG, GREG REIMB: MILEAGE OCT/OS STREETS 95.62 XCEL ENERGY ELECT STREETS 8.77 XCEL ENERGY ELECT STREETS 1,863.78 XCEL ENERGY ELECT STREETS 143.09 XCEL ENERGY ELECT STREETS 33.23 XCEL ENERGY ELECT STREETS 10.17 *** TOTAL FOR DEPT 32 2,154.66 61257 HOAG, GREG REIMB: MILEAGE TREE ISSU TREE PRO 30.00 S & S TREE SPECIALISTS IN REMOVAL DAMAGED MAPLE TREE PRO 399.38 • TREE TRUST TREE PLANTINGS TREE PRO 3,040.00 *** TOTAL FOR DEPT 34 3,469.38 61256 ANDERSON, LISA MRPA CONF EXPS REIMB PARK & R 199.81 CASH PLUMBING WASHER PARK & R 1.92 XCEL ENERGY ELECT/GAS CURTIS FIELD PARK & R 79.89 XCEL ENERGY ELECT CURTIS- GAZEBO PARK & R 21.22 61261 SUBURBAN ACE HARDWARE FASTENRS/PAINT/DRILL BIT PARK & R 40.79 QWEST TELEPHONE - CURTIS FIELD PARK & R 53.48 *** TOTAL FOR DEPT 41 397.11 KATIE SARKINEN REFUND SOCCER CLASS PARK PRO 27.00 *** TOTAL FOR DEPT 50 27.00 FIRE EQUIPMENT SPECIALTIE 2-FIRE PANTS W/SUSPENDRS FIRE & R 957.99 FIRE EQUIPMENT SPECIALTIE 1 FIRE COAT FIRE & R 677.59 W.S. DARLEY & CO. FIRE TOOL FIRE & R 204.43 W.S. DARLEY & CO. MEGAPHONE FOR FIRE DEPT FIRE & R 96.41 *** TOTAL FOR DEPT 64 1.936.42 [] ICMA RETIREMENT TRUST 457 302632 TRETSVEN NOV/OS SANITARY 100.00 METROPOLITAN COUNCIL SANITARY SEWER DEC/OS SANITARY 32,680.49 QWEST AUTO DIALER LIFT STATION SANITARY 57.71 *** TOTAL FOR DEPT 75 32,838.20 NRG PROCESSING SOLUTONS CATCH BASIN DEBRIS STORM DR 24.38 *** TOTAL FOR DEPT 76 24.38 EHLERS AND ASSOCIATES REVIEW TIF DIST BUDGETS TIF #1 175.00 DATE 11/17/05 TIME 11:18 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: 11-17-OS ~K# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- *** TOTAL FOR DEPT 77 175.00 EHLERS AND ASSOCIATES REVIEW TIF DIST BUDGETS TIF #2 175.00 *** TOTAL FOR DEPT 78 175.00 COLIN CALLAHAN TUITION REIMBURSEMENT CONTINGE 1,251.00 *** TOTAL FOR DEPT 92 1.251.00 *** TOTAL FOR BANK O1 60,651.56 *** GRAND TOTAL *** 60.651.56 i• i• PERIOD END DATE 11/15/O5 **FILE NOT UPDATED** SYSTEM DATE 11/15/OS C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME ~PE DATE NUMBER PAGE 1 CHECK CHECK NUMBER AMOUNT COM 11 14 O5 34 CLEMENT KURHAJETZ 62203 118.10 COM 11 14 OS 40 KEVIN ANDERSON 62204 107.36 COM 11 14 OS 42 MICHAEL D CLARKIN 62205 132.54 COM 11 14 OS 66 ALFRED HERNANDEZ 62206 66.95 COM 11 14 OS 74 MARK J ALLEN 62.207 97.09 COM 11 14 OS 85 DANIEL S JOHNSON-POWERS 62208 40.79 COM 11 14 OS 87 MICHAEL A MCKAY 62209 89.70 COM 11 14 OS 90 ANDREW P SCHIPPEL 62210 55.99 COM 11 14 OS 91 RICHARD H HINRICHS 62211 212.97 COM 11 14 O5 95 MICHAEL J POESCHL 62212 65.57 COM 11 14 OS 97 PATRICK GAFFNEY 62213 280.28 COM 11 14 OS 98 BRADLEY J. RfiZNY 62214 222.28 COM 11 14 O5 101 DALE E HUFF 62215 117.98 COM 11 14 OS 102 TIMOTHY B SYLVESTER 62216 40.17 COM 11 14 OS 104 VINCENT A VANN 62217 88.09 COM 11 14 OS 105 ANTON M. FEHRENBACH 62218 87.00 COM 11 14 OS 106 SCOTT A. TESCH 62219 83.58 COM 11 14 OS 107 MICHAEL KNOX 62220 61.07 COM 11 14 OS 109 JASON D. DOUVIER 62221 46.29 COM 11 14 OS 111 ABRAHAM, GOL K. 62222 63.96 COM 11 14 O5 112 CHRIS M. LESKE 62223 63.96 COM 11 14 OS 113 YINCHING KAO .62224 22.16 COM 11 14 OS 1003 HEATHER WORTHINGTON 51055 2036.00 COM 11 14 OS 1007 PATRICIA PHILLIPS 51056 489.85 COM 11 14 OS 1008 STACEY T. KREUSER 51057 1107.40 • COM 11 14 OS 1015 GREGORY R. HOAG 51056 1690.60 COM 11 14 OS 1016 LISA A. ANDERSON 51059 1023.35 COM 11 14 OS 1033 DAVE TRETSVEN 51060 1218.52 COM 11 14 O5 1035 JOSEPH J. AUGER SR 51061 315.91 COM 11 14 OS 1038 DEBORAH K JONES 51062 905.03 COM it 14 OS 1072 DONNA LOU REYNOLDS 51063 58.50 COM 11 14 O5 1094 KATHLEEN A BALDWIN 51064 66.63 COM 11 14 OS 1095 MARGARET M BARRETT 51065 48.75 COM 11 14 OS .1096 JANE ADAMS DEHLIN 51066 65.00 COM 11 14 OS 1097 TAI SHIGAKI 51067 113.75 COM 11 14 OS 1104 MARY P. PETERSON 51068 65.00 COM 11 14 OS 1109 DELAINE E MEYER 51069 58.50 COM 11 14 OS 1136 ROLAND O OLSON 51070 1450.40 COM 11 14 OS 1140 ROBERT M PILGRIM 51071 129.06 COM 11 14 OS 1143 COLIN B CALLAHAN 51072 491.30 COM 11 14 O5 1158 STEVEN R GRAHAM 51073 110.50 COM 11 14 OS 1195 WILLIAM L DOWNING 51074 113.75 COM 11.14 OS 1197 VALETTA M GYURCI 51075 65.00 COM 11 14 OS 1198 MARTHA V EVEREST 51076 113.75 COM 11 14 O5 2005 MARYHELEN J TAPIO 51077 113.75 COM 11 14 OS 2027 ANDREA K. HOWELL 51078 60.13 COM 11 14 05 2028 MENTOR C. ADDICKS JR. 51079 110.50 COM 11 14 OS 2033 LILY J. ZAHARIADES 51080 55.25 COM 11 14 O5 2062 VICTORIA L. LONG 51081 63.38 COM 11 14 OS 2117 REBECCA L. SCHMIDT 51082 110.82 COMPUTER CHECKS 14414.26 • MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 14414.26 bank. r:;~ s~s~ c„~~d i° ~`-~ November Statement for activityy from Oct. 05, 2005 througgh Nov. 02, 2005 Inquiries: 1-866-485-4545 CITY OF FALCON HEIGHT ,HEATHER WORTHINGTON (CPN 000107109) Bus 7aoz Page 1 of 1 ;Maur U S Bari!k VISa~l3tasiness-Care! account at a;,glance:.: '- /tfcco~itt " Activity Summary Credit and Payment Information Previous Balance......... .... $109.86 Credit Line ........... $8,000.00 ................. Payments and Credits: ......::: $109.86 Available'Credit ... ...:.......... $7,893.51 .... .. ............... Purchases, Advances & Other Debits' $106.49 Minirirum Payment Due (Current Month)... $10.00 FINANCE CHARGES . ..:.. ..... $0.00 Minimum Payment Due {Past Due) $0.00 M ........... ew Balance ............... :... ..:. $106.49 Total New. inimum Payment Due.......... $10.00 Payment Due Date .................................... Nov. 22, 2U05 To reduce or avoid paying additional finance charges on your pu->hase balance. pay fhe total new balance of $106.49 by t 7/22/05. Any cash balance or balance transfer balance will con6nue'fo accrue daily interest un61 the date your payment is received. __ . ;: .__:: .: . Post Tiahs Ref. Date Dafe Nbr Description of Transaction Payments and Credits 10/17 10/14 0181 PAYMENT THANK YOU ........................................................ Purchases, Advances, Debits ' 10/31 10130 5929 COMPUSA #197 R(7SFVll I F nnN Signature/Approval: BALANCETRANSFER PURCHASES ADVANCES Amounf Notation $109.86 CR Accounting Code: ..._ ......................................... . $0.00 $0.00 0.039698% VARIABLE $106.49 $0.00 O.D39698% VARIABLE $0.00 $0.00 0.054767% VARIABLE $0.00 14.49% 0.00% N $0.00 14.49% 0.00% Y $0.00 19.99% 0.00% N End of Statement • CONSENT G2 • 11/23/05 ITEM: Approval of City license renewals for 2006 SUBMITTED BY: Stacey Kreuser, Deputy Clerk EXPLANATION: Summary: The following contractors have applied for a renewal mechanical contractor's license. City staff has received the necessary items for licensure. • Metro Gas Fitters • Custom Refrigeration • Metropolitan Mechanical • Standard Heating and AC Contractors Inc. • Vogel Sheetmetal, Inc. • Tschida Brothers Plumbing • The Snelling Co. • Home Energy Center • Horowitz Inc. • Norblom Plumbing The following residents have applied for renewal home occupation licenses for 2006. City staff has received the necessary items for licensure. • Thomas D. Betz • Gloria A. Burgess, D.L.P. The following businesses have applied for renewal contractor licenses for 2006. City staff has • received the necessary items for licensure. • Delly Construction, Inc. • Asphalt Driveway Co. The following businesses have applied for renewal municipal licenses for 2006. City staff has received the necessary items for licensure. • TIES • Chin's Kitchen • Dino's Gyros (and liquor license) • Hamline-Hoyt Service, Inc. • Pizza Hut (and liquor license) • Source Comics & Games The following business has applied for bus bench renewal for 2006. City staff has received the necessary items for licensure. • US Bench Corp. The following businesses have applied for refuse/recycling renewal for 2006. City staff has received the necessary items for licensure. • Keith Krupenny & Sons Disposal • Red Arrow ACTION REQUESTED: • Approval of city licenses for the above applicants 6 --CHG02:40069922.v1 ~9/28/OS 1 ] :33 AM CONSENT G3 11/23/05 r~ i• ITEM: Schedule changes for year-end meetings SUBMITTED BY: Mayor Gehrz EXPLANATION: Summary: The City will hold its Truth in Taxation Hearing on Monday, December 5th. As a result, I am recommending that the City Council cancel the regularly scheduled December 7th Workshop. Additionally, I am recommending that the City Council cancel the December 28th Council Meeting, as it may conflict with travel schedules during the holidays. ACTION REQUESTED: Approve meeting schedule changes as outlined above. ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 2 POLICY Hl 11/23/05 . ITEM: 2006 Utility Fee Structure SUBMITTED BY: Heather Worthington, City Administrator Roland Olson, Finance Director EXPLANATION: Summary: The City has two enterprise funds, the Storm Drainage Fund, and the Sanitary Sewer Fund. These are business-type activities that need to be self-supporting through the collection of fee revenue according to our auditors. Each year in our CAFR (Comprehensive Annual Financial Report) there is a "Statement of Revenues, Expenses, and Changes in Fund Net Assets" that presents the revenues and expenses of each of these funds. This statement summarizes the Operating Income or Loss of each of these two enterprise funds. Storm Drainage Fund: Large storm water infrastructure improvements are scheduled for Hamline and Roselawn Avenues in 2006. As of December 31, 2004, this fund had a cash balance of $296,347. The storm water drainage portions of these projects are estimated to cost $466,000. Given the history of revenues and expenditures for 2004 and 2005, and forecasts of revenues and expenditures for . 2006 and 2007 it is clear that the Storm Drainage Fund will be depleted during the year of 2007. There are increasing unfunded federal and state mandates for storm sewer maintenance and control (including NPDES) passed on to the cities that add substantial costs to the storm drainage costs today, and those costs will only become more onerous in the future as those mandates are adjusted through regulatory and court action. Fees are collected to cover ongoing maintenance of the storm water system, including repair of catch basins, installation of new catch basins and other water conveyances, and improving water quality in the two watersheds that serve Falcon Heights. The last increase was 49 cents per quarter in 2002. The fee increased from $3.25 a quarter up to $3.74 a quarter ($14.96/year). Recommendation: We recommend that the Council consider raising the Storm Drainage fee from $3.47 per quarter to $6.00 per quarter beginning on January 1, 2006, and commercial apartment and commercial/industrial properties from $32.50 per acre to $56.00 per acre per quarter (corresponding to the percentage increase for residential customers). Additionally, there were a few commercial properties that had a standard charge of $65 per quarter based on size of lot and drainage area, however, staff now recommends making our commercial rates consistent across all commercial properties. Falcon Heights will still remain in the lowest third of the Metropolitan area in terms of storm water fees, while beginning to cover operational costs within the Storm Drainage Fund without showing a loss. ~CHG02:40069922.v1 ~9/28/OS 11:33 AM Additionally, staff recommends that the Council re-examine these changes after receiving the 2006 CAFR to determine if an additional increase is necessary at that time to ensure that the Fund revenue is adequate. Sanitary Sewer Fund: The Sanitary Sewer Fund has not increased fees in at least 10 years. The fees collected for the Sanitary sewer fund are used to provide water treatment, conveyance of waste, and repair or replacement of sanitary sewer infrastructure. Currently, the Fund has a balance of $1,497,747. While this means that the fund has adequate cash on hand for ongoing projects and maintenance, it is prudent to have a modest increase occasionally to ensure that the city is covering operational costs, and is not compromising its bond rating. An adjustment to the quarterly fee for this service would make the fund more self- sustaining, better representing the cost for this service, and would bring Falcon Heights more into line with other communities in the North Metro. Our current fee is $35 every quarter for a residential household. The few commercial businesses in Falcon Heights are billed on usage based on water meter readings. The U of M St Paul Campus and the State Fair's sanitary sewer charges are based upon water meter readings. The rate is .010325 per cu/ft. Recommendation: We recommend that the Council consider raising the Sanitary Sewer fee 11.4% for homes and • commercial accounts (this amounts to approximately $4.00 per quarter for residential properties). Analysis Our fee structure is very low compared to our surrounding communities. Our costs continue to increase while the revenue remains static. We recommend revising our fee structure to help cover our annual operating costs, especially in the Storm Drainage Fund. We have enclosed examples of survey data from a consulting engineering firm named Advance Engineering and Environmental Services Incorporated. We participated in their survey and they shared the data with the cities that participated. Data from 2004 and 2005 is attached. In these surveys, Falcon Heights ranks near or at the bottom of the survey for cities in terms of costs for services. The recommendations in this staff report will still ensure that the City continues to place in the lowest third of the Metropolitan area for utility fees. ATTACHMENTS: • 2004 and 2005 Storm water and Wastewater Utility Rate Surveys • Estimated Statement of cash flows for Sanitary and Storm Drainage Funds ACTION REQUESTED: Increase storm water fee to $6.00 for residential customers and 60.4% for commercial customers; and raise sanitary sewer fees 11.4% for residential and commercial customers (approximately $4.00 per quarter for residential customers). 4 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM ,~ u • • ~~ Ls~ Ci7 ati _.} ~ C'. + ~ ~' ~. ~ f}y .~ ` ~ Si ~. ~ ~-. +.e4 ~ ~ CT! .. Q ~ ~, ~ ~ . ..L ~ , j.1 ~ ~ ,.1. '"+' j i .. .~ J ;mod +'~F y r~ r~ +Z ~~ ~~ V O ~ ~n J tf n n 0 ~ YL /V~ ~ ~ t.y ~ /"~~ J ~ y ~ /J~ .~!.~ ^f (~ J V J_ n O (~ ~"1 r~ :L ^. Sll \V -rte O ~ aY ~ T_ ...J /~~ J~ /~~ ~ ~. •~V ~ X T f}~1 ~ /mar /~~~ `' v U+ ,+ '. J ~4 ~F `~' (~}~~ LJ ~ '~ 1 V` V~4 f/9T1 '~^ 1JI I'~•• J 4~ ' J ~ V K ~ O ~ ~ a'~ YL v, r~F :L i~ rT C~ ~ ~ ..+ ~' CI~t .~' .. _ ~, .~ L L L .~ - • ~ ~, !m U ~ ~ 1 3 ~ ~ ~. a ~ df ,~ ~ en .~ E ~ ~ d ~ [}F ~ f ~ } N N t I ~ j 1 f i ~ ' W ~ ~ ~ { III f{ ~ f .. ~ _ ~ E ~` m fp ~' [ 9 f a i ! p ~ ~ (1 ~ 1 yy V3 4S N N N~~ ~' ~ fs+ to ~' cc w co ;c ~6 i I R ~ d ~ ~ , sr w &} L~,I W r ~ ~~ O Q~ W~ ' C $ ~ ~ W N~ V ar V a m O N~ V ~ f .y N ~ N O cp •G ~ ~ -'. ~ dt W IIII N b ~ ~ v i €€ N t!/ 1 ~ S ~ ~ p 1 ~ ~ N j IV G} a ~ ov1 1 L'+ I 1 ~ ~ ~ A a 01 i ~ ~ v ~ ~ 1 V 01 ~ ! '' i C!1 ~ GN ~ I ~ V ~ d ~ N ~ CC Ch d y 61 ~ ~ N ~ t t ~ • ~ I ~ ~ ~ _~ fir ^~~tq1 V !!d Yi _~ n 'Y p~,~ _ti~1 0 .~.. .~"~ • ~ 1't'1 1 ~7t~ ~ T _ Jv _ ~ V ~ ~. ... ~ J ay! _ i~ ~~ ^ • ~ . ~ V +.r , ~ ~s l .t ,,~ ..4 u7 ~ ' j (~ { iL~ ~ d ~ ~ ~ ~. ,~ ~` ~ ...i _ ~ ~ ~ ~: :~ °~a ~~ w ~~ ~ ~s ;~ cn :rs . ~ = ~ ., .~ ~ *~-" ~ ~ ~ p cD ... ~ ~ ~ ~ ,~ c~ ro €~ ~ ~ ~ ~' ~ rn • .~ _ -- J - D T _. _- - - -- - - ,'Jr ~ U3 iii ~ ~ ~ ~ FD r~~ Z 1 ~ ~ ~ .,f ~J.~ :1t l ~ i ~ rn ~. c~', /fin ' ~ ~ Li ~ ~ .-« ~. '~ ~ = Y) - _. ~.,. .~" ~* ~' ~'(tV • _- .~. r i _ _ - Y _ _ +.~ ...~ ~ '~ Q ~ ~ ~ _ ~ ~ _ ~ ~ ... ~ Y: Jd a'~i (n ~ ` ~,Q CI ~~ 69' V1 ~ ~ y fQ ~' ~ ~- ~ f/! 6F1. Va N ~ N ~ u _ Ghc U~ u+ O. N ~ d ~ .S/h V1 ~ fH ~i~ Sn _ ~ Cs Of V . `~ s ~ ~ Oe O+ rn w G+ {' .. i ~ _ _ ~ ~ ib _ ~ ~ ~ ~ ~ ~ Qf .t m W u C. :J - >. ~ ~ ~ ~ N ~ Gf t7t © ~ Ch D7 Of RJS ~: ~ H N O~ O C f0 S q, s, ~, ~ U ¢ v 4 "° trt, .c,, ~ ~&t ,,y a to ,..~^ ~ ~ ~ £R t~~ yy EA b* N S!} Uf Vi ~ ~ O? ~ C9 tD ' ~ ~ N J V u V+ tV p ~ m y , Vs O © . r . + fb fb G} ~ (~ } ~ ~' o O X ~ t6 _ a ~. Z ~. /~ ~+ ~ ~y ~y ~1 • ~ `~, ~ ' ~ f7 t "'i ~ ~ ~Ll • ~ 0 ~~ ~. .~ ~. L:R &3 v • ~ City ~ J^ '~ ~ ^1 r n n ~ ~ ~ Fem. w ~ ~ ~. ~ i ,.p ~~ tl ~~ ~'S r1. ..~ - Cf ;'C _ t i rf' ~ ... ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ ~ ~ ~~ W ~o ~w ~~ ~~ EA SJ1 ~ {~ .. 3 "'S D O • City A~ Q7 O a ~C N _N 7 C7 _~ O ~ ~ v m H • I~ ~ ~ '~ - ~~ ^ ~ c _ r ~ r-,. c~ - • - c~ Q ~~ _ '~' ~ _ ~ ry y y D Z ~ ~ ((~ U7 i ~ ~ r~ rT+ `U ~_ O ~ ZJ • ? ~• V a~ ~ ~ :~Q ~"'M i ~• ~ ~~, r~ VI a R, O O LJ ESTIMATED STATEMENT OF CASH FLOWS SANITARY SEWER FUND CASH FLOWS- OPERATING ACTIVITES: Receipts from Customers and Users Receipts from SACS charged to users Payment to Suppliers Payments to Employees Net Cash Flows -Operating Activities • CASH FLOWS -CAPITAL FINANCING: Outside capital funds into city OR Transfers CASH FLOWS -INVESTING ACTIVITIES: Investment Income CASH FLOWS -CAPITAL AND RELATED FINANCING ACTIVITIES: (2006 PROJECT) Net Increase (decrease) in Cash and Cash Equivalents Cash and Cash Equivalents -January 1 Cash and Cash Equivalents -December 31 Year Ending 31-Dec 2005 480,000 30, 000 (443,440) (47,908) 18,652 0 35,000 0 53,652 1,497, 747 1,551,399 Year Ending 31-Dec 480,000 (422, 300) (47,288) 10,412 (225,000) 30, 000 0 (184,588) 1,551,399 1, 366,811 CJ • ESTIMATED STATEMENT OF CASH FLOWS STORM DRAINAGE FUND Year Ending Year Ending 31-Dec 31-Dec CASH FLOWS- OPERATING ACTIVITES: Receipts from Customers and Users Payment to Suppliers Payments to Employees Net Cash Flows -Operating Activities . CASH FLOWS -CAPITAL FINANCING: Transfer from Sanitary Sewer CASH FLOWS -INVESTING ACTIVITIES: Investment Income CASH FLOWS -CAPITAL AND RELATED FINANCING ACTIVITIES: (2006 PROJECT) Net Increase (decrease) in Cash and Cash Equivalents Cash and Cash Equivalents -January 1 Cash and Cash Equivalents -December 31 28,000 28,000 (30,810) (31,810) (22, 004) (31,428) (24,814) (35,238) 0 225,000 10,000 6,000 0 (466,000) (14,814) (270,238) 296,347 281,533 281, 533 11,295 i• • POLICY H2 11/23/05 ITEM: Consideration of contract with. Housing Resource Center (HRC) SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The HRC provides services to Arden Hills, Circle Pines, Coon Rapids, Roseville, Shoreview, Columbia Heights, Falcon Heights, St. Anthony Village, Brooklyn Center, Crystal, New Hope, Robbinsdale and Minneapolis through contract. HRC's mission is to provide free housing services to all residents in their contract cities. They provide the following services: • Information on home maintenance, safety, and improvement financing. • MHFA Fix-up Fund Loan Program dollars • Various home improvement and home purchase program funds • Free construction consultations, including information on construction, building codes and permits • Assistance in reviewing contractor bids, proposals and estimates • Construction assistance during construction • Site visits with homeowners regarding home improvements • First time Homebuyer classes • • Rental information • Mortgage foreclosure prevention programs • Energy assistance programs The contract also includes services to specific income groups, and age groups, including: Senior Housing Regeneration Program The Rehab Incentive Program Falcon Heights became a contract city of the HRC in 2003. With our small staff, and the city's commitment to high service at a reasonable cost, the HRC contract is beneficial for our residents, and assists staff in providing a broader range of services. Staff recommends renewing our annual contract with the Housing Resource Center for 2006. ATTACHMENTS: • Spreadsheet of services provided to date in 2005 to Falcon Heights residents. ACTION REQUESTED: • Consideration of 2006 annual contract with the HRC in the amount of $5,000 for the provision ofhousing-related services to the residents of Falcon Heights. • ~CHG02:40069922.v1 ~9/28/OS 11:33 AM • • • cam., n, ~ z -i -) cn cn (~ ~ r r ap r r ° 0 7v2 3 rn ~ 2 I " ~" „ o O O o " ~ ~ ~ ~ ~ ~ ~ fl , _ ~ ~ ° ~ ° ~ ~ ~, ° m z O 3 z rn m • • ~ a ~ ~ a fD < cn c 3: ~ O ~ O ~ O cn O -n [D -c r-r ~, fD ~ ~ ~ O ~ cD D D ~ ` ~ ~ O ~ m Z m ~ D Z ~ Z ~ n ~: = n ~ 3 ~ fi C n 3 ~~ p ~ n ~ ~ ~ 0 -~ cn ~ nl ~ ~ ~ = rt ~ ~ O ~ ~ O ~ c c z m ~" ~ ~ j0 ~ f4 70 ° ~ m ~ A o ~ fn ,C ~ ~ (~D ~ ~~. ~ ~ O ~ T ~ ~ D ~••~ ° O fl. ~ G' , ~ O c '~ o Q ~ c ~ ~ c 0 rfl ~ r ~. °,° cn ~, ~ ~ ~ ~ rn ~ 6 ©' [~D ~ y f~D ~ '~ ~ W r _-r, o c~n ~ ~ ~ .a ~ ~ ~, ~ l J ~^ D O tn O ~" D O n rn rt et 3 ~ n z ~ I 0 ~ O -i n D ~ ~ v D ~ ~ ' 'rI n _ ~ Z rn z rn ~ ~ W A N O N O O O O O O~ O ~ O Ul ~~ rn ~ m Z ~ O - ~ m ~ ~ ~ ~ ~ 3 0 crnJl ~ Cn rn O O r O O O O O W N O O O N ~~ ~ l Y O ~ O _ ~ Z ~ ~ ~ D v rt ~ ~ rn o ~ ~ 0 0 0 0 0 o N o ~ o ~ o~ O ~ ~ O Vf I C ~ „ __ T m ^ `~' ~ o o ~ 0 0 0 0 0 ~~ ~ o 0 0 ~ ~~ !T 0 3 O I ~ ~ 3 a ~ ~ " Z ~ ' O - / te lv ~ ~ Z ~ r ~ _ In rn 0 0 O O O O O O O ~ O O O N r , ~ ~ ~ ~ / /~~ lY D ~ ~ D O O N w ~+ 0 0 0 0 0 0 0 o N O O O O p~ ~ Q 3 ~ N ~ O r rww Y, 0 ~ °Z D ~ ~ ~ O O N O O F~+ I--` O O W 0 0 0 ~ 0= ~ ~ z rn rt P1' ~ 3 ~ O ~ ~ O N N O O O O O O Q1 O O O ~+ ~ ~ ~ ~ 3 Z [D - /1 ~ 3 ~ lY p ~ ~ .A ~ O O N O O r r O O U'1 O O O t-+ ~~ / ` Y ~ .l ~ 0 m n i V 3 ~ - lD - O rn N p ~ ~ V O N UI O O O O O O ~D O O r O Q~ r-r - ~ - -- tD ~ O V1 W O O ~ ~ ~--~ O t0 O O O O O O - Z O p ~ < o ~ i ~n n ~ N ~p 11 i-+ ~"_` O ~` ~k O O W W t--~ {{ N 2 ` ~ W O ~-+ t--` ~p D ~ O ~ ' ~ ~ i t ~ ~ N r -A W ~ ~ N ~D 0 0 W W ~-` N;~ - CA O N ~-` ~ ~ Q N POLICY H3 11/23/05 !~ ITEM: .Resolution for an agreement for removal of a tree and assessment of costs SUBMITTED BY: Greg Hoag, Director of Parks & Public Works REVIEWED BY: Heather Worthington, City Administrator Roger Knutson, City Attorney EXPLANATION: Summary: Staff has been working with the property owner at 1687 Larpenteur Avenue for most of the summer to remove a tree on the property with Dutch Elm Disease. The property owner has now asked the City to remove the tree and assess the cost of this work to her property taxes. The City has received a proposal to do this work from S & S Tree and Horticultural Services. The City Attorney has drafted a special assessment agreement and staff has met with the property owner and reviewed the costs associated with this assessment agreement. The property owner has agreed to the assessment, and has signed the agreement. ATTACHMENTS: Assessment Agreement Ten year payment schedule Resolution 2005-20 • ACTION REQUESTED • Adoption of Resolution 2005-20 • 6 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM PUBLIC IMPROVEMENT SPECIAL ASSESSMENT AGREEMENT AGREEMENT made this day of , 20 , by and between the CITY OF FALCON HEIGHTS, a Minnesota municipal corporation ("City") and GRETCHEN DORM, a single person (the "Property Owner"). RECITALS A. Property Owner is the fee owner of following real property located in the City of Falcon Heights, County of Ramsey, State of Minnesota: The West 72 feet of the South 195 feet of Lot 8, Annie L ~endrickson's Acre Lots, , subject to Larpenteur Avenue, hereinafter referred to as the "subject property". • B. Property Owner has requested that the City remove a diseased tree from the subject property. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PUBLIC IMPROVEMENTS. 'The City will remove the diseased tree from the subject property. 2. SPECIAL ASSESSMENTS. The City will assess the subject property for the removal of the diseased tree aver 10 years, together with 6 % interest per year on the unpaid balance. The amount of the special assessment is $2742.38. The first installment shall be due and payable with taxes in 2006. The Property Owner waives any and all procedural and substantive objections to the public improvements and special assessments, including but not limited to hearing requirements and any claims that the assessments exceed the benefit to the subject property. The Property Owner waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081. 3. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement • may be recorded against the title to the subject property. i2i6os~i 1 x~x: i oi2sr~oos r: CITY OF FALCON HEIGHTS BY: Susan L. Gehrz, Mayor (SEAL) Heather M. Worthington, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) PROPERTY OWNER: ~ . ~ ~~ TCHEN DORM The foregoing instrument was acknowledged before me this _ day of 20 , by Susan L. Gehrz and by Heather M. Worthington, the Mayor and City Administrator of the City of Falcon Heights, a Minnesota corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY~PUBLIC • 121608v01 2 RNK:10/28/2005 STATE OF MINNESOTA ) • (ss. COUNTY OF ) The foregoing instrument was acknowledged before me this I D day of ~I ~V~enn~vi~ , 20 U 5 , by GRETCHEN DORM, a single person, property owner. NOTARY UBLIC ~, anA«t~d6~. ^ "~ ' ~YU`s~R~ PUBLiC-MINNESOTA ~r j ' ~ iuni ~;cmnnaswn Exykee Jen. 9t, 2010 ~~ 121608x01 RNK:10/28/2005 r: PROJECT Falcon Heights -Diseased Elm Tree PARCEL 1687 Larpenteur Ave W OWNER Gretchen Dorn Constant Principal Payment Method Interest Start Date: 1-Jan-07 Repayment Period: 10 years Interst Rate: 6.00% Assessment: Quantity Unit Measure Unit Price/ft Amount Diseased Elm Tree 1 tree $2,742.38 YEAR ANNUAL PAYMENT PRINCIPAL PAYMENT INTEREST PAYMENT PRINCIPAL REMAINING . 2006 2007 $438.78 $274.24 164.54 $2,742.38 $2,468.14 2008 $422.33 $274.24 148.09 $2,193.90 2009 $405.87 $274.24 131.63 $1,919.67 2010 $389.42 $274.24 115.18 $1,645.43 2011 $372.96 $274.24 98.73 $1,371.19 2012 $356.51 $274.24 82.27 $1,096.95 2013 $340.06 $274.24 65.82 $822.71 2014 $323.60 $274.24 49.36 $548.48 2015 $307.15 $274.24 32.91 $274.24 2016 $290.69 $274.24 16.45 $0.00 $3,647.37 $2,742.38 904.99 Total Cost: $3,647.37 • CITY OF FALCON HEIGHTS N0.2005-20 COUNCIL RESOLUTION • November 23, 2005 RESOLUTION ORDERING ASSESSMENT FOR THE REMOVAL OF A DISEASED ELM TREE AT 1687 LARPENTEUR AVENUE WHEREAS, the property owner at 1687 Larpenteur Avenue has requested that the City of Falcon Heights remove a diseased elm tree on the property; and WHEREAS, in order to complete this work, the City of Falcon Heights has entered into an agreement with the property owner to remove the tree; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Falcon Heights does hereby impose a special assessment of $2,742.38 with 6% interest over 10 years totaling $3,647.37. Moved by: GEHRZ In Favor KUETTEL TALBOT Against LINDSTROM LAMB • Approved by: Susan L. Gehrz, Mayor November 23, 2005 Attested by: Heather Worthington, City Administrator November 23, 2005 7 --CHG02:40069922.v1 ~9/28/OS 11:33 AM Policy H4 11/23/05 • ITEM: Resolution to support establishment of a Technical Advisory Committee for the Capitol Region Watershed's Rulemaking Process SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roger Knutson, City Attorney EXPLANATION: Summary: The Capitol Region Watershed District (CRWD) began the rulemaking process late this summer. The Watershed does not have a Technical Advisory Committee (TAC) currently. A TAC is required by state statute establishing watershed districts and watershed management organizations. To ensure that the rulemaking process takes into consideration the concerns of local units of government within the watershed's boundaries, staff is recommending that the watershed district establish a TAC. The attached resolution outlines some of the issues raised by staff of the concerned cities, including Falcon Heights, Roseville, Saint Paul, and Maplewood. The Watershed Board of Directors met on Wednesday, November 16th, and did take action to extend the comment period for cities to comment on the rules themselves. Staff is working on comments in conjunction with our city engineers, and will make those available at the December 14th Council meeting for review. Comments are to be submitted by Thursday, December 15th ATTACHMENTS: • • Resolution 2005-21 ACTION REQUESTED: • Discussion • Adoption of Resolution 2005-21 • ~CHG02:40069922.v1 ~9/28/OS 11:33 AM City of Falcon Heights RESOLUTION • November 23, 2005 WHEREAS, the Capitol Region Watershed (CRWD) was established on September 24, 1998 to address water quality and storm water rate issues in the cities of Saint Paul, Roseville, Falcon Heights, Lauderdale and Maplewood; and WHEREAS, the CRWD adopted a Watershed Management Plan on December 14, 2000; and WHEREAS, the City of Falcon Heights adopted a Storm water Management Plan on Apri124, 2001; and WHEREAS, and the City of Falcon Heights entered into a Memorandum of Understanding with the CRWD on March 12, 2003; WHEREAS, the City of Falcon Heights submitted the Phase II Storm water Permit on May 7, 2003; and subsequently on March 2, 2004; and March 7, 2005; and WHEREAS, on October 10, 2005, the City of Falcon Heights was informed by the CRWD that it had completed a draft of rules and technical standards which are intended to implement the goals and policies of the CRWD's Watershed Management Plan and that the draft of these rules and • standards was ready for review within a 45-day time period that was set to end on November 29, 2005; and BE IT RESOLVED, the City Council requests that the CRWD establish a Technical Advisory Committee made up of members from each of the cities within the watershed's boundaries to ensure that technical, engineering, and land use considerations unique to municipalities are included in the rules. BE IT FURTHER RESOLVED, that the City of Falcon Heights respectfully requests that the CRWD delay adopting any rules and standards until such time as the CRWD and the impacted cities can meet for the purpose of finding mutually acceptable rules and standards that will facilitate the needs to both the CRWD and its municipalities. No: 2005-21 Moved by: Approved by: Susan L. Gehrz, Mayor November 23, 2005 GEHRZ In Favor KUETTEL Attested by: TALBOT Against Heather Worthington, City Administrator LINDSTROM November 23, 2005 • LAMB 9 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM Policy HS 11/23/05 c: • ITEM: Final Draft 2006 Budget and Goals SUBMITTED BY: Roland Olson, Finance Director Heather Worthington, City Administrator EXPLANATION: Summary: Staff is presenting the final draft of the 2006 Budget and Goals for the Council to review prior to the December St" Truth in Taxation Hearing. This is the result of four budget workshops which began in June with the goal setting. ~CHG02:40069922.v1 ~9/28/OS 11:33 AM 10 City of Falcon Heights DRAFT 2006 Goals Purpose• To sustain this community as a good place to live, work and visit. Goal 1: To protect the public health and safety. Strategy 1: Provide public safety services to citizens Action Items• ^ Provide a responsive, visible, police service utilizing community oriented policing model ^ Provide a responsive, well-trained fire service ^ Practice the emergency management plan ^ Participate in Metro-wide emergency management planning, activities and exercises ^ Continue to offer training to prepare volunteers to assist with disaster response ^ Maintain Community Emergency Response Teams (CERT) throughout the city ^ Work with other cities, agencies and institutions in Ramsey County to develop acounty-wide emergency management inventory and plan ^ Continue to contract with St. Paul for ambulance service ^ Participate in the North Suburban Haz Mat Team ^ Complete migration to the 800 MHz public safety communication system for police, fire, and public works personnel ^ Explore options for a bicycle safety program and bicycle patrols ^ Promote 55 Alive programs Strategy 2: Participate in initiatives designed to prevent crime and the need for emergency responses. • Action Items: ^ Promptly remove graffiti from public buildings and provide removal materials for city businesses ^ Research opportunities for using technology to improve crime watch notification ^ Communicate regularly with residents about Homeland Security and the emergency management plan ^ Support the work of the Neighborhood Commission and Neighborhood Liaisons ^ Review liquor & tobacco license penalties Strategy 3: Participate in early intervention programs with juveniles. •- - - Formatted: Bullets and Numbering ~- - - Formatted: Indent: Left: 1", Bulleted + Level: 1 + Aligned at: 0" + Tab after: 0.25" + Indent at: 0.25", Tabs: 1.25", List tab + Not at 0.25" Action Items• ^ Support Northwest Youth and Family Services (NYFS) ^ Continue referrals to the NYFS Deleted: Increase • Strategy 4: Protect the public health. Action Item• ^ artlcl ate in Ramse Count ublic health emer enc exercises Deleted: Participate in the Ramsey ---p--------~'--- ?'-~-----------~--y---------------------------'" Publicize mos uito control measures utilizin ci council meetin s newsletters and fl ers County Gun LockProgram¶ ,_ _ _ _ _ _ _ _ _ ~ _ _ _ _ ~. ~ ~+- ~' _ _ ~ Conduct a study of solid waste and ~ recycling issues, and hold a public ~. dialogue¶ Goa12: To sustain and promote the assets of the city's unique neighborhoods and tax base including , commercial, residential and open space uses for present and future generations. Deleted: Explore funding of an expansion of the Block Nurse Program into Falcon Heights Strategy 1: Maintain and enhance the neighborhood and community parks with updated facilities, recreation and community services. Action Items: ^ Maintain community landscaping ^ Maintain a sound maintenance program for public facilities ^ Focus on the quality, appearance, and longevity of public improvements ^ Review rental policies and usages ^ Research opportunities for enhancing recreational resources at Falcon Heights Elementary School ^ Organize an annual park clean-up for Curtiss Field •- - - Formatted: Bullets and Numbering Strategy 2: Work with businesses and homeowners to maintain a functional and desirable business and residential environment. Action Items: ^ Continue to review and communicate city code requirements to business and commercial property owners ^ Complete re-codification of city code and maintain it on the website ~- - - Formatted: Bullets and Numbering ^ Maintain the desirability of neighborhoods through education and code enforcement ^ Communicate community standards through photos and code information on the website ^ Work with Northome neighborhood to ensure a smooth implementation period of the SE _ _ _ __ - Deleted: continuetneeonstruetion Comer redevelo ment throw h o en houses and others ecial events in that area phase of the redevelopment of the SE p ~-p p Comer of Snelling and Larpenteur ^ Publicize~alcon Heights businesses includin~,the Farmer's Market_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ n~enues Deleted: and promote the Strategy 3: Maintain the city's infrastructure. Action Items: ^ Maintain the sidewalks ^ Maintain the sanitary sewers and storm sewers ^ Continue with a boulevard tree program for replacement, maintenance and expansion ^ Publicize the resources available through the Housing Resource Center ^ Maintain streets and alleys at the Pavement Management Plan level established by previous city councils . Strategy 4: Protect and enhance the physical land use characteristics of the community. Action Items: ^ tie ularly review and u date zonin code as necessary _ _ _ _ _ Deiecea• xeWrite ^ Participate in planning discussions and get the required planning expertise to assure that University of Minnesota and State Fair land uses and future inter-government decisions do not negatively impact the city's neighborhoods ^ Expand the use of the GIS system for land use planning and maintaining information on the city's land use and facilities ^ Support environmental education programs and activities ~- - - Formatted: Bullets and Numbering ^ Develop plan for 2008 Comprehensive Plan Update Strategy S: Pursue community and economic development opportunities and business retention activities. Action Items: ^ Be well informed with the necessary planning, engineering, financial and legal expertise when making land use decisions ^ Offer local businesses opportunities to be included in new resident welcome packets and ~- - - Formatted: Bullets and Numbering community activities includin>? the food shelf drive Deleted: Encourage public and ~---------------------------------------------------------------------~~ private investment in new biotech Strategy 6: Expand pedestrian and bicycle opportunities. companies thaz utilize the personnel and equipment resources on the St. Paul Action Items: ~"'p°St ^ Be an active partner in the Ramsey County~4ctive Livin~By Desigrl Program _ -- _ ~:. Goa13: To expand opportunities for the interaction and involvement of citizens of all ages in their `~. neighborhoods and community. • Strategy 1: Promote and participate in youth development. Action Items: ^ Continue the Junior Leaders program ^ Include youth as commission members • Include youth in city meetings, trainings and courses ^ Informally interact with youth when the opportunity arises ^ Speak about local government at schools or youth related functions ,' ^ Recognize youth achievement at City Council meetings and in the newsletter, ~ ncl ludin,g the - ,•~ Neil Kwong Award , ^ Promote awareness of the Cable Commission scholarships and internships ~~ , ^ ncoura~e student~artici~ation in City Council Meeting, _ _ - _ - - - - ;%~ ^ Participate in the Kids Voting Program through the Roseville Rotary Club ~- - - C _J Strategy 2: Host community/neighborhood events and activities. Formatted: Bullets and Numbering Formatted: Underline Deleted: Link SE Comer redevelopment to Curtiss Field via pedestrian path¶ Deleted: and through presentation of the Deleted: Explore holding a city council ~ meeting a[ Falcon Heights Elementary School Formatted: Bullets and Numbering Deleted: ¶ Formatted: Indent: Left: 1", Bulleted + Level: 1 + Aligned at: 0" + Tab after: 0.25" + Indent at: 0.25", Tabs: 1.25", List tab + Not at 0.25" Action Items: ^ Sponsor Annual Ice Cream Social ^ Sponsor Dead of Winter Event ^ Encouraeenei hborhood atherin s Deleted: im rom c~ ~~--~-------~----~---------------------------------------'~~ P P ^ Support the Neighborhood Watch and National Night Out activities ^ Recognize Arbor Day ^ Sup op rt the Fire Department/Public Safety Open House ^ Encourage volunteers to be involved in community planning activities ^ Hold annual food drive in conjunction with Falcon Heights Elementary School and other community partners ^ Review and explore existing and additional city sponsored events •- - - Formatted: Bullets and Numbering Strategy 3: Explore, create and provide an array of recreation programming. Action Item: ^ Evaluate the needs for recreation programming for all age groups ^ Provide referrals for alternate programming ^ Manage recreation programming on a seasonal basis ^ Provide space for, and promote the Falconeers Senior program Strategy 4: Encourage citizens to participate in city government Action Items: ^ Promote resident participation ^ Continue web-streaming of council and planning commission meetings ^ Promote, recruit, and publicize citizen participation in city commissions and task forces ~- - - Formatted: Bullets and Numbering Strategy S: Build stronger community and neighborhood connections. ActioD Items: ^ Distribute the "Welcome to Falcon Heights" booklet ^ Support and promote the Neighborhood Liaison Program ^ Pursue conflict resolution resources for neighbors to use in resolving~eighborhood conflicts __ - Deleted: ^ Send out three newsletters per year ^ Distribute monthly flyer -- - - Formatted: Bullets and Numbering ^ Support and expand the city's website ^ Promote AARP Tax Assistance Strategy 6: Maintain and promote our commitment to human rights and diversity. Action Items: Deleted: in . ^ Promote diversit o our commissions .' ~ '-' y~------------------------------------------------' Deleted:h ^ Provide an on-call man hts _ mmisslon °°° Deleted: c • Goal 4: To provide a responsive and effective city government. Strategy 1: Communicate promptly and clearly with citizens, business owners and institutional representatives by anticipating information needs and quickly responding to questions. Formatted: Indent: Left: 0" Action Items: ^ Provide a photo of new staff members and a description of jobs in the newsletter ^ Publish a summary of the goals in the city's newsletter and on the website ^ Educate residents about the property tax ^ Hold a Truth in Taxation Hearing annually ^ Complete re-codification of city code and maintain it on the website t- - - Formatted: Bullets and Numbering Strategy 2: Maintain collaborative relationships with other entities. Action Items: ^ Participate in the U of MCampus/Community Advisory Committee ^ Maintain regular communication with the University of Minnesota, the Metropolitan •- - - Formatted: Indent: Left: 1", Council, Ramsey County, the Minnesota State Fair, the Capital Region Watershed District Bulleted + Level: 1 + Aligned at: 0" the cities surrounding Falcon Heights and the State of Minnesota + Tab after: 0.25" + Indent at: o.zs^, tabs: I.zs^, List tab + Not at ^ Convey city goals to the city's representatives at the legislature, the Metropolitan Council o.zs" and the County, as well as to neighboring communities ^ Participate in Northwest Youth and Familv Service North Suburban Cable Commission and ~- - - Formatted: Bullets and Numbering CTV 15, and the Ramsev County League of Local Governments ^ Encouraee Councilmembers and Staff to participate in service and professional organizations • Strategy 3: Effectively manage the city's consulting and personnel resources. Action Items: ^ Review and clarify staffing assignments and responsibilities regularly ^ Evaluate the performance and work assignments of city employees through annual performance reviews ^ provide employees with affordable resources they require to efficient and effectively do _ _ ~; _ - oeieced: unRecogoize emPioy~s their jobs, including a training plan and technology resources ~ ~ With 5~°'~ a°~~g ^ Provide adequate funds for personnel, equipment and contractors to maintain the city's ` Formatted: Heading 2 infrastructure, facilities, public spaces and public improvements ^ Evaluate and review consultants' performances and fees ^ Retain highly skilled and high functioning employees ~_ Provide salaries and benefits that are competitive with cities of a similar size scaie and t- - - Formatted: Bullets and Numbering SCOpe Strategy 4: Effectively manage the city's financial resources. • Action Items: ^ Update and provide awell-researched five year capital improvement program each year ^ Review and adjust fees and policies as part of the annual budgeting process ^ Research and pursue new revenue sources ^ Pursue conduit bonding opportunities ^ Review and evaluate the city's long term financial needs and the city's current and future financial resources to meet these needs •- - - Formatted: Bullets and Numbering ^ Continue to research and pursue new opportunities for reducing expenses by using more contracts and joint powers agreements to share equipment, personnel, and technology with other levels of government ^ Maintain a contingency fund to be prepared for unexpected, but necessary, expenditures ^ Retain highly skilled and high functioning employees ^ Continue to meet the standards for the GFOA Award for Excellence in Financial Reporting ~- - - Formatted: Bullets and Numbering '-------------------------------------------------------------------------- Deleted:¶ Strategy S Develop an a-mail e~ability to communicate with residents _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Heisted: s Action Items• ^ Solicit a-mail addresses through monthly flyer and newsletter, at the front desk•~n the city _ _ _ _ _, , . Deleted: ~a website, and at communit• eY vents ^ Solicit new resident a-mail addresses ^ Create a resident listserv that is sectional and private • Strategy ~i.• Develop the capabiliy to conduct any ciy to resident transaction online _ , - Deleted: ~ Action Items• ^ Uti~ lize an exception list for those things that we can not or choose not to do online _ _ _ _ _ _ _ _ _ _ _ ., _ Deleted: ne~eloP --------------- ^ Develop policies to address implementation of this goal •