HomeMy WebLinkAboutCCAgenda_05Dec9CITY OF FALCON HEIGHTS
CITY COUNCIL MINUTES
• November 23, 2005
Mayor Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Councilmembers Laura Kuettel, Robert Lamb, Peter Lindstrom and
Richard Talbot. Also present: City Administrator Heather Worthington, and Deputy Clerk Stacey Kreuser.
Mayor Gehrz introduced councilmember-elect Pam Harris.
COMMUNITY FORUM: None.
PRESENTATIONS: Mayor Gehrz recognized Nicholas Allen, recipient of the Eagle Scout Award in 2005.
Allen was congratulated and thanked by the council.
APPROVAL OF MINUTES: The minutes dated 11/23/05 were approved as corrected by councilmember
Kuettel.
PUBLIC HEARINGS: None scheduled.
CONSENT AGENDA:
Kuettel moved to approve the following items on the consent agenda, and the motion was unanimously
approved:
1. General Disbursements through 11/17/05: $ 60,651.56
Payroll 11/O1/OS -11/15/OS $ 14,414.26
2. Approval of renewal city licenses for 2006 to date. Businesses were read off by the
councilmembers.
3. Schedule changes for year-end meetings were made by canceling the Dec. 7~' workshop in lieu of
the Truth in Taxation hearing on Dec. 5`"° and canceling the meeting on Dec. 28a'. The regular
meeting is scheduled for the 14t"
POLICY AGENDA:
1. 2006 Utility Fee Structure
Administrator Worthington gave a brief overview of the two funds in the enterprise category -storm
drainage and sanitary sewer. Worthington stated that the fee structure compared to other cities is very low,
and while costs increase, fees have remained static. She explained the recommended fee increase to the
storm drainage fee would be $6.00 per quarter, up from $3.47 per quarter for residential and $56.00, up from
$32.50 for commercial. Worthington then explained the sanitary sewer fund has not increased fees in at least
10 years. She explained the recommended fee increase to the sanitary sewer fee would be 11.4% for
commercial and residential accounts.
Mayor Gehrz stated that at the work session the council discussed the amount of the increase and the
implications if the fees are continued without an adjustment. The outcome with no increase would be of
concern.
councilmember Lamb then explained the difference between a tax and a fee. He stated taxes apply to things
that generally are used by the population as a whole, while fees apply to those items that are used with
• discretion. He stated through fees, those entities that use city systems (examples of the U of M, State Fair,
and TIES) do not pay taxes to the City but pay fees for services. He stated the general belief that shared
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services are paid for by the tax system, but with fees the City is able to create revenue from those entities that
do not pay taxes. Lamb explained that due to the recent political atmosphere, the description and
commentary on fees and taxes was necessary.
• Mayor Gehrz then asked for any changes. Councilmember Lamb replied he had none, and felt at ease with
the increase since Falcon Heights will remain in the lowest third in comparison with other cities.
Councilmember Lindstrom stated he agreed with Lamb for the same reasons. He noted that whether it is
taxes or fees, the council is reluctant to make increases, and do it only when necessary and on a slight scale.
Councilmember Talbot echoed Lamb's statements and gave thanks for the fee/tax explanation. He noted
public is invited to attend workshop meetings, held the first Wednesday of each month at 6:00 p.m.
Councilmember Kuettel then pointed out that if the City has deficits in funds that are supported by revenues
from fees, and the City does not change the fee to erase any deficits, it makes a difference in the bond rating
of the City. She stated she was in favor of the increase.
Mayor Gehrz then added she was also in favor and felt the change was necessary. She noted that people
have asked her why sanitary sewer is not billed by volume. usage. The cost of billing by usage are high,
because of capital costs associated with installation of flow meters ,and billing it as a flat fee is much more
cost effective. She stated her appreciation of staff for providing the information on the funds.
Councilmember Talbot .moved to approve the increase to $6.00 per quarter for residential, and $56.00 per
quarter for commercial for the storm drainage fee, and an 11.4% increase for residential and commercial for
sanitary sewer. The motion passed unanimously.
2. Approval of contract with Housing Resource Center for 2006
Administrator Worthington gave an overview of the services provided to Falcon Heights residents by the
HRC. She drew the attention of the council to the spreadsheet of statistics on usage so far in 2005, and noted
the contract renewal cost is $5,000.
. Councilmember Talbot said that with increases in so many other things, the contract with HRC is useful, and
he can't support it enough.
Councilmember Kuettel noted that with the housing stock aging in Falcon Heights, it makes perfect sense to
offer this service.
Councilmember Lindstrom stated he has used HRC, and it was fantastic.
Mayor Gehrz explained that before HRC, Falcon Heights was exploring getting an HRA and decided it
wouldn't raise enough money, but with a small investment for HRC Falcon Heights gets a lot of services.
Councilmember Talbot then explained that the contract fee is based on population. Larger cities pay more
for HRC's services.
Councilmember. Lamb then stated that Falcon Heights has the third highest market values in the county, and
residents are dependent on their neighbors for the values of surrounding properties. He stated it is good to
keep market values high (except during tax time). He also noted that for .$5,000 HRC will assist on a
completely objective basis, unlike contractors who perhaps have a vested interest in recommendations,
opinions and suggestions.
Councilmember Kuettel moved to approve the contract with HRC for 2006 for $5,000. The motion passed
unanimously.
3. Agreement for removal of a tree and assessment of costs
Administrator Worthington gave background on the diseased elm tree at 1687 Larpenteur. She stated the
property owner agreed to have the $2742.38 assessed to her property taxes in lieu of one lump sum payment
to the City.
Councilmember Lamb stated he had reservations on the item, stating the City was pushing the bounds of
commercial lending. He asked whether the proper role of government was to become a lender for work done
• to private property. He stated he was unsure of how we was going to vote on the item, but wanted to raise
the point on principle.
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Councilmember Talbot stated that since the elm was diseased, allowing it to remain in the yard negatively
affects other trees.
Councilmember Lindstrom agreed, stating it was required by law to get rid of the tree.
• Administrator Worthington then stated the City has been working with the owner since June, and she is
unable to pay outright to a contractor for this work. She noted that the owner is in non-compliance with state
law requiring the removal of diseased elms.
Councilmember Lamb reiterated again, when is it appropriate for government to act as a commercial lender.
He stated he had a problem with lending to an individual.
Mayor Gehrz then added that it is due to timeliness and the nature of Dutch elm. She stated her confidence
in staff that the best option was secured for getting the tree taken care o£ She noted that the action is
allowed by city policy and state statute, although rare.
Administrator Worthington then added that this instance is the only time the City has used this type of
mechanism. She commended the City Forrester and Public Works, and noted that voluntary compliance was
strived for but did not work out. She also added that the assessment will stay with the property until it is paid
off.
Councilmember Kuettel then asked if the property is sold in five years, can a new owner simply pay the
balance off. Administrator Worthington replied they could.
The motion was made by Councilmember Lindstrom to approve assessment of the costs associated with
removing the elm to the homeowner's property taxes. The motion unanimously passed.
4. Adoption of Resolution 2005-20 to support establishment of a Technical Advisory Committee (TACK
for the Capitol Region Watershed's (CRWD) Rulemaking Process
Administrator Worthington gave an overview of the rulemaking process to date. She explained that a TAC
is necessary because the state statute establishing watershed districts and watershed management
organizations requires such organizations to establish a technical advisory committee made up of
• representatives from affected local government units in the watershed, which will ensure the rulemaking
process takes into consideration the concerns of local units of government. She noted the Watershed Board
met on Nov. 16t" and took action to extend the comment period for cities to Dec. 15t"
Mayor Gehrz asked Administrator Worthington to expand more on rules translating to homeowners thru
taxes. Administrator Worthington explained that since 2000, each city has been operating thru a
memorandum of understanding (MOU) rather than rulemaking. Rulemaking would add permits, reviews by
the CRWD on redevelopment projects, in addition to zoning. She added a TAC needs to be formed to better
represent cities in the rulemaking process.
Councilmember Kuettel asked whether the Dec. 15t" deadline was extended by CRWD. Administrator
Worthington answered it was, in time for the 14t" council meeting.
Councilmember Lamb moved to approve resolution OS-20 to support establishment of a Technical Advisory
Committee (TAC) for the Capitol Region Watershed's (CRWD) Rulemaking Process. The motion was
unanimously approved.
5. Final Draft 2006 Budget and Goals-For Discussion Purposes Only
Mayor Gehrz relayed notification of the TNT hearing on Dec. 5`" at 7:00 p.m. At that time, staff will present
changes to the '06 budget and will be available to answer questions. She noted the TNT hearing will also be
the last chance for the council to make changes.
Administrator Worthington stated the goals are formatted as a "track changes" so amendments are visible.
Councilmember Lindstrom asked whether the spreadsheet with percentages of increase will be available.
Administrator Worthington answered a full description, including those breakdowns, would be available on
the St"
. Councilmember Lamb commended Finance Director Olson for his knowledge and expertise. Administrator
Worthington echoed Lamb's comments.
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REPORTS FROM COUNCIL MEMBERS:
Councilmembers wished residents a Happy Thanksgiving.
• Mayor Gehrz commended Detective Briski of the SAPD for his role in nabbing a burglary suspect accused of
thefts in the Falcon Heights area. Gehrz pointed out an article on the University Grove neighborhood in
Rake magazine. Next she asked that residents keep in mind that Friends of St. Paul and Ramsey County
Parks are taking tree orders for $50, which would make a good holiday gift. She thanked all who had a hand
in organizing and working at the Grand Opening on the 15th of November, including the restaurants,
planning committee, Sherman employees, city commissioners, and residents formaking the event a success.
Mayor Gehrz adjourned the regular city council meeting at 8:30 p.m.
Respectfully submitted,
Stacey Kreuser
Deputy Clerk
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Falcon Heights City Council Minutes
Truth in Taxation Hearing
• December 6, 2005
Mayor Gehrz called the Truth in Taxation Hearing to order at 7:00 p.m.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom, and
Richard Talbot. Also present: City Administrator Heather Worthington, Finance Director
Roland Olson, Councilmember-elect Pam Harris, and Planning and Zoning Intern Jane
Fandrey.
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATIONS: None Scheduled
PUBLIC HEARINGS:
Truth in Taxation Hearing
Mayor Gehrz began by explaining the meeting is the annual Truth in Taxation Hearing to present the
proposed budget and levy for 2006. It also provides an opportunity to present some information about the
impact on proposed taxes and what some of the other impacts are that affect people's proposed taxes. She
explained the staff report by Administrator Worthington will start off the meeting, which will be followed by
a public hearing. She noted there will be no council action at the meeting, but action will be taken at the
Dec. 14 meeting.
. Administrator Worthington began the item with a presentation and by thanking Finance Director Olson for
his hard work in preparing the budget. She explained the budgeting process began in June.
Next she explained the goals of the City which are: to protect public health and safety; to sustain and
promote the assets of the city's unique neighborhoods and tax base; to expand opportunities for the
interaction and involvement of citizens of all ages; and to provide a responsive and effective city
government. For 2006, she noted an added goal of the City's website becoming an effective and useable tool
for citizens 24/7.
Administrator Worthington presented information about the 0.0% increase in the Falcon Heights' levy for
2006, the proposed general operating budget of $1,652,499, and the Special Revenue Fund Budgets for the
year 2005 totaling $88,680.
The Truth in Taxation Hearing was opened to the audience for questions and commentary.
Jim. DeLeo, 1365 Idaho Ave W, asked about the legislative changes shifting the tax burden away from the
state to local governments. He asked how much of a burden Falcon Heights has to shoulder. Mayor Gehrz
stated that Falcon Heights has taken a hit due to LGA, HACA, and MVHC losses. Administrator
Worthington noted that although there was a significant dip in these dollars the last several years, there was a
slight increase this year. She answered the impact was mostly on property owners. She also noted the
HACA dollars will probably not be gotten back.
Councilmember Lindstrom added that the unfunded mandates from not only the state, but the federal
government as well are burdens on cities.
Councilmember Lamb explained how the city portion of levy was not raised, but property owners will see
the city portion has risen. He stated that the increase was blamed on market value increases - 4 categories of
• property: tax exempt (U of M, State Fair, schools, churches), business/commercial (not a lot in FH), multi-
tenant housing/apartments, and individual residences. He stated that three categories are eligible for the tax
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burden. Years ago the formula was set for how much tax could be taken from each category, and about 3
years ago the State significantly changed the formula. The legislature decided that commercial and
apartments were taxed too high and residential was taxed too low. Now the distribution has changed and is
• collected differently between the 3 categories. Secondly, the market value of businesses and apartments has
not risen as fast as residences. The shift from the businesses and apartments onto residences explains why
the tax has gone up for residential homes. Due to the reserve fund, the City was able to smooth out some of
the tax raises by using some reserves and being fiscally conservative. With the current formula, individual
homes will continue to rise as compared to businesses and apartments; he stated the City will be looking at a
continued shift to residential for the tax burden.
Mr. DeLeo thanked Councilmember Lamb for his explanation. He stated that Ramsey County has their
hearing next week, and asked when the State changes rules what happens to the County and what happens to
them? Do they pass it on to us? Councilmember Lamb answered that Ramsey County uses the same
property classification and formula the City does. He answered the same phenomena applies to the County.
Mayor Gehrz added that some of the Ramsey County portion of the increases can be attributed to the light
rail initiative for the Central Corridor and establishment of the consolidated dispatch center and
implementation of 800 MHz. She encouraged Mr. DeLeo to attend the Ramsey County Truth in Taxation
Hearing.
The public hearing was closed.
A brief Council discussion followed.
The Truth in Taxation Hearing was adjourned at 8:06 PM.
. Respectfully submitted,
Stacey Kreuser
•
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CONSENT G1
12/14/05
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O.Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary
1. General Disbursements through 12/07/05: $268,756.01
(Note: Includes progress payment on fire truck)
2. Payroll 11/15/OS -11/30/05: $14,414.26
ACTION REQUESTED:
• Approval
•
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DATE 12/07/05 TIME 04:08 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 12-07-OS
~K# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
GEHRZ, SUE HOTEL & MILEAGE LMC CONF LEGISLAT 229.91
ICMA RETIREMENT TRUST 457 302632 GEHRZ DEC/O5 LEGISLAT 410.00
ICMA RETIREMENT TRUST 457 302632 TALBOT DEC/OS LEGISLAT 270.00
LEAGUE OF MN CITIES LMC 2005 CONF-GEHRZ LEGISLAT 245.00
LEAGUE OF MN CITIES LMC 2005 CONF- KUETTEL LEGISLAT 245.00
COLETTE STEWART CONFLICT RESOLUTION CONF LEGISLAT 125.00
LILLIE SUBURBAN NEWSPAPER LEGAL: TNT HEARING INFO LEGISLAT 62.78
*** TOTAL FOR DEPT 11 1,587.69
AMERICAN OFFICE PRODUCTS NAMEPLATES/DESK FOLDERS ADMINZST 37.06
AMERICAN OFFICE PRODUCTS PAPER BINDERS ADMINZST 36.53
AMERICAN OFFICE PRODUCTS LEGAL PAD,INK CARTRIDGES ADMINIST 149.62
CITY OF ST PAUL ENVELOPES ADMINIST 242.39
ICMA RETIREMENT TRUST 457 302632WORTHINGTON DEC/OS ADMINIST 250.00
STACEY KREUSER MILEAGE/PARKING LMC CONF ADMINIST 78.78
MINNEAPOLIS .PAPER COMPANY LASER/COPY PAPER ADMINIST 191.64
ORCHARD TRUST COMPANY MNDCP KREUSER DEC/OS ADMINIST 180.00
ORCHARD TRUST COMPANY MNDCP ANDERSON DEC/OS ADMINIST 100.00
61339 PERA NOV 30TH PERA WITHHOLDGS ADMINIST 1,576.87
*** TOTAL FOR DEPT 12 2,842.89
CITY OF LITTLE CANADA 2005 ELECTIONS CONSULTG ELECTION 3,214.95
STACEY KREUSER MILEAGE ELECTIONS ELECTION 10.28
61334 STEVEN GRAHAM REPLACE DAMAGED CK 51073 ELECTION 110.50
*** TOTAL FOR DEPT 15 3,335.73
JACK J AUGER SR MILEAGE REIMBURSEMENT PLANNING 19.40
61338 MN NCPERS LIFE INSURANCE JONES- DEC/OS INSURANCE PLANNING 16.00
*** TOTAL FOR DEPT 17 35.40
61335 RUSSELL HOBBIE HAM RADIO/EMERG PREP EMERGENC 340.37
61336 RUSSELL HOBBIE POWER SUPPLY HAM RADIO EMERGENC 47.97
XCEL ENERGY ELECT EMERGENC 6.43
NEXTEL COMMUNICATIONS,INC CELL PHONE EMERGENC 14.01
NEXTEL COMMUNICATIONS,INC CELL PHONE EMERGENC 19.14
NEXTEL COMMUNICATIONS,INC CELL PHONE EMERGENC 39.79
NEXTEL COMMUNICATIONS,INC CELL PHONE EMERGENC 159.74
*** TOTAL FOR DEPT 21 627.45
CITY OF ST ANTHONY DEC/OS POLICE SVCS POLICE 28,743.42
STATE OF MINNESOTA COST OF CITATION BOOKS POLICE 1,107.00
*** TOTAL FOR DEPT 22 29,850.42
HUGHES & COSTELLO DEC/OS PROSECUTIONS PROSECUT 2,613.20
*** TOTAL FOR DEPT 23 2,613.20
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 61~sepaLate
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 61.88
BEARCOM REPAIR BELT CLIP:MONITOR FIRE FIG 9
BEARCOM REPAIR PAGER FIRE FIG 94.35
CITY OF ST PAUL REPR: BUNKER GEAR FIRE FIG 110.08
CITY OF NEW BRIGHTON HAZMAT TNG/SUPPLIES FIRE FIG 856.14
• EMERGENCY APPARATUS MAINT 757 MAINT/ALTERNATOR RPR FIRE FIG 2,065.96
invoices
DATE 12/07/05 TIME 04:08 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2
APPROVAL OF BILLS
PERIOD ENDING: 12-07-OS
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
ACS FIREHOUSE SOLUTIONS FIREHOUSE SOFTWARE FIRE FIG 101.30
HINRICHS,RICH 4TH QTR FIRE HALL CLEANG FIRE FIG 325.00
NEXTEL COMMUNICATIONS,INC CELL PHONE FIRE FIG 169.62
*** TOTAL FOR DEPT 24 3,940 .56
ALLIED WASTE SERVICES SOLID WASTE CHARGES CITY HAL 298.90
HOAG, GREG NOV/O5 MILEAGE REIMB CITY HAL 91.67
BOARD OF WATER COMMISSNRS H2O CITY HAL 9.73
BOARD OF WATER COMMISSNRS S.S. CITY HAL 11.69
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 74.51
61337 HOME DEPOT CRC/GECF JIG SAW BLADES CITY HAL 8.50
GRAINGER, W. W., INC. COMPRESS AIR SPRAYER CITY HAL 84.65
GRAINGER, W. W., INC. 12 70W LAMPS/TRASH BAGS CITY HAL 314.67
XCEL ENERGY ELECT CITY HAL 866.51
XCEL ENERGY GAS CITY HAL 574.47
SUBURBAN ACE HARDWARE DEGREASER/TRASH BAGS/MOP CITY HAL 38.83
SUBURBAN ACE HARDWARE WINDOW INSULATION KIT CITY HAL 11.70
TERMINIX PEST CONTROL/CITY HALL CITY HAL 47.93
NEXTEL COMMUNICATIONS,INC CELL PHONE CITY HAL 14.01
*** TOTAL FOR DEPT 31 2,447 .77
XCEL ENERGY ELECT STREETS 34.76
XCEL ENERGY ELECT STREETS 34.52
XCEL ENERGY ELECT STREETS 33.45
. XCEL ENERGY ELECT STREETS 7.43
XCEL ENERGY ELECT STREETS
XCEL ENERGY ELECT STREETS
XCEL ENERGY ELECT STREETS 14.61
NORTH HGHTS HARDWARE HANK BLACKTOP PATCH STREETS 41.95
61341 RAMSEY CTY PUBLIC WORKS NOV/OS SNOWPLOWING/SANDG STREETS 6,093.99
TRETSVEN, DAVE REIMB: WORK BOOTS STREETS 152.15
NEXTEL COMMUNICATIONS,INC CELL PHONE STREETS 19.14
*** TOTAL FOR DEPT 32 6,462. 12
S & S TREE SPECIALISTS IN DISEASED TREE REMOVAL TREE PRO 2,575.00
VERNIX FORESTRY CONSULT. FORESTRY - 10/7 TO 11/25 TREE PRO 210.44
*** TOTAL FOR DEPT 34 2,785. 44
BOARD OF WATER COMMISSNRS H2O PARK & R 10.34
BOARD OF WATER COMMISSNRS S.S. PARK & R 11.69
BOARD OF WATER COMMISSNRS H2O PARK & R 10.34
BOARD OF WATER COMMISSNRS S.S. PARK & R 11.69
61340 BUREAU CRIMINAL APPREHEN. BACKGROUND CHECKS PARK & R 240.00
MOBILE MINI, INC. PORTABLE WARMING HOUSE PARK & R 806.73
HAR MAR LOCK & SVC CTR KEYS FOR WARMING HOUSE PARK & R 58.58
ICMA RETIREMENT TRUST 457 302632 TRESTVEN DEC/OS PARK & R 100.00
LEAGUE MN CITIES INS TRST GAZEBO INSURANCE PARK & R 52.00
XCEL ENERGY ELECT PARK & R 24.62
XCEL ENERGY ELECT PARK & R 141.77
ON SITE SANITATION COMM PK PORTABLE TOILET PARK & R 36.96
SCHARBER & SONS CUTTING EDGE JD SNOWBLAD PARK & R 196.26
SUBURBAN ACE HARDWARE TUBING CUTTER/VALVE BALL PARK & R 24.97
• SUBURBAN ACE HARDWARE PIPE REPAIR PARTS PARK & R 4.76
separate invoices
DATE 12/07/05 TIME 04:08 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
APPROVAL OF BILLS
PERIOD ENDING: 12-07-OS
~K# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
SUBURBAN ACE HARDWARE HOCKEY BACKSTOPS PARK & R 5.30
SUBURBAN ACE HARDWARE BLADE FOR TRIMMING PARK & R 2.65
SUBURBAN ACE HARDWARE DOOR PARTS FOR CURTIS PARK & R 61.17
SUBURBAN ACE HARDWARE WORK GLOVES PARK & R 15.94
SUBURBAN ACE HARDWARE HOCKEY RINK BACKSTOP PARK & R 23.61
QWEST PARK PHONE PARK & R 111.28
NEXTEL COMMUNICATIONS,INC CELL PHONE PARK & R 16.15
NEXTEL COMMUNICATIONS,INC CELL PHONE PARK & R 16.96
*** TOTAL FOR DEPT 41 1,983 .77
CASH CLAY PROJECT FIRINGS PARK PRO 26.76
MATT HEURUNG REFUND :CANCELLED CLASS PARK PRO 27.00
*** TOTAL FOR DEPT 50 53 .76
ALLIED WASTE SERVICES SOLID WASTE MGMT TAX SOLID WA 50.65
ALLIED WASTE SERVICES RAMSEY CTY CEC CHRG SOLID WA 157.86
WASTE MANAGEMENT- BLAINE NOV/OS RECYCLING SOLID WA 2,559.00
*** TOTAL FOR DEPT 56 2,767 .51
HEWLETT PACKARD HP COMPUTER:POLICE OFFIC GENERAL 852.00
*** TOTAL FOR DEPT 63 852 .00
BEARCOM 2 NEW PAGERS/REPLACEMENT FIRE & R 955.57
CUSTOM FIRE APPARATUS FIRE TRK:PROGRESS PYMT 2 FIRE & R 192,265.00
• FIRE EQUIPMENT SPECIALTIE 5 PAIR FIRE MITTS FIRE & R 208.65
FIRE EQUIPMENT SPECIALTIE 1 PAIR FIRE BOOTS FIRE & R 167.90
W.S. DARLEY & CO. SLEDGE HAMMER/HOOK EQUIP FIRE & R 183.80
*** TOTAL FOR DEPT 64 193,800. 92
BECKER ARENA PRODUCTS NEW FLOOR:CURTIS BUILDNG PUBLIC W 2,486.40
GRAINGER, W. W., INC. SAW/RAFTER ANGLE SQUARE PUBLIC W 125.13
*** TOTAL FOR DEPT 65 2,611. 53
CERTIFIED LABORATORIES LIFT STATION MAINT SANITARY 292.03
CITY OF ST PAUL FUEL OCT/2005 SANITARY 217.69
XCEL ENERGY ELECT SANITARY 23.11
XCEL ENERGY ELECT SANITARY 26.44
NEXTEL COMMUNICATIONS,INC CELL PHONE SANITARY 38.28
*** TOTAL FOR DEPT 75 597. 55
MIKE McPHILLIPS INC FALL STREET SWEEPING STORM DR 9,434.50
*** TOTAL FOR DEPT 76 9,434. 50
COLIN CALLAHAN REIMB: WORK BOOTS/STEELY CONTINGE 125.80
*** TOTAL FOR DEPT 92 125.80
*** TOTAL FOR BANK O1 268,756.01
*** GRAND TOTAL *** 268,756.01
•
PERIOD END DATE 11/30/05 **FILE NOT UPDATED** PAGE 1
SYSTEM DATE 1 1/29/05
C H E C K R E G I S T E R
CHECK CHE CK EMPLOYE E NAME CHECK CHECK
TYPE DAT E NUMBER NUMBER AMOUNT
COM 11 29 OS 6 SUSAN GEHRZ 62227 5.57
COM 11 29 OS 12 LAURA A. KUETTEL 62228 277.05
COM 11 29 OS 13 PETER C. LINDSTROM 62229 277.05
COM 11 29 OS 14 RICHARD P TALBOT JR 62230 7.05
COM 11 29 OS 15 ROBERT E LAMB 62231 277.05
COM 11 29 O5 34 CLEMENT KURHAJETZ 62232 288.54
COM 11 29 OS 40 KEVIN ANDERSON 62233 36.94
COM 11 29 OS 42 MICHAEL D CLARKIN 62234 108.52
COM 11 29 OS 74 MARK J ALLEN 62235 138.52
COM 11 29 OS 91 RICHARD H HINRICHS 62236 38.64
COM 11 29 OS 97 PATRICK GAFFNEY 62237 64.64
COM 11 29 OS 98 BRADLEY J. REZNY 62238 64.64
COM 11 29 OS 1003 HEATHER WORTHINGTON 62241 2036.00
COM 11 29 OS 1007 PATRICIA PHILLIPS 62242 534.29
COM 11 29 OS 1008 STACEY T. KREUSER 62243 1107.40
COM 11 29 OS 1015 GREGORY R. HOAG 62244 1690.60
COM 11 29 OS 1016 LISA A. ANDERSON 62245 1023.35
COM 11 29 O5 1033 DAVE TRETSVEN 62246 1218.52
COM 11 29 OS 1035 JOSEPH J. AUGER SR 62247 340.54
COM 11 29 OS 1038 DEBORAH K JONES 62248 632.63
COM 11 29 OS 1136 ROLAND 0 OLSON 62249 1450.40
COM 11 29 OS 1140 ROBERT M PILGRIM 62250 192.08
COM 11 29 OS 1143 COLIN B CALLAHAN 62251 782.62
COM 11 29 OS 2067 ALEXANDER A. CISNEROS 62252 107.45
• COMPUTER CHECKS 12700.09
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS**** 12700.09
ITEM: Approval of renewal licenses for 2006
• SUBMITTED BY: Stacey Kreuser, Deputy Clerk
CONSENT G2
12/14/05
EXPLANATION:
Summary: The following contractors have applied for a renewal mechanical contractor's license. City staff
has received the necessary items for licensure.
• Bonfe's Plumbing & Heating • Wenzel Heating & AC
• Automatic Garage Door & • Krinkie Heating & AC
Fireplaces • Fireside Hearth & Home
• Centraire
• Gavic and Sons Plumbing
The following residents have applied for renewal home occupation licenses for 2006. City staff has
received the necessary items for licensure.
• Lawrence Greenberg (2) -Rose Bed & Breakfast, Attention Technology, Inc.
The following businesses have applied for renewal municipal licenses for 2006. City staff has received
the necessary items for licensure.
• Cornerstone Construction Management, Inc.
• Chianti Grill (and liquor license)
• J's Liquors (cigarette and liquor license)
• Hair Design Unlimited (and therapeutic massage)
• Minnesota State Horticultural Society
• Blomberg Pharmacy
The following businesses have applied for renewal tree trimming licenses for 2006. City staff has
received the necessary items for licensure.
• Rainbow Tree Company, Inc.
• Pioneer Tree & Landscape
• S&S Tree & Horticultural Specialists, Inc.
The following businesses have applied for refuse/recycling renewal for 2006. City staff has received the
necessary items for licensure.
• Gene's Disposal Service, Inc.
• Aspen Waste Systems, Inc.
ACTION REQUESTED:
Approval of city licenses for the above applicants.
9
-CHG02:40069922.v1 ~9/28/OS 11:33 AM
CONSENT G3
12/14/05
• ITEM: Statutory tort limits
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Roland Olson, Finance Director
EXPLANATION:
Summary: The League of Minnesota Cities Insurance Trust (LMCIT) is requesting that cities determine
if they wish to waive the statutory tort limits of $1,000,000. Under these limits an individual can settle
for no more than $300,000 for a single claim and a single claim for all parties cannot exceed $1,000,000.
Under certain circumstances the LMCIT, which represents the city in these claims, may negotiate above
the legal liability limit if necessary because some claims like employment are exempt from the cap. The
general counsel from the LMCIT said that cities made different choices depending upon their
circumstances. However, he perceived that maintaining the limit was prudent in many cases. The city
has had no claims with settlements for several years.
Since 2000, the city council voted not to waive the statutory tort limits. Staff also consulted with city
attorney, Roger Knutson, to determine if the situation had changed, and he recommended that the city not
waive the statutory tort limit again this year.
• Goa14: To provide a responsive and effective city government.
• Strategy 6: To effectively manage the city's financial resources.
• ATTACHMENTS:
^ Waiver form
ACTION REQUESTED:
Motion not to waive the city's statutory tort limit of $1,000,000.
•
10
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
- LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
4aJ
`~'~' LIABILITY COVERAGE -WAIVER FORM
Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide
~, whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The
decision to waive or not to waive the statutory limits has the following effects:
If the city does not waive the statutory tort limits, an individual claimant would be able to recover no
more than $300,000.on any claim to which the statutory tort limits apply. The total which all claimants
would be able to recover for a single occurrence to which the statutory tort limits apply would be
limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city
a; purchases the optional excess liability coverage.
If the city waives the statutory tort limits and does not purchase excess liability coverage, a single
,';~ claimant could potentially recover up to $1,000,000. on a single occurrence. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to $1,000,000., regardless of the number of claimants.
If the. city waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
This decision must be made by the city council. Cities purchasing coverage must complete and
' return this form to LMCIT before the effective date of the coverage. For further information, contact
LMCIT. You may also wish to discuss these issues with your city attorney.
acce is liabilit c
p y overage limits of $ from the League of
Minnesota Cities Insurance Trust (LMCIT).
Check one:
^ The city DOES NOT WAIVE the monetary limits on municipal tort liability established by
Minnesota Statutes 466.04.
^ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,
`~~j;
to the extent of the limits of the liability coverage obtained from LMCIT.
~ei~
;;;..
Date of city council meeting
"~~~
Signature/Date Position
Return this completed form to LMCIT, 145 University A ve. W., St. Pau/, MN. 55103-2044
n,
LMCIT (11/00)(Rev.l 1/03) Page 1 of 1
CONSENT G4
12/14/05
• ITEM: 2006 tax levy and budget approval
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Mayor Gehrz, Councilmembers Lamb, Lindstrom, Kuettel, and
Talbot, and Roland Olson, Finance Director
EXPLANATION:
Summary: The council is being asked to adopt resolutions OS-22 and OS-23, approving the property tax
levy for 2006 in the amount of $865,008 to support the $1,652,499 operating budget for 2006, and
adopting the 2005 budget in the amount of $1,652,499.
The council held a public hearing on the 2006 Budget on December 6, 2005.
Attachments:
• Resolution OS-22 certifying 2006 tax levy
• Resolution OS-23 adopting 2006 budget
ACTION REQUESTED:
Approval of resolutions OS-22 and OS-23.
•
11
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
RESOLUTION NO: OS-22
•
CITY OF FALCON HEIGHTS
DECEMBER 14, 2005
RESOLUTION CERTIFYING THE 2005 TAX LEVY
BE IT RESOLVED that the city council authorizes the city to levy taxes in the amount of
$865,008 for the year 2006; and
BE IT FURTHER RESOLVED that the county auditor should extend the tax levy in the amount
of $865,008 for the year 2006.
. Moved by:
GEHRZ
KUETTEL In Favor
LAMB
LINDSTROM Against
TALBOT
Subscribed and sworn before me
this day of , 20
Notary Public
My commission expires:
i•
Approved by:
Susan L. Gehrz, Mayor
December 14, 2005
Attested by:
Heather M. Worthington
City Administrator
December 14, 2005
(SEAL)
12
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RESOLUTION NO: OS-23
• CITY OF FALCON HEIGHTS
DECEMBER 14, 2005
RESOLUTION ADOPTING THE 2006 BUDGET
BE IT RESOLVED by the city council of the City of Falcon Heights that the General Operating Budget
for the year 2006 in the amount of $1,652,499, and the Special Revenue Fund Budget for the year 2006
totaling $88,680 is adopted.
Moved by: Approved by:
•
GEHRZ In Favor Attested by:_
KUETTEL
LAMB
LINDSTROM
TALBOT Against
Subscribed and sworn before me
this day of , 20
Notary Public
My commission expires:
Susan L. Gehrz, Mayor
December 14, 2005
Heather M. Worthington
City Administrator
December 14, 2005
(SEAL)
13
--CHG02:40069922.v1 ~9/28/OS 11:33 AM
CONSENT GS
12/14/05
ITEM: Appointment of new volunteer firefighters
SUBMITTED BY: Clem Kurhajetz, Fire Chief
EXPLANATION:
Summary: The Fire Department wishes to appoint the following firefighters:
• Anne Ganschinietz
• Steneco Green
ACTION REQUESTED:
• Appointment of the above firefighters to the Falcon Heights Fire Department.
•
•
14
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CONSENT G6
12/14/05
• ITEM: Approval of progress payment for fire truck
SUBMITTED BY: Clem Kurhajetz, Fire Chief
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The City expects delivery of the new fire truck in January 2006. There has been a delay in
receiving the new truck due to a shortage of the specific truck chassis used for this vehicle. Staff is
recommending a progress payment in the amount of $192,265.00 from public safety capital, and a
retainage of $34,000 to be paid upon delivery, inspection, and approval of the fire department.
This progress payment is listed on the payable run in this agenda packet.
ACTION REQUESTED:
Approval of second progress payment for the fire truck, in the amount of $192,265.00.
•
C
15
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
CONSENT G7
12/14/05
• ITEM: Appointment of Amy Onofrey to the Environment Commission, and Paula Mielke to
the Parks and Recreation Commission
SUBMITTED BY: Mayor Gehrz
EXPLANATION:
Summary: Mayor Gehrz recommends appointment of the following individual to fill a vacancy on the
Environment Commission:
• Amy Onofrey
Mayor Gehrz recommends appointment of the following individual to fill a vacancy on the Parks and
Recreation Commission:
• Paula Mielke
ACTION REQUESTED:
Appointment of Amy Onofrey to the Environment Commission, and Paula Mielke to the Parks and
Recreation Commission.
•
16
--CHG02:40069922.v1 ~9/28/OS 11:33 AM
•
•
r~
ITEM: Roselawn Feasibility Report
SUBMITTED BY: Heather Worthington, City Administrator
POLICY Hl
12/14/05
REVIEWED BY: Greg Hoag, Parks and Public Works Director and Deb Bloom, Roseville
Engineer
EXPLANATION:
Summary: The cities of Falcon Heights and Roseville are proposing to jointly reconstruct Roselawn
Avenue between Snelling and Hamline Avenues in May of 2006. In addition to four community
meetings not required by state statute, the cities have, and will continue to follow the State Statute 429
process for the project, outlined below:
Pre-Construction:
• Resolution ordering preparation of feasibility report (non-resident initiated projects)
• Receive feasibility report and order hearing
• Publish Public Hearing Notice and mail to residents
• Hold Public hearing and order preparation of plans and specifications (Resolution needed)
• Approve plans and specifications and order advertisement for bids (Resolution needed)
• Award Contract (Resolution needed)
• Build Project
Post Construction:
• Council approves resolution declaring cost to be assessed and orders the preparation of an
assessment roll
• Resolution receiving proposed assessment roll and setting hearing date
• Publish public hearing notice and mail notice to residents
• Affidavit of mailing assessment hearing notice to the US Post Office
• Assessment hearing before City Council
• Resolution adopting assessment roll
At the September 28 meeting the Falcon Heights City Council ordered the feasibility report. Tonight staff
is requesting that the Council accept the feasibility report and order a public hearing for January 11, 2006.
ATTACHMENTS:
• Resolution OS-24
• Feasibility Report is bound separately and included in the packet.
ACTION REQUESTED:
• Discussion
• Questions for staff
• Approval of resolution OS-24
--CCHG02:40069922.v1 ~9/28/OS 11:33 AM
17
CJ
CITY OF FALCON HEIGHTS
RESOLUTION NO. OS-24
December 14, 2005
RESOLUTION RECEIVING FEASIBILITY REPORT ON ROSELAWN AVENUE
RECONSTRUCTION PROJECT AND ORDERING PUBLIC HEARINGS
BE IT RESOLVED by the Council of the City of Falcon Heights as follows:
1. By resolution adopted September 28, 2005, the Council directed the City Engineer to prepare
preliminary reports as to the feasibility of the proposed improvements:
Roselawn Avenue Reconstruction (between Snelling and Hamline Avenue)
2. The City Engineer was also directed to include in the report the estimated cost of the proposed
improvements. The preliminary report and cost estimates have been submitted and considered by the
Council and are hereby approved and directed to be placed on file in the office of the City
Administrator. The improvements proposed to be made in the general manner set forth in the report
are designated as Roselawn Avenue Reconstruction.
3. The Council shall meet at the City Hall, 2077 West Larpenteur Avenue, in said City, on January 11,
2006, at 7:00 p.m. for the purpose of holding a public hearing on the proposed improvements under
and pursuant to the provisions of Minnesota Statutes, Chapter 429, and the Administrator is hereby
authorized and directed to cause notice of the time, place, and purpose of that meeting to be
• published twice in the official newspaper, Roseville Review, which publications shall be a week
apart, and the second publication shall be not less than three days before the date of the hearing.
4. The notice shall be in substantially the following form: (see attachments).
5. The general nature, estimated cost and area proposed to be assessed for Roselawn Avenue
Reconstruction are determined to be as stated in the foregoing notice, as fully as though the same
were separately set forth and resolved herein.
I, the undersigned, being the duly qualified City Administrator of the City of Falcon Heights,
County of Ramsey, State of Minnesota, do hereby certify that I have carefully compared the attached and
foregoing extract of minutes of a regular meeting of said City Council held on the 14th day of December,
2005, with the original thereof on file in my office.
WITNESS MY HAND officially as such Administrator this 14th day of December, 2005.
Moved by:
Approved:
Susan L. Gehrz, Mayor
December 14, 2005
GEHRZ
KUETTEL
• LAMB
LINDSTROM
TALBOT
In Favor Attested:
Heather M. Worthington
City Administrator
December 14, 2005
Against
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
18
POLICY H2
12/14/05
• ITEM: Commission liaison appointments
SUBMITTED BY: Mayor Gehrz
EXPLANATION:
Summary
The following councilmembers are recommended for appointment as liaison to their respective
commissions.
• Planning Commission: Laura Kuettel
• Parks & Rec Commission: Pam Harris
• Neighborhood Commission: Sue Gehrz
• Human Rights Commission: Pam Harris
• Environment Commission: Peter Lindstrom
• Cable Commission: Rick Talbot Alternate: Laura Kuettel
• Ramsey County League of Local Governments Board: Rick Talbot
• • Northwest Youth & Family Services: Peter Lindstrom
• U of M Stadium Advisory Committee: Sue Gehrz
• U of M Campus Community Advisory Committee: Sue Gehrz
ACTION REQUESTED:
Approval
•
19
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
POLICY H3
12/14/05
• ITEM: Approval of Joint Powers Agreement for GIS User Group
SUBMITTED BY: Deb Jones, Planning and Zoning Coordinator
REVEIWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The Ramsey County GIS Users Group is ajoint-powers entity that works cooperatively with
Ramsey County to provide Geographical Information System (GIS) information and mapping resources
(such as digital orthographic photography) for its member cities. This collaborative organization saves
the member cities money, allows cities to share data and technical resources, and provides valuable
education for our employees.
The following are a few of the benefits to Falcon Heights provided by membership in the Ramsey County
GIS User Group:
• Unlimited access to County parcel data for a fraction of the cost of an individual license with the
County;
• Access to new map data in 2006, including high resolution aerial photography, ground contours and
physical feature data, jointly funded by the User Group and Ramsey County;
• Public online mapping website that gives citizens and city staff direct browser access to property maps
and other public information without specialized GIS software or expertise;
• • Participation in new collaborative projects, both County and Metro-wide, including:
o Development of a complete occupiable unit address database for improved emergency dispatch
and other business needs;
o Significant upgrade of street centerline data;
o Mapping of all county walking and bike trails in partnership with the Active Living Ramsey
County! Project;
The city first approved this JPA in 2000 and renewed in 2003. The JPA is now being presented for
renewal to all of the member cities.
ATTACHMENTS:
• Proposed Joint Powers Agreement among members of the Ramsey County Geographic
Information Systems Users
ACTION REQUESTED:
Approval
•
20
--CHG02:40069922.v1 ~9/28/OS 11:33 AM
JOINT POWERS AGREEMENT AMONG MEMBERS OF
THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP
• This JOINT POWERS AGREEMENT (Agreement), which shall have an effective date of January 1,
2006, is entered into pursuant to the provisions of Minnesota Statutes Section 471.59 between Falcon
Heights, body politic and corporate under the laws of the State of Minnesota and other bodies politic and
corporate under the laws of the State of Minnesota for the purposes of forming the Ramsey County
Geographic Information System Users Group hereinafter referred to as the AUsers Group.
ARTICLE I. INTENT OF THIS AGREEMENT:
In 1995, an alliance was formed between public agencies interested in using Geographic Information
Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to enable
those parties who are part of the Users Group to be represented by the Users Group for the purposes of
undertaking negotiations and transactions with Ramsey County and any other body politic.
ARTICLE II. DEFINITIONS:
Section 1. Members are deemed to be those local units of government, special purpose government units,
local agencies and the Ramsey Conservation District who have executed this Joint Powers Agreement and
have paid fees as provided in Article X.
Section 2. Paying Affiliates are those county, regional, state and federal agencies, local government
organizations with regional jurisdiction, local government cooperative organizations, non-profit
organizations and educational institutions with direct or indirect involvement in GIS activities that have
paid fees as provided in Article X. Paying Affiliate membership must be approved by the Board. Paying
• Affiliates are nonvoting participants and are not eligible to serve on the Board.
Section 3. Non-Paying Affiliates are those representatives of county, regional, state and federal agencies,
local government organizations with regional jurisdiction, local government cooperative organizations,
non-profit organizations and educational institutions with direct or indirect involvement in GIS activities.
Private sector entities that are contracted to perform GIS-related tasks for a Member can also join as a
Non-Paying Affiliate. Regular Affiliate membership must be approved by the Board. Non-Paying
Affiliates are non-voting participants are not eligible to serve on the Board, do not pay membership or
fees as described in Article X, and are not entitled to data access and exchange detailed in this agreement.
ARTICLE III. USER GROUP STRUCTURE:
Section 1. The Users Group will be governed and managed by a Board of Directors (A Board).
Section 2. One Director will represent each Member organization. Each Member organization shall
appoint one Director and an alternate to serve on the Board.
Section 3. The Board shall also have the following officers: a Chair, Vice Chair, Secretary and Treasurer.
Section 4. These officers are elected annually by the Board.
Section 5. These officers are undertaken on a voluntary basis without pay.
• Section 6. A quorum will consist of at least aone-half attendance of full membership of the Board.
Section 7. Decisions will be made by majority of the quorum.
21
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
ARTICLE IV. DUTIES OF THE BOARD OF DIRECTORS:
• Section 1. The Board shall meet at least two times per year.
Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date
of this Agreement. The meeting will be called for the purposes of electing the officer positions of Chair,
Vice Chair, Secretary and Treasurer. This meeting will allow the adoption of by-laws and other
procedures governing the conduct of its meetings and its business as it deems appropriate. This meeting
will also be called by the Board to determine the User Group Budget, review the operating procedures
within this Agreement, and approve agreements with Ramsey County for the purposes of GIS data
exchange, data access, data delivery and the updating of physical features.
Section 3. The Board shall approve and adopt the formula for the distribution of costs associated with
access to Ramsey County GIS data and for the updating of physical features. This formula shall be
reviewed annually by the Board.
Section 4. The Board shall arrange for and facilitate regular meetings of the User Group and for User
Group activities.
Section 5. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the
Chair. The Secretary is responsible for recording the proceedings of the Board and communicating these
proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records
of the Board.
• Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group.
Disbursement will be made in the method prescribed by law for statutory cities.
Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the
general purposes of this Agreement.
Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against
liability of the Users Group and its constituent Members.
Section 9. The Board may:
(i) enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding
requirements imposed by State or local law.
(ii) provide for the prosecution, defense, or other participation in proceedings at law or in equity in which
it may have an interest;
(iii) employ such persons as it deems necessary on a part-time, full-time or consultancy basis;
(iv) purchase, hold or dispose of real and personal property;
(v) contract for space, commodities or personal services with a Member or group of Members;
(vi) accept gifts, apply for and use grants or loans of money or other property from the state, the United
States of America, and from other government units and may enter into agreements in connection
therewith and hold, use and dispose of such money or property in accordance with the terms of the gift,
grant, loan or agreement relating thereto.
(vii) appoint a fiscal agent;
ARTICLE V. NEW MEMBERS:
22
~CHG02:40069922.v1 X9/28/05 11:33 AM
Section 1. Those units of government who are not part of this initial Agreement may join as Members of
the Users Group at any time.
• Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign the
current Agreement.
Section 3. The New Members and Paying Affiliates will pay the current one-time membership fee and the
data exchange fee due for the year in which the new Member is joining as set by the Board in Article IV,
Section 4, as calculated by the current formula. Fees will not be pro-rated for new Members who join after
January 1 of each year.
ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY:
Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with
Ramsey County for the exchange of County GIS Data with Members and Paying Affiliates at a
preferential fee structure. A component of the fees will apply to the maintenance of digital physical
features from aerial photography captured County-wide on a three year basis.
Section 2. The GIS Data should consist of the following components:
(i) The Ramsey County Digital Base Map as generated and maintained by the County.
(ii) The Ramsey County Attribute Data Base as generated and maintained by the County.
(iii) The Physical Features File as generated and maintained by the County.
Section 3. The Board will negotiate on behalf of the Members and Paying Affiliates for the cost and
method of access to this data. Prior to each annual payment to Ramsey County, the Board shall determine
whether it is satisfied with the content, accuracy and timeliness of the data provided to date and make a
determination if further payment shall be made.
ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT:
Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting
Member for the requesting parties own use where that GIS data has been in some way derived and
developed from the County GIS Data as a result of this Agreement or future agreements between the
Users Group and Ramsey County. Members agree to exchange with Ramsey County and with any other
Member, any attribute data that it has created and maintained where that data can be associated to a parcel
using a parcel identifier. Members also agree to exchange any building permit data deemed by Ramsey
County as necessary for the identification of future physical feature data base updates.
Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed
necessary relating to supply of GIS data generated by a Member.
Section 3. Any costs associated with a Member supplying data to Ramsey County or to any other Member
shall be for access and delivery of that data only and not for any costs associated with the development of
that data.
ARTICLE VIII. DATA ACCESS AND USAGE:
Section 1. All Members and Paying Affiliates shall have equal rights to access Ramsey County GIS Data.
• Section 2. Data generated by Ramsey County and provided to Members and Paying Affiliates may not be
sold in its original form to third party agencies. However, a Member or Paying Affiliate may allow use of
the original data by a third party for specific contracted purposes. Data generated by Members or Paying
23
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
Affiliates and provided to Ramsey County may not be sold by Ramsey County in its original form to third
party agencies. However, Ramsey County may allow use of the original data by a third party for specific
• contracted purposes.
Section 3. Data which results from enhancement by a Member or Paying Affiliate of Ramsey County GIS
Data, received pursuant to this Agreement, may be sold or exchanged to a third party.
Section 4. All Members and Paying Affiliates will adhere to future Users Group license agreements for
County or other agency GIS data.
ARTICLE IX. DATA SECURITY:
All Members and Paying Affiliates of the Users Group agree to abide by the data privacy and data
security standards of the supplying agency when using data made available by that agency.
ARTICLE X. FINANCIAL MATTERS:
Section 1. The fiscal year of the Users Group is the calendar year.
Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July
1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment
or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly
thereafter to the chief administrative officer of each Member organization.
Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of
the Board of Directors. The costs could be met by membership fees. These costs could include Users
• Group administrative costs, purchase of liability insurance and others as appropriate.
Section 4. Membership Fee: New Members and new Paying Affiliates shall pay aone-time membership
fee of $500 to the Users Group for the calendar year 2006. The amount of this fee shall be reviewed and
set annually by the Board of Directors for new Members and new Paying Affiliates.
Section 5. Data Access and Physical Features Maintenance Fee: Members and Paying Affiliates shall
commit to a three-year payment of data access and physical features maintenance fees, except where a
one-year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an
annual basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey
County by the Users Group on behalf of the Members and Paying Affiliates on an annual basis. The
amount to be paid by each Member and Paying Affiliates will be determined by the Board and will be
reviewed annually.
Section 6. Special Projects Assessments: Members and Paying Affiliates who wish to enter into special
projects and consultations shall present proposals to the Board for review. Examples of special projects
could be cooperative training or consortium purchase of software. Upon approval by the Board, those
Members and Paying Affiliates who are part of the project will be assessed to meet the cost of the project.
Section 7. Billings to the Members and Paying Affiliates are due and payable no later than 60 days after
the receipt of the annual invoice. In the event of a dispute as to the amount of a billing, a Member or
Paying Affiliate must nevertheless make payment as billed to preserve membership status. The Member
or Paying Affiliate may make payment subject to its right to dispute the bill and exercise any remedies
• available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the
24
--CHG02:40069922.v1 ~9/28/OS 11:33 AM
Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but
the Users Group rights to receive payment are not affected by the termination of membership.
• ARTICLE XI. TERM:
Section 1. This Agreement shall be in force through December 31, 2008, or until superseded by another
agreement.
Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the
Board, a new Agreement will be developed and circulated at least three months prior to December 31,
2008 and be agreed upon and signed on or before December 31, 2008.
ARTICLE XII. TERMINATION:
Each Member or Paying Affiliate shall have the right to terminate its membership and participation in the
Users Group with or without cause by formal resolution of the Member's or Paying Affiliate's
organization and communicated to the Board in writing. However, the Member or Paying Affiliate is still
obligated to its financial commitments for the year during which termination of membership occurs.
These commitments include:
(i) any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all
Members and Paying Affiliates.
(ii) any balance owing on Special Projects Assessments. This commitment applies to Members and
Paying Affiliates which have entered into any special project agreement(s). Termination of membership
prior to expiration of the Agreement shall make a local unit of government ineligible to re join as a
Member or Paying Affiliate under the current Agreement.
• ARTICLE XIII. DISSOLUTION:
Section 1. The Users Group may be dissolved by atwo-thirds vote of its Members in good standing.
Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the
governing bodies of the required Members requesting dissolution of the Users Group.
Section 2. In the event of dissolution, the Board must determine the measures necessary to affect the
dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject
to the provisions of this agreement and law.
Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the
Users Group will be distributed among the then existing Members and Paying Affiliates in direct
proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users
Group, the net deficit of the Users Group will be charged to and paid by the then existing Members and
Paying Affiliates in direct proportion to their cumulative annual contributions.
ARTICLE XIV. ACCESS TO DOCUMENTS:
Until the expiration of three years after this Agreement terminates, the Users Group shall make available
to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents,
accounting procedures and practices of the Users Group relating to this Agreement.
ARTICLE XV. HOLD HARMLESS:
Section 1. Each Member or Paying Affiliate agrees to defend, indemnify and hold the other Members or
• Paying Affiliates harmless from any claims, demands, actions or causes of action, including reasonable
attorneys fees, against or incurred by such other Members or Paying Affiliates, for injury to, death of, or
25
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damage to the property of any third person or persons, arising out of any act or omission on the part of the
indemnifying Member or Paying Affiliate or any of its agents, servants or employees in the performance
. of or with relation to any of the work or services provided by Members or Paying Affiliates under the
terms of this Agreement.
Section 2. Nothing in this Agreement shall constitute a waiver by either Members or Paying Affiliates or
the Users Group of any limitation of liability under Minnesota Statutes Chapter 466.
Section 3. Under no circumstances, however, shall a Member or Paying Affiliate be required to pay on
behalf of itself and other Members or Paying Affiliates, any amounts in excess of the limits on liability
established in Minnesota Statutes Chapter 466 applicable to any one
Member or Paying Affiliate. The limits of liability for some or all of the Members or Paying Affiliates
may not be added together to determine the maximum amount of liability for any Member or Paying
Affiliate.
SECTION XVI. EQUAL EMPLOYMENT OPPORTUNITY:
Section 1. The Members and Paying Affiliates and the Users Group agree to comply with all federal, state
and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful
discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital
status, status with regard to public assistance, disability or age.
Section 2. When required by law and requested by the other party, the Users Group shall furnish a written
affirmative action plan to the Members and Paying Affiliates.
SECTION XVII. DATA PRACTICES:
. Section 1. All data collected, created, received, maintained or disseminated for any purpose in the course
of either the Member's or Paying Affiliate's or the Users Group's performance of this Agreement is
governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules
adopted to implement the Act.
Section 2. The Members and Paying Affiliates and the Users Group agree to abide strictly by these
statutes, rules and regulations.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this 14th day of
December, 2005.
ORGANIZATION: Falcon Heights
Moved by:
Approved:
Susan L. Gehrz, Mayor
December 14, 2005
GEHRZ
KUETTEL
LAMB
LINDSTROM
• TALBOT
In Favor Attested:
Heather M. Worthington
City Administrator
December 14, 2005
Against
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POLICY H4
12/14/05
• ITEM: Approval of Lauderdale Fire Contract
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Roger Knutson, City Attorney
Brian Bakken-Heck, City Administrator, Lauderdale
EXPLANATION:
Summary: Since approximately 1980, the City of Falcon Heights has provided fire services to the City of
Lauderdale under contract. This contract language has not been updated since 1996, and staff from both
cities reviewed the contract language earlier this fall, and made recommendations to both city councils
regarding needed changes.
Specifically, two major changes were made to the existing agreement. First, the amended contract
includes a provision for Lauderdale to pay for a portion of capital costs for equipment, including fire
trucks, based on their share of the overall fire department budget; and the addition of two appendixes to
the agreement that outline the fee schedule and the capital share issue. The fee schedule also reflects cost
of living increases for call out pay.
Lauderdale's City Council approved the contract at their last council meeting.
• ATTACHMENT:
Amended contract for fire services
ACTION REQUESTED:
Approval of contract to provide fire services to the City of Lauderdale
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AGREEMENT FOR FIRE SERVICE BETWEEN
THE CITY OF FALCON HEIGHTS AND
• THE CITY OF LAUDERDALE
This agreement is made between the City of Falcon Heights, a Minnesota municipal corporation, and the
City of Lauderdale, a Minnesota municipal corporation, on the
14th day of December, 2005.
WHEREAS, the parties hereto are parties to a previous agreement dated February 9, 1996, relating to the
furnishing of fire service by the City of Falcon Heights to the City of Lauderdale; and
WHEREAS, the parties wish to make this agreement for the continued provision of fire service by the
City of Falcon Heights to the City of Lauderdale in accordance with the terms and provisions hereinafter
set forth; and
WHEREAS, the City of Falcon Heights is authorized by prior action of the city council pursuant to MSA
Section 438.08 to provide fire service outside the limits of Falcon Heights; and
WHEREAS, MSA Section 438.09 authorizes municipalities to contract with other municipalities
providing fire services as authorized under MSA 438.08 to contract for compensation for services
rendered; and
WHEREAS, Falcon Heights and Lauderdale are adjacent communities and Falcon Heights has the means
and ability to provide fire protection services for Lauderdale while at the same time providing adequate
fire services within the City of Falcon Heights.
NOW, THEREFORE, the parties hereto agree as follows:
1. Services. Falcon Heights shall provide the following services to Lauderdale:
a. Fire Services. Falcon Heights shall furnish fire protection services to all property
located within Lauderdale. Falcon Heights shall respond to all fires in Lauderdale with the
same level of service and effort as it does in Falcon Heights whenever Falcon Heights is
notified of such fire.
b. Routine Fire Inspection Services. Falcon Heights shall provide routine fire inspection
services. The services shall include routine annual inspections of all day care facilities,
multi-family residential structures with three or more units, and commercial and industrial
structures, and one follow-up inspection per structure.
c. Non-routine Fire Inspection Services. Falcon Heights shall provide additional fire
inspection services necessitated by particular fire code concerns, complaints, or the need
for more than one follow-up inspection.
2. Compensation. For the services provided herein by Falcon Heights, Lauderdale shall pay Falcon
• Heights the sum of the following:
a. A readiness-to-serve factor equal to a base rate sum computed by multiplying the
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previous year's fair market value of all property in Lauderdale, times a standard multiplier
of .00009723.
• b. Charges for service will be based upon a charge for each truck according to the call
time as outlined in the Appendix A. The fee shall be based on the budgeted costs for
operating the fire department. Falcon Heights shall provide Lauderdale with a preliminary
estimated cost by September 1st and a final estimated cost which is no more than 3%
greater than the preliminary cost, by September 1st of each year.
c. A fee for fire prevention services based upon the fire inspector's hourly rate and
mileage and an estimated number of hours of fire prevention inspection activities and
associated work will be calculated for the coming year. Any fire prevention services
provided that exceed the number of estimated hours will be charged on an "as needed"
basis and be pro-rated using the fire inspector's hourly rate and mileage.
d. It shall be the responsibility of Lauderdale to recover or pay for any HAZMAT costs
incurred in Lauderdale.
e. Lauderdale shall make payment to Falcon Heights based on the rates and charges
established by Falcon Heights for each calendar year. Falcon Heights shall bill Lauderdale
monthly for services received. The bill shall be submitted within thirty days after the end
of the month. Lauderdale shall pay on a monthly basis on or before the 1 S` day of each
month.
• £ The City of Lauderdale shall pay a capital share for fire truck replacement of Truck
752 and 753 commencing in 2006 and continuing through 2011, of $816.65 per year, as
outlined in Appendix B.
3. Effective Date and Term. This agreement shall apply to services rendered and shall continue
in force until modified or terminated by agreement of the parties or until termination by either party. The
agreement may be severed by either party by notifying the other party's city administrator with a written
notice of termination on or before July 15 of the calendar year of the party's intent to terminate the
contract no earlier than midnight, December 31 of that same calendar year or after December 31 of that
calendar year as identified in the notification of termination.
4. Liability. Falcon Heights shall not be liable to Lauderdale or any other person or party for
loss or damage of any kind whatever resulting from any failure to prevent, control or extinguish any fire,
or prevent any personal injury, unless such loss or damage or injury is caused by the gross negligence of
Falcon Heights.
5. State Aid. Pursuant to the authority granted in MSA Section 69.011, et. seq. and in particular
MSA Section 69.021, Subd. 7, Falcon Heights shall, for the purposes of calculating fire state aid, be
entitled to include the population and net tax capacity of Lauderdale in the area for which it furnishes fire
protection service and two duly executed copies of this contract shall be filed by Falcon Heights with the
Minnesota Commissioner of Revenue, who will in turn, forward one copy of the contract to the Ramsey
County Auditor.
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6. Fire Incident Inspections. Fire inspections carried out by the fire chief or his or her authorized
personnel, including the fire inspector, as part of a fire incident shall be considered as part of over-all fire
• department services covered by this contract and no separate charge shall be made for these inspections.
7. Monthly Reports. Falcon Heights shall provide monthly fire report summaries within thirty
days after the end of the month. Falcon Heights shall provide special fire reports upon Lauderdale's
request.
8. Communication. Falcon Heights shall make every reasonable effort to notify Lauderdale of a
major fire or related incident in a timely way on the first business day following the incident.
9. Mutual Aid. Falcon Heights shall, in providing the services under this agreement, utilize the
mutual aid assistance available to it pursuant to various mutual aid agreements with other governmental
units while serving Lauderdale including the authority to request assistance from a HAZMAT unit when
the situation warrants it.
IN WITNESS WHEREOF, the parties have executed this agreement on the date set forth below.
CITY OF FALCON HEIGHTS
By:
Susan L. Gehrz, Mayor
• Date: , 2005.
CITY OF LAUDERDALE
By:
Jeffrey Dains, Mayor
Date:
By:
Heather M. Worthington, City Administrator
2005
By:
Brian Bakken-Heck, City Administrator
n
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30
•
APPENDIX A
AGREEMENT FOR FIRE SERVICE BETWEEN
THE CITY OF FALCON HEIGHTS AND
THE CITY OF LAUDERDALE
Fee Schedule for response to fire calls and false alarms:
0-45 Minutes 46-120 Minutes 121-360 Minutes Over 360 Minutes
Extreme
Fire Call $370.12 $370.12 $740.25 $1,110.38
er truck
Identified $185.06 370.12 Not Applicable Not Applicable
False Alarm
( er call)
•
•
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
31
APPENDIX B
• AGREEMENT FOR FIRE SERVICE BETWEEN
THE CITY OF FALCON HEIGHTS AND
THE CITY OF LAUDERDALE
Share of Capital Costs for Equipment Replacement:
Lauderdale
Total Capital Cost for Truck Replacement: $490,000
Depreciation period for equipment: 30 years
Share of Fire Services Budget: 25%
Capital cost share spread over five years: $816.65 per year (through 2011)
Total capital cost share: $4,083.25
Trucks replaced were Pumper 752 (2002) and Pumper 753 (2005)
•
•
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POLICY HS
12/14/05
ITEM: Ramsey County Mutual Aid Agreement
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: Under federal statute, cities are required to adopt an intrastate mutual aid agreement. The
attached agreement restates and compliments an existing mutual aid agreement with cities in Ramsey,
Hennepin, Washington, Anoka, Dakota, and other metro counties to provide mutual aid in emergency
situations. This form is acceptable to the State of Minnesota and FEMA.
This mutual aid agreement does not supersede any existing agreements for mutual aid; rather it is an
additional statement of the city's intention to provide such aid across jurisdictional boundaries.
ATTACHMENTS:
Mutual Aid Agreement, resolution OS-25.
ACTION REQUESTED:
Approval of Mutual Aid Agreement
•
•
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RESOLUTION OS-25 CITY OF FALCON HEIGHTS
DECEMBER 14, 2005
• PROMOTING THE. USE OF INTRASTATE MUTUAL-AID AGREEMENTS
WHEREAS, Chapter 12, Section 12.331 allows for Intrastate Mutual Aid, and direct, timely assistance
between jurisdictions is critical; and
WHEREAS, the possibility of the occurrence of natural and other disasters of major size and
destructiveness exists and is increasing; and
WHEREAS, there is a need to ensure that preparations of Falcon Heights will be adequate to deal with
disasters; generally protect the public peace, health, and safety; and preserve the lives and property of the
people of the state; and
WHEREAS, it is necessary to provide for the rendering of mutual aid among the political subdivisions of
the state and to cooperate with the federal government with respect to carrying out emergency
management functions; and
WHEREAS, it is the policy of Minnesota that all emergency response functions of this state be
coordinated to the maximum extent with the comparable functions of the state government, including its
various departments and agencies, of other states and localities, and of private agencies of every type, to
the end that the most effective preparations and uses may be made of the state's labor supply, resources,
and facilities for dealing with any disaster that may occur; and
WHEREAS, the director of each local organization for emergency management may, in collaboration
with other public and private agencies within this state, develop or cause to be developed mutual-aid
arrangements for reciprocal emergency management aid and assistance in an emergency or disaster too
great to be dealt with unassisted. These arrangements must be consistent with the local emergency
operations plan and, in time of emergency, each local organization for emergency management and its
members shall render assistance in accordance with the provisions of the mutual-aid arrangements; and
NOW, THEREFORE, be it resolved that Falcon Heights promotes the efficiency and effectiveness of
intrastate mutual aid by designating a city administrator, manager, public safety director, police chief, fire
chief, public works director, or other officer who, exercising discretion and considering the needs of the
political subdivision and its inhabitants, to dispatch equipment and personnel as considered necessary if a
danger of fire, hazard, casualty, or another similar occurrence exists outside the political subdivision and
by its suddenness it would be impractical for the governing body of Falcon Heights itself to authorize the
dispatch of equipment and personnel to combat that emergency or disaster.
Adopted by City of Falcon Heights on this 14th day of December, 2005.
Moved by:
Approved:
Susan L. Gehrz, Mayor
December 14, 2005
GEHRZ
KUETTEL
• LAMB
LINDSTROM
TALBOT
In Favor Attested:
Heather M. Worthington
City Administrator
December 14, 2005
Against
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POLICY H6
12/14/05
• ITEM: Approval of expenditure for new finance package
SUBMITTED BY: Roland Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The city's current software package was purchased in 1995. While it has served the city well,
it will not meet the future needs of the city. The maintenance support on this software package has
always been exemplary; however, the city has not been able to purchase upgrades on the software to make
it more efficient. There currently are not enough users of this software to justify the expense in
programming the upgrades by the software company. The other cities that were once using this software
package have already upgraded, and the software company will not support this software with any
additional upgrades. Also, the current system is only capable of being accessed by one user at a time. If
one staff member is using the software package, another staff member cannot access and use it. While we
have successfully worked around this problem, it clearly is not very efficient.
When staff started using the Microsoft XP professional office package in the office, additional problems
occurred. Some of the reports could not be printed. It's not possible to view a complete screen's data on
the CRT screens. Only the top half of the screen is able to display the data. Also, with the current
system, direct deposit paychecks were not possible.
• The financial software industry has been consolidating in recent years. Staff looked specifically for a firm
that has several local customers so the city can benefit from a user group. There is strength in numbers to
get the software firm to make improvements to their products at minimal cost to the users.
Staff talked to several cities to find out what software packages they were using in order to get examples
of actual user experience instead of just receiving the information from a salesman. Staff talked at length
with three cities using Springbrook Software. The Cities of Roseville, Little Canada, and Rogers use this
software. It is a very robust software package. It can handle many more multiple users at the same time
than what we would ever need. Favorable comments were made. However, it is quite high in price and
the city doesn't need a system that is that robust.
Another vendor considered was the In Code Division of Tyler Technologies. This is our current vendor.
An upgrade to their In Vision Software package would be needed. The City has had very good
experience with In Code. In Code has 58 installations throughout the state of Minnesota using their
various products. They have a 99% retention rate since 1999. The support that the City receives from In
Code is exemplary. When staff would experience a problem, we could almost always get a support
person on the phone when we called them. Or if staff couldn't get a live person, we would leave a
message and would receive a call back within an hour.
Staff talked to three cities using the In Vision software package from In Code of Tyler Corporation. The
city of Rosemount has been using this In Vision software package for approximately two years. They
reported that the conversion went through with very few problems and they are extremely pleased with
the software. They were able to convert in the middle of the year and the history data was preserved. The
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~CHG02:40069922.v1 ~9/28/OS 11:33 AM
City of Hopkins recently approved an upgrade to this software package. The cities of North St. Paul,
Oakdale, and Cottage Grove are planning on upgrading also to In Vision software.
Staff also looked at the information from a software company called Civic Systems LLC.
This software company had a display at the annual League of Minnesota Cities. They also appear to have
a robust software package. But their software package is considerably higher in price than the software
package quoted by In Vision.
Staff received quotes for all three software packages listed above. The recurring maintenance software
per year is similarly priced. They base their price on the cost of the licensed software.
Software
In Vision $22,123
Spring brook 36,450
Civic Systems 32,760
Yearly Maintenance
$4,144
5,963
4,000 (estimated)
Maintenance costs for the first year can vary dramatically. We currently spend approximately $1,800 on
maintenance software support yearly. If we would purchase the In Vision software, we would only be
charged our current maintenance fee for 2006, even though we installed the new software package during
2006. We would get the benefit of the remainder of the entire year at the current rate. We would not be
charged the new maintenance rate on the new package until 2007. This is not true of the other
companies. Their fees would be pro-rated for the portion of the year after the installation. We would
also need to pay the maintenance fees on the old system.
Staff recommends purchasing the In Vision software package with an installation during May of 2006.
The training would be on site and the annual audit and CAFR would be completed at this time.
Strategy 6: Effectively manage the city's financial resources.
ACTION REQUESTED:
Approval of purchase of the In Vision software package and authorization of staff to enter into contract
with the supplier at a cost of $22,123.
~CHG02:40069922.v1 ~9/28/OS 11:33 AM
36
Nov.22. 2005 10~561iM iN
COuE iNC No~8634 P~ 211
L
- L 9~ ~~ i Lid V 7 7G J Cas(Mlri/IPtlIRI. CRy of FQfEOir Hdfglft?.
. Coned Robntl Olson
Tyfgr 7QZlln0lOglei J 1tICOpE i]iv iston Gale: florernber t0, ,?OeE
$slesnsn_ doltst $milh
5umrna;~tnvesiment
Surmmary Imestmsrft Annul! A~Ialntonafes Foes
LICea66-Fe9& S,.Zd3- SCiA~dt9-64alntetlarxC : 3,'44
Estimated On-site Services 9,480 System Syoport &00
Project fHanapsmens 1,500
Data Canvetsion bRSSistgtrca Fees 2,400
TotelRfucdYaa-Rsica- 221.23- Total.AanuaLE66d . 4 X44
•
Mogtn/y twee Oprfon;
ItY'L-essrf+"avsilabiPlor' 4Yr}- Dermontlrfer'. BB-b1onB+s-
Nore: the /-mt and fesf month payments ere due in advanco, w idl a 31 pwt:hese et the and of lease. .
The !Been rnrr,.,rse ~~ipp_wnnm .'wxnne. CM~~e.. et rcqubed. 'Confect our offer for moro inforrrrotron end options.
Mvts: Proposal provided oy INCODE is good ror 110 days, Auer t Z0 dye propwal prleinp is :ub}ect to chenga.
a
. Propirrtr8y '.. .
Tyler Tecnnotoitire ~. tNCOAG OivialWA
800,66:2623 soatan:~
•
•
/~, ion
J ~'~1~c~ ~~2~~~
~~~, ~s o
Pricing Is based on standard contrect - deviation from standard contract terms may result
in modified prices.
Training Estimates are based on a train the trainer concept and do not include travel time
or expenses.
Monthly Rental and Leasing Options are available
November 22, 2005
A +C S'
Pricing Proposal for City of Falcon Heights, MN
' - catipn ; ~
'' Ida oi~Pt,aduets,~ ." . ~,,. W ;' •L erase Fees ._: ; .»^:Fra
&'~n . ti~ °lmplemer! ion _
7~1a em rat '
$6,000 $s,2oo $z,aoo
hcluded $1,200 $400
MmWded $1,200 $400
$400
$1,200
$5,000 $5,200 $2,000
$400
$1,200
$5,000 $1,200 $400
$4,000 $1,200 $400
• $5,000 $1,200 $40
• • hcluded
hcluded
Total Concu-rent Users . 3 Priees valid thru 03!31/06
(Next two Progress Gknfa !or the PC are SS50 each)
•
Civic Systems, LLC
Ten Terrace Court
P.O. Box 7398
Madison, WI 53707-7398
City of Falcon Heights
2077 W Larpenteur Ave
Falcon Heights, MN 55113
You agree to purchase the software and services detailed below and Civic Systems, LLC agrees to provide
them. Unless other terms are negotiated, an initia150% down payment is due with this contract. The
remainder is due at training. The information provided in this proposal is valid for 90 days from issue date,
December 7, 2005. Please find attached a 3 and 5 year financing option.
•
INVESTMENT SUMMARY
License Fees
Training
Conversion
On-Site Assistance
10% Competitive Discount
Total Investment
SIGNATURE AGREEMENT
19,000
8,400
7,500
1,500
(3,640)
32,760
The signatures below indicate each party's acceptance of this agreement.
CITY OF FALCON HEIGHTS
Signature:
Title:
Date:
CIVIC SYSTEMS. LLC
Signature:
Title:
Date:
CIVIC
SYSTEMS, LLC
An Affiliate of Virrhnw, Krause & Company, I LI'
Strong Software. Strong Community. • v/v/va.civicsystems.com
POLICY H7
12/14/05
• ITEM: Recommendation to expand the length of the Community Forum to five minutes per
person and move it to the end of the Policy Agenda for City Council meetings effective January 1,
2006.
SUBMITTED BY: Councilmember Bob Lamb
REVIEWED BY: Mayor Gehrz
EXPLANATION:
Summary: Councilmember Lamb will make a presentation on this item at the Council meeting.
ACTION REQUESTED:
• Discussion
• Council Action
•
37
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POLICY H8
12/14/05
ITEM: Approval of a contract with Roof Spec Inc. for inspection
SUBMITTED BY: Greg Hoag, Parks and Public Works Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The roof on city hall is in need of some repair. It is approximately 10 years old, and is a
rubber membrane roof. Several leaks have been observed, and repaired under the roof's warranty;
however, upon inspection by several roofing firms in the area, it has been noted that substantial repairs
need to be made. Staff is recommending that Roof Spec Inc. be hired in the amount of $750.00 to
provide an evaluation of the roof so that we are able to more accurately estimate the cost of repairs and
maintenance work that will need to be performed. This will include:
• Review of the physical roof assemblies
• Field observations of anomalous conditions within the roof assemblies with photographs and
pertinent details relative to the distress or locations of moisture infiltration
• Conclusions as to the causes of distress within the roof assembly, and recommendations for cost
effective maintenance procedures and/or replacement
• • Projected budget costs and prioritization schedules pertaining to those areas having the greatest
need for repair and/or replacement
Roof Spec Inc. is not a commercial roofer, and so their recommendations and review will be objective,
and will provide staff and the council with information needed to make an informed decision about
ongoing maintenance for the roof.
ACTION REQUESTED:
Authorize City Administrator to sign a contract with Roof Spec Inc. in the amount of $750.00 to provide
the above services.
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