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HomeMy WebLinkAboutCCRes_77-20RESOLUTION 77-20 ESTABLISHING THE SUBURBAN RAMSEX COUNTY • EMERGENCY COMMUNICATIONS BOARD JOINT POWERS AGREEMENT. Councilman Ecklund offered the following resolution and moved its adoption: WHEREAS, the City of Falcon Heights wishes to participate with other local governmental jurisdictions in improving emergency response and communications capabilities of law enforcement, fire service and emergency medical services for all Falcon Heights residents, and WHEREAS, a joint cooperative planning effort of all interested local governments in suburban Ramsey County had pro- duced a joint powers agreement that offers great potential for improving all aspects of citizen emergency notification and public safety agency response through the effective use of radio and telephone communications, BE IT RESOLVED, that the Mayor and Clerk Administrator be authorized to sign the Joint Powers Agreement establishing the Suburban Ramsey County Emergency Communications Board on behalf of the City of Falcon Heights. Councilman Black seconded the foregoing motion and upon a vote being taken the following voted "aye": Mayor Warkentien, • Councilmen Black, Ecklund, Steele and Labalestra and the following voted "nay": None. WHEREUPON, the Resolution was declared duly passed and adopted this 28th day of July 1977. ~' /l /,~~ WILLIS C.A. WARKENTIEN, MAYOR Attest: ~, lerk Administrator - Dewan B. Barnes Regular Meeting July. 28, 1977 • _ ~_ , - ~ O„~re.~ ~D uJ..QJ~-.Cl ~. JOINT AND COOPERATIVE AGREEMENT "SUBURBAN RAMSEY COUNTY EMERGENCY COMMUNICATIONS BOARD" The parties to this agreement are governmental units of the ~• State of Minnesota. This agreement is made. and entered into pursuant to Minnesota Statutes Section 471.59. WITNESSETH: WHEREAS, coordinated emergency communications can provide enhanced public safety services and provide the best opportunity for application of current and future communications technology, including technology associated with 911 emergency telephone , service; and WHEREAS, the effective utilization of the public safety radio frequency resource in Ramsey County requires continued cooperation - in the allocation and sharing of these frequency channels available, an d WHEREAS, police powers are granted to cities and counties in the State of Minnesota by either statute or chapter; and WHEREAS, command and control of public safety and emergency service agencies should remain with the chief or director of said agency; and . WHEREAS, Minnesota Statutes provide a means for governmental units to exercise jointly those powers which. they independently are authorized to exercise; and WHEREAS, the participant communities in a suburban emergency communication system desire to be represented on a user board for that system; _ NOW, THEREFORE, BE IT RESOLVED that the communities who are signatories to this agreement hereby commit themselves to joint . participation iri the development of a suburban integrated emergency °communications network that serves as a mechanism for providing citizens with prompt and efficient access to emergency police, .fire fighting, emergency medical-services, and other emergency services; and BE IT FURTHER RESOLVED that in the event that any Court of competent jurisdiction shall rule contrary to th_e spirit of this • resolution and agreement, the entire agreement shall become null and void. I. GENERAL PURPOSE The general purpose of this agreement is to provide for an organization through which the parties may jointly. and cooperatively participate in the development, implementation, operation, and maintenance of an integrated public safety emergency communisations:. system for the Ramsey County suburban area. II. DEFINITION OF TERMS For the purposes of this agreement, the terms defined in this article shall have the meanings given them: 3 • Section 1. "Suburban Ramsey County Emergency Communications Board" means the organization created pursuant to .this agreement which is herein referred to as "SRCECB." Section 2. "Board" means the Board of Directors of SRCECB, consisting of one director from each governmental unit which. is a member of SRCECB.. Section 3. "Member" means any governmental unit which has .entered into this agreement and is a party. in good standing. Section. 4. "Council" means the governing body of the member governmental unit. Section 5. "Governmental Unit" means the County of Ramsey, and any city or town in Ramsey County excluding the City of St. Paul. III. MEMBERSHIP Section 1. Any governmental unit or combination of govern- mental units which has authority to render police, firefighting, or emergency medical services is eligible to be a member of SRCECB. Section 2. A governmental unit desiring to be a member shall execute a copy of this agreement. Section 3. The initial members shall be those members who join. SRCECB on or prior to December 31, 1977. Section 4. Governmental units joining SRCECB after December 31, 1977, shall be admitted only upon the favorable vote. of two- thirds of the members of the Board. The Board may impose condi- tions upon the admission of members other than the initial members. ~.. - 4 - IV. BOARD OF DIRECTORS Section 1. The governing body of SRCECB shall be its board. Each member shall be entitled to one director who shall have one vote. Section 2. Each. member shall also be entitled to one alter- pate director who shall be entitled to attend meetings, of the . board and who may vote. in the absence of the member's director. , Section 3. Directors and alternate directors shall be appointed by the council of each member. In order. for SRCECB to. be of maximum value to its members, they shall appoint, as their directors and alternates,, their chief administrative officers or employees with general administration or public safety management responsibilities except Ramsey County, who shall appoint as its • directory the sheriff of Ramsey County. Section 4. There shall be no voting by proxy; all votes must be cast in person at board meetings-by the director or his alternate, except the Ramsey County Sheriff who may appoint a designee. The designee of the Sheriff may chair meetings as provided in Article V Section 2 and vote at the discretion of the Sheriff. ' Section 5. .Directors and alternate directors shall be appointed to serve until their successors are appointed and qualified. Section 6. When the council of a member appoints a director or an alternate director, it shall give notice of such appointment. . to SRCECB in writing. Such notice shall include the mailing: address of the persons so appointed. The names and addresses. - 5 - shown on such notices may be used as thy,official names and address for the purposes of giving any notices required by this agreement or by the bylaws of SRCECB. Section 7. Any director or alternate director shall be subject to removal by the council of the member appointing him, at any time, with. or without cause. Section 8. A majority of the voting members shall.,constitute a quorum of the board. Section 9. A vanancy on the board shall be filled by the council of the member whose position on the board is vacant. V. MEETINGS - OFFICERS Section 1. Any governmental unit desiring to enter into this agreement may do so by the duly authorized execution of a copy of this agreement by its proper officers.. Thereupon, • the cler"k or other corresponding officer of the governmental unit shall file a duly executed copy of .this agreement, together with a certified copy"-of the authorizing resolution or other action, wyth_the coupty administrator of Ramsey County. The resolution authorizing the execution of the agreement shall also designate the first director and alternate for the member. The agreement shall become effective when it has been executed by four eligible governmental units in Ramsey County, ,and when executed copies .from such governmental units eligible to be members, together with certified copies of the authorizing resolutions, have been duly filed as set out herein. Within 30 days after the effective date of this agreement, the sheriff of Ramsey County shall call the first meeting of the board, which shall be held not later than 15 days thereafter. 4 ----_.. - 6 - Section 2. The sheriff of Ramsey County, or the sheriff's designee, shall be the Chairman of the Board and shall take office at the first meeting of the Board. Section 3. The vice-chairman of the Board-shall be a director elected from among and by the directors representing any of the following municipalities which are members:. .Arden Hills, Blaine, Falcon Heights, Gem Lake, Lauderdale, Little. Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, Shoreview, Vadnais Heights, White. Bear Lake, White Bear Township. Tie vice-chairman shall be elected in accordance with this section at the first meeting of the board. Thereafter, on the anniversary date of this agreement, the vice-chairman shall be elected from among and by the board of directors. Section 4. A director shall be elected as a secretary-treasurer from among and by the directors representing any member. He .shall be elected at the first meeting of the board- and a new election shall be held on each anniversary date of this agreement. Section 5. At the organizational meeting, or as soon therafter as it may reasonably be done, the board shall adopt bylaws governing its procedures, including the time, place, and frequency of its regular meetings. Such bylaws may be amended from time. to tir~.~, but as a minimum, they shall provide for an annual public meeting of the board to be held each year and, in addition, for regular meetings of the board to be held at least quarterly. • ~..~~. y _ ~ • • Section 6. Special meetings of the board may be called (a) by the chairman, (b) by the executive committee or (c) by the executive committee upon the written request of a majority of the directors. Five days' written notice of special meetings shall be given to the directors and alternates. Such notice shall include the agenda for the special meetings. VI. POWERS AND DUTIES OF THE BOARD Section 1. Develop and plan and recommend operating procedures for. an integrated and coordinated public safety. emergency communica- tions system serving the communities in suburban Ramsey County. Section 2. The board shall have full control and management of the affairs of SRCECB including the power to conduct such research and investigation as it deems necessary on any matter relating to or effecting the general purposes of the organization. Section 3. It may delegate authority to the executive committee of the board, between board meetings. Such delegation of authority shall be by resolution of the board and may be conditioned in such a manner as the board may determine. -- Section 4. The board shall have no annual budget and shall not expend funds except as duly authorized by the governing body of each member.- No member shall, by virtue of this agreement, be requested to commit, expend, or allocate any funds except as its governing body shall authorize. Section 5. The board shall have the power to seek financial support from other governmental or granting agencies to accomplish the general purposes of SRCECB. '•, ~.,,. - 8 - . VhT. OFFICE-RS Section 1. The officers of the board shall consist of the chairman, the vice-chairman, and the secretary-treasurer selected in accordance with the provision of Article V. The vice-chairman and the secretary-treasurer shall be elected at the r~gul~~ annual meeting of the board. New officers shall take office at the adjournemnt of the annual meeting of the board at which they are elected. Section 2. A vacancy shall immediately occur in the :office of any officer upon his resignation, death, or upon his ceasing to be an employee of his member governmental unit. Upon a vacancy occurring in the office, the executive committee shall fill such .position from among directors eligible for the vacant position until the next meeting of the board. ' Section 3. The ,three officers shall all be members of the executive committee. Section 4. The chairman shall preside at all meetings of . the ~?oard and executive committee. The vice-chairman shall act as chairman in the absence of the chairman. Section 5. The secretary-treasurer shall be responsible for keeping a record of all the proceedings of the board and the executive committee. VIII. EXECUTIVE COMMITTEE Section 1. The board shall have an executive committee consisting of its three officers and two other directors. The procedure for electing directors shall be the same as for the • election of a secretary-treasurer as set forth in Article V, Section 4 of this agreement. - 9 - Section 2. Each member of the executive committee shall have one vote. Section 3. A quorum at a meeting of the executive committee shall require the presence of not less than three (3) executive committee members. Action shall require. an affirmative vote of a majority of the full executive committee. Section 4. The executive committee may adopt bylaws. governing its own procedures which shall be subject to this. agreement, the bylaws: of the board, and any resolutions. or other directives of the board. Section 5. The executive committee shall meet at the call of the chairman or upon the call of any two other members. of th.e executive committee. The date and place of the meeting shall be fixed by the person or persons calling it. At least forty-eight (48) hours advance written notice of such meeting shall be given to' all members. of,tlie executive committee by the person or persons calling the meeting. Section 6. The executive committee shall have the following duties: (a) It shall exercise the powers and perform the duties delegated to it by 'the board of directors, subject to such conditions and limitations as may be imposed by the board. Cb) It shall present a full report of its activities at each regular meeting of the board. Section 7. All actions taken by the executive committee shall be subject to control by the board of directors as the board shall deem advisable. 7 Section 1. There shall be existing under this agreement the following three C3) standing committees. which shall be appointed by the board within 90 days of the effective date of this agree- - ment: a) Law Enforcement Communications Advisory Committee ~' b) Fire Services Communications Advisory Committee c) Emergency Medical Services Communications Advisory .Committee Section 2. The membership of each. standing committee shall consist of one member from each. law enforcement, firefighting, and emergency medical services agency, respectively, providing emergency services in any part of surburban Ramsey County. • Section 3. The members of each standing .committee shall elect their own chairman. The duly elected chairman of each standing committee shall serve, without vote, on the. board of SRCECB. X. TERMINATION A member may terminate its membership at any. time by giving written notice of withdrawal to the Secretary-Treasurer of SRCECB. ~` i• - 11 - IN WITNESS WHEREOF, the undersigned governmental unit has. caused this agreement to be signed and delivered on its behalf. CITY OF FALCON HEIGHTS IN THE PRESENCE OF: ~~ ~ ,~ DATED: .July 28, 1977 Name of Governmental Unit- -, ~- By ` ~~ l--E' c_ ~ ~~ ~' LI i-'~ '~e1~c.e.~~ i is .~. en ien Its. Mayczr ~t , / ~) By ~r z f~ a a e Its Clerk Administrator FILED IN THE OFFICE-OF THE RAMSEY COUNTY ADMINISTRATOR, ST. PAUL, MINNESOTA, this day of , 1977. r•