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Home My WebLink AboutPRCAgenda_92Aug10 PARKS AND RECREATION COMMISSION August 10, 1992 7:00 p.m. FALCON HEIGHTS CITY HALL AGENDA A. CALL TO ORDER: 7 P.M. B. ROLL CALL: Huso Jacobson McLoon Nicholson Schugel Thatcher Wickhem Weisberg Kriegler Gehrz C. APPROVAL OF AGENDA AND MINUTES OF JULY 13, 1992 D. REPORTS, REQUESTS AND RECOMMENDATIONS: D-1. Recreation program publicity procedures D-2. 1993 budget planning E. ADJOURNMENT MINUTES PARKS AND RECREATION COMMISSION MEETING July 13, 1992, 7:00 p.m. Members Present: Carol Weisberg, Morris Nicholson, Linda McLoon, Carol Huso, Jyneen Thatcher, Lloyd Jacobson, Carol Kriegler, Park and Rec. Director, Sue Gehrz, Council Liaison Members Absent: Dave Wickhem, Steve Schugel 1. Corrections to the Minutes Carol K indicated that John Savory was present at the meeting, but had come late. 2. Falcon Heights School/Recreation Facility Task Force Carol K wanted to clarify the situation. The district does not have final plans for any of the facilities, and all the building plans depend on passage of the Bond Referendum. The elementary schools are slated last, maybe 1994 or 1995. Thus, the plans are schematic only. Carol K will request to have areas marked "out of bounds" in the district remodeling. Carol K met with Len Copt (Physical Planning) and John Thien (Finances), from the district. She found them very receptive to the city. She hopes to get them to set boundary limits and get a statement for maintenance of equipment put in by the city or complete replacement, if the school district plans change and necessitate changes in the playground area. Jyneen, Carol K, Kathy Ciernia and Steve Schugel met and brainstormed some ideas for improvements in play at the school. Carol K said she would write a summary for us. These include improved ball fields, a hard court surface, toddler level play equipment, warming facility, showers (with the new gym), more site amenities (benches, waste receptacles etc. Linda indicated that we need to get the school phys. ed. teachers involved. Her experience at Brimhall indicated that they are very protective of their open space. Linda also asked whether the improvements paid for by the city would be reciprocated at the school by free rent for programs and priority in programming etc? The city of Little Canada paid for remodeling at "their" elementary school, but athletics there are run by a very strong association, which is not the case in Falcon Heights. In summary, we have hit a wall here, mainly due to timing. Efforts will continue after the bond referendum. We need to decide: a) what are our resources?, b) what are our priorities for the site? c) who should be involved in the planning (school district, city, neighbors, PTA?) Carol K will send a memo to Falcon Heights Elementary school for their information and as a statement of our intent to do some of these things this year. Potential costs: hard court (515,000), (Could be where future parking lot would be), ball field improvements (52,000), toddler play equipment (520,000 for a total of 540,000). Linda brought up the fact that movement of capitol improvement money would have to come from that slated for improvements at the Grove park. These would include a bang board for the tennis courts, warming facility, back stop, more play equipment. We need to address these issues as we prepare our budget this summer. , Carol K also indicated that she keeps a list of suggested improvements at the parks in categories for either capitol improvement or operating budget. 3) Curtiss Field Vandalism Carol K said that there was a lot of nuisance vandalism going on at the park, garbage on the building roof and broken bottles. Someone was taking apart the fence between the play equipment and the holding pond. The building has been staffed temporarily and the kids have been identified. It turned out that some parents from St. Paul were leaving their kids there alone all day when they went to work. The juvenile officer from the police department is going to visit the families. This will hopefully stop the nuisance vandalism. The problem with the Job Corp kids continues at night. Carol K called and found they have hired a new director to address some of these problems. Their security department will make the park part of their patrol rounds. Carol K will tell the neighbors to call the director, not just keep going to the police. It is his job to prevent these problems. The Roseville police won't patrol the park adequately. 4) Summer Programs The staff has been good, with many returns from previous summers. The seniors enjoyed using the new facility for their picnic. The Junior Leaders program was a big success. All the kids got a t-shirt, and the program was free. The kids helped out the regular instructors in the rest of the summer program. There were about 10 kids. Carol K said the coaching staff made them feel appreciated. These kids are potential future staff for the rec programs. About 40 people attended the Family Fire Safety Seminar. There were 6 scholarships handed out for 598. The city council approved a loan to keep the program going. Carol W thought it might be good to give the "abandoned kids" at Curtiss Field scholarships to some of our programs. 5. Ice Cream Social The ice cream social will be July 30 from 6 - 8:30 pm. Tricia and the Toons will be performing. We discussed potential recognition for the staff and Junior Leaders. One idea for the Junior Leaders was a baseball cap signed by the kids in the sport they are helping with. Signed soccer balls might be nice for the 4 coaches. Carol K has informed us (after this meeting) that we can't serve homemade cakes and she is making other arrangements. We will serve coffee, lemonade and ice cream. 6. Serving Food at Community Park It has been suggested that we sell juice, chips and ice cream during games at the park. Next year we may be able to subcontract with a food service to provide dinner type items for parents while they are at games. 5. As there was no further business, the meeting was adjourned at 8:45 pm. Respectfully submitted, ~c Linda McLoon, Secretary Meeting Date: 8/10/92 Agenda Item: D-1 CITY OF FALCON HEIGHTS PARKS AND RECREATION COMMISSION ITEM DESCRIPTION: Recreation program publicity procedures SUBMITTED BY: Carol Kriegler, Park & Rec Director REVIEWED BY: EXPLANATION/SUMMARY: Recently there has been some question and concern expressed about recreation program publicity policies and procedures. Carol Kriegler will outline what procedures are currently used for both special events and programs throughout the year. Meeting Date: 8/10/92 Agenda Item: D-2 CITY OF FALCON HEIGHTS PARKS AND RECREATION COMMISSION ITEM DESCRIPTION: 1993 Budget Planning SUBMITTED BY: Carol Kriegler, Park & Rec Director REVIEWED BY: EXPLANATION/SLJNIlKARY: The city is in the midst of preparing a budget for 1993. Attached are copies of the city staff's draft of the parks & recreation operating budget and capital improvement program. Also attached is a budget summary for the 1992 summer recreation program. This information should be useful in analyzing the operating budget as summer programs account for a large portion of the operating budget. In dealing with the parks C.I.P., the commission will want to address several major issues: 1. Now that the Falcon Heights school site is considered a higher and more imminent priority, in what year should various improvements be scheduled and how does this affect scheduled improvements for Grove Park? 2. In general, in what magnitude does the commission view potential improvements for Falcon Heights School and Grove Park? Is the Grove Park plan that was developed in 1989 still endorsed? 3. What timeline might be developed in an effort to accomplish the scheduled improvements? How might neighborhood input be gained and when? ACTION REQUESTED: Approval of a '92 Parks and Recreation operating budget and capital improvement program. ATTACHMENTS: a. '92 summer recreation programs budget summary b. Budget Planning Report Park Program Fund - staff draft c. Budget Planning Report Park & Recreation Administration - staff draft d. '92 adopted parks C.I.P. e. '93 park C.I.P. - staff draft r '92 SUMMER RECREATION PROGRAM BIIDGET SUMMARY MISC. EXPENDITURES -- PROGRAM WIDE Program Brochure Printing Program Brochure Typesetting/Art Staff Time (Program Set-up) Staff Time (Program administration, staff scheduling & supervision, game schedules, T-shirt orders & distri- bution, publicity, etc. Temp./Part-time (C.B.) 37.75 hrs. @ $8.50 Permanent staff (C.K.) 18 hrs. @ $15.00 Junior Leader T-shirts $248.12 183.00 120:00 320.87 270.00 90.00 TOTAL: $1,231.12 REVENUES AND EXPENDITURES. BY PROGRAM TYPE Mighty Mites & Beginning Ball Skills Revenues $896.00 participation fee 80.00 non-resident fee (est.) $976.00 Crafts for Kids. What's Cookin'? Revenues $384.00 participation fee 40.00 non-resident fee (est.) $424.00 Expenditures Lead instructor $443.63 Aid 159.60 56 T-shirts @ $3.35 187.60 Total: $790.83 Expenditures Lead instructor $275.63 Aid 67.5 Supplies 98.63 Total: $441.76 Youth Sports (Tennis, Basketball, Mini-Soccer, Super Soccer T-Ball. Nearball) Revenues $4,144.00 180.00 Non-resident fee est.) $4,324.00 Expenditures Coaching $3,490.95 Supplies 169.10 T-shirts 228 @ 763.80 $4,423.85 Friday Afternoon at the Movies Revenues $302.00 Dog Days of August Revenues $336.00 Expenditures Staff time $240.13 (flyer distribu- tion, film pick-up /return, supervision) Expenditures Coaching (est.) $240.00 Misc. supplies (est.) 50.00 $290.00 Ice Cream Social Revenues $164.00 Expenditures Entertainment $250.00 Cake 110.16 Ice Cream 104.50 Beverages 10.00 $474.66 Revenues SIIMMARY Mighty Mites/Beg. Ball Skills $976.00 Crafts for Kids, What's Cookin'? 424.00 Youth Sports 4,324.00 Friday at the Movies 302.00 Dog Days 336.00 Ice Cream Social 164.00 Total Revenues: $6,526.00 Expenditures Misc. Expenditures (Program Wide) $1,231.12 Mighty Mites, Beg. Ball Skills 790.83 Crafts for Kids, What's Cookin'? 441.76 Youth Sports $4,423.85 Friday at the Movies 240.13 Dog Days 290.00 Ice Cream Social 474.66 Total Expenditures: $7,892.35 NOTES Overall program participation was down about 15% from last year. It appears that the same number of individuals may be participating but in fewer programs (individuals are not signing up for double or multiple programs as they did in the past) . This apparent trend of singular program participation is probably a result of both economics and busier schedules. This decrease in overall participation appears to be across the board and not limited.to either residents or non-residents. It appears that the $2.00 non-resident fee was not a deterrent to participation. Administrative time by Carol Kriegler is at a bare minimum for two reasons: 1. '92 staff did not include any new individuals. Everyone returned with previous city experience. This minimizes training and supervision and increases overall staff efficiency. 2. Chip Bogenholm now has 4 years experience with the city and is capable of many administrative tasks. He was assigned tasks that .typically would have to be done by Carol Kriegler. Administrative time by Carol Kriegler will vary significantly from year to year based on the program staff's abilities and level of experience. ~. PARK PROGAMS 1992 1993 ACCT. REVENUE BUDGET 1989 1990 1991 ADOPTED 1992 PROPOSED PROPOSED # ----- ACCT. TITLE ----------------------------- - ACTUAL ----------- -- ACTUAL ---------- --- ACTUAL --------- -- BUDGET ---- ESTIMATED BUDGET % CHANGE CHARGES FOR SERVICES ------ - ----------- -- ---------- ------------ 34310 RECREATION FEES $7,427 $6,857 $7,294 $7,866 $6,696 $6,500 -17.37% 34340 NON-RESIDENT FEE - 0 ----------- -- 0 ---------- --- 0 --------- -- 350 ------- 286 300 -14.29% TOTAL CHARGES FOR SERVICES $7,427 $6,857 $7,294 --- - $8,216 ----------- -- $6,982 ---------- $6,800 ------------ -17.23% MISCELLANEOUS 36211 INTEREST ON INVESTMENTS 0 10 301 347 418 208 -40.06% 34320 PARK FACILITY RENTAL 0 60 0 600 625 0 -100.00% 36400 MISCELLANEOUS 0 0 0 0 0 0 ERROR 39200 OPERATING TRANSFERS - 0 ----------- -- 3,510 ---------- --- 8,865 --------- -- 7,628 ---------- - 7,628 ----------- -- 8,116 - 6.40% TOTAL MISCELLANEOUS 50 $3,580 $9,166 $8,575 $8,671 - -------- $8,324 ------------ -2.93% ------------ ------------ ------------ ------------ ------------ ------------ ------------ TOTAL REVENUES $7,427 $10,437 $16,460 $16,791 $15,653 $15,124 -9.93% EXPENDITURE BUDGET uAGES, SALARIES, & COMPEN. 60520 PART TIME EMPLOYEES 0 0 0 0 0 0 ERROR 60530 SEASONAL EMPLOYEES 10,562 8,152 9,147 12,000 9,562 10,500 -12.50% 64011 PERA CONTRIBUTIONS 0 0 0 0 0 0 ERROR 64012 FICA CONTRIBUTIONS - 0 ----------- -- 120 ---------- -- 482 ---------- 918 731 803 -12.53% TOTAL uAGES, SALARIES, 8 COMP $10,562 $8,272 -- $9,629 ---------- -- $12,918 ---------- -- $10,293 ---------- - $11,303 ----------- -12.50% MATERIALS & SUPPLIES 70100 OFFICE SUPPLIES 0 120 120 120 120 120 .00% 70300 RECREATION SUPPLIES 1,465 1,713 1,589 2,000 1,624 1,700 -15.00% 70440 PRINT & PUBLISHING 0 770 1,010 700 883 650 -7.14% 73000 TOOLS & EQUIPMENT - 861 ----------- -- 424 ---------- -- 71 ---------- -- 0 ---------- -- 0 -- 300 ERROR TOTAL MATERIALS & SUPPLIES $2,326 $3,027 $2,790 $2,820 - ------- -- $2,627 ---------- - $2,770 ----------- -1.77% OTHER SERVICES 8 CHARGES 80310 AUDIT 0 0 0 153 153 146 -4.58% 87500 RENTAL OF EQUIPMENT 0 658 318 200 84 200 .00% 89000 MISCELLANEOUS (SPECIAL EVENTS) - 0 ----------- -- 0 ---------- -- 1,924 -------- 700 699 705 .71% TOTAL OTHER SERVICES & CHARGE 50 $658 -- -- $2,242 ---------- -- $1,053 ---------- -- $936 ---------- - $1,051 ----------- -.19% CAPITAL OUTLAY 97000. OPERATING TRANSFERS - 0 ----------- -- 0 ---------- -- 0 ---------- -- 0 ---------- -- 0 -------- 0 ERROR TOTAL CAPITAL WTLAY $0 $0 SO $0 -- -- $0 ---------- - $0 ----------- ERROR - TOTAL EXPENDITURES ----------- -- $12,888 ---------- -- $11,957 ---------- -- $14,661 ---------- -- $16,791 ---------- -- $13,856 ---------- - $15,124 ----------- -9.93X FUND BALANCE - JANUARY 1 55,183 $-278 $-1,798 51 S1 $1,798 179700.00% NET INCREASE (DECREASE) IN FUND BALANCE - $-5,461 ----------- -- $-1,520 ---------- -- $1,799 ---------- -- $0 ---------- $1,797 $0 ERROR FUND BALANCE - DECEMBER 31 $-278 5-1,798 $1 -- $1 ---------- -- $1,798 ---------- - $1,798 ----------- 179700.00% l~ , DEPARTMENT 141 PK & REC ADMIN 1992 1993 ACCT. ACCT. TITLE 1989 1990 1991 ADOPTED 1992 PROPOSED PROPOSED # ----- ----------------------------- - ACTUAL ---------- -- ACTUAL --------- - ACTUAL ---------- - BUDGET - ESTIMATED BUDGET % INCREASE NAGES, SALARIES, & COMPEN. --------- ----------- - ---------- ----------- 60100 REGULAR SALARIES SO 54,232 54,181 54,424 54,571 54,650 5.11% 60520 PART TIME EMPLOYEES 9,931 10,271 10,017 10,296 9,610 11,232 9.09% 64011 PERA CONTRIBUTIONS 1,307 651 596 660 597 712 7.88% 64012 FICA CONTRIBUTIONS 0 1,111 1,088 1,126 1,158 1,215 7.90% 64031 HOSPITALIZATION 0 619 743 685 703 707 3.21% 64032 DENTAL 0 72 85 78 98 102 30.77% 64033 IONG-TERM DISABILITY 0 26 30 27 33 34 25.93% 64034 LIFE INSURANCE -- 0 --------- -- 11 --------- - 10 ---------- - 10 ---------- 9 9 -10.00% TOTAL WAGES, SALARIES, & COMP 511,238 $16,993 516,750 - 517,306 ---------- - 516,773 ---------- 518,661 ----------- 7.83% MATERIALS & SUPPLIES 70100 OFFICE SUPPLIES 70420 NEWSLETTER 70500 POSTAGE TOTAL MATERIALS & SUPPLIES OTHER SERVICES & CHARGES 80100 ENGINEER 85010 COMMUNICATIONS 86010 MILEAGE 86030 CONFERENCES 8 SCHOOLS 86110 MEMBERSHIPS 86500 CONTRIBUTIONS 87125 SECURITY ALARM CONTRACT 88000 INSURANCE & BONGS 89000 MISCELLANEOUS TOTAL OTHER SERVICES & CHARGE CAPITAL OUTLAY 97000 OPERATING TRANSFERS TOTAL CAPITAL OUTLAY TOTAL PK & REC ADMIN 861 360 360 240 240 240 .00% 1,100 314 0 0 0 0 ERROR 0 ----------- - 0 ---------- - 0 ---------- - 0 ---------- - 0 ------ 0 ERROR 51,961 5674 5360 5240 ---- - 5240 ---------- -- 5240 --------- .00% 7,333 0 0 0 0 0 ERROR 867 1,092 1,219 1,300 621 2,160 66.15% 0 0 0 50 20 50 .00% 0 130 299, 200 204 225 12.50% 45 0 45 45 45 50 11.11% 321 50 50 50 50 50 .00% 0 0 0 650 300 325 -50.00% 252 275 300 350 350 380 8.57% 2,147 ----------- - 2,652 ---------- - 21 ---------- - 200 ---------- - 70 - - 150 -25.00% 510,965 54,199 51,934 52,845 - ------- - 51,660 ---------- -- 53,390 --------- 19.16% 0 ----------- - 8,510 ---------- - 8,865 ---------- - 7,628 ---------- - 7,628 8,116 6.40% SO 58,510 58,865 57,628 ---------- - 57,628 ---------- -- 58,116 --------- 6.40% ----------- - 524,164 ---------- - 530,376 ---------- -- 527,909 --------- -- 528,019 --------- - 526,301 ---------- -- 530,407 --------- 8.52% 1992 - 1996 CIP FINANCING PARKS COMP. PLAN CAPITAL ITEMS EXP. YEAR ACa. 1992 1993 1994 1995 1996 FUTURE TOTAL ----------------------- LIFE NEEDS --- --------------------------- ----------- --------- ---------- ----------- NEEDS ------- -- - ------- COMMUNITY PARK - ---- --- ELECTRIC HOSE REEL 9,000 9,000 LIGHTING RINKS 10,000 - 10,000 PLAY EQUIPMENT 30,700 30,700 TENNIS COURTS RESURFACING 8,000 8,000 LANDSCAPING 500 500 5,000 6,000 SIGNS 2,000 2,000 PARKING LOT REHAB 20,000 20,000 VOLLEYBALL SAND PIT 3,000 3,000 TRAIL REHAB 36,000 36,000 HARDCOURT RETROFIT 15,000 15,000 BASKETBALL STANDARDS 6,000 6,000 BANG BOARD 1,500 1,500 BALLFIELD REPAIR 500 500 HASTE RECEPTACLE 750 750 BLEACHERS 1,200 1,200 PLAY AREA SHELTER --------- - -------- -- ------- - -------- -- 15,000 ---- 15,000 TOTAL COMMUNITY PARK 551,950 534,500 541,000 521,000 --- -- 516,200 ------- ---------- SO 5164,650 t CURTISS FIELD LANDSCAPING INTERIOR BENCHES BACKSTOP - HOCKEY BOARDS WASTE RECEPTACLE BAILFIELO FENCE REPLACEMENT TOTAL CURTISS FIELD UNIVERSITY GROVE 1CE RINK BENCHES HOCKEY BOARDS PARK SHELTER PLAYGROUND IMPROVEMENTS TOTAL UNIVERSITY GROVE FALCON HEIGHTS SCHOOL HOCKEY BOARDS LIGHTING TOTAL FALCON HEIGHTS SCHOOL TRAIL SYSTEM CLEVELAND AVENUE (ROSELAUN TO LARP.) LARPENTEUR AVENUE (COFFMAN 70 ST. MARY'S) FUTURE TRAIL TOTAL TRAIL SYSTEM TOTAL PARKS 3,500 3,500 1,500 1,500 1,500 1,500 5,000 5,000 250 250 2,500 2,500 10,000 10,000 51,750 54,000 SO 58,500 510,000 S0 524,250 500 500 5,000 5,000 70,000 70,000 . 35,000 ~ 35,000 55,500 570,000 535,000 SO SO SO 5110,500 5,500 5,500 15,000 15,000 50 SO S0. SO 520,500 50 520,500 11,300 11,300 40,000 40,000 100,000 100,000 511,300 540,000 SO 50 SO 5100,000 5151,300 570,500 5148,500 576,000 529,500 546,700 5100,000 5471,200 ^rc L 1 PARK and RECREATION FUTURE CAPtTAI ITEMS ------------------- - 1993 -------- 1994 --------- 1995 --------- 1996 --------- -- 1997 NEEDS TOTAL COMMUNITY PARK: ------- --------- - ---------- rink flooding improv $0 tennis court lights 3,000 $3,000 play equipment $0 landscaping 800 1,000 1,000 1,000 $3,800 signage 2,500 $2,500 parking lot improv. 10,000 $10,,000 volleyball sand pit 3,000 $3,000 trait rehab 6,000 $6,000 vita course improv. 10,000 $70,000 basketball court imp 6,000 15,000 $21,000 ballfield rehab $0 bleachers 1,200 $1,200 ice rink lights 10,000 $10,000 play area shelter - ~ $0 - TOTAL COMMUNITY PARK -------- $32,300 --------- $20,000 -------- - $1,000 -------- -- $2,200 ------- --------- - $0 $15,000 ---------- $70,500 CURTISS FIELD: landscaping 500 500 $1,000 ballfield rehab 1,500 $1,500 ice rink improv 5,000 $5,000 fence replacement 2,000 10,000 $12,000 play equipment $0 parking lot improv. - -------- --------- --------- - -------- -- ------- --------- - $0 ---------- TOTAL CURTISS FIELD $3,500 $500 $5,500 $10,000 $0 $0 $19,500 UNIVERSITY GROVE: landscaping $0 ice rink improv $0 park improvements 70,000 $70,000 play equipment $0 parking lot improv. - -------- --------- --------- - -------- -- ------- --------- - $0 ---------- TOTAL UNIVERS. GROVE $70,000 $0 $0 $0 $0 $0 $70,000 FALCON HEIGHTS SCHOOL: ice rink improv $0 ballfield rehab 5,000 $5,000 miscellaneous improv - 2,000 -------- 10,000 --------- 10,000 --------- - -------- -- ------- --------- - $22,000 ---------- TOTAL F. H. SCHOOL $7,000 $10,000 $10,000 $0 $0 $0 $27,000 TRAIL SYSTEM IMPROV. 40,000 100,000 $140,000 PARK MAINTENANCE: snow blower 3,000 $3,000 riding mowers 4,000 $4,000 tractor $0 TOTAL PARK MAINT. --------- $3,000 --------- - $0 -------- - $4,000 -------- --- $0 ------ --------- - $0 $0 ---------- $7,000 TOTAL CAPITAL ITEMS --------- $115,800 --------- - $70,500 -------- - $20,500 -------- --- $12,200 ------ --------- - $0 $115,000 ---------- $334,000 FUNDING SOURCES ---- ------- ---- -- - - PARK & RECREATION CAPITAL FUND 115,800 30,500 20,500 12,200 115,000 $294,000 SALVAGE VALUE $0 DONATIONS/GRANTS $0 INFRASTRUCTURE 40,000 $40,000 TOTAL FINANCING --------- $115,800 --------- - $70,500 -------- - $20,500 -------- --- $12,200 ------ --------- - $0 $115,000 ---------- $334,000 r