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HomeMy WebLinkAboutPRCAgenda_91Apr8PARKS AND RECREATION COMMISSION 7:00 P.M. MONDAY, APRIL 8, 1991 AGENDA 1. Review of Idaho/Snelling park design development 2. Review of Idaho/Snelling warming/shelter design development. 3. Park and Recreation capital improvement program and anticipated expenditures. 4. Annual Bike Safety Rodeo? .. . MINUTES PARKS AND RECREATION COMMISSION MEETING March 11, 1991, 7:00 p.m. Members Present: Linda McLoon, Carol Huso, Steve Schugel, Deborah Weiland, Mike Farrell, Dave Wickhem, Lloyd Jacobson, Carol Kriegler, Parks Director, Sam Jacobs, Council Liason Members Absent: Jyneen Thatcher, Jeff Johnson 1. Corrections to the Minutes The architects were not advocates for us as far as the landscaping problem, but were fine otherwise. Also Sam added that there is to be a "non-motorized" path on the Falcon Heights side of Hamline Ave. when it is redone this summer. Also, Cleveland is set to be redone the summer of '92. 2. Announcements Jan Wiesner has resigned as City Administrator to take a position with the state as Asst. Commissioner of Employee Relations. Sue Hoyt will serve as Interim City Administrator for an open-ended term. Sam announced that there was a dinner at Lido's for Jan on Friday for those who wished to attend. • 3. Elections Tabled until everyone is present. 4. Community Park Building Carol reviewed the money situation with the contractor. 57,500 has been held until the landscaping problems are solved. If they are not taken care of by the first week of June, the city will terminate the contract and get it done themselves. This date is determined by the last possible seeding date. The City Attorney said we could retain 5%. 5. Idaho/Snelling Park The contract for the grant come through. Carol said we were the first city to obtain the money and she wrote to thank them. Carol K. distributed the timeline for the park. RFP's would go out tomorrow and we would have Scott bring us 3 plans for the park by March 25. The RFP's would be due March 21 or 22, so that we could have reviewed them by the time we met with Scott. April 8 Scott would submit final plans for the site and would write specs. In about 1 month it would go to the city council and go out to bid. May 30 would be the bid opening. We have 550,000 budgeted for the building and Buetow wants a minimum of 513,500 to do the building. This is exorbitantly high. We discussed other options. Roseville has the Foundation to get specs for buildings. We need to bid anything over 515,000. We could have contractor design and build. We need some to sign off on the plans and the . city Building Inspector is no longer licensed. (He didn't keep up his continuing ed credits.) A draftsman is also able to write specs and sign off on plans. We could use University architect students. Carol also has a list of small architectural agencies who might be interested in a building of this scope. Carol K talked to the New Brighton (NB) Parks and Rec. director Morey Anderson, who offered us the plans for a warming shelter that they have in a park. Carol said it is really nice. NB hired a small firm to draft the specs and oversee construction for 52,100. We agreed that we need to keep to costs down and not get an overdesigned building. The building in NB is 24 by 30 ft, has water and restrooms and was built in 1988 for 540,000. It sounds great. We still would want an overhang but one could be designed on to these plans, maybe by the same firm that designed them in the first place. We discussed that it was Scott's job to oversee the park project, and observation time was in his contract. What about construction observation. All agreed that if Scott did the site work and prepping for the building he could keep track of equipment movement and digging and the order of these. NB did the construction observation themselves. Roseville offered to do this for us for 51,000. Carol K felt we could skip the schematic phase and go write into design development and spec writing. There are clearly many lower cost . options. Why reinvent the wheel and waste money. Carol H asked if we could used money saved in other areas of the park and Carol K indicated that we could. It was also generally felt that if it was easy to match the brick and cedar siding at the community park building we should, but they are so far apart if it became a problem, it wasn't that important. We do need an overhang for picnics, however. Do we want bathrooms? Yes! If it economically possible, we all agreed bathrooms and a water fountain would be great. Carol K will look into the sewer problem. We could put in a pump station for 51,500, but they are supposedly high maintenance. Having better facilities would make it nicer in the summer for more activities in the building. We will write the RFP's to quote prices with and without bathrooms. We will all meet at the NB park building off 35 W, North on Old Highway 8 near St. John's church Wed at 5 p.m to look at the building. It has windows, but they are covered with screening to protect them. We also need to check the code for numbers of occupants in a given space. We also would like a pay phone at the park for safety reasons. Dave said he would look into the costs for it. Carol K said they will bring in the line for free. Carol K showed us a lovely plan for playground equipment done by Landscape Structures. Carol K will look into asked for proposals that would • design a play structure for 520,000 and we would select the design and materials we liked best. Wood is a problem, considering the wetness of ,• • the site. We will take care of this ourselves and not have it included in other parts of the project. 6. Summer Program Ideas Carol K asked for ideas for summer programming. She is going to try to have the flyer out by April 15. She is going to offer Nearball for older kids, and try to program crafts activities in the new community park building. She asked about our feelings of having Chip take on more of the summer programming activities, a sort of administrative assistant. He is very good, very reliable, the kids love him, he has experience of running a building at Brimhall and would make one half of Carol's wage. Since Carol K will be busy with the Idaho/Snelling project, we all agreed this was a fine plan. 7. As there was no further business, the meeting was concluded at 9:10 pm. Respectfully submitted, Linda McLoon, Secretary • •