HomeMy WebLinkAboutBy*LawsJ r
ROUGH DRAFT:
,~ CITY PLANNING COMMISSION BY'~LAWS
ARTICLE I - DUTIES AND OBJECTIVES
1.1 The Commission is designed to serve in an dvisory capacity
to the City Council and Adnnistration~anc~~carry out the
duties as perscribed by Ordinance #64
1.2 The objectives of the commission are to guide future develop-
ment of land, services, and facilities so as to ensure safe,
pleasant and economical environment-for residential, commercial,
industrial and public activities and so as to promote the public
health, safety, morals and general welfare. In order to bring
about the achievement of these objectives the commission shall:
a. establish community objectives and policy,
b. make recommendations to the City Council regarding
petitions and applications for rezoning, special use
permits, etc.
c. review all matters relating or affecting the physical
developmentiof the City,
d, draft and recommend to the City Council for adoption
regulations and ordinances authorizing and empowering
the enforcement of its findings relating to the physical
development of the City, and
e. serve as a forum for citizen involvement.
ARTICLE IT - MEMBERSHIP
2.1 Number. Said commission shall consist of not more than nine
nor less than seven citizen members who are eligible voters
residing within the City limits of Falcon. Heights appointed
by the Mayor and approved by the City Council.
2.2 Terms. Members shall be appointed for terms of two years. Any
vacancy in the membership shall be filled by appointment by the
Mayor subject to confirmation by the City Council and such
vacancy appointments shall be for the unexpired term of the
vacating member. No member may serve more than five consecutive
terms.
2.3 Removal.Members shall be subject to removal for cause only after
Council approval.
2.4 Absenteeism. Any member who fails to attend three consecutive
regular meetings of the commission without satisfactory explaina-
tion shall be subject to removal as a member of said commission.
2.5 Misc. Members shall serve without salary but will be reimbursed
for any out of pocket expense to attend .meetings or make out of
town trips, as authorized by the Council.
..
ARTICLE III - OFFICERS AND DUTIES
3.1 Titles. The officers of this commission shall be a Chairperson,
Asst. Chairperson and a Secretary.
• 3.2 Duties of the Chairperson. The Chairperson shall preside at all
meetings and exercise the same voting rights as the other members
and carry out such duties as are assigned by the commission.
3.3 Duties of the Vice Chairperson. The Vice Chairperson shall act in
the absence or inability of the Chairperson to act in such. instances
and shall have the powers and functions of the Chairperson.
3.4 Duties of the Secretary.Th.e Secretary shall be responsible for
recording transactions and actions of the commission and carrying
out such other duties as are assigned by the Commission Chairperson.
ARTICLE IV - ELECTION OF OFFICERS
4.1 Terms. Officers shall be elected at the annual meeting each year.
Terms of office shall be for one year and no member shall hold the
office of Chairperson or Vice Chairperson for more than two years
consecutively. Officers shall serve until replaced by a duly
elected 'officer in accordance with these proceedures.
4.2 Nominations. Nominations shall be made from the floor.
4.3 Majority required. The officer receiving the majority vote of the
commission membership shall be duly elected.
• 4.4 Date of Office. Newly elected officers shall take office
immediately upon selection.
4.5 Vacancies occuring in offices of the Commission shall be filled
forthwith by regular election proceedure.
ARTICLE V - MEETINGS
5.1 Annual Meetings. An annual orgaizational meeting shall be held
at the regular February meeting each year. Election of officers
shall be conducted and proposed ammendments ty by-laws be acted
upon.
5.2 Regular Meetings. Regular meetings of the commission shall be
held monthly as scheduled. A special meeting may be called by
the City Council or the Chairperson.
5.3 Notice of Meetings. Notice in writing, of each meeting shall be
sent to all commission members at least 5 days before said
meeting and shall state the time and purpose of the meeting.
5.4 Agenda. The agenda for each meeting of the commission shall be
submitted to the commission members with the notice of meeting.
5.5 Application Deadlines. No matter shall be placed on the agenda
• unless written request or petition, along with the necessary
forms, legal forms, legal description, maps, drawings, etc.,
have been submitted in proper and correct form.
5.6 Reports. Report of the previous meeing shall be sent-to
commission members along with the meeting notice.
. ~ ~,
ARTICLE VI - MEETING PROCEEDURE
6.1 Rules of Order. Unless otherwi.s_e specf.call.y designated,
Roberts Rules of Order shall govern meeting proceedure. However,
deliberative sessions of the commission shall be conducted as
informally as possible,=
6.2 Quorum. A majgrity of the membership of the commission shall
constitute a quorum for meeting purposes.
6.3 Appearance of the Petitioner. No application or petition shall
be given final approval unless the applicant or petitioner appears
personally or is represented at the meeting pr makes. a satisfactory
explaination or presentation n.lieu thereof.
6.4 Disposition. A motion must be made and voted upon in order to
dispense with an item on the agenda. No binding or final action
shall be taken on any matter on the. :agenda except at an annual,
regular or special meeting.
6.5 Tabling. A tabling motion if passed has the effect of laying
over until the next meeting unless otherwise specified.
ARTICLE VII - EFFECTIVE DATE
7.1 .These by--laws shall take effect on November 22, 1977.
POSITION TITLE: Planning Commission Member
• CITY: Falcon Heights
DATE APPROVED : ~/~/~~
APPROVED BY: ~-~s~~'
The commission shall guide future development of land, services, and facilities so
as to ensure safe, pleasant, and economical environment for residential, commercial,
industrial, and public activities, so as to promote the pblic health, safety,
morals and general welfare.
RELATIONSHIPS:
Reports on a line basis to: Chairperson - Planning Commission, and the commission
as a body to the city council through the council liaison
SPECIFIC RESPONSIBILITIL'S:
In order to achieve the objective, the commission shall:
1. Through the city council liaison, establish community objectives and policy.
2. Through the city council liaison, make recommendations and applications to
the city council for rezoning, special use permits, etc.
3. Through the city council liaison, draft and recommend to the city council
for adoption regulations and. ordinances authorizing and empowering the
enforcement of its findings relating to the physical development of the city.
4. To review ail matters relating or affecting the physical development of the city.
5. To serve as a forum for citizen involvement.
6. To attend regular monthly meetings of the commission, as well as special
meetings called by the city council or the chairperson; failure to attend
three consecutive regular meetings of the commission without satisfactory
explanation shall make member subject to removal of the commission.
7. To serve without salary, but to be reimbursed for any out of pocket expense
for out of town meetings or special trips, if any, as authorized by the
city council.
$. To be appointed by the Mayor subject to confirmation by the city council for
a term of two years, and not exceed five consecutive terms.
i