HomeMy WebLinkAboutCCAgen_08Aug13CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 13, 2008 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS
____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ KREUSER ____ C. PRESENTATIONS: 1. Mark Doneaux from Capital Region Watershed District TAB 1 D. APPROVAL OF MINUTES: July 23,
2008 TAB 2 E. PUBLIC HEARING: F. CONSENT AGENDA: 1. General Disbursements through 8/7/08: $103,484.93 Payroll through 7/31/08: $20,697.81 TAB 3 2. City Licensing TAB 4 3. Resolutions
08-07 creating ballot board and 08-08 appointing election judges TAB 5 4. Resolution Approving Repeal of State Statutes Pertaining to Fire Department Relief Association TAB 6 5. Approval
of Fire Department Relief Association 2007 Audit TAB 7 G. POLICY AGENDA: 1. ADDENDUM -Purchase of Pedestrian Crossing Signals H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT:
If you have a disability and need accommodation in order to attend this meeting, please notify ?notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at
651-792-7600. We will be happy to help.
Regular Meeting of the Falcon Heights City Council July 23, 2008 Members present: Mayor Lindstrom, Council members Kuettel, Harris, and Mercer-Taylor, Administrator Miller, Assistant
City Administrator/Deputy Clerk Kreuser. Absent: Council member Long. Mayor Lindstrom called the meeting to order at 7:00 p.m. The minutes of the June 25, 2008 regular meeting were approved
as submitted. Public Hearing: 1. North Lakes Academy Conduit Debt Financing John Carins addressed the council and explained the conduit debt financing would build a K-12 charter school
in Wyoming, Minn. He added the Kaleidoscope project Falcon Heights financing through bonds last year was recently finished under budget and ahead of schedule, and is slated to open very
soon. Mayor Lindstrom said the State of Minnesota encourages certain projects and authorizes cities to use revenue bonds to finance those projects. He noted the risk lies with the project,
not the city and in exchange for financing, the city receives ½ of 1% of the bond amount. amount. In this instance, Falcon Heights will see roughly $50,000. Administrator Miller added
growing cities often have to issue bonds for their own projects. Since Falcon Heights hasn’t issued bonds in a long time, the city has the $10m allowed annually to issue to other entities.
Mayor Lindstrom opened the public hearing. The public hearing was closed. Council member Kuettel moved to approve the resolution giving preliminary approval for North Lake Academy Conduit
Debt Financing. The motion passed unanimously. Council member Harris pointed out the fees from conduit bonding wasn’t included in the budget for 2008, so this money is additional revenue.
Consent Agenda: The following five items were moved for approval by Council member Kuettel. The motion passed unanimously. 1. General Disbursements 6/20/08 through 7/16/08: $160,256.21
Payroll 6/15/08 through 7/15/08: $40,141.22 2. New Mileage Reimbursement rate for 2008 3. City Licenses 4. Appointment of Larpenteur Streetscape Advisory Committee 5. Additional Monetary
Donations to City Special Events Information/Announcements: Council member Mercer-Taylor announced the lemonade stand at the SE corner 1550 building on Monday from 4:30 – 6:30 p.m. She
invited residents to attend the Ice Cream Social on 31 July at Community Park. Mercer-Taylor addressed the group in attendance, and apologized she had to leave, but assured them she
would read the minutes and valued their comments. Council member Harris announced the Human Rights Commission’s poster contest for grades K-12. Students should draw a poster that encompasses
a human rights issue. A winner will be
announced for the city contest, and all the posters will then be submitted to the state competition. Council member Kuettel said the Planning Commission has been working hard on an ordinance
regarding LED signage and alerted the council an item would be before them in the coming months. Mayor Lindstrom urged residents to get out their cameras and submit photos to the city
contest. Deadline is July 25, and winner will be decided at the Ice Cream Social. He also reminded everyone that slogan ideas are still being accepted through July 31. Lastly, he said
the sidewalk panel replacements on Hoyt, Iowa, Idaho are going well and thanked residents for their patience and by completing this work in-house, the city saves about $40,000. Kudos
to public works. Administrator Miller announced the general fund budget workshop would be held August 6. Community Forum: Judy McCleary, 1918 Autumn Street, said the residents present
in the audience lived in the Falcon Woods neighborhood and came to address the council regarding regarding neighborhood blight and enforcement of city code. She brought a petition of
an additional 20 residents who were not present who also urged city response to the deterioration of the neighborhood. She said many complaints have been made to city hall, and the typical
response is “talk to your neighbors.” Ruth Mardsen, 1920 Roselawn, said she used to own a duplex in another city and needed a license in order to rent. She said she liked that process
and looked forward to the yearly inspections. The benefits of rental ordinances would be for the renter, because of safety; for the owner, as they couldn’t allow the property to devalue;
and for the neighbors, because the property had to be kept up to code. She recommended the city adopt a rental licensing program, and closed by stating there were residents on Tatum
that didn’t even mow their lawn. The council and administrator replied by stating a rental licensing ordinance was being drafted, and the intention is to have it in effect by 2009. Hazel
Garcia, Garcia, 1906 Prior, said seven families were affected by debris falling over into their lawns from the problem properties. She said she was very upset. She declared she loved
Falcon Heights but doesn’t like what’s happening to it because it’s going downhill. Mayor Lindstrom said the staff at the city is small and prudent with finances so it relies on citizens
to bring issues forward. He asked them to please let the city know and the council know when issues arise. Council member Kuettel said she was very understanding, and realized how stressful
it would be to be faced with and around that trouble all the time. She asked the residents for time to find out what’s going on, see what codes are violated and what enforcement has
been tried. Martin Hammond, 1869 Moore, addressed the photo contest and said there could be lots of photos submitted of bad things around the city. He said he sees Dave (Tretsven) driving
around the neighborhood all the time and said he could easily report code issues. He said he did not not appreciate the condescension on the part of the council, telling residents to
call. Wes Tennyson, 1935 Summer, said the concerns outlined on the handout from the Falcon Woods Owner’s Association was arrived at spur of the moment and formed by a small group, from
whom he can read some frustration. He said some of the concerns were idiosyncratic, and not all residents there are in agreement about some of the issues. He personally disagreed with
#7 in regards to code enforcement and the response from city hall. He congratulated the city on going soft on code enforcement in the past years and said sometimes people don’t know
what sets of rules are in place. He said residents have no participation in making the rules and don’t
agree with all of them but certain violations need to always be enforced. As for the response to talk with any neighbors who might be violating a code, residents shouldn’t have to do
it – when a complaint comes in, a phone call, a visit, or a letter should be sent. He said personally he ddin’t think the blight was as big a problem as some seem to feel, but the enforcement
of the codes should be addressed. He said there were less than six residents with a lot of junk, and out of over 100 homes that’s not a huge problem but it is for the people who live
nearby. He took issue with the part of the code dealing with the garbage cans and said a lot of people need clarification on the exact meaning since it seems to be open to interpretation,
and thought it meant on the side or in the garage, but a letter or call to residents would rectify a lot of the problems. Council member Harris asked if the issues were at rentals or
owner-occupied homes. Both was the consensus, and awareness was needed. Mary Beatty, 1930 Autumn, said the house near hers has garbage cans, propane tanks, recycling, and branches in
their yard. She has had to change where she sits in her living room because she doesn’t want to look out the window and see the mess. When she first moved in, she explained, she got
a letter from the city about her garbage cans. Council member Kuettel said the council will keep after the situation. Mayor Lindstrom made sure the residents knew the city had to follow
a specific course of action and due process. Also, the council couldn’t take action on any issues brought forth in community forum, and deferred to Administrator Miller. Miller said
complaints that come to the city regarding any code enforcement must be kept confidential, and no one would ever be able to know who called. The city’s process includes sending out the
code enforcement person, who is also the planning/zoning and webmaster. The code violation must be verified and a paper trail started because if the case ever went to court or abatement
there has to to be proof the city tried and gave the violator multiple chances to rectify the problem. He said obviously the city needs to work harder on this area, and it would. Jim
Duffy, 1961 Summer, wanted to know how many chances were given before action was taken. Miller replied at least two. The first notification is a letter with a deadline of about two weeks.
The second has to give options for the person – giving help, offering services, and also tells them the city will do it if the violator pays for it. Duffy replied nothing has changed
or happened on these properties. Miller said work has been done in the area. Duffy wanted to know about boats parked in the street. Miller replied he wasn’t sure of the code but would
get check and let him know. Duffy said the police should watch for code violations. Marie Hard, 1937 Autumn, listed the properties that are the bad ones, as perceived by the residents
in attendance: 1927 and 1947 Autumn, and 1860 Roselawn. There is trash, cats roaming, garbage carts. She said the the police department talked to the owner of the cat last year but no
changes in action have occurred. She was upset the cats scare the birds. Martin Hammond, 1869 Moore, readdressed the council and asked who is on the hook for rental properties. Miller
replied when violation letters are sent, they are sent to the physical address of the home and also the property tax holders address. He added the city had talked to a landlord in that
area just that week. Virginia Lindall, 1923 Summer, wanted to put in the ordinance that single-family home rentals should be handled through an agency rather than private individuals
because that would screen the bad people out. Miller replied he wasn’t an attorney, but was pretty certain the city attorney would say that’s illegal.
Council member Harris said residents came to the meeting to talk to the council, and that was the first she’d heard of any issues. Through it’s good communication, the city will get
back to everyone. Mayor Lindstrom agreed. Council member Kuettel pointed out there’s a difference between trimming the hedges perfectly and piles of junk and said she understood the
resident’s issues to be more with the junk problem. Jim Duffy asked if there was an ordinance about keeping garage doors open. He said his neighbor has a very full garage and doesn’t
close the door to it, and always has a car in the driveway. Council member Harris replied that it may not be smart to keep his garage open, but it’s not illegal. Bryan Olson, 1592 Roselawn,
said it was rare to have so many public comments and was glad to see the limit on the five-minutes loosened and free form discussion for a change. He said the GFOA award presentation
back in May, the council said it was a prestigious award, given to only 40-50 cities in Minnesota; he stated he called GFOA in Chicago to ask how many cities submitted reports. He learned
it was more than 40 or 50, instead 116 awards were given in ’04; 120 in ’05; and in ’06 128 submitted reports and 123 awards were given. He thought the city having received the award
wasn’t as exclusive as it thought, and getting it doesn’t mean the GFOA gives a stamp of approval on spending. It means the report was organized and readable, and he found it laughable
that an award would be issued by an organization that cities have to pay due to belong to. He said since the city was so concerned about being open, he thought everyone should know the
whole story instead of just the half-truths so often found in politics. LeRoy Jarl, 1984 Autumn, said he was impressed by Falcon Heights and the neighborhood but some houses don’t look
right. He said the city should find the addresses and follow through, and he had some doubts about letters even being sent. The city needs to maintain the high reputation it once was
said to have. Council member Harris asked about the Falcon Woods Homeowner’s Assocation, and wanted to know if it was a formed group, or how it came about. The members in the audience
replied a few members started it while sitting at someone’s house one day. The residents showing up at the council meeting was the association’s first meeting. Mayor Lindstrom adjourned
the meeting at 8:30 p.m. Respectfully submitted, Stacey Kreuser Assistant City Administrator/Deputy Clerk
Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Meetings: July-Aug. ‘08 (Re)acquaint your organization with CRWD and watershed Introduce the watershed
management planning process Request that your organization appoint a member to participate in the watershed management planning process 1 What is the Capitol Region Watershed District
(CRWD)? INTRODUCTION Presentation Purpose 32 EVERYONE lives in a watershed. In Minnesota, there are 84 natural watershed areas that comprise 8 larger drainage basins. The largest watershed
in Minnesota flows into the Mississippi River. There are several different Watershed Districts located in the Twin Cities Metropolitan Area. The yellow area shows the location of the
Capitol Region Watershed District. The CRWD Includes: • 41 Square Miles (25,965 acres) • Portions of Falcon Heights, Lauderdale, • 13 Miles of the Mississippi River • 4 Lakes (Como,
McCarrons, Crosby, Loeb) • Several Wetlands and Natural Areas • Highly Urbanized -42% Impervious Surfaces Maplewood, Roseville, and St. Paul management concepts
Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Meetings: July-Aug. ‘08 CRWD OVERVIEW What does the CRWD do? The CRWD is a Special Purpose Unit of
Local Government • Area based on watershed boundaries • Purpose is to manage water resources • MN Watershed law established in 1955 • 48 Watershed Districts throughout MN • Created in
1998 with authority to undertake projects, create rules and levy taxes • Five-member Board of Managers appointed by Ramsey County Board of Commissioners • The First Watershed Management
Plan was completed in 2000 • 2008 Tax Levy = $1,644,000 • Maintains a staff of 8 Water Quality Projects Development Permitting Monitoring Surface Water Trout Brook Stormsewer Stewardship
Grants Watershed Education
Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Meetings: July-Aug. ‘08 A planning document that identifies the existing and potential water resources
issues and establishes the activities of the Watershed District over the next 10 years (2010 -2020). Main Watershed Mgmt. Plan Components Include: A Watershed Management Plan (WMP) must
be written by the Watershed District and approved by the Minnesota Board of Water and Soil Resources before projects may be undertaken. • Refi nes goals and policies identifi ed in previous
planning efforts • Identifies new goals and policies • Incorporates existing resource inventories, planning studies, data, technical documents, etc… • Integrates Capital Improvement
Programs from member communities and others Land & Water Resource Inventory Develop Goals & Policies Develop Implementation Plan • Re-visits issue statements • Seeks to identify and
define new issues • Involves active participation from members of the community Identify Issues Issues • Re-visits programs and projects identifi ed in previous planning efforts • Evaluates
programs and projects of member communities and stakeholders WHAT IS A WATERSHED MANAGEMENT PLAN? 12
Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Meetings: July-Aug. ‘08 • Enhance general public knowledge of watershed interests and issues • Involve
a broad spectrum of stakeholder interests; people who live, work and recreate in the watershed • Build ownership in the plan • Presentation to all Planning Districts, the Planning Commissions
and/or Environmental Departments of all municipalities within the CRWD • Kick-Off Meeting with the Citizens Advisory Group, Technical Advisory Group and the Community Advisory Group
• Build ownership in the plan THE WATERSHED MANAGEMENT PLANNING PROCESS The Watershed Management Planning Schedule: The Watershed Mgmt. Planning Process Includes: Community Input: Initial
Outreach Effort: • Review and Update Resource Inventory & Assessment • Establish Public Involvement Process • Issues Identifi cation Process • Goal Setting and Policy Establishment •
Develop Implementation Plan • Formal Review Process Summer 2008 – Summer 2009 Summer 2008 Fall 2008 Winter 2008 – Spring 2009 Winter 2008 – Summer 2009 Fall 2009 – Spring 2010
Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Meetings: July-Aug. ‘08 • CRWD Board of Managers is requesting that your group appoint a member to
serve on the Community Advisory Group • 18 month process • Attend 5 meetings to offer input for the plan • Review 4 major sections of the draft and final plan The following materials
are being left for your information: • CRWD Fact Sheet • CRWD Watershed Mgmt. Planning Process Description • Focus on innovative and forward -thinking approaches • Significant effort
to involve many community groups • Bringing the water back to St. Paul • Emphasis on cooperative efforts SPECIAL CONSIDERATIONS + YOU! Unique Features of the CRWD Watershed Mgmt. Plan:
Thank You for Coming, Caring, and Contributing!
1234 Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Recruitment: July-Sept. ‘08 The Capitol Region Watershed District (CRWD) is beginning an 18-month
process to update its Watershed Management Plan and would like you to participate in the process. • Develop goals and policies for the management of local water resources • Collect and
incorporate existing resource inventories, planning studies, data, technical documents, etc. developed by CRWD & others • Integrates Capital Improvement Programs from member communities
and others • Identify and define issues related to water resource management • Driven by active participation from community members • Develop a plan to guide the District’s management
of local water resources via District Programs and Capitol Improvement Projects • Build partnerships with member communities and stakeholders Land & Water Resource Inventory Develop
Goals & Policies Develop Implementation Plan Identify Issues We Need Your Help . . . HELP KEEP OUR RIVERS & LAKES CLEAN . . . A Watershed Management Plan is a document that identifies
the existing and potential water resources issues and establishes the activities of the Watershed District over the next 10 years (2010 – 2020). Examples of the types of activities that
will be identified in the Watershed Management Plan include: Watershed Education, Monitoring of Surface Water Resources, Stewardship Grants, and the CRWD Permitting Program. Main Components
of the Watershed Management Plan: Your input will provide the basis for a 10-year action plan that will improve the water quality and health of the numerous resources in the CRWD. This
is your chance to shape the way the CRWD manages water resources in your watershed.
Capitol Region Watershed District 2010 Watershed Management Plan Public Involvement Recruitment: July-Sept. ‘08 For More Information on how YOU can shape the future of YOUR LOCAL WATER
RESOURCES, contact: Bob Fossum at (651) 644-8888 or visit the Capitol Region Watershed District web-site at http://www.capitolregionwd.org . . . YOUR CONTRIBUTION How Will Your Input
Be Used? The CRWD is making a concerted effort to involve a broad array of stakeholders and citizens in the development of the 2010 Watershed Management Plan. Opinions of residents,
businesspersons, and other interested parties are key elements in a quality plan that will stand the test of time. Every resident and businessperson within the jurisdictional boundaries
of the Capitol Region Watershed District has a stake in the future of local water resources, as well as, America’s greatest river: the Mississippi River. As part of the initial outreach
effort, the Capital Region Watershed District is making a presentation to all Planning Districts, Planning 5 Community Advisory Group Meetings Over 18 months: Commissions, and/or Environmental
Departments of all municipalities within the watershed boundary. One of the objectives of these meetings is to request that at least one member of each group be appointed to serve on
the CRWD Community Advisory Group. The CRWD wants to solicit your participation so that your communities’ priorities and initiatives can be considered during the development of the Watershed
Management Plan. 123 Attend Project Kick-off Meeting Summer 2008: Winter 2008 -Spring 2009: Set Goals and Establish Policies Fall 2008: Identify Issues 4 Winter 2008 -Summer 2009: Develop
Implementation Plan 5 Summer 2009 -Winter 2009: Review Draft Watershed Management Plan
CONSENT F1 8/13/08 ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements through
8/7/08: $103,484.93 Payroll through 7/31/08: $20,697.81 ATTACHMENTS: Payroll and general disbursements ACTION REQUESTED: Approval
***** DIRECT DEPOSIT LIST EMP # ***** NAME PAY PERIOD ENDING DIRECT DEPOSIT EFFECTIVE DATE AMOUNT 7/28/2008 7/28/2008 01-0012 01-0013 01-0016 01-1002 01-1008 01-1009 01-1136 01-2154
01-1038 01-0040 01-1030 01-1033 01-1143 LAURA A KUETTEL PETER C LINDSTROM PAMELA M HARRIS JUSTIN J MILLER STACEY T KREUSER MELANIE M LEEHY ROLAND 0 OLSON MAUREEN A ANDERSON DEBORAH K
JONES KEVIN ANDERSON TIMOTHY J PITTMAN DAVE TRETSVEN COLIN B CALLAHAN 277.05 330.57 277.05 2,316.66 1,331.42 387.84 1,300.00 96.97 1,580.40 15.03 300.00 1,305.69 1,163.31 TOTAL PRINTED:13
CHECK CHECK EMDPALTOEYAEMEOUNTNAME TYPE MER7C/E2R8-/T2A0Y0L82O7R7,.05 ELIZABETH LON7G/,28/C2H0A0R82L7E7S.05E OLS7O/N2,8/2R0O0L85A0N2D.370 HEPRA7ZT/OR2GI8,C/K200J8931. 17 R AUG7E/R28/S2R0,085J0O7S.E4P
H J KUR7H/A2J8E/T2Z0,0834C2L.E8M3ENT ALL7E/2M0A0R81K84.J70 POEM7SI/CC2HH8LA/,E2L008J92.35 R GAFP7FA/NT2ER8YI/,C2K008 92.35 PITT7TI/fM2>O81T/AH2NY0,10,86J00.07 WAT7E/R2S8T/O2N0,0867M0I.C4H5AEL
A LET7O/U2R8N/E2A0U0,8111.B1E1NEDICT J R MUEK7LA/LR2EL8R/,2J008614.63 ABE7R/N2A8T/H2Y10,,02849L.I3S5A A FIN7N/E2G8A/N2,0081E0R5I.N05 E RAA7E/2D0R0E82W80.P09 SKU7N/D2B8E/R2G0,08314K.I1R4STEN
M BELNE7SA/ON2NN8,/2M008136.09 WORS7LT/IE2NV8EE/,N200J8 55.27 MIL7L/E2R8,/20A0L83L0I2S.O9N8 STSIA7NR/EA2RH8,/2L008610.86 LEPE7PR/II2NC8K/,2W008445.06 10,681.99 CHECK NO. 073564 073565
073566 073567 073568 073569 073570 073571 073572 073573 073574 073575 073576 073577 073578 073579 073580 073581 073582 073583 073584 073585 7-28-2008 1:00 PM PAYROLL NO: 01 City of Falcon
Heights PAY R 0 L L C H E C K REG I S T E R *** REGISTER TOTALS .** PAGE: PAYROLL DATE: 7/28/2008 REGULAR CHECKS: DIRECT DPEDRPIIORNSETICETD DRMEEAPGNOUUNSLAOIALNTR CCMHHCAEEHNCCEUKKCASSKL::S:
VCOHMIEADCNEKUDSA:L CHCEHCEKCSK:S: TOTAL CHECKS: 22 13 35 9,702.43 10,681.99 + 313.39 20,384.42 + 313.39 1 _ -"-, , 9,702.43 10,995.38 20,697.81
__ AAA U~K~CT DEPOSIT LIST ***** PAY PERIOD ENDING DIRECT DEPOSIT EFFECTIVE DATE 7/31/200 7/31/200 EMP # 01-0085 NAME DANIEL S JOHNSON-POWERS AMOUNT 313.39 TOTAL PRINTED: 1 313.39 7-31-2008
1:59 PM PAY R 0 L L C H E C K REG 1ST E R PAYROLL NO: 01 City of Falcon Heights ••• REGISTER TOTALS ••• PAGE: 3 PAYROLL DATE: 7/31/2008 REGULAR CHECKS: DIRECT DEPOSIT REGULAR CHECKS:
MANUAL CHECKS: PRINTED MANUAL CHECKS: DIRECT DEPOSIT MANUAL CHECKS: VOIDED CHECKS: NON CHECKS: TOTAL CHECKS: ••• NO ERRORS FOUND ••• • END OF REPORT 1 313.39 313.39
CONSENT F2 8/13/08 ITEM: City Licenses SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: The following business has applied for mechanical contractor’s
licenses for 2008. Staff has received the necessary documents for licensure. • St. Paul Plumbing and Heating • GV Heating & Air The following business has applied for a Christmas tree
sales license. All necessary documents have been received for licensure. • Glen Towers Pines (sales @Hermes Floral Nov. 28 – Dec. 24).
CONSENT F3 8/6/08 ITEM: Resolutions 08-07 creating ballot board and 08-08 appointing election judges SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION:
The 2008 election year is bound to see a very high voter turnout. Falcon Heights always sees very high numbers at the polls, and in preparation for what will be busy days for election
judges, many cities have established absentee ballot boards. An absentee ballot board serves the function of approving or rejecting absentee ballots on the days leading up to the primary
and general election. Completing these tasks ahead of time will ease the workload for the judges on Election Day. Absentee ballots include several pieces – an outer envelope “c”, a second
envelope “b,” which includes the voters name, address, and witness, and finally a secrecy envelope which contains the voted ballot. The absentee ballot board would check each “b” envelope
to be sure the voter who cast the absentee ballot was registered, accept the ballot, and then put the ballots aside until Election Day, when the “b” and secrecy envelopes would be opened
and tallied along with the rest of the ballots cast on Election Day. This preliminary checking will allow the absentee ballot counting process to go more quickly on Election Day. In
addition, election judges are required to be appointed by the city council. The list of judges is included on resolution 08-08. ACTION REQUESTED: Approve resolution 08-07 appointing
absentee ballot board and 08-08 appointing election judges for 2008.
City of Falcon Heights Council Resolution 08-07 A RESOLUTION AUTHORIZING AN ABSENTEE BALLOT BOARD FOR PRIMARY AND GENERAL ELECTIONS WHEREAS, the City of Falcon Heights is authorized
by the provisions of Minnesota Statutes, Chapter 203B.13 to appoint an Absentee Ballot Board; and WHEREAS, the board shall consist of a sufficient number of election judges appointed
as provided in sections 204B.19 to 204B.22; and WHEREAS, the absentee ballot board shall receive and process absentee ballots in accordance with Minnesota Election Laws; and NOW, THEREFORE,
BE IT RESOLVED by the City Council of the City of Falcon Heights, to authorize the use of an absentee ballot board to receive and process absentee ballots for Primary and General Elections.
WHEREUPON, said resolution was declared duly passed and adopted the 13th day of August, 2008. Moved by: Approved by: ________________________ Peter Lindstrom, Mayor August 13, 2008 LINDSTROM
In Favor Attested by: ________________________ KUETTEL Justin Miller HARRIS Against City Administrator LONG August 13, 2008 MERCER-TAYLOR
Council Resolution 08-08 Appointing Election Judges for 2008 The City Council of Falcon Heights hereby appoints the residents, outlined below, to serve as election judges for the elections
to be held on September 9 and November 4, 2008. Election judges must be appointed by the City Council. Joan Seidel Rita Christiansen Val Adams Brian Goodspeed Helen Bradley Foster Judy
Bailey Laura Gilbert Diane Ross Manley Olson Kathleen
Baldwin Melissa Weber-Sanders Marilyn Gates Annie Green Beverly Montain Amy Hanson Margaretha Beach Val Gyurci Barb O'Leary Pat O'Leary Jane Auger Pamela Waite Vicki Long Andi Howell
Lily Zahariades Steven Taff Delaine Meyers Pat Phillips Rice' Davis Gary Kwong Anne Burt Kim Face John Rent Frank Meah Although schedules are set for September and November, circumstances
sometimes change. Through this resolution, the council also grants the deputy clerk the authority to appoint additional judges should any emergencies arise. The city supplies breakfast,
lunch, and dinner. Judges must attend attend a two-hour training session every two years as required by State Law. Moved by: Approved by: ________________________ Peter Lindstrom, Mayor
August 13, 2008 LINDSTROM In Favor Attested by: ________________________ KUETTEL Justin Miller HARRIS Against City Administrator LONG August 13, 2008 MERCER-TAYLOR
CONSENT F4 8/13/08 ITEM: Resolution Approving Repeal of State Statutes Pertaining to Fire Department Relief Association SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: The
2008 Minnesota state legislature passed legislation aimed at cleaning up state statutes relating to individual cities’ fire department relief association pension amounts. Evidently,
the City of Falcon Heights was successful in the 1960s and 1970s in getting legislation passed that set our fire department relief association benefits at a certain level. Since this
time, the association’s bylaws have been amended to be much more generous than what exist in the outdated statutes. The legislation specific to Falcon Heights is only effective if the
city council approves a resolution agreeing to the repeal. Both the city attorney and the fire department relief association have reviewed the matter and see no problems in approving
it. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the attached resolution resolution repealing legislative language as outlined in Chapter 349, Article
14, Section 13, Subdivision 6 of the 2008 State of Minnesota legislature.
Sec. 13. REPEALER OF PRIOR INCONSISTENT SPECIAL VOLUNTEER FIRE RELIEF ASSOCIATION ANCILLARY BENEFIT LEGISLATION. Subdivision 1. Anoka. Laws 1969, chapter 352, section 1, subdivisions
3, 4, 5, and 6, are repealed. Subd. 2. Butterfield. Laws 1975, chapter 185, section 1, is repealed. Subd. 3. Coon Rapids. Laws 1973, chapter 304, section 1, subdivisions 3, 4, 5, 6,
7, 8, and 9, are repealed. Subd. 4. Edina. (1) Laws 1965, chapter 592, section 3, as amended by Laws 1969, chapter 644, section 2, and Laws 1975, chapter 229, section 2; (2) Laws 1965,
chapter 592, section 4, as amended by Laws 1969, chapter 644, section 2, Laws 1975, chapter 229, section 3, Laws 1985, chapter 261, section 37, and Laws 1991, chapter 125, section 1;
(3) Laws 1985, chapter 261, section 37, as amended by Laws 1991, chapter 125, section 1; and (4) Laws 1991, chapter 125, section 1, are repealed. Subd. 5. Fairmont. Laws 1967, chapter
575, sections 2, as amended by Laws 1979, chapter 201, section 23; 3; and 4, are repealed. Subd. 6. Falcon Heights. Laws 1969, chapter 526, sections 3; 4; 5, as amended by Laws 1974,
chapter 208, section 2; and 7, as amended by Laws 1974, chapter 208, section 3, are repealed. Subd. 7. Golden Valley. Laws 1971, chapter 140, sections 2, as amended by Laws 1973, chapter
30, section 2; 3, as amended by Laws 1973, chapter 30, section 3; 4, as amended by Laws 1973, chapter 30, section 4; and 5, as amended by Laws 1973, chapter 30, section 5; and Laws 1993,
chapter 244, article 4, section 1, are repealed. Subd. 8. Wayzata. Laws 1973, chapter 472, section 1, as amended by Laws 1976, chapter 272, section 1, and Laws 1979, chapter 201, section
33, is repealed. Subd. 9. White Bear Lake. Laws 1971, chapter 214, section 1, subdivisions 1, 2, 3, 4, and 5, are repealed. EFFECTIVE DATE; LOCAL APPROVAL.(a) Subdivision 1 is effective
the day after the governing body of Anoka and its chief clerical officer timely complete their compliance with Minnesota Statutes, section 645.021, subdivisions 2 and 3, after June 30,
2009. (b) Subdivision 2 is effective the day after the governing body of Butterfield and its chief clerical officer timely complete their compliance with Minnesota Statutes, section
645.021, subdivisions 2 and 3, after June 30, 2009. (c) Subdivision 3 is effective the day after the governing body of Coon Rapids and its chief clerical officer timely complete their
compliance with Minnesota Statutes, section 645.021, subdivisions 2 and 3, after June 30, 2009. (d) Subdivision 4 is effective the day after the governing body of Edina and its chief
clerical officer timely complete their compliance with Minnesota Statutes, section 645.021, subdivisions 2 and 3, after June 30, 2009. (e) Subdivision 5 is effective the day after the
governing body of Fairmont and its chief clerical officer timely complete their compliance with Minnesota Statutes, section 645.021, subdivisions 2 and 3, after June 30, 2009. (f) Subdivision
6 is effective the day after the governing body of Falcon Heights and its chief clerical officer timely complete their compliance with Minnesota Statutes, section 645.021, subdivisions
2 and 3, after June 30, 2009. (g) Subdivision 7 is effective the day after the governing body of Golden Valley and its chief clerical officer timely complete their compliance with Minnesota
Statutes, section
645.021, subdivisions 2 and 3, after June 30, 2009. (h) Subdivision 8 is effective the day after the governing body of Wayzata and its chief clerical officer timely complete their compliance
with Minnesota Statutes, section 645.021, subdivisions 2 and 3, after June 30, 2009. (i) Subdivision 9 is effective the day after the governing body of White Bear Lake and its chief
clerical officer timely complete their compliance with Minnesota Statutes, section 645.021, subdivisions 2 and 3, after June 30, 2009.
City of Falcon Heights Council Resolution 08-09 RESOLUTION REPEALING STATUTORY LANGUAGE REGARDING THE FALCON HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION WHEREAS the Minnesota state legislature
passed legislation aimed at repealing state statutes relating to individual cities’ fire department relief association pension amounts; WHEREAS the Falcon Heights Fire Department Relief
Association bylaws already addresses these amounts; and supersedes statutes specific to Falcon Heights passed in 1969 and 1974. NOW THEREFORE BE IT RESOLVED the Falcon Heights City Council
hereby repeals the legislative language as outlined in Chapter 349, Article 14, Section 13, Subdivision 6 of the 2008 State of Minnesota legislature. Moved by: Approved by: ________________________
Peter Lindstrom, Mayor August 13, 2008 LINDSTROM In Favor Attested by: ________________________ KUETTEL Justin Miller HARRIS Against City Administrator LONG August 13, 2008 MERCER-TAYLOR
CONSENT F5 8/13/08 ITEM: Approval of Fire Department Relief Association 2007 Audit SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Like the city, the fire department relief
association hires an auditor each year to review its books and provide a report on the prior year’s activities. State law requires that the city council review the association’s audit
at a regular city council meeting. Attached to this report is the latest audit as presented by the relief association’s auditor, Kern, DeWenter, Viere. The management letter does outline
two areas of concern, but are similar to the concerns outlined in the city’s audit. Both the preparation of financial statements and lack of segregation of accounting duties are listed
as concerns, but are also not out of the ordinary due to the small size of both the association and city staff. The auditors are also recommending that provisions are added to the investment
policy. The city recently made similar changes to our investment policy, and staff will work with the association to ensure that this is completed by the next audit. ACTION REQUESTED:
Staff recommends that the Falcon Heights City Council accept the attached audited financial statements of the Falcon Heights Fire Relief Association.