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HomeMy WebLinkAboutCCAgen_08Jan 9CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 9, 2008 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ KREUSER ____ C. PRESENTATIONS: 1. Oaths of Office by Mayor-elect Lindstrom and Council members-elect Long and Mercer-Taylor 2. Recognition of Falcon Heights Centurion Evelyn Kolars D. APPROVAL OF MINUTES: December 12, 2007 TAB 1 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements 12/7/07 through 12/31/07: $328,488.67 Payroll 12/1/07 through 12/31/07: $30,669.44 TAB 2 2. Designation of official newspaper for 2008 TAB 3 3. City License Renewals TAB 4 4. Review and adopt Council standing rules TAB 5 5. Resolution 08-01 designating official depositories for 2008 TAB 6 6. 2008 Salary Adjustments TAB 7 7. Appointment of City Engineer TAB 8 8. Appointment of Prosecuting Attorneys TAB 9 9. Appointment of City Auditor for 2008 TAB 10 10. Council liaison assignments TAB? 11 11. Commission appointments TAB 12 G. POLICY AGENDA: 1. Adoption of 2008 Fee Schedule TAB 13 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. Falcon Heights City Council Regular Meeting Minutes of December 12, 2007 Members present: Mayor Gehrz, Council members Harris, Lindstrom, Kuettel, and Talbot, Administrator Miller, Assistant City Administrator/Deputy Clerk Kreuser, Finance Director Olson. Mayor Gehrz called the meeting to order at 7:00 p.m. The minutes of the November 14 and December 3 meetings were approved as submitted. Consent Agenda: The following seven items were moved for approval by Council member Kuettel. The motion passed unanimously. 1. General Disbursements through 11/28/07: $322,250.10 Through 12/6/07: $106,443.68 Payroll 11/1/07-11/15/07: $16,875.52 11/16/07-11/30/07: $14,703.49 2. City License Renewals for 2008 3. Designated Signors for Orders Drawn on City Funds 4. Change of funding source for the 2007 General Fund transfer 5. Mileage Reimbursement rate for 2008 6. Transfer money from the Friends of the Park Fund to the Recreation Scholarship Account 7. Statutory Tort Limits Liability Coverage for City Policy Agenda: 1. Adoption of the 2008 Tax Levy and Budget Administrator Miller began the item by explaining the budget was a culmination of about six months of work, beginning in June and July with the workshops, then setting the preliminary levy in September, holding the truth-in-taxation hearing earlier in the month, and ending with adoption of the budget. He said the 2008 levy amount is $953.576, about a 6.46% increase over 2007. He added the amount applied to Falcon Heights property owners minus fiscal disparities made the percentage closer to 3.8%. For a median-valued home including all taxing jurisdictions, the total increase would be about $46. Miller explained the major drivers for budget increases are due to police contract costs, health insurance increase, and the reduction of transfers from reserves to the general fund. He said the transfers would be phased out over the next several years. He thanked Roland Olson and Mike Yard for their hard work and diligence. Council member Kuettel said working on the budget was a long process, and explained the council worked hard at squeezing every penny, and felt this was accomplished again for 2008. Council member Talbot stated he was proud to be part of the budgeting process and he was happy to leave everything in good hands. He moved to approve the 2208 tax levy. Mayor Gehrz added her thanks to Roland and Mike. Administrator Miller said each year to keep the budget fresh staff had added performance indicators to guide budget-making decisions. Council member Talbot’s motion to approve the 2008 tax levy and budget passed unanimously. Council member Harris moved to approve the 2008 budget. The motion passed unanimously. 2. Updating the City’s Investment Policy Administrator Miller began by explaining the auditors make recommendations based on new products and standards, and during the last audit they mentioned an update of the investment policy. He said Roland goes out to find secure bonds, etc., and the auditors recommended the additional security of adding adequate insurance on investments. He said the city’s investments are well diversified and there is no cash crunch, but adding the sections as required will appease the auditors. Council member Kuettel asked for an explanation on the conflict of interest section. Administrator Miller replied that any city official, elected or appointed, and is involved in the investment process should refrain from business activity that could appear to have a conflict. He read paragraph L of the policy. He added a conflict could occur with council or staff if they were acting as a broker outside of their city duties. He said these relationships must be clearly stated. Council member Harris asked if there was a policy before this one and for clarification on the additions. Miller replied there was. Paragraph I included verbiage on holding adequate insurance as it relates to collateral; paragraph J dealt with keeping no more than 5% of investments with certain issuers; paragraph K dealt with diversification; and paragraph L addressed conflict of interest. Miller added that if these points were not addressed before the next audit, the auditors would report the city. Council member Lindstrom suggested adding the city’s ethics policy as a reference point to the investment policy. He also asked if the city was close to the 5% limit outlined in the policy. Finance Director Olson replied the 5% concerns commercial paper, and the city is not over. Council member Talbot thanked Roland for his great work and cited former-council member Lamb as stating previously “don’t lose Roland.” Council member Kuettel asked if the city was close to being covered properly with insurance as required by the policy. policy. Olson replied the city is never over for certificates of deposit up to 100,000, and with the economy in turmoil did not see that as a pressing issue. Council member Kuettel moved to approve updating the City’s investment policy. The motion passed unanimously. Information/Announcements: Council member Harris stated the flooding of rinks is going well and warming houses are scheduled to open December 21. She added the Roseville Community Ed brochure would include information on Falcon Heights parks/rec programs for spring and summer 2008. The commission is also researching installation of more benches in the parks, and organizing a 5K. Council member Talbot lauded the public works crews for their hard, cold work flooding the rinks, sometimes even overnight. Council member Harris added for next year the sloping at Curtiss Field will ease some of the flooding woes. Council member Lindstrom thanked Mayor Gehrz and Council member Talbot for their years of service. He thought January would feel quite strange without them present at the meetings. Council member Kuettel joked Lindstrom had very big shoes to fill. She stated the city has been blessed with Sue’s leadership and she has done more during her tenure as mayor for the city than other mayors combined. Council member Talbot appreciated the kind words. He said serving on the council has been a pleasure and being part of local democracy was wonderful. He said he appreciated the great staff and council, and thanked the residents for giving him their trust in guiding the city. He wished Mayor-elect Lindstrom good luck. Mayor Gehrz announced the next CERT class begins February 7, 2008. Call city to sign up. Gehrz mused at her last meeting after 18 years. She said she wanted to leave still loving it, and she did. Falcon Heights is the greatest city, she said, even with its struggles, but the collaboration and cooperation between people with different viewpoints made it great. She thanked the staff for their commitment to the community and dedication to residents and businesses. It had been an honor and privilege to serve alongside the wonderful councilors over the years and she had learned a lot about working as a team. She thanked residents for their kindness, the farewell reception, and notes she has been receiving; they all meant a lot. She wished Peter the very best as incoming mayor, and the best to all for a safe and happy holiday season. The meeting adjourned at 7:40 p.m. Respectfully submitted, Stacey Kreuser Assistant City Administrator/Deputy Clerk CONSENT F1 1/9/08 ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: 1. General Disbursements 12/7/07 through 12/31/07: $328,488.67 2. Payroll 12/1/07 through 12/31/07: $30,669.44 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval CONSENT F2 1/9/08 ITEM: Designation of official newspaper for 2008 SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: State statute requires that a city designate a legal newspaper of general circulation in the city. This newspaper is used when the city is required to publish legal notification regarding public hearings, elections and city financial matters. There are three local papers that service Falcon Heights: Focus News, Park Bugle and the Roseville Review. Staff recommends that the City designate the Roseville Review as its legal newspaper in 2008 for the following reasons. • The Roseville Review circulates to most households in Falcon Heights. • The Roseville Review is a weekly publication. A monthly publication such as the Park Bugle would not suit the City’s needs, as the City Council meets twice a month, and legal notices must be published on a more timely schedule. • The $3.25 per column inch charge for the Roseville Review is significantly less expensive than the other bid received at at $4.50 per column inch from the Sun Focus Newspaper. ACTION REQUESTED: Designate the Roseville Review as the City’s legal newspaper for 2008. CONSENT F3 1/9/08 ITEM: City License Renewals SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: The following businesses have applied for municipal business licenses for 2008. Staff has received the necessary documents for licensure. • Central Pediatrics • Midwest Youth Dance Theatre • Association of Metropolitan School Districts • Martinizing Dry Cleaning • Minnesota Elementary School Principals Association • James Kernik, DDS • TIES • National Youth Leadership Council • MN Association of Secondary School Principals • Arthur Williams Opticians • Tiffany Nails & Skin • Blomberg Pharmacy • Parents United for Public Schools • Peterson Dental • Edward Jones The following business has applied for restaurant licenses for 2008. Staff has received the necessary documents for licensure. • Coffee Grounds The following businesses have applied for refuse/recycling licenses for 2008. Staff has received the necessary documents for licensure. • Red Arrow • Waste Management The following following businesses have applied for tree trimming/removal licenses for 2008. Staff has received the necessary documents for licensure. • Stumpf’s Tree Service • St. Croix Tree Service • Pioneer Tree & Landscape Inc • Precision Landscape & Tree • Carr’s Tree Service • A-1 Walsh • S&S Tree & Horticultural Specialists • Northeast Tree, Inc. • Northern Arborists The following businesses have applied for mechanical contractor’s licenses for 2008. Staff has received the necessary documents for licensure. • Norblom Plumbing • Boehm Heating • Krinkie Heating & AC • Fireside Hearth & Home • Sedgwick Heating & AC • Yale Mechanical • Upland Heating & Cooling, dba Aspen Air • Hoffman Corner Heating & AC • Doug Lee & Associates • South Town Refrigeration • Kath HVAC • Owens Companies, Inc. The following businesses have applied for general contractor’s licenses for 2008. Staff has received the necessary documents for licensure. • Kraus-Anderson • Delly Construction CONSENT F4 1/9/08 ITEM: Review and adopt Council standing rules SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year at the first Council meeting, the City Council reviews the operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time. ATTACHMENT: City Council Standing Rules ACTION REQUESTED: Adopt standing rules as amended 2/8/2006 for 2008. Amended February 8, 2006 B. CITY COUNCIL STANDING RULES INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision process is best served when the public has every opportunity to present views, the following rules are established to govern regular and special council meetings, as well as formal public hearings. There are several goals behind these rules. 1. In general, free and open discussion by all interested parties should be an essential part of the decision making process. 2. The council process should have as little procedural overhead as possible. 3. Time is better spent on substantial matters rather than proforma matters. MEMBERSHIP The formal council membership consists of the four council members and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the mayor, or in the absence of the mayor, the acting mayor will be considered the chairperson. RULES Agenda 1. To be considered, an item must be on the agenda and the agenda must be distributed to all of the council members and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote, but this should be used only for minor items or items with extreme time constraints. 2. An item can be moved from the consent agenda to the action agenda at the request of any council member. 3. Since there will be an audience and cable TV viewers not familiar with each item, the chair will give a brief explanation of each item as it is addressed. 4. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the interest of: a. Filling in time before a scheduled item, i.e. a public hearing. b. Grouping several items to best make use of consultant time. c. Accommodating individuals who have attended the meeting specifically to provide input on an item. Process – Regular and Special Council Meetings 1. For these proceedings, the council will use the “open discussion” procedure. That is, discussion is open to any member before or after a motion is made. This privilege is also extended to the city administrator, city clerk and any of the consultants who may have an interest in or can contribute to the item at hand. 2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to provide input. The chair may also rule out of order any input felt to be redundant, superfluous, or irrelevant. 3. The chair can make liberal use of the “unanimous consent” procedure. That is, items that in the judgment of the chair are likely to be unanimously approved, can be introduced for approval with the statement “If there are no objections . . . stands approved (or denied).” If any council member has an objection, the item reverts reverts to the standard motion procedure. This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e. resolutions, or for approval of the consent agenda. 4. The standard motion procedure is changed to not require a second. A motion need only to be considered. This also applies to amendments. 5. To eliminate confusion, only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. 6. The general mode of voting will be by acclamation, but with enough clarity that the individual votes can be recorded in the minutes. If in doubt, the city clerk can request a clarification. 7. The meeting will be recorded and the recording will be retained for three months following approval of the minutes for that meeting. The standard retention can be extended if, in the judgment of the mayor, city administrator, administrator, city clerk or any council member, such action is warranted. Council workshop sessions are open to the public but will not be recorded. 8. If the council action is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process – Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. 1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the chair will introduce the hearing with an explanation of the issues. This explanation will be given by the chair or a person designated by the chair. The use of explanatory visual aids is encouraged. 2. Following the explanation, input from the public will be taken. Prior to accepting input, though, the chair will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter, and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. 3. All individuals wishing to speak must identify themselves, their address, and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The council may take up to 15 minutes to review written statements presented at the meeting. If the council decides to not act on the issue at the public hearing meeting, it may, by majority vote, extend the time where written input will be taken to a day no later than one week before the next meeting where a deciding vote is planned. 4. All speakers are expected to be businesslike, to the point and courteous. Anyone not abiding by these rules will be considered out of order. 5. The council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. These “points of information” requests should be held to a minimum. 6. Once the public testimony phase is complete, the chair will announce the public hearing to be closed and the council will revert back to its open discussion mode of operation. From this point on, public input will only be appropriate when solicited by the council. 7. It shall be the intent of the council to vote on the issue at the same meeting as the public hearing and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date, that procedure will be clearly explained to the audience. 8. No public hearing will extend beyond 10 PM. 9. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor. 10. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 11. If the public hearing is to set an assessment rate, the assessment formula(s) under discussion cannot be altered. This implies that the council has fully discussed any formulas prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality and feasibility. 12. If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in September. This is to allow time to correct any errors prior to the time needed to certify the rolls to the county. ADOPTION/MODIFICATION/SUSPENSION These rules, with the exception of the mandatory 10:30 PM adjournment, can be adopted, modified or suspended in whole or in part by a ¾ vote of the council. If suspended, they are automatically reinstated at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules, Sikkink’s Seven Motion System (attached) will apply. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The chair will interpret the rules. However, the chair’s interpretation can be appealed by any council member and can be overruled by a majority vote. Attachment SIKKINK’S SEVEN MOTION SYSTEM General Rules for a Simplified System of Parliamentary Procedure 1. The purpose of this decision making system is to allow efficient decision making that represents a majority position. Any motion, request, discussion or proposal, which seems to have as its purpose unreasonable delay, manipulation, or the goal of serving individual ends rather than group ends, can be ruled out of order by the chair. Such a ruling by the chair will be subject to the motion called appeal. 2. Free and open discussions are valued in this decision making system. For that reason, most motions are discussable and the motion to restrict discussion requires a 2/3 vote in order to pass. In recognizing persons for discussion, the chair first recognizes the person who made the motion, next recognizes other persons and always recognizes a person who has not spoken over a person who has already participated in the discussion. As far as possible, the chair should try to alternately recognize persons representing different viewpoints. 3. In examining the chart on the following page, you will note that five of the seven motions are amendable. However, only one amendment at a time may be considered. As soon as that amendment is passed or defeated, another amendment may be proposed. 4. The number in front of the motion listed indicates the rank of each motion. Thus, #1 – General motions are lowest in rank, and #7 – Restrict Debate motions are highest in rank. Two rules apply: (1) You usually cannot consider two motions of the same rank at the same time, and (2) If a motion of one rank is being considered, a motion of the same rank or lower rank is usually out of order, but a motion of higher rank is in order. While these rules generally apply, the chair may allow some flexibility in certain circumstances. These situations almost always occur with motions #5, 6 and 7. For example, if #7 -“Restrict Discussion” is being discussed and a member wants a secret ballot vote on the matter, Request, while lower in rank, could could be used to accomplish this purpose. The chair is allowed to make all decisions on exceptions, but all such decisions are subject to appeal. CONSENT F5 1/9/08 ITEM: Resolution 08-01 designating official depositories for 2008 SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: All investments are made according to State law and the City’s Investment Policy. The City Administrator or Finance Director are authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral is furnished by the financial institutions as required by law. US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Dain Rauscher Smith Barney/Citigroup Global Markets, Inc. Wachovia Securities Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund) PMA Securities Inc. Wells Fargo Brokerage Services, LLC ACTION REQUESTED: Adoption of Resolution 08-01 approving the official depositories for 2008. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 9, 2008 No. 08-01 -----------------------------------------------------------A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Dain Rauscher Smith/Barney Citigroup Global Markets, Inc. Wachovia Securities (formerly Prudential) Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund) PMA Securities Inc. Wells Fargo Brokerage Services, LLC BE IT FURTHER RESOLVED that the City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral shall be furnished by the financial institutions as required by law. --------------------------------------------------------------------Moved by: Approved by: ________________________ Peter Lindstrom, Mayor January 9, 2008 LINDSTROM ____ In Favor Attested by: ________________________ KUETTEL Justin Miller HARRIS ____ Against City Administrator LONG January 9, 2008 MERCER-TALYOR CONSENT F6 1/9/08 ITEM: 2008 Salary Adjustments SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year every employee is reviewed by his/her supervisor and salary adjustments are recommended based on their performance. During the 2008 budget process, a 3% cost of living increase was budgeted. Additionally, the city has a policy of attempting to pay employees at 90% of the average salary for similar positions in comparable cities. REQUESTED ACTION: Staff recommends that the city council approve a 3% cost of living adjustment for all regular employees based on their positive performance reviews. Staff also recommends that salaries for the employees below be adjusted to meet our 90% policy: 2007 Salary Proposed 2008 Salary Asst. City Administrator/Deputy Clerk Stacey Kreuser $47,677 $51,533 Recreation Supervisor Lisa Abernathy $39,768 $42,778 CONSENT F7 1/9/08 ITEM: Appointment of City Engineer SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Staff recommends that the contract with the City of Roseville be continued for 2008, and that Deb Bloom be appointed as the City Engineer. ACTION REQUESTED: Approval of Deb Bloom and the City of Roseville as City Engineer for 2008. CONSENT F8 1/9/08 ITEM: Appointment of Prosecuting Attorneys SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: For several years, the City of Falcon Heights has contracted our prosecuting attorney services to outside attorneys. The law firm of Hughes & Costello has provided this service for numerous years and has done so in quite satisfactory fashion. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve the law firm of Hughes & Costello to provide prosecution legal services for 2008. CONSENT F9 1/9/08 ITEM: Appointment of City Auditor for 2008 SUBMITTED BY: Roland Olson, Finance Director EXPLANATION: Each year we are required to have an independent firm audit our financial records. For the past several years, we have used Kern-DeWenter-Viere as our auditors, and we have been very happy with their services. A formal contract will be presented to the council at a coming meeting to establish their rates for the coming year, but in the meantime staff is asking the council to appoint KDV as our city's auditor in case any issues arise before a contract can be approved. ACTION REQUESTED: Approval of KDV, Kern-DeWenter-Viere, as the City Auditor for 2008. CONSENT F10 1/9/08 ITEM: Council liaison assignments SUBMITTED BY: Peter Lindstrom, Mayor EXPLANATION: Council members are each assigned to serve as a liaison between the City Council and the various Commissions each year. Assignments for 2008 are as follows: • Environment – Peter Lindstrom • Parks and Recreation – Chuck Long • Planning – Laura Kuettel • Human Rights – Pam Harris • Neighborhood – Beth Mercer-Taylor • U of MN Campus Area Coordinating Committee, Stadium Area Advisory Group, and Master Planning Committee – Peter Lindstrom • Ramsey County League of Local Governments – Pam Harris (Lindstrom alternate) • Northwest Youth and Family Services – Peter Lindstrom • North Suburban Cable Commission – Rick Talbot (Chuck Long alternate) ACTION REQUESTED: Approval CONSENT F11 1/9/08 ITEM: Commission appointments SUBMITTED BY: Peter Lindstrom, Mayor EXPLANATION: The following are recommended to be appointed to three-year terms on a city commission: • Planning Commission: Rich Rodich (re-appopintment), Duane Hasegawa, Meredith Anderson • Parks & Rec Commission: Melissa Weber-Sanders, Jason Schober • Environment Commission: Michael Talbot, Nina Semmelroth, Stan Sveen REQUESTED ACTION: Approval of above appointments. ATTACHMENT: Commission applications POLICY G1 1/9/08 ITEM: 2008 Fee Schedule SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year the City updates our schedule of fees for items such as building permits, business licenses, room reservations, and utilities. The proposed 2008 fee schedule is attached to this report. Changes from the 2007 schedule include: 1) Off-Sale liquor licenses are increased from $150 to $310 in accordance with the maximum amount allowed by state statutes. 2) Current practice allows for certain non-profit and service organizations to rent our facilities free of charge. Staff often needs to set up the rooms to their specifications (sometimes at night or on weekends), so there is a cost to the city for this service. Staff is proposing to keep the rental fee for these groups at zero, but to charge the normal room set-up fee ($25) to those groups who wish for staff to set up the rooms. All groups have the option to perform their own set-up if they choose. 3) Copies for city documents will be charged at $.25/page, an increase from $.10/page. This charge will apply to the first 100 pages, and then actual staff time will be calculated. This is in accordance with state statute. 4) Free copies of agendas and minutes will no longer be printed. Copies of agendas and minutes will be available for review at city hall, but since agendas, staff reports and minutes are now available online, copies will be charged at the above rate. 5) DVD copies of the recorded meetings will be $5.00 (no current charge established). 6) Sanitary sewer rates will increase from $39/quarter to $45/quarter as was discussed during the budget process. The commercial rate will increase from $.011506/cubic foot to $.013276/cubic foot. 7) Storm sewer rates will increase from $9.75/quarter to $15.75/quarter as was discussed during the budget process. The commercial and apartment rate will increase from $91/acre to $147/acre. REQUESTED ACTION: Staff recommends that the Falcon Heights City Council approve the attached 2008 fee schedule. FEE SCHEDULE –DRAFT 2008 A. LICENSES 1. Business Licenses Item Fee Bus Benches (Courtesy) $ 25.00 per bench Filling Stations Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 General Business $ 50.00 Pool Halls $ 800.00 Precious Metal Dealer Investigation fee/general $1500.00 Investigation fee/MN only $ 500.00 License fee $2000.00 Restaurants Lunchroom $ 50.00 Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 Therapeutic Massage License Investigation fee $ 350.00 License fee $ 100.00 2. Liquor Licenses Item Fee Bottle Club $ 300.00 Liquor, Off-Sale $ 310.00 Liquor, On-Sale $4000.00 Liquor, Special Event $ 25.00 Liquor, Sunday $ 200.00 Malt Beverage, Off-Sale $ 150.00 Malt Beverage, On-Sale $ 500.00 Malt Beverage, On-Sale (with wine license) $ 1.00 Wine License $2000.00 3. Other Licenses Item Fee Amusement machines (per machine) $ 30.00 Cigarette sales $ 250.00 Contractor licenses $ 30.00 Itinerant salespersons & solicitors (for profit only) $ 25.00 Pool tables (per table) $ 30.00 Refuse Haulers $ 70.00 B. PERMITS 1. Building permit fees: Total Valuation 2007 Fee $1.00 -$500.00 $25.00 $501.00 -$2,000.00 $25.00 for first $500, $3.25/each additional $100, to and including $2000 $2,001.00 -$25,000 $73.75 for first $2000, $14.75/each additional $1000, to and including $25,000 $25,001.00 -$50,000 $413.00 for first $25,000, $10.75/each additional $1000, to and including $50,000 $50,001.00 -$100,000.00 $681.75 for first $50,000, $7.50/each additional $1000, to and including $100,000.00 $100,001.00 -$500,000.00 $1,056.75 for first $100,000, $6.00/each additional $1000, to and including $500,000 $500,001.00 -$1,000,000.00 $3,456.75 for first $500,000, $5.00/each additional $1,000, to and including $1,000,000 $1,000,001 and up $5,956.75 for first $1,000,000, $4.00/each additional $1,000 Other Inspections and Fees: 1. Inspections outside of normal business hours $47.00 per hour1 (minimum charge – two hours) 2. Reinspection fees assessed under provisions of Section 305.8 $47.00 per hour1 3. Inspections for which no fee is specifically indicated $47.00 per hour1 (minimum charge – one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $47.00 per hour1 (minimum charge – one-half hour) 5. For use of outside consultants for plan checking and inspections, or both actual costs2 1Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. 2Actual costs include administrative and overhead costs. 2. Relocation of structure or building: $150.00 3. Demolition or removal of structure: $1.25/1,000 cubic ft; minimum $50.00 4. Mechanical permit fees a. Residential Work Base Fee $25.00 Gas Piping $10.00 $500 valuation or less (repair or installation) $ 4.00 Each additional $500 cost of repair or installation Gas or oil fired furnaces or boilers $20.00 First 100,00 BTU input or less. $ 3.00 Each additional 100,00 input or fraction thereof. Warm air or hot water heating system $25.00 First 100,000 BTU input for construction, installation, alteration, or replacement of each warm air furnace duct work or hot water system per unit. $ 4.00 Each additional 100,000 BTU input or fraction thereof. $15.00 First 100,000 BTU input per unit on unit heaters $ 3.00 Each additional 100,000 BTU input or fraction thereof. Air conditioning $25.00 First 5 tons (60,000 BTU) of air conditioning per unit or of cooling for duct work for air conditioning. $ 4.00 Each ton (12,000 BTU) or fraction thereof over first 5 tons for duct work or air conditioning. Other Items $25.00 Wood burning furnace per unit $25.00 Swimming pool heater per unit $20.00 Air exchanger with duct work per unit $20.00 Gas or oil space heater per unit $20.00 Gas direct vent heater per unit $20.00 Gas fireplace log or heater per unit b. Commercial Work Gas piping, refrigeration, chilled water, pneumatic control, ventilation, exhaust, hot water, steam, and warm air heating systems. This fee shall be $50 plus 1-1/4 percent (1.25%) of the total valuation of the work. Value of the work must include the cost of installation, alteration, addition, and repairs, including fans, hoods, HVAC units and heat transfer units, and all labor and materials necessary for installation. In addition, it shall include all material and equipment supplied by other sources when those materials are normally supplied by the contractor. 5. Plumbing Permit Fees. $25.00 base fee plus $7.00 per fixture installed 6. Sewer Connection or Repair $25.00 7. Water Connection Meter Size Fee 3/4" $ 62.00 1" $ 115.00 1-1/2" $ 265.00 2" $ 470.00 3" $1,080.00 8. Street Opening Fee $25.00 (plus cost of permit) C. PLANNING FEES Item Fee Comprehensive Plan Amendment $ 500.00 Conditional Use Permit $ 165.00 Design Review (when required by code) $ 50.00 Lot Split (one lot into two) $ 250.00 Planned Unit Development $ 500.00 Rezoning/Zoning Amendment $ 500.00 Subdivision (>1 new lot) $ 300.00 + $ 100.00/lot created Variance $ 100.00 D. FACILITY RENTAL FEES Private use of public facilities is permitted on a space available basis. Reservations are required and security deposits may be required for private use of the following community facilities: Park Building Rental Fees Venue Amenities Rates (6 hours) Additional Hours Community Park Building 2050 Roselawn Ave (corner of Roselawn and Cleveland) Enclosed building Kitchen Facilities Bathrooms Playground Tennis Courts Tables and Chairs 2 BBQ Grills 9 Outdoor picnic tables Baseball field Basketball Courts Soccer Field (seasonal) Ice Rink (seasonal) 100.00 + Tax ($106.50) $35.00 Upper Picnic Area (Connected to park building) 9 Picnic Tables 2 BBQ Grills Trash Receptacles $20.00 + Tax ($21.30) $5.00 Lower Picnic Area (Southwest corner of park) 2 Picnic Tables 1 BBQ Grill Trash receptacles $15.00 + Tax ($15.97) $5.00 Curtiss Field 1551 W. Iowa Ave. Enclosed building Bathrooms Playground Basketball Court 3 Outdoor picnic tables Field space Baseball field Ice Rink (Seasonal) Water Fountain $40.00 + Tax (42.60) $5.00 Rentals: Play Kit Play Kit Variety of Balls, Frisbee, and other play equipment $25.00 Deposit. $10 is refunded at the time of return. NA Set up/Tear Down $25.00 NA Field Fees (Fees apply only for Games and Practices. Tournaments or special events/services are subject to additional fees). Groups Fee (3 Hr. Block Time) One time rental Fee Seasonal ( 3 Hr. Block Time) (April-August) 1 day a week for a period of 4 weeks Additional Hours Resident $30 ($31.95) $100 ($106.50) $10 per hour Non Resident $45 ($47.92) $160 ($170.40) $15 per hour Youth Organizations $30 ($31.95) $100 ($106.50) NA City Hall Rental Fees City Hall Capacity Rates (3 hours) Additional Hours Council Chambers Full Room 150 75-Seated $100.00 $35.00 Council Chambers Front Half 75 30 Seated $40.00 NA Council Chambers Back Half + Kitchen Facility 75 30 Seated $60.00 NA Conference Room 10 Maximum $25.00 NA Set Up Fee: $25.00 NA * For building rentals there is a $200 damage deposit required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm. * Park building/field rental permits will be issued when payment is received. * If you plan to bring any equipment into the park you must fill out a Hold Harmless Agreement prior to rental. E. FACILITY USE BY PUBLIC SERVICE ORGANIZATIONS 1. Public facilities are available for use on a reservation basis. 2. The following shall be allowed free use of public facilities but set up/tear down fees apply: a. Specifically listed local organizations: • League of Women Voters • Senior Citizen Groups (Falconeers, Roseville Area Seniors) • Ramsey County League of Local Governments • League of Minnesota Cities/Association of Metropolitan Municipalities • Watershed management organizations • Scouts, Brownie Troops, 4-H, Campfire • Neighborhood Groups (e.g. Grove Association, Maple Knoll Courtyard Homeowner’s Association) • 55 Alive Mature Driving Class • Cable Commission • Developers when presenting to neighbors • Legislators for informational (non-campaign) meetings, except after the filing date and before the November election of a legislative election year unless requested by a majority of the city council • Northwest Youth and Family Service • Ramsey County Anti-Violence Initiative • Lauderdale and Falcon Heights Lions Club • Roseville Rotary Club • Party Precinct caucuses, legislated district conventions and county conventions under the requirements of MN State Statute 202A.192 • AARP Tax Services • Hobby groups or clubs that meet the following criteria: o Falcon Heights based (A minimum of 25% of on-going members or participants are Falcon Heights residents. o Non-profit o Open membership o Founded on a hobby o Actively reaches out to include people of different ages, especially youth, to encourage intergenerational exchanges of information o Encourages a community service and/or benefit component • Falcon Heights neighborhood or community groups whose activities are open to all and for the sole purpose of developing, fostering and strengthening neighborhood and community well-being. • Any organization denied free use under this policy may appeal to the city council. b. The organization or group cannot be a private, business, political, or religious organization. c. Any organization organization denied free use under this policy as defined in this section may appeal to the city council. 3. The Roseville Area Schools will be charged their own prevailing rates for use of city facilities. F. MISCELLANEOUS FEES. Item Fee Agendas (Council or Planning) 1 $15.00/year City Council Minutes1 $35.00/year Planning Commission Minutes1 $20.00/year Single copies $ .25/page for first 100 pages Assessment search $20.00 Maps $ 6.50 Open burning permit $25.00 (no charge for recreational fires) 1 The charges apply only when hard copies are mailed. These documents can be viewed free of charge on the website or at City Hall. G. FALSE ALARM FEES 1. Fire False Alarms $175.00 for second false alarm and $225.00 for the third and all subsequent false alarms at an address within one calendar year. 2. Security False Alarms $35.00 for second call and $60.00 for the third and each subsequent false alarm at an address within one calendar year. 3. Penalties and Assessment Penalties for late payment and assessment of unpaid fees are the same as stipulated for unpaid utility fees in the city code. H. PARKING FEES Item Fee Application fee for residential area permit parking $ 200.00 Annual residential area parking permits First two vehicles $ 15.00/vehicle Third and subsequent vehicles $ 25.00/vehicle Lost permit replacement $ 7.00 Temporary parking permit (up to 3 weeks) $ 3.00/vehicle Temporary parking permit for 5 or more vehicles for a one-time/one-day event $ 25.00/event Mobile Storage Structure $ 10.00 I. SANITARY SEWER The sanitary sewer fee is $45.00 per quarter for residential units and $.013276 per cubic foot for commercial units. J. STORM DRAINAGE The fee for storm drainage is $15.75 per quarter for residential units and $147.00 per acre for commercial and apartment units. K. HYDRANT WATER The fee fee for hydrant water is 4% surcharge of the water bill. L. RECYCLING The recycling charge is $4.38 per quarter for residential units. J. FEES FOR UNSPECIFIED REQUESTS A private party or public institution (hereinafter applicant) making a request to the City for approval of a project or for public assistance must cover the City's consultants' costs associated with reviewing the request. Prior to having the request considered by the City, the applicant must deposit an escrow fee in an amount that is estimated to cover the City's consultants' costs as determined by the City Administrator. If the City's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The City shall use the applicant's fees to cover the City's actual consultants' costs in reviewing the request regardless of the City's action on the applicant's request. If the applicant's escrow fees exceed the City's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant.