HomeMy WebLinkAboutCCAgen_08Jan23CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 23, 2008 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS
____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ KREUSER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: January 9, 2008 TAB 1 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General
Disbursements through 1/17/08: $228,869.79 Payroll through 1/15/08: $16,640.75 TAB 2 2. City License Renewals TAB 3 3. 2008 Winterfest and Ice Cream Social Monetary Donations TAB 4 4.
2008 -2009 Tree Trimming and Removal Contract Extension TAB 5 5. 2007 Pay Equity Report TAB 6 6. Designation of 2008 Acting Mayor TAB 7 7. Review of Elected Official Out-of-State Travel
Policy TAB 8 G. POLICY AGENDA: 1. Building Official Services Agreement – Second Amendment TAB 9 2. Larpenteur Avenue Banner Discussion TAB 10 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY
FORUM: J. ADJOURNMENT: If you have a disability and need accommodation in order to attend this meet?ing, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and
4:30 p.m. at 651-792-7600. We will be happy to help.
Regular meeting of the City Council January 9, 2008 Members present: Mayor Lindstrom, Council members Harris, Kuettel, Long, and Mercer-Taylor, Administrator Miller, Assistant City Administrator/Depu
y Clerk Kreuser. Mayor Lindstrom called the meeting to order at 7:00 p.m. Presentations: 1. Oaths of Office by Mayor Lindstrom, and Council members Long and Mercer-Taylor. Mayor Lindstrom
took the oath of office, given by his father John Lindstrom. Beth Mercer-Taylor was sworn into office, the oath given by Mayor Lindstrom, and then Chuck Long took the oath, read by his
wife Vicki. 2. Proclamation of Evelyn Kolars Day Mayor Lindstrom read aloud the Evelyn Kolars proclamation, which recognized Kolars for her long-standing residency in the community and
congratulated her on her 100th birthday. Kolars graciously accepted the framed proclamation and thanked Lindstrom and the council. Consent Agenda: Council member Harris stated how great
it was to have the numerous applications come in for commission seats. Long agreed by thanking those who applied and thanking the commissioners that served. Mayor Lindstrom gave some
background, stating he had completed phone interviews with all the applicants, and the appointments were made based on experience, dedication to the city, and geographic boundary. He
said he tried to get an even balance between city quadrants. Mayor Lindstrom read the council liaison appointments aloud. Council member Harris moved the following 11 items for approval.
The motion passed unanimously. 1. General Disbursements 12/7/07 through 12/31/07: $328,488.67 Payroll 12/1/07 through 12/31/07: $30,669.44 2. Designation of official newspaper for 2008
3. City License Renewals 4. Review and adopt Council standing rules 5. Resolution 08-01 designating official depositories for 2008 6. 2008 Salary Adjustments 7. Appointment of City Engineer
8. Appointment of Prosecuting Attorneys 9. Appointment of City Auditor for 2008 10. Council liaison assignments 11. Commission appointments The minutes of the December 12, 2007 regular
council meeting were approved as submitted. Policy Agenda: 1. Adoption of 2008 Fee Schedule Administrator Miller introduced the item by stating there were a few changes but mostly the
schedule was staying the same. He went over the changes listed in the staff report: liquor
license fees, copying/printing charges, set-up and tear-down costs, a new DVD fee for copies of the council minutes and agendas, and sanitary and storm sewer rate increases. Council
member Long moved to approve the 2008 fee schedule. The motion passed unanimously. Information/Announcements: Council member Mercer-Taylor announced she had started a blog. The web address
will be forthcoming. Council member Harris said she was excited to start a new year with the council and new mayor. She stated the Human Rights Commission would be interested in recruiting
some new members, and are working on their visibility efforts within the community by airing topicrelated videos on CTV and they are also planning to sponsor a poster contest. Council
member Long invited residents to Winterfest on January 27 from 1 to 4 p.m. at Community Park. In addition, there are parent/child art classes offered, so check those out. Mayor Lindstrom
announced the CERT training would begin on February 7 and run through March 27. Call City Hall to sign up. He also echoed the sentiments of the council by saying he was excited for the
next four years, and joked in just the first two weeks as mayor his workload and number of phone calls have increased. He said that the city would go far by working together as a staff,
council, neighborhoods, and community. The meeting was adjourned at 7:35 p.m. Respectfully submitted, Stacey Kreuser Assistant City Administrator/Deputy Clerk
CONSENT F1 1/23/08 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements
through 1/17/08: $228,869.79 Payroll through 1/15/08: $16,640.75 ATTACHMENTS: Disbursements, credit card statement and payroll. ACTION REQUESTED: Approval
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Itern 'Register -------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P,O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ~===================================================================================
============================================== 01-00224 ALL TEST & INSPECTION INC I-CR08-10213 1/17/2008 APBNK INSPECTION OVERHEAD CRANE-OSH DUE: 1/17/2008 DISC: 1/17/2008 INSPECTION
OVERHEAD CRANE-OSHA === VENDOR TOTALS === 260.50 260.50 101 4131-87100-000 INSPECTION TESTS OSHA 260.50 ===============================================================================================
=================================== 01-00222 ALLEGRA PRINT & IMAGING 1-104477 1/16/2008 I-104533 1/16/2008 APBNK APBNK CONTINUOUS RECEIPT FORMS DUE: 1/16/2008 DISC: 1/16/2008 CONTINUOUS
RECEIPT FORMS BUSINESS CARDS DUE: 1/16/2008 DISC: 1/16/2008 BUSINESS CARDS === VENDOR TOTALS === 451.19 128.55 579.74 101 20200-000 101 20200-000 ACCOUNTS PAYABLE ACCOUNTS PAYABLE 451.19
128.55 =================================================================================================================================== 01-00800 ALLIED WASTE SERVICES '-0923-000842055
1/16/2008 APBNK JAN/08 WASTE REMOVAL DUE: 1/16/2008 DISC: 1/16/2008 JAN/08 WASTE REMOVAL === VENDOR TOTALS === 197.12 197.12 101 4131-82010-000 WASTE REMOVAL 197.12 ==================================
================================================================~=============================== 01-00540 AMEM I -200801160890 1/16/2008 APBNK 2008 MEMBERSHIP -JUSTIN DUE: 1/16/2008
DISC: 1/16/2008 2008 MEMBERSHIP -JUSTIN === VENDOR TOTALS === 100.00 100.00 101 4121-86100-000 MILEAGE/CONF/EDUC/ASSOCI 100.00 ========================================================================
========================================================== 01-00255 AMERICAN OFFICE PRODUCTS I-88630 1/16/2008 I-88652 1/16/2008 1-88700 1/16/2008 APBNK APBNK APBNK NAME PLATE DUE: 1/16/2008
DISC: 1/16/2008 NAME PLATE INK CARTRIDGES & CLEANERS DUE: 1/16/2008 DISC: 1/16/2008 INK CARTRIDGES& CLEANERS SELF INK STAMP & CD CASES DUE: 1/16/2008 DISC: 1/16/2008 SELF INK STAMP &
CD CASES 9.59 114.59 40.45 101 4111-70100-000 SUPPLIES 101 4112-70100-000 SUPPLIES 101 4112-70100-000 SUPPLIES 9.59 114.59 40.45
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Regiscer PAGE: 2 -------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-00255 AMERICAN OFFICE PRODUCTS ( ** CONTINUED ** ) 1-88709 1/16/2008
APBNK FILE FOLDERS DUE: 1/16/2008 DISC: 1/16/2008 FILE FOLDERS === VENDOR TOTALS === 16.71 181.34 101 4112-70100-000 SUPPLIES 16.71 ===================================================================
=============================================================== 01-00250 AMERIPRIDE LINEN&APPAREL I-M457832 1/16/2008 APBNK LINEN CLEANING DUE: 1/16/2008 DISC: 1/16/2008 LINEN CLEANING
=== VENDOR TOTALS === 32.77 32.77 101 4124-82011-000 LINEN CLEANING 32.77 =============================================================================================================================
===== 01-03101 CAPITOL CITY REGION 1 1-112008 1/17/2008 APBNK 2008 MEMBERSHIP DUE: 1/17/2008 DISC: 1/17/2008 2008 MEMBERSHIP === VENDOR TOTALS === 50.00 50.00 101 4124-86110-000 MEMBERSHIPS
50.00 =============================================================================================================================== 01-03123 CINTAS CORPORATION #470 1-470762185 1/16/2008
APBNK RUG SVC 12/4/07 DUE: 1/16/2008 DISC: 1/16/2008 RUG SVC 12/4/07 26.29 101 20200-000 ACCOUNTS PAYABLE 26.29 1-470776823 01 1/C1:6/2008 JAN 15 RUG SVC 1D6U/E2:00A8PBNDKI1S/=== VENDOR
TOTALS === 26.29 26.29 78.87 101 4131-87010-000 CITY HALL MAINTENANCE 101 4131-87010-000 CITY HALL MAINTENANCE 26.29 26.29 ============================================================================
====================================================== 01-03117 CITY OF LITTLE CANADA 1-200801160887 1/16/2008 APBNK ADM DUE: ADM SEARCH CONSULTING 1/16/2008 DISC: 1/16/2008 SEARCH CONSULTING
2,626.39 101 20200-000 ACCOUNTS PAYABLE 2,626.39 VENDOR TOTALS 2,626.39
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 3 ·-------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ========================================================================:===========
============================================== 01-06290 CITY OF ROSEVILLE 101 4116-85070-000 TECHNICAL SUPPORT 1-7003 OCTIT11-DEC14 TELEPHONY TELEPHONY IT JAN/08 TECH SUPPORT 1/1D6U/E2:00A8PBNKDI1S/C
:6/2008 SUPPORT === VENDOR TOTALS === 755.83 920.42 1,676.25 101 20200-000 ACCOUNTS PAYABLE 755.83 920.42 =============================================================================================
===================================== 101 4131-70110-000 SUPPLIES 01-03121 CITY OF ST PAUL 102877 OCT/07 FIRE DEPT FUEL 00A8PBNDKI1S/-DEPTFUEL 1D6U/E2:6/2008 SEPT/07 FIRE DEPT 2008 FEE
MASTER CONTRACT 1/00A8PBNKDI1S/C1:CONTRACT === VENDOR TOTALS === 127.97 37.88 350.00 515.85 101 20200-000 101 20200-000 ACCOUNTS PAYABLE ACCOUNTS PAYABLE 127 .97 37.88 350.00 01-03021
CMI CONSTRUCTION MIDWEST 1-200801160892 1/16/2008 APBNK KNEE BOARDS DUE: 1/16/2008 DISC: 1/16/2008 KNEE BOARDS === VENDOR TOTALS === 8.14 8.14 101 4132-70120-000 SUPPLIES 8.14 01-03550
DOCUMENT RESOURCES 1-195833 1/16/2008 APBNK PAYROLL/PAYABLE CHECKS DUE: 1/16/2008 DISC: 1/16/2008 PAYROLL/PAYABLE CHECKS VENDOR TOTALS 840.63 840.63 101 20200-000 ACCOUNTS PAYABLE 840.63
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 4 ·-------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-04000 EHLERS AND ASSOCIATES 1-200801160895 1/16/2008 APBNK 2008
PUBLIC FINANCE SEMINAR DUE: 1/16/2008 DISC: 1/16/2008 2008 PUBLIC FINANCE SEMINAR 230.00 101 4112-86100-000 CONFERENCES/EDUCATION/AS 230.00 1-336439 1/16/2008 APBNK CALCULATE TIF NOTE
& OTHER IN MANUAL CK# 072693 1/16/2008 CALCULATE TIF NOTE & OTHER INF === VENDOR TOTALS === 540.00 770.00 412 20200-000 ACCOUNTS PAYABLE 540.00 01-07276 HUGHES & COSTELLO 1-200801160903
1/16/2008 APBNK JAN/08 PROSECUTIONS DUE: 1/16/2008 DISC: 1/16/2008 JAN/08 PROSECUTIONS === VENDOR TOTALS === 2,621.38 2,621.38 101 4123-80200-000 LEGAL FEES 2,621.38 =================================
================================================================================================= 01-07294 INCODE-CMS -61655 1/16/2008 APBNK 2008 SOFTWARE MAINTENANCE DUE: 1/16/2008
DISC: 1/16/2008 2008 SOFTWARE MAINTENANCE === VENDOR TOTALS === 3,526.69 3,526.69 101 4113-80600-000 SOFTWARE MAINTENANCE 3,526.69 ====================================================================
============================================================== 01-03255 KEEPRS, INC. 1-78047 1/16/2008 APBNK UNIFORMS -FIRE FIGHTERS DUE: 1/16/2008 DISC: 1/16/2008 UNIFORMS -FIRE FIGHTERS
=== VENDOR TOTALS === 455.08 455.08 101 20200-000 ACCOUNTS PAYABLE 455.08 =============================================================================================================================
===== 01-05500 LEAGUE OF MINNESOTA HUMAN RIGH 1-200801160891 1/16/2008 APBNK 2008 MEMBERSHIP DUES DUE: 1/16/2008 DISC: 1/16/2008 2008 MEMBERSHIP DUES VENDOR TOTALS 55.00 55.00 101 4111-86140-000
COMMISSIONS/MEMBERSHIPS/55.00
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR 'SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCO~S SUPPRESSED A/P Regular Open Item Register PAGE: 5 --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCO~ P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ======================================================================================
============================================ 01-05549 MELANIE LEEHY 1-200801160893 1/16/2008 APBNK REIMB: CLEANING SUPPLIES DUE: 1/16/2008 DISC: 1/16/2008 REIMB: CLEANING SUPPLIES ===
VENDOR TOTALS === 7.64 7.64 101 4131-70110-000 SUPPLIES 7.64 ===================================================================================================================================
01-05487 METROPOLITAN EMERGENCY MANAGER 1-200801160889 1/16/2008 APBNK 2008 MEMBERSHIP -JUSTIN DUE: 1/16/2008 DISC: 1/16/2008 2008 MEMBERSHIP -JUSTIN === VENDOR TOTALS === 30.00 30.00
101 4121-86100-000 MILEAGE/CONF/EDUC/ASSOCI 30.00 ===================================================================================================================================
01-05514 METRO CITIES 1-1027 1/16/2008 -980 1/16/2008 APBNK APBNK 2008 MEMBERSHIP DUES DUE: 1/16/2008 DISC: 1/16/2008 2008 MEMBERSHIP DUES MAMA MEETING EXPS DUE: 1/16/2008 DISC: 1/16/2008
MAMA MEETING EXPS -JUSTIN === VENDOR TOTALS === 2,316.00 18.00 2,334.00 101 4111-86140-000 COMMISSIONS/MEMBERSHIPS/101 4112-86100-000 CONFERENCES/EDUCATION/AS 2,316.00 18.00 =========================
========================================================================================================= 01-05665 METROPOLITAN COUNCIL 1-864208 1/16/2008 APBNK FEB/08 S.S. DUE: 1/16/2008
DISC: 1/16/2008 FEB/08 S.S. === VENDOR TOTALS === 36,383.81 36,383.81 601 4601-85060-000 METRO SEWER CHARGES 36,383.81 ================================================================================
================================================== 01-05739 MN DEPT EMPLOYMENT AND ECONOMI 1-200801170911 1/17/2008 APBNK UNEMPLOYMENT BENEFITS DUE: 1/17/2008 DISC: 1/17/2008 UNEMPLOYMENT
BENEFITS VENDOR TOTALS 23.77 23.77 201 20200-000 ACCOUNTS PAYABLE 23.77
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 6 --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ====================================================================================
============================================== 01-05746 MN DEPT OF FINANCE, TREASURY D 1-200801170908 1/17/2008 APBNK 1-200801170909 1/17/2008 APBNK BOND ALLOCATION APP DEPOSIT MANUAL
CK# 072658 1/08/2008 BOND ALLOCATION APP DEPOSIT BOND ALLOCATION APP FEE MANUAL CK# 072657 1/08/2008 BOND ALLOCATION APP FEE === VENDOR TOTALS === 125,000.00 2,500.00 127,500.00 419
4419-89000-000 ALLOCATION BONDING AUTH 419 4419-89000-000 ALLOCATION BONDING AUTH 125,000.00 2,500.00 01-05797 MN STATE FIRE DEPT. ASSOC 1-200801160899 1/16/2008 APBNK MEMBERSHIP DUES
DUE: 1/16/2008 DISC: 1/16/2008 MEMBERSHIP DUES === VENDOR TOTALS === 216.00 216.00 101 4124-86110-000 MEMBERSHIPS 216.00 ==============================================================================
==================================================== 01-04875 MOBILE MINI, INC. '-1510078922 1/16/2008 APBNK ICE RINK WARMING HOUSE RENTAL DUE: 1/16/2008 DISC: 1/16/2008 ICE RINK WARMING
HOUSE RENTAL === VENDOR TOTALS === 485.35 485.35 101 20200-000 ACCOUNTS PAYABLE 485.35 01-05821 MUSKA ELECTRIC 1-78032 1/16/2008 APBNK WARMING HOUSE ELECT HOOKUP DUE: 1/16/2008 DISC:
1/16/2008 WARMING HOUSE ELECT HOOKUP === VENDOR TOTALS === 682.30 682.30 101 20200-000 ACCOUNTS PAYABLE 682.30 ========================================================================================
========================================== 01-07263 NEXTEL COMMUNICATIONS,INC 1-172868921-034 1/16/2008 APBNK CELL PHONE FIRE TRKS DUE: 1/16/2008 DISC: 1/16/2008 CELL PHONE FIRE TRKS
VENDOR TOTALS 113.55 113.55 101 20200-000 ACCOUNTS PAYABLE 113.55
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DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ====================================================================================
============================================== 01-05997 NORTHERN SANITARY SUPPLY CO 1-125190 1/16/2008 APBNK FLOOR MACHINE DUE: 1/16/2008 DISC: 1/16/2008 1/2 COST OF FLOOR MACHINE 1/2
COST OF FLOOR MACHINE === VENDOR TOTALS === 1,190.67 1,190.67 403 4403-91000-000 402 4402-91000-000 MACHINERY & EQUIPMENT MACHINERY & EQUIPMENT 595.34 595.33 01-05994 NORTHWEST YOUTH
& FAMILY 1-200801160888 1/16/2008 APBNK 2008 COOPERATIVE SERVICE DUE: 1/16/2008 DISC: 1/16/2008 2008 COOPERATIVE SERVICE === VENDOR TOTALS === 8,097.00 8,097 .00 101 4111-86500-000 COOPERATIVE
SERVICE 8,097.00 01-06024 ON SITE SANITATION 1-291505 1/17/2008 APBNK PORABLE TOILET RENTAL DUE: 1/17/2008 DISC: 1/17/2008 PORABLE TOILET RENTAL === VENDOR TOTALS === 63.90 63.90 601
4601-85080-000 PORTABLE TOILET PARKS 63.90 01-05115 ONE CALL CONCEPTS, INC 1-7100472 OCT/07 LOCATES 1D6U/E2:00A8PBNDKI1S/6/2008 -DEC /07 LOCATES 1/00A8PBNKDI1S/C1:6/2008 === VENDOR TOTALS
=== 75.95 14.50 90.45 101 20200-000 101 20200-000 ACCOUNTS PAYABLE ACCOUNTS PAYABLE 75.95 14.50 =======================================================================================================
=========================== 01-06054 ORCHARD TRUST COMPANY 1-200801160901 1/16/2008 APBNK JAN/08 MN DEF COMP DUE: 1/16/2008 DISC: 1/16/2008 JAN/08 MN DEF COMP JAN/08 MN DEF COMP VENDOR
TOTALS 320.00 320.00 101 21709-000 201 21709-000 MED/DENTAL INS PAYABLE MED/DENTAL INS PAYABLE 315.00 5.00
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 8 --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION =================================================================~==================
============================================== 01-06065 OXYGEN SERVICE COMPANY 1-3073742 1/16/2008 APBNK OXYGEN & AIR TANK RENTALS DUE: 1/16/2008 DISC: 1/16/2008 OXYGEN & AIR TANK RENTALS
=== VENDOR TOTALS === 50.51 50.51 101 20200-000 ACCOUNTS PAYABLE 50.51 ================================================================================================================================
== 01-06945 QWEST 1-200801160897 1/16/2008 APBNK LANDLINE TELEPHONES-PARKS DUE: 1/16/2008 DISC: 1/16/2008 LANDLINE TELEPHONES-PARKS === VENDOR TOTALS === 111.32 111. 32 101 4141-85011-000
TELEPHONE -LANDLINE 111.32 01-06183 RAMSEY COUNTY PROP/RECORD I-PUBW8241 1/16/2008 APBNK DEC/07 SNOW PLOWING/SANDING DUE: 1/16/2008 DISC: 1/16/2008 DEC/07 SNOW PLOWING/SANDING === VENDOR
TOTALS === 7,934.33 7,934.33 101 20200-000 ACCOUNTS PAYABLE 7,934.33 01-06185 RAMSEY COUNTY I-RISK -1125 1/16/2008 APBNK JAN/08 HEALTH INSURANCE DUE: 1/16/2008 DISC: 1/16/2008 JAN/08
HEALTH INSURANCE === VENDOR TOTALS === 6,275.47 6,275.47 101 4112-89000-000 MISCELLANEOUS 6,275.47 01-07295 RAMSEY COUNTY DEPARTMENT 1-200801160894 1/16/2008 APBNK EVENT FOOD LICENSE
DUE: 1/16/2008 DISC: 1/16/2008 EVENT FOOD LICENSE === VENDOR TOTALS === 60.00 60.00 101 4116-89010-000 SPECIAL EVENTS 60.00 ===========================================================================
======================================================= 01-06184 RAMSEY COUNTY -911 DISPATCH I-COMGR 795 1/16/2008 APBNK 911 DISPATCH FEE DEC DUE: 1/16/2008 DISC: 1/16/2008 911 DISPATCH
FEE DEC VENDOR TOTALS 958.67 958.67 101 20200-000 ACCOUNTS PAYABLE 958.67
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DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ====================================================================================
============================================== 01-06151 RCLLG % GOVT TNG SVCS 1-200801160904 1/16/2008 APBNK MEMBERSHIP-COUNCIL MEMBER MANUAL CK# 072655 1/03/2008 MEMBERSHIP-COUNCIL
MEMBER === VENDOR TOTALS === 10.00 10.00 101 4111-86100-000 CONFERENCES/EDUCATION/AS 10.00 01-06330 ROSEVILLE ROTARY CLUB 1-200801160900 1/16/2008 APBNK 1ST QTR DUES & MEETING EXP DUE:
1/16/2008 DISC: 1/16/2008 1ST QTR DUES & MEETING EXP === VENDOR TOTALS === 265.00 265.00 101 4112-86100-000 CONFERENCES/EDUCATION/AS 265.00 ===========================================================
======================================================================= 01-06459 LORRAINE SOBANIA 1-200801160906 1/16/2008 APBNK REFUND PK RENTAL & SALES TAX MANUAL CK# 072690 1/15/2008
REFUND PK RENTAL & SALES TAX REFUND PK RENTAL & SALES TAX === VENDOR TOTALS === 81.50 81.50 101 34101-000 101 20802-000 CITY FACILITY RENTAL SALES TAX PAYABLE 76.53 4.97 =============================
===================================================================================================== 01-00935 ST PAUL REGIONAL WATER SERVICE 1-200801160902 1/16/2008 APBNK ANNUAL AUTOMATIC
FIRE SUPPLY DUE: 1/16/2008 DISC: 1/16/2008 ANNUAL AUTOMATIC FIRE SUPPLY ANNUAL AUTOMATIC FIRE SUPPLY === VENDOR TOTALS === 206.50 206.50 101 4131-85040-000 101 4141-85040-000 WATER WATER
100.00 106.50 =================================================================================================================================== 01-06525 SUBURBAN ACE HARDWARE 1-200801160884
1/16/2008 APBNK SHOVELS/PARTS/SUPPLIES MANUAL CK# 072691 1/15/2008 SHOVELS/PARTS/SUPPLIES === VENDOR TOTALS === 134.56 134.56 101 20200-000 ACCOUNTS PAYABLE 134.56 ===================================
=============================================================================================== 01-06585 THE OFFICE CLEANERS 1-20071231 1/16/2008 APBNK DEC OFFICE CLEANING DUE: 1/16/2008
DISC: 1/16/2008 DEC OFFICE CLEANING VENDOR TOTALS === 420.68 420.68 101 20200-000 ACCOUNTS PAYABLE 420.68
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DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-06919 UNIVERSITY OF MINNESOTA 1-1045791 1/17/2008 APBNK ELECTION
CONF -STACEY DUE: 1/17/2008 DISC: 1/17/2008 ELECTION CONF -STACEY === VENDOR TOTALS === 275.00 275.00 101 4115-86100-000 CONFERENCES/EDUCATION 275.00 =================================================
================~================================================================ 01-00878 US BANCORP 1-200801160907 1/16/2008 APBNK FAX MACHINE/SP EVENTS/MEMORY MANUAL CK# 072659 1/11/2008
FAX MACHINE SPEC RECOGNITION EVENT-COUNCIL COMPUTER DVD PLYR&MEMORY === VENDOR TOTALS === 548.77 548.77 401 4401-90100-000 101 4116-89010-000 101 4112-70100-000 FURNITURE & EQUIPMENT
SPECIAL EVENTS SUPPLIES 195.56 229.12 124.09 =================================================================================================================================== 01-00877
US BANK -1-200801160905 1/16/2008 APBNK FICA/MED ADDT'L TAX MANUAL CK# 072656 1/07/2008 FICA/MED ADDT'L TAX === VENDOR TOTALS === 38.93 38.93 101 21703-000 FICA/MED PAYABLE 38.93 ====================
============================================================================================================== 01-07901 WASTE MANAGEMENT-BLAINE 1-3729620-0500-8 1/16/2008 APBNK 1-3733738-0500-2
1/16/2008 APBNK JAN/08 COMMERCIAL RECYLCING DUE: 1/16/2008 DISC: 1/16/2008 JAN/08 COMMERCIAL RECYCLING JAN/08 RESIDENTIAL REC YCLING DUE: 1/16/2008 DISC: 1/16/2008 JAN/08 RESIDENTIAL
REC YCLING === VENDOR TOTALS === 620.26 1,858.45 2,478.71 206 4206-82030-000 RECYCLING CONTRACTS 206 4206-82030-000 RECYCLING CONTRACTS 620.26 1,858.45 ===============================================
=================================================================================== 01-07900 WILS 1-200801160898 1/16/2008 APBNK WOMEN IN LEISURE MEETING EXP DUE: 1/16/2008 DISC: 1/16/2008
WOMEN IN LEISURE MEETING EXP VENDOR TOTALS 18.00 18.00 201 4201-86100-000 CONFERENCES/EDUCATION 18.00
1/17/2008 1:47 PM PACKET: 00158 PAYABLES JAN 18 VENDOR SET: 01 City of Falcon Heights A/P Regular Open Item Register PAGE: SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED .-------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ====================================================================================
============================================= 01-05870 XCEL ENERGY 1-200801160885 STREET LIGHTING DEC/07 1/16/2008 APBNK MANUAL CK# 072692 1/16/2008 ELECTRIC FOR STREET LIGHTS 1-200801160886
ELECTRIC AND GAS DEC/07 1/16/2008 APBNK DUE: 1/16/2008 DISC: 1/16/2008 CITY HALL GAS CITY HALL ELECTRIC COMM PK ELECT & GAS CURTISS PK ELECT & GAS OTHER ELECTRIC VENDOR TOTALS PACKET
TOTALS FED WITHHOLDINGS ST WITHHOLDlNGS PERA CKf/72660 lCMA WIRE TX 2,696.22 101 20200-000 4,420.71 101 20200-000 101 20200-000 101 20200-000 101 20200-000 101 20200-000 7,116.93 219,099.07
5,946.17 1,011.73 2,495.82 317.00 ACCOUNTS PAYABLE ACCOUNTS PAYABLE ACCOUNTS PAYABLE ACCOUNTS PAYABLE ACCOUNTS PAYABLE ACCOUNTS PAYABLE 2,696.22 1,723.75 1,055.77 1,016.76 375.31 249.12
'1'O'1'A T.: 228,869.79
[!E3~~~a~;@JAN 1 0 2008 :' -----------. --'.~'.1II~-~':'~ .• :."; CJaITnYuaOryF SFtAaLteCmOeNnt HEfIoGr HaTct,iviJtyUSfrToImN DJeMc.IL0L5E,R20(0C7PNthr0o0u0g1h07J1a0n9.)03, 2008 BInUqSuiri1e8s0:2
1-866P-4a8g5e-4154o!f 1 ::~g4.r::·4~§j!·:§~6.~:::~i~~@,·~~,~\Q~:~~j.9·~~~.·:~9~8YDf!'~f:'~':9,!~Dq~m~!t~~;i:~:ii:~:i!i:i:::i:~::]:Activity Summary Credit and Payment Information Previous
Balance $2.02CR Credit Line $18,000.O( Payments and Credits $0.00 Available Credit... $17,451.2~ Purchases, Advances & Other Debits $550.79 Minimum Payment Due {Current Month) $10.0(
FINANCE CHARGES $0.00 Minimum Payment Due (Past Due) $O.O( New Balance $548.77 Total New Minimum Payment Due $10.0C Payment Due Date Jan. 23, 20m To reduce or avoid paying additional
finance charges on your purchase balance. pay the total new balance of $548.77 by 01/23/08. Any cash balance or balance transfer balance will continue to accrue daily interest until
the date your payment is received. :[~~Q~~A:nB'R:~!·· Post Trans Ref. Date Date Nbr Description of Transaction Purchases, Advances, Debits 12/05 12/04 9882 BUY.COM WWW.BUY.COM.CA . 12/06
12/05 7992 BUY.COM WWW.BUY.COM.CA . 12/07 12/06 9504 AWARDS BY HAMMOND INC ST PAUL MN 12/10 12/07 7608 MICHAELS #3701 ROSEVILLE MN 12/10 12/07 3278 CUB FOODS ROSEVILLE MN . 12/10 12/07
7768 BYERL Y'S ROSEVILLE ROSEVILLE MN 12/10 12/07 0664 PARTY AMERICA 1006 SAINT PAUL MN . ··.~:2tijB.~~~·:,~~B..r.-.;S· Amount Notation Signature/Approval: _o_t_'_(l/~M _ Accounting
Code: _ iSafe],:Slf°':""···,····· ::~~l~Q£~Tjle. BALANCE TRANSFER PURCHASES ADVANCES $0.00 $548.77 $0.00 $0.00 $0.00 $0.00 0.041753% 0.041753% 0.065041 % VARIABLE VARIABLE VARIABLE $0.00
15.24% $0.00 15.24% $0.00 23.74% 0.00% 0.00% 0.00% End of Statement
1-14-2008
1R1E:G00 CAMIH SE TC EK R PAYROLPLAGE: City of F0a1l1c/o1n4/2H0e0i8ghts PAYROLL DATE: CCHHEECCKK EMDPALTOEAYMEOEUNNOT.NAME TYPE OLS1O/N1,4/2R10O,0L008A87N32D.686310 AUG1E/R14/S2R00,702386J06O42S.E3P
H J KUR1H/A1J4E/T02Z70,2068693C5L.E0M1ENT HER1N/A1N4D/0E27Z02,068644A0L.F6R3ED ALL1E/027M02A06R86K359.J60 SCH1I/P1P4E/L02,7020686A46N0D.R6E3W P POE1S/C1H4L/0,270206M86I87C5H.A3E1L GAF1F/N1E4Y/,027020
P86A48T5R.I7C1K HUF1F/,D02A70L20E68669E0.49 VAN1N/,14/V02I70N20C68E76N00T.49A FEH1R/E1N4B/0A27C02H06,87419A.N5T2ON M TES1C/H1,4/20S07C02O816T07T92.8A9 LES1K/E1,4/027C02H06R87I63S0.4M9
EIS1C/H1E4N/0,270206R87O14N4A.L7D8 B HAR1P/E1L4,/02702J06O87H65N4.1M8 WIC1K/,J02E70F20F68R75E69Y.34M PIT1T/M1A4N/,210,05T080I76M2.O61T78H7Y WIC1K/H1E4M/,200702D816A37M78O.N14 J PID1A/N1Y4,/02702W06I8
L49L5I.A7M1 ROB1E/R1T4S/O2N00-70S238M69I85T0.H0,4 TYLER J LET1O/U1R4N/0E27A02U06,88513.B6R9IAN W HET1F/E1L4D/,200702N386I98C52K.L1A0US S COY1N/2A00N70D238R61E80W3.79P SAV1A/G1E4,/2007J02A836C38K64.1A
ABE1R/N1A4T/H2Y10,,02082702L.02082702L.6I58S65A A R HOI1U/M1,4/2C00H70A281R60L83O6.T4T4E R RAA1E/N1,4/2D00R70E228W68807.P26 MUE1L/L1E4R/,200702K816A58R08L.91J THO1M/A1S4,/2007D02A486V08E69.6M6
R
***** DIRECT DEPOSIT LIST ***** PAY PERIOD ENDING 1/15/2008 EMP # 01-1002 01-1008 01-1009 01-1136 01-1038 01-0040 01-0085 01-0087 01-1030 01-1033 01-1143 ----------------NAME ----------------JUSTIN
J MILLER STACEY T KREUSER MELANIE M LEEHY ROLAND 0 OLSON DEBORAH K JONES KEVIN ANDERSON DANIEL S JOHNSON-POWERS MICHAEL A MCKAY TIMOTHY J PITTMAN DAVE TRETSVEN COLIN B CALLAHAN AMOUNT
2,173.28 1,341.70 433.83 800.00 1,580.40 28.95 60.31 34.63 300.00 1,168.44 1,163.31 TOTAL PRINTED: 11 9,084.85 1-14-2008 11:00 AM PAY R 0 L L C H E C K REG 1ST E R PAYROLL NO: 01 City
of Falcon Heights ••• REGISTER TOTALS ••• PAGE: PAYROLL DATE: 1/14/2008 REGULAR CHECKS: DIRECT DEPOSIT REGULAR CHECKS: MANUAL CHECKS: PRINTED MANUAL CHECKS: DIRECT DEPOSIT MANUAL CHECKS:
VOIDED CHECKS: NON CHECKS: TOTAL CHECKS: 29 11 40 7,555.90 9,084.85 16,640.75
CONSENT F2 1/23/08 ITEM: City License Renewals SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: The following businesses have applied for mechanical
contractor’s licenses for 2008. Staff has received the necessary documents for licensure. • CenterPoint Energy • B&D Plumbing, Heating & AC • McQuillan Bros. Plumbing & Heating • Perfection
Heating & AC • Soderlin Plumbing, Heating & AC The following business has applied for tree trimming/removal licenses for 2008. Staff has received the necessary documents for licensure.
• Hugo’s Tree Care The following individual has applied for a home occupation license for 2008. Staff has received the necessary documents or licensure. • Beth Mercer-Taylor, Mercer-Taylor
Law LLC The following businesses have applied for a municipal business license for 2008. Staff has received the necessary documents for licensure. • Curves • MN Parent Teacher Assn.
CONSENT F3 1/23/08 ITEM: 2008 Winterfest and Ice Cream Social Monetary Donations SUBMITTED BY: Lisa Abernathy, Recreation Supervisor REVIEWED BY: Justin Miller, City Administrator Tim
Pittman, Director of Parks and Public Works EXPLANATION/DESCRIPTION: At the conclusion of each year Falcon Heights businesses are sent a letter inviting them to support our two City
special events – January’s Winterfest and July’s Ice Cream Social. There are three levels at which the business can donate – Gold ($100+), Silver ($50-$99), and Bronze ($25-$49). The
Parks and Recreation department uses the money from the local businesses to assist in purchasing the entertainment, supplies, and any other event-related costs. Each business that donates
money to the City is recognized on the City’s website, newsletter and at the event. ACTION REQUESTED: Accept the following donations for the 2008 Winterfest and Ice Cream Social events
from the following businesses. Gold Level -$100+ Warner’s Stellian Source Comics and Games John A. Knutson & Co. PLLP Awad Eye Care Dino’s Central Pediatrics Cornerstone Construction
Management Twin Cities Co-ops Federal Credit Union Peterson Dental Dr. James Kernik Silver Level-$50-$99 Hair Designs Unlimited Secret Lab Web Designs Jackson Hewitt Bronze Level $25-$49
None at this level
CONSENT F4 1/23/08 ITEM: 2008 -2009 Tree Trimming and Removal Contract Extension SUBMITTED BY: Tim Pittman, Director of Parks and Public Works REVIEWED BY: Justin Miller, City Administrator
EXPLANATION: Each year the city takes proposals for tree removal and trimming. Tree trimming takes place in the winter, when trees are largely dormant. We currently are operating under
our 2004 agreement with S & S Tree Service for tree removals. The trimming contract is a separate agreement which was awarded in 2005. S & S was awarded the contract with the City of
Falcon Heights in 2003 and has honored their contract without a price increase since that time. Due to increased cost of living and rising fuel prices, S & S Tree Services is proposing
a 5% increase over the next two years for both services. With increased fuel costs for companies with large fleets, as well as some difficulty in the past in getting proposals from reputable
companies, staff believes it makes sense to extend the trimming and removal contract for for two more years. In addition, staff has received many favorable comments about the quality
of S & S’s work, and they have provided an excellent response to emergency call-out, routine removals, and special situations, including our Dutch Elm season. Staff has reviewed this
proposal with the city attorney, and there are no legal impediments to extending this contract. ATTACHMENTS: ?? 2004 agreement for removal of trees and stumps, S & S Tree Service. ??
2005 proposal for tree trimming, S & S Tree Service. ?? 2008 – 2009 contract extension. ACTION REQUESTED Authorize staff to extend the current tree removal contract with S & S Tree Service
through the end of 2009.
-' JAN I 0 2008 rSPECIALISTS, INC. TREE CARE -TURF CARE -WOOD PRODUCTS -KUNDE CONSULTANTS SYLVESTER & SONS EsTABLISHED /976 January 8, 2008 City of Falcon Heights Attn: TimP-itman 2077
Larpenteur Ave W. Falcon Heights, MN 55113-5594 Re: Tree removal & pruning contract extension for 2008 & 2009 Dear Tim Accredited by the Tree Care Industry Association ) Thank you for
allowing S&S Tree'to offer you a contract extension for the next two Years.·We:have not had a price increase since we were awarded the contract in December of 2003, due to the increasing
cost of living & higher than expected fuel prices we propose the following increases for the next two years. Tree & stump removal increase of$1.30 per inch ... old price $25.75 ... new
price $27.05 Tree pruning of$.25 per inch ... old price $4.75 per inch ... new price $5.00 per inch Stump removal of $.30 per inch ... old price $6.00 per inch ... new price $6.30 per
inch We look forward to continuing our working relationship in the coming years. Please feel free free to call me with any questions or concerns. Yours truly, Ste~es~te..r.'JL. , President>
' ISA Certified Atborists MN-4158A Main Office' 651-451-8907' Fax 651/451-1787' 405 Hardman Avenue. South St. Paul, MN 55075' www.sstree.com • info@sstree.com
1'1 I~~ /..,. ( , ()L( ~~5. '\""\ \ ·1~, \ .• ~.) AGREEMENT FOR REMOVAL .oF TREES AND STUMPS Quotation FORM Article, I -TreeA.ReAmccoevsaslibalendtrDeiessp-o$sal AC J.)~ Cost per, diameter
inch B. Limited/No access:'$ 60. ()C? Cost per diameter inch ' Article II -TreeA.TrBimroml<inegn BOrannlyc'hes $ ~.. '7~ ' per DBH inch . B., Dead Wood $ ,,4ft 75' per DBH inch" .C.
Full Prune $ . .L.II" '1 ~ per DBH inch Article III -Stump Removal ,. ()V : ' , Stump O!1ly· '$C~ '. per inch diameter of cut face, plus 1/3 diameter of lorygest root flare(s), if applicable.
Article IV -Storm Damage ' A. Dump site within City no ~r{~5 .B. Dump site outside of City' nC' t"~ At..Jiot~ ~ per load per hour per load per hour " I '\ ..~i .•...... per 20 yard load
i /-{ ~ per 20 yard load per cubic yard per cu.bic yard. Signed Firm NameC;iS 11~~ .,.LIr~:.d··\,~If~~,.; Address L-lDCJ '~6.()'1~' ~-". :."::'.' ,·~t~\.~! . S(). <;..,... PP\VL I ,/\11
rJ,,' . ~f~ Phone &5l-£.1:01-60,0""1 Date ,If· l.tI .O~ \n, \__//' t::iT;..xj\Jc. ~
I /!1.~ 2004 8:50AM. !/I d S&S TREE AND HORTICULTURAL SPEC. S1-S OPnQJ0#d rREE TRIMMING PROPOSAL -200!:» CITY OF FALCON HEIGHTS \ No·8243 p. 2" lMoav 1 7 20fJf Firm Name: 8··'r.3 -;;&.
q,d fh"'hC,~(-r<..Kri1 ~~(J~/r..s7r Contact Name: 67<i~-e_,,5~'yA}(::.S,-"7?v"--=-_ Addresr.: '10.s-tbds!:tAJ.-1 A,A" Zip: .s-0Z'7~'-Phone: CsJl-'-I"f"l~8.?t'f7 rax: (;j/'LI..)/-/78'7
Tree trimmina eauipm~.~thourlv rate schedUle: C/~j'i') C It1SS ,eivp7. c..//a.SCC? per-Do/T r~e !rirnmina labor rate schedule: $ /0, 9..90 Total cosl, not to be exceeded tor trimming
q ,,.rti~1 e,.,rf re/,-;.'t;(( ? • .) The undersigned, having examined the specifications and proposal form, hereby agrees to furnish all labor, equipment, material, skills and tools
necessary to: remove disease( dying and deaCl trees, and perform cyclic trimming on boulevard and park trees as well as indiscriminate trimming as requested by the city. ' All prices
quoted shalllJe c;u,npensated in full tor trimming of trees and removal of debris as indicated on the specifications. It is understood that the city council reserves the right to reject
any or all proposals and to waive informalities and to award the contract in the best interests of the city . .The contractor shall indemnify and hold harmless the city and it's employees.
from and against all claims, damages. losses and expenses including attorney's fees arising out of or resulting from the performance of the work, prOViding that any such claim, damage.
loss or expense is attributable to bodily injury, $ickness, diseas~, or death, or the injury to, or destruction of tangible property (other than the work itself) including the 105Sof
use resulting therefrom' and is caused in whole or in pan of any negligent act or omission of the contractor, or sub-contractor. anyone directly or indirectly e¢P1o¥t'd by 8nd of them
for whole acts any of them mAY be liable. trimprupn581Northome :>"ri CI QIH.~q TCq S'lU~t"H UC:"TE!-j 30 J:;~t:1 e22:BO vO ~I ~D~
CONSENT F5 1/23/08 ITEM: 2007 Pay Equity Report SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In 1984, the Minnesota Legislature passed the Local Government Pay Equity
Act. This act created a three-year cycle whereby each unit of local government is required to provide a report on levels of pay for each class of employee, with the goal of achieving
equity among male and female classes. The City of Falcon Heights is required to submit a report by January 31, 2008 based on salary levels as of December 31, 2007. Staff used Minnesota
Department of Employee Relations software to tabulate our most recent pay equity report. Using a point system established by the State of Minnesota, the attached reports were produced.
Due to our small size, a statistical analysis is used to determine if we are compliant with state statutes. Looking at Section II. B. of the report, our T-Test results show that our
degrees of freedom are seven (7), and our value of T is 0.712. According to a chart provided by the Department of Employee Relations, these levels mean that there is no underpayment
of female employees or that the underpayment is not statistically significant. While the statistical analysis is quite confusing, staff is confident that the results and reports will
meet the requirements set forth by the State of Minnesota. REQUESTED ACTION: Staff recommends that the Falcon Heights City Council approve the attached State of Minnesota Pay Equity
report.
Jurisdiction: City of Falcon Heights 2077 W. Larpenteur Ave. Contact: Justin Miller City Administrator t;ompllance Keport 01/07/200E Phone: (651) 792-7611 The statistical analysis, salary
range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more
detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION d. % Below Predicted Pay (b divided by c = d) * (Result is % of male classes below predicted pay divided
by % of female classes below predicted pay) # Job Classes # Employees Avg. Max Monthly Pay per Employee II. STATISTICAL ANALYSIS TEST A. UNDERPAYMENT RATIO = 26.7 a. # at or above Predicted
Pay b. # Below Predicted Pay c. TOTAL B. T -TEST RESULTS * Male Female Classes Classes 5 5 4 $5,183.4 7 $3,593.77 Balanced All Job Classes Classes 0 9 0 $4,476.94 Male Female Classes
Classes 4 1 1 3 5 4 20.00 75.00 Degrees of Freedom (OF) = 7 a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = Value of
T = 0.712 $37 -$95 III. SALARY RANGE TEST = 0.00 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 0.00 B. Avg. # of years to max salary for female jobs =
0.00 IV. EXCEPTIONAL SERVICE PAY TEST 125.00 A. % of male classes receiving ESP B. % of female classes receiving ESP * (if 20% or less, test result will be 0.00) 80.00 100.00
Predicted Pay for City of Falcon Heights 7044 6603.5 6163 5722.5 5282 ~ ..!!! 4841.5 CIS en 4401 30976903..5520 oo0'1 M~ Predicted co r~--D r~N--Female Jobs (D LO N LO 0'1 N Points o
'<t MM Male Jobs Mr--M o N~ '<t Balanced Jobs ~LO '<t oa0) "<t
Compliance Report Explanations below correspond to shaded numbers on page three. I. Average Maximum Monthly Sulary for Employees in Mule Classes 2. Average Maximum Monthly Salary for
Employees in Female Classes 3. Overall Average Maximum Monthly Salary for an Employee 4. Underpayment Ratio The minimum requirement to pass the statistical analysis test is an underpayment
ratio of 80%. The underpayment ratio is calculated by dividing the percentage of male classes below predicted pay (item five) by the percentage of female classes below predicted pay
(item six). In the example on page three, 37.5 -:-25 = 150%. Jurisdictions with an underpayment ratio below 80% can improve their score by increasing salaries for female classes to at
or above predicted pay. More details regarding predicted pay are on pages six, and] 4 through 17. If the underpayment ratio is less than 80%, a jurisdiction may still pass the statistical
analysis test if the t-test results (explained in item 7) are not statistically significant. The The t-test measures the average dollar difference from predicted pay for male and female
classes. 5. Percentage of Male Clusses Below Predicted Pay This percentage is calculated by dividing the number of male classes below predicted pay by the overall total of male classes.
In the example on page three, the total of male classes is eight, and three fall below predicted pay. Therefore, 3 -:-8 = 37.50%. 6. Percentage of Female Classes Below Predicted Pay
This percentage is calculated by dividing the number of female classes below predicted pay by the overall total of female classes. In the example on page three, the total of female classes
is four and one of those falls below predicted pay. Therefore, 1 -:-4 = 25%. 7. T-Test & Degrees of Freedom These numbers are used only for jurisdictions with an underpayment ratio below
80%, at least six male classes and at least one class with a salary range. If the underpayment ratio is 80'X. or more, these numbers are not used nor arc they used for jurisdictions
in the alternative analysis. These numbers show the average dollar amount that males and females are from predicted pay and answer the question: Are females paid less than males on average
and, is the underpayment of females statistically significant? To determine if these numbers show statistical significance, they must be checked against the table on page five. Find
the OF number in the "Degrees of Freedom" column and then look across for the "Value of T." If the "value of C on the compliance re art is less than the ., a C' on the table, it means
that either thereis. no underpayment of female classes or that the underoayment is not statistically significant. If the t-test number is the same or more than the "value oft" on the
table, the underpayment for female classes is statistically significant and the jurisdiction would not pass the test. Salary increases for female classes sufficient to el iminate statistical
significance would allow a jurisdiction to pass the statistical analysis test even with an underpayment ratio below 80%. Guide to Understanding Pay Equity Compliance and Computer Reports
-11/07 Page 4
In the example on page three, t-test results would not be used because the underpayment ratio is above 80'10. but let's assume we needed to check these results. First, we would find
16 in the OF column and then look across to find the value of t at 1.746. Since our t-test num ber is 3.732. well below the value oft on the table, these results would show that on average.
females are not underpaid compared to males. 10. Salary Range Test This number must be either 0% or 80% or more to pass this test. In the example on page three, 105.71 % is passing.
Jurisdictions not passing this test can pass it by reducing the number of years it takes for female classes to reach maximum salaries, increasing the number of years for males to reach
maximum salaries. or some combination of both. A result T-Test Table (5%. Significance) DF VVaalluuee off tt DF DF _J 6.3111..4778124 12 ')" 2.9112..7707111 13 24 2.315..736018 14 25
2.1113..7725036 15 26 2.011..7570436 16 27 1.191.4.7734001 17 28 7 I 1.1811.9.78653949 29 1.181.6.7602997 19 30 1.813..6738245 20 40 111.8..6717211 21 60 11.71.79.616578 22 120 Infinity
1.645 While the entire method for calculating t-test results cannot be explained here, it is a commonly accepted mathematical technique for measuring statistical significance. The formula
is fairly complex. but basically it factors in predicted pay. the dollar difference from predicted pay and the number of employees. The OF number is the total number of employees in
male or female dominated classes only, minus two. 8. Average DolJar Amount Male Classes are Above or Below Predicted Pay In the example on page three. the maximum monthly salary for
male classes. on average. is $2 above predicted pay. 9. Average DolJar Amount Female Classes are Above or Below Predicted Pay In the example on page three. the maximum monthly salary
for female classes, on average, is $75 above predicted pay. of 0% would mean that either there are no male classes with an established number of years to move through a salary range,
no female classes with an established number of years to move through a salary range, or both. A description of how the salary range test is calculated is on page 12. II. Exceptional
Service Pay Test This number must be either 0% or 80% or more to pass this test. In the example on page three, 50% is not passing. Jurisdictions not passing this test can pass it by
either increasing the number of female classes that receive exceptional service pay. decreasing the number of male classes that receive exceptional service pay, or some combination of
both. A result of 0% could mean that fewer than 20% of male classes receive exceptional service payor that no female classes receive exceptional service pay. A description of how the
exceptional service pay test is calculated is on page 13. Guide to Understanding Pay Equity Compliance and Computer Reports -11/07 Page 5
CONSENT F6 1/23/08 ITEM: Designation of 2008 Acting Mayor SUBMITTED BY: Mayor Peter Lindstrom EXPLANATION: Periodically, the mayor’s absence requires that official duties (such as signing
official documents, running city council meetings, etc.) need to be conducted in a timely manner. In the past, this has been an informal process, but it is staff’s recommendation that
formal action be taken designating a city council member as acting mayor. Laura Kuettel has been the longest serving member on the city council, and she has agreed to accept this designation.
The mayor still retains the right to name other council members as acting mayor when planned absences are anticipated, but the formal designation of an acting mayor allows for continuity
of operations in the case of an emergency or unplanned absence. In future years, this will be an item on the first meeting of the year as one of our administrative actions. REQUESTED
ACTION: I recommend that the Falcon Heights City Council appoint Laura Kuettel as acting acting mayor for 2008.
CONSENT F7 1/23/08 ITEM: Review of Elected Official Out-of-State Travel Policy SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In 2005, the Minnesota state legislature passed
a requirement that cities adopt a policy that regulates out-of-state travel by elected officials. The Falcon Heights City Council adopted the attached policy on November 9, 2005. One
provision of the statute is that the policy be reviewed annually by the city council. This was not done in 2007, but in future years this policy will be presented at the first meeting
of the year as an administrative item. REQUESTED ACTION: Staff recommends that the Falcon Heights City Council affirm the attached City of Falcon Heights Elected Official Out-of-State
Travel policy adopted November 9, 2005.
POLICY G1 1/23/08 ITEM: Building Official Services Agreement – Second Amendment SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In 2002, the City of Falcon Heights entered
into an agreement with the City of Little Canada for the provision of building inspection services. In 2004, the agreement was amended so that the City of Falcon Heights was required
to pay 35% of the cost for the building official, which was the estimated portion of the inspector’s time spent in our city at that time. The arrangement with Little Canada has been
very beneficial to both parties, and we have been very satisfied with the performance of the building official, Steve Westerhaus. However, towards the end of 2007 staff analyzed the
amount of time that was being billed to the City versus the actual amount of time being spent working in Falcon Heights. We discovered that on average, the inspector spent about 18%
of his time in Falcon Heights, while the contract called for us to pay 35% no matter how much time was being being spent in our city. This is not to say that the Falcon Heights was receiving
less that adequate inspection duties. Rather, the discrepancy is the result of fewer inspections being required in Falcon Heights than was originally anticipated. Officials from both
cities met in December 2007 to discuss this issue and agreed that a change to the contract was needed. The second amendment (attached to this report) removes the 35% requirement and
instead creates a floor of 25% and a ceiling of 35%. This change alone will reduce our building inspector expenses by over 30% and will save the city roughly $13,700 in 2008. Other less
critical changes to the agreement include a change in how the billings between the two cities are handled and the removal of fire inspector duties from the agreement (we now hire our
own fire inspector). REQUESTED ACTION: Staff recommends that the Falcon Heights City Council approve the attached “Second Amendment to Agreement” for the provision of building inspector
services between the the Cities of Falcon Heights and Little Canada.
BUILDING INSPECTOR COMPENSATION 2008 SALARY Buildinl! Official Salary Scale: BilLING RATE COMPUTATION Start 6 Month \ 60,490 61,394 62,92\ _2 _ 64,107 _ 3 _ 65,703 _ 4_ 67,726 _ 5_ 69,534
HOURLY RATE FICA PERA WORKER'S COMPENSATION HEALTH INSURANCE LIFE INSURANCE/DISABILITY VAC/HOLIDAY/SICK ADMIN SUPPORT OVERHEAD BILLING RATE ANNUAL POSITION COST (Hourly x 2080) 35% 2008
Minimum ~ 33.43 2.56 2.17 0.14 4.80 0.15 4.89 3.71 3.44 55.28 114,992 40,247.05 40,247.05 HOURLY RATE BASED ANNUAL SALARY AT THE TOP SCALE LEVEL FICA BASED ON ABOVE HOURLY RATE PERA
BASED ON ABOVE HOURLY RATE W.C. BASED ON ABOVE HOURLY RATE BASED ON $9,892 ANNUAL CAP FOR 2008 BASED ON DISABILITY RATES PER WAGES PLUS .05 PER HOUR LIFE INS BASED ON 96 HOURS SICK,
88 HOURS HOLIDAY, 120 HOURS VACATION 5 HOUR PER WEEK STAFF SUPPORT @$29.65 OVERHEAD @$7,160 ANNUALLY (FACILITY COSTS, CELL PHONE ,TRAINING GENERAL LIABILITY, ETG) $6,901.45 2007 3.75%
$7,160.25 Note: MILEAGE CHARGES WILL BE BASED ON THE ACTUAL MILEAGE DRIVEN IN EACH CITY, WITH THE UNDERSTANDING THAT MILES GENERATED COMMUTING BETWEEN EACH CITY WILL BE SHARED SO/50.
BUILDING INSPECTOR COMPENSATION 2008 SALARY Buildine Official Salary Scale: BilLING RATE COMPUTATION Start 6 Month 1 60,490 61,394 62,921 _2_ 64,107 _3_ 65,703 .1 67,726 L 69,534 HOURLY
RATE FICA PERA WORKER'S COMPENSATION HEALTH INSURANCE LIFE INSURANCE/DISABILITY VAC/HOLIDA Y/SICK ADMIN SUPPORT OVERHEAD BilLING RATE ANNUAL POSITION COST (Hourly x 2080) 25% 2008 Minimum
! 33.43 2.56 2.17 0.14 4.80 0.15 4.89 3.71 3.44 55.28 114,992 28,747.89 28,747.89 HOURLY RATE BASED ANNUAL SALARY AT THE TOP SCALE LEVEL FICA BASED ON ABOVE HOURLY RATE PERA BASED ON
ABOVE HOURLY RATE W.C. BASED ON ABOVE HOURLY RATE BASED ON $9,892 ANNUAL CAP FOR 2008 BASED ON DISABILITY RATES PER WAGES PLUS .05 PER HOUR LIFE INS BASED ON 96 HOURS SICK, 88 HOURS
HOLIDAY, 120 HOURS VACATION 5 HOUR PER WEEK STAFF SUPPORT @$29.65 OVERHEAD @$7,160 ANNUALLY (FACILITY COSTS, CELL PHONE ,TRAINING GENERAL LIABILITY, ETC) $6,901.45 2007 3.75% $7,160.25
Note: MILEAGE CHARGES WILL BE BASED ON THE ACTUAL MILEAGE DRIVEN IN EACH CITY, WITH THE UNDERSTANDING THAT MILES GENERATED COMMUTING BETWEEN EACH CITY WILL BE SHARED SO/50.
SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO THE AGREEMENT for Building Official Services (“Amendment”) is entered into by and between The City of Little Canada, Minnesota
hereinafter referred to as “Little Canada”) and the City of Falcon Heights, Minnesota, (hereinafter referred to as “Falcon Heights”). Whereas, Little Canada and Falcon Heights entered
into an Agreement for Building Official Services effective January 1, 2003, and Whereas, Little Canada and Falcon Heights executed the First Amendment to Agreement effective January
1, 2004, and Whereas, Little Canada and Falcon Heights desire to approve a Second Amendment to Agreement to ensure an equitable arrangement exists between the two parties and to update
the Agreement to reflect current conditions, NOW, THEREFORE, In consideration of the understanding herein set forth, Little Canada and Falcon Heights agree to amend the Agreement as
follows: 1. Section 2, Services Provided is hereby amended by deleting the following provision: h. Little Canada shall be permitted to employee additional persons as necessary to provide
supplemental Fire Marshal services to Falcon Heights. The billing rate for this person shall be the same as the rate for the Building Official as indicated in Exhibit B of the Agreement.
2. Section 3. Payment is hereby amended as follows: It is agreed that Falcon Heights shall remit to Little Canada, on a quarterly basis, 80% of Falcon Heights’ actual building permit,
plan check, and plumbing permit revenues. Said remittance shall occur within fifteen days of the end of each calendar quarter and shall be accompanied by supporting documentation. Further
more, the total remittance to be made to Little Canada is subject to the annual minimum and maximum calculations depicted in Exhibits B and C respectively. In no event shall the 80%
remittance for any quarter be below one fourth of the annual minimum outlined in Exhibit B. No further remittance shall be made if the maximum amount depicted in Exhibit C has been achieved.
The fourth quarter (October, November, and December) remittance shall be adjusted, as necessary, to ensure compliance with the annual minimum and maximum provisions. It is further understood
that the minimum and maximum amounts will be adjusted based upon any change (increase or decrease) to the components with appropriate supporting documentation. Revised Exhibits B and
C shall be prepared and forwarded to Falcon Heights upon any adjustment to the rate components. It is also
understood that adjustments shall be made retroactively to the effective date of any changes in the billing components. 3. This First Amendment shall be effective on January 1, 2008,
regardless of the date of execution. In witness hereof, the parties have executed this Amendment on the respective dates indicated below. CITY OF LITTLE CANADA CITY OF FALCON HEIGHTS
By: _______________________________ By: _____________________________ William Blesener Peter Lindstrom Its: Mayor Its: Mayor By: _______________________________ By: _____________________________
Joel R. Hanson Justin
Miller Its: City Administrator Its: City Administrator Dated this ____ day of January, 2008. Dated this ____ day of January, 2008.
POLICY G2 1/23/08 ITEM: Larpenteur Avenue Banner Designs SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In the 2008 Capital Improvements Plan, money is budgeted to purchase
banners for the streetlight poles along Larpenteur Avenue. Many cities have banners such as these to promote city events, identify neighborhoods, or recognize holidays. Over the past
year, staff has been collecting examples from trade magazines and we would like to place the order in time for the banners to be installed this summer. Attached to this report are examples
of various banner designs. Staff’s proposal is to start with something generic that can be shown year-round. In future years, we would then be able to purchase more seasonal banners
that can be interchanged throughout the year. All banners can be custom made so that our name and logo could be incorporated into the design. Staff would also suggest that the bracket
design allow for hanging flower baskets, so that we can remove the concrete planter boxes that are currently in place. These planter boxes are rapidly deteriorating, yet staff believes
some sort of landscaping is needed to soften up the Larpenteur Avenue streetscape. REQUESTED ACTION: Staff is seeking preliminary ideas from the city council on preferred designs. If
there are one or two clear design preferences, staff can then begin working with companies to come up with final designs to present to the council at a future meeting for approval.