Loading...
HomeMy WebLinkAboutCCAgen_08Jun11CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 11, 2008 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ KREUSER ____ C. PRESENTATIONS: 1. Recognition of Girl Scout Gold Award Recipient Kelly Tomlinson 2. Legislative Update -Representative Alice Hausman and Senator Ellen Anderson D. APPROVAL OF MINUTES: May 28, 2008 TAB 1 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 6/4/08: $95,881.25 Payroll through 5/30/08: $17,407.04 TAB 2 2. Step Increase for Tim Pittman, Parks and Public Works Director TAB 3 3. City Administrator Contract Continuation TAB 4 4. Step Increase for Melanie Leehy, Office Assistant TAB 5 G. POLICY AGENDA: 1. 1,000 Benches Grant Application TAB 6 2. Larpenteur Avenue Streetscape Agreement with SRF Consulting Group TAB 7 3. Adoption of City goals for 2009 TAB 8 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT If you have? a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. Falcon Heights City Council Meeting May 28, 2008 Members present: Council members Harris, Long, and Mercer-Taylor, Mayor Lindstrom, Administrator Miller, Assistant City Administrator/Deputy Clerk Kreuser, Chief Kurhajetz, and Finance Director Olson. Mayor Lindstrom called the meeting to order at 7:00 p.m. 1. Acceptance and recognition of fire department kitchen appliances from Warners’ Stellian The first item on the agenda was acceptance and recognition of a donation from Warners’ Stellian for the fire department. Firefighter Anton Fehrenbach approached the business earlier in the year about obtaining new appliances. Council member Harris moved to approve the acceptance of a range, microwave and refrigerator for the fire hall. The motion passed unanimously. 2. CAFR Report The second presentation began with Matt Mayer, of Kern, DeWenter, Viere LTD giving the council a presentation on the Comprehensive Annual Financial Report (CAFR) for 2007. He explained the opinion given by the firm was independent, and was was the best the agency could offer. He stated the City received the GFOA Award for the 17th year running, and based on what he’d seen to date would venture that the City would its 18th. Next, he explained the findings to the council by giving a summary outline of several of the City’s funds. Mayer said the general fund budget saw $1.493m in revenue, $1.634m in expenditures, with transfers at $141,000. Due to higher than projected revenue and lower than predicted expenditures acrossthe-board, the transfers necessary from the storm draining fund were just $4,000. He added there was no change in fund balance. Mayer reminded the council to keep an eye on the storm drainage fund operating line items and depreciation, and give consideration to the fund’s selfsufficiency rather than covering it with general fund transfers. In the audit findings, he said there was a lack of segregation among staff duties, noting the cost of hiring an additional staff person would outweigh the benefit. Mayor Lindstrom thanked Mayer Mayer for the good information, and thanked Roland and Patrick for their hard work. Council member Long moved to approve the CAFR. The motion passed unanimously. The minutes of the May 14, 2008 meeting were approved as submitted. Consent Agenda: The following two items were moved for approval by Council member Mercer-Taylor. The motion passed unanimously. 1. General Disbursements through 5/22/08: $68,907.76 Payroll through 5/15/08: $9,137.50 2. Approval of new firefighter Policy Agenda: 1. Adoption of the U.S. Mayor’s Climate Protection Agreement Mayor Lindstrom said taking part in the agreement was an initiative by the Environment Commission, and was an interesting example of what local government can do to combat global warming. He explained the Kyoto Protocol was signed by roughly 180 countries around the world, but not the US. Seattle’s mayor, back in 2005, began by starting this local initiative and since then over 800 cities nationally have signed on. Among Minnesota cities, are Minneapolis, St. Paul and Roseville. Council member Harris moved to approve the U.S. Mayor’s Climate Protection Agreement. The motion passed unanimously. 2. Agreement with the Minnesota Climate Change Corps Mayor Lindstrom explained the Environment Commission discussed how Falcon Heights could reduce its carbon footprint, and recognized the expertise to do any research could not be done in-house. He said that was when the Climate Change Corp was discovered as a free inventory service performed by retired engineers through the Minnesota Pollution Control Agency. Council Council member Mercer-Taylor said she was thrilled with the opportunity. Council member Harris said it’s probably exciting for the volunteers as well, and wondered how long they’d been in business. Lindstrom replied he wasn’t sure, however it was to the city’s benefit. He added Falcon Heights isn’t under obligation to follow any of the corps recommendations. Mercer-Taylor said it was great that Falcon Heights would be able to get a base line for free, and knows that residents are ready to see opportunities to make a difference. Council member Long moved to approve the agreement with the Minnesota Climate Change Corps. The motion passed unanimously. Information/Announcements: Council member Mercer-Taylor announced the Neighborhood Commission had some turnover recently that in the coming months there would be opportunities to serve. Also, she said the commission would be hosting a National Night Out block party at Curtiss Field on August 5. Watch for details. Council member Harris stated the Human Rights Commission’s poster contest would be forthcoming, as soon as they learned of the state commission’s plans. She also said she would be attending the RCLLG meeting and would report back to council the happenings there. Council member Long announced summer registrations were still being accepted until June 6. He added there were new classes, like rugby, tennis, and the running club. He closed by stating Hugo residents would be in our thoughts as they begin the rebuilding stage. Mayor Lindstrom announced there are compost bins for sale at city hall for $35. Also, there is a supply of free gun locks available. He closed by stating summer hours at city hall are Mon-Th 7:30 – 5, and Fri 7:30 – noon. Administrator Miller announced the council would have a workshop at 6:30 June 4 to discuss goalsetting, rental licensing, and a city slogan. Community Forum: Bryan Olson, 1592 Roselawn addressed the council, taking issue with the passage of the climate protection agreement they had passed earlier in the business meeting. He He said the issue was federal, and asked why city councils were addressing it. He added it was his opinion the action was a publicity stunt. Secondly, he wanted to remind the council pedestrian and bike path funding from the federal government often comes with strings attached, and the council should be extra careful in accepting their money. Mayor Lindstrom adjourned the meeting at 7:45 p.m. and the council adjourned to a workshop to discuss the Larpenteur Avenue streetscape proposals. Respectfully submitted, Stacey Kreuser Assistant City Administrator/Deputy Clerk CONSENT F1 6/11/08 ITEM: General disbursements and payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator Summary: General Disbursements through 6/4/08: $95,881.25 Payroll through 5/30/08: $17,407.04 ACTION REQUESTED: Approval CONSENT F2 6/11/08 ITEM: Step Increase for Tim Pittman, Parks and Public Works Director SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Tim Pittman, the city’s Parks and Public Works Director, will celebrate his 18-month anniversary as a Falcon Heights employee on June 21, 2008. The city’s personnel policy states that a step increase of 5% can be provided at this time. Tim’s performance over the past 18 months has been exemplary, and his contributions to the parks and public works department have been very well received by both the public and his fellow staff members. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve a 5% step increase in salary for Tim Pittman effective June 18, 2008. Funds for this increase are included in the 2008 operating budget. CONSENT F3 6/11/08 ITEM: City Administrator Contract Continuation SUBMITTED BY: Mayor Peter Lindstrom EXPLANATION: Justin Miller started his employment as the Falcon Heights City Administrator on June 19, 2006. His contract has typically been renewed and/or amended annually about this same time of each year. In discussions with city administrator, it is believed that moving his performance review and contract changes to the end of year is logical so that it coincides with other staff performance reviews. In order to do this, the terms of the city administrator’s contract need to be continued until a new contract can be developed. The one change that is being requested regards his vacation accrual. Currently, the city administrator receives three weeks vacation per year, awarded in a lump-sum at the beginning of his contract term. If this were to continue, he would not accrue any vacation time between now and the end of the year. It is requested that his vacation accrual remain at three weeks per year, but that it accrue on a payroll schedule, as is the practice with all other city employees. ACTION REQUESTED: I recommend that the current terms of the city administrator’s employment contract continue through the end of 2008, with the requested changes to vacation accrual described above. CONSENT F4 6/11/08 ITEM: Step Increase for Melanie Leehy, Office Assistant SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: Melanie Leehy, our office assistant, has her 18-month anniversary on June 11, 2008. The city’s personnel policy states that a step increase of 5% can be provided at this time. Melanie’s performance over the past 18 months has been very good. Her demeanor with the public is respectful, and she is a great asset to have in the office. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve a 5% step increase in salary for Melanie effective June 11, 2008. Funds for this increase are included in the 2008 budget. POLICY G1 6/11/08 ITEM: 1,000 Benches Grant Application SUBMITTED BY: Lisa Abernathy, Recreation Supervisor REVEIWED BY: Tim Pittman, Director of Parks and Public Works Summary: Active Living Ramsey County has set a goal of installing 1,000 benches around Ramsey County in the hopes of connecting and promoting walkable communities. The Ramsey County Board of Commissioners has established a grant program where the County would match 50% of the cost of the benches and installation up to a maximum of $600 per bench site. The Parks Commission would like to pursue this grant, and has selected five sites in which they would like to see a bench placed. They are: 1. The corner of Snelling and Hoyt. 2. On Hamline in the vicinity of Coffee Grounds and Blomberg Pharmacy. 3. Behind Falcon Heights Elementary School on Ruggles. 4. On Roselawn between Snelling and Fairview on the north end of the University’s experimental fields. 5. In Community Park, somewhere near the trail around the prairie area. Below is a breakdown of what the City would pay per bench (bench, pavers, concrete and delivery) Price Per Bench -$570.00 (5) $2,850.00 Delivery per bench-$31.00 (5) $155.00 Pavers -$104.50 each (15) $1,567.50 -(3 required per bench) Concrete for slab $500.00 Total: $5,072.50 After Grant: $2,536.25-Cost of five bench sites the City would be responsible for. The City is responsible for addressing pathway planning, bench location, property issues, contractor coordination, concrete pad construction, bench and paver delivery, installation and long-term maintenance of bench sites. Applications can be submitted throughout the year and will be granted as long as benches are available. Action Required: The Parks Commission recommends approval of submitting a grant application through the 1,000 Bench Project and approval of bench site locations. City of Falcon Heights Council Resolution 08-05 Active Living Ramsey County 1,000 Benches Program June 11, 2008 WHEREAS, Active Living Ramsey County (ALRC) is a partnership dedicated to creating and promoting environments that make it safe and convenient for people to integrate physical activity into their daily routine; and, WHEREAS, Ramsey County has created the 1,000 Benches Program as part of ALRC, that seeks to install pathways to health, which are networks of benches that link local destinations, and which are geared to people that are not typically very active; and, WHEREAS, The Ramsey County Board of Commissioners has approved funding for the 1,000 Benches Program, and has funds available through a grant process to match the cost of local pathways up to $600 per installed bench; and, WHEREAS the City of Falcon Heights desires to implement a pathway to health; and, WHEREAS, the City of Falcon Heights has secured funding through its annual budgeting process; NOW, THEREFORE, BE IT RESOLVED, the City of of Falcon Heights hereby approves and authorizes submission of an application for a pathway for the 1,000 Benches program, attached hereto. BE IT FURTHER RESOLVED, the City of Falcon Heights hereby accepts the terms outlined in the grant application materials, and authorizes the City Administrator to execute grant agreements with the County. -------------------------------------------------------------------Moved by: Approved by: ________________________ Peter Lindstrom, Mayor June 11, 2008 LINDSTROM ____ In Favor Attested by: ________________________ KUETTEL Justin Miller HARRIS ____ Against City Administrator LONG June 11, 2008 MERCER-TAYLOR 2785 White Bear Avenue North, Suite 350 Maplewood, Minnesota 55109 (651) 266-1179 ActiveLivingRamseyCounty.org October, 2007 Dear 1,000 Benches Applicant: We are excited to let you know that Ramsey County is now accepting applications for the 1,000 Benches matching-grant program, a new initiative of the Active Living Ramsey County (ALRC) partnership to promote physical activity. Details and application are included in this folder, and at ActiveLivingRamseyCounty.org. Even though benches are a place to rest, they also support and encourage physical activity and movement; especially for the elderly, disabled, and people with young children, all of whom may need to stop and rest during a walk. These “pathways to health,” each consisting of 10-20 benches, will support walking for leisure or as a form of transportation, and connect people to destinations. Cities, Townships, School Districts and Watershed Districts in Ramsey County are eligible to apply. The County will match 50 percent of the cost of benches, up up to a maximum of $600 per installed bench site. Local government funds, private donations from individuals or businesses, or any combination of these can be used to pay for the remaining cost. Community groups are encouraged to partner with eligible applicants to assist with fund raising and bench route planning. The benches, similar to the one on the front cover of this folder, are made of recycled plastic collected by Ramsey County recycling programs. Each bench will have three (3), 1-foot square pavers in the concrete slab: one paver will acknowledge ALRC and Ramsey County, another paver will acknowledge the local sponsor(s), and the third paver will have an inspirational quote. We hope that you will consider this funding opportunity to create walking routes in your community – from neighborhoods to shops, libraries, community centers, schools, churches, and other destinations. With your help, Ramsey County residents can enjoy a more active life! Sincerely, Jan Parker Sue Gehrz Ramsey County Commissioner Mayor, Falcon Heights Co-Chair, ALRC Co-Chair, ALRC Creating environments that build physical activity into daily life. 1,000 Benches in Ramsey County MISSION Active Living Ramsey County! will facilitate the placement of 1,000 benches made of recycled materials in a series of corridors connecting destinations throughout the County. VISION The 1,000 benches effort will create a physical environment to promote physical activity by facilitating “pathways to health,” that serve especially the elderly, people with physical disabilities and people with small children. OBJECTIVES 1. By July 1, 2007, Ramsey County will implement two pilot programs, using a total of approximately 20 benches at a cost up to $25,000. 2. By the end of 2010: a. Place 1,000 benches on corridors that connect destinations; b. Facilitate the creation of 50 – 100 different corridors, with 10 – 20 benches in each; c. Place benches throughout all geographic areas of Ramsey County. MILESTONES 1. Procure benches that use recycled products, stimulate the recycling of plastic materials and provide a venue to promote recycling programs in Ramsey County. 2. Design the bench program based on evaluation of pilot program(s), with a Request for Application (RFA) to the County Board for full implementation in the summer of 2007. The program will be implemented using a 50-50 cost-share approach with local partners. 3. Effectively communicate active living and environmental/nature messages using a communications strategy, targeted to various audiences, following completion of the pilot program. The 1,000 Benches Program Active Living Ramsey County (ALRC) is a partnership dedicated to creating and promoting environments that make it safe and convenient for people to integrate physical activity into their daily lives. One of the initiatives of ALRC is to provide 1,000 benches throughout Ramsey County in networks of up to 20 benches that encourage people to walk in their neighborhood and promote environmentally sustainable communities. The 1,000 Benches Program is being implemented using a 50-50 cost share approach with local governments. The County will match 50% of the cost of benches and installation, up to a maximum of $600 per installed bench site. A bench site includes a concrete slab, bench and three engraved pavers set into the slab. Site restoration is the responsibility of the applicant. Each individual project is limited to no more than 20 benches, but local governments may apply for more than one network of benches. Two pilot projects have been implemented to demonstrate the program. Refer to the 1,000 Benches Pilot Projects summary in this packet. A requirement of the program is that only the benches and pavers identified by ALRC may be installed. Each bench is to be installed on a concrete pad with three (3) engraved pavers set into the concrete near the bench. The pavers will be engraved with inspirational quotes and sponsor identities, including logos. PACKET MATERIALS ?? Ramsey County’s Mission ?? Application Form ?? Planning Guide ?? Paver Guide ?? Bench Site Images ?? Pilot Projects ?? Legal Documents CONTACT Mary Elizabeth Berglund Saint Paul – Ramsey County Public Health (651) 266-1125 MaryElizabeth.Berglund@co.Ramsey.mn.us POLICY G2 6/11/08 ITEM: Larpenteur Avenue Streetscape Contract with SRF Consulting Group SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: At a May 28th workshop, the city council reviewed proposals for Larpenteur Avenue streetscape design services. Four submittals were reviewed, and it was the consensus of the council that SRF Consulting Group was the most qualified and provided the most complete proposal. Attached to this report is a professional services agreement with SRF to complete this project. It is an hourly rate contract based upon their submitted proposal, with a not-to-exceed amount of $24,979. Once the contract has been approved by the city council, staff will begin working with SRF to plan a kick-off meeting with key stakeholders, such as the city council, staff, and interested parties along Larpenteur Avenue. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the attached professional services agreement with SRF Consulting Group, Inc. for Larpenteur Avenue Streetscape design services. PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FALCON HEIGHTS AND SRF CONSULTING GROUP, INC. THIS AGREEMENT, made and entered into by and between, City of Falcon Heights, having an office at 2077 West Larpenteur Avenue, Falcon Heights, Minnesota 55113, hereinafter referred to as the “Client,” and SRF Consulting Group, Inc. having an office at Suite 150, One Carlson Parkway North, Plymouth, Minnesota 55447, hereinafter referred to as “SRF”. WITNESSETH: WHEREAS, the Client requires services in connection with the Larpenteur Avenue Streetscape Master Plan, hereinafter referred to as the “Project”, and WHEREAS, SRF can provide those services needed in such a Project. NOW, THEREFORE, in consideration of the mutual covenants and considerations hereinafter contained, it is agreed by and between the Client and SRF as follows: 1. Scope of Services The services to be performed by SRF are described in Exhibit “A” attached hereto and made a part of this Agreement. 2. Client’s Responsibilities Provide full information as to its requirements for the Project. Place at SRF’s disposal all information in the possession of or readily available that is pertinent to the Project. Examine all studies, figures and other documents presented by SRF and promptly render its decision pertaining thereto. Designate a single person to act as Client’s representative with respect to SRF services to be performed under this Agreement. Such person shall have complete authority to transmit instructions, receive information, and interpret and define the Client’s policies and decisions with respect to SRF’s services. File City of Falcon Htgs SRF 1 3. Rate of Compensation SRF shall be paid for the services described in paragraph 1 on an hourly basis in accordance with the hourly rates attached, but an amount not to exceed $24,979.00 exclusive of reimbursable costs. This not to exceed fee shall be adjusted if the estimated hours to perform a task, the number of estimated required meetings or any other estimate or assumption is exceeded. Subject to the limitations set forth above, if there is a proposed change in scope of services, SRF may request a change order pursuant to paragraph 4 below and the services shall be provided on an hourly basis at the hourly rates set forth on the Fee Schedule. Reimbursable expenses shall be billed at actual cost and include, but are not limited to, the costs of travel, materials, printing and reproduction, supplies, other project-specific costs. Mileage shall be billed at a rate not to exceed the current IRS allowable rate for business miles. SRF will be reimbursed for travel and subsistence expenses in the same manner manner and in no greater amount than provided in the current IRS guidelines for business travel. Invoices will be submitted on a monthly basis for work performed. Invoice payment terms are net 30 days. The monthly payment applications from SRF shall identify work completed on an hourly basis subject to the not-to-exceed limit of $24,979.00, and such statements for progress payments for services shall be in proportion to services performed within each phase of services. The Client, in order to ensure the not-to-exceed price is met may reduce payment to SRF, but may do so only in the event that the percentage of payments made under the Agreement in comparison to the not-to-exceed price exceeds the percentage of services completed by SRF under the Agreement as compared to the full project scope. 4. General Considerations SRF will perform the Project in a timely manner, but it is hereby agreed that SRF cannot be held responsible for delays occasioned by factors which are beyond its control, or by factors which could not reasonably have been foreseen at the time this Agreement was prepared and executed. Terms of this Agreement may be changed by mutual agreement of the Client and SRF. Such changes shall be approved by both parties and incorporated in written amendments to this Agreement. 5. Independent Contractor SRF is an Independent Contractor. Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint venturers with the Client. No tenure or any rights or benefits, including workers’ compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, or other benefits available to the Client employees, shall accrue to SRF or employees of SRF performing services under this Agreement. SRF shall comply with Federal, State and local laws, together with ordinances and regulations applicable to the work. 6. Records SRF will maintain accounting records in accordance with generally accepted accounting principles and practices. Such Such records with respect to the Project will be available for File City of Falcon Htgs SRF 2 examination by the Client during SRF’s normal business hours for a period of seven years after SRF’S final invoice to the Client. 7. Termination of the Agreement Either party may terminate this Agreement (or any part thereof), at any time, upon written notice to the other party, effective upon delivery (including delivery by facsimile or electronic mail). In such event, SRF will be entitled to compensation for work performed up to the date of termination based upon the payment terms of this Agreement. Such payment will not exceed the maximum amount provided for by the terms of this Agreement. Authorized Agents SRF’s Agent Client’s Agent Name: Barry J. Warner Justin Miller, City Administrator Address: One Carlson Pkwy, Suite 150 2077 West Larpenteur Avenue Minneapolis, MN 55447 Falcon Heights, MN 55113 Phone: 763-475-0010 (651) 792-7611 FAX: 763-475-2429 (651) 792-7610 The Client and SRF’s Authorized Agent shall have authority to accept service of termination agreements and execute amendments to this Contract for additional services for their represented parties 8. Controlling Law The Law of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the herein parties and performance under it. If any provision of the Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 9. Ownership of Instruments of Service All plans, diagrams, analyses, reports, and information generated in connection with performance of the Agreement shall become the property of the Client. The Client may use the information for its purposes. All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by SRF, as instruments of service shall be the property of the Client. Such documents are not intended or represented to be suitable for reuse by the Client or others on extensions or modifications of the Project or on any other other project. Any such reuse without written verification or adaptation by SRF for the specific purpose intended will be at the user’s sole risk and without liability or legal exposure to SRF. 10. Indemnification SRF agrees, to the fullest extent permitted by law, to indemnify and hold the Client harmless from any damage, liability or cost (including reasonable attorneys’ fees and costs of defense) to the extent caused by SRF’s negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its subcontractors or anyone for whom SRF is legally liable. File City of Falcon Htgs SRF 3 11. Insurance SRF will furnish satisfactory evidence of insurance if requested by the Client. SRF will at all times during the term of this Agreement have and keep in force: SRF shall secure and maintain such insurance as will protect SRF from claims under the Worker’s Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of SRF’s services under this Agreement SRF shall maintain as a minimum, professional liability insurance in the amount of $2,000,000; worker’s compensation in the statutory amounts; comprehensive general liability insurance in the amount of $1,000,000 per occurrence, combined single limit for bodily injury, (including death), and property damage, which shall include premises, operations, completed operations and contractual liability coverage, and automobile liability coverage in the amount of $1,000,000 per occurrence, combined single or bodily injury (including death) and property damage, including owned, non-owned and hired vehicles. SRF shall maintain such insurance in force until the final completion or termination of all work and services hereinunder. SRF shall furnish the Client with satisfactory evidence of the issuance of fully paid policies of insurance, which shall include an agreement by the insurer not to cancel, materially modify, or revise the said policy without thirty (30) days prior written notice by registered mail to the Client. 12. Subcontracting and Assignment SRF shall not enter into any subcontract for performance of any services contemplated under this Agreement, nor assign any interest in this Agreement without the prior written approval of the Client. SRF shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of SRF’s receipt of payment by the Client for undisputed services provided by the subcontractor. If SRF fails within that time to pay the subcontractor any undisputed amount for which SRF has received payment by the Client, SRF shall pay interest to the subcontractor on the unpaid amount at the rate of 1-1/2 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, SRF shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from SRF shall be awarded its costs and disbursements, including attorney’s fees, incurred in bringing the action. 13. Nondiscrimination During the performance of its responsibilities under this Agreement, SRF agrees to the following: No person shall, on the ground of race, color, religion, age, sex, disability, marital status, public assistance status, affectional preference, familial status, ancestry, creed, or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. File City of Falcon Htgs SRF 4 14. Approvals Before this Agreement shall become binding and effective, it shall receive the approval of such authorized officials as the law may provide. 15. Merger and Modification It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any material alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the parties hereto. 16. Data Privacy SRF shall comply with the Minnesota Statutes Chapter 13, The Minnesota Government Data Practice Act. SRF shall not disclose non-public information except as authorized by the Act. IN WITNESS WHEREOF, the Client and SRF by their authorized partner or officer have hereunto subscribed their names. CITY OF FALCON HEIGHTS DATE: By: Name: Title: SRF CONSULTING GROUP, INC. DATE: By: Name: Barry J. Warner, FASLA, ACIP Title: Senior Vice President File City of Falcon Htgs SRF 5 POLICY G3 6/11/08 ITEM: Adoption of City goals for 2009 SUBMITTED BY: Justin Miller, City Administrator REVEIWED BY: City Council EXPLANATION: At a June 4 City Council workshop, the council discussed and developed the City’s goals, strategies and action plans for 2009. ATTACHMENTS: 2009 City goals ACTION REQUESTED: Adopt City goals for 2009 City of Falcon Heights 2009 Goals Purpose: To sustain this community as a good place to live, work and visit. Goal 1: To protect the public health and safety. Strategy 1: Provide public safety services to citizens. Action Items: ?? Provide a responsive, visible, police service utilizing community oriented policing model ?? Provide a responsive, well-trained fire service ?? Practice the emergency management plan ?? Participate in Metro-wide emergency management planning, activities and exercises ?? Continue to offer training to prepare volunteers to assist with disaster response ?? Maintain Community Emergency Response Teams (CERT) throughout the city ?? Work with other cities, agencies and institutions in Ramsey County to develop a county-wide emergency management inventory and plan ?? Continue to use St. Paul for ambulance service ?? Participate in the North Suburban Haz Mat Team ?? Explore options for a bicycle safety program and bicycle patrols ?? Promote 55 Alive programs ?? Conduct proactive neighborhood crime prevention meetings as needed ?? Promote services provided by SAPD such as premise checks, vacation checks and carseat safety ?? Implement rental licensing program Strategy 2: Participate in initiatives designed to prevent crime and the need for emergency responses. Action Items: ?? Promptly remove graffiti from public buildings and provide removal materials for city businesses ?? Expand opportunities for using technology to improve crime watch notification ?? Communicate regularly with residents about Homeland Security and the emergency management plan ?? Support the work of the Neighborhood Commission and Neighborhood Liaisons ?? Use traffic-calming tools including the speed monitoring trailer and warning signs ?? Take steps to prevent hate crimes through the activities of the Human Rights Commission Strategy 3: Participate in early intervention programs with juveniles. Action Items: ?? Support Northwest Youth and Family Services (NYFS) ?? Continue referrals to NYFS through facilitating connections between NYFS and SAPD Strategy 4: Protect the public health. Action Item: ?? Participate in Ramsey County public health emergency exercises ?? Publicize mosquito control measures, including free tire pick-up by Metropolitan Mosquito Patrol, utilizing city council meetings, newsletters and flyers ?? Continue education about preparing for pandemic flu in this community ?? Distribute free gun locks Goal 2: To sustain and promote the assets of the city’s unique neighborhoods and tax base including commercial, residential and open space uses for present and future generations. Strategy 1: Maintain and enhance the neighborhood and community parks with updated facilities, recreation and community services. Action Items: ?? Maintain community landscaping and investigate additional options ?? Maintain a sound maintenance program for public facilities ?? Focus on the quality, appearance, and longevity of public improvements ?? Research opportunities for enhancing recreational resources at Falcon Heights Elementary School ?? Support and continue to promote an Adopt-A-Park program ?? Implement the Parks and Recreation Master Plan Strategy 2: Work with businesses and homeowners to maintain a functional and desirable business and residential environment. Action Items: ?? Continue to review and communicate city code requirements to business and commercial property owners ?? Maintain the desirability of neighborhoods through education and code enforcement ?? Use non-profit organizations such as NYFS ?? Communicate community standards through photos and code information on the website ?? Publicize Falcon Heights businesses including the Farmer’s Market Strategy 3: Maintain the City’s infrastructure. Action Items: ?? Maintain and increase the pathways ?? Maintain the sanitary sewers and storm sewers ?? Continue with a boulevard tree program for replacement, maintenance and expansion ?? Publicize the resources available through the Housing Resource Center ?? Maintain streets and alleys in accordance with the Pavement Management Plan ?? Pursue residential streetlighting study ?? Sponsor buckthorn removal day with University Grove neighborhood and Lauderdale ?? Investigate tree protection program Strategy 4: Protect and enhance the physical land use characteristics of the community. Action Items: ?? Regularly review and update zoning code as necessary ?? Participate in planning discussions, and get the required planning expertise if needed to assure that University of Minnesota and State Fair land uses and future inter-government decisions do not negatively impact the City’s neighborhoods ?? ?? Expand the use of the GIS system for land use planning and maintaining information on the city’s land use and facilities ?? Support environmental education programs and activities ?? Complete and submit plan for 2008 Comprehensive Plan Update Strategy 5: Pursue community and economic development opportunities and business retention activities. Action Items: ?? Be well informed with the necessary planning, engineering, financial and legal expertise when making land use decisions ?? Offer local businesses opportunities to be included in new resident welcome packets and community activities Strategy 6: Expand pedestrian and bicycle opportunities. Action Items: ?? Be an active partner in the Active Living Ramsey County! (ALRC) initiative ?? Explore opportunities for trolley path in conjunction with new Bell Museum ?? Complete North Suburban Connector trail project Strategy 7: Promote the unique assets of Falcon Heights. Action Items: • Support the efforts to build a new Bell Museum of Natural History • Distribute the “Fun Facts About Falcon Heights Flyer” Goal 3: To expand opportunities for the interaction and involvement of citizens of all ages in their neighborhoods and community. Strategy 1: Promote and participate in youth development. Action Items: ?? Continue the Junior Leaders program ?? Include youth as commission members ?? Include youth in city meetings, trainings and courses ?? Informally interact with youth when the opportunity arises ?? Speak about local government at schools or youth related functions ?? Recognize youth achievement at City Council meetings, in the newsletter, and through the Neil Kwong Youth Citizenship Awards, and the North Suburban Gavel Association ?? Promote awareness of the Cable Commission scholarships and internships ?? Encourage student participation in City Council Meetings ?? Participate in the Kids Voting Program at precincts one and two through the Roseville Rotary Club ?? Conduct Conduct a council meeting with students ?? Contact RAMS or RAHS to solicit youth commission members Strategy 2: Host community/neighborhood events and activities. Action Items: ?? Sponsor Annual Ice Cream Social ?? Sponsor Winterfest ?? Encourage neighborhood gatherings ?? Support the Neighborhood Block Parties and National Night Out activities ?? Support the Fire Department/Public Safety Open House ?? Encourage volunteers to be involved in community planning activities ?? Hold an annual food drive in conjunction with Falcon Heights Elementary School and other community partners ?? Review and explore existing and additional city sponsored events Strategy 3: Explore, create and provide an array of recreation programming. Action Item: ?? Provide recreation programming for all age groups ?? Provide referrals for alternate programming ?? Manage recreation programming on a seasonal basis ?? Provide space for and promote the Falconeers Senior program Strategy 4: Encourage citizens to participate in city government. Action Items: ?? Promote resident participation ?? Continue to web-stream televised council and planning commission meetings ?? Promote, recruit, and publicize citizen participation in city commissions and task forces Strategy 5: Build stronger community and neighborhood connections. Action Items: ?? Distribute the “Welcome to Falcon Heights” booklet ?? Support and promote the Neighborhood Liaison Program ?? Use conflict resolution resources for neighbors to use in resolving neighborhood conflicts ?? Send out three newsletters per year ?? Distribute monthly Falcon Flyer and post to city website ?? Support and expand the city’s website ?? Promote and support the AARP Tax Assistance Program ?? Continue implementation of “Aging-In-Place” in the City Strategy 6: Maintain and promote our commitment to human rights and diversity. Action Items: ?? Promote diversity on our commissions ?? Support the work of the Falcon Heights Human Rights Commission Goal 4: To provide a responsive and effective city government. Strategy 1: Communicate promptly and clearly with citizens, business owners and institutional representatives by anticipating information needs and quickly responding to questions. Action Items: ?? Provide a photo of new staff members and a description of jobs in the newsletter ?? Publish a summary of the goals in the City’s newsletter and on the website ?? Educate residents about the property tax ?? Hold a Truth in Taxation Hearing annually Strategy 2: Maintain collaborative relationships with other entities. Action Items: ?? Participate in the U of M Campus/Community Advisory Committee and on the Stadium Area Advisory Group ?? Maintain regular communication with the University of Minnesota, the Metropolitan Council, Ramsey County, the Minnesota State Fair, the Capital Region Watershed District, the cities surrounding Falcon Heights, and the State of Minnesota ?? Convey city goals to the City’s representatives at the legislature, the Metropolitan Council and the County, as well as to neighboring communities ?? Met Council presentation at future council meeting ?? Participate in Northwest Youth and Family Service, North Suburban Communications Commission and CTV15, the Ramsey County League of Local Governments, and the Regional Council of Mayors ?? Encourage Council members and staff to participate in service and professional organizations Strategy 3: Effectively manage the City’s consulting and personnel resources. Action Items: ?? Evaluate the performance and work assignments of City employees through annual performance reviews ?? Provide employees with affordable resources they require to efficiently and effectively do their jobs, including a training plan and technology resources ?? Provide adequate funds for personnel, equipment and contractors to maintain the City’s infrastructure, facilities, public spaces and public improvements ?? Evaluate and review consultants’ performances and fees ?? Retain highly skilled and high-functioning employees ?? Provide salaries and benefits that are competitive with cities of a similar size, scale, and scope Strategy 4: Effectively manage the city’s financial resources. Action Items: ?? Update and provide a well-researched five year capital improvement program ?? Review and adjust fees and policies as part of the annual budgeting process ?? Research and pursue new revenue sources, including grants ?? Pursue conduit bonding opportunities ?? Review and evaluate the City’s long term financial needs and the City’s current and future financial resources to meet these needs ?? Continue to research and pursue new opportunities for reducing expenses by using more contracts and joint powers agreements to share equipment, personnel, and technology with other levels of government ?? Maintain a contingency fund to be prepared for unexpected, but necessary, expenditures ?? Retain highly skilled and high functioning employees ?? Continue to meet the standards for the GFOA Award for Excellence in Financial Reporting Strategy 5: Develop and expand an e-mail capability to communicate with residents Action Items: ?? Solicit e-mail addresses through the Falcon Flyer and newsletter, at the front desk, on the City website, and at community events ?? Solicit new resident e-mail addresses ?? Provide critical information in a timely manner utilizing city’s list serv Strategy 6: Expand the capability to conduct any city-to-resident transaction online Goal 5: Provide for a clean, healthy, sustainable environment. Strategy 1: Undertake efforts to maximize recycling. Action Items: ?? Research an incentive program to encourage recycling Strategy 2: Consider environmental benefits in city purchasing. Action Items: ?? Consider environmentally-friendly options in city vehicles and public works ?? Change to energy-efficient, compact light bulbs Strategy 3: Continue support of Community Garden. Action Items: ?? Continue publicity in newsletter, on website, and in the Falcon Flyer Strategy 4: Create an inventory of greenhouse/global warming emissions.