HomeMy WebLinkAboutCCAgen_08Sep25 - Joint Student MeetingCITY OF FALCON HEIGHTS Special Meeting of the City Council and Students of Falcon Heights Elementary City Hall 2077 West Larpenteur Avenue AGENDA September 25, 2008 A. CALL TO ORDER:
1:40 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ KREUSER ____ C. City Slogan Discussion D. Park and Recreation Program Update E.
Bell Museum of Natural History Presentation
TO: Students of Falcon Heights Elementary FROM: Peter Lindstrom, Mayor Re: Discussion of a New City Slogan Explanation: During the summer of 2008, the City of Falcon Heights asked our
residents to submit ideas for a new city slogan. Our current slogan, “The Fair City”, was seen as not fully identifying the unique characteristics and qualities of the entire city. Over
50 suggestions were received, and the city council has narrowed it down to the following finalists: • “The City That Soars” • “Families, Fields and Fair” The city council has indicated
that they would like to have students from Falcon Heights Elementary School assist them in making the final decision. In preparation for our upcoming meeting, please think about these
two finalists and be prepared to make arguments for your preferred choice. Requested Action We will be asking the students to vote for their favorite slogan by a secret ballot. Results
will be announced at the meeting.
TO: Students of Falcon Heights Elementary FROM: Peter Lindstrom, Mayor Re: Bell Museum of Natural History Explanation: For several years, the University of Minnesota has been working
on constructing a new Bell Museum of Natural History in Falcon Heights. The proposed location is across from Gibbs Farm, where the old schoolhouse used to be located. During the last
legislative session, funding for this new building was approved by the legislature, but Governor Pawlenty vetoed it. As a result, the future of this project is in doubt. The city council
is very excited about this project, and we think it will be a great museum to have in our city one day. A representative from the Bell Museum will be present at our meeting to make a
brief presentation about their plans. We would like to see what ideas the students of Falcon Heights Elementary have to help this project get started. Please come to our meeting with
ideas on how we can convince the governor and legislature that this should be a priority in the next legislative session.
CITY OF FALCON HEIGHTS Special Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA September 25, 2008 A. CALL TO ORDER: 3:00 PM The council’s business meeting will
commence following adjournment of the studentcouncil meeting at 1:30 p.m. at City Hall. B. ROLL CALL: LINDSTROM ____ HARRIS ____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____
KREUSER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: September 10, 2008 TAB 1 E. PUBLIC HEARING: F. CONSENT AGENDA: 1. General Disbursements through 9/18/08: $66,093.21 Payroll through
9/15/08: $17,118.96 TAB 2 2. Human Rights Commission Appointment TAB 3 3. Approval of Joint Powers Agreement for GIS User Group TAB 4 4. City Licenses TAB 5 5. Sanitary Sewer Chemical
Root Control TAB 6 G. POLICY AGENDA: H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you have a disability and need accommodation in order to attend this meeting,
please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-792-7600. We will be happy to help.
Falcon Heights City Council Minutes September 10, 2008 Regular Meeting of the City Council Members present: Mayor Lindstrom, Council members Harris, Kuettel, and Mercer-Taylor, Administrator
Miller, Assistant City Administrator/Deputy Clerk. Absent: Council member Long. Mayor Lindstrom called the meeting to order at 7:00 p.m. Presentation: 1. Northwest Youth and Family Services
– Kay Andrews and Jerry Hromatka Andrews began by introducing Jerry Hromatka, who will be the new director of NYFS upon her retirement in January ’09. A gathering will be held to thank
Andrews for her longstanding tenure at director of NYFS on February 5 at Midland Hills. Hromatka gave a history of NYFS to the council and outlined the services the organization provides
to Falcon Heights. He said the money Falcon Heights pays to NYFS for annual dues goes to cover mostly youth diversion, mental health services, and the senior chore program. He also announced
the beginning of a fundraising drive for a new Discovery Center and invited everyone to the September 25 event, Taste of Northwest. Council member Mercer-Taylor asked what the age breakdown
was for services given. Hromatka replied the majority was for the middle and high school aged, followed by elementary and then 18-21 year olds. Mayor Lindstrom noticed the police budget
took about 35-40% of the city’s annual budget, and thought the minor fees paid to Northwest were well worth it. Council member Harris asked how many employees work for NYFS. Hromatka
replied there are 60 full-time. Miller noted that when he started, his first letter of welcome was from Andrews and he thanked for her that. He also thanked for her for work with the
Human Rights Commission. The minutes of the August 27, 2008 council meeting were approved as submitted. Consent Agenda: Miller gave some background on the watershed district committee
appointment, stating Barbara Leary had volunteered immediately for the position. Council member Kuettel asked about main lining company’s reputation. Miller replied they were well known
around the Twin Cities area, and did provide insurance and bonding. Mercer-Taylor asked why the budgeted amount was low. Miller replied that everything has gone up in the past year.
Council member Kuettel moved to approve the four items on the consent agenda. The motion passed unanimously. 1. General Disbursements through 9/4/08: $154,026.54 Payroll through 8/31/08:
$16,530.72 2. City Licensing 3. Appointment of Barbara Leary to Capitol Region Watershed District's Planning Committee 4. Award Bid for 2008 Sanitary Sewer Main Lining Policy Agenda:
1. Continuation of Recreational Fire Ordinance Amendment Discussion Administrator Miller stated the current city code references the state code, a change that occurred with the recent
recodification, but that language that is more specific was needed. After conducting research and working with the city attorney, definitions were added for terms in the new draft including
‘combustible material’ and ‘recreational fire.’ Also added was a distance requirement of 25 feet from structures and combustible material, a pit/containment device, and ‘objectionable.’
Council member Kuettel noted pine needles and leaves were covered under other sections of the state code, and wondered if a fire could be lit under a tree. Council member Mercer-Taylor
asked about incinerators. Miller replied incinerators were not part of the recreational fire code but it was in the code in other places – incinerators are not allowed. Mercer-Taylor
asked if someone could burn in a grill. Miller replied it would be up to the police or fire to to extinguish those types of fire based on their interpretation. Council member Kuettel
asked if Miller would explain #3 of the draft: “conditions that could cause a fire to spread within twenty-five (25) feet of a structure are eliminated prior to ignition.” Miller replied
that meant leaves or high weeds, something that could cause a fire to spread would be deemed against the code and the fire chief or police would use their judgment to determine if the
fire was objectionable. Rick Talbot, 1531 Idaho, wanted to know if the city was going to inform police of the ordinance change. Miller replied the ordinance went into effect upon its
passage and police would be notified. Ginny Allen, 1490 Idaho, addressed the council and said she echoed Talbot’s statement. Craig Allen, 1490 Idaho, said he was happy with the ordinance
and supported its passage. Council member Kuettel said the Allen’s did a good job in attempting to work with their neighbors. Mayor Lindstrom noted the recreational fires were covered
in the old code, but it was time for the city to address in the new one. He said he had spoken with Council member Long, who was in favor of the new ordinance except for the time restrictions.
Long expressed his disagreement with the early time limit for weekends and holidays and wanted to see the time pushed back to midnight instead of 11 p.m. Lindstrom said he agreed with
Long and wanted a later time for weekends and holidays. He added that making it 11 p.m. would set the code up for many violations, as it does not get dark in summer until at least 9:30.
Council member Harris asked how 11:00 was even decided. Miller replied it was based on some other city’s codes and the city attorney. Council member Mercer-Taylor said it reflects reality
to make it later. Council member Harris said she supported the shortest possible time limits and asked why midnight was better. Lindstrom replied midnight is a normal time to wrap things
up on a weekend, but 11 seemed too early. Harris said midnight might be easier to remember 12 for residents. Council member Kuettel also agreed. Ginny Allen, 1490 Idaho, readdressed
the council and said the time limits determine when her family can sleep and 12 was too late for them. She said historically her neighbor has had unsafe fires, and they could not sleep
with the belief that his fires were safe. She said she asked her neighbors and they agreed 11 was okay for weekends. Council member Mercer-Taylor reminded Allen that in any unsafe situation
she should call the police. Allen responded that with the code, there are ‘fuzzy’ areas – like the “objectionable conditions” listed at the end of the ordinance. Mayor Lindstrom replied
that was in the ordinance as a catchall, so in her situation where a fire may be deemed unsafe there would be
enforcement recourse. Miller added it would be the same as if there is a loud party, when the officer would use their judgment on whether to shut it down. Lindstrom added it is to the
city’s advantage to have that provision included. Council member Kuettel asked what happens if there is a property that offends repeatedly. Miller replied staff would contact the party,
and if needed the city attorney could step in to prosecute. Mayor Lindstrom reiterated Council member Long’s adamant opposition to the time restriction of 11 p.m., but said he would
change and support the 11 p.m. time limit. Council members Kuettel and Mercer-Taylor also said they would support 11 p.m. Council member Harris wanted an earlier time from the beginning,
and said she was fine with 11 p.m. Council member Kuettel said the city could readdress the issue in a couple of years to determine if the time limit should be later. Council member
Kuettel moved to approve ordinance 08-02. The motion passed unanimously. 2. Setting of 2009 Preliminary Tax Levy and Truth-in-Taxation Hearing Dates Administrator Miller said the preliminary
levy was to set the taxes payable in 2009. The preliminary levy, which becomes the maximum, will be sent to Ramsey County for them to prepare their estimated tax statements to send out
to property owners. Miller stated the city’s reserves are low, and at the current rate of spending down reserves, they would go negative within the next couple of years. He said the
legislature created an opportunity this year, with the ability for Falcon Heights to have a special levy. Due to the amount of LGA and fiscal disparities, along with a special levy,
the ad valorem taxes (taxes collected from property owners) would remain the same as in 2008. However, with the recent downturn in property values, most properties would likely see a
reduction in the amount of their city portion of taxes. Council member Harris said she supported a special levy for the debt. Due to the extra money from the state, Falcon Heights could
keep the levy the same and get money to put aside for other big items, like refurbishing the fire truck. Council member Kuettel said the special levy makes sense for down the road. Mayor
Lindstrom said that in the early ‘00s the reserves were very healthy and the council then decided to spend them down in order keep the tax levy flat in a time of economic crunch for
residents. He said it was never the council’s intention to keep using the reserves forever, and after four years of flat levies, the city could not do it anymore. Council member Harris
moved to set the 2009 preliminary tax levy and truth-in-taxation hearing dates. The motion passed unanimously. Information/Announcements: Council member Mercer-Taylor asked Miller to
give the dates and times for the crime prevention and Larpenteur Avenue Streetscape Committee meetings. Crime prevention is on Sept 17 at 6:30 p.m., City Hall and Larpenteur Avenue Streetscape
will meet Monday at six, City Hall. Council member Harris said the Human Rights Commission is still looking for poster entries. Mayor Lindstrom thanked Barbara Lukerman for her work
with the Planning Commission. He also thanked the election judges and Assistant City Administrator/Deputy Clerk Kreuser for their work with the primary election. Lastly, he said the
U of M Soccer game was a lot of fun. Administrator Miller announced the council/FH Elementary meeting would be Sept 25 at 1:30 at City Hall.
The meeting was adjourned at 8:35 p.m. Respectfully submitted, Stacey Kreuser Assistant City Administrator/Deputy Clerk
CONSENT F1 9/25/08 ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements through
9/18/08: $66,093.21 Payroll through 9/15/08: $17,118.96 ATTACHMENTS: Payroll and general disbursements ACTION REQUESTED: Approval
9/19/2008 9:42 AM PACKET: 00233 PAYABLES SEPT 19TH VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: --------ID--------POS
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION . ==============================================================~==================
================================================= 01-00255 AMERICAN OFFICE PRODUCTS 1-94856 9/15/2008 APBNK 1ST AID KIT/CLIPS/PAPER DUE: 9/15/2008 DISC: 9/15/2008 1ST AID KIT/CLIPS/PAPER
=== VENDOR TOTALS === 96.42 96.42 1099: N 101 4112-70100-000 SUPPLIES 96.42 01-00869 BENEFIT EXTRAS, INC 1-27628 9/19/2008 APBNK 3RD QTR FLEX MINIMUM DUE: 9/19/2008 DISC: 9/19/2008 3RD
QTR FLEX MINIMUM === VENDOR TOTALS === 90.00 90.00 1099: N 101 4112-89000-000 MISCELLANEOUS 90.00 01-00876 BRIDGET BERIGAN 1-200809151384 9/15/2008 APBNK REFUND REC SPORTS DUE: 9/15/2008
DISC: 9/15/2008 REFUND REC SPORTS === VENDOR TOTALS === 33.00 33.00 1099: N 201 34340-000 NON-RESIDENT FEE 33.00 01-03123 CINTAS CORPORATION #470 1-480150192 9/16/2008 APBNK RUG SVC
CITY HALL DUE: 9/16/2008 DISC: 9/16/2008 RUG SVC CITY HALL === VENDOR TOTALS === 29.24 29.24 1099: N 101 4131-87010-000 CITY HALL MAINTENANCE 29.24 01-03122 CITY OF ST PAUL 1-106384
9/19/2008 APBNK AUGUST/08 FUEL DUE: 9/19/2008 DISC: 9/19/2008 AUGUST/08 FUEL === VENDOR TOTALS === 671. 08 671 .08 1099: N 101 4132-74000-000 MOTOR FUEL & LUBRICANTS 671 .08 01-05409
STACEY KREUSER 1-200809171391 9/17/2008 APBNK ELECTIONS MILEAGE REIMB DUE: 9/17/2008 DISC: 9/17/2008 ELECTIONS MILEAGE REIMB VENDOR TOTALS 44.63 44.63 1099: N 101 4115-86010-000 MILEAGE
44.63
9/19/2008 9:42 AM PACKET: 00233 PAYABLES SEPT 19TH VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 2 --------ID--------P
ST DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-05512 LEAGUE OF MN CITIES 1-1-000035067 9/19/2008 APBNK 2008/2009
MCFC FEE DUE: 9/19/2008 DISC: 9/19/2008 2008/2009 MCFC FEE === VENDOR TOTALS === 470.00 470.00 1099: N 602 4602-88600-000 MCSC FEES 470.00 01-05789 DAN MALONE 1-200809191395 9/19/2008
APBNK TAE KWON DO INSTRUCTOR DUE: 9/19/2008 DISC: 9/19/2008 TAE KWON DO INSTRUCTOR === VENDOR TOTALS === 348.00 348.00 1099: N 201 4201-87700-000 INSTRUCTOR-SPECIALTY CLA 348.00 01-05582
MENARDS 1-200809151383 EMERG EXIT LIGHTS/CLOTHING 179.32 EMERG EXIT LIGHTS EMERG EXIT LIGHTS 9/15/2008 APBNK MANUAL CK# 073886 9/15/2008 1099: N 101 4131-87010-000 CITY HALL MAINTENANCE
101 4132-77000-000 CLOTHING 128.68 50.64 01-05097 MARY MOHAN === VENDOR TOTALS TOTALS === 179.32 1-200809151385 9/15/2008 APBNK REFUND:NED & MARY REC SPORTS DUE: 9/15/2008 DISC: 9/15/2008
REFUND:NED & MARY REC SPORTS === VENDOR TOTALS === 90.00 90.00 1099: N 201 34340-000 NON-RESIDENT FEE 90.00 01-06030 OLSON,ROLAND 1-200809161390 9/16/2008 APBNK REIMB 3RD QTR MILEAGE
DUE: 9/16/2008 DISC: 9/16/2008 REIMB 3RD QTR MILEAGE === VENDOR TOTALS === 92.02 92.02 1099: N 101 4113-86010-000 MILEAGE 92.02 01-06054 ORCHARD TRUST COMPANY 1-2008091613 89 9/16/2008
APBNK SEPT/08 DEF COMP DUE: 9/16/2008 DISC: 9/16/2008 SEPT/08 DEF COMP SEPT/08 DEF COMP VENDOR TOTALS === 372 .00 372.00 1099: N 101 21709-000 201 21709-000 OTHER PAYABLE OTHER PAYABLE
354.00 18.00
9/19/2008 9:42 AM PACKET: 00233 PAYABLES SEPT 19TH VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-06065 OXYGEN SERVICE COMPANY 1-7294836 9/16/2008 APBNK BREATHING
AIR DUE: 9/16/2008 DISC: 9/16/2008 BREATHING AIR === VENDOR TOTALS === 86.09 86.09 1099: N 101 4124-70100-000 SUPPLIES 86.09 01-06115 TIMOTHY PITTMAN 1-200809161386 9/16/2008 APBNK MILEAGE
REIMB DUE: 9/16/2008 DISC: 9/16/2008 MILEAGE REIMB === VENDOR TOTALS === 36.46 36.46 1099: N 101 4112-86010-000 MILEAGE & PARKING 36.46 01-06185 RAMSEY COUNTY I-PRRLG 738 9/16/2008 APBNK
2007 TIF ADM FEES DUE: 9/16/2008 DISC: 9/16/2008 2007 TIF ADMN FEES === VENDOR TOTALS === 1,946.91 1,946.91 1099: N 412 4412-89000-000 MISC: TIF ADMIN FEES RAM 1,946.91 01-06150 RAMSEY
COUNTY LEAGUE OF LOCAL 1-200809191393 9/19/2008 APBNK 2008 MEMBERSHIP DUES DUE: 9/19/2008 DISC: 9/19/2008 2008 MEMBERSHIP DUES === VENDOR TOTALS === 265.30 265.30 1099: N 101 4111-86140-000
COMMISSIONS/MEMBERSHIPS/265.30 01-06386 S & S TREE SPECIALISTS IN 1-24698 9/15/2008 APBNK S & S TREE SPECIALISTS IN DUE: 9/15/2008 DISC: 9/15/2008 S & S TREE SPECIALISTS IN === VENDOR
TOTALS === 1,171.50 1,171.50 1099: N 419 4419-84000-000 TREE TRIMMING 1,171.50 01-05168 SOFTWARE HOUSE INTERNATIONAL 1-200809161388 9/16/2008 APBNK SALES TAX ON SOFTWARE PURCH DUE: 9/16/2008
DISC: 9/16/2008 SALES TAX ON SOFTWARE PURCH VENDOR TOTALS 19.70 19.70 1099: N 101 4116-85070-000 TECHNICAL SUPPORT 19.70
9/19/2008 9,42 AM PACKET, 00233 PAYABLES SEPT 19TH VENDOR SET, 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-06528 SUBURBAN LAWN CENTER 1-4004079 9/16/2008 APBNK RADIATOR FAN
FOR JD MOWER DUE, 9/16/2008 DISC, 9/16/2008 RADIATOR FAN FOR JD MOWER === VENDOR TOTALS === 234.30 234.30 1099, N 101 4141-87120-000 REPAIRS & MAINTENANCE 234.30 01-07007 TURFWORKS INC
1-200809191394 9/19/2008 APBNK JACOBSON PUMP/PULLEY ASSESS DUE, 9/19/2008 DISC, 9/19/2008 JACOBSON PUMP/PULLEY ASSESS === VENDOR TOTALS === 719.40 719.40 1099: N 101 4132-87000-000 REPAIR
EQUIPMENT 719.40 01-05870 XCEL ENERGY 1-200809171392 9/17/2008 APBNK ELEcr DUE, 9/17/2008 DISC, ELEcr ELEcrVENDOR TOTALS === PACKET TOTALS 9/17/2008 33.59 33.59 7.n?,R Qk 1099, N 101
4141-85020-000 101 4132-85020-000 ELECTRIC/GAS STREET LIGHTING 25.07 8.52
9/12/2008 2:26 PM PACKET: 00231 Regular payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ====================================================================================
============================================== 01-00226 ALLINA HOSPITAL & CLINIC 1-1110008420 9/12/2008 APBNK EMT CLASS FOR MIKE ARCAND DUE: 9/12/2008 DISC: 9/12/2008 EMT CLASS FOR MIKE
ARCAND === VENDOR TOTALS === 722.00 722.00 1099: N 101 4124-86020-000 TRAINING 722.00 =================================================================================================================
================= 01-00255 AMERICAN OFFICE PRODUCTS 1-0947421 9/12/2008 1-0947841 9/12/2008 APBNK APBNK LABELS & TAPE DUE: 9/12/2008 DISC: 9/12/2008 LABELS & TAPE TAPE DUE: 9/12/2008
DISC: 9/12/2008 TAPE === VENDOR TOTALS === 56.51 11.71 11.71 68.22 1099: N 101 4112-70100-000 SUPPLIES 1099: N 101 4112-70100-000 SUPPLIES 56.51 11.71 ================================================
================================================================================== 01-00250 AMERIPRIDE LINEN&APPAREL M657512 LINEN CLEANING 9/1D2U/E2:00A8PBNDKI9S/C1:2/2008 === VENDOR
TOTALS === 35.35 35.35 70.70 1099: N 101 4124-82011-000 LINEN CLEANING 1099: N 101 4124-82011-000 LINEN CLEANING 35.35 35.35 ==========================================================================
======================================================== 01-05167 ANTON FEHRENBACK 1-200809121367 9/12/2008 APBNK REIMB: FIRE TRAINING BOOK DUE: 9/12/2008 DISC: 9/12/2008 REIMB: FIRE
TRAINING BOOK === VENDOR TOTALS === 64.98 64.98 1099: N 101 4124-86020-000 TRAINING 64.98 =============================================================================================================
===================== 01-01049 BUREAU CRIMINAL APPREHEN. 1-200809121378 9/12/2008 APBNK 3 BACKGROUND CHECKS DUE: 9/12/2008 DISC: 9/12/2008 3 BACKGROUND CHECKS VENDOR TOTALS 45.00 45.00
1099: N 201 4201-89000-000 MISCELLANEOUS 45.00
PACKET: 00231 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED PAGE: --------ID--------POST DATE BANK CODE ---------DESCRIPTION---------GRO
S DISCOUNT P.O. II G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-03025 COLIN CALLAHAN 1-200809121370 9/12/2008 APBNK REIMB: TOOLS FOR TRK REPAIR MANUAL CKII073855 9/13/2008 REIMB:
TOOLS FOR TRK REPAIR E=_ VENDOR TOTALS =Ee 94.44 94.44 1099: N 101 4132-87000-000 REPAIR EQUIPMENT 94.44 01-03001 CAMPBELL KNUTSON 1-200809121379 9/12/2008 APBNK AUGUST/08 LEGALS DUE:
9/12/2008 DISC: 9/12/2008 AUGUST/08 LEGALS eeE VENDOR TOTALS E__ 1,174.23 1,174.23 1099: N 101 4114-80200-000 LEGAL FEES 1,174.23 01-03089 CASH CKII073809 1-200809121376 9/12/2008 APBNK
FUEL AND STAPLERS MANUAL FUEL 2 STAPLERS 9/05/2008 86.16 1099: N 101 4132-74000-000 MOTOR FUEL & LUBRICANTS 101 4112-70100-000 SUPPLIES 20.00 66.16 1-200809121382 9/12/2008 APBNK I:'e.I::V'
COJ-I ~5e ~~~ DUE: 9/12/200a-DISC: 9/12/?008 I:. \e':~''':) 'J';: ~S<:: Fc~ J, _Ee VENDOR TOTALS e_e 95.63 181.79 1099: N 101 4115-70100-000 SUPPLIES 101 4115-70100-000 SUPPLIES 101
4115-70100-000 SUPPLIES 18.40 28 .23 49.00 01-06290 CITY OF ROSEVILLE 1-0008931 9/12/2008 APBNK SEPTEMBER/08 TECH SUPPORT DUE: 9/12/2008 DISC: 9/12/2008 SEPTEMBER/08 TECH SUPPORT _ee
VENDOR TOTALS =ee 1,149.58 1,149.58 1099: N 101 4116-85070-000 TECHNICAL SUPPORT 1,149.58 01-03122 CITY OF ST PAUL 1-200809121365 9/12/2008 APBNK ASPHALT MIX DUE: 9/12/2008 DISC: ASPHALT
MIX ASPHALT MIX eee VENDOR TOTALS === 9/12/2008 '--533.03 533.03 1099: N 601 4601-87200-000 602 4602-87000-000 SEWER LINE REPAIRS REPAIR EQUIPMENT/CATCH B 266.52 266.51
9/12/2008 2:26 PM PACKET: 00231 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 3 --------ID--------POS
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.o. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ===================================================================================
=============================================== 01-04084 FIRE EQUIPMENT SPECIALTIES 1-5819 9/12/2008 APBNK FIRE GLOVES DUE: 9/12/2008 DISC: 9/12/2008 FIRE GLOVES === VENDOR TOTALS ===
114.91 114.91 1099: N 402 4402-91000-000 MACHINERY & EQUIPMENT 114.91 =================================================================================================================================
= 01-05166 GRAINGER, W. W., INC. 1-9725620349 9/12/2008 APBNK STREET LIGHTS, SOAP, DISPENSE DUE: 9/12/2008 DISC: 9/12/2008 LARP STREET LIGHTS SOAP & DISPENSER 525.81 1099: N 403 4403-91000-000
101 4131-70110-000 MACHINERY & EQUIPMENT SUPPLIES 389.30 136.51 1-9725620356 9/12/2008 APBNK LINER DUE: 9/12/2008 DISC: LINER LINER === VENDOR TOTALS === 9/12/2008 64.04 589.85 1099:
N 101 4131-70110-000 101 4141-70100-000 SUPPLIES SUPPLIES 32.02 32.02 =================================================================================================================================
= 01-05137 HEALTH PARTNERS MEDICAL GP 1-200809121368 9/12/2008 APBNK MEDICAL EXk~ FOR FIRE FIGHTER DUE: 9/12/2008 DISC: 9/12/2008 MEDICAL EXAM FOR FIRE FIGHTER === VENDOR TOTALS ===
256.00 256.00 1099: N 101 4124-86200-000 MEDICAL EXAMINATIONS 256.00 ==================================================================================================================================
01-05646 M-R SIGN COMPANY INC 1-153377 9/12/2008 APBNK LARP STREET BANNERS DUE: 9/12/2008 DISC: 9/12/2008 LARP STREET BANNERS === VENDOR TOTALS === 430.82 430.82 1099: N 403 4403-91000-000
MACHINERY & EQUIPMENT 430.82 =================================================================================================================================== 01-05665 METROPOLITAN
COUNCIL 1-0000881215 9/12/2008 APBNK OCTOBER/08 S.S. DUE: 9/12/2008 DISC: 9/12/2008 OCTOBER/08 S.S. VENDOR TOTALS 36,383.81 36,383.81 1099: N 601 4601-85060-000 METRO SEWER CHARGES 36,383.81
9/12/2008 2:26 PM PACKET: 00231 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 4 --------ID--------POS
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-01002 JUSTIN MILLER 1-200809121371 9/12/2008 APBNK REIM EXCESS
PERA WITHHOLDING DUE: 9/12/2008 DISC: 9/12/2008 REIM EXCESS PERA WITHHOLDING === VENDOR TOTALS === 9.58 9.58 1099: N 101 20200-000 ACCOUNTS PAYABLE 9.58 01-07543 MN FALL EXPO 1-200809121381
9/12/2008 APBNK FEE TO ATTEND MN FALL EXPO DUE: 9/12/2008 DISC: 9/12/2008 FEE TO ATTEND MN FALL EXPO === VENDOR TOTALS === 50.00 50.00 1099: N 101 4132-86100-000 CONFERENCES/EDUCATION/AS
50.00 01-05679 NELSON CHEESE/DELI 1-200809121373 9/12/2008 APBNK ELECTION JUDGE FOOD MANUAL CK# 073810 9/09/2008 ELECTION JUDGE FOOD === VENDOR TOTALS === 125.38 125.38 1099: N 101 4115-70100-000
SUPPLIES 125.38 01-07263 NEXTEL COMMUNICATIONS,INC 1-200809121369 9/9/12/2008 APBNK CELL PHONE-FIRE DEPART DUE: 9/12/2008 DISC: 9/12/2008 CELL PHONE-FIRE DEPART === VENDOR TOTALS ===
136.36 136.36 1099: N 101 4124-85015-000 CELL PHONE 136.36 01-05115 ONE CALL CONCEPTS, INC 1-8080477 9/12/2008 APBNK LOCATES JULY/08 DUE: 9/12/2008 DISC: 9/12/2008 LOCATES JULY/08 ===
VENDOR TOTALS === 101.90 101.90 1099: N 601 4601-88030-000 ONE CALL CONCEPTS-LOCATE 101.90 01-06065 OXYGEN SERVICE COMPANY 1-3093469 9/12/2008 APBNK MONTHLY RENTAL OF AIR TANKS DUE:
9/12/2008 DISC: 9/12/2008 MONTHLY RENTAL OF AIR TANKS VENDOR TOTALS 56.59 56.59 1099: N 101 4124-70100-000 SUPPLIES 56.59
9/12/2008 2:26 PM PACKET: 00231 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 5 --------ID--------POS
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-06945 QWEST 1-200809121364 9/12/2008 APBNK LANOLINE TELEPHONE DUE:
9/12/2008 DISC: 9/12/2008 LANOLINE TELEPHONE =c~ VENDOR TOTALS === 165.47 165.47 1099: N 101 4141-85011-000 TELEPHONE -LANOLINE 165.47 01-06441 SCOTT WEMYSS (PARTAGS) 1-03-136 9/12/2008
APBNK PAR TAGS FOR NEW MEMBER DUE: 9/12/2008 DISC: 9/12/2008 PAR TAGS FOR NEW MEMBER 26.35 26.35 1099: N 101 4124-70100-000 SUPPLIES 26.35 01-05168 SOFTWARE HOUSE INTERNATIONAL 1-200809121377
9/12/2008 APBNK SOFTWARE OFFICE LICENSE DUE: 9/12/2008 DISC: 9/12/2008 SOFTWARE OFFICE LICENSE === VENDOR TOTALS === 303.00 303.00 1099: N 101 4116-85070-000 TECHNICAL SUPPORT 303.00
01-06525 SUBURBAN ACE HARDWARE 1-200809121363 9/12/2008 APBNK SUPPLIES DUE: DUE: 9/12/2008 DISC: 9/12/2008 CITY HALL FRONT DOOR REPAIRS STATE FAIR
SIGN MOUNTING SUPPLIES === VENDOR TOTALS === 60.26 101 4131-18079091:0-0N00 CITY HALL MAINTENANCE 101 4131-70110-SUPPLIES 602 4602-70200-000 602 4602-70200-000 60.26 1.24 24.68 30.09
3.50 . 0.75 01-05165 TIM MCDEVITT 1-200809121374 9/12/2008 APBNK REFUND PARK RENTAL MANUAL CK# 073856 9/12/2008 REFUND PARK RENTAL =-= VENDOR TOTALS === 43.25 43.25 1099: N 101 34101-000
CITY FACILITY RENTAL 43.25
9/12/2008 2,26 PM PACKET, 00231 Regular Payables VENDOR SET, 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE, 6 --------ID--------POS
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ===================================================================================
=============================================== 01-05170 TOM LYNCH ELECTRIC 1-200809121380 9/12/2008 APBNK STREET LIGHT REPAIRS DUE, 9/12/2008 DISC, 9/12/2008 STREET LIGHT REPAIRS ===
VENDOR TOTALS === 1,250.00 1,250.00 1099, N 101 4131-87010-000 CITY HALL MAINTENANCE 1,250.00 =========================================================================================================
========================= 01-06900 UNIFORMS UNLIMITED 1-440128 9/12/2008 APBNK YEARS OF SERVICE PINS DUE, 9/12/2008 DISC, 9/12/2008 YEARS OF SERVICE PINS === VENDOR TOTALS === 213.68
213.68 1099: N 101 4124-77000-000 CLOTHING 213 .68 ===================================================================================================================================
01-06930 U.S. POSTMASTER 1-200809121375 9/12/2008 APBNK STAMPS MANUAL CK# 073808 10 ROLLS 42 CENTS 100 $1 STAMPS === VENDOR TOTALS === 9/05/2008 520.00 520.00 1099, N 101 4112-70500-000
101 4112-70500-000 POSTAGE POSTAGE 420.00 100.00 =================================================================================================================================== 01-00878
US BANCORP I-200809121372 9/12/2008 APBNK BLINDS, FOOD, AND MEETING EXP MANUAL CK# 073811 9/10/2008 BLINDS FOR CONF ROOM RAMSEY CTY MEETING WORKSHOP' FOOD === VENDOR TOTALS === 529.76
529.76 1099, N 401 4401-90100-000 101 4112-86100-000 101 4111-70100-000 FURNITURE & EQUIPMENT CONFERENCES/EDUCATION/AS SUPPLIES 482.52 25.62 21.62 ====================================================
============================================================================== 01-07068 VIKING INDUSTRIAL CENTER 1-3335 9/12/2008 APBNK APBNK SIDEWALK REPLACEMENT DUE, 9/12/2008 DISC,
9/12/2008 SIDEWALK REPLACEMENT VENDOR TOTALS 34.80 34.80 1099, N 412 4412-92022-000 SIDEWALK PANELS 34.80
n/c ~~~U~dr vpen Item Reglster PACKET: 00231 Regular payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED PAGE: --------ID--------POST DATE
BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. fi G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-07901 WASTE MANAGEMENT-BLAINE I -200809121366 AIJ,~>J..s),./fJq ..(tec.:,'.at.£\t-;;'
\ \1.«y<'\:n5 1.858.45 9/12/2008 APBNK DUE: 9/12/2008 DISC: 9/12/2008 Av.i::.~S\/\J~A-c:s:~",r\'''<'\ p.~(.'{d;fl5 1099: N 206 4206-82030-000 RECYCLING CONTRACTS 1,858.45 =m= VENDOR
TOTALS 1,858.45 01-05870 XCEL ENERGY 1-200809121362 ELECT 9/1D2U/E2:008APBNDKI9S/C1:2/2008 CESULTCRERHTCEOITEOSTL FWLIAIERGLMHDITNGPSAERRHKVOIUCSEE === VENDOR TOTALS === 2,204.54 2 ,204
.54 49,568.73 1099: N 101 4132-85020-000 STREET LIGHTING 101 4132-85020-000 101 4132-85020-000 139.81 8.54 47.80 32.04 8.63 1,967.72 federal withholdings state withholdings icma wire
transfer pera cktl 73885 Total 5,692.42 937.40 317.00 2,548.70 5 9 , 0 6 4 ", 2 5
***** DIRECT DEPOSIT LIST ***** PAY PERIOD ENDING DIRECT DEPOSIT EFFECTIVE DATE 9/15/2008 9/11/2008 EMP # 01-1002 01-1008 01-1009 01-1136 01-1038 01-0040 01-0085 01-0087 01-0101 01-0106
01-1030 01-1033 01-1143 ----------------NAME ----------------JUSTIN J MILLER STACEY T KREUSER MELANIE M LEEHY ROLAND 0 OLSON DEBORAH K JONES KEVIN ANDERSON DANIEL S JOHNSON-POWERS MICHAEL
A MCKAY DALE E HUFF SCOTT A TESCH TIMOTHY J PITTMAN DAVE TRETSVEN COLIN B CALLAHAN AMOUNT 2,262.22 1,331.42 524.21 1,300.00 1,580.40 10.64 64 .23 128.83 94.08 118.78 300.00 1,305.69
1,163.31 TOTAL PRINTED: 13 10,183.81 9-11-2008 2:53 PM PAYROLL NO: 01 City of Falcon Heights PAY R 0 L L C H E C K REG 1ST E R *** REGISTER TOTALS *** PAGE: PAYROLL DATE: 9/11/2008 6,935R.E1G5ULAR
C4H3ECKS: 10,183.81 13 CKS: PRDIINRTEECDT DMEAPNOUNSAOILNT CCMHHAEENCCUKKASSL:: VCOHIEDCEKDS: CHECKS-:------._-----17,118.96 56 *** NO ERRORS FOUND *** ** END OF REPORT
9-11-2008 PAYROLL NO: 2:53 PM PAY R 0 L L 01 City of Falcon Heights C H E C K REG I S T E R PAGE: PAYROLL DATE: 9/11/2008 EMD NO 1136 1142 1047 1048 1049 1050 1051 1052 1053 1054 1055
1056 1057 1058 1059 1062 1094 1099 1104 1109 1158 1197 2024 2027 72143 2155 0034 0066 0074 0095 0097 0104 0105 0112 0117 0119 0120 0121 2172 1030 1016 EMPLOYEE NAME OLSON, ROLAND 0 HERZOG,
PATRICK J BEACH, MARGARETHA K FACE, KIM K FOSTER, HELEN B GILBERT, LAURA H GOODSPEED, BRIAN A HANSON, AMY C HAUPT, JONATHAN R PETERSON, R. KEVIN MONTAIN, BEVERLY J OLEARY, TERRENCE P
OLEARY, BARBARA M PHILLIPS, PATRICIA ROSS, DIANE G OLSON, MANLEY E BALDWIN, KATHLEEN A DAVIS, RICE L PETERSON, MARY P MEYER, DELAINE E GRAHAM, STEVEN R GYURCI, VALETTA I" SEIDEL, JOAN
T HOWELL, ANDREA K BURT, ANNE I" ZAHARIADES, LILY J CHRISTIANSEN, RITA R BAILEY, JUDITH A KURHAJETZ, CLEMENT HERNANDEZ, ALFRED ALLEN, MARK J POESCHL, MICHAEL J GAFFNEY, PATRICK VANN,
VINCENT A FEHRENBACH, ANTON M LESKE, CHRIS M EISCHEN, RONALD B WICK, JEFFREY M HAWTHORNE, ROCHELLE L BIRCHEN, JESSICA L ARCAND, MICHAEL W PITTMAN, TIMOTHY J ABERNATHY, LISA A TYPE RRRRRRRRRRRRRRRRRRR
RRRRRRRRRRRRRRRRRRRRRRR total: CHECK DATE 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008
9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008
9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 9/11/2008 CHECK AMOUNT 502.37 186.09 64.13 108.00 54.00 55.69 74.25 32.06 8.44 10.13 54.00 62.44
65.81 57.38 64.13 67.50 55.69 64.13 119.63 65.81 114.19 64.13 64.13 99.69 57.38 45.56 54.00 52.31 290.23 158.50 104.02 281.56 104.02 237.00 159.87 94.08 74.23 108.86 29.56 29.56 9.92
1,600.07 1,330.60 6,935.15 CHECK NO. 073812 073813 073814 073815 073816 073817 073818 073819 073820 073821 073822 073823 073824 073825 073826 073827 073828 073829 073830 073831 073832
073833 073834 073835 073836 073837 073838 073839 073840 073841 073 842 073843 073844 073845 073846 073847 073848 073849 073850 073851 073852 073853 073854
·1I ~~!!~~~~SEP 0 9 2008 ~~~~ ~ CSeITpYtemObFerFALSCtaOteNmeHnEt IGHfoTr,acJtiUviStyTIfNromJ MAIuLgL.E0R5,(C20P0N8 0th0r0o1u0g7h10S9)ep. 04, 2008 IBnUqSuiri1e4s8:02 1-866P-4a8g5e-4154o5f
2 :i~94.~itQW§~ii:§~gR·i&i:!~~®!i~!Jc~!n~~~iiQ~'r~I:~~~~~qn~~~!i~:'g!~~~'~:im@i!i!im:i:!:;:m:Activity Summary Credit and Payment Information Previous Balance $240.74 Credit Line $21,000.00
Payments and Credits $240.74 Available Credit.. $20,470.24 Purchases, Advances & Other Debits $529.76 Minimum Payment Due (Current Month) $10.00 FNIeNwANBCalEanCcHeARGES ..•.....••...............
$5$209..0706 MTointaiml uNmewPMayinmimenutmDuPea(yPmaesnt tDuDeu)e $$100..0000 Payment Due Date ....•.•.....................•....... Sep. 24, 2008 To reduce or avoid paying additional
finance dJarges on your purchase balance, pay the total new balance of $529. 76 by 09/24/08. Any cash balance or balance transfer balance will continue to accrue daily interest until
the date your payment is received. i:[~~tt§·~pti(r· $240.74 CR --------$482.52 eo"! eo"! e:v.-1)kM} $25.62 1?••"" (0 /(.{s·'t£ "j1i"J:-(Jke $21.62 wl:flp .M('l/} _: : : : Post Trans
Ref. Date Date Nbr Description of Transaction Payments and Credits 08/15 08/15 0187 PAYMENT THANK yOU . Purchases, Advances, Debits 08/06 08/04 2667 JCPENNEY CATLG 9822 800-221-8019
KS . 08/06 08/04 2091 CARIBOU COFFEE CO #112 ROSEVILLE MN 08/08 08/07 2054 JIMMY JOHN'S -FALCON FALCONHEIGHT MN . :··~§,m·Bi~~:·~R:R~g~~:' Amount Notation Signature/Approval: _ Accounting
Code: _ BALANCE TRANSFER PURCHASES ADVANCES $0.00 $529.76 $0.00 $0.00 $0.00 $0.00 0.034219% 0.034219% 0.057506% VARIABLE VARIABLE VARIABLE $0.00 12.49% $0.00 12.49% $0.00 20.99% 0.00%
0.00% 0.00% NYN Continued on Next Page
CONSENT F3 9/25/08 ITEM: Human Rights Commission Appointment SUBMITTED BY: Peter Lindstrom, Mayor Explanation: Judy Connolly has applied to become a member of the Human Rights Commission,
and her application follows. Action Requested: Approval of Connolly to Human Rights Commission
CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: ____________8/20/08______________________________________________ NAME: _______Judy Connolly_____________________________________________
ADDRESS: _____________________________________________ PHONE: (H) ______________ (W) ____________________ EMAIL ADDRESS: ________________________________ HOW LONG AT ABOVE ADDRESS? ___6
years______________________________ IN WHAT CAPACITY DO YOU WISH TO SERVE? ____________________________ _______member of Human Rights Commission_________________________________ REASON
YOU WISH TO SERVE ON ABOVE: I believe that Falcon Heights’ commitment to human rights – as evidenced by its standing commission on that topic – should be affirmed and supported. To keep
our community healthy, we need to be responsive to needs related to the diversity in our community (age, ethnic background, sexual orientation, race, socio-economic level, religion,
political convictions, etc.) by 1) noting emerging needs and calling forth community resources to address them and 2) cultivating an exemplary atmosphere of justice, dialogue, mutuality,
and peace in our city. PRIOR PUBLIC (OR RELATED) SERVICE: I have been involved in civil rights activities, the Sanctuary Movement, and justice and peace groups in Texas, Arizona, and
Illinois. OTHER RELEVANT BACKGROUND (OR COMMENTS): As chaplain at University of Minnesota Medical Center, Fairview, I frequently have opportunity to work with hospital staff to heighten
awareness of and responsiveness to diversity within the hospital (represented by staff as well as patients and visitors). I also provide direct service to people who represent numerous
diverse backgrounds.
CONSENT F3 9/25/08 ITEM: Approval of Joint Powers Agreement for GIS User Group SUBMITTED BY: Deb Jones, Planning and Zoning Director REVEIWED BY: Justin Miller, City Administrator EXPLANATION:
Summary: The Ramsey County GIS Users Group is a joint-powers entity that works cooperatively with Ramsey County to provide geographical information system (GIS) information and mapping
resources (such as digital orthographic photography) for its member cities. This collaborative organization saves the member cities money, allows cities to share data and technical resources,
and provides valuable educational and networking resources for our employees. The following are a few of the benefits to Falcon Heights provided by membership in the Ramsey County GIS
User Group: • Unlimited access to County parcel data for a fraction of the cost of an individual license with the County. • Access to important new datasets that Falcon Heights could
not afford alone, including Pictometry oblique aerial photos, recently upgraded street centerline data and new county walking and bike trail mapping • Access to major data updates planned
for 2009, including new high resolution aerial photography, ground contours and physical feature data, jointly funded by the User Group and Ramsey County • Public online mapping website
(http://maps.metro-inet.us) that gives a growing number of citizens, businesses and city staff direct browser access to property maps and other public information without specialized
GIS software or expertise. This website is solely supported by member organization dues to the RCGIS. • Participation in new collaborative projects, both County and Metro-wide, including
a complete address point database for improved emergency dispatch and other business needs The city first approved this JPA in 2000 and renewed in 2003 and 2006. The JPA is now being
presented for renewal to all of the member cities, watershed districts and school districts. ATTACHMENTS: • Proposed Joint Powers Agreement among members of the Ramsey County Geographic
Information Systems Users’ Group ACTION REQUESTED: Approval
Page 1 of 6 JOINT POWERS AGREEMENT AMONG MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT (Agreement), which shall have an effective
date of January 1, 2009, is entered into pursuant to the provisions of Minnesota Statutes Section 471.59 between ________________________ body politic and corporate under the laws of
the State of Minnesota and other bodies politic and corporate under the laws of the State of Minnesota for the purposes of forming the Ramsey County Geographic Information System Users
Group hereinafter referred to as the Users Group. ARTICLE I. INTENT OF THIS AGREEMENT: In 1995, an alliance was formed between public agencies interested in using Geographic Information
Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to enable those parties who are part of the Users Group to be represented by the Users Group
for the purposes of undertaking negotiations and transactions with Ramsey County and any other body politic. ARTICLE II. DEFINITIONS: Section 1. Members are deemed to be those local
units of government, special purpose government units, local agencies and the Ramsey Conservation District who have executed this Joint Powers Agreement and have paid fees as provided
in Article X. Section 2. Paying Affiliates are those county, regional, state and federal agencies, local government organizations with regional jurisdiction, local government cooperative
organizations, non-profit organizations and educational institutions with direct or indirect involvement in GIS activities that have paid fees as provided in Article X. Paying Affiliate
membership must be approved by the Board. Paying Affiliates are nonvoting participants and are not eligible to serve on the Board. Section 3. Non-Paying Affiliates are those representatives
of county, regional, state and federal agencies, local government organizations with regional jurisdiction, local government cooperative organizations, non-profit organizations and educational
institutions with direct or indirect involvement in GIS activities. Private sector entities who are contracted to perform GIS-related tasks for a Member can also join as a Non-Paying
Affiliate. Regular Affiliate membership must be approved by the Board. Non-Paying Affiliates are non-voting participants are not eligible to serve on the Board, do not pay membership
or fees as described in Article X, and are not entitled to data access and exchange detailed in this agreement. ARTICLE III. USER GROUP STRUCTURE: Section 1. The Users Group will be
governed and managed by a Board of Directors (Board). Section 2. One Director will represent each Member organization. Each Member organization shall appoint a Director to serve on the
Board. An organization may also choose an alternative Director. Section 3. The Board shall also have the following officers: a Chair, Vice Chair, Secretary and Treasurer. Section 4.
These officers are elected annually by the Board. Section 5. These officers are undertaken on a voluntary basis without pay. Section 6. A quorum will consist of at least a one-half attendance
of full membership of the Board. Section 7. Decisions will be made by majority of the quorum
Page 2 of 6 ARTICLE IV. DUTIES OF THE BOARD OF DIRECTORS: Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no
later than 30 days after the effective date of this Agreement. The meeting will be called for the purposes of electing the officer positions of Chair, Vice Chair, Secretary and Treasurer.
This meeting will allow the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate. This meeting will also be called
by the Board to determine the User Group Budget, review the operating procedures within this Agreement, and approve agreements with Ramsey County for the purposes of GIS data exchange,
data access, data delivery and the updating of physical features. Section 3. The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey
County GIS data and for the updating of physical features. This formula shall be reviewed annually annually by the Board. Section 4. The Board shall arrange for and facilitate regular
meetings of the User Group and for User Group activities. Section 5. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the Chair. The Secretary
is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records
of the Board. Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory
cities. Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 8.The Board shall purchase liability
insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 9. The Board may: (i) enter into contracts to carry out its
powers and duties, in full compliance with any competitive bidding requirements imposed by State or local law. (ii) provide for the prosecution, defense, or other participation in proceedings
at law or in equity in which it may have an interest; (iii) employ such persons as it deems necessary on a part-time, full-time or consultancy basis; (iv) purchase, hold or dispose of
real and personal property; (v) contract for space, commodities or personal services with a Member or group of Members; (vi) accept gifts, apply for and use grants or loans of money
or other property from the state, the United States of America, and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such
money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. (vii) appoint a fiscal agent; ARTICLE V. NEW MEMBERS: Section 1. Those units of
government who are not part of this initial Agreement may join as Members of the Users Group at any time. Section 2. To become a Member, a local unit of government shall adopt a resolution
and shall sign the current Agreement. Section 3. The New Members and Paying Affiliates will pay the current one-time membership fee and the data exchange fee due for the year in which
the new Member is joining as set by the Board in Article IV, Section 4, as calculated by the current formula. Fees will not be pro-rated for new Members who join after January 1 of each
year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY: Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the
exchange of County GIS Data with Members and Paying Affiliates at a preferential fee structure. A component of the fees will apply to the maintenance of digital physical features from
aerial photography captured County-wide on a three year basis.
Page 3 of 6 Section 2. The GIS Data should consist of the following components: (i) The Ramsey County Digital Base Map as generated and maintained by the County. (ii) The Ramsey County
Attribute Data Base as generated and maintained by the County. (iii) The Physical Features File as generated and maintained by the County. Section 3. The Board will negotiate on behalf
of the Members and Paying Affiliates for the cost and method of access to this data. Prior to each annual payment to Ramsey County, the Board shall determine whether it is satisfied
with the content, accuracy and timeliness of the data provided to date and make a determination if further payment shall be made. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS
AGREEMENT: Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting parties own use where that GIS data has been in some
way derived and developed from the County GIS Data as a result of this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange with Ramsey
County and with any other Member, any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier. Members also agree to
exchange any building permit data deemed by Ramsey County as necessary for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey
County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. Section 3. Any costs associated with a Member supplying data to
Ramsey County or to any other Member shall be for access and delivery of that data only and not for any costs associated with the development of that data. ARTICLE VIII. DATA ACCESS
AND USAGE: Section 1. All Members and Paying Affiliates shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members and
Paying Affiliates may not be sold in its original form to third party agencies. However, a Member or Paying Affiliate may allow use of the original data by a third party for specific
contracted purposes. Section 3. Data which results from enhancement by a Member or Paying Affiliate of Ramsey County GIS Data, received pursuant to this Agreement, may be sold or exchanged
to a third party. Section 4. All Members and Paying Affiliates will adhere to future Users Group license agreements for County or other agency GIS data. ARTICLE IX. DATA SECURITY: All
Members and Paying Affiliates of the Users Group agree to abide by the data privacy and data security standards of the supplying agency when using data made available by that agency.
ARTICLE X. FINANCIAL MATTERS: Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual
budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment comment or object to the proposed budget before adoption. Notice
of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a
method agreed upon by majority decision of the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of
liability insurance and others as appropriate. Section 4. Membership Fee: New Members and new Paying Affiliates shall pay a one-time membership fee of $500 to the Users Group for the
calendar year 2009. The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members and new Paying Affiliates.
Page 4 of 6 Section 5. Data Access and Physical Features Maintenance Fee: Members and Paying Affiliates shall commit to a three-year payment of data access and physical features maintenance
fees, except where a one-year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an annual basis for unlimited access to the Ramsey County GIS Data.
This fee will be paid to Ramsey County by the Users Group on behalf of the Members and Paying Affiliates on an annual basis. The amount to be paid by each Member and Paying Affiliates
will be determined by the Board and will be reviewed annually. Section 6. Special Projects Assessments: Members and Paying Affiliates who wish to enter into special projects and consultations
shall present proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members
and Paying Affiliates who are part of the project will be assessed to meet the cost of of the project. Section 7. Billings to the Members and Paying Affiliates are due and payable no
later than 60 days after the receipt of the annual invoice. In the event of a dispute as to the amount of a billing, a Member or Paying Affiliate must nevertheless make payment as billed
to preserve membership status. The Member or Paying Affiliate may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing
within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group
rights to receive payment are not affected by the termination of membership. ARTICLE XI. TERM Section 1. This Agreement shall be in force through December 31, 2012, or until superseded
by another agreement. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated
circulated at least three months prior to December 31, 2012 and be agreed upon and signed on or before December 31, 2012. ARTICLE XII. TERMINATION: Each Member or Paying Affiliate shall
have the right to terminate its membership and participation in the Users Group with or without cause by formal resolution of the Member’s or Paying Affiliate’s organization and communicated
to the Board in writing. However, the Member or Paying Affiliate is still obligated to its financial commitments for the year during which termination of membership occurs. These commitments
include: (i) any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all Members and Paying Affiliates. (ii) any balance owing on Special Projects
Assessments. This commitment applies to Members and Paying Affiliates which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement
shall make a local unit of government ineligible to re-join as a Member or Paying Affiliate under the current Agreement. ARTICLE XIII. DISSOLUTION: Section 1. The Users Group may be
dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies
of the required Members requesting dissolution of the Users Group. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution
and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this agreement and law. Section 3. In the event of dissolution, following
the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members and Paying Affiliates in direct proportion to their cumulative
annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members and Paying
Affiliates in direct proportion to their cumulative annual contributions.
Page 5 of 6 ARTICLE XIV. ACCESS TO DOCUMENTS: Until the expiration of three years after this Agreement terminates, the Users Group shall make available to the Member organizations and
to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS: Section
1. Each Member or Paying Affiliate agrees to defend, indemnify and hold the other Members or Paying Affiliates harmless from any claims, demands, actions or causes of action, including
reasonable attorneys fees, against or incurred by such other Members or Paying Affiliates, for injury to, death of, or damage to the property of any third person or persons, arising
out of any act or omission on the part of the indemnifying Member or Paying Affiliate or any of its agents, servants or employees in the performance of or with relation to any of the
work or services provided by Members or Paying Affiliates
under the terms of this Agreement. Section 2. Nothing in this Agreement shall constitute a waiver by either Members or Paying Affiliates or the Users Group of any limitation of liability
under Minnesota Statutes Chapter 466. Section3. Under no circumstances, however, shall a member or Paying Affiliate be required to pay on behalf of itself and other Members or Paying
Affiliates, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Member or Paying Affiliate. The limits of liability for
some or all of the Members or Paying Affiliates may not be added together to determine the maximum amount of liability for any Member or Paying Affiliate. SECTION XVI. EQUAL EMPLOYMENT
OPPORTUNITY: Section 1. The Members and Paying Affiliates and the Users Group agree to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and
executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public
assistance, disability or age. Section 2. When required by law and requested by the other party, the Users Group shall furnish a written affirmative action plan to the Members and Paying
Affiliates. SECTION XVII. DATA PRACTICES: Section 1. All data collected, created, received, maintained or disseminated for any purpose in the course of either the Member’s or Paying
Affiliate’s or the Users Group’s performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement
the Act. Section 2. The Members and Paying Affiliates and the Users Group agree to abide strictly by these statutes, rules and regulations.
Page 6 of 6 IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this ____ day of ___________, _________. ORGANIZATION ______________________________________ Approved:
By:___________________________________________________ ( Mayor /Chair /President ) By:___________________________________________________ ( City Manager /Administrator ) DESIGNATED DIRECTOR
TO REPRESENT ORGANIZATION: Name:____________________________________ Phone:____________________________________ Email:____________________________________ ALTERNATE DIRECTOR (IF APPLICABLE):
Name:____________________________________ Phone:____________________________________ Email:____________________________________
CONSENT F5 9/25/08 ITEM: City Licenses SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: The following businesses have applied for mechanical contractor’s
licenses for 2008. Staff has received the necessary documents for licensure. • Craig LaBelle Plumbing • Adam’s Anytime Plumbing & Water Heaters LLC
CONSENT F6 9/25/08 ITEM: Sanitary Sewer Chemical Root Control SUBMITTED BY: Tim Pittman, Director of Public Works and Parks EXPLANATION: In 2007, the City of Falcon Heights had the sanitary
sewer system cleaned and televised. After reviewing the video, staff rated the root intrusions as light, medium or heavy. The Northhome and Northeast sections of Falcon Heights are the
most affected areas with 10,052 feet of roots with a heavy rating. Chemical treatment is used to kill the roots that are penetrating into the joints, which cause possible blockages and
damage to the system. A comprehensive root control program is a key element in maintaining a sewer system, and a chemical root-control program can not only eliminate root problems, but
has a significant impact on other aspects of system maintenance. Quotes were received for this service by the following companies: Dukes Root Control Inc. $14,876.96 Infratech Technologies
Inc. $15,498.00 Midwest Trenchless Technologies Inc. $16,083.00 ATTACHMENTS: A color-coded map of the areas to be treated. ACTION REQUESTED: Approval of contract with Duke’s Root Control
Inc.
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