HomeMy WebLinkAboutCCAgen_09March 25CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA March 25, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____
KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: 1. Neal Kwong Award TAB 1 2. Commission Updates D. APPROVAL OF MINUTES: February 25, 2009 TAB 2 E. PUBLIC HEARINGS:
1. 2009 Pavement Management Program TAB 3 F. CONSENT AGENDA: 1. General Disbursements through 3/18/09: $155,113.21 TAB 4 Payroll through 2/28/09: $14,815.76 Payroll through 3/11/09:
$13, 722.47 2. CERT/Citizen Corps Grant Application TAB 5 3. City License Renewal TAB 6 G: POLICY ITEMS H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you have
a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will
be happy to help. ???]???
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 25, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _AB___ HARRIS
__X__ KUETTEL _X___ LONG __X__ MERCER-TAYLOR __X__ MILLER __X__ C. PRESENTATIONS: 2008 Police Report, Chief John Ohl D. APPROVAL OF MINUTES: January 28, 2008 APPROVED E. PUBLIC HEARINGS:
F. CONSENT AGENDA: ALL ITEMS APPROVED; KUETTEL MOVED 4-0 1. General Disbursements through 2/20/09 : $265,262.60 Payroll through 1/30/09: $17, 902.33 Payroll through 2/13/09: $13,295.34
2. City License Renewals 3. Appointment of new firefighter, Chris Radic 4. Appointment of Anton Fehrenbach to 4th Captain 5. Amendment #1 to Agreement with St. Paul Regional Water Services
6. 2009 Sanitary Sewer Chemical Root Control Contract 7. 2009 Sanitary Sewer Cleaning Program 8. Appoint to Environment Commission G: POLICY ITEMS: 1. Falcon Heights/Lauderdale Fun Run
event – APPROVED; MERCER-TAYLOR MOVED 4-0 2. Receive 2009 Pavement Management Plan Feasibility Study and Setting of Public Hearing – APPROVED; LONG MOVED 4-0 K. INFORMATION/ANNOUNCEMENTS:
NONE L. COMMUNITY FORUM: M. ADJOURNMENT: MEETIN ADJOURNED AT 8:00PM
Public Hearing E1 3/25/09 ITEM: Public Hearing for 2009 Pavement Management Program SUBMITTED BY: Deb Bloom, City Engineer REVIEWED BY: Justin Miller, City Administrator Background On
February 25, 2009, the City Council received the feasibility report for the 2009 Pavement Management Program. The City Council has selected the following streets to be considered for
improvements in 2009: • Prior Avenue, (Larpenteur Ave to cul-de-sac) • Maple Knoll Drive, (Fry St to Garden Ave) • Garden Ave, (Fry St to W Snelling Frontage Rd) • Fry Street, (Maple
Knoll Dr to Garden Ave) Because this is a street mill and overlay project, the City’s policy is to assess a portion of the costs as allowed for in State Statute 429. Assuming this project
is completed by fall 2009, the final assessment amount would be determined following a thorough review of the proposed assessments by the Council at an assessment hearing in the fall
of 2009. These assessments can either be paid up front in the fall of 2009, or be put against taxes payable in 2010 for 7 years at around 6% (rate set at time of hearing). Assessment
Summary Estimated total street construction cost (9-ton road) $231,598.22 Total Assessable Frontage 4,552.18 ft Engineer's recommended street assessment: 100% of project cost/foot $50.88
60% of project cost/foot $30.53 40% of project cost/foot $20.35 The following City of Falcon Heights assessment policies are being followed: • Assessment rate based on lot frontage at
building setback • Corner lots assessed 100% long, 0% short side • Mill & Overlay Assessment Rates: o Tax Exempt -100% of project cost o Commercial -60% of project cost o Residential
-40% of project cost • All costs associated with the water main replacement, including additional pavement removal and excavation, will be funded by St. Paul Water Utility and not become
part of the assessable portion of the project.
Financial Implications This project has the following financial implications for the city and property owners along the streets being considered for maintenance: • Assessments levied
in accordance with the City’s assessment policy. • Use of Municipal State Aid (MSA) dollars to fund the City’s portion of the project. • Expenditure of utility fund dollars to pay for
the repairs needed to the existing utility system. It is proposed that the cost of the project be financed with MSA funds and special assessments. The following is a summary of the preliminary
estimated costs and financing for the reconstruction of Roselawn Avenue: Special Assessments $109,675.43 MSA Funds $121,922.79 Total $231,598.22 Requested Action Approve a resolution
ordering the improvement and preparation of plans and specifications for the 2009 Pavement Management Program.
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION March 25, 2009 No. 09-03 ----------------------------------------------------------RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS
AND SPECIFICATIONS FOR 2009 PAVEMENT MANAGEMENT PROGRAM WHEREAS, a resolution of the City Council of Falcon Heights adopted February 25, 2009, received the feasibility report and fixed
a date for a Council hearing on the proposed improvement of: • Prior Avenue, (Larpenteur Ave to cul-de-sac) • Maple Knoll Drive, (Fry St to Garden Ave) • Garden Ave, (Fry St to W Snelling
Frontage Rd) • Fry Street, (Maple Knoll Dr to Garden Ave) WHEREAS, ten days mailed notice and two weeks’ published notice of the hearing was given, and the hearing was held thereon on
March 25, 2009, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted
March 25, 2009. 3. The City Engineer shall prepare plans and specifications for the making of such improvement. -------------------------------------------------------------------Moved
by: Approved by: ________________________ Peter Lindstrom, Mayor March 25, 2009 LINDSTROM ____ In Favor Attested by: ________________________ KUETTEL Justin Miller HARRIS ____ Against
City Administrator LONG March 25, 2009 MERCER-TAYLOR
CONSENT F1 3/25/09 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements
through 3/18/09: $155,113.21 Payroll through 2/28/09: $14,815.76 Payroll through 3/11/09: $13,722.47 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval
CONSENT F2 3/25/09 ITEM: CERT/Citizen Corps Grant Application SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year, the State of Minnesota solicits applications for
their Citizen Corps grant program. The City of Falcon Heights has traditionally been successful in receiving these funds to help conduct our Community Emergency Response Team (CERT)
programs. The next round of grant applications are due and staff has been working with members of the CERT program to put together a new submittal. This grant request totals $5,990 and
it broken down as follows: • $2,000 to pay for a program coordinator • $3,300 to conduct a new CERT class • $500 for a CERT tabletop exercise • $160 for management and administration
(3% maximum allowed per grant regulations) As our CERT/Citizen Corps program has continued to grow, it is becoming more difficult to keep all of the activities organized and to monitor
events for possible training and recruitment. This particular grant is allowing groups to fund a program program coordinator to perform these tasks. If funded, one of the current CERT
members will be paid to run the program and keep it more organized. No additional city funds will be used for this position, and the person will not be a city employee (we will set it
up as a contract position). Any funds awarded in this grant cycle must be used by May 2011. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve the submission
of a grant request in the amount of $5,990 for money allocated in the 2008 State of Minnesota Citizen Corps grant program.
CONSENT F3 3/25/09 ITEM: City License Renewals SUBMITTED BY: Lisa Abernathy -Deputy Clerk The following individuals have applied for a Therapeutic Massage licenses for 2009. Staff has
received the necessary documents for licensure. • Ruth Atherly