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HomeMy WebLinkAboutCCAgen_09May13CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 13, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: 1. Presentation of 2008 Audit, Matt Mayer, CPA Partner, Kern, DeWenter, Viere LTD 2. Resolution Establishing May 26, 2009 as Barbara Lukermann Day TAB 1 D. APPROVAL OF MINUTES: April 22, 2009 TAB 2 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 5/13/09: $81,683.96 TAB 3 Payroll through 5/13/09: $14,415.88 2. City License Renewal TAB 4 3. City Hall Summer Hours TAB 5 G: POLICY ITEMS 1. 2010-2012 Police Contract with St. Anthony Police Department TAB 6 2. Assistance to Firefighters Grant Application – Fire Truck Replacement TAB 7 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours? of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION May 13, 2009 No. 09-03 ----------------------------------------------------------A RESOLUTION DESIGNATING MAY 26, 2009 AS BARBARA LUKERMANN DAY WHEREAS, Barbara Lukermann served on the Falcon Heights Planning Commission from 2003 through 2008; and WHEREAS, Lukermann was a pioneer in the urban planning field, spending fifteen years as a principal in a consulting firm advising local communities before joining the Humphrey Institute at the University of Minnesota in 1982, amassing more than 40 publication credits during her tenure; and WHEREAS, she was also a senior research associate with the Center for Urban Affairs, a chairwoman of the Metropolitan Waste Control Commission, former president of the Citizens League and a board member at St. Paul District Energy; and WHEREAS, she earned an international reputation, traveling to China and Romania to aid their planning efforts and assisting the Navajo Nation with urban planning, and WHEREAS, she was the first chairperson chairperson for the American Institute of Certified Planners (AICP) and is the only Minnesotan to receive the high honor of being named a Fellow of AICP; and WHEREAS, an award in her honor is annually presented to students in the planning degree program for exceptional contributions to the planning community, both within the University and/or within the Twin Cities and Minnesota; and WHEREAS, Barbara is much loved for her kindness and devotion to her community, the planning profession, her students, colleagues, and numerous causes she supported; and WHEREAS, Dr. Barbara Lukermann passed away on March 22nd after a battle with cancer; NOW, THEREFORE, BE IT RESOLVED that in recognition of her contributions to not only the City of Falcon Heights but our local, national, and global communities that the date of the next Falcon Heights Planning Commission meeting, May 26, 2009 be declared “Barbara Lukermann Day” in the City of Falcon Heights. -------------------------------------------------------------------Moved Moved by: Approved by: ________________________ Peter Lindstrom, Mayor May 13, 2009 LINDSTROM ____ In Favor KUETTEL Attested by:__________________________ HARRIS ____ Against Justin Miller, Administrator LONG May 13, 2009 MERCER-TAYLOR CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA April 22, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X___ HARRIS _X___ KUETTEL __X__ LONG _X___ MERCER-TAYLOR __AB__ MILLER __X__ C. PRESENTATIONS: D. APPROVAL OF MINUTES: April 8, 2009 APPROVED E. PUBLIC HEARINGS: F. CONSENT AGENDA: KUETTEL MOVED APPROVAL 4-0 1. General Disbursements through 4/16/09: $70,467.44 Payroll through 4/16/09: $14,064.92 2. City License Renewal 3. Change of Law Firm for Prosecuting Attorneys 4. Rain Barrel Program Grant Application G: POLICY ITEMS H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: ADJOURNED AT 7:10PM If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. CONSENT F1 5/13/09 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements through 5/13/09: $81,683.96 Payroll through 5/13/09: $14,415.88 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval CONSENT F2 5/13/09 ITEM: City License Renewals SUBMITTED BY: Lisa Abernathy -Deputy Clerk The following individuals have applied for a Tree Trimmers license for 2009. Staff has received the necessary documents for licensure. • Pohl’s Tree Service The Following individuals have applied for a Mechanical Contractors License for 2009. Staff has received the necessary documents for licensure. • Aabbott Ferraro Heating CONSENT F3 5/13/09 ITEM: Setting Summer Hours for City Hall SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Last year the city started using a modified schedule during summer months. The arrangement seemed to work well, and staff is requesting that the revised hours be implemented again this year. During the summer months, especially on Fridays, the amount of walk-in and phone call requests for service drops off dramatically. Many cities use this as an opportunity to employ alternative hours of operation, commonly known as “summer hours”. Neighboring cities that use this type of schedule include St. Anthony Village and Arden Hills. Currently, normal hours of operation are Monday – Friday, 8:00 a.m. – 4:30 p.m. Staff is proposing that the City of Falcon Heights use the following schedule between Memorial Day and Labor Day: Monday – Thursday 7:30 am – 5:00 pm Friday 7:30 am -noon This would allow for city hall to still be open the same number of hours per week (42.5) and for employees to still work the same number of total hours (40, with one ½ break each day). It would also allow contractors the ability to pick up permits earlier so that they may get working on projects sooner in the day. Finally, it would be a benefit to our employees by allowing them to begin their weekend a little bit earlier. We would need to publicize this in our normal methods (email, website, flyers, newsletters, and newspapers). We would also insert a notice on all permit applications so that contractors and/or residents do not come to city hall on Friday afternoon hoping to pick up permits for their weekend projects. Notice will also be given to those who rent facilities that building keys will need to be picked up before noon on Friday. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the summer hours schedule explained above from Memorial Day to Labor Day. POLICY G1 5/13/09 ITEM: 2010-2012 Police Contract with the St. Anthony Police Department SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Our current contract with the St. Anthony police department expires at the end of this year. The contract calls for a renewal to be approved by each city council by May 15th, and staff from all three cities (Falcon Heights, Lauderdale, and St. Anthony) have been working on a new contract for 2010-12. Attached to this report is a copy of a revised contract proposed by St. Anthony. For the most part, the format and substance of the contract remains unchanged from the current contract. Highlights and/or changes are summarized below: 1) Provides for 24-hour coverage for 2010, 2011, and 2012. 2) Dispatching costs will now be paid by each city (as opposed to being included in the contract). Our portion of the consolidated dispatching center will change from year to year based on the number of calls attributed to Falcon Heights in a formula agreed to when the center was approved. For years 2007-2009, our share has been roughly $11,000. Current estimates provided by Ramsey County indicate that our share will increase to over $14,000 in 2010. 3) If a city wishes to terminate the agreement, they must notify such intent by March 15th. The contract will then be terminated at the end of that year. The current contract has no termination provision, and this timeline would allow each city time to find alternative law enforcement arrangements. 4) The costs for each year of the contract (along with some historical data) is: Contract (after dispatching expenses taken out) % change 2007 $508,500 2008 $537,100 5.6% 2009 $567,250 5.6% 2010 (proposed) $578,595 2.0% 2011 (proposed) $590,167 2.0% 2012 (proposed) $613,774 4.0% Staffs from all three cities have been working very diligently on this proposal, and all are recommending to their respective city councils that it be approved. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the attached contract for police services with the City of St. Anthony for years 2010, 2011, and 2012. POLICY G2 5/13/09 ITEM: Assistance to Firefighters Grant Application – Fire Truck Replacement SUBMITTED BY: Justin Miller, City Administrator Clem Kurhajetz, Fire Chief EXPLANATION: Each year, congress apportions money to assist fire departments in the acquisition of fire equipment, fire station construction, ambulance purchases, and other public safety related items. For FY 2009, they have set aside $565 million for local jurisdictions to apply for. Staff has been investigating this grant program and feels that it is a low-risk opportunity to replace our Telesquirt ladder truck. The current capital improvements plan (CIP) has $150,000 budgeted in 2011 to refurbish the Telesquirt fire truck, which was purchased in 1992. It is showing signs of deterioration, and it is our only piece of equipment that is able to reach the upper stories of our multi-level apartment buildings. Refurbishing the truck would obviously be cheaper than buying a new vehicle, but will probably only delay the eventual need for a new piece of equipment for a couple years. Staff is preparing a grant application to the AFG program for the purchase of a new telescoping fire truck. This truck would replace our existing Telesquirt truck, which could be sold to another fire department. The grant requires a 5% match, which could mean up to a $35,000 commitment from the City of Falcon Heights. Our current estimates indicate that a new truck could cost anywhere from $500,000 to $700,000 based on other communities’ recent purchases, and staff and fire department representatives would go through an extensive process with the city council before soliciting bids for any piece of equipment of this magnitude. Staff will work on finalizing the amount requested before the grant is submitted. The Department of Homeland Security anticipates that between 20,000 and 22,000 applications for assistance will be received during the FY 2009 AFG application period. DHS also anticipates that it will receive over $3.0 billion in requests. Finally, DHS anticipates that that it will award approximately 5,000 grants with the funding available for grants. The deadline for submittal is May 15th, and selected projects will be notified at various times until September 30, 2010. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve the submittal of an application to the Assistance to Firefighters Grant program for the purposes of replacing our existing Telesquirt fire truck.