HomeMy WebLinkAboutCCAgen_09May27CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 27, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____
KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: 1. Luke Mielke Eagle Scout Project-Community Park Bat Houses D. APPROVAL OF MINUTES: May 13, 2009 E. PUBLIC HEARINGS:
F. CONSENT AGENDA: 1. General Disbursements through 5/21/09: $46,406.44 TAB 1 Payroll through 5/15/09: $14,324.36 2. City License Renewal TAB 2 3. Commission Appointment TAB 3 G: POLICY
ITEMS 1. Grant Agreement with Capitol Region Watershed District TAB 4 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you have a disability and need accommodation
in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. ?#?#
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 13, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X___ HARRIS __X__
KUETTEL __X__ LONG __X__ MERCER-TAYLOR _X___ MILLER _X___ C. PRESENTATIONS: 1. Presentation of 2008 Audit, Matt Mayer, CPA Partner, Kern, DeWenter, Viere LTD HARRIS MOVED APPROVAL 5-0
2. Resolution Establishing May 26, 2009 as Barbara Lukermann Day KUETTEL MOVED APPROVAL 5-0 D. APPROVAL OF MINUTES: April 22, 2009 APPROVED F. PUBLIC HEARINGS: F. CONSENT AGENDA: KUETTEL
MOVED APPROVAL 5-0 1. General Disbursements through 5/13/09: $81,683.96 Payroll through 5/13/09: $14,415.88 2. City License Renewal 3. City Hall Summer Hours G: POLICY ITEMS 2. 2010-2012
Police Contract with St. Anthony Police Department TABLED 3. Assistance to Firefighters Grant Application – Fire Truck Replacement LONG MOVED APPROVAL 5-0 K. INFORMATION/ANNOUNCEMENTS:
L. COMMUNITY FORUM: M. ADJOURNMENT: ADJOURNED AT 8:00PM
CONSENT F1 5/27/09 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements
through 5/21/09: $46,406.44 Payroll through 5/15/09: $14,324.36 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval
CONSENT F2 5/27/09 ITEM: City License Renewals SUBMITTED BY: Lisa Abernathy -Deputy Clerk The Following individuals have applied for a Mechanical Contractors License for 2009. Staff
has received the necessary documents for licensure. • Four Seasons Air Specialist Inc.
CONSENT F3 5/27/09 ITEM: Commission Appointment SUBMITTED BY: Peter Lindstrom, Mayor EXPLANATION: I recommend that the following individual be appointed to the Falcon Heights Planning
Commission: • David Black ACTION REQUESTED: Approval.
POLICY G1 5/27/09 ITEM: Cooperative Agreement with Capitol Region Watershed District for City Hall Parking Lot Reconstruction SUBMITTED BY: Justin Miller, City Administrator EXPLANATION:
In late 2008, the City of Falcon Heights submitted a grant application to the Capitol Region Watershed District (CRWD) to help offset certain costs associated with our city hall parking
lot reconstruction project. The reconstruction is planned to use porous pavement, which is better for the environment but more costly than traditional asphalt pavement. The grant request
is to intended to help offset these additional costs. CRWD has agreed to fund up to $88,000 worth of improvements related to this project. Attached to this report is a cooperative agreement
outlining the details of the arrangement. The city attorney has reviewed the document and his suggested changes have been incorporated into this draft. ACTION REQUESTED: Staff recommends
that the Falcon Heights City Council adopt the attached cooperative agreement with Capitol Region Watershed District for improvements related to the city hall parking lot reconstruction.
1 CAPITOL REGION WATERSHED DISTRICT COOPERATIVE AGREEMENT WITH CITY OF FALCON HEIGHTS Agreement between the Capitol Region Watershed District and the City of Falcon Heights Re: City
Hall Parking Lot Reconstruction Cost-share for costs related to pervious pavement and rain garden construction Attachments: A. Construction Plans and Specifications B. Promotion, Monitoring,
and Maintenance Plan THIS AGREEMENT, by and between the City of Falcon Heights, hereinafter referred to as the “City”, and the Capitol Region Watershed District, hereinafter referred
to as the “District”. WITNESSETH: WHEREAS, the District has an approved Watershed Management Plan which includes funding for implementing Best Management Practices throughout the Watershed
District; and WHEREAS, the District has adopted and approved the 2009 Budget and Workplan which include funding for Special Projects and Grants; and WHEREAS, the District and the City
have worked cooperatively over the past several months to develop an approach that is acceptable to both parties; and WHEREAS, the City has prepared concept plans and construction plans
and specifications for the construction of the City Hall parking lot reconstruction project; and WHEREAS, the District and the City have a desire to provide a demonstration of pervious
pavement and rain gardens to educate residents of the City/District on the benefits of pervious pavement and rain gardens; and WHEREAS, the District Board of Managers has authorized
payment of no more than $88,000 for the construction costs of the pervious pavement and rain garden; and WHEREAS, the City is committed to funding the remainder of the construction costs;
and WHEREAS, the City is committed to the on-going maintenance and operation of the pervious pavement and rain garden; NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: The City
shall engage a contractor to complete the construction of the Falcon Heights City Hall pervious pavement and rain garden consistent with the plans and specifications approved by the
District. The District shall pay the City $88,000 but not to exceed the City’s actual costs, for items related to the pervious pavement and rain garden as identified in Attachment A
of this agreement. . Payment will be in
2 the form of reimbursement following receipt of documentation from the City that the work has been completed satisfactorily. Payment will be based on actual quantities and cost for
each item. The City is responsible for future maintenance of the pervious pavement and rain garden, as well as the plantings. The City will cooperate with District staff to determine
the effectiveness of the rain gardens and associated structures. The City will cooperate with District staff to determine the required timing of maintenance of the rain gardens and associated
structures. The City agrees to defend, indemnify, and hold harmless the District against any and all claims, liability, loss, damage, or expense arising under the provisions of this
Agreement and caused by or resulting from negligent acts or omissions of the City and/or those of the City employees or agents. The District agrees to defend, indemnify, and hold harmless
the City against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement for which the District is responsible caused by or resulting from
negligent acts or omissions of the District and/or those of the District employees or agents. All parties to this agreement recognize that liability for any claims arising under this
agreement are subject to the provisions of the Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any claims or actions filed against either party,
nothing in this agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the individual parties. It is understood and agreed by the
parties hereto that this agreement shall not be modified or amended except in writing duly signed by each of the parties. This agreement shall remain in full force and effect until terminated
by mutual agreement of the City and the District. IN WITNESS WHEREOF, the parties have caused this agreement to be executed. CITY OF FALCON HEIGHTS CAPITOL REGION WATERSHED DISTRICT
By ________________________________ By ______________________________ Peter Lindstrom Robert Piram, President Mayor Board of Managers By ________________________________ By __________________________
___ Justin Miller Mark Doneux City Administrator/Clerk Administrator Date _____________________________ Date _____________________________ Approved as to Form: _________________________________
Assistant County Attorney W:\06 Projects\Special Grants\2009\Falcon Heights\Coop Agreement 03-31-09.doc