HomeMy WebLinkAboutCCAgen_09Aug26CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 26, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS
____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS D. APPROVAL OF MINUTES: August 12, 2009 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through
8/6/09: $79,316.68 Payroll through 8/12/09: $18,565.88 2. City License Renewals 3. Award Bid for Sanitary Sewer Main Lining G: POLICY ITEMS 1. Resolution Amending 1999A G.O. Debt Levy
Schedule 2. Resolution Receiving Assessment Roll and Setting Assessment Hearing Date for the Project to be Assessed in 2009. ADDENDUM H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM:
J. ADJOURNMENT: If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m.
at 651-792-7600. We will be happy to help.
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 12, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM __X__ HARRIS
_X___ KUETTEL __X__ LONG _X___ MERCER-TAYLOR __A__ MILLER _X___ C. PRESENTATIONS D. APPROVAL OF MINUTES: July 22, 2009 APPROVED F. PUBLIC HEARINGS: F. CONSENT AGENDA: KUETTEL MOVED APPROVAL
4-0 1. General Disbursements through 8/6/09: $257,908.04 Payroll through 7/29/09: $20,914.88 2. City License Renewals 3. Commission Appointment-Serena Jones White 4. Election Services
Agreement with City of Little Canada 5. Acceptance of University of Minnesota Football Tickets 6. Resolution 09-06 Declaring Cost to be Assessed and Ordering Preparation of Proposed
Assessment Roll G: POLICY ITEMS 1. Revised Floodplain Ordinance HARRIS MOVED APPROVAL 4-0 2. Rental Housing-2009 Mid Year Report ADDENDUM NO ACTION TAKEN K. INFORMATION/ANNOUNCEMENTS:
L. COMMUNITY FORUM: M. ADJOURNMENT: ADJOURNED AT 7:40PM
CONSENT F1 8/26/09 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements
through 8/19/09: $79,316.68 Payroll through 8/12/09: $18,565.88 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval
CONSENT F2 8/26/09 ITEM: City License Renewals SUBMITTED BY: Lisa Abernathy -Deputy Clerk The following individuals have applied for a Mechanical Contractors License for 2009. Staff
has received the necessary documents for licensure. ? ARI Mechanical Services, Inc.
CONSENT 8/26/09 ITEM: Award Bid for Sanitary Sewer Main Lining SUBMITTED BY: Tim Pittman, Public Works and Parks Director REVIEWED BY: Justin Miller, City Administrator BACKGROUND The
majority of the city’s sanitary sewer mains were constructed in the late 1950’s and early 1960’s utilizing clay tile pipe. Over time the joint materials have failed allowing root intrusion.
The pipe is also susceptible to cracking and construction damage. The sanitary sewer budget includes funding for sanitary sewer main lining program to extend the life of our sanitary
sewers by 50 years or more. This technology essentially install a new resin pipe inside the old clay tile sewer main without digging up city streets, which results in minimal disruption
to residents during construction. The liner pipe is inserted into the sewer through existing manholes and cured in place with a heat process. Any given segment is usually completed in
one working day. Service line connections are reopened using a robotic cutter and remote cameras. During the process, existing flows are bypass pumped. This technology has been proven
over the past 20+ years, and costs have become competitive with open cut replacement. This technology also prevents infiltration of groundwater into the system and can help prevent the
City from being surcharged for excess inflow/infiltration. Staff assembled a specification and advertised for bids for 381 linear feet of main lining in an area identified as having
root intrusion problems. Bids were opened on August 7, 2009 at 9:00 AM. We received two bids for the 2009 Sanitary Sewer Main Lining Project. Veit & Company, Inc. $13,704.00 Visu-Sewer,
Inc. $14,366.00 The 2009 sanitary sewer budget originally included $2,000 for sewer lining. Due to an increase in damaged areas, which is causing sewer backups, staff is recommending
that unused money in other areas of the sanitary sewer budget be used at this time to mitigate these troubled areas. By tapping into these unused funds, there is sufficient money to
award the project to the lowest bidder. ACTION REQUESTED Staff recommends awarding a bid for the 2009 Sanitary Sewer Main Lining Project in the amount of $13,704.00 to Veit & Company,
Inc., of Rogers, Minnesota.
POLICY 8/26/09 ITEM: Resolution Amending 1999A G.O. Debt Levy Schedule SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In 1999, the City of Falcon Heights issued general
obligation debt to pay for various street improvement projects. The original resolution authorizing the sale of these bonds specified what years the debt payments would appear on property
tax rolls. Historically, the city used reserves from the Infrastructure Fund to pay these debt obligations instead of collecting money through the annual property tax levy. Beginning
in 2009, the city began levying for a part of these payments in the amount of $96,129. The last payment on these bonds is due in 2010. Apparently there was an error in the way the original
resolution was structured and precludes the city from levying this debt payment on the 2010 property taxes, even though a debt payment is required. Staff has been working with bond counsel
and Ramsey County to develop an amended resolution that will allow the city to levy this bonded debt. By approving this resolution, the city council is not locking in a levy for taxes
payable in 2010. During the budget process, the city council will decide whether to include all or part of the debt payment on the property tax levy. If the council chooses not to levy
for this debt payment, another source of funds will need to be identified. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the attached resolution amending
the 1999A General Obligation Debt Levy Schedule.
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 26, 2009 No. 09-07 ----------------------------------------------------------RESOLUTION AMENDING RESOLUTION NO. 99-15 AUTHORIZING ISSUANCE,
AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1,580,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A A. WHEREAS, by Resolution No. 99-15, duly
adopted by the City Council on May 26, 1999 (the "Bond Resolution"), the City Council of the City of Falcon Heights, Minnesota (the "City"), issued its $1,580,000 General Obligation
Improvement Bonds, Series 1999A, dated June 1, 1999 (the "Bonds"), which were issued to finance the 1999 NE Quadrant street improvements project (the "Project"); and B. WHEREAS, Section
6 of the Bond Resolution covenanted taxes would be levied in the years 1998 through 2008; and C. WHEREAS, the City proposes to levy taxes in 2009 in the amount of $124,584.00 and hereby
determines that the Bond Resolution must be amended to reflect the 2009 tax levy. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Falcon Heights, Ramsey County, Minnesota,
as follows: 1. Section 6 of the Bond Resolution is amended to include an ad valorem tax levy in the amount of $124,584.00 to be levied in 2009 and collected in 2010. 2. The Administrator
is hereby directed to file a certified copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with such other information as the County Auditor shall require,
and to obtain the County Auditor's Certificate that the tax levy required by law has been made. 3. Except as hereby amended, all other terms and conditions of the Bond Resolution shall
remain in full force and effect. --------------------------------------------------------------Moved by: Approved by: ________________________ Peter Lindstrom, Mayor August 26, 2009
LINDSTROM ____ In Favor KUETTEL Attested by:_________________________ HARRIS ____ Against Justin Miller, Administrator LONG August 26, 2009 MERCER-TAYLOR
ADDENDUM 8/26/09 ITEM: Approve resolution receiving assessment roll and setting assessment hearing date for the project to be assessed in 2009 SUBMITTED BY: Deb Bloom, City Engineer
At the August 12, 2009, regular City Council meeting, the Council ordered the preparation of the assessment roll for City Project 09-10, this improvement includes the following street
segments: ? Prior Avenue, (Larpenteur Ave to cul-de-sac) ? Maple Knoll Drive, (Fry St to Garden Ave) ? Garden Ave, (Fry St to W Snelling Frontage Rd) ? Fry Street, (Maple Knoll Dr to
Garden Ave) This project is currently under construction with a completion by the end of August. The next step in the statutory assessment process is for the Council to adopt a resolution
setting a hearing date for the assessments. It is recommended that assessment hearing be held at the regular meeting on Wednesday, September 23, 2009. It is the City’s policy to assess
a portion of street reconstruction costs. The City follows the requirements of Chapter 429 of state statute for the assessment process. The proposed assessment roll has been prepared
in accordance with Falcon Heights's assessment policy and is consistent with the recommendations in the feasibility report prepared for this project. Once the Preliminary Assessment
Roll has been prepared, the next step in the process is to hold a public hearing. After the Public Hearing, the City Council adopts the assessment roll making it final. The City allows
for a 30-day pre-payment period after the roll adoption. Following the pre-payment period, assessment rolls are certified to Ramsey County for collection. The City will have the rolls
certified by early November in order to allow the County enough time to add the assessments to property taxes. Financial Impacts The final assessment roll has been prepared in accordance
with Falcon Heights’s assessment policy and as outlined in the project feasibility report. The preliminary assessment roll is attached and will be presented in detail at the assessment
hearing for this project. Attached is a Project Financing Summary detailing the feasibility report and anticipated project cost for this improvement. This project will be financed using
assessments, St. Paul Water Utility funds, and Municipal State Aid funds.
The final assessment roll has been prepared in accordance with Falcon Heights’s assessment policy and as outlined in the project feasibility report. The preliminary assessment roll is
attached and will be presented in detail at the assessment hearing for this project. Staff Recommendation Staff recommends that the City Council approve the attached resolution declaring
costs for City Project 09-10 to be assessed and ordering preparation of the proposed assessment roll. The 2009 assessment process is suggested to proceed according to the following schedule:
Requested Council Action Approval of resolution receiving assessment roll and setting assessment hearing date for September 23, 2009 for City Project 09-10. August 12 Resolution declaring
costs to be assessed, ordering preparation of assessment rolls August 26 Resolution receiving assessment rolls, setting hearing date. September 1 Notice of hearing published in the Roseville
Review Mail notices to affected property owners September 23 Assessment hearing-final adoption of assessment roll Sept 24-Oct 26 Prepayment of assessments (30 days) Oct 27-30 Tally of
final assessment roll November 2 Certification of assessment rolls to Ramsey County
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 26, 2009 No. 09-08 ----------------------------------------------------------RESOLUTION RECEIVING PROPOSED SPECIAL ASSESSMENT ROLL FOR
P-09-10 MILL AND OVERLAY PROJECT AND PROVIDING FOR HEARINGS WHEREAS, by a resolution passed by the council on August 12, 2009, the City Administrator was directed to prepare a proposed
assessment roll of the cost for City Project 09-10, the reconstruction of the street by the repair of curb and gutter, bituminous mill and overlay, and necessary appurtenances; and WHEREAS,
the City Administrator has notified the council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED by the
City Council of the City of Falcon Heights, Minnesota: 1. A hearing shall be held on the 23rd day of September, 2009 in the city hall at 7:00 p.m. to pass upon such proposed assessment
and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator
is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state
in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of
the assessment. An owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year
in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. ---------------------------------------------------
---------------Moved by: Approved by: ________________________ Peter Lindstrom, Mayor August 26, 2009 LINDSTROM ____ In Favor KUETTEL Attested by:_________________________ HARRIS ____
Against Justin Miller, Administrator LONG August 26, 2009 MERCER-TAYLOR
09-10 2009 Mill and Overlay Project Pending Assessment Roll 08/26/09 Total assessable project cost $ 196,756.15 Total Frontage (feet) 4552.18 feet Assessment Rate (100%) $ 43.22 Assessment
Rate (60%) $ 25.93 Assessment Rate (40%) $ 17.29 Parcel ID Street Address Frontage 40% 60% 100% Assessment Notes 162923330036 0 Prior Avenue 0.00 40% $ -Common Lot 162923330028 1741
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330035 1742 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330029 1743 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330034 1744
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330030 1745 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330033 1746 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330031 1747
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330032 1748 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 16292333038 1749 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330037 1750
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330039 1751 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330040 1752 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330042 1753
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330041 1754 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330043 1755 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330044 1756
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330046 1757 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330045 1758 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330047 1759
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162329330048 1760 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330050 1783 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330049 1784
MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330051 1785 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923330052 1786 MAPLE COURT 9.79 40% $ 169.29 ((175+60)/24) 162923410013 1665
GARDEN AVE 96.00 40% $ 1,659.74 162923410014 1655 GARDEN AVE 96.00 40% $ 1,659.74 162923410015 1645 GARDEN AVE 96.00 40% $ 1,659.74 162923410016 1635 GARDEN AVE 96.00 40% $ 1,659.74
162923410017 1625 GARDEN AVE 96.00 40% $ 1,659.74 162923410018 1615 GARDEN AVE 96.00 40% $ 1,659.74 162923410019 1609 GARDEN AVE 85.55 40% $ 1,479.07 30 setback 162923410020 1603 GARDEN
AVE 65.32 40% $ 1,129.31 30 setback 162923410021 1597 GARDEN AVE 66.24 40% $ 1,145.22 30 setback 162923410022 1591 GARDEN AVE 100.04 40% $ 1,729.59 corner -long side 162923410023 1607
MAPLE KNOLL DR 160.00 40% $ 2,766.23 corner -long side 162923410024 1616 GARDEN AVE 105.00 40% $ 1,815.34 162923410025 1626 GARDEN AVE 105.00 40% $ 1,815.34 162923410026 1636 GARDEN
AVE 105.00 40% $ 1,815.34 162923410027 1646 GARDEN AVE 105.00 40% $ 1,815.34 162923410028 1656 GARDEN AVE 105.00 40% $ 1,815.34 corner-long side 162923440001 1592 MAPLE KNOLL DR 0.00
40% $ -corner-short side 162923440002 1604 MAPLE KNOLL DR 82.24 40% $ 1,421.84 30 setback 162923440003 1610 MAPLE KNOLL DR 100.00 40% $ 1,728.90 162923440004 1618 MAPLE KNOLL DR 100.00
40% $ 1,728.90 162923440005 1628 MAPLE KNOLL DR 0.00 40% $ -corner-short side 162923440006 1615 MAPLE KNOLL DR 105.00 40% $ 1,815.34 162923440007 1633 MAPLE KNOLL DR 105.00 40% $ 1,815.34
162923440008 1643 MAPLE KNOLL DR 105.00 40% $ 1,815.34 162923440009 1653 MAPLE KNOLL DR 105.00 40% $ 1,815.34 162923440010 1659 MAPLE KNOLL DR 105.00 40% $ 1,815.34 corner-long side
162923440033 1660 MAPLE KNOLL DRIVE 0.00 40% $ -corner-short side 162923440034 1642 MAPLE KNOLL DR 0.00 40% $ -corner-short side 162923440068 1654 MAPLE KNOL DR 95.00 40% $ 1,642.45
162923440069 1801 FRY ST 101.00 40% $ 1,746.19 162923330021 1755 PRIOR AVE N 145.00 60% $ 3,760.35 162923330020 1781 PRIOR AVE N 286.98 60% $ 7,442.38 162923340078 2025 LARPENTEUR AVE
W 327.15 60% $ 8,484.13 162923340080 2025 LARPENTEUR AVE W 403.57 60% $ 10,465.96 162923340094 2025 LARPENTEUR AVE W 387.86 60% $ 10,058.54 162923430001 University of Minnesota 185.23
100% $ 8,006.09 Total Frontage 4552.18 $ 9 6,909.90
Project 09-10 S. P. NO. 124-050-006 Mill and Overlay PRIOR AVENUE/MAPLE KNOLL/GARDEN/FRY Project Financing Summary Feasibility Report Estimated Final Cost Reconstruction $ 1 92,226.52
$ 1 69,797.76 Watermain $ 2 08,982.57 $ 1 28,353.53 Total Construction Cost $ 401,209.09 $ 2 98,151.29 Engineering* $ 74,899.04 $ 4 8,778.49 Total Project Cost $ 4 76,108.13 $ 3 46,929.78
Summary of Non-assessable costs Watermain $ 2 08,982.57 $ 1 28,353.53 Engineering* $ 3 5,527.04 $ 2 1,820.10 Total Non-assessable costs $ 2 44,509.61 $ 1 50,173.63 Summary of Assessment
Calculations Assessable Cost $ 231,598.52 $ 1 96,756.15 Total Assessable Frontage 4552.18 4 ,552.18 Assessment Rate (100%) $ 50.88 $ 4 3.22 Assessment Rate (60%) $ 30.53 $ 2 5.93 Assessment
Rate (40%) $ 20.35 $ 1 7.29 Total Special assessments (100%) $ 9 ,423.84 $ 8 ,006.09 Total Special Assessments (60%) $ 4 7,332.14 $ 40,211.36 Total Special Assessments (40%) $ 5 7,315.11
$ 48,692.46 Total Special Assessments $ 1 14,071.09 $ 9 6,909.90 Project Financing Summary MSA costs $ 117,527.43 $ 9 9,846.25 St. Paul Water Utility $ 244,509.61 $ 1 50,173.63 Special
Assessments $ 114,071.09 $ 9 6,909.90 Total $ 4 76,108.13 $ 3 46,929.78 *Engineering cost estimates included in feasibility report totals