HomeMy WebLinkAboutCCAgen_09Dec9CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 9, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS
____ KUETTEL ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: 1. Resolution Declaring December 9, 2009 as Laura Kuettel Day TAB 1 D. APPROVAL OF MINUTES: November 18,
2009 TAB 2 E. PUBLIC HEARINGS: 1. 2010 Budget Hearing and Adoption TAB 3 F. CONSENT AGENDA: 1. General Disbursements through 12/02/09: $160,968.79 Payroll through 11/25/09: $15,102.21
TAB 4 2. City License Renewal TAB 5 3. Appointment of St. Paul Regional Water Services Board TAB 6 4. Acceptance of DNR Community Forest Bonding Grant TAB 7 5. 2010 Housing Resource
Center Agreement TAB 8 6. 2010 Fee Schedule TAB 9 7. Election to Not Waive 2010 Tort Liability Limits TAB 10 8. Designated Signors for Orders Drawn on City Funds TAB 11 9. Budget Changes
for 2009 TAB 12 G: POLICY ITEMS H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you ?you have a disability and need accommodation in order to attend this meeting,
please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help.
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES November 18, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X___ HARRIS
__X__ KUETTEL __X__ LONG __X__ MERCER-TAYLOR _X___ MILLER __X__ C. PRESENTATIONS: Jerry Hromatka, Northwest Youth and Family Services D. APPROVAL OF MINUTES: October 28, 2009 APPROVED
F. PUBLIC HEARINGS: Proposed Streetlight Utility Public Hearing NO ACTION TAKEN The following residents spoke: Manley Olson 1974 Summer Bryan Olson 1592 Roselawn Tom Lageson 1740 Pascal
Richard Wenkel 1825 Fairview RB Garcia 1906 Prior F. CONSENT AGENDA: LONG MOVED APPROVAL 5-0 1. General Disbursements through 11/05/09: $83,351.43 Payroll through 11/15/09: $32,929.83
2. City License Renewal 3. Appointment of Fire Fighter Michael Kruse 4. Change of Health Insurance Provider for Employees 5. Resolution authorizing SCORE Grant application ADDENDUM G:
POLICY ITEMS 1. Tobacco Sale Violation Stipulation Agreement MERCER-TAYLOR MOVED APPROVAL 5-0 2. Cooperative Agreement with Capital Region Watershed District for Improvements to Gottfried’s
Pit. HARRIS MOVED APPROVAL 5-0 3. Emerald Ash Borer Preparedness Program and Grant Application UPDATED KUETTEL MOVED APPROVAL 5-0 K. INFORMATION/ANNOUNCEMENTS: L. COMMUNITY FORUM: Bryan
Olson 1592 Roselawn M. ADJOURNMENT: 8:40pm
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION December 9, 2009 No. 09-19 ----------------------------------------------------------A RESOLUTION DESIGNATING DECEMBER 9, 2009 AS LAURA KUETTEL
DAY WHEREAS, Laura Kuettel began her service on the Falcon Heights City Council by being appointed on March 13, 1996 to fill a vacant seat; and WHEREAS, she ran for election in 1997,
2001, and 2005, receiving the highest number of votes in each election; and WHEREAS, she has served as council liaison on numerous city commissions, including the planning and zoning
commission, solid waste commission, and parks and recreation commission, and WHEREAS, in her role as a teacher at Falcon Heights Elementary School, she has served as a link between the
city and school district on several important initiatives; and WHERAS, her service to the City of Falcon Heights also includes being a member of the Community Emergency Response Team
(CERT) and Lauderdale-Falcon Heights Lions Club; and WHEREAS, she has always served as a voice of the residents of Falcon Heights, consistently listening to constituent requests and
suggestions; and WHEREAS, her thoughtfulness, dedication, and insight will be missed by the city council, staff, and residents of Falcon Heights; NOW, THEREFORE, BE IT RESOLVED that
in recognition of her contributions to the City of Falcon Heights, that December 9, 2009 be declared “Laura Kuettel Day” in the City of Falcon Heights. -----------------------------------------------
----------------Moved by: Approved by: ________________________ Peter Lindstrom, Mayor December 9, 2009 LINDSTROM _____ In Favor KUETTEL Attested by:__________________________ HARRIS
_____ Against Justin Miller, Administrator LONG December 9, 2009 MERCER-TAYLOR
PUBLIC HEARING C1 12/9/09 ITEM: 2010 Budget Hearing and Adoption SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year the city council is required to adopt a budget
and tax levy to fund city operations. This action must be completed before the end of the year, and the adopted levy is then provided to Ramsey County so they can produce property tax
statements for each parcel in the county. On September 9th, the city council adopted a preliminary levy and established December 9th as the date at which the public would be given an
opportunity to address the council about the proposed budget and tax levy. This process is slightly different than past years due to the State of Minnesota revising truthin-taxation
hearing and notice requirements. Before the council is a proposed property tax levy of $1,022,944 and a general fund budget of $1,665,817. The tax levy is broken into three levies: ad
valorem, debt service, and a levy to recapture a portion of the local government aid (LGA) that was unalloted in 2008. These levies and budgets are detailed below: 2009 Levy 2010 Proposed
Levy % Increase Ad Valorem $878,103 $894,562 1.87% Debt Service $96,129 $124,584 29.6% Unallotment Levy $0 $3,798 n/a Total $974,232 $1,022,944 5.0% 2009 General Fund Budget Proposed
2010 General Fund Budget % Decrease $1,699,786 $1,665,817 -2.0% The impact of this proposed levy on a median valued home, which in 2010 is assessed at $264,200, will be a 4.0% increase
in the city portion of the property tax statement. A full presentation with more details will be presented at the city council meeting and will be available on the city’s website. In
addition, attached to this report is the budget cover letter which goes into more detail about specific budget line items, factors influencing the proposed budget, and historical information.
ACTION REQUESTED: Staff recommends that the Falcon Heights City Council hold a public hearing and receive comment. Once the hearing is closed, staff recommends that the city council
adopt resolution number 09-20 regarding the 2010 tax levy and adopt resolution 09-21 regarding the 2010 City of Falcon Heights budgets.
December 9, 2009 Honorable Mayor Lindstrom And Members of the City Council City of Falcon Heights I am pleased to present for your consideration the 2010 City of Falcon Heights operating
budget. This document is important not only as a budgetary tool, but also communicates to our residents, business community, and property owners the goals and priorities of the city
for the upcoming year. The City of Falcon Heights is primarily a residential community situated near the center of the Minneapolis and St. Paul metropolitan area. The city is at or near
full development, with the economy consisting of light industry, commerce, and agricultural related businesses. Economic conditions and employment remain stable with the University of
Minnesota agricultural campus, Hermes Floral Company, Spire Federal Credit Union, and the Minnesota State Fairgrounds providing a diversified economic employment base. FORM OF GOVERNMENT
The City of Falcon Heights operates under the Statutory Plan A form of government, where the policy decisions are made by the city council, but the administrative duties are delegated
to the city administrator. One of the primary administrative duties of the city administrator is to prepare an annual budget for approval by the council. BUDGET PROCESS In June, city
staff start the preparation of their budget requests for the next calendar year (Falcon Heights' fiscal year is the calendar year). This is accomplished by correlating the city council’s
budget goals (which are typically formulated during June) into financial projections, while at the same time, revenues are estimated for the next year. During July, the staff submits
their budget requests for the general, special revenue, debt service, capital, and enterprise funds to the city administrator and city finance director. Budget requests are reviewed
to determine if they are accurate, reasonable, and well justified. Staff requests are modified according to projected revenues. Once completed, a preliminary budget is prepared based
upon initial revenue estimates, departmental budget requests, historical trends, and financial policies. In July, the city administrator and finance director meet with staff members
individually. During these meetings, any recommended revisions are discussed and the city administrator makes the final decision as to what will be included in the proposed budget. The
finance director uses this information to prepare the proposed budget document.
In August, budget workshops open to the public are held where the city administrator presents the proposed budget to the city council. The city council reviews the proposed budget with
staff, who then adjusts the budget for any changes the council recommends. In early September, the city certifies a proposed levy and budget to Ramsey County. The proposed levy is published
and parcel specific notices are mailed to property owners. The council holds a public hearing on the proposed budget in early December and afterward approves the final budget. The city's
property tax levy, which is necessary to finance the approved budget, is then certified to Ramsey County. Ramsey County collects the property taxes on behalf of the city as well as other
taxing jurisdictions. During the fiscal year, line items may be overspent as long as the total activity budget is not overspent. City staff may recommend changes in the activity budget
to the city council, who can then approve or disapprove the amendment. The council may approve an activity to be overspent if funding is available, but may not amend the property tax
levy. BUDGET ORGANIZATION The city's annual budget consists of five basic sections: 1. Introductory section 2. Governmental funds 3. Enterprise funds 4. Five-year capital improvement
plan 5. Appendixes The introductory section includes the city's goals for 2010, fiscal policies and budget summary information. The governmental funds section includes revenue and expenditure
history and projections from 2007 to 2010 for the general, special revenue, debt service, and capital projects funds. A fund is defined as an independent fiscal and accounting entity
with a self-balancing set of accounts and resources which are dedicated for a specific purpose. The city uses the modified accrual basis of accounting for all governmental funds, in
which revenues are recognized when they become measurable and available and expenditures are generally recognized when the related fund liabilities are incurred. Enterprise funds are
those those operated in a manner similar to private business enterprises, where the costs of providing services (expenses) are to be recovered primarily on a usercharge basis to the
general public (revenues). The city uses the accrual basis of accounting for its enterprise fund (sanitary sewer, storm sewer), in which revenues are recognized when they are earned
and expenses are recognized when they are incurred. The city's Five-Year Capital Improvement Plan (CIP) is a tabulation of projects and equipment that are being recommended with potential
funding sources for each. A capital asset is defined as an expenditure which results in the acquisition or replacement of a fixed asset which costs $1000 or more and/or has a life expectancy
of three years or
more. The city uses the threshold level of $5000 to determine if the capital asset is listed in the general fixed asset account group. The Five-Year CIP is approved by the city council,
but it is a planning document only and approval carries no appropriation authority. All appropriations are made as a result of the annual budgeting process. A glossary of terms is provided
to assist in a better understanding of this budget. Appendixes include additional information to support underlying budget assumptions. 2010 BUDGET SUMMARY The 2009 State of Minnesota
legislative session continued several policies that created challenges to city budgets. Most importantly, local property tax levies were capped at a .83% increase over the previous year,
with certain exceptions. For the most part, the allowable exceptions do not apply to Falcon Heights, so our maximum property tax levy is a fixed target. In addition, it is anticipated
that the city will see a decrease in Local Government Aid ($438,064 in 2009 to an estimated $$328,815 in 2010). Personnel As in most government and service related organizations, the
vast majority of our spending is the result of employing workers and their associated benefits. Health Insurance For many years, the city has purchased health and dental insurance (and
other benefits such as long term disability and life insurance) from Ramsey County. The belief was that since we are such a small group, we would get better rates from a larger plan.
This summer staff spoke with representatives from the Public Employees Insurance Program (PEIP), a plan offered through the State of Minnesota to cities and other organizations throughout
the state. They were able to offer a plan similar in structure to our current package, but at a rate that is about 16% lower that what Ramsey County’s 2010 renewal was. As a result,
employees will be switching coverage, while we will continue to purchase other insurance coverages (dental, life, etc.) through Ramsey County. PEIP will look at our individual group’s
claims as a part of their subsequent renewal proposals, so it is possible in future years that large claims within our small group could cause a large increase from year to year. Personnel
Costs We have included a 0% cost of living adjustment for regular employees in 2010. Salaries were adjusted mid-year in 2009 by 3.5% after not being increased at the beginning of 2009.
A vacant deputy clerk position is proposed to be filled with a ¾ employee, saving salary and benefit costs.
Individual Budget Summaries As has been widely reported by news outlets, the economic climate has been deteriorating for the past year, and while some positive signs are appearing, it
is unlikely that significant improvements will be seen in the near future. The State of Minnesota is not exempt from this downturn, and as such is projecting a multi-billion dollar deficit
for the upcoming biennium, even after solving their most recent budget deficit during the 2009 legislative session. The areas below highlight department budgets where there are proposed
expenditure cuts or major departures from the 2009 budget: Administrative: Replace full time deputy clerk with ¾ time position Finance: Reduction in intern wages Elections: Reflects
agreement made with Ramsey County to serve as our elections administrator. Savings in deputy clerk position will make up for higher contract expenses Police: Reflects new two-year contract
negotiated during 2009. Also reflects increase (as well as change in how we account for) in dispatching expenses associated with consolidated dispatch center. The increase in the police
budget for 2010 totals $27,037. Street Maintenance: Reflects a significant decrease due to moving streetlighting expenses to the newly created streetlight utility fund. Expenditure Summary
The proposed budget reflects a decrease in expenditures of $33,969, or -2%. Revenues Local Government Aid (LGA) The city’s LGA allocation will decrease in 2010. The total amount we are
scheduled to receive is $328,768. This is a decrease of $109,296 under our 2009 allocation. Licenses, Permits, and Charges for Services Estimated 2009 revenues from building permits
and licenses is less than what was anticipated in the 2009 budget. For 2010, staff is estimating a similar pattern, so we are budgeting about $8,500 less in permit and license fees.
We also are budgeting about $13,400 less in other revenues such as facility rentals, zoning fees, and accident clean-up fees.
Transfer from Reserve Funds In order to provide a balanced budget, a transfer from reserve funds is needed in the amount of $112,400 (this is less than the $125,748 that was anticipated
when the preliminary levy was approved). Beginning with the 2007 budget, the city council had approved budgets that had reduced this amount with the goal of eliminating the transfer
within a few years. The actual amount transferred in the past few years has been smaller than budgeted due to higher than expected revenues and lower than expected expenses. It is possible
this could occur again in 2010, but this amount is needed in order for the budget to balance. Transferring money from capital accounts to the general fund began in response to the 2003
LGA cuts the city was impacted by. Eliminating this transfer should be a goal of future budgets in order to protect the capital account balances and our bond ratings. History of Transfer
From Reserves to General Fund Year Budgeted Amount Actual Amount 2004 $135,676 $135,676 2005 $$204,315 $204,315 2006 $229,832 $160,000 2007 $161,337 $4,000 2008 $113,797 $65,000 2009
$21,732 $21,732 (estimate) 2010 $112,400 TBD Special Debt Levy One of the special levies allowed by the state legislature under the levy limit legislation was for existing bonded indebtedness.
The city annually pays principal and interest on bonds that were issued for the 1999 NE Quadrant street improvement project. These payments have historically been paid from the infrastructure
capital account. However, this account is facing significant pressure, so the preliminary levy adopted by the city council included a levy of $124,584 to be spread across all taxpayers
in the city. Special LGA Unallotment Levy Another special levy approved by the legislature is one that allows cities to recapture LGA that was unalloted by the governor. Our 2008 LGA
unallotment totaled $51,683, while the 2009 amount totals $46,786. The preliminary levy that was approved by the city council included a levy in the amount of $3,798 to replace a portion
of our unalloted LGA. Establishment of Streetlight Utility New in the 2010 budget is a proposed streetlight utility. This fee will be charged to all properties in Falcon Heights to pay
for electricity and maintenance expenses associated with the streetlight system. The proposed fee calls for a $2/month charge to all singlefamily properties and a $.02/lineal foot of
frontage to all other properties. Charging this fee allows the city to charge all benefiting property owners for the streetlight system. When the payments were made out of the general
fund, only taxpaying properties paid for the service, thereby subsidizing our sizeable non-profit and tax-exempt properties. Due to software configuration timelines at St. Paul Regional
Water Systems (the entity
that will collect the fee for us), the fee cannot be implemented until February 2010 at the earliest. It is expected that the city council will consider formal adoption of the fee in
January 2010. Summary The overall general fund budget, including all expenses, revenues, and transfers, totals $1,665,817. This is a decrease of $33,969, or -2% under the 2009 operating
budget. This results in a city tax rate of 20.666%, and a tax increase of 4.0% on a median valued home (which in 2010 will be $264,200). I believe it is a responsible budget that allows
the City of Falcon Heights to continue to provide a high level of service at a very reasonable cost. Each year, the non-partisan Citizens League produces a property tax survey which
compares tax burdens among all cities in the Twin Cities metropolitan area. In 2008 (the last year data is available), the City of Falcon Heights’ tax burden on an average value home
was 99th out of 117 cities and townships. One way in which the city accomplishes this is by aggressively sharing services with neighboring communities. A few examples include: ? Obtaining
police services from the City of St. Anthony ? Using the City of Roseville for city engineering services ? Providing fire department services to the City of Lauderdale (allowing us to
offset our expenses) ? Sharing a building inspector with the City of Little Canada ? Participating with twelve area communities on technology related issues, such as phone and information
technology services In closing, I wish to acknowledge the contributions of many staff members, especially Finance Director Roland Olson and Finance Intern Patrick Herzog for their tireless
efforts in putting these documents together. Sincerely, Justin Miller City Administrator
CITY OF FALCON HEIGHTS Council Resolution 09-20 December 9, 2009 ______________________________________________________________________________ RESOLUTION ADOPTING THE 2010 TAX LEVY
BE IT RESOLVED that the City Council of the City of Falcon Heights authorizes the City to levy taxes in the amount of $1,022,944 for the year 2010; and BE IT FURTHER RESOLVED that the
County Auditor should extend the tax levy in the amount of $1,022,944 for the year 2010. Moved by: Approved by: ________________________ Peter Lindstrom, Mayor December 9, 2009 LINDSTROM
_____ In Favor Attested by: _________________________ KUETTEL Justin Miller HARRIS City Administrator LONG December 9, 2009 MERCER-TAYLOR _____ Against Subscribed and sworn before me
this ____ day of ______________, 2009. ________________________________ Notary Public My commission expires:____________
CITY OF FALCON HEIGHTS RESOLUTION 09-21 DECEMBER 9, 2009 ______________________________________________________________________________ RESOLUTION ADOPTING THE 2010 BUDGET BE IT RESOLVED
by the City Council of the City of Falcon Heights that the General Fund Operating Budget for the year 2010 in the amount of $1,665,817, and other Fund Budgets as listed are adopted.
Park Program Fund (201) $45,773 Community Garden (203) $250 Water Fund (204) $9,954 Recycling Fund (206) $49,593 Community Development Fund (208) $3,750 Street Light Utility (209) $39,650
Citizen Corps (212) $1,065 Citizens Corps (213) $5,990 1996 TIF Larpenteur Bond (316) $210,190 1999 G.O. NE Quadrant Bond (317) $183,772 General Capital Improvements (401) $16,150 Public
Safety Capital (402) $54,650 Parks Recreation/Public Facilities Capital (403) $186,150 TIF District #1-2 (412) $199,670 TIF District #2-1 (413) $56,650 TIF District #1-3 (414) $166,650
Infrastructure Capital (419) $273,355 Moved by: Approved by: ________________________ Peter Lindstrom, Mayor December 9, 2009 LINDSTROM ____ In Favor Attested by:_________________________
KUETTEL Justin Miller HARRIS City Administrator LONG December 9, 2009 MERCER-TAYLOR ____ Against Subscribed and sworn before me this ____ day of ______________, 2009. ________________________________
Notary Public My commission expires:____________
CONSENT F1 12/9/09 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements
through 12/02/09: $160,968.79 Payroll through 11/25/09: $15,102.21 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval
CONSENT F2 12/9/09 ITEM: City License Renewals SUBMITTED BY: Lisa Abernathy -Deputy Clerk The following individuals have applied for a Mechanical Contractors License for 2010. Staff
has received the necessary documents for licensure. ? Alliance Mechanical Service ? Pronto Heating & Air Conditioning ? Yale Mechanical ? Genz-Ryan Plumbing & Heating ? Fireside Hearth
& Home ? Kath HVAC ? Standard Heating & Air Conditioning ? Corval Constructors, Inc. ? Krinkie Heating & Air Conditioning ? The Snelling Co. Inc. The following individuals have applied
for a Municipal Business License for 2010. Staff has received the necessary documents for licensure. ? SPIRE Federal Credit Union ? Warners’s Stellian ? Association of Metropolitan School
Districts ? Hamline-Hoyt Services Inc. ? Blomberg Pharmacy ? Har Mar Lock & Service ? Golden Tailor ? National Youth Leadership Council ? Floral Co. Inc. (Hermes Floral) ? Minnesota
Association of Secondary School Principals ? Source Comics and Games ? Hair Design Unlimited ? Snap Fitness Falcon Heights ? Cornerstone Construction Management, Inc. ? J’s Liquor, Inc.
? Speedway SuperAmerica ? Peterson Dental ? Martinizing Dry Cleaners
The following individuals have applied for a Refuse/Recycler’s License for 2010. Staff has received the necessary documents for licensure. ? Gene’s Disposal Services, Inc. ? Aspen Waste
Systems, Inc. ? Allied Waste Systems ? Red Arrow Waste Disposal Service ? Walters Recycling & Refuse ? Veolia Environmental Services The following individuals have applied for a Restaurant
License for 2010. Staff has received the necessary documents for licensure. ? Chin’s Kitchen ? Dino’s Gyros ? Pizza Hut-SkyVentures The following individuals have applied for a Home
Occupation License for 2010. Staff has received the necessary documents for licensure. ? Personal Fitness Systems, Inc. ? Minnesota Internet Products The following individuals have applied
for a Massage License for 2010. Staff has received the necessary documents for licensure. ? Hair Design Unlimited ? Personal Fitness Systems, Inc. The following individuals have applied
for a Liquor License for 2010. Staff has received the necessary documents for licensure. ? ? J’s Liquor, Inc. ? Dino’s Gyros ? Pizza Hut-SkyVentures The following individuals have applied
for a Cigarette License for 2010. Staff has received the necessary documents for licensure. ? Speedway SuperAmerica ? J’s Liquor, Inc. The following individuals have applied for a Gasoline
Station Operation License for 2010. Staff has received the necessary documents for licensure. ? Speedway SuperAmerica The following individuals have applied for a Retail Grocery License
for 2010. Staff has received the necessary documents for licensure. ? Speedway SuperAmercia
CONSENT F3 12/9/09 ITEM: Appointment to Board of Water Commissioners SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: The City of Falcon Heights receives our water from St.
Paul Regional Water Services. This organization is governed by a board of commissioners who are appointed by the member cities. According to a 2002 Joint Powers Agreement, the City of
Falcon Heights is responsible for appointing a representative for their 2010-11 term. Currently Will Rossbach, Maplewood councilmember and mayor-elect, serves on the board. His term
expires at the end of 2009, and he has indicated interest in continuing on the board. The city council is not limited to appointing somebody from the City of Falcon Heights. ACTION REQUESTED:
Unless interest is shown otherwise, staff recommends that the Falcon Heights City Council appoint Will Rossbach to serve as Falcon Heights’ designated representative to the St. Paul
Regional Water Services Board of Commissioners for 2010-2011.
CONSENT F4 12/9/09 ITEM: Acceptance of DNR Community Forest Bonding Grant SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Earlier this year, the City of Falcon Heights submitted
a grant through the Minnesota Department of Natural Resources Community Forest Bonding Grant Program. The purpose of this grant is to assist communities in the removal and replacement
of dead or diseased trees. The city submitted a grant request in the amount of $21,750, and we were originally awarded $20,750. At the time the awards were about to be finalized, the
Emerald Ash Borer began to appear in Minnesota, so the DNR’s efforts were temporarily shifted to address the EAB outbreak. As a result of the EAB findings, the DNR decided to withhold
10% of the grant award to each community to help address the new priorities. Therefore, our new award will be in amount of $18,675. This money must be used between December 21, 2009
and June 30, 2011. It should be noted that this is a different grant than was recently submitted for the EAB program. These funds will be used for our non-ash tree removals and replantings.
ACTION REQUESTED: Staff recommends that the Falcon Heights City Council accept a Community Forest Bonding Grant from the Department of Natural Resources in the amount of $18,675.
CONSENT F5 12/9/09 ITEM: 2010 Housing Resource Center Consultant Services Agreement SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Attached to this report is the 2010 consultant
services agreement with the Greater Metropolitan Housing Corporation
(GMHC) for the Housing Resource Center. The City of Falcon Heights has partnered with GMHC for several years so that they can provide housing resources to our residents, including homebuyer
information, energy assistance, home improvement information, as well as gaining access to various loan programs offered through their offices. The 2010 contract amount is $2000, which
is the same as 2009. Prior to 2009 the contract totaled $5000. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the attached consultant services agreement
with the Greater Metropolitan Housing Corporation.
CONSENT F6 12/9/09 ITEM: 2010 Fee Schedule SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year the city council reviews and sets fees for various services that the
city provides. Staff reviews these fees annually to ensure that the charges billed both meet the expenses associated with the service and that they remain competitive with surrounding
cities. There are relatively few changes to the proposed 2010 fee schedule. The items of note include: ? Adding a $25 flat fee for driveway permits (currently based on valuation) ? Removing
total price (after tax) in the facility rental section to accommodate midyear changes in sales tax rates ? Clarifying the ability of staff to retain damage deposit in the case of rooms
that are not cleaned after use ? Inserting summer hours in allowable key pick-up times ? Adding a $50 fee for rental unit re-inspections (applies to third and subsequent inspections)
? Updating sanitary sewer fees to reflect rates associated with 2010 budget If the city council approves the implementation of a streetlight utility in 2010, a revised fee schedule will
be submitted for approval. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council adopt the attached resolution 09-18 approving the 2010 City of Falcon Heights fee schedule.
FEE SCHEDULE 2010 December 9, 2009 A. LICENSES 1. Business Licenses Item Fee Bus Benches (Courtesy) $ 25.00 per bench Filling Stations Less than 15 hours $ 100.00 15-20 hours $ 400.00
20 hours or more $ 500.00 General Business $ 50.00 Pool Halls $ 800.00 Precious Metal Dealer Investigation fee/general $1500.00 Investigation fee/MN only $ 500.00 License fee $2000.00
Restaurants Lunchroom $ 50.00 Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 Therapeutic Massage License Investigation fee $ 350.00 License fee $ 100.00 2.
Liquor Licenses Item Fee Bottle Club $ 300.00 Liquor, Off-Sale $ 310.00 Liquor, On-Sale $4000.00 Liquor, Special Event $ 25.00 Liquor, Sunday $ 200.00 Malt Beverage, Off-Sale $ 150.00
Malt Beverage, On-Sale $ 500.00 Malt Beverage, On-Sale (with wine license) $ 1.00 Wine License $2000.00 3. Other Licenses Item Fee Amusement machines (per machine) $ 30.00 Cigarette
sales $ 250.00 Contractor licenses $ 35.00 Itinerant salespersons & solicitors (for profit only) $ 25.00
25.00 Pool tables (per table) $ 30.00 Refuse Haulers $ 70.00 Rental License $ 50.00 B. PERMITS 1. Building permit fees: Total Valuation 2009 Fee $1.00 -$500.00 $25.00 $501.00 -$2,000.00
$25.00 for first $500, $3.25/each additional $100, to and including $2000 $2,001.00 -$25,000 $73.75 for first $2000, $14.75/each additional $1000, to and including $25,000 $25,001.00
-$50,000 $413.00 for first $25,000, $10.75/each additional $1000, to and including $50,000 $50,001.00 -$100,000.00 $681.75 for first $50,000, $7.50/each additional $1000, to and including
$100,000.00 $100,001.00 -$500,000.00 $1,056.75 for first $100,000, $6.00/each additional $1000, to and including $500,000 $500,001.00 -$1,000,000.00 $3,456.75 for first $500,000, $5.00/each
additional $1,000, to and including $1,000,000 $1,000,001 and up $5,956.75 for first $1,000,000, $4.00/each additional $1,000 Other Inspections and Fees: 1. Inspections outside of normal
business hours $47.00 per hour1 (minimum charge – two hours) 2. Reinspection fees assessed under provisions of Section 305.8 $47.00 per hour1 3. Inspections for which no fee is specifically
indicated $47.00 per hour1 (minimum charge – one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $47.00 per hour1 (minimum charge – one-half
hour) 5. For use of outside consultants for plan checking and inspections, or both actual costs2 1Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall
include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. 2Actual costs include administrative and overhead costs. 2. Relocation of structure
or building: $150.00 3. Demolition or removal of structure: $1.25/1,000 cubic ft; minimum $50.00
4. Mechanical permit fees a. Residential Work Base Fee $30.00 Gas Piping $10.00 $500 valuation or less (repair or installation) $ 6.00 Each additional $500 cost of repair or installation
Gas or oil fired furnaces or boilers $25.00 First 100,00 BTU input or less. $ 5.00 Each additional 100,00 input or fraction thereof. Warm air or hot water heating system $30.00 First
100,000 BTU input for construction, installation, alteration, or replacement of each warm air furnace duct work or hot water system per unit. $ 6.00 Each additional 100,000 BTU input
or fraction thereof. $20.00 First 100,000 BTU input per unit on unit heaters $ 5.00 Each additional 100,000 BTU input or fraction thereof. Air conditioning $30.00 First 5 tons (60,000
BTU) of air conditioning per unit or of cooling for duct work for air conditioning. $ 6.00 Each ton (12,000 BTU) or fraction thereof over first 5 tons for duct work or air conditioning.
Other Items $35.00 Wood burning furnace per unit $35.00 Swimming pool heater per unit $25.00 Air exchanger with duct work per unit $25.00 Gas or oil space heater per unit $25.00 Gas
direct vent heater per unit $25.00 Gas fireplace log or heater per unit $25.00 Gas hot water heater for domestic hot water b. Commercial Work Gas piping, refrigeration, chilled water,
pneumatic control, ventilation, exhaust, hot water, steam, and warm air heating systems. This fee shall be $50 plus 1-1/4 percent (1.25%) of the total valuation of the work. Value of
the work must include the cost of installation, alteration, addition, and repairs, including fans, hoods, HVAC units and heat transfer units, and all labor and materials necessary for
installation. In addition, it shall include all material and equipment supplied by other sources when those materials are normally supplied by the contractor.
5. Plumbing Permit Fees. $30.00 base fee plus $7.00 per fixture installed 6. Sewer Connection or Repair $25.00 7. Water Connection Meter Size Fee 3/4" $ 62.00 1" $ 115.00 1-1/2" $ 265.00
2" $ 470.00 3" $1,080.00 8. Street Opening Fee $25.00 (plus cost of permit) 9. Fence Permit Fee $25.00 10. Driveway Permit Fee $25.00 C. PLANNING FEES Item Fee Comprehensive Plan Amendment
$ 500.00 Conditional Use Permit $ 165.00 Design Review (when required by code) $ 50.00 Lot Split (one lot into two) $ 250.00 Planned Unit Development $ 500.00 Rezoning/Zoning Amendment
$ 500.00 Subdivision (>1 new lot) $ 300.00 + $ 100.00/lot created Variance $ 150.00
D. FACILITY RENTAL FEES Private use of public facilities is permitted on a space available basis. Reservations are required and security deposits may be required for private use of the
following community facilities: Park Building Rental Fees Venue Amenities Rates (6 hours) Additional Hours (per hour) Community Park Building 2050 Roselawn Ave (corner of Roselawn and
Cleveland) Enclosed building Kitchen facilities Bathrooms Playground Tennis Courts Tables and Chairs 2 BBQ grills 9 outdoor picnic tables Baseball field Basketball courts Soccer field
(seasonal) Ice rink (seasonal) $100.00 + Tax $35.00 + Tax Upper Picnic Area (connected to park building) 9 picnic tables 2 BBQ grills Trash receptacles $20.00 + Tax $5.00 + Tax Lower
Picnic Area (Southwest corner of park) 2 Picnic tables 1 BBQ grill Trash recepticles $15.00 + Tax $5.00 + Tax Curtiss Field 1551 W. Iowa Ave. Enclosed building Bathrooms Playground Basketball
court 3 Outdoor picnic tables Field space Baseball field Ice rink (seasonal) Water fountain $40.00 + Tax $5.00 + Tax Rentals Play Kit: Variety of balls, frisbee and other play equipment
$25.00 Deposit. $10.00 is refunded at the time of return. NA Set up/Tear down $25.00 NA
Field Fees (Fees apply only for Games and Practices. Tournaments or special events/services are subject to additional fees). Groups Fee (3 hour block time) One time rental Fee – Seasonal
(3 hr. block time) (April-August) 1 day a week for a period of 4 weeks Additional Hours (per hour) Resident $30.00 + Tax $100.00 + Tax $10.00 + Tax Non Resident $45.00 + Tax $160.00
+ Tax $15.00 + Tax Youth Organizations $30.00 + Tax $100.00 + Tax NA City Hall Rental Fees City Hall Capacity Rates (3 hours) Additional Hours (per hour) Council Chambers Full Room 150
75 seated $110.00 $40.00 Council Chambers Front Half 75 30 seated $45.00 $15.00 Council Chambers Back Half + Kitchen Facility 75 30 seated $70.00 $15.00 Conference Room 10 Maximum $30.00
$5.00 Set Up Fee $25.00 NA * For building rentals there is a $200 damage/cleanup deposit required that needs to be made in a separate form than the payment. Deposit will be refunded
upon return of the key and inspection of the park building. * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm (7:30 am
– 5:00 pm Memorial Day-Labor Day) * Park building/field rental permits will be issued when payment is received. * If you plan to bring any equipment into the park you must fill out a
Hold Harmless Agreement prior to rental.
E. FACILITY USE BY PUBLIC SERVICE ORGANIZATIONS 1. Public facilities are available for use on a reservation basis. 2. The following shall be allowed use of public facilities but set
up/tear down fees apply: a. Specifically listed local organizations: ? League of Women Voters ? Senior Citizen Groups (Falconeers, Roseville Area Seniors) ? Ramsey County League of Local
Governments ? League of Minnesota Cities/Association of Metropolitan Municipalities ? Watershed management organizations ? Scouts, Brownie Troops, 4-H, Campfire ? Neighborhood Groups
(e.g. Grove Association, Maple Knoll Courtyard Homeowner’s Association) ? 55 Alive Mature Driving Class ? Cable Commission ? Developers when presenting to neighbors ? Legislators for
informational (non-campaign) meetings, except after the filing date and before the November election of a legislative election year unless requested by a majority of the city council
? Northwest Youth and Family Service ? Ramsey County Anti-Violence Initiative ? Lauderdale and Falcon Heights Lions Club ? Roseville Rotary Club ? Party Precinct caucuses, legislated
district conventions and county conventions under the requirements of MN State Statute 202A.192 ? AARP Tax Services ? Hobby groups or clubs that meet the following criteria: o Falcon
Heights based (A minimum of 25% of on-going members or participants are Falcon Heights residents). o Non-profit o Open membership o Founded on a hobby o Actively reaches out to include
people of different ages, especially youth, to encourage intergenerational exchanges of information o Encourages a community service and/or benefit component ? Falcon Heights neighborhood
or community groups whose activities are open to all and for the sole purpose of developing, fostering and strengthening neighborhood and community well-being. ? Any organization that
meets the above guidelines yet uses a facility more than twice a year shall be charged $100 per year. ? Any organization denied free use under this policy may appeal to the city council.
b. The organization or group cannot be a private, business, political, religious organization.
c. Any organization denied free use under this policy as defined in this section may appeal to the city council. 3. The Roseville Area Schools will be charged their own prevailing rates
for use of city facilities. F. MISCELLANEOUS FEES. Item Fee Agendas (Council or Planning) 1 $15.00/year City Council Minutes1 $35.00/year Planning Commission Minutes1 $20.00/year Single
copies $.25/page for first 100 pages Assessment search $20.00 Maps $ 6.50 Open burning permit $25.00 (no charge for recreational fires) 1 The charges apply only when hard copies are
mailed. These documents can be viewed free of charge on the website or at City Hall. G. FALSE ALARM FEES 1. Fire False Alarms $175.00 for second false alarm and $225.00 for the third
and all subsequent false alarms at an address within one calendar year. 2. Security False Alarms $60.00 for second call and $75.00 for the third and each subsequent false alarm at an
address within one calendar year. 3. Penalties and Assessment Penalties for late payment and assessment of unpaid fees are the same as stipulated for unpaid utility fees in the city
code. H. VEHICLE EMERGENCY RESPONSE The fee for emergency personnel response to accidents is $350.00/vehicle. I. PARKING FEES Item Fee Application fee for residential area permit parking
$ 200.00 Annual residential area parking permits First two vehicles $ 15.00/vehicle Third and subsequent vehicles $ 25.00/vehicle Lost permit replacement $ 7.00 Temporary parking permit
(up to 3 weeks) $ 3.00/vehicle Temporary parking permit for 5 or more vehicles for a one-time/one-day event $ 25.00/event Mobile Storage Structure $ 10.00
J. RENTAL HOUSING RE-INSPECTIONS $50.00 for third and subsequent inspections K. SANITARY SEWER The sanitary sewer fee is $55.00 per quarter for residential units and $.0163735 per cubic
foot for commercial units. L. STORM DRAINAGE The fee for storm drainage is $16.75 per quarter for residential units and $156.33 per acre for commercial and apartment units. M. HYDRANT
WATER The fee for hydrant water is 6% surcharge of the water bill. N. RECYCLING The recycling charge is $4.38 per quarter for residential units. O. FEES FOR UNSPECIFIED REQUESTS A private
party or public institution (hereinafter applicant) making a request to the City for approval of a project or for public assistance must cover the City's consultants' costs associated
with reviewing the request. Prior to having the request considered by the City, the applicant must deposit an escrow fee in an amount that is estimated to cover the City's consultants'
costs as determined by the City Administrator. If the City's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover
the additional costs. The City shall use the applicant's fees to cover the City's actual consultants' costs in reviewing the request regardless of the City's action on the applicant's
request. If the applicant's escrow fees exceed the City's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant.
CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA Resolution No. 09-18 A RESOLUTION ADOPTING A FEE SCHEDULE THE CITY COUNCIL OF FALCON HEIGHTS RESOLVES: The City of Falcon Heights Fee
Schedule attached hereto as Exhibit A and incorporated herein by reference is hereby adopted. This schedule shall be effective upon passage. ADOPTED this 9th day of December 2009, by
the City Council of Falcon Heights, Minnesota. Moved by: Approved by: ________________________ Peter Lindstrom, Mayor December 9, 2009 LINDSTROM ____ In Favor Attested by: _________________________
KUETTEL Justin Miller HARRIS City Administrator LONG December 9, 2009 MERCER-TAYLOR ____ Against
CONSENT F7 12/9/09 ITEM: Statutory Tort Limits Liability Coverage for City SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION/DESCRIPTION:
Effective January 1, 2010, the statutory tort limits for the City of Falcon Heights under our insurance policy with the League of Minnesota Cities Insurance Trust will be $1,500,000.
A single claim maximum will be $500,000 and a single claim maximum for all parties will be $1,500,000. The League of Minnesota Cities Insurance Trust (LMCIT) is requesting that cities
determine if they wish to waive the statutory tort limits for 2010. Under certain circumstances the LMCIT, which represents the city in these claims, may negotiate above the legal liability
limit if necessary because some claims like employment are exempt from the cap. The general counsel from the LMCIT states that cities make different choices depending upon their circumstances.
However, they perceived that maintaining the limit was prudent in many cases. cases. The City has had no claims with settlements for several years. Since 2000, the city council has voted
not to waive the statutory tort limits. ACTION REQUESTED: Staff recommends that the city council approve a motion not to waive the city’s statutory tort limits for 2010.
CONSENT F8 12/9/09 ITEM:. Designated Signors for Orders Drawn on City Funds. SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator. EXPLANATION/DESCRIPTION:
Summary and action requested. In accordance with Minnesota Statute 412.271 the Mayor and City Clerk are required to be the designated signors for any orders drawn on the city's funds.
Each order drawn on City funds requires two signatures. Currently, Mayor Peter Lindstrom and the City Administrator Justin Miller serving as City Clerk are designated signors and fulfill
this statutory requirement. The other council members are also designated signors but would only use this authority in emergency situations. The results of the November 3rd election
will require some changes to the City’s designated signors. Laura Kuettel will need to be removed as a designated signor on City funds when her term expires. The newly elected council
member, Keith Gosline, needs to be added as a designated signor for orders drawn on City funds when his term commences. The City uses facsimile signatures for the designated signors.
ACTION REQUESTED: Remove Laura Kuettel as a designated signor on City funds when her term expires Add the newly elected council member Keith Gosline as a designated signor when his term
commences and continue using facsimile signatures for all designated signors.
CONSENT F9 12/09/09 ITEM: Budget Changes for 2009 SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION/DESCRIPTION: Summary and
action requested. At the end of each year a comparison of actual expenses is made to the budgeted expenses for each fund. During 2009, a couple of additional expenses occurred which
resulted in the need to update some specific budget line items. Fund 101 General Fund: There was originally a $21,732 budgeted transfer from sanitary sewer fund 601 to the general fund
101 to help fund operational expenses. Like other years, staff recommends that only the portion be transferred to maintain the general fund balance to be approximate value of the fund
balance ending the previous year December 31, 2008. Fund 317 NE Quadrant Improvement 1999 Bond Fund: This bond fund requires a five year arbitrage calculation which was not included
within the original budget. This additional cost will total $2,750. Staff recommends increasing the “bond fees” line item by an additional $2,750. Fund 412 TIF District # 1-2: The original
budget line item for “consulting-streetscape” was accidently left off the budget when it was prepared in 2008. These expenses have been authorized and approved by the council for 2009.
Staff recommends establishing the budget line item at a value of $18,000. Fund 414 TIF District # 1-3: The city has received the second half tax payments. The tax increment revenue received
for this district for 2009 is estimated to be $12,000 more than what was originally estimated and will result in an increase in the pay as you go payment to the developer. Staff recommends
increasing the tax increment revenue line item by $12,000 and increasing the pay as you go payment expense line item by $12,000. Also, additional expense is estimated for our financial
advisors for estimating the revenues, expenses, and calculating the city portion of the tax increment allowed by contract. Staff recommends increasing the other professional service
expense line item by $5,000. Fund 419 Infrastructure: The mill and overlay project was added after the 2009 budget had been completed. In addition, St Paul Water Utility determined that
the water main needed to be reconstructed during the completion of the street project. The water main project expense was added to the city contract with St Paul Water Utility reimbursing
the city for the water main reconstruction expenses. These projects have been approved by the council and for bookkeeping purposes budget line items need to be established. Staff recommends
adding to the expense line items the following: Mill and Overlay: $135,000 Water main Reconstruction: $94,000 Engineering $30,000 ACTION REQUESTED: Staff recommends approval of the budget
line item increases as discussed above.