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HomeMy WebLinkAboutCCAgen_10Jan13CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 13, 2010 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: Swearing in of Council Members Keith Gosline and Pam Harris D. APPROVAL OF MINUTES: December 9, 2009 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 1/07/10: $224,958.49 Payroll through 12/29/09: $30,503.66 2. City License Renewal 3. New Mileage Reimbursement Rate 4. Appointment of Michelle Tesser as Deputy City Clerk 5. Review of Elected Officials Out-Of-State Travel Policy 6. Resolution designating official depositories 7. 2010 Fee Schedule, Correction of Residential Sanitary Sewer Rate 8. Designation of Official Newspaper 9. Review and Adopt Council Standing Rules 10. Appointment of City Engineer 11. Appointment of City Attorneys 12. Appointment of City Auditor 13. Commission Appointments 14. Designation of 2010 Acting Mayor 1?5. Council Liaison Assignments G: POLICY ITEMS 1. Purchase of Utility Vehicle from Little Canada 2. 2010 Tree Trimmer Contract H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES December 9, 2009 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X___ HARRIS __AB__ KUETTEL _X___ LONG __X__ MERCER-TAYLOR _X___ MILLER _X___ C. PRESENTATIONS: 1. Resolution Declaring December 9, 2009 as Laura Kuettel Day MERCER-TAYLOR MOVED APPROVAL 3-0 D. APPROVAL OF MINUTES: November 18, 2009 E. PUBLIC HEARINGS: 1. 2010 Budget Hearing and Adoption KUETTEL MOVED APPROVAL 4-0 Public comments received: BRYAN OLSON 1592 ROSELAWN F. CONSENT AGENDA: KUETTEL MOVED APPROVAL 4-0 1. General Disbursements through 12/02/09: $160,968.79 Payroll through 11/25/09: $15,102.21 2. City License Renewal 3. Appointment of St. Paul Regional Water Services Board TABLED 4. Acceptance of DNR Community Forest Bonding Grant 5. 2010 Housing Resource Center Agreement 6. 2010 Fee Schedule 7. Election to Not Waive 2010 Tort Liability Limits 8. Designated Signors for Orders Drawn on City Funds 9. Budget Changes for 2009 G: POLICY POLICY ITEMS H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: BRYAN OLSON 1592 ROSELAWN J. ADJOURNMENT: 8:04 pm CONSENT F1 1/13/10 ITEM: General Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements through 1/07/10: $224,958.49 Payroll through 12/29/09: $30,503.66 ATTACHMENTS: General disbursements and payroll ACTION REQUESTED: Approval CONSENT F2 1/13/10 ITEM: City License Renewals SUBMITTED BY: Lisa Abernathy -Deputy Clerk The following individuals have applied for a Mechanical Contractors License for 2010. Staff has received the necessary documents for licensure. ? Wenzel Heating & Air Conditioning ? South Town Refrigeration ? CenterPoint Energy ? Bonfe Plumbing Heating and Air ? Norblom Plumbing ? Sedgwick Heating and Air Conditioning ? Hoffman Corner Heating & Air Conditioning ? Home Energy Center ? Woodland Stoves & Fireplaces ? St. Paul Plumbing and Heating The following individuals have applied for a Municipal Business License for 2010. Staff has received the necessary documents for licensure. ? Out on a Limb Dance Company & School ? Premier Health ? Arthur Williams ? Central Pediatrics ? The Coffee Grounds ? State of Minnesota Board of School Administrators ? Edward Jones The following individuals have applied for a Tree Trimmers/Removal Contractors License for 2010. Staff has received the necessary documents for licensure. ? Rainbow Treecare ? Bartlett Tree ? Northern Arborists ? St. Croix Tree Service ? 4 Seasons Tree Care ? Northeast Tree Inc. The following individuals have applied for a General Contractor’s License for 2010. Staff has received the necessary documents for licensure. ? Kraus-Anderson Construction Company ? Asphalt Driveway Co. The following individuals have applied for a Refuse/Recyclers License for 2010. Staff has received the necessary documents for licensure. ? Waste Management ? Coolidge Trucking Systems ? Keith Krupenny and Sons Disposal Service, Inc. The following individuals have applied for a Home Occupation License for 2010. Staff has received the necessary documents for licensure. ? M.A.R.C.H Services The following individuals have applied for a Massage License for 2010. Staff has received the necessary documents for licensure. ? Mihaly F. Vincze-Turcean-Hair Design Unlimited CONSENT F3 01/13/10 ITEM:. New Mileage Reimbursement rate for 2010. SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: The business mileage reimbursement rate allowed by the IRS has been decreased from 55.0 cents per mile in 2009 to 50.0 cents per mile for 2010. This new rate becomes effective January 1, 2010. The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile. ACTION REQUESTED: Decrease the mileage reimbursement rate to the new level approved by the IRS. CONSENT F4 1/13/10 ITEM: Appointment of Michelle Tesser as Deputy City Clerk SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Included in the 2010 budget is authorization to fill the vacant full-time deputy clerk position with a ¾ time position. The job was posted on the city’s website as well as with the League of Minnesota Cities, and roughly 100 applications were received. In December 2009, a panel interviewed five candidates and Michelle Tesser was offered the deputy clerk position, pending city council approval. Michelle has experience working in the cities of Northfield and Hugo, and before earning her Master of Public Administration degree from Hamline University, was a paralegal with two local law firms. Staff is very excited about the addition of Michelle to the Falcon Heights organization and is happy to recommend her approval to the city council. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council appoint Michelle Tesser to the position of part time deputy clerk at at a beginning rate of $18.00/hour. CONSENT F5 1/13/10 ITEM: Review of Elected Official Out-of-State Travel Policy SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In 2005, the Minnesota state legislature passed a requirement that cities adopt a policy that regulates out-of-state travel by elected officials. The Falcon Heights City Council adopted the attached policy on November 9, 2005. One provision of the statute is that the policy be reviewed annually by the city council. REQUESTED ACTION: Staff recommends that the Falcon Heights City Council affirm the attached City of Falcon Heights Elected Official Out-of-State Travel policy adopted November 9, 2005. CONSENT F6 1/13/10 ITEM: Resolution designating official depositories for 2010 SUBMITTED BY: Roland Olson, Finance Director EXPLANATION: All investments are made according to State law and the City’s Investment Policy. The City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral is furnished by the financial institutions as required by law. ACTION REQUESTED: Adoption of Resolution 10-01 approving the official depositories for 2010. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 13, 2010 No. 10-01 -----------------------------------------------------------A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Public Fund Services Morgan Stanley Smith Barney, LLC Wells Fargo Advisors, LLC Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund) DMA Securities Inc (4M and 4M Plus Investment Pools) Wells Fargo Securities, LLC BE IT FURTHER RESOLVED that the City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral shall be furnished by the financial institutions as required by law. --------------------------------------------------------------------Moved by: Approved by: ________________________ Peter Lindstrom, Mayor January 13, 2010 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Justin Miller HARRIS ____ Against City Administrator LONG January 13, 2010 MERCER-TAYLOR CONSENT F7 01/13/10 ITEM: 2010 Fee Schedule, Correction of Residential Sanitary Sewer Fee SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: An error occurred on the 2010 fee schedule and needs to be corrected. The residential sanitary sewer fee was listed as being $55.00 per quarter while it should have been listed as being $55.50 per quarter for a residential unit. The commercial unit fee was correctly listed and does not need to be corrected. ACTION REQUESTED: Correct the 2010 fee schedule to list the residential sanitary sewer fee as being $55.50 per quarter. CONSENT F8 1/13/10 ITEM: Designation of official newspaper for 2010 SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: State statute requires that a city designate a legal newspaper of general circulation in the city. This newspaper is used when the city is required to publish legal notification regarding public hearings, elections and city financial matters. There are two local papers that service Falcon Heights: Park Bugle and the Roseville Review. Staff recommends that the City designate the Roseville Review as its legal newspaper in 2010 for the following reasons. ? The Roseville Review circulates to most households in Falcon Heights. ? The Roseville Review is a weekly publication. A monthly publication such as the Park Bugle would not suit the City’s needs, as the City Council meets twice a month, and legal notices must be published on a more timely schedule. ? The $5.00 per column inch charge for the Roseville Review is lowest. ACTION REQUESTED: Designate the Roseville Review as the City’s legal newspaper for 2010. CONSENT F9 1/13/09 ITEM: Review and adopt Council standing rules SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Each year at the first Council meeting, the City Council reviews the operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time. ATTACHMENT: City Council Standing Rules ACTION REQUESTED: Adopt standing rules as amended 2/8/2006 for 2010. Amended February 8, 2006 B. CITY COUNCIL STANDING RULES INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision process is best served when the public has every opportunity to present views, the following rules are established to govern regular and special council meetings, as well as formal public hearings. There are several goals behind these rules. 1. In general, free and open discussion by all interested parties should be an essential part of the decision making process. 2. The council process should have as little procedural overhead as possible. 3. Time is better spent on substantial matters rather than proforma matters. MEMBERSHIP The formal council membership consists of the four council members and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the mayor, or in the absence of the mayor, the acting mayor will be considered the chairperson. RULES Agenda 1. To be considered, an item must be on the agenda and the agenda must be distributed to all of the council members and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote, but this should be used only for minor items or items with extreme time constraints. 2. An item can be moved from the consent agenda to the action agenda at the request of any council member. 3. Since there will be an audience and cable TV viewers not familiar with each item, the chair will give a brief explanation of each item as it is addressed. 4. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the interest of: a. Filling in time before a scheduled item, i.e. a public hearing. b. Grouping several items to best make use of consultant time. c. Accommodating individuals who have attended the meeting specifically to provide input on an item. Process – Regular and Special Council Meetings 1. For these proceedings, the council will use the “open discussion” procedure. That is, discussion is open to any member before or after a motion is made. This privilege is also extended to the city administrator, city clerk and any of the consultants who may have an interest in or can contribute to the item at hand. 2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to provide input. The chair may also rule out of order any input felt to be redundant, superfluous, or irrelevant. 3. The chair can make liberal use of the “unanimous consent” procedure. That is, items that in the judgment of the chair are likely to be unanimously approved, can be introduced for approval with the statement “If there are no objections . . . stands approved (or denied).” If any council member has an objection, the item reverts reverts to the standard motion procedure. This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e. resolutions, or for approval of the consent agenda. 4. The standard motion procedure is changed to not require a second. A motion need only to be considered. This also applies to amendments. 5. To eliminate confusion, only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. 6. The general mode of voting will be by acclamation, but with enough clarity that the individual votes can be recorded in the minutes. If in doubt, the city clerk can request a clarification. 7. The meeting will be recorded and the recording will be retained for three months following approval of the minutes for that meeting. The standard retention can be extended if, in the judgment of the mayor, city administrator, administrator, city clerk or any council member, such action is warranted. Council workshop sessions are open to the public but will not be recorded. 8. If the council action is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process – Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. 1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the chair will introduce the hearing with an explanation of the issues. This explanation will be given by the chair or a person designated by the chair. The use of explanatory visual aids is encouraged. 2. Following the explanation, input from the public will be taken. Prior to accepting input, though, the chair will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter, and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. 3. All individuals wishing to speak must identify themselves, their address, and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The council may take up to 15 minutes to review written statements presented at the meeting. If the council decides to not act on the issue at the public hearing meeting, it may, by majority vote, extend the time where written input will be taken to a day no later than one week before the next meeting where a deciding vote is planned. 4. All speakers are expected to be businesslike, to the point and courteous. Anyone not abiding by these rules will be considered out of order. 5. The council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. These “points of information” requests should be held to a minimum. 6. Once the public testimony phase is complete, the chair will announce the public hearing to be closed and the council will revert back to its open discussion mode of operation. From this point on, public input will only be appropriate when solicited by the council. 7. It shall be the intent of the council to vote on the issue at the same meeting as the public hearing and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date, that procedure will be clearly explained to the audience. 8. No public hearing will extend beyond 10 PM. 9. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor. 10. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 11. If the public hearing is to set an assessment rate, the assessment formula(s) under discussion cannot be altered. This implies that the council has fully discussed any formulas prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality and feasibility. 12. If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in September. This is to allow time to correct any errors prior to the time needed to certify the rolls to the county. ADOPTION/MODIFICATION/SUSPENSION These rules, with the exception of the mandatory 10:30 PM adjournment, can be adopted, modified or suspended in whole or in part by a ¾ vote of the council. If suspended, they are automatically reinstated at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules, Sikkink’s Seven Motion System (attached) will apply. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The chair will interpret the rules. However, the chair’s interpretation can be appealed by any council member and can be overruled by a majority vote. Attachment SIKKINK’S SEVEN MOTION SYSTEM General Rules for a Simplified System of Parliamentary Procedure 1. The purpose of this decision making system is to allow efficient decision making that represents a majority position. Any motion, request, discussion or proposal, which seems to have as its purpose unreasonable delay, manipulation, or the goal of serving individual ends rather than group ends, can be ruled out of order by the chair. Such a ruling by the chair will be subject to the motion called appeal. 2. Free and open discussions are valued in this decision making system. For that reason, most motions are discussable and the motion to restrict discussion requires a 2/3 vote in order to pass. In recognizing persons for discussion, the chair first recognizes the person who made the motion, next recognizes other persons and always recognizes a person who has not spoken over a person who has already participated in the discussion. As far as possible, the chair should try to alternately recognize persons representing different viewpoints. 3. In examining the chart on the following page, you will note that five of the seven motions are amendable. However, only one amendment at a time may be considered. As soon as that amendment is passed or defeated, another amendment may be proposed. 4. The number in front of the motion listed indicates the rank of each motion. Thus, #1 – General motions are lowest in rank, and #7 – Restrict Debate motions are highest in rank. Two rules apply: (1) You usually cannot consider two motions of the same rank at the same time, and (2) If a motion of one rank is being considered, a motion of the same rank or lower rank is usually out of order, but a motion of higher rank is in order. While these rules generally apply, the chair may allow some flexibility in certain circumstances. These situations almost always occur with motions #5, 6 and 7. For example, if #7 -“Restrict Discussion” is being discussed and a member wants a secret ballot vote on the matter, Request, while lower in rank, could could be used to accomplish this purpose. The chair is allowed to make all decisions on exceptions, but all such decisions are subject to appeal. CONSENT F10 1/13/10 ITEM: Appointment of City Engineer SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Staff recommends that the contract with the City of Roseville be continued for 2010, and that Deb Bloom be appointed as the City Engineer. ACTION REQUESTED: Approval of Deb Bloom and the City of Roseville as City Engineer for 2010. CONSENT F11 1/13/10 ITEM: Appointment of City Attorneys SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: For several years, the City of Falcon Heights has contracted our prosecuting attorney services to outside attorneys. The law firm of Anderson, Helgen, Davis and Nissen has provided this service for the past year (taking over for Hughes and Costello, but using the same attorneys) and has done so in quite satisfactory fashion. Likewise, the city has used the law firm of Campbell Knutson, P.A. for civil attorney services for many years. Roger Knutson is the main contact, but the city uses various attorneys in the firm for our daily needs. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve the law firm of Anderson, Helgen, Davis and Nissen to provide prosecution legal services and the firm of Campbell Knutson, P.A. for civil legal services for 2010. CONSENT F12 1/13/10 ITEM: Appointment of City Auditor for 2010 SUBMITTED BY: Roland Olson, Finance Director EXPLANATION: Each year we are required to have an independent firm audit our financial records. For the past several years, we have used Kern-DeWenter-Viere as our auditors, and we have been very satisfied with their services. ACTION REQUESTED: Approval of KDV, Kern-DeWenter-Viere, as the City Auditor for 2010. CONSENT F13 1/13/10 ITEM: Commission Appointments SUBMITTED BY: Peter Lindstrom, Mayor EXPLANATION: I recommend that the following individuals be appointed to city commissions: Environment Commission ? Ron Kroese and Diane Ross (reappointments for second term) ? Rebecca Montgomery Planning Commission ? Wendy Noble (reappointment for second term) ? Ryan Wartick ? Chris Minns Park and Recreation Commission ? Lonetta Hanson Human Rights Commission ? Gwen Willems St. Paul Regional Water Services Board of Commissioners (2010-2011 Term) ? Jim Bykowski ACTION REQUESTED: Approval. CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: ______12/29/2009 _________________________________________________ NAME: ______James J Bykowski___________________________________________ ADDRESS: ___1745 Saint Marys Street ______________________________________ PHONE: (H) ____(651) 645-8982 _____ (W) ________________________ EMAIL ADDRESS: ____ j.bykowski@comcast.net ___________________________ HOW LONG AT ABOVE ADDRESS? ____since February, 1970 ________________ IN WHAT CAPACITY DO YOU WISH TO SERVE? ____________________________ Falcon Heights City Representative, County Board of Water Commissioners__________________________________________ REASON YOU WISH TO SERVE ON ABOVE: _______________________________ ____Interest in Public Service ____ ____High Interest in sustaining highest water quality and conservation ____ PRIOR PUBLIC (OR RELATED) SERVICE: St Rose of Lima School Board, Loaned Executive to St. Paul United Way, Past Board Member – Business and Economic Education Foundation, Falcon Heights Recreation Committee, United Way Funds Allocation Committee ________________________________________________ _______________________ OTHER RELEVANT BACKGROUND (OR COMMENTS): ______________________ B.S.M.E. – Marquette University M.B.A. – Carlson School of Business, University of Minnesota 36 year work experience in Engineering, Operations Planning, Distribution and Logistics with 3M Company, Gillette Co., Pillsbury/Grand Metropolitan/Diageo/General Mills CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: December 19, 2009 NAME: Christopher Minns ADDRESS: 1784 Asbury Street PHONE: (H) 651 645 5391 (W) 651 696 1428 EMAIL ADDRESS: cminns@spa.edu HOW LONG AT ABOVE ADDRESS? Fourteenth year IN WHAT CAPACITY DO YOU WISH TO SERVE? Planning Commission REASON YOU WISH TO SERVE ON ABOVE: I am a long-time resident of Falcon Heights and I have never actively served the community. I am interested in the community’s future, and would like to become more involved in helping to determine how it grows in the near future. PRIOR PUBLIC (OR RELATED) SERVICE: Never in the United States, but, before I immigrated here, I was involved in my local community in the Bahamas by volunteering and being a member of the Board of Works and the Chamber of Commerce. I have been on numerous planning committees at my job, and am currently a member of my middle school’s administrative team. OTHER RELEVANT BACKGROUND (OR COMMENTS): I am a middle school teacher. My seventh grade class is an issues-based class that studies water, climate change/global warming, energy, and consumption. Part of our work involves figuring out ways to use our knowledge to take action, particularly at the local level. This would be a way for me to become meaningfully engaged in my community. CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: ___December 7, 2009_______________________________________________ NAME: _______Rebecca Montgomery__________________________________ ADDRESS: ___2222 Folwell Ave___________________________________ PHONE: (H) __651-644-0588___ (W) ____612-624-7249______ EMAIL ADDRESS: _____rebeccam@umn.edu________________ HOW LONG AT ABOVE ADDRESS? ___six years_______________________ IN WHAT CAPACITY DO YOU WISH TO SERVE? _____I wish to serve on the _____ _____environment commission___________________ _________________________ ______________________________________________ REASON YOU WISH TO SERVE ON ABOVE: Over the past several years, I have become more aware of the role of urban ecosystems in local & regional ecological processes. Our decisions about management of urban landscapes influence carbon loss and storage, nutrient and contaminant transport, water quality, storm water runoff, invasive species movement, etc. I would like to take a more active role in promoting sound decisions about the management of urban environments starting with my home city. ____________________________________ ___________________________________ ________________________________________________________________________ PRIOR PUBLIC (OR RELATED) SERVICE: none __________________________________________________ _____________________ ________________________________________________________________________ OTHER RELEVANT BACKGROUND (OR COMMENTS): I am a plant ecologist and teach forest ecology and ecology of managed ecosystems at the University of Minnesota. I study the effects of global change on forest ecosystems. ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ _____________________________________________________ __________________ CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: __January 2nd, 2010______________________________________________________ NAME: __Matthew Waite________________________________________________________ ADDRESS: _1810 Simpson St Falcon Heights MN___________________________________ PHONE: (H) _612.859.7320 (c)______________ (W) __651.582.4212___________ EMAIL ADDRESS: __matthewjameswaite@gmail.com________________________________ HOW LONG AT ABOVE ADDRESS? __6 months__________________________________ IN WHAT CAPACITY DO YOU WISH TO SERVE? __I would like to volunteer for the Planning Commission_________________________________ __________________________ ________________________________________________________________________ REASON YOU WISH TO SERVE ON ABOVE: __I have always enjoyed getting involved in my local community and have a strong interest in city planning. As a mechanical engineer, I always enjoyed the analysis of land use within city limits. With the recent completion of my MBA, I would like to join join my technical and business skills to support the planning/zoning decisions of Falcon Heights. Most importantly, over the course of my life I have enjoyed giving back to the community as demonstrated below.________________________________________ PRIOR PUBLIC (OR RELATED) SERVICE: _I have been involved in numerous volunteer roles in my prior communities. I have served as a summer volunteer at my hometown Community House serving underprivileged children, a community leader at my church and as a volunteer host to an Iraqi refugee family. I have also been a chair for the annual Kellogg Charity Ball helping to raise $10,000 for a local non-profit organization.__________________________ ____________________________ ___________________________________________ OTHER RELEVANT BACKGROUND (OR COMMENTS): _I would thoroughly enjoy helping my community make decisions regarding planning/zoning. I believe my technical and business experiences would be a helpful perspective. _____________________ ________________________________________________________________________ __________________________________ _____________________________________ ________________________________________________________________________ CONSENT F14 1/13/10 ITEM: Designation of 2010 Acting Mayor SUBMITTED BY: Mayor Peter Lindstrom EXPLANATION: Periodically, the mayor’s absence requires that official duties (such as signing official documents, running city council meetings, etc.) need to be conducted in a timely manner. Past practice has been to rotate this position among the various city councilmembers. The 2009 acting mayor was Councilmember Harris. The mayor still retains the right to name other council members as acting mayor when planned absences are anticipated, but the formal designation of an acting mayor allows for continuity of operations in the case of an emergency or unplanned absence. REQUESTED ACTION: I recommend that the Falcon Heights City Council appoint Beth Mercer-Taylor as acting mayor for 2010. CONSENT F15 1/13/10 ITEM: Council liaison assignments SUBMITTED BY: Peter Lindstrom, Mayor EXPLANATION: Council members are each assigned to serve as a liaison between the City Council and the various Commissions each year. Assignments for 2010 are as follows: ? Environment – Peter Lindstrom ? Parks and Recreation – Keith Gosline ? Planning – Pam Harris ? Human Rights – Chuck Long ? Neighborhood – Beth Mercer-Taylor ? U of MN Campus Area Coordinating Committee and Stadium Area Advisory Group, -Peter Lindstrom ? Ramsey County League of Local Governments – Beth Mercer-Taylor ? Northwest Youth and Family Services – Peter Lindstrom ? North Suburban Cable Commission – Rick Talbot (Justin Miller alternate) ACTION REQUESTED: Approval POLICY G1 1/13/10 ITEM: Purchase of Fire Utility Vehicle from Little Canada SUBMITTED BY: Justin Miller, City Administrator Clem Kurhajetz, Fire Chief EXPLANATION: The 2010 Capital Improvements Plan (CIP) has $20,000 included for the purchase of a utility vehicle for the fire department. This vehicle will be used to respond to calls, return used equipment to the fire station after calls (which is currently done in personal vehicles) and allow for more efficient use of the larger fire trucks. Over the past two years, the fire department has been researching possible vehicles, and late last year they were approached by the City of Little Canada who is in the process of selling one of their older trucks. They are replacing their 1998 Chevrolet one-ton crew cab truck with a new vehicle, and are looking to sell it to an interested fire department. The vehicle is fully equipped, and if the truck and equipment were to be purchased new, the total cost would be roughly $30,000. They are selling the truck at a price of $15,500, and are willing to pay for the new decals and identifying features that will be required if we take ownership. The fire department has looked at the truck and finds that it is in very good condition, has only 7,500 miles, and with good maintenance should last for several years. ACTION REQUESTED: Staff recommends that the Falcon Heights City Council approve the purchase of a Chevrolet one-ton crew cab fire utility truck from the City of Little Canada in the amount of $15,500 plus any associated tax and title expenses. POLICY G2 1/06/10 ITEM: 2010 Tree Trimming and Removal Contract SUBMITTED BY: Tim Pittman, Director of Public Works and Parks REVIEWED BY: Justin Miller, City Administrator EXPLANATION: Typically, the city takes proposals for tree removals and trimming annually. Tree trimming takes place in the winter, when trees are largely dormant. Removals will also be performed this winter in coordination with the Tree Removal Action Plan (TRAP) for Emerald Ash Borer prevention. The contract with S&S Tree Specialists for tree removal and trimming expired on December 31, 2009. Staff sent request proposals to seven contracting companies that specialize in this field, four of which responded back with a proposal for the 2010 contract. Staff reviewed the proposals for proper criteria and credentials. The proposal from St. Croix Tree Service came in as the low bid and is satisfactory to the city forester. The companies that submitted bids are as listed: St. Croix Tree Service Upper Cut Tree Services Rainbow Tree Care S&S Tree Specialists. ATTACHMENTS: Copies of proposals. ACTION REQUESTED: Authorize staff to enter into a tree trimming and removal contract with St. Croix Tree Service for 2010.