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CCWkspAgenda 4-7-10
Falcon Heights City Council Workshop City Hall 2077 W Larpenteur Ave. 6:30 p.m. WORKSHOP AGENDA April 7, 2010 1. Sanitary Sewer Fee Structure 2. 2011 Equipment Certificate Process 3. 2011 City Council Budget Goals Discussion If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to assist. ? REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 7, 2010 Agenda Item Workshop 1 Attachment 2009 Residential Sanitary Sewer Use Analysis Submitted By Justin Miller, City Administrator The City That Soars! Item Sanitary Sewer Fee Structure Discussion Description For several years during the budget process, the council has discussed changing our sanitary sewer fee structure from a flat fee to a variable or consumption based system. In order for a change to be implemented for the 2011 budget, staff is asking that the city council begin to discuss the issue so that more complete information can be prepared for the budget process. Currently, each residential unit in the City of Falcon Heights is billed $55.50/quarter for sanitary sewer service. This rate is billed no matter how much water is discharged into the sanitary sewer system, and the money collected pays for charges that the city remits to Metropolitan Council Environmental Services, repair and upkeep of the sewer system itself, and salary and benefits that are associated with running the system. An alternate fee structure is to charge based on the estimated amount of wastewater that enters the system. Since we do not install meters on the sanitary sewer of each household, a good estimate of wastewater produced is the amount of water that enters the house through the St. Paul Regional Water System (SPRWS). Using data collected by SPRWS billing software, they can calculate a rate based on the amount of water used, and then remit those collections back to Falcon Heights, much like they already do. There are several different ways that a fee system can be structured, and staff attempts to provide the pros and cons to each below: Flat Rate (existing system) ? Easy to set rates ? Does not punish those that use high levels of water for outdoor use ? Does not provide incentive to conserve water Variable Rate (using winter quarter as baseline measurement) ? Incorporates base fee (for overhead expenses) for all users ? Establishes a good estimate of true wastewater produced, since most water used in winter is indoors ? Does not provide incentive to conserve water during non-winter months ? Depending on quarter used as baseline measurement, results can differ (if winter is used, those who vacation during winter months benefit throughout the year because of low use while away from home) Variable Rate (using actual water used as billing rate) ? Incorporates base fee (for overhead expenses) for all users ? More accurate method to determine overall use of the sewer system ? Provides incentive to conserve water as sanitary sewer fee increases with increased water use ? Could discourage residents from watering lawns, gardens, trees, etc. In 2009, the average water consumption by residential accounts was as follows (one unit = 100 cubic feet of water): 1st Quarter (November-January) 17 units 2nd Quarter (February-April) 15 units 3rd Quarter (May-July) 33 units 4th Quarter (August-October) 24 units There are numerous ways in which a fee structure could be established, and these are simply illustrations of how different methods could impact rates. Each of these is based on an average usage as detailed above. Option #1 – First Quarter as Baseline Base fee (to cover overhead expenses) $25.00 Variable rate ($2/unit) $34.00 Total bill $59.00/quarter Option #2 – Actual Usage as Baseline ($2/unit) Base fee (to cover overhead expenses) $25.00 Variable rate (1st quarter) $34.00 Variable rate (2nd quarter) $30.00 Variable rate (3rd quarter) $66.00 Variable rate (4th quarter) $48.00 Option #3 –Escalating rate ($2/unit for first 17 units, $3/unit for each additional unit) Base fee (to cover overhead expenses) $25.00 Escalating rate (1st quarter) $34.00 Escalating rate (2nd quarter) $30.00 Escalating rate (3rd quarter) $82.00 Escalating rate (4th quarter) $55.00 Similar fee structures could be implemented on commercial accounts as well. Below is a summary of how the other cities that use SPRWS bill for sanitary sewer rates: City Rate Structure Quarterly bill if 17 units/qtr. is applied Other notes Maplewood $2.56/unit $43.52 Uses first quarter as baseline; minimum bill of $14.39 St. Paul $3.31/unit $56.27 Uses first quarter as baseline Lauderdale $45.15 flat fee $45.15 West St. Paul $17.43 base fee + $2.92/unit $67.07 Uses first quarter as baseline Budget Impact The goal of this process would not necessarily be to bring more money into the sanitary sewer fund, but rather to find a more equitable billing process where the highest users of the system are not subsidized by the households that use less of the system. Attachment(s) 2009 Residential Sanitary Sewer Use Analysis Action(s) Requested Staff is not looking for direction on rates at this time. However, it would be beneficial if the council would provide some guidance on which philosophy they prefer so that a more detailed financial analysis can be presented during the budget process. EXAMPLE OF FLAT FEE OF $25 PLUS VARIABLE RATE USING 1ST QUARTER AS THE BASE SAMPLE OF 586 PROPERTIES 1 UNIT = 100 CU/FT WATER (Approximately 50% of total properties) CHART IN UNITS OF WATER. CURRENT RATE IS $18.50/MONTH TOTAL PROJECTED $55.50 PER QTR FOR RESIDENTIAL CONSUMPTION SANITARY SEWER DIFFERENCE FROM YEARLY FLAT FEE = $222 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE EACH UNIT = 100 CU/FT Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 PROPERTY ACCT # Units Units Units Units 1 20000007 0 0 0 0 0 $100 -$122 2 20000640 0 0 0 0 0 100 -$122 3 20000743 0 2 23 11 36 100 -$122 4 20000653 0 4 23 18 45 100 -$122 5 20001191 0 12 16 22 50 100 -$122 6 20000450 0 14 4 14 32 100 -$122 7 20000965 1 0 27 9 37 107 -$115 8 20000664 1 1 9 4 15 107 -$115 9 20000519 1 9 11 19 40 107 -$115 10 20000716 2 1 2 22 27 113 -$109 11 20000221 2 2 3 3 10 113 -$109 12 20001014 2 2 1 2 7 113 -$109 13 20000268 2 3 2 3 10 113 -$109 14 20000895 2 3 9 5 19 113 -$109 15 20000972 2 3 27 6 38 113 -$109 16 20000674 2 5 29 22 58 113 -$109 17 20000084 3 1 6 2 12 120 -$102 18 20000436 3 2 11 10 26 120 -$102 19 20000148 3 3 4 4 14 120 -$102 20 20000597 3 3 24 9 39 120 -$102 21 20000628 3 3 3 3 12 120 -$102 22 20000670 3 3 15 39 60 120 -$102 23 20000915 3 3 21 13 40 120 -$102 24 20000488 3 5 4 19 31 120 -$102 25 20000893 4 2 4 6 16 126 -$96 26 20000074 4 3 3 2 12 126 -$96 27 20000237 4 4 9 5 22 126 -$96 28 20000408 4 4 8 6 22 126 -$96 29 20000209 4 5 30 21 60 126 -$96 30 20000990 4 5 9 7 25 126 -$96 31 20001347 5 0 0 2 7 133 -$89 32 20001353 5 0 6 6 17 133 -$89 33 20000146 5 3 23 55 86 133 -$89 34 20000356 5 3 13 8 29 133 -$89 35 20000034 5 4 6 9 24 133 -$89 36 20000170 5 4 12 7 28 133 -$89 37 20000205 5 4 16 6 31 133 -$89 38 20000749 5 4 8 2 19 133 -$89 39 20000758 5 4 15 7 31 133 -$89 40 20000836 5 4 23 15 47 133 -$89 41 20000086 5 5 12 8 30 133 -$89 42 20000211 5 5 8 5 23 133 -$89 43 20000239 5 5 6 5 21 133 -$89 44 20000546 5 5 13 9 32 133 -$89 45 20000572 5 5 6 4 20 133 -$89 46 20000699 5 5 24 11 45 133 -$89 47 20000811 5 5 5 28 8 46 133 -$89 48 20001183 5 5 4 5 19 133 -$89 49 20000019 5 6 31 23 65 133 -$89 50 20000400 5 6 13 7 31 133 -$89 51 20000943 6 5 7 5 23 139 -$83 (USING EXISITNG RATES) SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 52 20000292 6 6 13 9 34 139 -83 53 20000418 6 6 4 2 18 139 -83 54 20000609 6 6 4 4 20 139 -83 55 20000881 6 6 30 16 58 139 -83 56 20000624 6 7 9 19 41 139 -83 57 20001349 6 7 10 9 32 139 -83 58 20001287 6 9 9 9 33 139 -83 59 20000878 6 25 14 5 50 139 -83 60 20000390 7 1 5 6 19 146 -76 61 20000112 7 5 8 5 25 146 -76 62 20000346 7 5 6 5 23 146 -76 63 20000622 7 6 6 6 25 146 -76 64 20000718 7 6 15 13 41 146 -76 65 20000864 7 6 35 17 65 146 -76 66 20000912 7 6 36 22 71 146 -76 67 20000958 7 6 49 32 94 146 -76 68 20000992 7 6 30 92 135 146 -76 69 20001109 7 6 12 35 60 146 -76 70 20001141 7 6 3 5 21 146 -76 71 20001173 7 6 7 8 28 146 -76 72 20000055 7 7 6 13 33 146 -76 73 20000110 7 7 15 32 61 146 -76 74 20000160 7 7 30 20 64 146 -76 75 20000589 7 7 17 8 39 146 -76 76 20000686 7 7 15 7 36 146 -76 77 20001039 7 7 11 9 34 146 -76 78 20000980 7 9 16 15 47 146 -76 79 20000306 7 10 10 12 39 146 -76 80 20000729 7 11 14 10 42 146 -76 81 20000354 8 5 17 8 38 152 -70 82 20000130 8 6 33 18 65 152 -70 83 20000116 8 7 12 7 34 152 -70 84 20000241 8 7 9 5 29 152 -70 85 20000310 8 7 88 60 163 152 -70 86 20000376 8 7 60 33 108 152 -70 87 20000462 8 7 21 15 51 152 -70 88 20000470 8 7 11 7 33 152 -70 89 20000701 8 7 15 12 42 152 -70 90 20000797 8 7 21 12 48 152 -70 91 20001051 8 7 10 30 55 152 -70 92 20001104 8 7 141 92 248 152 -70 93 20000088 8 8 11 11 38 152 -70 94 20001071 8 8 47 38 101 152 -70 95 20001167 8 8 30 19 65 152 -70 96 20000988 8 9 15 6 38 152 -70 97 20001102 8 9 43 10 70 152 -70 98 20000068 8 10 27 13 58 152 -70 99 20001061 8 10 21 13 52 152 -70 1 00 20000460 8 11 50 24 93 152 -70 1 01 20000803 8 13 23 15 59 152 -70 1 02 20000555 9 2 47 20 78 159 -63 1 03 20000078 9 4 29 38 80 159 -63 1 04 20001123 9 5 12 6 32 159 -63 1 05 20000693 9 6 44 28 87 159 -63 1 06 20000213 9 7 20 11 47 159 -63 1 07 20000227 9 7 8 8 32 159 -63 1 08 20000378 9 7 24 18 58 159 -63 1 09 20000678 9 7 27 15 58 159 -63 1 10 20000767 9 7 11 11 38 159 -63 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 1 11 20001027 9 7 27 18 61 159 -63 1 12 20001063 9 7 38 21 75 159 -63 1 13 20001087 9 7 14 10 40 159 -63 1 14 20001100 9 7 12 19 47 159 -63 1 15 20001180 9 7 8 11 35 159 -63 1 16 20000047 9 8 28 23 68 159 -63 1 17 20000049 9 8 27 13 57 159 -63 1 18 20000217 9 8 28 29 74 159 -63 1 19 20000697 9 8 25 12 54 159 -63 1 20 20001187 9 8 37 18 72 159 -63 1 21 20000152 9 9 31 12 61 159 -63 1 22 20000398 9 9 11 8 37 159 -63 1 23 20000559 9 9 40 24 82 159 -63 1 24 20000954 9 9 49 28 95 159 -63 1 25 20001075 9 9 13 11 42 159 -63 1 26 20000817 9 10 17 15 51 159 -63 1 27 20001283 9 10 20 9 48 159 -63 1 28 20000128 9 11 21 20 61 159 -63 1 29 20000197 9 11 28 22 70 159 -63 1 30 20000737 10 5 11 6 32 165 -57 1 31 20000745 10 6 23 14 53 165 -57 1 32 20001004 10 7 27 12 56 165 -57 1 33 20000256 10 8 20 9 47 165 -57 1 34 20000410 10 8 8 23 25 66 165 -57 1 35 20000245 10 9 15 12 46 165 -57 1 36 20000430 10 9 20 13 52 165 -57 1 37 20000823 10 9 32 21 72 165 -57 1 38 20000858 10 9 24 18 61 165 -57 1 39 20001035 10 9 9 10 38 165 -57 1 40 20001065 10 9 16 15 50 165 -57 1 41 20001159 10 9 10 8 37 165 -57 1 42 20000136 10 10 22 26 68 165 -57 1 43 20000201 10 10 26 11 57 165 -57 1 44 20000872 10 10 33 14 67 165 -57 1 45 20000949 10 10 17 38 75 165 -57 1 46 20000998 10 10 10 20 50 165 -57 1 47 20001059 10 10 35 20 75 165 -57 1 48 20002022 10 10 30 1 51 165 -57 1 49 20000557 10 11 18 12 51 165 -57 1 50 20000845 10 11 25 16 62 165 -57 1 51 20001012 10 11 28 14 63 165 -57 1 52 20001281 10 12 12 8 42 165 -57 1 53 20001351 10 13 13 13 49 165 -57 1 54 20000795 10 14 43 33 100 165 -57 1 55 20000422 10 18 11 8 47 165 -57 1 56 20000444 11 4 9 6 30 172 -50 1 57 20001242 11 6 35 31 83 172 -50 1 58 20001057 11 7 36 12 66 172 -50 1 59 20000021 11 8 8 8 35 172 -50 1 60 20000158 11 8 13 11 43 172 -50 1 61 20000484 11 8 26 11 56 172 -50 1 62 20000505 11 8 27 18 64 172 -50 1 63 20000856 11 9 39 44 103 172 -50 1 64 20001025 11 9 10 6 36 172 -50 1 65 20001319 11 9 5 22 47 172 -50 1 66 20000070 11 10 61 19 101 172 -50 1 67 20000339 11 10 43 32 96 172 -50 1 68 20000725 11 10 58 28 107 172 -50 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 1 69 20000854 11 11 30 15 67 172 -50 1 70 20001121 11 11 35 23 80 172 -50 1 71 20000156 11 12 19 13 55 172 -50 1 72 20001253 11 12 63 139 225 172 -50 1 73 20000386 11 13 15 15 54 172 -50 1 74 20001199 11 13 42 25 91 172 -50 1 75 20001028 11 14 14 12 51 172 -50 1 76 20000168 11 19 23 25 78 172 -50 1 77 20001095 11 64 51 37 163 172 -50 1 78 20000478 12 6 4 5 27 179 -43 1 79 20001000 12 8 15 26 61 179 -43 1 80 20001016 12 8 9 16 45 179 -43 1 81 20000076 12 9 93 76 190 179 -43 1 82 20000526 12 9 59 14 94 179 -43 1 83 20000960 12 9 18 10 49 179 -43 1 84 20001018 12 9 44 27 92 179 -43 1 85 20000059 12 10 16 16 54 179 -43 1 86 20000092 12 10 17 20 59 179 -43 1 87 20000511 12 10 25 12 59 179 -43 1 88 20001098 12 10 16 16 54 179 -43 1 89 20000122 12 11 12 14 49 179 -43 1 90 20000284 12 11 35 21 79 179 -43 1 91 20000324 12 11 65 28 116 179 -43 1 92 20000434 12 11 21 15 59 179 -43 1 93 20000593 12 11 11 12 46 179 -43 1 94 20000603 12 11 14 13 50 179 -43 1 95 20000927 12 11 81 40 144 179 -43 1 96 20000986 12 11 18 12 53 179 -43 1 97 20000994 12 11 16 9 48 179 -43 1 98 20000252 12 12 17 13 54 179 -43 1 99 20000254 12 12 12 11 47 179 -43 2 00 20000372 12 12 22 22 68 179 -43 2 01 20000380 12 12 65 46 135 179 -43 2 02 20000741 12 12 21 14 59 179 -43 2 03 20000931 12 12 17 17 58 179 -43 2 04 20000534 12 13 44 16 85 179 -43 2 05 20000446 12 15 55 12 94 179 -43 2 06 20000630 12 15 17 15 59 179 -43 2 07 20001043 12 16 62 24 114 179 -43 2 08 20001047 12 18 54 49 133 179 -43 2 09 20000142 13 7 30 33 83 185 -37 2 10 20000680 13 9 18 13 53 185 -37 2 11 20000933 13 9 7 7 36 185 -37 2 12 20000996 13 9 29 17 68 185 -37 2 13 20001255 13 9 95 30 147 185 -37 2 14 20000203 13 10 10 10 43 185 -37 2 15 20000553 13 11 12 10 46 185 -37 2 16 20000799 13 11 15 12 51 185 -37 2 17 20000899 13 11 46 18 88 185 -37 2 18 20000180 13 12 22 16 63 185 -37 2 19 20000199 13 12 25 16 66 185 -37 2 20 20000300 13 12 20 14 59 185 -37 2 21 20000190 13 13 28 16 70 185 -37 2 22 20000402 13 13 49 31 106 185 -37 2 23 20000922 13 13 23 4 53 185 -37 2 24 20001020 13 13 14 14 54 185 -37 2 25 20000144 13 14 69 41 137 185 -37 2 26 20000587 13 14 18 12 57 185 -37 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 2 27 20000530 13 16 34 13 76 185 -37 2 28 20000868 13 16 14 17 60 185 -37 2 29 20001308 13 16 9 4 42 185 -37 2 30 20000712 13 19 14 13 59 185 -37 2 31 20000626 14 8 10 42 74 192 -30 2 32 20000815 14 8 19 11 52 192 -30 2 33 20000929 14 9 15 10 48 192 -30 2 34 20000316 14 10 21 14 59 192 -30 2 35 20000438 14 10 30 15 69 192 -30 2 36 20001165 14 10 126 148 298 192 -30 2 37 20000466 14 11 55 60 140 192 -30 2 38 20000574 14 11 16 13 54 192 -30 2 39 20001041 14 11 30 15 70 192 -30 2 40 20001149 14 11 24 17 66 192 -30 2 41 20000260 14 12 18 18 62 192 -30 2 42 20000308 14 12 25 26 77 192 -30 2 43 20000616 14 12 35 15 76 192 -30 2 44 20000813 14 12 37 23 86 192 -30 2 45 20000889 14 12 30 21 77 192 -30 2 46 20001132 14 12 62 40 128 192 -30 2 47 20001145 14 12 57 16 99 192 -30 2 48 20001169 14 12 72 44 142 192 -30 2 49 20000036 14 13 21 14 62 192 -30 2 50 20000061 14 13 20 13 60 192 -30 2 51 20000096 14 13 26 25 78 192 -30 2 52 20000118 14 13 41 27 95 192 -30 2 53 20000124 14 13 76 36 139 192 -30 2 54 20000178 14 13 28 18 73 192 -30 2 55 20000286 14 13 37 25 89 192 -30 2 56 20000611 14 13 17 16 60 192 -30 2 57 20000655 14 13 18 11 56 192 -30 2 58 20000827 14 13 20 15 62 192 -30 2 59 20001006 14 13 12 12 51 192 -30 2 60 20001113 14 13 47 26 100 192 -30 2 61 20001355 14 13 12 21 60 192 -30 2 62 20000215 14 14 60 28 116 192 -30 2 63 20000294 14 14 59 56 143 192 -30 2 64 20000326 14 14 25 17 70 192 -30 2 65 20000420 14 14 27 17 72 192 -30 2 66 20000805 14 14 97 31 156 192 -30 2 67 20000937 14 14 59 24 111 192 -30 2 68 20000976 14 14 48 19 95 192 -30 2 69 20001049 14 14 32 27 87 192 -30 2 70 20000341 14 15 33 18 80 192 -30 2 71 20000524 14 15 54 108 191 192 -30 2 72 20000925 14 19 38 29 100 192 -30 2 73 20001079 15 9 102 10 136 198 -24 2 74 20000540 15 10 14 11 50 198 -24 2 75 20000756 15 10 52 32 109 198 -24 2 76 20001229 15 10 43 28 96 198 -24 2 77 20000154 15 11 26 14 66 198 -24 2 78 20001033 15 11 50 34 110 198 -24 2 79 20000298 15 12 33 22 82 198 -24 2 80 20000509 15 12 32 12 71 198 -24 2 81 20000542 15 12 29 17 73 198 -24 2 82 20001306 15 12 20 13 60 198 -24 2 83 20000476 15 13 33 28 89 198 -24 2 84 20000636 15 13 14 23 65 198 -24 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 2 85 20001205 15 13 14 10 52 198 -24 2 86 20001233 15 13 31 20 79 198 -24 2 87 20000264 15 14 50 25 104 198 -24 2 88 20001067 15 14 11 13 53 198 -24 2 89 20000013 15 15 73 51 154 198 -24 2 90 20000333 15 15 36 17 83 198 -24 2 91 20000682 15 15 61 33 124 198 -24 2 92 20000962 15 15 15 15 60 198 -24 2 93 20000967 15 15 30 22 82 198 -24 MEDIAN 2 94 20001081 15 15 28 20 78 198 -24 2 95 20000106 15 16 68 33 132 198 -24 2 96 20000684 15 16 13 14 58 198 -24 2 97 20000150 15 17 29 39 100 198 -24 2 98 20000651 15 21 32 21 89 198 -24 2 99 20000644 15 22 31 43 111 198 -24 3 00 20001267 15 28 28 12 83 198 -24 3 01 20000053 16 11 27 24 78 205 -17 3 02 20001085 16 11 41 19 87 205 -17 3 03 20000404 16 12 26 19 73 205 -17 3 04 20000406 16 12 37 22 87 205 -17 3 05 20000727 16 12 16 20 64 205 -17 3 06 20001133 16 12 41 23 92 205 -17 17 3 07 20000374 16 13 21 16 66 205 -17 3 08 20000290 16 14 26 15 71 205 -17 3 09 20000657 16 14 22 40 92 205 -17 3 10 20000831 16 14 61 38 129 205 -17 3 11 20000947 16 14 16 12 58 205 -17 3 12 20001243 16 14 46 28 104 205 -17 3 13 20000029 16 15 34 34 99 205 -17 3 14 20000232 16 15 30 18 79 205 -17 3 15 20000358 16 15 25 15 71 205 -17 3 16 20000549 16 15 32 21 84 205 -17 3 17 20000754 16 15 18 19 68 205 -17 3 18 20000834 16 15 31 19 81 205 -17 3 19 20000904 16 15 62 38 131 205 -17 3 20 20001023 16 15 29 21 81 205 -17 3 21 20001237 16 15 35 22 88 205 -17 3 22 20000104 16 16 49 13 94 205 -17 3 23 20000424 16 16 35 15 82 205 -17 3 24 20000974 16 16 45 17 94 205 -17 3 25 20001055 16 16 42 35 109 205 -17 3 26 20000515 16 17 14 10 57 205 -17 3 27 20001175 16 17 17 23 73 205 -17 3 28 20000917 17 8 76 29 130 211 -11 3 29 20000801 17 11 25 24 77 211 -11 3 30 20000416 17 12 20 24 73 211 -11 3 31 20001037 17 12 45 30 104 211 -11 3 32 20000426 17 13 45 35 110 211 -11 3 33 20000502 17 13 141 38 209 211 -11 3 34 20000517 17 13 24 20 74 211 -11 3 35 20000703 17 13 40 36 106 211 -11 3 36 20000009 17 14 30 24 85 211 -11 3 37 20000521 17 14 18 16 65 211 -11 3 38 20000578 17 14 20 15 66 211 -11 3 39 20001002 17 14 56 26 113 211 -11 3 40 20000296 17 15 34 20 86 211 -11 3 41 20000821 17 15 26 19 77 211 -11 3 42 20000838 17 15 23 22 77 211 -11 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 3 43 20001231 17 15 33 28 93 211 -11 3 44 20000026 17 16 43 48 124 211 -11 3 45 20000082 17 16 25 17 75 211 -11 3 46 20000561 17 16 20 20 73 211 -11 3 47 20000595 17 16 32 25 90 211 -11 3 48 20000618 17 16 17 14 64 211 -11 3 49 20001215 17 16 43 23 99 211 -11 3 50 20000302 17 17 65 70 169 211 -11 3 51 20000428 17 17 43 28 105 211 -11 3 52 20000544 17 17 48 31 113 211 -11 3 53 20000384 17 19 37 21 94 211 -11 3 54 20000312 17 20 49 32 118 211 -11 3 55 20000731 17 21 29 23 90 211 -11 3 56 20000230 17 41 46 12 116 211 -11 3 57 20000720 18 4 34 23 79 218 -4 3 58 20000771 18 7 18 32 75 218 -4 3 59 20000910 18 10 25 18 71 218 -4 3 60 20000278 18 14 23 20 75 218 -4 3 61 20001008 18 15 35 23 91 218 -4 3 62 20001340 18 15 52 27 112 218 -4 3 63 20000172 18 16 32 20 86 218 -4 3 64 20000388 18 16 29 29 92 218 -4 3 65 20000819 18 16 27 16 77 218 -4 3 66 20001093 18 16 23 19 76 218 -4 3 67 20000134 18 17 29 25 89 218 -4 3 68 20000304 18 17 23 27 85 218 -4 3 69 20000243 18 18 19 17 72 218 -4 3 70 20000735 18 18 21 16 73 218 -4 3 71 20000829 18 18 72 59 167 218 -4 3 72 20000382 18 19 44 28 109 218 -4 3 73 20000607 18 19 68 40 145 218 -4 3 74 20001139 18 22 26 22 88 218 -4 3 75 20000162 18 25 28 23 94 218 -4 3 76 20000352 19 11 31 29 90 224 2 3 77 20001261 19 13 56 38 126 224 2 3 78 20000412 19 14 37 15 85 224 2 3 79 20000668 19 14 30 32 95 224 2 3 80 20001257 19 14 69 26 128 224 2 3 81 20000500 19 15 33 17 84 224 2 3 82 20000528 19 15 21 20 75 224 2 3 83 20000591 19 15 20 17 71 224 2 3 84 20000031 19 16 25 20 80 224 2 3 85 20000176 19 16 23 17 75 224 2 3 86 20000583 19 16 25 20 80 224 2 3 87 20000690 19 16 30 23 88 224 2 3 88 20000906 19 16 63 31 129 224 2 3 89 20001171 19 16 104 60 199 224 2 3 90 20000360 19 17 21 27 84 224 2 3 91 20000468 19 17 49 33 118 224 2 3 92 20000662 19 17 17 17 70 224 2 3 93 20000747 19 17 17 23 76 224 2 3 94 20000840 19 17 27 30 93 224 2 3 95 20001221 19 17 84 43 163 224 2 3 96 20000288 19 18 24 25 86 224 2 3 97 20000638 19 18 21 26 84 224 2 3 98 20000891 19 18 60 39 136 224 2 3 99 20000186 19 19 38 26 102 224 2 4 00 20000458 19 19 25 23 86 224 2 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 4 01 20001271 19 19 22 5 65 224 2 4 02 20000474 19 20 22 23 84 224 2 4 03 20000498 19 21 16 9 65 224 2 4 04 20000847 19 23 105 51 198 224 2 4 05 20000778 20 0 11 4 35 231 9 4 06 20000182 20 14 24 10 68 231 9 4 07 20000266 20 14 41 22 97 231 9 4 08 20000786 20 15 26 22 83 231 9 4 09 20000452 20 16 32 17 85 231 9 4 10 20000614 20 16 40 32 108 231 9 4 11 20000102 20 17 39 24 100 231 9 4 12 20000138 20 17 24 21 82 231 9 4 13 20000688 20 17 22 22 81 231 9 4 14 20000776 20 17 32 23 92 231 9 4 15 20000492 20 18 73 57 168 231 9 4 16 20001143 20 18 35 26 99 231 9 4 17 20000065 20 19 34 21 94 231 9 4 18 20000696 20 19 84 43 166 231 9 4 19 20000887 20 19 47 21 107 231 9 4 20 20000174 20 20 19 17 76 231 9 4 21 20000464 20 20 47 24 111 231 9 4 22 20000314 20 21 93 40 174 231 9 4 23 20001010 20 21 38 20 99 231 9 4 24 20000432 20 20 23 27 20 90 231 9 4 25 20000634 21 12 24 14 71 238 16 4 26 20000454 21 13 18 29 81 238 16 4 27 20000538 21 14 35 54 124 238 16 4 28 20000448 21 16 34 21 92 238 16 4 29 20000472 21 17 74 40 152 238 16 4 30 20000790 21 17 15 16 69 238 16 4 31 20001239 21 17 77 45 160 238 16 4 32 20000011 21 18 30 21 90 238 16 4 33 20000335 21 18 28 29 96 238 16 4 34 20001259 21 18 25 24 88 238 16 4 35 20000132 21 19 62 57 159 238 16 4 36 20000192 21 19 64 70 174 238 16 4 37 20000262 21 19 23 20 83 238 16 4 38 20000368 21 19 23 33 96 238 16 4 39 20000072 21 20 64 26 131 238 16 4 40 20001274 21 20 21 25 87 238 16 4 41 20000935 21 28 60 34 143 238 16 4 42 20000392 21 32 69 55 177 238 16 4 43 20000063 22 16 24 81 143 244 22 4 44 20000364 22 18 136 43 219 244 22 4 45 20000366 22 18 48 30 118 244 22 4 46 20000919 22 18 76 31 147 244 22 4 47 20001219 22 18 46 30 116 244 22 4 48 20001265 22 19 45 29 115 244 22 4 49 20000414 22 20 40 31 113 244 22 4 50 20000660 22 20 31 58 131 244 22 4 51 20000272 22 22 135 75 254 244 22 4 52 20000362 22 22 26 45 115 244 22 4 53 20001091 22 23 51 44 140 244 22 4 54 20000051 22 38 53 24 137 244 22 4 55 20000090 23 18 42 34 117 251 29 4 56 20000322 23 18 45 25 111 251 29 4 57 20000714 23 19 63 33 138 251 29 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 4 58 20000038 23 20 26 22 91 251 29 4 59 20000318 23 20 34 5 82 251 29 4 60 20000672 23 20 27 27 97 251 29 4 61 20000760 23 20 23 19 85 251 29 4 62 20000852 23 20 37 32 112 251 29 4 63 20000984 23 20 39 26 108 251 29 4 64 20001053 23 21 41 41 126 251 29 4 65 20001077 23 21 30 19 93 251 29 4 66 20001263 23 21 62 44 150 251 29 4 67 20000722 23 22 45 27 117 251 29 4 68 20001137 23 22 26 17 88 251 29 4 69 20000100 23 24 26 25 98 251 29 4 70 20001118 23 24 59 23 129 251 29 4 71 20001083 23 28 87 86 224 251 29 4 72 20001127 23 29 28 19 99 251 29 4 73 20000870 24 14 39 25 102 257 35 4 74 20000532 24 16 23 32 95 257 35 4 75 20000507 24 21 36 25 106 257 35 4 76 20000874 24 21 28 18 91 257 35 4 77 20000885 24 23 19 17 83 257 35 4 78 20000320 24 24 21 14 83 257 35 4 79 20000225 24 27 42 28 121 257 35 4 80 20000126 25 18 25 29 29 97 264 42 4 81 20000370 25 18 22 23 88 264 42 4 82 20001031 25 19 64 25 133 264 42 4 83 20001106 25 19 21 22 87 264 42 4 84 20000442 25 20 43 43 131 264 42 4 85 20000120 25 21 54 31 131 264 42 4 86 20000632 25 21 28 25 99 264 42 4 87 20000098 25 22 22 21 90 264 42 4 88 20000140 25 22 24 22 93 264 42 4 89 20000195 25 22 42 27 116 264 42 4 90 20000764 25 22 26 29 102 264 42 4 91 20000247 25 23 45 33 126 264 42 4 92 20000280 25 23 24 22 94 264 42 4 93 20000270 25 24 35 35 119 264 42 4 94 20000956 25 24 44 28 121 264 42 4 95 20001294 25 35 28 45 133 264 42 4 96 20000862 26 17 56 26 125 270 48 4 97 20000456 26 19 50 40 135 270 48 4 98 20001045 26 20 45 34 125 270 48 4 99 20000945 26 23 54 34 137 270 48 5 00 20001073 26 23 27 26 102 270 48 5 01 20000219 26 24 45 34 129 270 48 5 02 20000282 26 24 36 37 123 270 48 5 03 20000274 26 26 31 23 106 270 48 5 04 20000348 26 26 42 29 123 270 48 5 05 20000739 26 26 24 20 96 270 48 5 06 20000494 26 28 23 30 107 270 48 5 07 20001189 27 18 12 26 83 277 55 5 08 20000166 27 20 77 58 182 277 55 5 09 20001147 27 21 18 21 87 277 55 5 10 20001251 27 21 62 28 138 277 55 5 11 20000207 27 23 127 106 283 277 55 5 12 20000842 27 23 16 17 83 277 55 5 13 20000024 27 24 71 43 165 277 55 5 14 20001131 27 24 39 23 113 277 55 5 15 20000276 27 25 38 30 120 277 55 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 5 16 20000330 27 25 50 73 175 277 55 5 17 20000350 27 26 35 32 120 277 55 5 18 20001069 27 27 36 29 119 277 55 5 19 20000964 27 30 24 20 101 277 55 5 20 20000328 28 11 52 30 121 283 61 5 21 20000676 28 22 50 41 141 283 61 5 22 20000235 28 26 48 34 136 283 61 5 23 20000108 28 27 31 26 112 283 61 5 24 20000908 28 27 62 40 157 283 61 5 25 20001207 28 44 19 15 106 283 61 5 26 20000939 29 20 53 41 143 290 68 5 27 20001225 29 26 49 33 137 290 68 5 28 20000969 29 28 65 32 154 290 68 5 29 20001269 30 21 54 35 140 296 74 5 30 20000941 30 24 27 17 98 296 74 5 31 20000057 30 25 47 42 144 296 74 5 32 20000164 30 26 45 24 125 296 74 5 33 20000579 30 27 29 35 121 296 74 5 34 20000978 30 28 55 31 144 296 74 5 35 20000080 30 29 51 22 132 296 74 5 36 20001129 30 32 81 52 195 296 74 5 37 20001235 31 30 62 56 179 303 81 5 38 20000343 20000343 31 31 20 18 100 303 81 5 39 20000883 32 14 63 33 142 310 88 5 40 20001227 32 31 66 36 165 310 88 5 41 20000952 32 34 43 33 142 310 88 5 42 20000866 33 20 116 45 214 316 94 5 43 20000114 33 33 43 30 139 316 94 5 44 20001185 33 34 42 35 144 316 94 5 45 20000396 34 30 41 42 147 323 101 5 46 20000825 34 33 43 37 147 323 101 5 47 20001203 34 39 50 35 158 323 101 5 48 20000042 35 18 32 29 114 329 107 5 49 20000184 35 20 35 18 108 329 107 5 50 20001223 35 20 62 40 157 329 107 5 51 20000751 35 23 45 34 137 329 107 5 52 20000490 35 29 34 37 135 329 107 5 53 20000094 35 30 44 31 140 329 107 5 54 20000762 35 31 31 23 120 329 107 5 55 20001157 35 32 37 30 134 329 107 5 56 20001241 35 32 63 35 165 329 107 5 57 20000620 35 34 63 33 165 329 107 5 58 20000394 36 33 41 39 149 336 114 5 59 20000440 37 22 56 25 140 342 120 5 60 20000249 37 26 50 31 144 342 120 5 61 20000015 37 34 50 34 155 342 120 5 62 20000706 37 34 71 39 181 342 120 5 63 20000642 38 12 11 13 74 349 127 5 64 20001116 38 25 32 42 137 349 127 5 65 20000860 38 34 57 46 175 349 127 5 66 20001217 38 37 18 12 105 349 127 5 67 20000849 38 39 27 20 124 349 127 5 68 20000897 38 48 52 50 188 349 127 5 69 20000044 39 18 9 17 83 355 133 5 70 20000733 39 42 141 104 326 355 133 5 71 20001151 40 30 60 37 167 362 140 5 72 20001155 40 35 43 41 159 362 140 5 73 20000782 41 42 40 54 177 369 147 SORTED BY ASCENDING ORDER 1st QTR TOTAL PROJECTED CONSUMPTION SANITARY SEWER DIFFERENCE FROM 1ST QTR 2ND QTR 3RD QTR 4TH QTR YEARLY YEARLY FEE CURRENT FEE Nov -Jan Feb -Apr May -July Aug -Oct IN UNITS $222 Units Units Units Units 5 74 20000040 42 27 46 44 159 375 147 5 75 20000480 42 30 6 4 82 375 147 5 76 20000223 43 43 44 53 183 382 154 5 77 20000769 47 47 28 14 136 408 180 5 78 20000710 50 50 68 64 232 427 199 5 79 20000486 52 51 55 54 212 441 213 5 80 20001153 53 51 82 56 242 447 219 5 81 20000482 55 37 39 31 162 460 232 5 82 20001089 56 44 54 51 205 467 239 5 83 20000876 76 61 72 41 250 598 370 5 84 20000536 81 30 212 75 398 631 403 5 85 20000188 95 29 49 30 203 722 494 5 86 20000258 175 68 74 71 388 1246 1018 Address Account Number 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Totals 124847 -3103 2009 2009 2009 2009 2009 winter spring summer fall totals rate = 0.0141609/cu ft Nov -Jan Feb -Apr May -July Aug -Oct Nov -Oct Average: 17.3 15.3 33.8 24.4 90.8 Sum: 1 0,115 8,984 1 9,821 14,317 53237 Count: 586 586 586 586 586 CURRENT COMMERCIAL RATE = 0.0163735/cu ft 0.0163735 28.26 25.10 55.38 40.00 148.75 FLAT RATE OF $18.50/MONTH $55.50 PER QTR FOR RESIDENTIAL 1 Flat Fee ($25) 25.00 25.00 25.00 25.00 EACH UNIT = 100 CU/FT Average Unit $ 28.26 25.10 55.38 40.00 Total (Qtrly Fee) 53.26 50.10 80.38 65.00 SORTED BY ASCENDING ORDER 1st QTR REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 7, 2010 Agenda Item Workshop 2 Attachment Pre-Sale Report for G.O. Bonds Equipment Purchase List/Schedule Submitted By Justin Miller, City Administrator The City That Soars! Item 2011 Equipment Certificate Purchase Description For the past two budget cycles, the City of Falcon Heights has used special levy authority to address the existing debt obligations that the city is responsible for. In 2010, the last of our 1999 street bond payments will be made, leaving no general obligation debt on our books. In order for the city to use the special debt levy authority, debt payments must be scheduled, and the city council has discussed advancing the purchase of several pieces of equipment to address this need. Staff looked through the capital improvements plan (CIP) and found roughly $283,000 worth of equipment that will be needed in the coming years. The city could issue a type of debt called equipment certificates to pay for these pieces of equipment, spread the purchase out over three years, and schedule payments over ten years. Staff has been working with Ehlers and Associates, our financial advisors, on putting together a plan to issue this debt. Staff is planning on bringing this action to the council at the April 14th city council meeting for the first formal step in the process. However, since this would be the first debt issuance that the city has gone through in several years, staff felt it would be worthwhile to discuss it at a workshop in case there are any questions. Budget Impact The projected annual debt levy would range from roughly $37,000 -$43,000 for 2011-2020. For a comparison, the debt levy in 2010 is roughly $125,000. Attachment(s) Pre-Sale Report for G.O. Bonds, Series 2010A Equipment purchase list/schedule Action(s) Requested No action is requested at this time. Falcon Heights Equipment Purchase Schedule Item Amount Year Purchased Expected Life (in years) 7 Years 10 Years Bobcat $ 37,000 2011 7 $ 37,000 Riding Mower $ 25,000 2011 7 $ 25,000 Tractor/Utility Vehicle $ 135,000 2012 7 $ 135,000 One Ton Truck $ 49,000 2012 10 $ 4 9,000 4X4 Truck $ 32,000 2011 10 $ 3 2,000 Computers $ 5,000 2012 7 $ 5,000 $ 202,000 $ 8 1,000 Total $ 283,000 April 14, 2010 Pre-Sale Report for $305,000 General Obligation Equipment Certificates, Series 2010A City of Falcon Heights, Minnesota Presale Report October 8, 2009 Page 2 Details of Proposed Debt Proposed Issue: $305,000 General Obligation Equipment Certificates, Series 2010A Purpose: The 2010A Bonds are to fund $283,000 of equipment that will be purchased through 2012. Authority: The 2010B Certificates are being issued pursuant to Minnesota Statutes, Chapter 412. If the amount of equipment certificates issued is more than .5% of the taxable market value (“TMV”), a public hearing and reverse referendum must be held. The City’s Estimated P2010 TMV was $415,606,900. The proposed Equipment Certificates are under $1,039,017, so no public hearing is required for this issue. The Certificates count against the City’s legal debt limit of 3% of market value. Funding Source(s): For the Bonds, it is the intent of the City to levy property taxes to support 105% of the debt service beginning with taxes payable in 2011. Arbitrage Monitoring: The IRS is becoming more active in surveying municipal issuers. Therefore, IRS rules regarding the amount of interest that the City may earn on bond proceeds is more of a concern. Because the City is issuing less than $5,000,000 in this calendar year, the proceeds can earn interest without restriction for three years. The City will also need to keep its debt service funds within IRS parameters to avoid penalties on carrying too high of a balance during the life of the issue. Rating: The City is currently rated "A1" by Moody's Investors Service. The City has not been rated since 1999, when the last bond was sold. The rating has been affirmed by Moody’s as recently as March 2005 as part of their ongoing surveillance process. However, because the financing is relatively small and short in term, we do not recommend a rating for this issue. Bank Qualification: Because the City is issuing less than $30,000,000 in the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations. Term/Call Feature: The 2010A Bonds are being issued for a 10-year period plus six months of capitalized interest. Interest is payable each six months beginning February 1, 201. Principal on the 2010A Certificates will be due on February 1 in the years 2012 through 2020. Presale Report October 8, 2009 Page 3 The 2010A Certificates will be non-callable in order to achieve the lowest possible interest rates. Other Considerations: We have reviewed all outstanding indebtedness for the City and find there are no opportunities to refund any of the City’s existing bonds. We will continue to monitor the market and the call dates for the City and will alert you to any future opportunities. Due to the size of the Certificates, we will be distributing an “Offering Memorandum” to local banks and local underwrites in lieu of an Statement. In our experience, issues of this size are purchased locally and it is more cost effective to forgo the official statement. Proposed Debt Issuance Schedule Pre-Sale Review by Council: April 14, 2010 Distribute Offering Memorandum: Week of April 26, 2010 City Council Meeting to Award Sale of the Bonds: May 12, 2010 Estimated Closing Date: Week of June 7, 2010 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts: Financial Advisors: Shelly Eldridge (651) 697-8504 (651) 697-8553 Bond Analysts: Diana Lockard Debbie Holmes (651) 697-8534 (651) 697-8536 Bond Sale Coordinator: Alicia Aulwes (651) 697-8523 City of Falcon Heights, MN $305,000 General Obligation Equipment Certificates, Series 2010 Table of Contents Report Sources & Uses 1 Debt Service Schedule 2 Net Debt Service Schedule 3 Ser 10 $283K GO Equip Cer | SINGLE PURPOSE | 3/29/2010 | 4:06 PM Ehlers Leaders in Public Finance City of Falcon Heights, MN $305,000 General Obligation Equipment Certificates, Series 2010 Sources & Uses Dated 06/01/2010 | Delivered 06/01/2010 Sources Of Funds Par Amount of Bonds $305,000.00 Total Sources $305,000.00 Uses Of Funds Total Underwriter's Discount (1.500%) 4,575.00 Costs of Issuance 10,000.00 Deposit to Capitalized Interest (CIF) Fund 6,903.33 Deposit to Project Construction Fund 283,000.00 Rounding Amount 521.67 Total Uses $305,000.00 Ser 10 $283K GO Equip Cer | SINGLE PURPOSE | 3/29/2010 | 4:06 PM Ehlers Leaders in Public Finance Page 1 City of Falcon Heights, MN $305,000 General Obligation Equipment Certificates, Series 2010 Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/01/2010 -----02/01/2011 --6,903.33 6,903.33 6,903.33 08/01/2011 --5,177.50 5,177.50 -02/01/2012 30,000.00 2.600% 5,177.50 35,177.50 40,355.00 08/01/2012 --4,787.50 4,787.50 -02/01/2013 30,000.00 2.600% 4,787.50 34,787.50 39,575.00 08/01/2013 --4,397.50 4,397.50 -02/01/2014 30,000.00 2.600% 4,397.50 34,397.50 38,795.00 08/01/2014 --4,007.50 4,007.50 -02/01/2015 35,000.00 3.600% 4,007.50 39,007.50 43,015.00 08/01/2015 --3,377.50 3,377.50 -02/01/2016 35,000.00 3.600% 3,377.50 38,377.50 41,755.00 08/01/2016 --2,747.50 2,747.50 -02/01/2017 35,000.00 3.600% 2,747.50 37,747.50 40,495.00 08/01/2017 --2,117.50 2,117.50 -02/01/2018 35,000.00 3.850% 2,117.50 37,117.50 39,235.00 08/01/2018 --1,443.75 1,443.75 -02/01/2019 35,000.00 3.850% 1,443.75 36,443.75 37,887.50 08/01/2019 --770.00 770.00 -02/01/2020 40,000.00 3.850% 770.00 40,770.00 41,540.00 Total $305,000.00 -$64,555.83 $369,555.83 -Yield Statistics Bond Year Dollars $1,793.33 Average Life 5.880 Years Average Coupon 3.5997675% Net Interest Cost (NIC) 3.8548790% True Interest Cost (TIC) 3.8769812% Bond Yield for Arbitrage Purposes 3.5847531% All Inclusive Cost (AIC) 4.5371738% IRS Form 8038 Net Interest Cost 3.5997675% Weighted Average Maturity 5.880 Years Ser 10 $283K GO Equip Cer | SINGLE PURPOSE | 3/29/2010 | 4:06 PM Ehlers Leaders in Public Finance Page 2 City of Falcon Heights, MN $305,000 General Obligation Equipment Certificates, Series 2010 Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 06/01/2010 -------02/01/2011 --6,903.33 6,903.33 (6,903.33) --08/01/2011 --5,177.50 5,177.50 -5,177.50 -02/01/2012 30,000.00 2.600% 5,177.50 35,177.50 -35,177.50 40,355.00 08/01/2012 --4,787.50 4,787.50 -4,787.50 -02/01/2013 30,000.00 2.600% 4,787.50 34,787.50 -34,787.50 39,575.00 08/01/2013 --4,397.50 4,397.50 -4,397.50 -02/01/2014 30,000.00 2.600% 4,397.50 34,397.50 -34,397.50 38,795.00 08/01/2014 --4,007.50 4,007.50 -4,007.50 -02/01/2015 35,000.00 3.600% 4,007.50 39,007.50 -39,007.50 43,015.00 08/01/2015 --3,377.50 3,377.50 -3,377.50 -02/01/2016 35,000.00 3.600% 3,377.50 38,377.50 -38,377.50 41,755.00 08/01/2016 --2,747.50 2,747.50 -2,747.50 -02/01/2017 35,000.00 3.600% 2,747.50 37,747.50 -37,747.50 40,495.00 08/01/2017 --2,117.50 2,117.50 -2,117.50 -02/01/2018 35,000.00 3.850% 2,117.50 37,117.50 -37,117.50 39,235.00 08/01/2018 --1,443.75 1,443.75 -1,443.75 -02/01/2019 35,000.00 3.850% 1,443.75 36,443.75 -36,443.75 37,887.50 08/01/2019 --770.00 770.00 -770.00 -02/01/2020 40,000.00 3.850% 770.00 40,770.00 -40,770.00 41,540.00 Total $305,000.00 -$64,555.83 $369,555.83 (6,903.33) $362,652.50 -Ser 10 $283K GO Equip Cer | SINGLE PURPOSE | 3/29/2010 | 4:06 PM Ehlers Leaders in Public Finance Page 3 Resolution No. _______________ Council Member _________________ introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $305,000 General Obligation equipment Certificates, Series 2010A A. WHEREAS, the City Council of the City of Falcon Heights, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $305,000 General Obligation Equipment Certificates, Series 2010A (the "Certificates"), to finance equipment purchases for the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Certificates and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Certificates. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 pm on May 12, 2010, for the purpose of considering sealed proposals for and awarding the sale of the Certificates. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an offering memorandum for the Certificates and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member _______________________ and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this day of , ____. _____________________________________________ City Clerk REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 7, 2010 Agenda Item Workshop 3 Attachment 2010 City Council Goals Submitted By Justin Miller, City Administrator The City That Soars! Item 2011 City Council Goals Description Each year, prior to starting work on the next year’s budget, the city council creates a list of goals they would like to see accomplished in the coming year. Providing these goals at this time allows staff to incorporate funding needs into the budget planning process. Attached to this report are the 2010 city council goals, as adopted last year. Past practice has been to use these as a starting point where the council reviews them, eliminates those that are no longer applicable, and adds new goals where appropriate. Budget Impact N/A Attachment(s) 2010 City Council Goals Action(s) Requested Staff recommends that the Falcon Heights City Council review the 2010 goal document and discuss what items to add for the rest of 2010 and 2011. City of Falcon Heights 2010 Goals Purpose: To sustain this community as a great place to live, work and visit. Goal 1: To protect the public health and safety. Strategy 1: Provide public safety services to citizens. Action Items: ? Provide a responsive, visible, police service utilizing community oriented policing model ? Provide a responsive, well-trained fire service ? Practice the emergency management plan ? Participate in Metro-wide emergency management planning, activities and exercises ? Continue to offer training to prepare volunteers to assist with disaster response ? Maintain Community Emergency Response Teams (CERT) throughout the city ? Work with other cities, agencies and institutions in Ramsey County to develop a county-wide emergency management inventory and plan ? Continue to use St. Paul for ambulance service ? Participate in the North Suburban Haz Mat Team ? Explore options for a bicycle safety program and bicycle patrols ? Promote 55 Alive programs ? Conduct proactive neighborhood crime prevention meetings as needed, including outreach to Falcon Heights Elementary, group homes and senior housing buildings. ? Promote services provided by SAPD such as premise checks, vacation checks and car seat safety ? Monitor and evaluate rental licensing program ? Explore administrative fines on allowable traffic offenses Strategy 2: Participate in initiatives designed to prevent crime and the need for emergency responses. Action Items: ? Promptly remove graffiti from public buildings and provide removal materials for city businesses ? Expand opportunities for using technology to improve crime watch notification ? Communicate regularly with residents about Homeland Security and the emergency management plan ? Support the work of the Neighborhood Commission and Neighborhood Liaisons ? Use traffic-calming tools including the speed monitoring trailer and warning signs 1-8 ? Take steps to prevent hate crimes through the activities of the Human Rights Commission Strategy 3: Participate in early intervention programs with juveniles. Action Items: ? Support Northwest Youth and Family Services (NYFS) ? Continue referrals to NYFS through facilitating connections between NYFS and SAPD Strategy 4: Protect the public health. Action Item: ? Participate in Ramsey County public health emergency exercises ? Publicize mosquito control measures, including free tire pick-up by Metropolitan Mosquito Patrol, utilizing city council meetings and other publication methods. ? Continue education about preparing for pandemic flu in this community ? Distribute free gun locks Goal 2: To sustain and promote the assets of the city’s unique neighborhoods and tax base including commercial, residential and open space uses for present and future generations. Strategy 1: Maintain and enhance the neighborhood and community parks with updated facilities, recreation and community services. Action Items: ? Maintain community landscaping and investigate additional options ? Maintain a sound maintenance program for public facilities ? Focus on the quality, appearance, and longevity of public improvements ? Research opportunities for enhancing recreational resources at Falcon Heights Elementary School ? Support and continue to promote an Adopt-A-Park program ? Implement the Parks and Recreation Master Plan Strategy 2: Work with businesses and homeowners to maintain a functional and desirable business and residential environment. Action Items: ? Continue to review and communicate city code requirements to business and commercial property owners ? Maintain the desirability of neighborhoods through education and code enforcement 1-9 ? Use non-profit organizations such as NYFS ? Communicate community standards through photos and code information on the website ? Publicize Falcon Heights businesses including the Farmer’s Market Strategy 3: Maintain the City’s infrastructure. Action Items: ? Maintain and increase the pathways ? Maintain the sanitary sewers and storm sewers ? Continue with a boulevard tree program for replacement, maintenance and expansion ? Publicize the resources available through the Housing Resource Center ? Maintain streets and alleys in accordance with the Pavement Management Plan ? Pursue residential streetlighting study ? Sponsor buckthorn removal day with University Grove neighborhood and Lauderdale ? Maintain tree protection program including efforts to minimize the impact of the Emerald Ash Borer. Strategy 4: Protect and enhance the physical land use characteristics of the community. Action Items: ? Regularly review and update zoning code as necessary ? Participate in planning discussions, and get the required planning expertise if needed to assure that University of Minnesota and State Fair land uses and future inter-government decisions do not negatively impact the City’s neighborhoods ? Expand the use of the GIS system for land use planning and maintaining information on the city’s land use and facilities ? Support environmental education programs and activities Strategy 5: Pursue community and economic development opportunities and business retention activities. Action Items: ? Be well informed with the necessary planning, engineering, financial and legal expertise when making land use decisions ? Offer local businesses opportunities to be included in new resident welcome packets and community activities Strategy 6: Expand pedestrian and bicycle opportunities. Action Items: 1-10 ? Be an active partner in the Active Living Ramsey County! (ALRC) initiative ? Complete North Suburban Connector trail project ? Participate in the 1000 Benches of Ramsey County program Strategy 7: Promote the unique assets of Falcon Heights. Action Items: ? Support the efforts to build a new Bell Museum of Natural History ? Distribute the “Fun Facts About Falcon Heights Flyer” Goal 3: To expand opportunities for the interaction and involvement of citizens of all ages in their neighborhoods and community. Strategy 1: Promote and participate in youth development. Action Items: ? Continue the Junior Leaders program ? Include youth as commission members ? Include youth in city meetings, trainings and courses ? Informally interact with youth when the opportunity arises ? Speak about local government at schools or youth related functions ? Recognize youth achievement at City Council meetings, in the newsletter, and through the Neil Kwong Youth Citizenship Awards, and the North Suburban Gavel Association ? Promote awareness of the Cable Commission scholarships and internships ? Encourage student participation in City Council Meetings ? Participate in the Kids Voting Program at precincts one and two through the Roseville Rotary Club ? Conduct a council meeting with students ? Contact RAMS or RAHS to solicit youth commission members Strategy 2: Host community/neighborhood events and activities. Action Items: ? Sponsor Annual Ice Cream Social ? Sponsor Winterfest ? Sponsor the Falcon Heights/Lauderdale 5K Fun Run ? Encourage neighborhood gatherings ? Support the Neighborhood Block Parties and National Night Out activities ? Support the Fire Department/Public Safety Open House ? Encourage volunteers to be involved in community planning activities ? Hold an annual food drive in conjunction with Falcon Heights Elementary School and other community partners 1-11 ? Review and explore existing and additional city sponsored events Strategy 3: Explore, create and provide an array of recreation programming. Action Item: ? Provide recreation programming for all age groups ? Provide referrals for alternate programming ? Manage recreation programming on a seasonal basis ? Provide space for and promote the Falconeers Senior program ? Promote recreation scholarships and the Friends of the Park program Strategy 4: Encourage citizens to participate in city government. Action Items: ? Promote resident participation ? Promote, recruit, and publicize citizen participation in city commissions and task forces Strategy 5: Build stronger community and neighborhood connections. Action Items: ? Distribute the “Welcome to Falcon Heights” booklet ? Support and promote the Neighborhood Liaison Program ? Use conflict resolution resources for neighbors to use in resolving neighborhood conflicts ? Produce three newsletters per year ? Distribute monthly Falcon Flyer and post to city website ? ? Support and expand the city’s website ? Promote and support the AARP Tax Assistance Program ? Continue implementation of “Aging-In-Place” in the City, including promotion of services such as NYFS senior chore program, meals on wheels, and block nurse programs. Strategy 6: Maintain and promote our commitment to human rights and diversity. Action Items: ? Promote diversity on our commissions ? Support the work of the Falcon Heights Human Rights Commission Goal 4: To provide a responsive and effective city government. 1-12 Strategy 1: Communicate promptly and clearly with citizens, business owners and institutional representatives by anticipating information needs and quickly responding to questions. Action Items: ? Provide a photo of new staff members and a description of jobs in the newsletter ? Publish a summary of the goals in the City’s newsletter and on the website ? Educate residents about the property tax ? Hold a Truth in Taxation Hearing annually Strategy 2: Maintain collaborative relationships with other entities. Action Items: ? Participate in the U of M Campus/Community Advisory Committee and on the Stadium Area Advisory Group ? Maintain regular communication with the University of Minnesota, the Metropolitan Council, Ramsey County, the Minnesota State Fair, the Capital Region Watershed District, Rice Creek Watershed District, the cities surrounding Falcon Heights, and the State of Minnesota ? Convey city goals to the City’s representatives at the legislature, the Metropolitan Council and the County, as well as to neighboring communities ? Met Council presentation at future council meeting ? Participate in Northwest Youth and Family Service, North Suburban Communications Commission and CTV15, the Ramsey County League of Local Governments, and the Regional Council of Mayors ? Encourage Council members and staff to participate in service and professional organizations Strategy 3: Effectively manage the City’s consulting and personnel resources. Action Items: ? Evaluate the performance and work assignments of City employees through annual performance reviews ? Provide employees with affordable resources they require to efficiently and effectively do their jobs, including a training plan and technology resources ? Provide adequate funds for personnel, equipment and contractors to maintain the City’s infrastructure, facilities, public spaces and public improvements ? Evaluate and review consultants’ performances and fees ? Retain highly skilled and high-functioning employees ? Provide salaries and benefits that are competitive with cities of a similar size, scale, and scope Strategy 4: Effectively manage the city’s financial resources. 1-13 Action Items: ? Update and provide a well-researched five year capital improvement program ? Review and adjust fees and policies as part of the annual budgeting process ? Research and pursue new revenue sources, including grants ? Pursue conduit bonding opportunities ? Review and evaluate the City’s long term financial needs and the City’s current and future financial resources to meet these needs ? Continue to research and pursue new opportunities for reducing expenses by using more contracts and joint powers agreements to share equipment, personnel, and technology with other levels of government ? Maintain a contingency fund to be prepared for unexpected, but necessary, expenditures ? Retain highly skilled and high functioning employees ? Continue to meet the standards for the GFOA Award for Excellence in Financial Reporting Strategy 5: Develop and expand an e-mail capability to communicate with residents Action Items: ? Solicit e-mail addresses through the Falcon Flyer and newsletter, at the front desk, on the City website, and at community events ? Solicit new resident e-mail addresses ? Provide critical information in a timely manner utilizing city’s list serv ? Continue use of social networking sites such as Twitter and Facebook Strategy 6: Expand the capability to conduct any city-to-resident transaction online Goal 5: Provide for a clean, healthy, sustainable environment. Strategy 1: Undertake efforts to maximize recycling. Action Items: ? Research an incentive program to encourage recycling ? Conduct rain barrel workshop for city residents ? Conduct city-wide energy fair Strategy 2: Consider environmental benefits in city purchasing. Action Items: ? Consider environmentally-friendly options in city vehicles and public works ? Change to energy-efficient, compact light bulbs Strategy 3: Continue support of Community Garden. 1-14 1-15 Action Items: ? Continue publicity in newsletter, on website, and in the Falcon Flyer Strategy 4: Create an inventory of greenhouse/global warming emissions. ? Conduct comprehensive review of the city’s carbon output, including identifying steps to reduce the overall carbon footprint of the city.