HomeMy WebLinkAboutCC agenda 8-25-10CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 25, 2010 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS
____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: July 28, 2010 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through
8/19/10: $612,787.35 Payroll through 8/18/10: $ 41,040.35 2. City License Applications 3. Establish a new capital project fund, 2010 Larpenteur Streetscape 4. Close the Parking Lot/Rain
Garden Fund 426 transfer to the Storm Drainage Fund 602 5. 2010 Sanitary Sewer Lining Project G: POLICY ITEMS: 1. Recycling Services RFP Discussion 2. Lighting System Efficiencies for
City Hall building 3. Larpenteur Avenue Streetscape Change Order #1 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: ?????????
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA July 28, 2010 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X_ HARRIS _AB_
GOSLINE _X_ LONG _X_ MERCER-TAYLOR _AB_ MILLER _X_ C. PRESENTATIONS: D. APPROVAL OF MINUTES: July 14, 2010 Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through
7/20/10: $150,045.61 Pam Harris Payroll through 7/15/10: $ 17,907.39 Moved Approval 4-0 2. City License Applications G: POLICY ITEMS: 1. Adoption of the Local Housing Incentives Account
under the Keith Gosline Metropolitan Livable Communities Act Moved Approval 4-0 H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 7:15pm Commencement of the council workshop
will following
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted
By Roland Olson, Finance Director The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 8/19/10: $612,787.35 Payroll through 8/18/10:
$ 41,040.35 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and
payroll.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Consent F2 Attachment N/A Submitted By Michelle Tesser, Assistant
to the City Administrator The City That Soars! Item City License Applications Description The following individuals have applied for a Mechanical Contractor’s License for 2010. Staff
has received the necessary documents for licensure. 1. Great West Mechanical Inc. N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve
the 2010 City License Applications.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Consent F3 Attachment Submitted By Roland Olson, Finance Director
The City That Soars! Item Establish a new capital project fund: “2010 Larpenteur Streetscape”. Description The city is in the process of completing a streetscape project on Larpenteur
Avenue. To help maintain separately the revenues and expenditures associated with this 2010 streetscape project, staff is recommending that a separate capital project fund be established.
Budget Impact Establish a new capital project fund to account for the revenues and expenditures of the 2010 streetscape project. Attachment(s) NA Action(s) Requested Staff recommends
establishing the “2010 Larpenteur Streetscape” capital project fund.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Consent F4 Attachment Submitted By Roland Olson, Finance Director
The City That Soars! Item Close the Parking Lot/Rain Garden Fund 426 transfer to the Storm Drainage Fund 602 Description When the Parking Lot/Rain Garden Fund 426 was established funds
were transferred from the Storm Drainage Fund 602 to help fund the improvements. These two projects are now complete and any remaining funds need to be transferred back to the originating
fund. Staff recommends the effective date of October 1st to allow for the third quarter interest being posted. There is an estimated $17,000 balance to be transferred. Budget Impact
Close the Parking Lot/Rain Garden Fund 426 transfer to the Storm Drainage Fund 602 effective October 1, 2010 with an estimated balance of $17,000. Attachment(s) NA Action(s) Requested
Staff recommends closing the Parking Lot/Rain Garden Fund 426 and transferring any remaining balance to the Storm Drainage Fund 602 effective October 1, 2010.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Consent F5 Attachment Project Location Map, Contractor’s Quote
Submitted By Kristine Giga, Civil Engineer The City That Soars! Item 2010 Sanitary Sewer Lining Project Description The majority of the city’s sanitary sewer mains were constructed in
the late 1950’s and early 1960’s, utilizing clay tile pipe. Over time the joint materials have failed allowing root intrusion. The pipe is also susceptible to cracking and construction
damage. The 2010 Capital Improvement Plan includes funding for a sanitary sewer main lining program to extend the life of our sanitary sewers by 50 years or more. This technology essentially
installs a new resin pipe inside the old clay tile sewer main without digging up city streets, which results in minimal disruption to residents during construction. The liner pipe is
inserted into the main through existing manholes and cured in place with a heat process. Any given segment is usually completed in one working day. Service line connections are reopened
using a robotic cutter and remote cameras. During the process, existing flows are bypassed using pumps. This technology has been proven over the past 20 years, and costs have become
competitive with open cut replacement. The City started doing this type of renovation in 2008 and will have an annual project for the foreseeable future to replace our aging sewer infrastructure.
This technology also prevents infiltration of groundwater into the system. Staff received quotes from contractors on August 6, 2010, and recommends authorizing the lowest responsible
bidder to complete the work. Budget Impact We received three quotes for this project. The lowest responsible bid submitted by Visu-Sewer, Inc., $16,625, is 6% higher than the Engineer’s
construction estimate of $15,625. The following is a summary of the quotes received for this project: Contractor Bid Visu-Sewer, Inc. $16,625 Veit & Company, Inc. $17,425 Lametti & Sons
Sons $19,800 This project is proposed to be paid for using Sanitary Sewer Enterprise funds. All work should be completed by October 29, 2010. Attachment(s) Project Location Map Contractor’s
Quote Action(s) Requested Authorize Visu-Sewer, Inc., to complete the 2010 Sanitary Sewer Lining Project in the amount of $16,625.
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AVE W CLEVELAND AVE N COFFMAN ST BURTON ST VINCENT ST HOYT AVE W FOLWELL AVE LARPENTEUR LARPENTEUR AVE W CLEVELAND AVE N FULHAM ST NORTHRUP AVE COFFMAN ST FULHAM ST HOYT AVE W HOYT AVE
W HOYT AVE W CLEVELAND AVE N FOLWELL AVE FOLWELL AVE 2100 2100 1666 2129 20972097 1578 2190 1564 1571 1586 2252 1596 1572 2225 2179 2197 2189 2099 2123 2203 2143 2137 2140 2111 1588
21171572 2202 2129 2105 2115 2124 2121 2111 2159 2173 2151 2161 2129 2148 2154 2170 2160 1596 2180 2098 1579 2118 2211 2135 2132 2147 2153 2141 2231 2112 2203 1569 2303 2217 2243 1588
2165 2225 1587 2291 2243 2159 2297 2261 2285 2298 2208 1575 2249 2255 1580 1588 2279 2105 2216 2108 1580 2267 2273 1576 2222 1570 1582 2271 2286 2291 1564 2292 1564 1583 1571 2285 2279
2280 1577 1595 1589 1603 1595 1589 1583 Grove Park University of Minnesota Bolstad Golf Course 6-23 6-24 24 Prepared by: City of Roseville Engineering Department June 14, 2010 mapdoc:
2010SanitaryLining.mxd map: 2010SanitaryLining.pdf Data Sources and Contacts: * Ramsey County GIS Base Map (6/06/10) * City of Roseville Engineering Department For further information
regarding the contents of this map contact: City of Roseville, Engineering Department, 2660 Civic Center Drive, Roseville MN DISCLAIMER: This map is neither a legally recorded map nor
a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources
regarding the area shown, and is to be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error
free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision
in the depiction of geographic features. If errors or discrepancies are found please contact 651-792-7075. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03,
Subd. 21 (2000), and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to defend, indemnify, and hold harmless
the City from any and all claims brought by User , its employees or agents, or third parties which arise out of the user's access or use of data provided. 2010 Sanitary Sewer Lining
Folwell Avenue ´ 0 100 200 300 400Feet LEGEND: !( Sanitary Manhole ? Sanitary Sewer Pipe 2010 Pipe Lining
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Policy G1 Attachment None Submitted By Justin Miller, City Administrator
The City That Soars! Item Recycling Services RFP Discussion Description The city’s current recycling contract with Waste Management expires at the end of this year. Earlier this summer,
the city solicited proposals from area companies to provide recycling services in the City of Falcon Heights. The three companies that responded were Waste Management, Tennis Sanitation
and Troje’s Trash. The environment commission reviewed the proposals at their July 19th meeting, and the city council reviewed them at the August 4th workshop. The current rate charged
by Waste Management per household is $1.55/month. Each of the proposals submitted call for an increase in this price. If the city were to subsidize the rate charged to residents (paid
through quarterly water bills), the impact would look like this: Total households served = 1,923 Monthly impact to recycling fund balance for each $.10 subsidy = $192.30 Annual impact
for each $.10 subsidy= $2,307.60 There is roughly $78,000 in the recycling fund balance that has been preserved knowing that this rate increase would be coming at the end of the current
contract. Budget Impact Recycling charges are billed to the city, and then the charges are passed through to residents via their water bills. The current rate charged to residents is
$1.46/month. The current rate is subsidized through the city’s SCORE grant monies which are provided by Ramsey County. The budget impact is unknown until a vendor is selected and a new
rate structure is developed. Attachment(s) None Action(s) Requested Staff recommends that the Falcon Heights City Council select a preferred recycling vendor and authorize staff to begin
contract negotiations with the selected company.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Policy G2 Attachment Light System Analysis Building Lighting
Upgrade Summary Turn-Key Quote Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item Lighting System Efficiencies for City Hall building Description
A lighting audit was completed on Falcon Heights City Hall and Community Park in June 2010. Two companies performed the audits: Energy Performance Specialist, LLC and Center for Energy
and Environment (CEE), a non-profit organization that partners with Xcel Energy to promote lighting efficiencies. CEE cost and payback estimates were lower than that of Energy Performance
Specialists, LLC. Based on the recommended lighting improvements, CEE estimates the installation cost of $14,490.00 with an Xcel Energy rebate amount of $7,521.68 . The net total cost
will be $6,968.32 for the City Hall lighting improvements. CEE estimates a payback of 1.2 years. years. CEE’s estimated cost of the Community Park building was $2,062.73 with a rebate
amount of $728.28. The estimated payback is 7.6 years. Budget Impact The amount will be paid out of the Public Works Capital Fund 403. Attachment(s) Light System Analysis Building Lighting
Upgrade Summary Turn-Key Quote Action(s) Requested Staff recommends that the Falcon Heights City Council approve the recommended lighting efficiencies for the City Hall building. Staff
will revisit the Community Park lighting improvements at a later date.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date August 25, 2010 Agenda Item Policy G3 Attachment Change Order #1 Irrigation hookup proposals
Submitted By Justin Miller, City Administrator The City That Soars! Item Larpenteur Avenue Streetscape Change Order #1 Description The Larpenteur Avenue Streetscape project continues
to proceed on schedule. As with any project of this size, unforeseen issues arise once construction begins and change orders are necessary. The attached documents itemize the changes
that are being proposed. In summary, the changes include: 1) Remove Curb and Gutter (more than originally planned) $5,187.50 2) Common Excavation (deeper digging needed in certain areas
to find suitable soils) $34,958.00 3) Remove benches from project (possible replacement through 1000 Benches of Ramsey County grant program) -$46,048.00 4) Remove hanging baskets from
project -$2,400.00 5) Larpenteur and Prior Irrigation Hookup (separate contract with St. Paul Regional Water Services) $6,500.00 6) Larpenteur and Fulham Irrigation Hookup (separate
contract with St. Paul Regional Water Services) $15,400.00 Total $13,597.50 Budget Impact An additional $13,597.50 will be added to the total project cost. Attachment(s) Change Order
#1 Irrigation hookup proposals Action(s) Requested Staff recommends that the Falcon Heights City Council approve Change Order #1 and associated irrigation hookups for the Larpenteur
Avenue Streetscape Project.
City of Falcon Heights Contract No.: Change Order No.: 1 Date: August 17, 2010 Project Name: Larpenteur Avenue Streetscape Project Location: Larpenteur Avenue between Fulham Street and
Hamline Avenue Contractor: Thomas and Sons Construction 13925 Northdale Boulevard Rogers, MN Phone No. 763-428-2229 Type of Work: Changed work including additional excavation in medians
and added curb & gutter removal, and deletion of hanging baskets and benches Amount of Original Contract: $599,338.80 Description of Work to be Increased: Unit Contract Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount Remove Curb and Gutter LF $12.50 0 $0.00 415 $5,187.50 Common Excavation Cu. Yd. $22.00 0 $0.00 1589 $34,958.00 Bench Each $2,878.00
16 $46,048.00 0 -$46,048.00 Hanging Baskets Each $120.00 20 $2,400.00 0 -$2,400.00 Total Revised -$8,302.50 Total Change Order No. 1 Amount: -$8,302.50 Original Contract Price: $ 599,338.80
Previous Change Orders $0.00 Total Funds Encumbered with all Change Orders: $ 591,036.30 591,036.30 S:\CC AGENDAS\2010 CC Agendas\Docs for August 25\G3 2 CO_1_Thomas and Sons 2010-08-17.doc
S:\CC AGENDAS\2010 CC Agendas\Docs for August 25\G3 2 CO_1_Thomas and Sons 2010-08-17.doc The above additional (or deleted) work shall be performed (or deleted) under same conditions
as specified in original contract unless otherwise stipulated herein. Recommended: Project Inspector Date City Engineer Date Approved: City Administrator Date We hereby agree to furnish
labor and materials complete in accordance with the contract specifications at the above stated price. Approved: _________________________________ __________________________________________
Date Authorized Contractor Signature NOTE: This Revision becomes part of and in conformance with the existing contract.
ACTUAL COST DEPOSIT STATEMENT DATE: 08/17/2010 Saint Paul Regional Water Services (SPRWS) Engineering Division 651-266-6270 DATE 08/17/2010 WO # DEPOSIT AMOUNT: $6,500.00 INVOICE # Payment
is a deposit against the actual cost of the work described below. An additional bill or refund will be sent after tabulating all construction costs. DESCRIPTION OF WORK: 1.5” domestic
service installation to supply irrigation. Location is approximately 90’ East of East Prior Ave in the Northeast quadrant of the intersection of Prior Ave and Larpenteur Ave. PAID BY:
COPY TO: RECEIVED BY: S:\CC AGENDAS\2010 CC Agendas\Docs for August 25\G3 3 DEPOSIT for actual cost_Larpenteur and Prior irrigation.docx
ACTUAL COST DEPOSIT STATEMENT DATE: 08/17/2010 Saint Paul Regional Water Services (SPRWS) Engineering Division 651-266-6270 DATE 08/17/2010 WO # DEPOSIT AMOUNT: $15,400.00 INVOICE #
Payment is a deposit against the actual cost of the work described below. An additional bill or refund will be sent after tabulating all construction costs. DESCRIPTION OF WORK: 1.5”
domestic service installation to supply irrigation. Location is approximately 90’ East of East Fullham St and will extend to median East of intersection of Fullham St and Larpenteur
Ave. PAID BY: COPY TO: RECEIVED BY: S:\CC AGENDAS\2010 CC Agendas\Docs for August 25\G3 4 DEPOSIT for actual cost_Larpenteur and Fullham irrigation.docx