Loading...
HomeMy WebLinkAboutCCAgenda_92Dec09 City of Falcon Heights AGENDA Regular Meeting of the City Council December 9, 1992 I. CALL TO ORDER: 7 p.m. II. BALDWIN CIERNIA GEHRZ GIBSON TALBOT JACOBS CHENOWETH HOYT ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: November 25, 1992 V. CONSENT AGENDA: C -1. General Disbursements through 11/30/92, $22,977.74 Payroll, 11/15/92 11/30/92, $10,220.82 C -2. Operating Transfers and approval of R -92 -50 C -3. Request for MSA allocation for 1993 C -4. Approval of the Capitol City Mutual Aid Association Agreement C- 4(a)Purchase of two electric cord reels C -5. Licenses C -6. Consider cancelling the December 23, 1992 council meeting VI. PUBLIC HEARING PH -1. Hearing on the proposed 1993 Budget VII. POLICY AGENDA: P -1. Proposed resolution R -92 -51 adopting the 1993 budget and certifying the 1993 tax levy ACTION: P -2. Proposed financial services contract with the City of Lauderdale ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: I -1. Minutes of Solid Waste Commission meeting of 11/5/92. Minutes of Human Rights Comm. meeting of 11/19/92. IX. ADJOURNMENT i S;;i; MINUTES P` REGULAR CITY COUNCIL MEETING NOVEMBER 25, 1992 Baldwin convened the meeting at 7:00 p.m. ALL MEMBERS PRESENT Baldwin, Ciernia, Gehrz, Gibson Talbot and Jacobs. Also present were Chenoweth, Hoyt and Maurer. APPROVAL OF MINUTES OF 10/28/92 AND 11/12/92 Council approved the following minutes by unanimous consent: 1. Regular meeting of October 28, 1992 2. Special meeting of November 12, 1992 ITEM C -2 REMOVED FROM CONSENT AGENDA AND PLACED ON POLICY AGENDA Item C -2, Proposed Ordinance Relating to Itinerant Salespersons, was removed from the Consent Agenda and placed on the Policy Agenda at Ciernia's request. CONSENT AGENDA APPROVED Council approved the following Consent Agenda by unanimous consent: 1. Disbursements: a. General disbursements through 11/19/92, $35,642.11 b. Payroll, 11/01/92 11/15/92, $10,697.52 2. Adoption of Ordinance 0 -92 -6 Amending Chapter 5, Part 13 of the City Code Relating to Business Licenses 3. Authorizing the hiring of part -time temporary ice rink personnel 4. Authorizing purchase of various items of equipment for the Fire Department at a cost of $20,809.48 5. Licenses: Air Conditioning Associates, #0995, Lion's Club Tree Sales, #0994 and U of M Forestry Club Tree Sales, #0996 APPROVAL OF FEASIBILITY REPORT FOR PROPOSED 1993 IMPROVEMENT PROJECT AND ORDERING PREPARATION OF PLANS AND SPECS FOR SAME Baldwin reviewed the procedure followed by council in establishing policy and scheduling for upgrading the city's infrastructure. He explained that the object of the criteria established was to obtain the highest longevity for dollars spent, make responsible use of street funds and equitable distribution of costs, and use of MSA funds across the city while maintaining the city's superior financial rating. Baldwin also addressed some questions raised by property owners at a recent informational meeting on the proposed 1993 project. MINUTES NOVEMBER 25, 1992 PAGE 2 Jim Solem, 1975 Autumn, indicated he did not question the need to fix the street and address drainage but questioned the apportionment of cost. He commented on the fact that due to the design of the area residents in the development to the south use the streets as much as the abutting property owners and should share in the cost of any improvements. Mr. Solem also questioned the placement of recent traffic checks. Ciernia explained that at the time development to the south was considered there were two options, multi family housing which would have required another access either to the south or the west, or single family homes with the exit to the north as it is today. Everyone's preference at that time was for single family homes. Baldwin stressed that use of streets by others than abutting property owners is the reason why 50% of the cost is funded from general taxes. Peter Olin, 1958 Summer, urged that all options be considered. He indicated he had checked with a contractor who was of the opinion that two inches of the road can be milled off and replaced and paved at a lower cost. He also felt Summer Street did not need extensive repair and that cuts could be made and concrete curb installed without tearing up the street. Maurer indicated that he is familiar with that process, however had not investigated that possibility at the time of the informational meeting. He was of the opinion that Summer is in better condition than the other streets, that more information will be obtained, and he will be prepared to address this at the public hearing. Ray Garcia, 1906 Prior, said he has watched the street deteriorate for the last ten years, that in front of his property the entire edge of the black top is broken up all the way to Roselawn and he felt it would continue to do so. He also commented on damage of boulevards by the snow plows with the absence of concrete curbs. Mr. Garcia stated the proposed high assessment is oppressive but that things would not get cheaper and he felt the project should not be delayed. He did question why Roseville assessments are much lower than those proposed for this project to which Baldwin replied that due to Roseville's cash flow they can afford to pay 75% of the cost from tax revenues whereas Falcon Heights currently pays 50 Maurer explained that he is presently working with estimates, these estimates are conservative, and hopefully bids will come in lower. MINUTES NOVEMBER 25, 1992 PAGE 3 Larry Stowe, 1954 Autumn, indicated he has no problem with long range planning but even though there is a plan it is not necessary to automatically do it and urged flexibility. Mr. Stowe presented the following questions /comments: 1) Why is it necessary, streets are not in imminent danger and could be repaired, 2) curbs do not aesethically add to the area, 3) no need to extend storm sewers, 4) estimated assessment is high, residents have other uses for that money and, 5) Autumn, Prior and Summer Streets are used as collector streets by those in the newer development and they should share in the costs. Mr. Stowe asked that council consider voting down or postponing the project and that if the decision is to proceed that all efforts be made to reduce the assessment by eliminating storm sewers and curbing from the project. Maurer responded that storm sewers will be readdressed although he felt they are needed and that curb and gutter may not have an aesthetic value but there is an engineering value, as it prevents water from standing by the edge of the road infiltrating and damaging the road bed, plus making a nice transition from road to driveway. Jacobs commented on Mr. Stowe's request for flexibility. He stressed the fact that there is flexibility in the 5 year plan and that it had been used when this project was delayed from 1992 to coordinate with the Grove project to save money. Ray Garcia questioned why storm sewers would be necessary if the sub -grade is redone and curb and gutter installed. He felt this should facilitate the run off. Maurer commented on the relatively flat grades in the area and the fact that the run off water would have to travel a long distance. Will Rogers, 1947 Autumn, questioned why this project is more expensive than the 1991 project and why overhead costs are so high. Baldwin explained that assessment is based on front footage and properties in this area have the largest front footage in the city. Maurer commented on the fact that construction costs have increased in this two year period. Maurer reviewed the items covered by the overhead costs and explained that the estimated 28% overhead costs are actually low compared to other communities. Mr. Rogers suggested a citizens committee meet with council to have some input into the proposed project. Baldwin explained that council will be reviewing the present assessment policy which may or may not result in a change. MINUTES NOVEMBER 25, 1992 PAGE 4 Wes Tennyson, 1935 Summer, stated he had been responsible for the petition on his street and that 85% of those indicated opposition due to cost, concrete curb and gutter which will change the character of the neighborhood and the fact that they were already assessed for storm sewer approximately 10 years ago. They also questioned whether or not the assessment is fair and equitable because the neighbors to the south will benefit as much as those in the assessment area. Baldwin indicated the engineer will prepare a written response to questions brought forth at this meeting. Maurer stated that some who have been assessed for storm drainage to the south will not be assessed again. Judy McCleery, 1918 Autumn, asked who will fund repair of yards, sprinkler systems and driveways disrupted during construction. Maurer replied that the construction contract will include aprons and sodding. The contract will also require avoiding fences and sprinklers if at all possible, but if necessary they will be taken out and replaced. Karen Northrup, 1942 Summer, commented on the unusual usage of the streets, i.e., use of their streets by trucks during construction of the homes to the south which added to wear. Baldwin explained that the action being considered at this meeting is acceptance of the feasibility but does not commit to the project or assessment roll. He stressed that there will be another opportunity to discuss the project, the city is not committed until a bid is accepted. Peter Olein asked what chance there was to challenge the engineering to which Maurer replied there will be a public hearing in February and plans will be 85% completed by that time and that information will be shared with the residents. Gehrz requested discussion of sidewalk construction in the University Grove area as it is being considered a part of the 1993 improvement project including the assessment. She questioned the cost,if criteria would be established to require replacement such as safety hazards, if individual homeowners would have the option whether or not to reconstruct and to obtain separate bids for the sidewalk abutting their property if so desired. Maurer explained that all sidewalks are in the feasibility, but it has not been determined which need repair. A brief discussion ensued regarding the need for consistency and the convenience of having it all done during the street construction. MINUTES NOVEMBER 25, 1992 PAGE 5 Staff will work up a plan on the sidewalk issue and will discuss it with the Grove Homeowners Association. ADOPTION OF RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING PLANS AND SPECS FOR PROPOSED 1993 STREET PROJECT Ciernia moved adoption of Resolution R -92 -49 which carried unanimously. RESOLUTION R -92 -49 A RESOLUTION RECEIVING REPORT, AND ORDERING PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE 1993 STREET IMPROVEMENTS POSSIBLE POLLING PLACE CHANGE FOR PRECINCT 2 Steven D. Petersen, 1730 W. Larpenteur, briefly reviewed his rationale for requesting that council consider moving the Precinct 2 polling place from Falcon Heights United Church of Christ to Falcon Heights Elementary School. Council concurred that Mr. Petersen's suggestions regarding parking, setting a role model for children regarding importance of voting, taxpayers have an investment in the school, and improved handicap accessibility. Following a brief discussion Gehrz moved that staff be directed to open discussion with the school district regarding moving the Precinct 2 polling place to Falcon Heights School. Motion carried unanimously. REQUEST FOR CONTRIBUTION TO ROSEVILLE AREA SENIOR PROGRAM DEFERRED Lynnae LeBarron, Executive Director North Suburban Senior Council, presented a brief history of the organization and an overview of the programs provided. She explained that there has been a decrease in funding from federal, state and county making it necessary to rely on donations. All cities within the school district are offered services by the Senior Program and are therefore being requested to contribute to the funding. Council questioned the formula on which the amount requested was based, indicated they were not opposed to some contribution but were not comfortable with the suggested amount, and requested more information from the organization regarding costs. The matter will be discussed further at a future meeting. MINUTES NOVEMBER 25, 1992 PAGE 6 COMMUNITY RELATIONS WORKSHOP WITH U OF M PERSONNEL SCHEDULED FOR 12/02/92 Council briefly discussed scheduling a workshop as requested by University of Minnesota personnel. The workshop was scheduled for 7:00 p.m., December 2, 1992. STAFF TO REVIEW CHARITABLE GAMBLING ORDINANCE Hoyt explained that recently there have been several inquiries from organizations interested in applying for charitable gambling licenses. Council directed staff to talk to neighboring cities regarding their experience in this area and then to proceed with review of the ordinance. PROPOSED ORDINANCE AMENDING CODE RELATING TO ITINERANT SALESPERSONS AND SOLICITORS Council briefly discussed the proposed ordinance which will somewhat strengthen regulation of these businesses after which Ciernia moved adoption of Ordinance 0 -92 -7. Motion carried unanimously. ORDINANCE 0 -92 -7 AN ORDINANCE AMENDING CHAPTER 5, PART 7 OF THE CITY CODE RELATING TO ITINERANT SALESPERSONS AND SOLICITORS ADJOURNMENT The meeting was adjourned at 9:54 p.m. Tom Baldwin, Mayor ATTEST: Shirley Chenoweth, City Clerk ADDENDUM to Agenda for Dec. 9, 1992 Council Meeting Item No. C -7. End -of -the -year Tax Increment Fund Changes Item No. P -3. Proposed Resolution calling for a Public Hearing on the Issuance of General Obligation Tax Increment Refunding Bonds ACTION: NOTE: January 6, 1993, 7 P.M. planning discussions with financial advisors consent consent Consent sent ons �ertt consent Meeting Date: 12/9/92 Agenda Item: C -7 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: End -of- the -year Tax Increment Fund Changes SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Steve Apfelbacher, Financial Consultant Tom Kelly, City Accountant EXPLANATION /SUMMARY: Staff met with the financial consultants, Steve Apfelbacher and Dave Maroney about the TIF accounts in anticipation of refunding bonds for 1 -2 and 2 -1 and in -depth financial planning in the early months of 1993. The consultants recommend that the council authorize the transfer of fund balaqnces for District 1 -2 and District 2 -1 less debt service payments due 3/1/93 and 2/1/93 respectively to the TIF District No. 1 Construction Fund (formerly TIF District No. 1 Pool) and TIF District No. 2 Construction Fund. This action is proposed for accounting purposes and will allow consideration of the refunding issue to maximize savings possibilities and future planning of expenditures within the Development District. ATTACHMENTS: A Memo from Apfelbacher, dated 12/8/92 B Resolution R -92 -52 ACTION REQUESTED: Adopt resolution transferring and establishing TIF fund accounts as described. .2 ;<ent Consent Consent C onsent 3 ?r;:�?:::::;<2� Consent :2:;; Cons ent `ons Consent DEC 08 '92 02 :41PM EHLERS ASSOCIATES Attach. A P.2 /4 MEMORANDUM TO: Susan Hoyt, City Administrator FROM: Steve Apfelbacher Dave Maroney DATE: December 8, 1992 RE: CITY OF FALCON HEIGHTS, MN; TIF DISTRICT PLANNING ISSUES To facilitate the possible refunding of the 1984 and 1985 TIF Bonds and management of the TIF Districts, the following course of action is proposed: 1. City Council Meeting of 12/9/92 a. Authorize the transfer of fund balances for District 1 -2 and District 2 -1 less debt service payments due 3/1/93 and 2/1/93 respectively to the TIF District No. 1 Construction Fund (formerly TIF District No. 1 Pool) and TIF District No. 2 Construction Fund. This action Is proposed for accounting purposes and will allow consideration of the refunding issue to maximize savings possibilities and future planning of expenditures within the Development District. b. Call for the scheduling of the public hearing that is required if the 1984 and 1985 TIF Bonds are to be refunded. A sample resolution Is enclosed. The public hearing could be scheduled for January 13, 1993. 2 City Council Meeting 1/6/93 Jbvi- a. A workshop would be held with the City Council for purposes of reviewing the refunding, the current status of the TIF districts' budgets, possible modifications, and long -range capital planning considerations. 3. City Council Meeting of 1/13/93 a. Conduct the public hearing relating to the refunding of the 1984 and 1985 TIF Bonds. b. Call for the sale of bonds to refund the 1984 and 1985 TIF Bonds. Schedule a sale date for 1/27/93. all Ehlers and Associates, Inc. 2950 Norwest Center 90 South Seventh Street Minneapolis. MN 55402.4100 DEC 08 '92 02 :42PM EHLERS ASSOCIATES P.3/4 Susan Hoyt December 8, 1992 c. Authorize redemption of the 1985 TIF Bonds due 3/1/93, 3/1/94 and 3/1/95 for TIF District 1 -3 (Stafford). This item would be discussed during the 1/8/93 workshop. As we discussed, the proposed schedule seems reasonable and will allow for important discussions to occur relating to the future possibilities for further improvements within Development Districts No. 1 and No. 2. It seems that the preparation of a long -range capital plan for the Development Districts would be an appropriate step to Initiate at this time. We look forward to assisting the City of Falcon Heights throughout this effort. FALCONH32 Attach. B No. R -92 -52 CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date: 12/9/92 A RESOLUTION TRANSFERRING FUNDS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that $851,703.36 be transferred as follows: Transfer Fund In Out (Coffman)'85 TIF Bond $272,751.00 TIF District #1 Pool 119,174.12 TIF District #1 Construction $391,925.12 ,(Bullseye) 84B TIF Bond 126,784.34 TIF District #2 Construction 126,784.34 (Stratford) Rottlund Construction Fund 332,993.90 Stratford 85B TIF Bonds 332,993.90 WHEREAS, it is the intent of the city council of Falcon Heights to create a TIF District #1 Construction Fund and a TIF District #2 Construction Fund as new funds and close out the Rottlund Construction Fund to its proper debt service fund. Moved by Approved by Mayor BALDWIN Dec. 9, 1992 CIERNIA In Favor Date GEHRZ JACOBS Against GIBSON TALBOT Attested by City Clerk Dec. 9, 1992 Date Meeting Date: 12/9/92 Agenda Item: P-3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed Resolution calling for a Public Hearing on the Issuance of General Obligation Tax Increment Refunding Bonds SUBMITTED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: In order to refund bonds for TID 1 -2 and 2 -1, the council must hold a public hearing scheduled for January 13, 1993 on or about 7 P.M. ACTION REQUESTED: Adopt Resolution R -92 -53 calling for a public hearing on the Issuance of TID 1 -2 and 2 -1 on or about 7 P.M. on January 13, 1993. POI/OEM' No. R -92 -53 CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date: 12/9/92 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS BE IT RESOLVED by the city council of the City of Falcon Heights as follows: 1. Proposed Refunding Bonds. The city has previously issued its General Obligation Tax Increment Bonds of 1984, Series B (the "1984 Bonds originally issued in the principal amount of $600,000 and presently outstanding in the principal amount of $520,000, and its General Obligation Tax Increment Bonds of 1985 (the "1985 Bonds originally issued in the principal amount of $1,300,000 and presently outstanding in the principal amount of $1,000,000. To realize debt service savings it has been proposed that the city issue refunding bonds in one or more series the "Refunding Bonds to refund all or a portion of the 1984 Bonds and the 1985 Bonds. 2. Public Hearing. Prior to the issuance of the Refunding Bonds the city council is required by Section 147(f) of the Internal Revenue Code of 1986, as amended, to hold a public hearing on the issuance of the Refunding Bonds. A public hearing is hereby scheduled to be held on the issuance of the Refunding Bonds on or about 7 P.M. on January 13, 1993 at the city hall. The city clerk is hereby authorized and directed to cause notice of such public hearing to be published in the official newspaper of the city not less than 14 days prior to the date of the hearing. Moved by Approved by Mayor BALDWIN 12j9/92 CIERNIA In Favor Date GEHRZ JACOBS Against GIBSON TALBOT Attested by City Clerk 12/9/92 Date C onsen t o nment Con n n sent Consent o ns e n t Consent Co Meeting Date: 12/31/92 Agenda Item: C -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, City Accountant EXPLANATION /SUMMARY: a. General Disbursements through 12/30/92, $233,275.05 b. Payroll, 12/01/92 12/15/92, $10,870.75 c. Payroll, 12/16/92 12/31/92, $12,623.27 ACTION REQUESTED: Approval K an H efty ieon it '�n���`z :::::.eras 2,3u/9 i i t L �..._.�.._�_.V_.. Lc& EM D -;TE 1 i. 1 1 1 92 01:43 C H E C K R E G I S T E R CHECK VENDOR NAME CHECK CHECK SATE NUMBER N I BER Af ©UNT 12 11 92 900 ROTTLUND COMPANY 27457 M 7055. 96 12 11 92 125 AT &T 27461 R 69.58 12 11 92 129 A T &T 27462 R 52. J C' 1�, 11 2 135 1BLE Hf 6E RUBBER INC 27463 R 73E.t is� 1; 11 283 KEVIN ANDERSON I 274 4 1 1.1 2 BOO BROWNING -FE tRIG XND. 2746$ 12 11 92 881 B J MIDWAY FLORAL, INC. 27466 R 59.59 12 11 92 3089 CASH 27467 R 47.39 12 11 92 .::;1500 C OLO N IAL INSURANCE 7468 R 305.25 s 1 40 FIN 1Nr S3'3L PRODUCT RP 4 R 7 7 rO :11 92 5O.a I JS #Ei SP IPER `47O t i Y:: 11 r 5095. L7:S.�1PHER SIEN C P 74 :SS 12 11 92 5115 GOPHER STATE ONE -CALL 27 R 5.00 12 11 92 5119 GOVERNMNT F I NANCE OFFICER 27473 R 125.00 12 11 92 5132 HART FORMS SYSTEMS 27474 R .78.97 ;11 9 13 F1 SX ST `CES 2747 11 12 11 92 5260 IN -TOWNE INDUSTRIES 27478 R 1055.20 12 11 92 5270 IVERSON, TERRY 27479. R 103.32 12 11 92 5300 JANKE, KATHLEEN 27480 R 80.00 ia 11 KELLY, 'TOM 27481 13.. 8 1 11 5: 7? SCN SER '10E INC 2 7482 R 2414.83 i 11 539 K f€VICA BUSES MfCHzNES 743 3... 12 1 1 92 5403 DAVID W. 3'; R I ESEL, INC. 27484 R 500 00 12 11 92 5517 LEONARD, STREET DEINARD 27485 R 465.50 12 11 92 5585 METROPOLITAN AREA MANAGER 27486 R 30.00 1i 11 2 5&u *-75 BUILDINGS M€ INTENPNCE 27487 R 14.43 .12 1 I 92 5665 MET RU:. WSTE C# t T ROL CONK 27 8 R 484 }'J 1Z. 11 9 56t3) MIKE .McPHILLIPS'INC 'i 2749 R 422.51 18: 11 92 5685 MIDWEST BUSINESS PRODUCTS 27490 R 3.40.80 12 11 925870 NSP 27491 R 1082.47 12 11 92 5871 NSP 27492 R 1925.41 12 +1I 9 596? £tERKLEI' ADMINI TRAT 3RS 274 .3 R 1999.Q0 12 11 92 6065 OXYGEN SER'v' CE COMPA IV 27494 g 2 11 '32 607.`'s PER 27455 R 3 a. 0ts 12 11 92 6117 PRIMA 27496 R 575.00 12 11 92 6135 PRECISION COMPUTER SYSTEM 27497 R 12" f8. t}0 12 11 92 6 150 RCLLG 27498 R 54. 12 11 w 6177 ST ,i PUL. RAM EY 27+99 R 17?„ 33 1 1 92 6 17 R tP SCI' CLINIC ASS,SOCIF3TES 7500 f 142.00 1 :11 L..:.... 6189 RMSV CtJ UNTV 27U1 294 19. 12 11 92 6273 ROTHSCHILD, BELL, WALSETH 27502 R 50.00 12 11 92 6386 S 5 TREE SPECIALISTS IN 27503 R 202.39 12 11 92 6415 SCHARBER SONS 27 504 R 2556.00 1 ;11 9 652 r SUBURBRN r RDWARE 27 1 s R 15 u2 1a 11 9 2 6535 SUP MERICR 27506 R 2u 12 11 32 6Z80 T.R t1PPl Y 275v7 R 1 10 40 12 11 92 660 F'AFF, SUSAN HOYT 275C>8 R 165. 00 12 11 92 6625 T.A. SCHIFSKY SONS 27509 R 48.31 12 11 92 6680 TOLL COMPANY 27510 R 45.90 12 11 92 6931 US QSTl}#AST €R x'_751I R i mf r on i11 42 693 UNIVERSITY OF .MINNES[31A 27512 R tCK DA7E 12/11/92 TO 12/30/92 PA6E e STEM DATE 12/30/92 ME 01:43 C H E C K R E G I S T E R CHECK VENDOR NAME CHECK CHECK 12 17 92 4060 CITY OF FALCON HEIGHTS 27522 R 85.29 12 17 92 5031 FOCUS NEWSPAPERS 27523 R 81.07 12 17 92 5813 MN STATE FIRE CHIEF ASSOC 27,JL8 R 65.00 12 17 92 5814 MN. STATE HORTICULTURAL 2/5e9 R 9.00 12 17 92 6176 CITY OF SAINT PAUL. 27534 R 8687.58 12 17 92 6185 RAMSEY COUNTY 27535 R 13673.46 12 30 92 725 AMFRI -STAR LIGHTING 27543 R L-51.48 12 30 92 820 BUSINESS RECORDS CORP. 27544 R 68.39 12 70 92 511q GOVERNMNT FINANCE OFFICER 27549 R 105.00 12 30 92 5510 LEF-IGUE OF MN CI T I ES 275b6 R 40. 00 12 70 g2 5683 MIDTOWN CLEANERS 27561 R 19.17 12 30 92 5742 MN CONWAY FIRE SAFETY 27562 R 692.25 12 30 92 5755 MN DEPARTMENT OF REVENUE 27563 R 1201.05 12 30 '42 9923 NEWMAN TRAFFIC SIGNS 275,,, R 1,.. 12 30 92 5970 NORTH STAR STATE BANK 27568 R 3119.35 12 30 92 6074 PERA 27569 R 1128.69 -ECK DATE 12/11/92 TO 12/30/92 PAGE 3 /STEM DATE 12/30/92 IME 0143 C H E C K R E G I S T E R CHECK VENDOR NAME CHECK CHECK 12 30 92 6190 RAMSEY CO FIRE CHIEF ASSC 27572 R 40.00 12 30 9d 6270 ROAD RESCUE, INC. dr,..f76 R 526.95 12 7 ;0 q2 6290 CITY OF ROSEVILLE 27574 R 21512.00 12 30 92 6965 UNITED WAY ST PAUL AREA 27' R 110.20 12 30 92 90058 jEANETTE WHITTET 27579 R 324.. 80„ L VOIDED .00 ******GRAND TOTALS****** 233275.05 PERIOD END DATE 12/31/92 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 12/29/92 CHECK REGISTER a 4 s 0 12 29 92 6 GEHRZ, SUSAN 20899 277. 05 0 12 29 92 7 CIERNIA PAUL 20900 227 05 6 y 11 0 12 92 32 BROWN, RAYMOND 20905 63.00 12 0 12 29 92 33 HOLMGREN, JOHN SR. 20906 135. 00 �a ,s `o 17 0 12 29 92 49 LeMAY, DOUGLAS 20911 21.50 0 12 29 92 1001 CHENOWETH SHIRLEY 20914 857 19 18 19 co z` 22 1"05 `-"LC 20318 ~,,c,0= 23 0 12 29 92 1006 MORGAN, JAY 20919 819. 78 24 0 12 29 92 1007 PHILLIPS, PATRICIA 2(}920 710. 18 26 or ua f}9�����""�3���35�`'' oy V 12 29 92 1059 GREGORY STAFFA 20925 217.52 III 30 0 12 29 92 1075 GREGORY R HOAG 20926 299.50 cc o� 32 ou 34 os ao 40 (w 42 (.*r 48 52 53 54 consent onsen t Q use �n .en d:::::::. Meeting Date: 31 December 1992 Agenda Item: CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for training for city administrator SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: EXPLANATION /SUMMARY: This winter and spring the Hamline University School of Public Policy is offering an "Intensive Course in Executive Leadership The course is seven Fridays from 8:30 AM to 3:30 PM. It will cover a variety of public administration topics; and is team taught by three people involved in local government affairs. The cost is $780. It is aimed at city managers and has the endorsement of the Minnesota City /County Managers' Association. This class would provide me with additional skills for working in local government. This will complement my real life work and enhance my past educational experience, which is primarily in local government, land use and public finance.. I propose to use $780 of the administrator's $2,000 training and travel budget for this course. This course would replace the varied, specific workshops that I usually attend for a total of about $500 -$600 annually. I also budget annually for the national ICMA conference, but have not attended in the past two years, although I may in 1993. If the city covers the expense of the program, I will use my comp time or vacation time to attend the seven -hour sessions on seven Fridays, February through May. ATTACHMENTS: A Brochure for study C ACTION REQUESTED: Approve expenditure of $780 out of the administrator's training budget for advanced training at Hamline University. Caidefi C onsen t Consent Consent Consent Consent on, ent Consent on, en, _,,,,c3 .8 w d O c CD a a a' Da 0 0 sz G 1 a b n O (D y O CL DA 4• n D 5 5 .5. w CD o_ o w(I r Ky 9 w v` 'v ti z w ;c1 n r CD O"' w C- So 0 D C n N r co tD a o n (D 0 o 72, v, 5 a.g o n.w O c7 5 0 E a a a. n 0 o p o a. J CD 17. CO vi O (o c 0. rn aa 3 a 0 o a E 7 b c a- n ao v, w w CA E w cn �o w 5 0 5 5 o et' ar o o 0. E m 1i Q w a s O" w 0 w as a.Oro w rb C a te" 5 o g- a m ao w c cZn (D o a a n o o a n c n g n b o- n w n n to r. n CM CD< y w v,' w 0 io C g C a I O ad o 0 o y o N N N r Ida a (cc. ro P 0 a y c r 5'ao n c t, co 'n14 Iw R o5 M F o w w a a O C) .0 CD n w Q O C n a 0 n Q k g 2- 5 r o c Q� �o p E g 2 Z 2 r,a c aZc y CD a y 5' o 5. 0 o ya$E 0 a- a c P w 5 n rsi. O N G n O y E n 0 c N ry k to .`T n' G 0. 0 0- b w CS 5 0 a w E o a o C m 41 w c g' g g d 5' c n p 5 0 0. n cn w a- b t. c 'o x r w (D O z cn w a 0. 0. n n (D O C (D O w O 0 w 5 p n 0 p_ p. 5- G C' G 0 0 g C n G a G 0 0 w Do a 0 .d C 0 C w 0 R. w f a. 4c a n 0. n, 'O n w a n 5 o n n w rn o rb 0. A) C 5 5 n C O C Y G .e (D 0 v, n n O O o t (D w 5 y a Q (D rD (D v, o -n c G O C CA r n G w G -r 1' n a Ca. q a o a Q' noav a 4 °na y„ C 5'6 a-ch o aaw n. a .cD "o ao w 0 E y p c 0. w Z. n 0a.-..0- a n y z rD n n 5 r. C w w p n o 2 r 5 G n 6- "w a0� o n 2 0 9 R.a.S N 00c n y v, y w cD G C O w G (o w 0. 0 tD as 0 5 cn n (o Y w t'. O O p c O �C cr O a rD C w w- a. 5' cn n t,, cn Da 5 y. g y" .D A) w 'U CT g h 2 T 8 (o 6 n c 0 m' x n w w n O a A, N C n w as x w G ti n p O w 5 O 0.O' 0. O rD G 5 T7 CT (o O n fD w O C (D p, (D n G 0. O n O C n O x -C C O n a w p G 0 a o. ,D o C a 5 a o d c, o 9 y g o o ro 5 b w 1, n 5 n 0 a. n O 4 n< c O G v; O n o cn o 5 y (D 5 O n w (D Ora O fD (D a- a.9. C 5 O N C w �p O C w a. 0 a xC 0. w 5 a tS o vw "v p a, a" rn 0. n 0 (D E cn co in o G E o p 0 5 0 5 S b i w (o w n G p, o p O w cn CD C n A C Z L _.(1,' t) C a p x (�D O to 0 0 0 T w ch o w cn ..<=61(;:p.' a• cn w C 5" n v a• a 0 co 5 a. 5. 5 c o c-).0 rD z n 0 w O w w O O co O o ao 0 P_ w w R. (D 5 (D m 'V t" 0. CD CD C w. 1,, X pp Di) 1. o a as C 5• G. 5 5 a c w O?; o X� 5 w 8 3C 5' CD 2- o E a 5 N Q' 5 E- 53005- p(Da 5a 1,cy 5'' ow n<6- vl '6' o r- ,c.).. p 5.,C 0 g 0 5 t o f b C a O o i n ry k o c a w c' w 0 Q C O so O G b. o G cr ()coo-, F. G G n O Q n Pp O c• r b o 0 y n a n n 5 d ch R b x a aa n w i fie' n i rj+ i p, (D w G U t�" 5 S''' p. r, 2 Fg 0. co n cl 0. W m a0 C et 5 D v, 0 n Da c 4 5 x a 5..n C 0 0 ai co" o a c y y rn CO PI 5t. v .to co La CA. 'I1 O Da a. t w 0 z o rD o o o f D et 2 n Cr a- N A ns ent Consent `onsent Meeting Date: 12/9/92 Agenda Item: C -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, City Accountant EXPLANATION /SUMMARY: a. General Disbursements through 11/30/92, $22,977.74. b. Payroll, 11/15/92 11/30/92, $10,220.82. ACTION REQUESTED: Approval CoaehreaiiiiiitIMOMPOniaitiCoNliitilleangeiwoofigehrietilikait CHECK DATE 11/20/92 TO 11/30/92 PAGE 1 SYSTEM DATE 11/30/92 TIME 1010 CHECK REGISTER .RNK CHECK VENDOR NAME DATE NUMBER NUMBER AMOUNT 01 11 30 92 250 AMERICAN LINEN SUPPLY CO. 27442 R 36. 12 11 30 92 950 BOARD OF WATER COMMISION 27443 R 39.40 1-1 30 _92 -_3128 SHAW _LUr R COM PcINY 27_4_44__FZ 11 30 92 3200 COPY DUPLICATING PRODUCTS 27445 R 88. 99 11 30 92 5300 JANKE, KATfiLEEN 27446 R 80. 00 1-1 30-92- 5345 JEtISEN1 HICKEN_GEDDE SCOTT 27447 _R 3337._65 11 30 92 5620 MAIER STEWART ASSOC. 27448 R 10623. 57 11 30 92 5755 MN DEPARTMENT OF REVENUE 27449 R 1008. 69 11 30 92 5870 _NSP 27450R _336. 50 11 30 92 5970 NORTH STiR STATE BANK 27451 R 2889.56 11 30 92 6074 PE RA 27452 R 1118.89 11-30 -92 --6185 _RAP1SEY_COUNT y 27453.--R 2956. 32 11 30 92 6395 ST. PAUL PIONEER PRESS 27454 R 19.20 11 30 92 6937 UNIVERSITY OF MI NINIESO 27455 R 215.75 _11 30 _92 90009 NANCY SOGABI _27456 R 209. 00 **TOTAL REGULAR CHECKS** 22977.74 **TOTAL MANUAL CHECKS*** 00 **10TAL _VOIDED CHECKS*** oc) ******GRANI) TOTALS****** 22977. 4 7' 9 2 PERIOD END DATE 11/ NOT UPDATED** PAGE 1 SYSTEM DATE 11/25/92 ,_i CHECK REGISTER TY PE DATE NUMBER NUMBER AMOUNT BROWN RAYMOND 20,827 63. 00 c'0830 a8dw,it 1009 WRIGHT, VINCENT 20844 8_ C} 102. 04 23 0 11 27 92 1075 GREGORY R HOAG CS CD AG Meeting Date: 12/9/92 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Operating Transfers SUBMITTED BY: Tom Kelly, City Accountant EXPLANATION /SUMMARY: The 1992 budget created a TIF District #1 Pool Fund which is responsible for collecting tax increment revenues for Hewlett Packard, Stratford and Falcon Woods tax increment projects. Funds would be transferred to those three bond funds as they need them. The Stratford TIF bond has a negative cash balance and thus $23,000 is needed to be transferred to it from the pool. ACTION REQUESTED: Approve attached resolution transferring funds. COnSen No. R -92 -50 CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date: 12/9/92 A RESOLUTION TRANSFERRING FUNDS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that $23,000.00 be transferred from the TIF District #1 Pool Fund to the 1985 B TIF Bond (Stratford) Fund. Approved by Mayor BALDWIN 12/9/92 CIERNIA In Favor Date GEHRZ JACOBS Against GIBSON TALBOT Attested by City Clerk 12/9/92 Date Meeting Date: 12/9/92 Agenda Item: C -3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for MSA allocation for 1993 SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Terry Mauer, City Engineer EXPLANATION /SUMMARY: During the 1993 budget sessions, staff discussed the option of requesting 25% or approximately $22,000 of its Minnesota State Aid allocation annually rather than 3.5% to cover maintenance and road costs. Requesting this amount accomplishes the following: provides funds for the operating budget and infrastructure fund for future road projects; puts money aside without jeopardizing the loss of MSA funds if they are not used by a set date; makes the MSA funds available for city street work. (The MSA dollars come from the state's gasoline tax). ACTION REQUESTED: Approve MSA request for 25% of allocation for 1993. Consent ons n on ::::::.......:....;...n Meeting Date: 12/9/92 Agenda Item: C -4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of the Capitol City Mutual Aid Association Agreement SUBMITTED BY: Leo Lindig, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: The city participates in the Capitol City Mutual Aid Association for fire and rescue associations within the area. This has been an effective way to handle fire and rescue emergencies. This agreement: ensures a "back -up" in an emergency that can't be handled by the primary agency states there will be no charge for the service provides the responding official with the authority to withdraw help from a neighboring community, if needed, in Falcon Heights holds participants "harmless" is for five years ATTACHMENTS: A. Capitol City Mutual Aid Association Agreement ACTION REQUESTED: Approve participation in the Capitol City Mutual Aid Association Agreement C nsent Consent Consent o sent Co e CAPITOL CITY MUTUAL AID ASSOCIATION r` REC IPROCAL FIRE SERVICE AGREEMENT 1. Definition of Terms Subd. 1 "Party" means a political subdivision, or, in the case of a private non profit provider of fire protection, the governing body of such a provider. Subd. 2 "Requesting Official" means a party's fire chief and /or that fire chief's delegates who is /are empowered to request assistance from other parties. Subd. 3 "Responding d hofis /are„empowered party's dtermine whether and hat what extent assistance can or should be provided. Subd. 4 "Assistance" means fire and /or emergency medical services equipment provided by a fire department as defined by Minnesota Statutes Chapter 69.011, and includes such personnel and equipment as may be needed for stand -by protection by a party to this agreement. Subd. 5 "Emergency" means a sudden and unforseen situation requiring immediate action and assistance. 2. Authority Subd. 1 The parties to this agreement acknowledge their authority to enter into this agreement pursuant to provisions of the Joint Exercise of Powers Act Minnesota assistance in Chapter 471 of emergencies beyond each ability of any party to control. 3. Capitol City Mutual Aid Association Subd. 1 Each party's fire department shall, u members of the Capitol City Mutual �Aid A Association hforagthemenrp become furthering the intent of this agreement, and shall abide by the by -laws of the Capitol City Mutual Aid Association. 4. Identification of Parties Subd. 1 The Secretary- Treasurer of the Capitol City Mutual Aid Association shall maintain a current list of all parties to this agreement and shall furnish said list to each party to the agreement. Whenever there is a change in parties to this agreement, said Secretary Treasurer shall furnish a revised list of parties including such change. Said lista shall be furnished upon receipt of a properly executed copy of this agreement by said Secretary 5. State -Wide Fire Mutual Aid Channel Subd. 1 Parties to this agreement hereby agree to furnish each of their engines with a pumping capacity of one thousand gallons per minute or more and each of their aerial ladder trucks with a mobile or portable radio capable of transmitting and receiving radio messages on the frequency designated by the Tele communications Division, Minnesota Department of Transportation as the "state wide mutual aid channel' two years from the date this agreement is executed. 6. Procedure Subd. 1 If one or more emergencies occur within the jurisdiction of any party to this agreement, that party's requesting official is authorized to request assistance from one or more of other parties to this agreement. Subd. 2 Upon receipt of a request for assistance a party's responding official may authorize and direct such assistance, PROVIDED that whether such assistance zk shall be provided or to what extent such assistance shall be provided shall be determined solely by the responding official and FURTHER PROVIDED that the responding official may at any time recall such assistance if the responding official deems such recall as necessary to provide for the safety and protection of the party under which authority the responding official is acting. Subd. 3 Assistance provided under this agreement shall be under the command of the officer in charge of the emergency for which the assistance was summoned immediately upon arrival at the emergency. CJA Subd. 4 No charge will be levied by any party to this agreement for assistance rendered to another party under the terms of this agreement. 7. Insurance Subd. 1 Each of the parties will maintain insurance policies (or proof of self insured status) providing coverage for: (a) Accidental death of firefighters (covered by workmen compensation who are members of each party's lire department,the coverage of said policy extending to protect said firefighters when engaged in the performance of duties under this agreement, and (b) Damage or injury caused by negligent acts including operation of fire department apparatus, in the amount of six hundred thousand dollars 600, 0 o ramount is imposed by the state legislature 466.04 subdivision 1. liability pursuant to Minnesota Statutes Chapter 8. Liability Subd. 1 No party to this agreement nor any officer or employee of any party shall be liable to any other party or to any person on account of failure of any party to this agreement to furnish assistance to any other party, or on account of recall, both as described in Article 6, Subd. 2 SUPRA. Subd. 2 The party for whom assistance is requested under the terms of this agreement shall not be responsible for any injuries, losses or damage to persons or property arising out of acts or omissions of any of the personnel of a party providing assistance under the terms of this agreement, nor shall the responding party be responsible for any injuries, losses or damage to persons or property arising out of acts or omissions of any of the personnel of the party for whom assistance is requested under the terms of this agreement or the personnel of any other party providing assistance under the terms of this agreement. Subd. 3 The parties hereto agree to defend and hold the other parties to this agreement harmless for any and all claims which may be made against the tkA0 other party or parties arising out of the negligent conduct of any party so agreeing. Said hold harmless agreement shall be limited to the amount of six Aj hundred thousand dollars ($600,000.00) or such greater amount which may be r" imposed by the state legislature as a cap on municipal tort liability pursuant to amendments to Minnesota Statutes Chapter 466.04 subdivision 1 9. Subsidy Subd. 1 This agreement shall not be construed as a fire protection subsidy, either direct or indirect, by any party to this agreement. 10. Duration and Withdrawal Subd. 1 This agreement shall be in force for a period of five years following the date of execution. Subd. 2 Any party may withdraw from this agreement at any time upon thirty (30) days' written notice to the Secretary Treasurer of the Capitol City Mutual Aid Association. The Secretary- Treasurer shall thereupon give notice of such withdrawal and of the effective date thereof, as provided in Article 4, Subd. 1 Supra. 11. Filing Subd. 1 Each party to this agreement shall maintain a copy of an executed copy of this agreement. Such copy shall be provided by the Secretary- Treasurer of the Capitol City Mutual Aid Association within thirty (30) days of receipt of an executed copy of the agreement and execution by the President and Secretary Treasurer of the Capitol City Mutual Aid Association. IN WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or their fire department corporation have executed this agreement pursuant to authorisation by the City Council of the City of the governing body of the Fire Department, Inc on this date of City of by its Mayor by its City Manager or Clerk Fire Department of b its Fire Chief b its Secretary Capitol City Mutual Aid Association by its President 4 b its Secretary- Treasurer sent onsene Consent Conserve Consent Consent Consent Consent Meeting Date: 12 /9/92 Agenda Item: C -4(a) CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Purchase of two electric cord reels SUBMITTED BY: Leo Lindig, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator Tom Kelly, City Accountant EXPLANATION /SUMMARY: The new fire truck was specified to include two compartments for electric cord reels which were to be purchased in the future. However, if purchased and installed now, the city would benefit from substantial savings. The public safety capital improvement plan does have the funds to purchase the reels now as $25,000 was budgeted for equipment on the new truck of which $16,000 of equipment purchases has been approved previously. ATTACHMENTS: A. Memo dated 12/4/92 to Susan Hoyt from Leo Lindig B. Price quotation from General Safety Equipment Corp. C. Price quotation from Road Rescue, Inc. ACTION REQUESTED: Authorize purchase of 2 electric cord reels from General Safety Equipment for $1,750 plus tax. CITY OF FALCON HEIGHTS FIRE DEPARTMENT 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 M E M O DATE: December 4, 1992 TO: Susan Hoyt, City Administrator FROM: Leo Lindig, Fire Chief RE: Electric Cord Reels I am requesting to have two Hannay electric rewind cord reels installed while the new fire truck is under construction. The cost would be $1,750.00 if installed while the truck is under construction. This would be a savings of $900.00 plus the sales tax. Please see attached quotations. Thank you. LL s HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE AP PRINTED ON RECYCLED PAPER TREE CITY USA aI PRICE QUOTATION GENERAL SAFETY EQUIPMENT CORP. 25900 FALLBROOK AVE. P.O. BOX 219 WYOMING, MN 55092 (61 2) 462-1000 FAX (61 2) 462-1700 DATE Please indicate 0 08516 number Falcon Heights Fire Department 11 -24 -92 wheno ordering TO YOUR INQUIRY DATED TERMS 2077 West Larpenteur Ave. Falcon Heights, MN 55113 -5594 PROPOSED SHIPPING DATE YO BE SHIPPED VIA SALESPERSON F.O.B. PPD. COLL. ATTN: LEO LINDIG Jeff HERE IS OUR QUOTATION ON THE GOODS NAMED, SUBJECT TO THE CONDITIONS NOTED: CONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in writing by the Home Office of the Seller. All quotations and agreements are contingent upon strikes, accidents, fires, availability of materials and all other causes beyond our control. Prices are based on costs and conditions existing on date of quotation and are subject to change by the Seller before final acceptance. Typographical and stenographic errors subject to correction. Purchaser agrees to accept either overage or shortage not in excess of ten percent to be charged for pro -rata. Purchaser assumes liability for patent and copyright infringement when goods are made to Purchaser's specifications. When quotation specifies material to be furnished by the purchaser, ample allowance must be made for reasonable spoilage and material must be of suitable quality to facilitate efficient production. Conditions not specifically stated herein shall be governed by established trade customs. Terms inconsistent with those stated herein which may appear on Purchaser's formal order will not be binding on the Seller. "QUOTATIONI" QUANTITY DESCRIPTION PRICE. AMOUNT 2ea. Hannay ECR1616- 17 -18, elecric rewind cord reels complete $1325.00 ea. with 150 feet of 12/3 SO cord, installed in the right and left side rear compartments, with guide rollers installed on the rear face of the body where the cord $2650.00 pays out. Wired to the on -board electric generator with seperate circuit breakers installed for each reel. tkftndS egOil4 .ao- ch4vtk 2ea. SAME AS ABOVE, IF INSTALLED WHILE THE TRUCK IS BEING BUILT $875.00eE. i rk s a +ecreas 1750.00 'rrt' s. i WirglM• to L XII °a oh er:. K n ng �.t 'pn U mr'' er Ctiao Item B POR113 Wheeler Group Inc. 1983 QUOTE VALID FOR DAYS. BY TO CONFIRM ORDER, SIGN ANO RETURN WHITE ACCEPTANCE COPY 12/04/92 11:36 $612 696 2313 ROAD RESCUE PURC Z001/001 BID /QUOTATION FORM Date 12 MEDICALIANCILLARY EQUIPMENT Sid No. AlAl. ROAD RESCUE, INC. 1733 RANKIN STREET ST. PAUL, MINNESOTA 55116 (612) 60-5588 WATS: Minn.: 800452 -0208 Nat. Wide: 800328 -3804 Purchaser Fate.a, e.4 s CI+ 0-1- Contact_ L r n II Address-, ..Telephone: City, State, Zip: Code Quantity Description Price Each Extended Total f.-. 41 aK a r PAZXJ '.33o .a Mb 1 0 1 ac 7 1 G 1 1 1% j t c t w l e s I S t) ee.ee i Z 3 Cord. QUOTATION TOTAL 1 Prepared by Road Rescue, Inc. Meeting Date: 12/9/92 Agenda Item: C -5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Shirley Chenoweth RESTAURANT, ON -SALE MALT BEVERAGE Pizza Hut #0997 RESTAURANT, ON -SALE LIQUOR, SUNDAY ON -SALE LIOUOR Ciatti's #0998 ACTION REQUESTED: Approval ......ins Meeting Date: 12/9/92 Agenda Item: C -6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Consider cancelling the December 23, 1992 council meeting SUBMITTED BY: Shirley Chenoweth, City Clerk EXPLANATION /SUMMARY: In previous years, the city council has cancelled the second meeting in December due to the holidays. If cancelled, a consent agenda with year end disbursements will be prepared and delivered to you for approval. ACTION REQUESTED: Approval nsenl onsent Consent Consent Consent Consent onsen ►nse P U BL I C T, <t `fir Meeting Date: 12/9/92 Agenda Item: PH -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Hearing on the proposed 1993 Budget SUBMITTED BY: Tom Kelly, City Accountant Susan Hoyt, City Administrator REVIEWED BY: EXPLANATION /SUMMARY: The city administrator and city accountant will present information to the public on the proposed 1993 budget. The presentation will be about 20 minutes in length and cover the following areas: The budget process The budget revenue expenditures expenditures over time expenditure comparisons with other cities Property taxes city's share of property tax revenue city property tax levy for 1993 how the levy affects a specific property how city taxes compare with other selected metro area cities A handout will be given to citizens who come to the hearing. This year the size of the handout will be reduced to cover the key points in the presentation rather than more extensive material since copies of the proposed budget are available upon request. ACTION REQUESTED: Open public hearing for presentation and questions. Meeting Date: 12/9/92 Agenda Item: P -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed resolution R -92 -51 adopting the 1993 budget and certifying the 1993 tax levy SUBMITTED BY: Shirley Chenoweth, City Clerk EXPLANATION /SUMMARY: In order to authorize Ramsey County to place the levied taxes on the tax roll, it is necessary to adopt the attached resolution. A certified copy of the resolution will be forwarded to the county to implement the process. ATTACHMENTS: Resolution R -92 -51 ACTION REQUESTED: Adoption of Resolution R -92 -51 No. R -92 -5 CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date: 12/9/92 A RESOLUTION ADOPTING THE 1993 BUDGET AND CERTIFYING THE 1993 TAX LEVY BE IT RESOLVED by the city council of the City of Falcon Heights that the General Operating Budget for the year 1993 in the amount of $1,032,038.00 is adopted, and BE IT FURTHER RESOLVED, that the city council authorizes the city to levy taxes in the amount of $686,164.00 for the year 1993; and BE IT FURTHER RESOLVED, that the county auditor should extend the tax levy in the amount of $686,164.00 for the year 1993. Moved by Approved by Mayor BALDWIN 12/9/92 CIERNIA In Favor Date GEHRZ JACOBS Against GIBSON TALBOT Attested by City Clerk Date roam l Meeting Date: 12/9/92 Agenda Item: P -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed financial services contract with the City of Lauderdale SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Kathleen Miller, Lauderdale City Administrator Tom Kelly, City Accountant Peter Bachman, City Attorney EXPLANATION /SUMMARY: The City of Lauderdale is interested in purchasing financial advisory services and investment services from the City of Falcon Heights. The service would be: provided on an as- needed basis; advisory on accounting, budgeting and auditing questions asked by the Lauderdale administrator and city council; handling investments of Lauderdale's funds according to the investment policies established by the Lauderdale city council; charged at the rate that it costs Falcon Heights to provide the service, which is primarily the rate of the city accountant and any preparation of materials; (This would be billed monthly like a consultant bills the City of Falcon Heights); provided with the condition that the City of Falcon Heights service requirements are the city accountant's first priority in carrying out his workload. The work would probably not exceed 10 hours per month and may be much less during some months). ATTACHMENTS: A Proposed contract for financial services C ACTION REQUESTED: Review, discuss and approve the proposed contract for financial services with the City of Lauderdale. '::ii::» <:i: '::iF:«<: :t #:::i:: 3:'' "::li<: >:i:::'t:::: isz:::>:'':'`>t:::":: y;::>::::;<;:;;:;::< z;:::;:::;:...:. z;:; i::":::::;::<: i:: i:: i:: i:: i:: i:: i:: i::::....:i::ii r"::':::>:: <:i: :::iis: AGREEMENT FOR FINANCIAL SERVICES This agreement is made and entered into this day of 1992, by and between the City of Falcon Heights, Minnesota (hereinafter "Falcon Heights and the City of Lauderdale, Minnesota (hereinafter "Lauderdale both of which are Minnesota municipal corporations with the power to cooperatively exercise municipal powers pursuant to Minnesota Statutes S 471.59. WITNESSETH WHEREAS, Lauderdale is desirous of contracting with Falcon Heights for the performance of financial services as set forth below; and WHEREAS, Falcon Heights has agreed to render such financial services on the terms and conditions hereinafter set forth; and WHEREAS, this Agreement is authorized under Minnesota Statutes SS 412.211, 412.221, 412.22 and 471.59. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, Falcon Heights and Lauderdale agree as follows: PHB \FALCON \LAUD -FS.A01 D RAF T 11/19/92 11:23am 1. Provision of Financial Services." Falcon Heights shall provide financial services to Lauderdale on an as- needed basis. Falcon Heights agrees to provide any or all of the financial services listed below upon the written or oral request of the Lauderdale City Administrator or City Council: a. Investments c r^ .a Set -up (estimated at 2 -3 hours araily) establishing investment policy reviewing investments and determining cash flow demand to prepare an investment schedule Investing (estimated at 1.P hours making investments of funds according to procedures to be established and agreed upon between the Lauderdale City Administrator and the Falcon Heights City Accountant b. Monthly Financial Summary /Quarterly Financial Report monthly summary of key revenue /expenditure data, including PHB \FALCON \LAUD- FS.A01 2 D RAF T 11/19/92 11:23am possible problem identification and alternative solutions (estimated at 1 hour per month) quarterly summary of key revenue /expenditure trends in format similar to Exhibit A, attached (estimated at 1.5 hours per month) c. Review and Make Recommendations on the Annual Budget Format and Content d. Preparation for Annual Audit and Financial Report e. Planning for Capital Improvement Program f. Assisting with Depreciation Schedule g. Assisting with Reviewing the City's Insurance Policies (new area for Falcon Heights) h. Miscellaneous Accounting Expertise as Requested All time estimates listed above are approximations only. Lauderdale agrees to pay for actual time and expenses incurred pursuant to Section 3 of this Agreement. PHB \FALCON \LAUD- FS.A01 3 D RAF T 11/19/92 11:23am 2. Services to be Provided by Falcon Heights City Accountant. All financial services provided by Falcon Heights under this Agreement shall be performed by the Falcon Heights City Accountant. The position of Falcon Heights City Accountant is currently held by Tom Kelly, a full -time employee of Falcon Heights. Falcon Heights agrees to provide Lauderdale with at least two weeks' advance notice of any personnel change in the position of Falcon Heights City Accountant. Nothing in this Agreement shall be construed to create an employment relationship between Lauderdale and the Falcon Heights City Accountant. 3. Fees. Subject to periodic adjustment by Falcon Heights as set forth below, Lauderdale will pay the following fees to Falcon Heights for financial services rendered pursuant to this Agreement: City Accountant's time $20.15 per hour Mileage $0.28 per mile (if any driving is required) Secretarial time $15.31 per hour (if any secretarial time is required) PHB \FALCON \LAUD- FS.A01 4 D RAF T 11/19/92 11:23am Photocopying costs, long 41S be charged at Falcon distance telephone charges, Heights' normal and customary postage and miscellaneous charges for such items supplies, disbursements or out -of- pocket costs Upon 30 days' prior written notice to Lauderdale from the Falcon Heights City Administrator, the above stated fees may be increased or decreased to reasonably reflect any increase or decrease in the City Accountant's salary, benefit package or other costs and disbursements set forth above. 4. Billing Procedures and Payment. For each month during which financial services are rendered, Falcon Heights will submit to the Lauderdale City Administrator an itemized statement listing the financial services provided and the charges therefor. The charges shall be in accordance with the fee schedule in Section 3, as the same may be adjusted from time to time. Lauderdale shall pay to Falcon Heights all amounts due within 30 days of billing. 5. Timing of Services. Falcon Heights will endeavor to provide requested financial services as soon as reasonably possible; however, Falcon Heights retains the right to delay or withhold providing any financial service(s) if the timing or nature of the service would hinder the ability of the Falcon Heights City Accountant to serve Falcon Heights. If any possible delays in PHB \FALCON \LAUD- FS.A01 5 D RAF T 11/19/92 11:23am providing financial services to Lauderdale are anticipated, the Falcon Heights City Administrator or City Accountant shall notify the Lauderdale City Administrator of such fact at the earliest possible time. 6. Term. This Agreement shall begin on and shall continue in force and effect until terminated pursuant to Section 7 below. '7. Termination. Either party may terminate this agreement at any time, with or without cause, by giving 30 days' advance written notice of termination to the other. In the event of termination, this Agreement shall be null and void, except that Lauderdale agrees to pay for any financial services rendered prior to the effective date of such termination. 8. Insurance. Falcon Heights will obtain professional liability insurance to cover the City Accountant providing the services under this Agreement. 9. Indemnification. Falcon Heights shall have no liability to Lauderdale for services rendered under this Agreement and Lauderdale agrees to indemnify and hold harmless Falcon Heights, its City Council, officers, agents, employees and representatives, from and against any and all claims, damages, losses, liabilities, expenses, suits or claims, including attorneys' fees, arising out PHB \FALCON \LAUD -FS.A01 6 0 RAF T 11/19/92 11:23am of or resulting directly or indirectly from the performance of the services to be provided pursuant to this Agreement. 10. Notices. All notices required to be in writing by this Agreement must be given by registered or first class mail, addressed to the City Administrator of the respective city. 11. Amendment. This Agreement may be amended only in writing signed by all of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF FALCON HEIGHTS By Name Title: Mayor By Name Title: City Administrator CITY OF LAUDERDALE By Name Title: Mayor By Name Title: City Administrator PHB \FALCON \LAUD- FS.A01 7 D RAF T 11/19/92 11:23am Exhibit A (page 1 of 2) THIRD QUARTER FINANCIAL SUMMARY OCTOBER, 1992 I. REVENUES 1991 1992 A. 1. Total Revenues 2,574,214 2,665,923 Total revenues are 3.56% higher than in 1991. 2. Overall status The city received 51.48% of its total budgeted revenue to date. The city's expenditures are sound. B. The one year treasury bill rate has declined from 5.40% to 3.00% over the past 12 months. It currently is 3.00 The city's overall interest on investments is 6.79% which is higher than the budgeted interest rate of 6.50%. IN T EREST F:,ATE T 195 1991 —,r- 1 392 t::- 71.------I- i 7- e 1 1 1 i 1 1 1 i 1 i JAt FES MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Exhibit A (page 2 of 2) II. EXPENDITURES A. Total Expenditures 1. T otal e xpen d itures 1991 1992 3,157,53 3,184,608 Expenditures are_$3,184,608 which is .86% more than in 1991. EXPENDITURES 1992 COMPAP,EDTO 1991 91 EXPENDITURES j. Z 600000 Z 400000 ,/./"T 200030 0 JAN FEB MAR APR MAY JUN JUL' AUG SEP 2. Overall Status The city spent 79% of its budgeted expenditures. Expenditures,. like memberships, are spent in the first part of the year. The expenditures .include paying off ail debt service for 1992. rma on Meeting Date: 12/9/92 Agenda Item: I -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Minutes SUBMITTED BY: Solid Waste Commission Human Rights Commission EXPLANATION /SUMMARY: a. Minutes of the Solid Waste Commission meeting of November 5, 1992. b. Minutes of the Human Rights Commission meeting of November 19, 1992. ACTION REQUESTED: 11 r *i:i :i r MINUTES Solid Waste Commission Meeting E November 5, 1992 41 Marty McCleery called the meeting to order at 7:10 p.m. COMMISSION MEMBERS PRESENT: John Brynildson, Marty McCleery, Susan Smith, Lyle Wray (second half), Shirley Chenoweth, staff representative, and Sam Jacobs, council liaison. COMMISSION MEMBERS ABSENT: Michael Haglund, John Hustad, Terry Iverson (on leave), Laura Kuettel, and Nancy Misra. APPROVAL OF MINUTES: Susan Smith moved and Marty McCleery seconded the approval of the October 1, 1992 minutes. DRAFTING OF REQUEST FOR PROPOSAL FOR RECYCLING SERVICES: The Commission reviewed the most recent Falcon Heights Request for Proposal for Recycling Services "RFP and used it as the basis for drafting a new RFP for the March 1, 1993 February 28, 1994 contract year. The Commission made the following significant changes: added an option to extend the contract for one year upon agreement of both parties; clarified the scope of collection for multi -unit complexes (complexes of seventeen or fewer units are collected biweekly, on the same schedule as single family residential units, while complexes of eighteen or more units are collected weekly); expanded the list of items which must be collected, to include magazines, catalogs and glossy paper, used motor oil, automotive batteries, and office paper, in addition to the previously- required items; added a request for alternate bids on periodic collection of hazardous waste, tires, and household appliances; revised the reporting requirements to ensure that bids are submitted on a comparable basis; and added a requirement that all respondents submit bids for biweekly and weekly collection. The Commission discussed the timing of the RFP process and determined that, in order to award a contract by the beginning of the contract year, thereby avoiding the need to extend the existing contract with Knutson, the RFP would have to be submitted to the City Council for approval at its November meeting. Upon approval, the RFP is to be sent out to known providers and published in Focus, by November 24, 1992. (Publication is required for contracts in excess of $25,000.) Bids will be due on December 18, 1992, allowing time to compile the information for consideration at the Commission meeting on January 7, 1993. The Commission will review the bids and make its recommendation to the City Council for consideration at the Council meeting on January 13, 1993. Approximately six weeks will remain to negotiate the contract, if a bid is selected, or to request rebidding if no response is acceptable. TONNAGE REPORTS; The Commission discussed the monthly tonnage reports, noting that it presently costs the City to recycle plastics. Shirley Chenoweth explained that the reported figures are down from previous months because Waste Management, which began collecting from Commonwealth Terrace in August, obtains its figures by averaging collection from several communities rather than providing an actual measurement. IVERSON REQUEST FOR LEAVE: John Brynildson moved and Lyle Wray seconded the approval of Terry Iverson`s request for a leave of absence from the Commission until 1993. YARD WASTE REPORTS: Haulers are required by the terms of their licenses to report yard waste collections, and Shirley Chenoweth will request that they comply. Some haulers may not keep actual measurements of yard waste and may be providing estimated or averaged figures. John Brynildson moved and Susan Smith seconded adjournment of the meeting at 8:56 p.m. Respectfully submitted, 4412A1A Susan K. Smith 1347R Li MINUTES HUMAN RIGHTS COMMISSION November 19, 1992 PRESENT: Pam Harris, Jan Gibson Talbot, Wayne Groff Pam, Harris reported on her meetings with the State Department. Focus in future will be on education in school system. Pam meets with them every two weeks with a group from the State Bar Assoc- iation and Tracy Elfman, the deputy commissioner. Next meeting we will invite the president of the Falconeers to talk about their programs and how the ADA may affect them. Next meeting will be held Thursday, December 17, at 7:00 P.M. f