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Home My WebLink AboutCCAgenda_93Jul14 City of Falcon Heights AGENDA Regular Meeting of the City Council July 14, 1993 I. CALL TO ORDER: 7 p.m. II. BALDWIN CIERNIA GEHRZ GIBSON TALBOT JACOBS CHENOWETH HOYT ATTORNEY ENGINEER III. APPROVAL OF MINUTES: June 23, 1993 IV. CONSENT AGENDA: C -1. General Disbursements through 6/30/93, $43,342.47 Payroll, 6/16/93 to 6/30/93, $12,071.42 General Disbursements through 7/9/93, $85,963.36 C -2. Designation of streets to be posted "No Parking" and "Permit Parking Only" during the State Fair C -3 Request for purchase of fire hydrant shut -off valve C -4 Request for hiring Mr. Dave Tretsven as a regular part- time employee C -5 Licenses V. POLICY AGENDA: P -1 Proclamation declaring August 3, 1993 National Night Out in Falcon Heights ACTION: P -2 Approval of the Community Development Block Grant (CDBG) Program Agreement ACTION: P -3 Request to do fire drills at 2061 West Larpenteur Avenue ACTION: P -4 Scheduling of policy and budget workshops ACTION: 1 VI. INFORMATION AND ANNOUNCEMENTS: I -1 Regular Planning Commission Mtg. Minutes of 5/24/93 Special Planning Commission Mtg. Minutes of 6/7/93 Solid Waste Commission Mtg. Minutes of 6/10/93 Park Recreation Mtg. Minutes of 6/14/93 VII. ADJOURNMENT Meeting Date: 7/22/93 SPECIAL CITY COUNCIL MEETING, CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of easement agreements with the University of Minnesota in conjunction with 1993 street project SUBMITTED BY: Shirley Chenoweth, City Clerk REVIEWED BY: EXPLANATION /SUMMARY: It was necessary for the city to obtain easements from the University of Minnesota to allow for construction of the sidewalk on the east side of Coffman Street from Folwell to Larpenteur. The easements have been prepared and meet the requirements of the University of Minnesota. The city attorney has reviewed the documents on behalf of the city. ACTION REQUESTED: Approval of easement agreements and authorization to sign the same. CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 23 July 1993 Mr. Dave Sipila University of Minnesota Shops Building Minneapolis, Minnesota 55455 Dear Dave: The signed easements for the property along the eastside of Coffman Street between FOIweII Avenue and Larpenteur Avenue are enclosed for the required signatures. Thanks for your cooperation in this matter. 'ncerely, usan oyt City Administrator HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE r PRINTED ON RECYCLED PAPER rnee �I 1 arifid CONSULTING ENGINEERS iii1V Maier Stewart Associates Inc. July 19, 1993 File: 330-028 -40 Mr. Dave Sipila University of Minnesota Real Estate Office JUL 2 1 1993 100 Shops Building 319 15th Avenue SE Minneapolis, MN 55455 RE: COFFMAN STREET EASEMENTS Dear Mr. Sipila: The City of Falcon Heights has requested the taking of easements from the University of Minnesota for their 1993 Street Improvement Project along the east side of Coffman Street from Folwell Avenue to Larpenteur Avenue. These easements have been prepared and meet the requirements of the University of Minnesota. The City of Falcon Heights will execute and deliver these easements to you on July 23, 1993. We are requesting that, upon deliver of the easements, the City of Falcon Heights' contractor be allowed to start construction within the easement areas. If this is acceptable to the University of Minnesota, please sign at the bottom of this letter and return a copy to our office. Yours truly, MAIER STE WART ASSOCIATES, INC. V,AAA .-d- Frank S. Kriz, R.L.S. FSK:tp cc: Susan Hoyt, City of Falcon Heights UNIVERSITY OF MINNESOTA By Date Title 1959 SLOAN PLACE. SUITE 200, St PAUL, MINNESOTA 55117 612 774 -6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612- 546-0432 Equal Opportunity Employer 028-1905.jul EASEMENT For good and valuable consideration, Regents of the University of Minnesota, a Minnesota constitutional educational corporation "University as fee owner, and the City of Falcon Heights, a Minnesota municipal corporation, as tenant, hereby grant, convey and quit claim unto the City of Falcon Heights, a Minnesota municipal corporation (hereinafter "Grantee an easement for utility, drainage and sidewalk purposes over, under and across that part of the following described parcel of land in the City of Falcon Heights: That part of the North half of the Northeast Quarter of Section 20, Township 29, Range 23, Ramsey County, Minnesota, which lies within a strip of land 5.00 feet in width, the West line of which is parallel to and distant 25.00 feet East of the following described line: Commencing at the Southeast corner of the Northwest Quarter of the Northeast Quarter of said Section 20; thence Westerly, a distance of 15.00 feet, along the South line of Auditor's Subdivision Number 71, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota, to the point of beginning of said line to be hereinafter described; thence Northerly, parallel to the East line of said Auditor's Subdivision Number 71, a distance of 517.20 feet; thence Northerly a distance of 121.73 feet, along a tangential curve concave to the East having a radius of 459.28 feet and a central angle of 15 degrees 11 minutes 09 seconds; thence Northeasterly, tangent to the last described curve, a distance of 3.51 feet; thence Northerly a distance of 121.73 feet, along a tangential curve concave to the West having a radius of 459.28 feet and a central angle of 15 degrees 11 minutes 09 seconds; thence Northerly, tangent to the last described curve, a distance of 155.00 feet to the Southerly line of the Condominium Plat of Condominium Number 264, 1666 Coffman, A Condominium, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota. Said strip of land is to extend by its full width from the Northerly line of Lot 13, Block 1, Auditor's Subdivision Number 90, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota, to said Southerly line of the Condominium Plat of Condominium Number 264, 1666 Coffman, A Condominium. Along with a temporary construction easement over the following described land for constructing sidewalks, drainage and utility improvements over, under and across the above described permanent easement area: A strip of' land 20.00 feet in width, the West line of which is contiguous with the East line of the above described perpetual easement. Said strip of land is to extend by its full width from a line parallel with and distant 35.00 feet North of the Northerly line of Lot 13, Block 1, Auditor's Subdivision Number 90, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota, to the Southerly line of the Condominium Plat of Condominium Number 264, 1666 Coffman, A Condominium, according to said plat on file and of record in the office a of the County Recorder, Ramsey County, Minnesota Said temporary construction easement shall terminate December 31, 1993. The Grantee agrees to hold the University harmless and indemnify it from and against any and all liability arising from the Grantee's use of the University property described herein pursuant to this easement. In witness whereof, this instrument has been executed as of the day of 1993. UNIVERSITY: REGENTS OF THE UNIVERSITY Approved as to form and execution: OF MINNESOTA By R. Joel Tierney Nils Hasselmo University Attorney President Recommended: By Barbara Meusing Secretary Susan Carlson Weinberg Real Estate Coordinator TENANT: CITY OF FALCON HEIGHTS B y r Mayor City By �r f7L�� City Clerk/ 2 GRANTEE: CITY OF FALCON HEIGHTS By ),7✓ Mayor By r i City Cler 3 STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before me this day of 1993, by Nils Hasselmo, President of Regents of the University of Minnesota, and Barbara Meusing, Secretary of Regents of the University of Minnesota, a Minnesota constitutional educational corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ss. COUNTY OF RAMSEY The foregoing instrument was acknowledged before me this day of 1-/A,W 1993, by Thomas Baldwin, the Mayor of the City of F� aleon Heights, and Shirley Chenoweth, the City Clerk of the City of Falcon Heights, a Minnesota municipal corporation, on behalf of the corporation. t t it ::JT:a c7r," V i -N -P--�" V 4 rr,,r T ma Notary Public THIS INSTRUMENT WAS DRAFTED BY: Leonard, Street and Deinard PHB 150 South Fifth Street Minneapolis, MN 55402 PHB \FALCON \EASEMENT.002 4 EASEMENT For good and valuable consideration, Regents of the University of Minnesota, a Minnesota constitutional educational corporation "University as fee owner, and Joanne B. Eicher, a single person, as tenant, hereby grant, convey and quit claim unto the City of Falcon Heights, a Minnesota municipal corporation (hereinafter "Grantee a permanent easement for utility, drainage and sidewalk purposes over, under and across that part of the following described parcel of land in the City of Falcon Heights: The West 5.00 feet of Lot 13, Block 1, Auditor's Subdivision Number 90, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota. The Grantee agrees to hold the University harmless and indemnify it from and against any and all liability arising from the Grantee's use of the University property described herein pursuant to this easement. In witness whereof, this instrument has been executed as of the day of 1993. I I UNIVERSITY: REGENTS OF THE UNIVERSITY Approved as to form and execution: OF MINNESOTA By R. Joel Tierney Nils Hasselmo University Attorney President Recommended: By Barbara Meusing Secretary Susan Carlson Weinberg Real Estate Coordinator TENANT: JOANNE B. EI CHER By GRANTEE: CITY OF FALCON HEIGHTS BY 4JQ Mayor By A _I City Cler 2 STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before me this day of 1993, by Nils Hasselmo, President of Regents of the University of Minnesota, and Barbara Meusing, Secretary of Regents of the University of Minnesota, a Minnesota constitutional educational corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before me this day of 1993, by Joanne B. Eicher, a single person, on behalf of herself. Notary Public STATE OF MINNESOTA ss. COUNTY OF RAMSEY The fore oing instrument was acknowledged before me this 6 day of 1993, by Thomas Baldwin, the Mayor of the City of F con H�/►/ eights, and Shirley Chenoweth, the City Clerk of the City of Falcon Heights, a Minnesota municipal corporation, on behalf of the corporation. 71 1 C Atrinn-ttd--- t ESOTA 15 044Y j rcf" !art 1 CCUN t f tkr CC6!7 _,:.C'1 =ar a:;• 1998 Notary Public THIS INSTRUMENT WAS DRAFTED BY: Leonard, Street and Deinard PHB 150 South Fifth Street Minneapolis, MN 55402 PHB \FALCON \EASEMENT.001 3 EASEMENT For good and valuable consideration, Regents of the University of Minnesota, a Minnesota constitutional educational corporation "University as fee owner, and University of Minnesota Retirees Housing Corporation, Inc., a Minnesota non profit corporation, as tenant, hereby grant, convey and quit claim unto the City of Falcon Heights, a Minnesota municipal corporation (hereinafter "Grantee an easement for utility, drainage and sidewalk purposes over, under and across that part of the following described parcel of land in the City of Falcon Heights: The East 10.00 feet of the West 53.00 feet of the Condominium Plat of Condominium Number 264, 1666 Coffman, A Condominium, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota, which lies North of the South 80.00 feet of said plat. Also the East 5.00 feet of the West 48.00 feet of the South 80.00 feet of said plat. Along with a temporary construction easement over the following described land for constructing sidewalks, drainage and utility improvements over, under and across the above described permanent easement area: The East 10.00 feet of the West 63.00 feet of the North 50.00 feet of the South 180.00 feet of the Condominium Plat of Condominium Number 264, 1666 Coffman, A Condominium, according to said plat on file and of record in the office of the County Recorder, Ramsey County, Minnesota. Said temporary construction easement shall terminate December 31, 1993. The Grantee agrees to hold the University harmless and indemnify it from and against any and all liability arising from the Grantee's use of the University property described herein pursuant to this easement. In witness whereof, this instrument has been executed as of the day of 1993. UNIVERSITY: REGENTS OF THE UNIVERSITY Approved as to form and execution: OF 1[INNESOTA By R. Joel Tierney Nils Hasselmo University Attorney President Recommended: By Barbara Meusing Secretary Susan Carlson Weinberg Real Estate Coordinator TENANT: UNIVERSITY OF MINNESOTA RETIREES HOUSING CORPORATION, INC. By Title GRANTEE: CITY OF FALCON HEIGHTS By a p- Mayor BY 4 .kot0� City lark 2 STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before se this day of 1993, by Nils Hasselmo, President of Regents of the University of Minnesota, and Barbara Meusing, Secretary of Regents of the University of Minnesota, a Minnesota constitutional educational corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before me this day of 1993, by the of University of Minnesota Retirees Housing Corporation, Inc., a Minnesota non- profit corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ss. COUNTY OF RAMSEY The foregoi g instrument was acknowledged before me this ,A3 day of 1993, by Thomas Baldwin, the Mayor of the City of lco Heights, and Shirley Chenoweth, the City Clerk of the City of Falcon Heights, a Minnesota municipal corporation, on behalf of the corporation. J 5i h 1 r COUNTY A My Ccmm: �n E pros ScPT 20, 1998 1 t ary Public THIS INSTRUMENT WAS DRAFTED BY: Leonard, Street and Deinard PHB 150 South Fifth Street Minneapolis, MN 55402 PHB \FALCON \EAsEMENT.003 3 r 1 4 MINUTES 1 REGULAR CITY COUNCIL MEETING JUNE 23, 1993 Baldwin convened the meeting at 7:09 p.m. MEMBERS PRESENT Baldwin, Gibson Talbot and Jacobs. Also present were Chenoweth and Hoyt. MEMBERS ABSENT Ciernia and Gehrz. ADDITION OF ITEM C -8, CHANGE ORDER FOR 1993 IMPROVEMENT PROJECT, TO CONSENT AGENDA Council approved the addition of Item C -8, Change Order No. 1 for the 1993 improvement project, to the Consent Agenda MINUTES OF 5/26/93 APPROVED Council approved the Minutes of May 26, 1993 by unanimous consent. CONSENT AGENDA APPROVED Council approved the following Consent Agenda by unanimous consent: 1. Disbursements: a. General disbursements through 5/27/93, $22,598.14 b. General disbursements through 6/15/93, $96,361.07 c. Payroll, 5/16/93 5/31/93, $10,698.45 d. Payroll, 6/1/93 6/15/93, $12,269.79 2. Licenses: Ken's /Willard's Sewer Service, #2023, Bunk Bed Bargains, #2026, Aspen Waste Systems, #2024, Peterson Bros. Roofing and Construction, $2025, and Covert Construction, #2027 3. Approval of $40.00 donation to Retired Senior Volunteer Program 4. Authorizing an additional $716.05 expenditure for purchase of fire /rescue pagers and radios 5. Authorizing repair of storm sewer at Arona and Crawford at a cost of $1,150.00 6. Authorizing purchase of recreation program T- shirts 7. Appointment of 1993 summer recreation staff 8. Approval of Change Order No. 1 for 1993 improvement project MINUTES JUNE 23, 1993 PAGE 2 ITEM P -1, DISCUSSION OF ALLEY RECONSTRUCTION MEETING, DEFERRED Hoyt recommended that the alley reconstruction discussion be deferred until all councilmembers are in attendance to which council agreed. APPROVAL OF AMENDMENT TO THE COMMERCIAL DISTRICT DEVELOPMENT MORATORIUM osed ordinance the purpose of which is Baldwin presented the prop s ecifically listing to make the moratorium more effective by p some businesses for which a secondary impact study will be done. The Planning Commission held a public hearing on t he matter June 7, 1993 after which the commission unaimously approved document. Gibson Talbot moved adoption of Ordinance 0 -93 -06 which carried unanimously. ORDINANCE 0 -93 -06 AN ORDINANCE AMENDING CHAPTER 5, SECTION 5, SUBDIVISION 3 OF THE CITY CODE RELATING TO ESTABLISHING A DEVELOPMENT MORATORIUM ON THE CITY'S COMMERCIAL ZONING DISTRICTS AUTHORIZATION TO OBTAIN PROPOSALS FOR AUDIO VISUAL IMPROVEMENTS AND FOR COUNCIL CHAMBER REMODELING Finance Director Tom Kelly presented the proposed remodeling plans for the council chambers which was followed by a brief discussion. In the absence of Bill Bruce who prepared the plan for upgrading the audio visual equipment, Cable Technician Jerry Skelly responded to council questions regarding the equipment. Skelly indicated the new equipment would vastly improve the quality of the picture and sound. Hoyt indicated staff will apply to the Cable Commission for a grant to help defray the cost of the project. Council directed staff to proceed with requesting proposals for both the remodeling and the audio visual equipment. PROPOSED WALKWAY ON COFFMAN, HOYT TO FOLWELL, TO BE DELETED FROM 1993 IMPROVEMENT PROJECT Baldwin explained that due to the configuration of the home at 2165 Hoyt the walkway proposed for Coffman Street from Hoyt to Folwell would have a negative impact on the property. The walk would be unusually close to the home and would also require ADDITIONAL INFORMATION FOR CONSENT ITEMS Home Occupation License Staff provided the attached letter to Dr. Ascerno regarding the home occupation license application for Tatum Stret. It clarifies that the home occupation license is designed to maintain the residential character of the neighborhood. The ordinance requires: No business signs Control over of trips per day (average of four for this use) Employees must be an occupant of the home The business must clearly be a secondary use for the dwelling This is not a zoning change, but an annual license Letter from Attorney Bachman stating that: the license should be approved if all requirements are met the home occupation license is treated as a business license Request for approval for Dave Tretsven as regular part employee Dave has worked off and on for over twenty years for the city He'll be assisting Shirley Chenoweth with code enforcement and site plan review His resume is attached L2-J-Ne v. Icy Dr. AN-Le- l o CITY OF FAlCO N HEI 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 13 July 1993 Mark Ascerno 1871 Tatum Street Falcon Heights, Minnesota 55113 Dear Mark: I've attached a variety of information related to the home occupation license in the city. First, the license is handled like a business license which requires annual renewed in January of each year. The home occupation must meet all the requirements of Chapter 9 14.02 Subdivision 25 of the city zoning code. If all conditions are not met the license may be revoked or not renewed. Any new conditions governing the license will apply to this home occupation. In the case of the application submitted by Mr. Vladislav, he has stated that he is the sole employee of the business. He also stated that there would be an average of four or fewer cars per day for his business. No signs marking the business will be allowed because these are not typical in a residential zone. As a follow -up to your comment that you are concerned about the potential encroachment of businesses in a residential zone, I want to assure you that the home occupation license is designed to maintain the character of the city's residential neighborhoods and give homeowner's the flexibility of working in their homes. I've recently asked the city consulting planner to review the home occupation license for its completeness. Please call me if you have any questions or concerns. Si erely, 4 :2\;:: Susan Ho City Administrator CC: Mayor and Councilmembers HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE sC;�M 40 PRINTED ON RECYCLED PAPER TRU ary WA ,1/4 r W 't o.- I Av% LAW OFF1CF5 LEONARD, STREET AND DEINARD PROFE55LQNAL AZO9CI1T ION GREGG J. AVAMA5N Mascot M. TONiLRSON RID+ILT 0444/10445 aawetET J. CALLA& REGG M NHMN JOSHUA VarcaLLATGG NAPA u o. 01411 Pt MICNwIL A. IICIMS�. SUITE 2300 MMYIwEt it CQaw .CORN M. J. I M A5 ISMS .i L E N OJ.MS G. !Mote 0/4A04.11* J. WAN ALLEN THOMAS 5. P5 CA5C N. C Mi3 NANCT A TNLT5LM ROM a. COW-HA r.1 n.AIJACm 15 p $QZiTH P1iTH STREET wswat. N. COME &WOW R Lae u i*t D. �u1a 5 CMIOI MIGMLLts MI 1. MNIGL p�LxGM G5Ma1R K. n t. r .n SIC$A D v. 5. N 1. W.NI A. cc u.“5,4 G504•15 RCILCY MOWR N. NAayW MINNEAPOLIS, M1I N N ESOTA 55402 i i ANL Ownt D. C atais R RA VI 5 5 C DAyTQM AJ.5 I R L. 110.44 T *Ylb D. imam N. s. sMRCIA. may= rlLUwR L. iRCCal C P. R00H1iT RT Y. may= 7ELEpNO is /21 9 95 ISOO STCVtN L. 1151:r011 JAM snowy. s. /LAUM Roar MCTLN4 M. W .MMAN [RIC M. eA ►A=7 &D J ELIS A. MAYS SOT L 5 JSNLi -atta i FACSIMILE (Wall (Wall 3 39 =1 JO..Nis11A 5MM E5I 5. SAL= 6COuGC J. NOTR00a ,IOG 5 4.Mt.L1f (,CHAR[ 1. lyp(j w JR. C, JR. WORM= /IeLO Cattail 5PCL aOsamit JACYiC1 Axf a w. N5tLRT NANO D. SNI NF5 _r. PICMARO T. 105G14 J O i5. RC D. HMCOTTOM PRCDINC r. NbaENRLATr DINIP 1 L A 5' W. 5 A. 1CaTRAND *scowl. Is. teDN/IaD I IM>< RTROM L. swat!. RONLRT J. t1YCER 1993 NARK W. 5I5LCMwNTt ARMY/ I M. 3T.CCT.t5T.�55 5Tav5N M. Rung paw* Iu loN July 13 7 NARK ltri swx A RM Y/ t sLaw�RDS 4. JOM5 M. LMI1 AMOCIA M. Cp5$I7 uxalal P. WCMACIea 5. srNr a. RewMAD 1001-was. FMK* D. 4LRUETYR 5555 A LINDGP51• CMIDLTN V. IMOIAMI 5. JA R. A. GRA M i 1 J. 511.55 IL sTTNCY N.. H OL 5 554 w N. *51060 L6w5 -C 5. MOTS WILLIAM M. 4505 WINOS 1.0.40.41 9T5Ri(N 5 oA1 SMI DOUG47 n RREEN9x'R RONALD J. NOD* 2 WO.L SCOT! W7aPMEN R. 1,ITMAN 5 0551. J nND51D u D. TV M all& N. Ypg CuEN G. 50.14140014 MA MeA M. WORMS ROaGNT L. *E M 1DR 5 N5Ll. G. 3TMwn56N JAMA N. K5Ii 0IeNANa r. r1 EiaNiR IsICMw O.TAYW WCMDT C. SIUERYLY ..m"�'• s 41. IM1atRMEr,JR TMDNAL .SANDERS Nubs M_ MAT. tiO a05ERT mistOsITCK Jsai st C. auER MONw15 'MOTHSMLLCM WRIT &si S OJRECT 01AL NUMBER J 4 C- IUENN (612) 335-1862 BY racapalum MA. Susan Hoyt City Administrator City of Falcon Heights 2077 West Larpenteur Avenue ralcon Heights, Minnesota 55113 -5594 Re: Application 'for Home Occupation License by Dore vladislav Dear Susan: This letter is in response to your memorandum dated July 9, 1993. The procedure and standards for the granting of a license to conduct a home occupation are found in Falcon Heights Ordinance Section 9- 14.02, subd. 25. The Ordinance provides that no person shall conduct a ham occupation without first having obtained a license from the zoning administrator and approval of the which Council. The ordinance further sets forth license. It' bust be met by an applicant for a home occupation the City Council concurs with the zoning administrator that these requirements have been met, then the City Council should approve the license. From the facts as you've stated them to me, I am aware of no reason why the City Council should not approve this license application. With respect to annual approval of home occupation licenses, Section 9- 14.02, subd. 25 is Silent. under Chapter 5 of the You have t me that it past practice of Falcon Heigh process home occupation been the Pa p licenses occupation licenses as business Code of Ordinances. under Section 5-1.02(C), renewals of business licenses require the approval of the City Council. Thus, under the 200 30Hd OIL! QS1 WO MA 6:1 C6. 6 I lilt 600'39dd 10101 Hs. Susan Hoyt July 13, 1993 Page 2 hose occupation licenses require City's established past practice, as a business license. annual approval in the same manner ambiguity in the Code of Ordinances on n this If yon want clean I any would suggest that the City amend this point, Section 9- 14.92, subd. 25 to specifically reference that a home occupation license is a type of business license. It would also be a good idea to specifically reference in Section 5-1.02 that the Currently, the duration of a business license is one year. ordinance is silent on the duration of the ear nse, although there is a long established practice for a one-year suggest that we process these amendments by establishing a list of housekeeping amendments to the Code which we would bring to the City Council on an annual basis for adoption. Please call me if you have any questions. Very truly yours, LEONARD, STREET AND DIMMED By 4 4.4.(z:::› Peter H. Bachman PHB /teas PNW L JIOTT. t 600' 39dd e I L T QS1 WOdA 6:1 66. 6I lnr -14 Q Sq ML. DAVID TRETSVEN 406 Herschel Street St. Paul, MN 55104 612-644-1648 WORK EXPERIENCE CUSTOMER SERVICE REPRESENTATIVE Title Wave Music Video Stores, Inc. 1989 present Sell audo and video products. Manage store operations as needed. Resolve customer complaints and handle customer inquiries. Train new employees. Handle dosing procedures and bookkeeping. Employee of the Year, Roseville location (1990 1991) PUBLIC WORKS EMPLOYEE (PART -TIME) City of Falcon Heights 1991 present Assist Public Works staff as needed for park maintenance, street patching, sewer jetting and snow removal. Operation and routine maintenance of city equipment. CUSTOMER SERVICE REPRESENTATIVE (SEASONAL) InTown Apple Store 1979 1989 Sell apples and related products. Manage store operations as needed. Resolve customer complaints and handle customer inquiries. CUSTOMER SERVICE REPRESENTATIVE (SEASONAL) Minnesota Honey Producers 1984 1989 Sell honey and related products. Assist in management of store operations. Manage inventory. CUSTODIAN University of Minnesota, Shevlin Hall Cafeteria 1984 1986 Handle daily custodial duties of cafeteria. FIELD SERVICE INSPECTOR (SUMMER) State of Minnesota Plant Industry Division 1983 United States Department of Agriculture 1984 Survey and research of gypsy moth infestations. DAVID TRETSVEN (continued) EDUCATION UNIVERSITY OF MINNESOTA, College of Liberal Arts and College of Biological Sciences 1982 1989 ALEXANDER RAMSEY HIGH SCHOOL High School Diploma 1r kb 6 :,t11 MINUTES Af JUNE 23, 1993 PAGE 3 severe trimming of trees on the property. Following a brief discussion Jacobs moved that the walkway be deleted from the 1993 improvement project and that a portion of cement be placed on the boulevard near the bus stop at the corner of Coffman and Folwell for the convenience of bus patrons. Motion carried unanimously. GFOA CERTIFICATE OF ACHIEVEMENT AWARD PRESENTED TO TOM KELLY Baldwin presented the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting to City Finance Director Tom Kelly. PRESENTATION OF AMM PEACEMAKER AWARD TO MAYOR AND COUNCIL Hoyt presented the Association of Metropolitan Muncipalities Peacemaker Award to the Mayor and City Council. The award was in recognition of the city's participation in mediation resulting in an amenable solution to a dispute over purchase of private property for a public non motorized pathway on Hamline Avenue. INFORMATIONAL ITEMS NOTED 1. Solid Waste Commission Minutes of 5/13/93 2. Human Rights Commission Minutes of 5/18/93 ADJOURNMENT The meeting was adjourned at 7:44 p.m. Tom Baldwin, Mayor ATTEST: Shirley Chenoweth, City Clerk Meet in g Date 7/14/93 4: Agenda Item: C -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director REVIEWED BY: EXPLANATION SUMMARY: a. General Disbursements through 6 30/93, $43,342.47 $12,07 9 b. Payroll, 6/16/93 to 6/30/9 c General Disbursements through 7/9/93, $85,963.36 ACTION REQUESTED: Approval i::::.. onset nse t `ons nt `o sent ons ent::::::::::Consent::;:::::;.. Meeting Date: 7/14/93 Agenda Item: C -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director REVIEWED BY: EXPLANATION /SUMMARY: a. General Disbursements through 6/30/93, $43,342.47 b. Payroll, 6/16/93 to 6/30/93, $12,071.42 c. General Disbursements through 7/9/93, $85,963.36 ACTION REQUESTED: Approval DATE 06/30/93 TIME 10:28 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 T APPROVAL OF BILLS P ERIOD ENDING: z CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT I 3 4 AT &T 2 MERLIN PHONES GENERAL .677.62 5 6 _r MERICAIV CIIVEN SUPPLY CO 6722 LINEN CLEARING t 1 RE FIG s8 4� a PARKS CI 4 401.81 EARL F. ANDERSEN ASSOC 4 BB STANDARDS a I101 EARL F. ANDERSEN 2- ASSOL BIKE NCR GENERAL 1 /2. ULi TOTAL FOR EARL F. ANDERSEN A 4,574.39 12' 13 AMERT= STAR-LIGHTING BULBS FOR PARK BLDb. -PARK 1-2 I I 14F LMC. CONFERENCE LEGISLAT 78.00 I TOM RALDWIN 1 161 17 B J MIDWAY FLORAL, INC. 4 CASES PETUNIAS BUILDING 63.90 I az IZO c SECCHETTI CONTRACTING INSTAL STANDARDS PARKS CI 1, 4�3 5 00 211 BOARD OF WATER COMMISION 5/13 TO 6/14 WATER BUILDING 30.99 22 C D- OF- WPTERQMMTSION 1,. 4" TO b71 t-�ARK MAT 18 23 TOTAL FOR BOARD OF WATER COMMI 47.46 I 241 25 'PRA'b U 12t INC. STORM REPAIR STORM SE 1, 15OORr w 26 2 400.00 0 271 DORSEY WHITNEY 93 BOND COUNCIL v 2e 68.00 v 29 E -Z RECYCLING, INC. JUNE RECYCLING 83 TIF B 2,2 30 BUIt�TNV 3x00 31I _L.l 1Y Ut tHLLON Ht1UH 1 S dND QTR SEWER PARK DINT 70.00 321 CITY OF FALCON HEIGHTS 2ND QTR SEWER TOTAL FOR CITY OF FALCON HEIGH 105.00 34 35 GOPHER SIGN COMPANY VARIOUS STREET SIGNS STREETS 636.74 3• I: 384 PARK T- SHIRTS PARK PRO 1,347.40 I I PRINT TEXTILES 40I 89. 18 411 INSTY- PRINTS FIRE INCIDENT REPORTS 421 f�' 43 WWII.) W. KRIESEL= -TNC: 11 r 1 44 0. 00 145 LEONARD, STREET DEINARD LEGAL SERVICE 380 Elm I LtUNHKU, blHEEI Dt1NHHD LtbHL bUK SIKHItUKU ats 1 47 1 LEONARD, STREET *DE TOAL FOR TE LEONARD, STREET DE L EGAL 1,559.90141. 90 50 ':MAIER STEWART ASSOC.. MAY ENGINEERING ENGINEER 842.99 MAIER STEWART ASSOC. MAY ENGINEERING 292.97 51, IVblNttklNb y 0,230.45 5 21 MH1tK 51tV,HRT A$S171 MHY t 53 MAIER STEWART ASSOC.. ALLEY ENGINEERING INFRASTR 541 TOTAL FOR MAIER STEWART ASSO 6,7 55` 56 MIDWEST BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES ADMINIST 121.05 1 DATE 06/30/93 TIME 10:28 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS �1 PERIOD ENDING: i CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 1, 41 5 15 MN DEPARTMENT OF REVENUE JUNE TAXES 88 LATE FEE ADMINIST 1,545.97 1 3 DEE SWENSON MILEAGE TO CLASS ADMINIST 10.08 1 9 I H NSP MAY ELECTRIC EMERGENC 6.28 1 1 NSP MAY ELECTRIC PARK MA:[ 21.41 1 NSP MAY ELECTRIC SANITARY 20.31 *4* TOTAL _FOR lVSP----------- 48.00 1 NSP JUNE STREET LIGHTS STR. LIG 2,022.16 NORTH STAR STATE BANK 6/30 FEDERAL TAXES ADMINIST 3,419.74 t5 ON SANITATION, INC 5/29 T0 6/17 FORT= A =F'OTY PARK MAI 40:31 20 ,2r, PERA 6/16 TO 6/30 PERA ADMINIST 1,125.89 2 -,i PAKOY, GENE 2ND QTR HEATING INSPEC. PLANNING 971.63 W 251 PIONEER PRESS 7/15 TO 10/6 PAPER ADMINIST 16.00 RCLLG RCLLG PICNIC ADMINIST 4.00 s3 3 1 ST. PAUL RAMSEY VARIOUS MEDICAL SUP'P'LIES RESCUE S 91.48 132'1 RAMSEY COUNTY PAYMENT #5 CLEVELAND 6,321.70 TOTAL FOR RAMSEY COUNTY 9,609.20 3 5I ROAD RESCUE, INC. SCOPE SUPPLIES RESCUE S 20.00 SUPER AMERICA JUNE FUEL FIRE FI 65.2-7 1 37 38. SUPER AMERICA JUNE FUEL STREETS :4,.73 39 SUPER AMERICA JUNE FUEL PARK MAI 152.30 SUPER AMERICA JUNE FUEL RESCUE S 43.;,a 1 401 TOTAL FOR SUPER AMERICA 310.82 411 4.3 USWEST COMMUNICATIONS PHONE a '4-, aa1 as WALDOR PUMP EQUIP. CO. LIFT STATION WORK SANITARY 107.46 1 46i '47 TOTAL FOR BANK 01 43, 342. 47 a9! 5 GRAND TOTAL 43, 342. 47 1 I 521 531 1 541 55 I56' PERIOD END DATE 06/30/93 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 06/29/93 CHECK REGISTER CHECK CHECK EMPLOYEE NAME CHECK -CHECK TYPE DATE NUMBER NUMBER AMOUNT 3 0 6 29 -93 1 BALDWIN, THOMAS -----21406 300.31 O 6 29 93 6 GEHRZ, SUSAN 21407 277.05 O 6 29 93 7 CIERNIA, PAUL 21408 227.05 O 2993 8 JACOBS, SAM 21409 -277. IZ15-- O 6 29 93 10 JAN GIBSON TALBOT 21410 169.05 2 0 6 29 93 30 BAUMANN, NICHOLAS 21411 47.24 0 --6-29 93 31 BERNDT, ROSS 21412 43.00 O 6 29 93 34 KURHAJETZ, CLEMENT 21413 318.40 O 6 29 93 36 SCHAUFFERT, CRAIG 21414 135.00 O -6 29 93 38 MORGAN, JAY 21415 -33.34 0 6 29 93 40 ANDERSON, KEVIN 21416 15.90 O 6 29 93 48 HOLMGREN, JOHN H. 21417 62.09 O 6 29 9a 49 LeMAY, DOUGLAS -21418 33.50 0 6 29 93 61 DENNIS G. LEMAY 21419 113.04 O 6 29 93 1001 CHENOWETH, SHIRLEY 21423 878.57 0 6 29 93 1002 TAFF, SUSAN HOYT 21424 1298.05 O 6 29 93 1003 IVERSON, TERRY 21425 906.28 O 6 29 93 1004 KELLY, THOMAS 21426 1127.29 O 6 29 93 1005 KRIEGLER, CAROL 21427 853.64 0 6 29 93 1006 MORGAN, JAY 21428 845.67 0 6 29 93 1007 PHILLIPS, PATRICIA 21429 733.77 O 6 29 93 1008 SWENSON, DELORIS 21430 667.43 0 6 29 93 1009 WRIGHT, VINCENT 21431 923.61 0 6 29 93 1031 TREEFUL, LINDA 21432 362.66 0 6 29 93 1033 TRETSVEN, DAVE 21433 368.62 23 O 6 29 93 1034 ERIK LOVDAHL 21434 311.87 O 6 29 93 1036 MERVALE F. WOLVERTON 21435 413.81 ----0- -6 29 93 -1037 AMY-E.-POSEL C1438 ---1-31,-41 O 6 29 93 1038 TINA L. SYDOW 21437 50.98 22 0 6 29 93 1039 MICHELE A. HUNSADER 21438 59.38 33 0- -8-29- 1051-DINA-M.-TEAL 21-439------4,3.-55--- 3. 0 6 29 93 1054 RUTH E NELSON 21440 170.48 z5 0 6 29 93 1055 KAREN WOLVERTON 21441 72.33 2 ****TOTALS**** -12071,42 7127z -C 22_ DATE 07/09/93 TIME 08:24 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF BILLS PERIOD ENDING: CHECK* VENDOR NAME DESCRIPT ION DEPT. AMOUNT AMERICAN LINEN SUPPLY CO. 7/6 LINEN CLEANING FIRE FIG 14.37 AMERICAN NAT IONAL BANK 2ND 1/2 NTEREST 90 HAML I 2 938 7' TOTAL FOR AMERICAN NATIONAL BA 5 638. 75 AMER I—STAR LIGHTING LIGHTS FOR CITY HALL BUILDING 150.52 AMER I—STAR LIGHTING LIGHTS FOR PARK BLDG PARK MAI 245.58 10 BROWN I NG--FER RIS I ND. JULY RUBB SH BUILDING 140. 53 BRYAN ROCK PRODUCTS PARK INFEILD ROCK PARKS CI 273.94 CHAMP' ON AUTO STORE #238 OUIK COAT RESCUE S 5. 78 TOTAL FOR CHAMPION AUTO STORE 43. 47 COLONIAL INSURANCE STD INS ADMINIST 111.00 COLONIAL INSURANCE STD INS FINANCE 53.10 COLON AL INSURANCE STD INS z INS m a'� 3t�5�t�3 EMERGENCY APPARATUS MAINT REPAIR ALTERNATOR RESCUE S 450.05 2ND 1/2 INTEREST 84B TIF 23,910.0W 9 t�EG [��AT GREG FULLER STATE FIRE CONF. FIRE FIG 195.17 GLENWOOD INGLEWOOD 15 GALLONS OF WATER BU LD NG 16. 05 GOPHER STATE JUNE ST REETS .7 ICMA RETIREMENT TRUST 457 JULY RETIREMENT FINANCE 20.00 28219 ICMA ANNUAL CONFERENCE CMA CONFERENCE ADM I N I ST 485. (ZIO INSTY—PRINTS 2,000 ENVELOPES ADMINIST 207.14 TOTAL FOR INSTY—PRINTS 214.86 I VERSON TERRY JUNE GAVEL MEETING ADM 'NISI 5. 00 VERSON, TERRY JUNE MILEAGE F RE PRE 65. 52 TOTAL FOR I VERSON, TERRY 79. 48 DAV I D W. KR I EBEL, INC. JULY BLDG 1 NSPEOT I CINS Pl. ANN I NG 500. 00 DATE 07/09/93 TIME 08: 24 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF BILLS PERIOD ENDING: -------'77 LEMAY, DOUG GAS CANS FOR TRAINING FIRE FIG 9.96 M -75 BUILDING MAIINITENANCE ,JYNE B LI) ING 4 RE COATS F RE &RE 1,060. METRO. WASTE CONTROL COMM AUGUST SEWER SANITARY 48,540.00 MINNESOTA STATE TREASURER 2ND QTR SURCHARGE 91.73 PERA LIFE INSURANCE FIRE FIG 12.00 DATE 07;09/93 TIME 08 :24 CITY OF FALCON HEIGH COUNCIL REPORT PH%E APPROVAL OF BILLS PERIOD ENDING: CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT LEMAY, DOUG GAS CANS FOR TRAINING FIRE FIG 9.96 M -75 BUILDING MAINTENANCE JUNE CLEANING BUILDING 154.43 METRO FIRE FIRE COATS FIRE CORE 060. 74 METRO. WASTE CONTROL COMM AUGUST SEWER SANITARY 48,540.00 MIDTOWN CLEANERS CLEANING RESCUE THINGS RESCUE S 45.53 a Cs T eE�NFE RE F fi41 NeE MINNESOTA STATE TREASURER 2ND QTR SURCHARGE 91.73 JIM BREKKE MCF'OA MEMBERSHIP ADMINIST 25.00 PERA L 'E— fNSURANEE ADMINIST PERA LIFE INSURANCE FIRE FIG 12.00 PERA LIFE INSURANCE FIRE PRE 12.00 TOT i L F SR PER ROAD RESCUE, INC. BLOOD PRESS CUFFFIBACKBOA RESCUE S 209.75 RUTH NELSON CRAFT SUPPLIES PARK PRO S TREE I -REMOVE 'FREES TREE PRO 1 0+f 43 SUBURBAN HARDWARE CLEANING SUPPLIES 24.11 SUBURBAN—HARDWARE— THINGS STREETS 58.54 SUBURBAN HARDWARE MISC THINGS BUILDING 34.44 SUBURBAN HARDWARE MISC THINGS PARK MAI 103.31 SUBURBAN MOWER PARK -Mca TOTAL FOR SUBURBAN HARDWARE 344.37 S PARR PRO 75.67 S��Of� "f i+iAf�l" INC. 'CC3C CCR BALLS TREASURER, STATE OF MINN. AMBULANCE LICENSE RESCUE S 192.00 TAFF, SUSAN HOYT PHONE EXPENSE BUILDING 4. TAFF, SUSAN HOYT CHAMBER R MAYOR MEETING ADMINIST 22.e0 TAF OU9 —1N" HOYT J UL M Ef CE -°ADM I 1ST 1CF. Z+ 9 TOTAL FOR TAFF, SUSAN HOYT 191.50 I"-0tt `OI' W NY F 1 t R USWEST COMMUNICATIONS JULY PHONE JUNE LONG D FIRE X6.1 2 RE FIG US n i N3 J :Y ='H8N E--& 'JNE LONG D BUILDING USWEST COMMUNICATIONS JULY PHONE PARK R 55. TOTAL FOR USWEST COMMUNICATION 407.55 BRADLEY NELSON PROGRAM REFUND 16.00 BRADLEY NELSON PROGRAM REFUND 2.00 /ATE 07/09/93 TIME 0824 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: J-IEECOW VENDOR NAME DESCRIPTION DEPT. AMOUNT TOTAL FOR BRADLEY NELSON 18.00 STEPHEN URION PROGRAM REFUND 167 CATHY SAVAIANO PROGRAM REFUND 16.00 SHANTI SURY PROGRAM REFUND 20.00 RUTH PETERSON PROGRAM REFUND 2.00 TOTAL FOR RUTH PETERSON 22.00 CAROL HUSO PROGRAM REFUND 20.00 5 z FUND ZO.00 JUNE DAMROW PROGRAM REFUND 16.00 JUNE DAMROW PROGRAM REFUND 2.00 TOTAL FOR JUNE DAMROW 18.00 ToTAL FOR BANK 01 85 98. 28 GRAND TOTAL 85,963.36 Meeting Date: 7/14/93 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Designation of streets to be posted "No Parking" and "Permit Parking Only" during the State Fair SUBMITTED BY: Shirley Chenoweth, City Clerk EXPLANATION /SUMMARY: The following lists of streets /areas to be posted are the same as in 1992. "No Parking" 1) All of Northome, water side 2) All of Hollywood Court including alley 3) St. Mary's, Fry, Maple Knoll Dr. and Garden Ave. west of Snelling on both sides 4) Water side of all streets north of Larpenteur, between Snelling and Hamline running to Roselawn, except Sheldon, Pascal and Simpson north of Ruggles, and all of Albert and Holton 5) Snelling Drive north and southbound and Snelling Ave., both sides 6) Tatum 1,300 feet north of Larpenteur Avenue 7) Lindig on waterside, including cul -de -sacs 8) Larpenteur Ave. from Snelling to Cleveland 9) Fairview Avenue 1,300 feet north of Larpenteur on both sides "Permit Parking Only" 1) East side of Arona from California to Crawford except where presently posted "No Parking" 2) East Snelling Drive from Idaho to alley between 1642 Snelling Drive and Pizza Hut 3) West side of Fry street in front of Fry Apartments 4) Approximately two car lengths in front of group home at 1746 Snelling ACTION REQUESTED: Approval r fit t:::::.0e, C onsen t OOthe 2' :i': is :::r ;i:!;ii i i::f;Y;:: elVo ::::i:::::i .:ii 00 ?:'':vii; ?y' i {i:iiiC ^jryi iiii'�,YGi: i`:: Yr<i::'r Meeting Date: 7/14/93 Agenda Item: C 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for purchase of fire hydrant shut -off valve SUBMITTED BY: Mr. Frank Preese, 2097 Folwell Avenue REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: Mr. Preese is constructing a new home at 2097 Folwell Avenue. He is paying $1,800 to have the fire hydrant on his property moved from the middle of his driveway. He has requested that the city consider paying an additional 500 (parts and labor) for the shut -off valve that will upgrade this hydrant. He does not require the shut -off valve. Staff discussed the purpose of the shut -off valve with Mr. Al Coulter of the St. Paul Water Utility. He said that it is now standard on a fire hydrant because it allows the hydrant to be shut off at the hydrant rather than turning off the water main to repair or work on the hydrant. The city routinely replaces, adds and improves its fire hydrants. This request conforms to that practice. ACTION REQUESTED: Approval of the purchase and installation of a fire hydrant shut -off valve for the fire hydrant at 2097 Folwell Avenue for approximately 500 out of the city water fund. Consent ov Meeting Date: 7/14/93 Agenda Item: C 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for hiring Mr. Dave Tretsven as a regular part -time employee SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Vince Wright, Public Works Foreman EXPLANATION/SUMMARY: Mr. Dave Tretsven has worked off and on as a temporary employee for the city's public works department since 1986. Over the past three years, especially spring and summer, he has consistently worked with the public works staff on all public works and park projects. The department continues to need on- going additional workers in addition to the two full -time employees in public works to keep up with its workload. This need will increase with the addition of two new pathways along Coffman Street and Cleveland Avenue in the winter of 1993. Mr. Tretsven has filled in almost full time since the temporary absence of the public works foreman, Mr. Wright. At this time, Mr. Wright's date of return to work is unknown. This appointment would fit into the longer term personnel plans for the public works department. The change from temporary to regular employment for Mr. Tretsven means that he would continue to work on an as- needed basis, but that the staff would schedule his time and expect that he would be available to the city. As a temporary employee Mr. Tretsven is free to say that he is not available. Mr. Tretsven would be classified as a public works maintenance worker. The change would not increase the number of hours he works. It would increase his hourly rate from 7.00 per hour to 10.50 per hour. It would also entitle him to vacation benefits, but not health benefits. The additional wage increase will impact the city's budget. However, the contingency fund will cover any costs that aren't made up in cost savings elsewhere. If approved, the appointment would be contingent on passing a physical exam related to the job requirements at the Airport Clinic, which specializes in work related physicals. ATTACHMENTS: A job description ACTION REQUESTED: Approval of the appointment of Mr. Tretsven to a regular (not temporary) part -time public works maintenance worker contingent upon passing the city's physical exam requirement. ent........ .sent MAINTENANCE /PUBLIC WORKS WORKER KIND OF WORK: Responsible for work in general maintenance of city parks, sewers, buildings and equipment; involves operating automotive and other equipment. DIFFICULTY AND RESPONSIBILITY: Under direct supervision, performs semi- skilled and skilled tasks to maintain parks, streets, sewers, buildings, vehicles and equipment. Is expected to take initiative to identify and perform necessary maintenance and repairs without instruction. Work involves public contact that requires good public relations skills. RESPONSIBILITIES /TASK STATEMENTS: Maintains city parks and recreation facilities: cleans, tends, and maintains park grounds and plantings; maintains, paints and repairs park buildings and recreation facilities; flows /removes snow from driveways, parking areas and structures; performs other park maintenance as needed. Performs routine maintenance on city streets: makes minor repairs to street surfaces; erects, repairs, and removes street signs, fences, and markets; monitors street snow plowing and removes snow from fire hydrants, public driveways and parking areas; inspects, plants and maintains trees; removes downed branches and other debris from streets; ensures street lamps are working properly; monitor and reports non- compliance with parking, refuse disposal and related city city codes; performs other street maintenance as needed or assigned. Cleans, flushes and maintains sanitary and storm sewers; responds to calls about sewer problems; checks and cleans catch basins and ponding areas; maintains manholes in proper condition. Operates and performs routine maintenance on automotive equipment including cars, trucks, tractor and their attachments; operate4 maintains and does routine repairs on shop and other maintenance equipment. Cleans, maintains, paints and makes repairs to City Hall building and property, including furnishings, fixtures, and equipment. Participates with supervisor in monitoring compliance with permit, licensing and inspection requirements; checks to make sure all contractors operating in city have proper license or permit. Performs miscellaneous services for City Hall and for City residents. 5 -2- KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Knowledge of: Sanitary and storm sewer systems sufficient to perform routine maintenance and cleaning. -City licensing, permit and inspection requirements and ordinances regarding parking, refuse disposal and related matters. Safety requirements /procedures and proper use of equipment. SKILLS: Painting, carpentry, and plumbing skills sufficient to perform general building maintenance and repair. ABILITY TO: Perform a wide variety of tasks in general maintenance of streets, parks, sewers, buildings and equipment. Operate and perform routine maintenance and repairs on automotive and other motorized equipment. Communicate and interact with tact and diplomacy with the public on zequests for and complaints about city maintenance services. Consent a t onsent n Meeting Date: 7/14/93 Agenda Item: C -5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Shirley Chenoweth, City Clerk CORPORATE HOME OCCUPATION Romanian Therapeutic Sports Massage Center #2031 MECHANICAL CONTRACTOR JTS Services, Inc. #2030 GENERAL CONTRACTOR ADB Construction Company, Inc. #2029 RJ Marco Construction Company, Inc. #2028 ACTION REQUESTED: Approval of licenses 1) CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 9 July 1993 MEMO TO: Mayor and Councilmembers FROM: Susan Hoyt, City Administrator RE: Information on home occupation license application Staff recommends that the home occupation license requested by Mr. Vladislav for therapeutic massage be approved because it meets the requirements in the city's home occupation code, Chapter 9 Section 14.01 Subdivision 25(d) as described in information submitted for the license. Of particular attention is the requirement that the occupant be the only employee of the business and that the business will generate four or fewer cars (trips) per day which is typical of a single family home. Mr. Valdislav does not own or operate a motor vehicle. The home occupation license is considered a municipal business license and is subject to revocation or non renewal if the requirements are not met. The license holder would need to meet all current and any new licensing requirements that govern this use that are in city ordinance at the time of the renewal, which would be January, 1994. HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE IV PRINTED ON RECYCLED PAPER num crry usn ■I t :::::::::P om i Meeting Date: 7/14/93 Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proclamation declaring August 3, 1993 National Night Out in Falcon Heights SUBMITTED BY: Judy Sabean, National Night Out Coordinator REVIEWED BY: EXPLANATION /SUMMARY: August 3 is the city's second annual National Night Out to promote crime and drug prevention efforts within each community. Judy Sabean, the city's National Night Out Coordinator, worked with Jerry Reuttiman of the police department and other volunteers to plan to events celebrating the National Night Out. August 2 Roseville Central Park "Teen Dance" from 5 to 8 PM August 3 Community gathering at Falcon Heights United Church of Christ parking lot from 6 to 8 PM Judy asks that the council adopt the attached proclamation declaring August 3 the city's National Night Out. ATTACHMENTS: A Proclamation declaring August 3, 1993 National Night Out P") ACTION REQUESTED: Proclaim August 3, 1993 National Night Out in Falcon Heights. P o li cy l ::::::5::::::::::::: licy ::Y iki P -1 A FALCON HEIGHTS PROCLAMATION NATIONAL NIGHT OUT AUGUST 3, 1993 WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique, nationwide crime and drug prevention program on August 3, 1993 called "National Night Out and WHEREAS, the "10th Annual National Night Out" provides a unique opportunity for the City of Falcon Heights to join forces with thousands of other communities across the country in promoting cooperative, police community crime and drug prevention efforts; and WHEREAS, the City of Falcon Heights plays a vital role in assisting the Roseville police through joint crime and drug prevention efforts in Falcon Heights and is supporting "National Night Out 1993" locally; and WHEREAS, it is essential that all citizens of Falcon Heights be aware of the importance of crime prevention programs and impact that their participation can have on reducing crime and drug abuse in the City of Falcon Heights; and WHEREAS, police community partnerships and neighborhood safety and awareness and cooperation are important themes of the "National Night Out" program; NOW, THEREFORE WE, THE MAYOR AND CITY COUNCIL OF FALCON HEIGHTS, do hereby call upon all citizens of the City of Falcon Heights to join our second annual Neighborhood Watch Night Out and the National Association of Town Watch in supporting "10th Annual National Night Out" on August 3, 1993 FURTHER, LET IT BE RESOLVED THAT, WE, THE MAYOR AND CITY COUNCIL OF FALCON HEIGHTS, do hereby proclaim Tuesday, August 3, 1993 as "NATIONAL NIGHT OUT" in the City of Falcon Heights. Tom Baldwin, Mayor Shirley Chenoweth, City Clerk Meeting Date: 7/14/93 Agenda Item: P 2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of the Community Development Block Grant (CDBG) Program Agreement SUBMITTED BY: Susan Hoyt, City Administrator Judy Karon, Ramsey County REVIEWED BY: Peter Bachman, City Attorney EXPLANATION /SUMMARY: Ramsey County is awarding the city 110,000 towards the acquisition, demolition and relocation of residents of the house at 2061 West Larpenteur Avenue. The city requested the funding to remove a dilapidated house in a busy location. The county is requesting that the city enter into the attached CDBG agreement prior to proceeding with the project. The agreement is the county's standard CDBG agreement, which incorporates a number of requirements for this federally funded program. City attorney, Peter Bachman, reviewed the agreement and noted that it does not require changes. His attached letter asks that the administrator further clarify the exhibits to the agreement and that the city be aware of a number of requirements under this grant. Staff recommends approving the agreement with Ramsey County with the understanding that the exhibits will be clarified and all federal and county requirements will be met in carrying out the project. Once the agreement is approved, the administrator plans to meet with Judy Karon to determine precisely what steps are necessary to meet all requirements including required contract language. ATTACHMENTS: A Letter from city attorney, dated 2 July 1993 B Proposed CDBG agreement with Ramsey County ACTION REQUESTED: Approve the CDBG agreement with Ramsey County for 110,000 for the acquisition, relocation of residents and demolition of the structure at 2061 West Larpenteur Avenue with the understanding that the exhibits will be attached and the required procedures and language in contracts followed. iii•i:::::;:v::. i::..:.:.:: pi:L:itiO;: v.....:::::. Li::hi:•, ::::::v::::::. A LAW OFFICES LEONARD, STREET AND DEINARD •mill n PROFESSIONAL ASSOCIATION SIDNEY BARROWS BRADLEY J GILLAN GREGG J. CAVANAGH LOREN W0,_EylSEHER HAROLD D. FIELD, JR. MICHAEL A. NEKICH SUSAN M. ROBINER ROBERT H. TO�YGERSON RICHARD J. GUNN MARTHA C. BRAND SUITE 2300 MICHAEL R. COHEN JOSHUA J. KANASSATEGA ALLEN 1. SAEKS DAVID N. HAYNES BRADLEY J. GUNN JANN M. EICHLER SMITH THOMAS O. FEINBERG CAROLYN CHALMERS 150 SOUTH FIFTH STREET NANCY A. WILTGEN RUTH B. ONEILL MORRIS M. SHERMAN JAMES V. ROTH VIRGINIA B. CONE ANDREW P. LEE GEORGE REILLY RICHARD H. MARTIN MICHELLE A. MILLER I. DANIEL COLTON CHARLES K. DAYTON ROBERT L. DEMAY MINNEAPOLIS, MINNESOTA 55402 TIMOTHY R. MEYERSON NICOLE A. ENGISCH DAVID N. COX ANGELA M. BOHMANN BLAKE SHEPARD, JR. DAVID D. ETZWILER STEPHEN R. PFLAUM ROBERT P. THAVIS TELEPHONE (612) 335 WILLIAM L. GREENE TAMMIE 5. PTACEK CHARLES A. MAYS JAMES G. BULLARD STEVEN L. BELTON JANE F. GODFREY LOWELL J. NOTEBOOM JOSEPH M. FINLEY FACSIMILE (612) 335 PETER H. BACHMAN ERIC H. GALATZ GEORGE F. MCGUNNIGLE, JR. LAWRENCE J. FIELD JOHN 5. BRENNAN DWIGHT A. LARSON RICHARD G. PEPIN, JR. DAVID W. KELLEY CARRIE L. HEMPEL ROSANNE JACUZZI FREDRIC T. ROSENBLATT MARK 5. WEITZ MARC D. SIMPSON BYRON E. STARNS DAVID L. LILLEHAUG SHAUN C. MCELHATTON STEVEN M. RUBIN ROBERT J. HUBER JAMES J. BERTRAND GEORGE B. LEONARD (1872 •19561 JOHN H. HERMAN DAVID KANTOR July 2, 1993 MARK W. DELEHANTY ARTHUR L. H. STREET 11877.)9611 STEVEN O. DERUYTER ANGELA M. CHRISTY PETER E. SCHIFSKY BENEDICT DEINARD (16991969) JAMES R. DORSEY MARK A. LINDGREN LAWRENCE P. SCHAEFER AMOS 5. DEINARD 1)898)9651 KATHLEEN M. GRAHAM HENRY J. SHEA 111 CAROLYN V. WOLSKI STEPHEN J. DAVIDSON LOWELL V. STORTZ STEVEN R. LINDEMANN STEPHEN R. LITMAN DOUGLAS 8. GREENSWAG WILLIAM H. KOCH SIDNEY LO RBER EDWARD M. MOERSFELDER ELLEN G. SAMPSON RONALD J. SCHULTZ IRENE SCOTT ROBERT LEWIS BARROWS ROSANNE NATHANSON STEVEN J. RINOSIG DANIEL D. FOTH RICHARD J. WEGENER MICHAEL G. TAYLOR JAMA M. KRIZ DANIEL M. SATORIUS DANIEL J. MCINERNEY, JR. JOHN W. GETSINGER WENDY C. SKJERVEN Or COUNSEL HUGH M. MAYNARD THOMAS P. SANDERS FREDERICK W. MORRIS ROBERT ZEGLOVITCH JOHN C. KUEHN TIMOTHY WELCH WRITER'S DIRECT DIAL NUMBER (612) 335 -1862 Ms. Susan Hoyt City Administrator City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, Minnesota 55113 -5594 Re: Community Development Block Grant "CDBG Program Agreement Dear Susan: I have reviewed the CDBG Program Agreement between the Ramsey County Housing and Redevelopment Authority and the City of Falcon Heights. The agreement is, of course, the Ramsey County HRA's form CDBG Agreement. There is nothing in the agreement in my opinion that needs to be changed. There is, however, one item which should be clarified and several items which should be brought to the attention of the City's contract manager for this agreement. With respect to the clarification, paragraph G of the Recitals provides that certain exhibits "as listed below are hereby incorporated in this agreement and made a part hereof: September 29, 1992." There are no exhibits attached to the Agreement. In part I, paragraph 2 of the Agreement, the City is obligated to perform and carry out the services set forth in the exhibits. In my view, the exhibits should be more clearly identified and attached to the agreement. The documents which you sent me as a follow -up entitled "Proposal" should be more clearly identified as the applicable exhibits if in fact the proposal constitutes the exhibits. Ms. Susan Hoyt July 2, 1993 Page 2 There are quite a few other provisions in the Agreement which obligate the City to incorporate language in sub contracts or to administer the contract in a particular manner. The key point is that whoever administers this contract on behalf of the city must read the contract in detail and should follow all of the procedures and requirements set forth in the contract. Some of those requirements are as follows: Part I, paragraph 12B: Requires the city to incorporate specified language regarding potential conflicts of interest in every subcontract. Part II, paragraph 1: Requires the city to comply with certain administrative requirements and with specific federal regulations and federal OMB circulars. Part II, paragraph 2: Requires compliance with certain federal procedures relating to bonding, insurance and procurement standards on projects over $10,000. Part II, paragraph 2(B): Requires "Anti- Kickback" language in all contracts and subgrants for construction. Part II, paragraph 4D(3): Requires the city to provide training and employment opportunities for lower income residents in accordance with the Ramsey County Section 3 plan. It also requires that the section 3 clause, attached to the Agreement, be incorporated in all contracts between the city and contractors and subcontractors. Part II,. paragraph 4(F): Requires the city to include certain non- discrimination provisions in all contracts or purchase orders and requires notice to labor unions of such provisions. Part II, paragraph 5: Requires that all project contractors pay wage rates in accordance with the Davis- Bacon Act. This requirement does not apply to rehabilitation of residential property designed for residential use by fewer than eight families. Part II, paragraph 20: By signing the Agreement, Falcon Heights is certifying that it has adopted and is enforcing a policy prohibiting use of excessive force by law enforcement agencies within its jurisdiction. Ms. Susan Hoyt July 2, 1993 Page 3 Part II, paragraph 21(3): Requires the city to include certain lobbying disclosure language in the award documents for all contracts. Part III, paragraph 2: Requires the city to conduct, at its own expense, an annual financial and compliance audit in accordance with OMB requirements. The above list is not intended to be an exhaustive list of each and every obligation of the city under the CDBG Agreement. It does, however, point out the fact that the city's contract manager must read this contract carefully, keep the provisions of the contract in mind when entering into any subcontracts or contracts under the grant agreement and comply with the procedural requirements set forth in the Agreement. Please call me if you have any questions. Very truly yours, LEONARD, STREET AND DEINARD By k Iwo Peter H. Bachman PHB /tess PHB \FALCON \HOYT.120 0 CITY OF FALCON HEIGHT'S 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 23 June 1993 MEMO i TO: Peter Bachman, City Attorney FROM: Susan Hoyt, City Administrator RE: Community Development Block Grant Program Agreement The Ramsey County Community Development Block Grant agreement is attached for your review. This will be a July 14 agenda item and J_'ii need your review by July 7 to include it in the packet. Thanks. 1 HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE W 4 PRINTED ON RECYCLED PAPER TREE CRY LSA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE RAMSEY COUNTY HOUSING and REDEVELOPMENT AUTHORITY A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA AND CITY OF FALCON HEIGHTS This agreement entered into this 1st day of July 1993, between the RAMSEY COUNTY HOUSING and REDEVELOPMENT AUTHORITY, a political subdivision of the State of Minnesota (hereinafter referred to as the "AUTHORITY and CITY OF FALCON HEIGHTS (hereinafter referred to as the "AGENCY RECITALS A. The AUTHORITY is an urban county applicant for block grant funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93 -383 as amended, and will receive block grant funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (H.U.D.) at 24 C.F.R. Part 570; B. An Urban County Consortium has been established by a Joint Cooperation Agreement between the AUTHORITY and municipal corporations within Ramsey County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by H.U.D.; C. The AUTHORITY desires to have certain services performed by the AGENCY as described within this agreement, and as authorized by Resolutions of the Ramsey County Housing and Redevelopment Authority Board for the purpose of implementing eligible activities under the Act and H.U.D. regulations; D. It is appropriate and mutually desirable that the AGENCY be designated by the AUTHORITY to undertake the aforementioned eligible activities, so long as the requirements of the Act, H.U.D. regulations, state law, and local law are adhered to, as provided for herein; E. The purpose of this Agreement is to provide for cooperation between the AUTHORITY and the AGENCY, as the parties in this agreement, in implementing such eligible activities in the manner described above; F. The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota; G. The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: September 29, 1992. H. In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. PART 1. GENERAL CONDITIONS 1. SCOPE OF AGREEMENT The Agreement between the parties shall consist of: the signature page; the general conditions; the federal, state, and local program requirements; the evaluation and record keeping requirements; Attachment A; each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions. This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. 2. SCOPE OF SERVICES The Agency shall perform and carry out in a satisfactory and proper manner the services set forth in the exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS Upon release of project related funds by H.U.D. pursuant to federal regulations, the AUTHORITY shall furnish the AGENCY with written notice to proceed. No work on the project shall occur prior to the notice to proceed without written approval from the AUTHORITY. Termination dates for individual projects shall be specified in the appropriate exhibits. The termination date may be changed through amendment of this Agreement. In general, a project is expected to be completed within 24 months from the date which the Agreement is executed. Projects which do not show -2- substantial progress within the timespan specified in the application may be terminated at the sole discretion of the AUTHORITY upon 30 days written notice to the AGENCY. 4. ADMINISTRATION A. The AGENCY shall appoint a liaison person who shall be responsible for the overall administration of block grant funded project(s) and coordination with the AUTHORITY. The AGENCY shall also designate one or more representatives who shall be authorized to sign the monthly Voucher and Reporting Form. The names of the liaison persons and representatives shall be specified in the exhibits. B. For all agencies which are presently parties to Joint Cooperation Agreements with the AUTHORITY covering planning, distribution of funds, and program execution under the Act, the AGENCY remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT A. The AUTHORITY shall reimburse the AGENCY for the services specified in the exhibits in an amount not to exceed $110,000. Reimbursement shall be based on a Community Development Voucher and Reporting Form submitted with supporting documents and signed by the AGENCY's authorized representative. B. The AGENCY shall submit a properly executed Voucher and Reporting Form no later than fifteen (15) working days after the close of each billing period. The AUTHORITY will make payment to the AGENCY not more than twenty -one (21) working days after said invoice is received and approved by the AUTHORITY. The AUTHORITY will issue a statement of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. 6. OPERATING BUDGET The AGENCY shall apply the funds received from the AUTHORITY under this Agreement in accordance with the requirements of the exhibit(s) attached hereto. 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT A. The AGENCY shall report all project income generated under this Agreement or generated through the project(s) funded under this Agreement. All project income must be returned to the AUTHORITY unless prior written agreement to the contrary is obtained. Any project income retained by the AGENCY shall be for the sole purpose of future use for eligible CDBG activities consistent with the scope and purpose of this project as set forth in this Agreement and the attached exhibits. Project income retained by the AGENCY shall be -3- applied in accordance with federal requirements. B. The AUTHORITY makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. C. Should anticipated sources of revenue not become available to the AUTHORITY for use in the Community Development Block Program, the AUTHORITY shall immediately notify the AGENCY in writing and the AUTHORITY will be released from all contracted liability for that portion of the Agreement covered by funds not received by the AUTHORITY. 8. AMENDMENTS Either party may request modifications in the scope of services, terms, or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement. A written amendment may affect a project or projects authorized by this Agreement or may be of general application. J. ASSIGNMENT AND SUBCONTRACTING A. The AGENCY shall not assign any portion of this Agreement without the written consent of the AUTHORITY, and it is further agreed that said consent must be sought by the AGENCY not less than fifteen (15) days prior to the date of any proposed assignment. B. Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement and proper bidding procedures contained therein. The AGENCY agrees that it is as fully responsible to the AUTHORITY for the acts and omissions of its subcontractors and of their employees as agents, as it is for the acts and omissions of its own employees and agents. 10. HOLD HARMLESS AND INDEMNIFICATION A. The AGENCY further agrees that it is financially responsible (liable) for any audit exception which occurs due to its negligence or failure to comply with the terms of this Agreement. B. The AGENCY, if a unit of local government, and AUTHORITY mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of their respective officers, agents, and employees relating to activities conducted by either under this Agreement, the Act, or the Regulations, up to any applicable statutory limits of tort liability. The AGENCY, if not a unit of local government, agrees to -4- indemnify and hold harmless the AUTHORITY from any claims, losses, costs, expenses, or damages resulting from the acts or omissions of the AGENCY's officers, agents, and_employees relating to the performance of this Agreement. 11. INSURANCE A. AGENCY shall secure following insurance coverages and comply with all provisions noted. AGENCY shall assure that any subcontractor providing services under this contract carry like coverages. 1. Comprehensive General Liability Insurance a) Minimum Limits Bodily Injury and Property Damage 600,000 per occurrence 1,000,000 aggregate b) The following coverages must be specifically insured and certified with no internal sublimits 1) Premises and operations 2) Independent Contractor's Contingent Liability or Owner's Protective Liability 3) Products /Completed Operations (if applicable) 4) Products /contractual liability coverage written to specifically cover this contract or on a blanket basis 5) "X,C,U" Hazard Liability (if applicable) 6) Personal injury liability including claims related to employment and coverages a through c 7) Broad form property damage liability, or deletion of the "care, custody, and control exclusion" 8) Aircraft liability (if applicable) 9) Watercraft liability (if applicable) c) The Ramsey County Housing and Redevelopment Authority, its officials, and employees shall be added as additional insureds with a cross liability endorsement. The policy is to be written on an occurrence basis or as acceptable to the Ramsey County Risk Manager. 2. Automobile Liability Insurance a) Minimum Limits: $600,000 combined single limit b) Coverage shall include: hired, non owned, and owned auto 3. Workers' Compensation Minimum Limits per state statute -5- Employer's Liability Minimum Limits: 500,000 per accident Policy shall include an All States endorsement 4. Professional Liability Insurance Minimum Limits 600,000 per occurrence 1,000,000 aggregate 5. Fidelity Bond (covering employees having access to money) in an amount to be determined by the Ramsey County Risk Manager. B. License as Required C. A program of self funded insurance covering the above will be considered by the AUTHORITY in lieu of commercial coverages. Such approval shall be at the sole discretion of the Ramsey County Risk Manager. Limits of liability of any municipality that meet the statutory limits as defined in MINN. STAT. 466.04 are acceptable. D. The AGENCY shall not commence this project until it has obtained required insurance and filed an acceptable certificate of insurance with the AUTHORITY. All insurance policies shall be submitted to the AUTHORITY upon request. E. All certificate of insurance shall provide that the insurance company shall give the AUTHORITY thirty (30) days prior written notice of cancellation, non renewal, or any material changes in the policy. F. Paragraphs A -1 through A -5 establish minimum insurance requirements, and it is the sole responsibility of the AGENCY to purchase and maintain additional insurance that may be necessary in connection with this contract. G. Certificate shall specifically indicate if policy is written with an admitted or non admitted carrier. Best's rating for the insurer shall be noted on the certificate, and shall not be less than a B H. Nothing in this contract shall constitute a waiver by the AUTHORITY of any statutory limits or exceptions on liability. I. On certificate, agent shall certify whether or not errors and omissions coverage is carried. 12. CONFLICT OF INTEREST A. Interest of Officers, Employees or Agents. No officer, employee, or agent of the AGENCY who exercises any functions -6- or responsibilities in connection with the planning and carrying out of the Block Grant Program, or any other person who exercises any functions or responsibilities in-connection with the Program, shall have any personal financial interest, direct or indirect, in this Agreement, and the AGENCY shall take appropriate steps to assure compliance. B. Interest of Subcontractor and Their Employees. The AGENCY agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: The contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any financial interest, direct or indirect, in this contract. The contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his services hereunder. The contractor further covenants that in the performance of this contract no person having any conflicting interest shall be employed. Any interest on the part of the contractor or his employees must be disclosed to the AGENCY and the AUTHORITY. 13. TERMINATION A. This Agreement is subject to termination upon thirty (30) days written notice by the AUTHORITY should: 1) The AGENCY mismanage or make improper or unlawful use of Agreement funds; 2) The AGENCY fail to comply with the terms and conditions expressed herein or the applicable federal, state, or county regulations and directives; 3) The AGENCY fail to provide work or services expressed by this Agreement; or 4) The AGENCY fail to submit reports or submit incomplete or inaccurate reports in any material respect. B. This Agreement may be terminated by the AUTHORITY immediately upon the receipt by the AUTHORITY of notice of the loss of federal funding for the Community Development Block Grant Program or any project of the AGENCY. C. This Agreement is subject to termination upon thirty (30) days written notice by the AGENCY should: -7- 1) The AUTHORITY fail in its commitment under this Agreement to provide funding for services rendered, as herein provided; or 2) Block Grant Funds become no longer available from the federal government or through the AUTHORITY. D. This agreement may be terminated by the parties, in whole or in part, under such terms and conditions as they may agree, subject to the provisions of paragraphs A, B, and C herein. E. Otherwise, this Agreement shall terminate on the latest termination date specified on the exhibit(s) attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement. F. Upon termination of this Agreement, any unexpended balance of Agreement funds shall remain in the Block Grant Fund. G. In the event that termination occurs under paragraph A(1) of this section, the AGENCY shall return to the AUTHORITY all funds which were expended in violation of the terms of this Agreement. PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENTS 1. PROGRAM ADMINISTRATION The AGENCY shall comply with the applicable uniform administra- tive requirements set forth at 24 C.F.R.§ 570.502, including, but not limited to, as appropriate, OMB Circulars No. A -21, A -87, A- 110, A -122, A -128, A -133, and those portions of 24 C.F.R. Part 85, referenced at 24 C.F.R. 570.502. 2. PROCUREMENT STANDARDS A. General. In awarding contracts pursuant to this Agreement, the AGENCY shall comply with all applicable requirements of local and state law for awarding contracts, including, but not limited to, procedures for competitive bidding, contractor's bonds, and retained percentages. In addition, the AGENCY shall comply with the requirements of the U.S. Office of Management and Budget Circular A -102, relating to bonding, insurance, and procurement standards, and with Executive Order 11246, as amended by Executive Order 11375, and as supplemented in Department of Labor regulations, 41 C.F.R. Part 60, regarding nondiscrimination bid conditions for projects over Ten Thousand and no /100 ($10,000.00) Dollars. Where federal standards differ from local or state standards, the stricter standards shall apply. The federal standard of Ten Thousand and no /100 ($10,000.00) Dollars for competitive bidding shall apply only if the applicable state -8- or local standard for competitive bidding is less strict than Ten Thousand and no /100 ($10,000.00) Dollars. B. Construction. All contracts and subgrants for construction or repair shall include a provision for compliance with the Copeland "Anti- Kickback" Act, 18 U.S.C. 874, as amended, and as supplemented in Department of Labor regulations, 29 C.F.R. Part 3. This Act provides that each contractor or subgrantee shall be prohibited from inducing, by any means, any person, employed in the construction, completion, or. repair of public work, to give up any part of the compensation to which the person is otherwise entitled. 3. ENVIRONMENTAL REVIEW A. National Environmental Policy Act. The AUTHORITY retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by H.U.D. Environmental Review Procedures (29 C.F.R. Part 58). The AUTHORITY may require the AGENCY to furnish data, information, and assistance for the AUTHORITY's review and assessment in determining whether an Environmental Impact Statement must be prepared. B. State Environmental Policy Act. Agencies which are branches of government under Minnesota law retain responsibility for fulfilling the requirements of the state law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the agency is not a branch of government under Minnesota law, the AUTHORITY may require the AGENCY to furnish data, information, and assistance as necessary to enable the AUTHORITY to comply with the State Environmental Policy Act. C. Satisfaction of Environmental Requirements. Project execution under this Agreement by either the AUTHORITY or the AGENCY shall not proceed until all applicable requirements of the National and State Environmental Policy Acts have been satisfied. The AUTHORITY will not issue a written notice to proceed until all such requirements are met. 4. NON DISCRIMINATION A. General. The AGENCY shall comply with all federal, state, and local laws prohibiting discrimination on the basis of age, sex, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical handicap, or any other basis nor or hereafter prohibited by law. These requirements are specified in Section 109 of the Housing and Community Development Act of 1974, as amended; Civil Rights Act of 1964, Title VI, as amended; Civil Rights Act of 1968, Title VIII, as amended; Executive Order 11063, as amended; Executive Order 11246, as amended; and Section 3 of the Housing and Urban Development Act of 1968, as amended. Specifically, the AGENCY is prohibited from taking any -9- discriminatory actions defined in the H.U.D. Regulations at 24 C.F.R. 570.601(b)(1 -3), as amended, and shall take such affirmative and corrective actions as are required -by the Regulations at C.F.R. 570.601(b)(4), as amended. These requirements are summarized in the following paragraphs. B. Program Benefit. The AGENCY shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, or national origin. (Civil Rights Act of 1964, Title VI, as amended; Civil Rights Act of 1968; Development Act of 1974, as amended). C. Fair Housing. The AGENCY shall take necessary and appropriate actions to prevent discrimination in federal assisted housing and lending practices related to loans insured or guaranteed by the federal government. (Civil Rights Act of 1968, Title VII, as amended; Executive Order 11063, as amended). D. Employment. 1) In all solicitations under this Agreement, the AGENCY shall state that all qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. 2) The AGENCY shall not discriminate against an employee or applicant for employment in connection with this Agreement because of age, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap, except when there is a bona fide occupational limitation. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. (Executive Order 11246 as amended) 3) To the greatest extent feasible, the AGENCY shall provide training and employment opportunities for lower income residents within the area served by block grant assisted projects (Section 3, Housing and Community Development Act of 1968, as amended) in accordance with the requirements of the Ramsey County Section 3 Plan. As appropriate, the Section 3 Clause, a copy of which is attached hereto as Attachment A and made a part hereof, shall be included in contracts between the AGENCY and contractors and subcontractors. E. Contractors and Suppliers 1) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in -10- the sale of materials, equipment or labor on the basis of age, sex, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay rate, and advertisement for employment. (Executive Order 11246 as amended) 2) All firms and organizations described above shall be required to submit to the AGENCY certificates of compliance demonstrating that they have, in fact, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and /or yearly sales of less than $10,000. 3) To the greatest extent feasible, the AGENCY shall purchase supplies and services for activities under this Agreement from vendors and contractors whose businesses are located in the area served by block grant funded activities or owned in substantial part by project area residents. (Section 3, Housing and Community Development Act of 1968, as amended) F. Notice 1) The AGENCY shall include the provisions of the appropriate subsections A, B, C, D, and E of this section in every contract or purchase order for goods and services under this Agreement and shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of the commitments made in these subsections. 2) In advertising for employees, goods, or services for activities under this Agreement, the AGENCY shall utilize minority publications in addition to publications of general circulation. 5. LABOR STANDARDS The AGENCY shall require that project construction contractors and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis -Bacon Act, as amended (40 U.S.C. Sections 327 -333); provided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families. A copy of the current Davis -Bacon wage rate must be included in all construction bid specifications and contracts over Two Thousand and no /100 ($2,000.00) Dollars. -11- 6. PROPERTY MANAGEMENT A. The AGENCY agrees that any nonexpendable personal property, purchased wholly or in part with agreement funds at a cost of Three Hundred and no /100 ($300.00) Dollars or more per item, is, upon its purchase or receipt, the property of the AUTHORITY and /or federal government. Final ownership and disposition of such property shall be determined under the provisions of Appendix N to the U.S. Office of Management and Budget Circular No. A -102. B. The AGENCY shall be responsible for all such property, including its care and maintenance. C. The AGENCY shall admit the AUTHORITY's property management officer to the AGENCY'S premises for the purpose of marking such property, as appropriate, with AUTHORITY property tags. D. The AGENCY shall meet the following procedural requirements for all such property: 1) Property records shall be maintained accurately and provide for: a description of the property; manufacturer's serial. number or other identification number; acquisition date and cost; source of the property; percentage of block grant funds used in the purchase of property; and location, use and condition of the property. 2) A physical inventory of property shall be taken and the results reconciled with the property records at least once every two (2) years to verify the existence, current utilization, and continued need for the property. 3) A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4) Adequate maintenance procedures shall be implemented to keep the property in good condition. 7. ACQUISITION AND RELOCATION A. Any acquisition of real property for any activity assisted under this Agreement which occurs on or after the date of the AUTHORITY's submission of its Block Grant application to H.U.D. shall comply with Title III of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40 U.S.C. Section 4601) and the Regulations at 24 C.F.R. Part 42). B. Any displacement of persons, business, non- profit -12- organizations or farms occurring on or after the date of the AUTHORITY's submission of its Block Grant application as the result of acquisition of real property assisted under this Agreement shall comply with Title II of the Uniform Act and the Regulations at 24 C.F.R. Part 42. The AGENCY shall comply with the regulations pertaining to costs of relocation and written policies, as specified by 24 C.F.R. Section 570.602(c) and (d). 8. HISTORIC PRESERVATION The AGENCY shall meet the historic preservation requirements of Public Law 89 -665 and the Archaeological and Historic Preservation Act of 1974 (Pub. L. 93 -291) and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation in the Regulations at 36 C.F.R. Part 800. Activities affecting property listed in or found to be eligible for inclusion in the National Register of Historic Places will be subject to requirements set forth in H.U.D. Environmental Review Procedures at 24 C.F.R. Part 58. 9. ARCHITECTURAL BARRIERS riny facility constructed pursuant to this Agreement shall comply with design requirements of the Architectural Barriers Act of 1968 (42 U.S.C. Section 4151). 10. ACTIVITIES FOR WHICH OTHER FEDERAL FUNDS MUST BE SOUGHT The AGENCY may use Community Development Block Grant funds for the provision of public services as described by 24 C.F.R. Section 570.201(e)(4) or for flood or drainage facilities as described in 24 C.F.R. Section 570.201(c)(13); provided that the AGENCY meets the requirements of and follows the procedures outlined in 24 C.F.R. Section 570.607 (a)(c). 11. NON PARTICIPATION IN POLITICAL ACTIVITIES The AGENCY shall comply with the provisions of the Hatch Act (5 U.S.C. Ch. 15). 12. CONDITIONS FOR RELIGIOUS ORGANIZATIONS Where applicable, the conditions prescribed by H.U.D. for the use of CDBG funds by religious organizations shall be followed, and, if applicable, included in agreements between the AGENCY and contractors or sub contractors. 13. NATIONAL FLOOD INSURANCE The AGENCY may not receive Community Development Block Grant funding for acquisition or construction in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, as provided by Section 3(a) of the Flood Disaster Protection Act of -13- 1973 (Pub. L. 93 -234) and the Regulations thereunder (24 C.F.R. Ch. X, subchap. B). The AGENCY shall comply with the Regulations at 24 C.F.R. Section 570.609. 14. AIR AND WATER POLLUTION The AGENCY shall comply with the provisions of the Clean Air Act, as amended (42 U.S.C. Section 1857 et seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Sections 1251, et seq.) and the regulations issued thereunder (40 C.F.R. Part 15). 15. LEAD -BASED PAINT POISONING The AGENCY shall comply with the H.U.D. Lead -Based Paint Regulations (24 C.F.R. Part 35) issued pursuant to the Lead -Based Poisoning Prevention Act (42 U.S.C. Sections 4831 et seq.) requiring prohibition of the use of lead -based paint (whenever funds under this Agreement are used directly or indirectly for construction, rehabilitation, or modernization of residential structures); elimination of immediate lead -based paint hazards in residential structures; and notification of the hazards of lead based paint poisoning to purchasers and tenants of residential structures constructed prior to 1950. 16. NON- SUBSTITUTION FOR LOCAL FUNDING The Block Grant funding made available under this Agreement shall not be utilized by the AGENCY to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 17. PUBLIC OWNERSHIP For agencies which are not municipal corporations organized under the laws of the State of Minnesota, it may become necessary to grant the AUTHORITY a property interest where the subject project calls for the acquisition, construction, reconstruction, rehabilitation, or installation of publicly owned facilities and improvements. The AGENCY shall comply with current AUTHORITY policy regarding transfer of a property interest sufficient to meet the public ownership requirement. 18. PUBLIC INFORMATION If requested by the AUTHORITY, the AGENCY shall comply with the following: A. In all news releases and other public notices related to projects funded under this Agreement, the AGENCY shall include information identifying the source of funds as the Ramsey County Housing and Redevelopment Authority Community Development Block Grant Program. B. For all construction projects, the AGENCY shall erect a sign -14- to AUTHORITY specifications at the construction site, identifying the source of funds. 19. REVERSION OF ASSETS The AGENCY shall transfer to the AUTHORITY any CDBG funds, including but not limited to project income, on hand at the time of expiration of this Agreement, or received thereafter, and any accounts receivable attributable to the use of CDBG funds. Any real property under the AGENCY's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 is either: (i) Used to meet one of the national objectives in 24 C.F.R. 570.208 until five years after expiration of the agreement, or such longer period of time as determined appropriate by the AUTHORITY; or (ii) Is disposed of in a manner which results in the AUTHORITY being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non -CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time specified in accordance with (i) above. 20. PROHIBITED USE OF EXCESSIVE FORCE The AGENCY, if a unit of government, certifies by the execution of this Agreement that it has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. (Pub. Law No. 101 -104, §519). 21. LOBBYING PROHIBITION The AGENCY certifies by the execution of this Agreement that it has adopted and is enforcing the following as required by Pub. Law No. 101 -121, §319: 1) No federal appropriated funds have been paid or will be paid by, or on behalf of, the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing -15- or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the AGENCY shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying in accordance with its instructions. 3) The AGENCY shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. PART III. EVALUATION AND RECORD KEEPING 1. EVALUATION The AGENCY agrees to participate with the AUTHORITY in any evaluation project or performance report, as designed by the AUTHORITY or the appropriate federal agency, and to make available all information required by any such evaluation process. 2. AUDITS AND INSPECTIONS The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the AUTHORITY, federal or state officials so authorized by law during the performance of this contract during the period of retention specified in this Part III. The AGENCY, regardless of the amount of CDBG funds received from the AUTHORITY, shall obtain at its own expense an annual certified financial and compliance audit made in accordance with OMB Circular A -128 or A -110. Non profit institutions shall substitute OMB Circular A -133 for A -110, Attachment F, paragraph 2h, at such time as this proposed revision is implemented by the U.S. Department of Housing and Urban Development. All audits shall be submitted to the AUTHORITY within six months of the close of the AGENCY'S fiscal year and shall be prepared by an independent auditor who meets the independence standards specified in the General Accounting Office's yellow book, "Government Auditing Standards The AGENCY shall submit a copy of the annual financial audited statements with the management compliance letter as such letter pertains to the Project in which C.D.B.G. funds are utilized. Such audit statements shall be submitted to the Director of Community Development within six months of the end of the AGENCY's fiscal year. -16- 3. RECORDS As required by H.U.D. Regulations, 24 C.F.R. Part 570, -the AGENCY shall compile and maintain the following records: A. Financial Management. Such records shall identify adequately the source and application of funds for activities within this Agreement, in accordance with the provisions of Appendix G to the U.S. Office of Management and Budget Circular A -102. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. B. Citizen Participation. Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. C. Relocation. Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. D. Property Acquisition. AGENCY files must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) all documents involving conveyance, (f) settlement cost reporting statement, and (g) notice to surrender possession premises. E. Equal Oppou rtnity. The AGENCY shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefited from, the activities carried out under this Agreement. The AGENCY shall also maintain data which records its affirmative action in equal opportunity employment, and its good faith efforts to identify, train, and /or hire lower income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards. Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by 24 C.F.R. 570.603. G. Such other records as may be required by the AUTHORITY and /or H.U.D.. 4. RETENTION OF RECORDS Required records shall be retained for a period of three (3) years after termination of this Agreement, except as follows: -17- (1) Records that are the subject of audit findings shall be retained for three (3) years after such findings have been resolved. (2) Records for nonexpendable property shall be retained for three (3) years after its final disposition. Nonexpendable property is defined in Appendix N to U.S. Office of Management and Budget Circular No. A -102. 5. REPORTS The AGENCY shall submit reports as required by the AUTHORITY on a monthly and annual basis and also prior to project execution. AUTHORITY AGENCY By: By: Terry Schutten Susan Hoyt Its: Ramsey County Manager Its: City Administrator Dated: Dated: APPROVAL RECOMMENDED: APPROVED AS TO F!' Judy A. Karon, Director Harry D. McPeak Community Economic Development Assistant Ramsey County Attorney INSURANCE APPROVED: Funds are Available: Fund No. Ramsey County Risk Manager Director, Budgeting and Accounting This Agreement Drafted By: The Office of the Ramsey County Attorney Saint Paul, Minnesota 10- JUN -93 -18- SECTION 3 CLAUSE A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing Urban Development and is subject to the requirements of Section 3 of the Housing Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. B. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing Urban Development set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The contractor will send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice of advising the said labor organization or workers' representative of its commitments under this Section 3 clause and shall post copies of the notice inconspicuous places available to employees and applicants for employment or training. D. The contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing Urban Development, 24 C.F.R. Part 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 C.F.R. Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. E. Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors, and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 C.F.R. Part 135. ATTACHMENT A Meeting Date:7 /14/93 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request to do fire drills at 2061 West Larpenteur Avenue SUBMITTED BY: Clem Kurhajetz, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator E XPLANATION /SUMMARY: The city proposes to purchase the house at 2061 West Larpenteur Avenue and remove it for additiona public open space. The purchase will be done according to federal the Community Development Block Grant ro ram. The ogr w i l fund the majority of this project. p g program will The fire chief requested that the fire department be allowed to use the structure for fire training including search and rescue, ventilation, fire suppression and forcible entr not propose actually burning the house down. y' The chief does Staff recommends that the administrator and chief discuss these possibilities with the following guidelines: 1. Establish whether this conforms to all regulations governing the grant the city is receiving. 2. If allowed, plan what activities will be done and a schedule for completing them over a few days within a one or two week period so any smoke or security problems associated with the exercises can be carefully controlled. 3. Discuss the proposed activity with Hewlett Packard, the Stratford property owners, the Maple Knoll Courtyard residents and the police. ACTION REQUESTED: Approve the use of 2061 West Larpenteur for fire training if all the above conditions can be addressed by the administrator and fire chief. Pol :.::.ol:.::::::: :::::.;.:o:..:::::.;::::: illiwortokorfotkcnrotropnilrooyimntoonrotgyonzoaornr Meeting Date: 7/14/93 Agenda Item: P 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Scheduling of policy and budget workshops SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: EXPLANATION /SUMMARY: In order to proceed with the goal- setting and budget process, council workshops need to be scheduled. Staff proposes the following dates and times: THURSDAY, JULY 22, 6 PM GOAL SETTING (follow -up to workshop begun on May 22) SATURDAY, AUGUST 14, 8:30 AM BUDGET DISCUSSIONS (Fiscal policies, CIP) THURSDAY, AUGUST 19, 6 PM BUDGET DISCUSSIONS (IF NECESSARY) WEDNESDAY, AUGUST 25, 7 PM DRAFT BUDGET WEDNESDAY, SEPTEMBER 8, 7 PM ADOPT PROPOSED LEVY FOR 1994 ACTION REQUESTED: Discuss and schedule budget workshops. Meeting Date: 7/14/93 Agenda Item: I -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Commission Minutes 1. Regular Planning Commission Minutes of 5/24/93 2. Special Planning Commission Minutes of 6/7/93 3. Solid Waste Commission Minutes of 6/10/93 4. Parks and Recreation Minutes of 6/14/93 SUBMITTED BY: Various Commissions J! o1 t ......afio.:.::.::::.:.:.:.:$ MINUTES REGULAR PLANNING COMMISSION MEETING MAY 24, 1993 PRESENT ABSENT ALSO PRESENT Len Boche Kay Andrews Susan Hoyt, Administrator Steve Huso Lee Barry Paul Kuettel Lisa Lampi Ken Salzberg Meeting was called to order at 7:30 p.m. by Len Boche, acting chairperson, in the absence of chairperson Lee Barry. Minutes of the April 26, 1993 were unanimously approved as published. REQUEST FOR A VARIANCE OF TWO FEET IN THE REQUIRED FIVE FOOT SIDEYARD SETBACK (CHAPTER 9 §2.04 SUBD. 1(c) AT 1447 WEST CALIFORNIA Administrator Hoyt briefly explained that Mr. Jaschob is replacing his existing 20 ft. by 22 ft. garage. Because this requires the removal and replacement of all materials, it is considered a new structure and so must conform to the zoning code. She said Mr. Jaschob is requesting the new garage be located in the same place as the existing garage which is three feet from the westside property line instead of the five feet as required by the zoning code. Mr. Jaschob said if he has to place the garage five feet from the sideyard line, he will have to widen his driveway. This would require removing a fence, a wood planter, and would take up more of his yard. He explained the garage will conform in appearance to the neighbor's adjacent garage and the space between the two garages will remain the same. He also stated he discussed this with his neighbor and his neighbor has no objection. After a brief discussion, Commissioner Kuettel moved to adopt a resolution granting a variance of two feet in the westside setback for the construction of the new garage because the request is reasonable and meets the requirement for granting a variance. Seconded by Commissioner Salzberg. REQUEST FOR A VARIANCE IN CHAPTER 9 613.02 SUBD. 3(e), THE SIDE AND FRONT YARD SETBACK REQUIREMENTS FOR A SIGN AT 1579B HAMLINE AVENUE (THE BLOMBERG BUILDING) IN A B -2 ZONE Administrator Hoyt summarized Mr. Paul White's (proprietor of the Coffee Grounds Coffee Shop) request for a variance in the side and front yard setback requirements for a pedestal sign located at 1579B Hamline. The owner submitted a letter stating his support for the request. She said according to the zoning code, PC Minutes 5/24/93 Page 2 a sign may be put up that is ten feet from the front and sideyard property lines as long as it meets height and area requirements. The sign face must be two feet from the property line. The sign Mr. White proposes is 12 feet high (maximum is 35') and is 24 sq. ft which is within the square footage allowed for the building. Mr. White said this sign is necessary because his shop is located in the rear of the building. He explained the sign face will be seen by traffic going north and south on Hamline and the face will be at least two feet from southside property line and six feet from the eastside property line so the sign post will not take up a parking space in the parking area. He will turn off the sign when the business is closed. Discussion followed. Commissioner Salzberg moved to adopt the resolution recommending granting of the variance because it assures the maintenance of an existing parking place and it provides identification for a business that is difficult to see from Hamline Avenue due to its rear location in the Blomberg building. Unanimously approved. PUBLIC HEARING ON A LOTSPLIT ON 1739 FAIRVIEW FOR A LOT ON LINDIG Public hearing opened 7:45. Administrator Hoyt gave a brief synopsis of the request for a lotsplit on 1739 Fairview for a lot on Lindig. She explained the property owners, Marilyn and Raymond Sandford, wish to divide their lot into a second lot for the construction of a single family home. Donald Sandford, son of the property owners, was present. He said a lotsplit has been done on Lindig a number of times. The water, sewer, and gas are already in the street and electricity is available from a pole on the NE corner of the lot. Bill Westerberg, city engineer, said that the area is zoned R -1 which is one family residential. This requires a minimum lot size of 10,000 sq. feet, 75 feet of frontage, 30 foot front yard setback, and a 5 foot side yard setback. Both lots created from the lotsplit would meet these requirements if the lotsplit was approved. He explained some conditions which must be met in order for the plat to be approved for recording. One is that the new lot should have a proposed grading plan showing how it would handle the surface drainage as all drainage should be directed down lot before a split could be approved; two, additional street easement will be required along Lindig. Easement has been given from the lots to the north and south of this property. A survey should be PC Minutes 5/24/93 Page 3 made to indicate these easements and show how they will match the adjacent properties along Lindig; and three, a 10 foot easement from the proposed front property line on each lot, a 10 foot easement centered on the property line dividing the two lots, and a 5 foot easement along the side lot lines is recommended. No one wishing to be heard, the public meeting closed at 7:50. After a discussion by the commissioners, Salzberg moved to recommend approval of the lotsplit on the condition that the city engineer work with the property owner and surveyor to: 1. determine the drainage pattern using a topographic survey off of the property to avoid any problems with neighboring properties; 2. determine the appropriate easements along Lindig Street to match the adjacent easements along Lindig; 3. dedicate the required easements along the front, rear and sidelot lines. Seconded by Lampi and unanimously approved. PUBLIC HEARING TO REVIEW AND TO CONSIDER ADOPTING THE OFFICIAL SCHOOL PLAN FOR FALCON HEIGHTS ELEMENTARY SCHOOL ON GARDEN AVENUE. Public Hearing opened at 8 p.m. Administrator Hoyt explained that the Falcon Heights Elementary School is being remodeled this summer. The plans for the remodeling are submitted to the city for its review and comment as part of the process for adopting the official school plan. John Thein, Roseville Schools Assistant Superintendent for Business Services, introduced John Hamilton, Vice President of Cuningham Hamilton Quiter architectural firm. Mr. Hamilton gave a brief presentation on a remodeling project of Falcon Heights Elementary School while showing various drawings. These included a drawing of the existing building and site conditions and an architectural site plan showing the existing building footprint and the extent of the new additions, with appropriate dimensions, and area and parking tabulations. Morrie Nicholson, Falcon Heights resident and member of the park recreation commission, expressed concern over classroom exits. Mr. Hamilton assured him that all outer classrooms will have exit doors. Mr. Nicholson asked the architect to explain the construction of the gym and how it might be expanded for PC Minutes 5/24/93 Page 4 additional space in the future. He also explained that the city's parks recreation commission surveyed the community for future recreation ideas on the site. Mr. Nicholson asked about the parking. Mr. Hamilton said the bus parking in the front of the building will remain the same and eliminated entirely with signage when buses are loading and unloading. The remaining car parking in this area will be changed from angled to parallel. There will be a new eastside parking with 35 spaces. Bill Westerberg, Assistant City Engineer, explained the parking lot will be sloped from north to south toward Garden Avenue, and that storm sewer inlets are proposed to collect the runoff in the parking lot before it drains onto Garden Avenue. Public Hearing closed at 8:35. The commission unanimously agreed to adopt the remodeling plans and referred it on the city council for adoption as the official school plan. PUBLIC HEARING ON "DISPLAYS NOT CONSTITUTING SIGNS" Public Hearing opened 8:37. There being no one wishing to speak, the public hearing was closed at 8:38. Administrator Hoyt said the city attorney had reviewed the code change the commission recommended at the April 28 meeting regarding 'displays not constituting signs.' He recommended that rather than revise this section to be all encompassing that the ordinance be revised to address only what really needed controlling. Staff believes rooftop balloons and displays, and aerial searchlights need to be addressed. The new proposed recommendation reads: 9- 13.03(11) Rooftop displays and Aerial Searchlights Rooftop balloons and rooftop displays are not permitted except in a commercial zone for a maximum of five days for a business grand opening or a special civic event. A temporary sign permit is required for the balloon. Aerial searchlights are not permitted. After a brief discussion, Commissioner Huso moved to recommend accepting this code change. Unanimously approved. SCHEDULING A SPECIAL MEETING AND A PUBLIC HEARING TO REVIEW THE COMMERCIAL ZONING STUDY AND THE COMMERCIAL DEVELOPMENT MORATORIUM Hoyt told the commission that at the May 12 city council meeting, the council approved up to $10,000 be spent for additional PC Minutes 5/24/93 Page 5 planning and legal research associated with the moratorium. The council referred the city's development moratorium to the planning commission to review and to identify uses that may require additional study to determine if and how they will be handled in the revised zoning code. She said the commission needs to determine secondary impacts and how these will be specifically addressed in the future. A special meeting was requested for a public hearing on the city's commercial development moratorium for Monday, June 7, 1993. Commissioner Salzberg moved to hold a special meeting on June 7 as requested. Unanimously approved. Meeting was adjourned at 8:45. Susan Hoyt, Administrator /Planner Dee Swenson, Recording Secretary PLANNING COMMISSION 1: 4111* SPECIAL MEETING June 7, 1993 7 p.m. PRESENT: ABSENT: ALSO PRESENT: Kay Andrews Len Boche Susan Hoyt, Administrator Lee Barry Peter Bachman, City Attorney Paul Ciernia Fred Hoisington, Planning Consultant Steve Huso Paul Kuettel Lisa Lampi Ken Salzberg Meeting was called to order at 7:05 by Lee Barry, Chair. PUBLIC HEARING ON THE PROPOSED AMENDMENTS TO THE COMMERCIAL DISTRICT'S DEVELOPMENT MORATORIUM, CHAPTER 5, 65 OF THE CITY CODE Chair Barry opened the public hearing at 7:06 p.m. The commissioners discussed a proposed amendment to Chpt. 5, §5, Subd. 3, the development moratorium in the commercial zone, that identified uses that are not specifically listed as permitted uses in any commercial zoning district and are subject to the moratorium. The purpose of this amendment was to clarify uses that will require further research to determine what constraints or conditions that the city might wish to put on these uses. The identification of these uses does not necessarily mean that the city wishes to not permit them in the revised code. There being no one in attendance wishing to be heard, the public hearing closed 7:25. Commissioner Huso moved to accept the following revised addition to Chpt 5, §5, Subd.3: c. Certificates of occupancy and business licenses may be granted to any new use that is specifically listed as a permitted use in the applicable zoning district. For purposes of illustration only and without intending to be an exhaustive list, the following uses are not specifically listed as permitted uses in any commercial zoning district and are subject to the moratorium: 1) Adult use establishments (as defined in the City of Ramsey's section of their city code as revised) 2) Personal services establishments including steam baths, saunas, massage including therapeutic massage, turkish baths, or other similar services 3) Pawn Shops 4) Stores selling used or secondhand goods 5) Precious metal dealerships 6) Stores selling any firearms or ammunition 7) Check cashing facilities Seconded by Commissioner Salzberg and unanimously approved. THIRD DRAFT OF THE PROPOSED COMMERCIAL ZONING DISTRICT REVISION Administrator Hoyt said there are basically three overall changes in the proposed draft. 1) The B -3 district is now a B -1 district (neighborhood convenience); 2) The B -1 district is now the B -2 district (limited business district); and 3) The B -2 is now the B -3 (the Snelling /Larpenteur business district rather than the central business district). She explained the reason for the number change is to be more consistent with other zoning codes, to make the Snelling /Larpenteur district distinct because is not a typical central business district, and to have the limited business district more closely reflect current B -2 uses. Hoyt said there are still some items that need to be reviewed in terms of the appropriateness of the applicable SIC (Standard Industrial Classification) codes to determine if they are narrowly defined enough to really serve the purpose. She explained that if its a more complex item it may need to be defined in the code. One of the things that came up since the last meeting regarding the B -3 zone (Snelling Larpenteur) is that the property manager for Bullseye has asked the planning commission to consider granting a conditional use making the finished space in the basement of the building into a storage space that he could rent out. It was originally finished for a golf -o -mat operation. The space has elevator access, an ingress and egress, sprinkler system, etc., so he feels that rental space for files, etc., to the public would be an ideal use. She said the fire marshal concurred this would be reasonable with perhaps some conditions. Hoyt said that planning consultant Hoisington, city attorney Bachman, and she have discussed adding that as a conditional use specific to the zoning code. She felt the only reason that it might not be suitable in this location is that it would have a negative impact on the center. The commission discussed various sections of the code. iY:<:: iitherapeutic :iv::i::iii::ii :ii:i :ii: Beauty shops with massage (B-3) Bachman told the commission that alot of cities have had problems with therapeutic massage in home occupations. He said therapeutic massage is not licensed by the State of Minnesota. This issue will be looked at and to see if it is a big enough issue to be concerned about, and, if it is, should Falcon Heights go the licensing route or some other alternative. Presently, therapeutic massage is under the moratorium. Adult Use The question was raised as to exactly what is the definition of "adult uses Peter Bachman suggested using the City of Ramsey's definition and modifying it slightly for use in the moratorium. The definition would be revised as part of city ordinance changes. Radio /TV Broadcasting After discussing radio TV broadcasting uses, the commission recommended it be a limited business (B -2) use. Pool Halls, Video, Game Arcades Hoyt suggested that pool halls, which was removed from the last draft, be put back in the Snelling /Larpenteur (B -3) zone with the nine conditions that are already in the code. Commissioners discussed including it in the moratorium to allow them to review the appropriateness and completeness of the current conditions governing these uses in the zoning code. After some discussion, Commissioner Andrews moved to amend the previous motion accepting the revised addition to Chpt 5, §5, Subd.3 to include as #8 Pool Halls, Game /Video Arcades. Seconded by Lampi and unanimously passed. Charitable Gambling Bachman said charitable gambling is now allowed in any commercial zone. Hoyt said that in the new draft charitable gambling, as a stand alone use, is allowed as a conditional use only in the Snelling /Larpenteur B -3 zone if granted a license. All charitable gambling requires a license wherever it is located. This will be clarified in the code. Veterinary Clinics This is now a conditional use in the Snelling /Larpenteur (B -3) zone. The commission recommended keeping it in this zone as a conditional use without boarding of animals. t PROPOSED TIMETABLE FOR COMMERCIAL ZONING STUDY The Commission discussed and agreed upon the following timetable: 'Regular' Commercial Zoning Code Revisions June 7 Planning Commission Reviews 3rd draft Mid June Consultant, Staff Revise draft June 28 Planning Commission Reviews final draft Planning Commission Schedules public hearing Mid July Staff Mails notices to affected property owners and property owners within 350 of commercial district July 26 Planning Commission Public hearing on zoning Public hearing on moratorium restrictions July 28 City Council Action on the commercial zoning code and moratorium restrictions Special Uses /Secondary Impact Studies June Attorney. Review authority of city on gun shops, adult uses, etc. (check with St. Paul) Consultant Look for secondary impact Staff studies, ordinances, etc. July /August Attorney Determine appropriate Consultant regulations; Staff Develop secondary impact studies, ordinances, etc. August 23 Attorney Bring preliminary Consultant recommendations back to Staff Planning Commission Chair Barry adjourned the meeting at 8:45 p.m. 4 fff MINUTES Solid Waste Commission Meeting June 10, 1993 Vice Chair Laura Kuettel called the meeting to order at 7:05 p.m. COMMISSION MEMBERS PRESENT: Terry Iverson, Laura Kuettel, and Susan Smith. COMMISSION MEMBERS ABSENT: John Brynildson, Michael Haglund, John Hustad, Marty McCleery, Nancy Misra, Lyle Wray, Shirley Chenoweth, staff representative, and Sam Jacobs, council liaison. APPROVAL OF MINUTES: Laura Kuettel moved and Terry Iverson seconded the approval of the minutes of the May 13, 1993, meeting, amended to reflect that the meeting adjourned at 8:30 p.m. CHANGE OF COMMISSION NAME: Members agreed to defer consideration of a new name for the Solid Waste Commission until the expanded scope of the Commission's functions is better defined. The matter will be revisited at a future meeting. RAMSEY COUNTY RECYCLING COORDINATORS' MEETING: Any Commission members who attended the May 20 recycling coordinators' meeting, the focus of which was waste reduction, should plan to report at the August Commission meeting. RAMSEY COUNTY SURVEY: Ramsey County continues to meet with Falcon Heights businesses to assess their recycling needs. Some store owners are interested in implementing individual programs, but not all of the mall owners are willing to participate. Ramsey County will facilitate discussions between the tenants and the mall owners to coordinate their efforts and implement programs. Included with the County's report on its survey is a list of suggestions for the Commission to continue in contact with local businesses, including sending brochures and newsletters to new businesses when they open and to all businesses annually. Members discussed at length the potential for duplication of efforts between the County and the Commission. Ramsey County already sends information to businesses on a county -wide basis, which is more efficient than leaving each city to produce and distribute its own information. The County also has a larger budget for such activities. Members decided that the Commission's efforts would be better spent in monitoring the County's efforts to ensure that it is addressing the needs of local businesses rather than in becoming directly involved in commercial recycling at the city level. SOLID WASTE REDUCTION WEEK: Terry Iverson suggested that the Commission coordinate an open house and educational program to coincide with Solid Waste Reduction Week, which is September 27 through October 2, 1993. E -Z Recycling, Ramsey County, and the Minnesota Pollution Control Agency are possible co- participants. As an alternative to inviting the public, given time and space limitations, the event could be directed to block leaders. One possible educational topic could be reduction of household hazardous waste by substitution of less toxic products for commonly used chemicals (i.e. drain cleaner). This event would require City Council approval. It could be advertised in the city newsletter, on the cable TV scroll, and by posters at Curtis Field and the Community Center. RAMSEY COUNTY HOUSEHOLD HAZARDOUS WASTE COLLECTIONS: The County contracts with Dynex Industries to collect household hazardous waste (HHW) at satellite collection sites as well as at Dynex's facility. Laura Kuettel reported that a visit to the Maplewood satellite collection site raised concerns about how the collection is being handled. The site was not monitored and there were no instructions for disposal of HHW. The collection containers were unmarked and it appeared that different kinds of HHW could easily be commingled, creating significant risk of combustion or other harmful reactions. In addition, the 54.9 pound average per participant reported by the County seems too high to be generated by households and raises a question whether the sites are being used for disposal of non household waste. This is a costly program, and the Commission will consider making an inquiry to be sure that it is being conducted and monitored properly. STORM DRAIN STENCILING: The MPCA is inviting cities to stencil warnings on storm drains to deter dumping of hazardous waste in the drains, which lead to the water supply. MPCA provides information and stencils; the city would have to provide paint, safety equipment and personnel. Members discussed the safety and liability concerns raised by placing volunteers in the street and determined that the risk was probably too high. Terry Iverson will find out the number of storm drains in Falcon Heights and will also attempt to determine where complaints of dumping have arisen. When more information is available, it may be feasible to stencil a few drains. In general, however, members concluded that the dumping problem does not appear to be significant, stenciling is not likely to deter someone who is intent on dumping waste, and the project would be difficult to coordinate and dangerous to implement. MEGAMALL TOUR: The tour is scheduled for July 8, 1993, to take the place of the July Commission meeting. An abbreviated agenda for the July meeting will be distributed, and the Commission will take a few minutes to discuss Waste Reduction Week and any other items which cannot wait until the August meeting. COMMISSION GOALS (CONTINUED): As a result of items discussed above, members determined that two additional goals can be included in the annual report to the City Council: (1) Coordinate Waste Reduction Week open house; and (2) Monitor the activities of Ramsey County and other regional entities to determine their efficiency and effectiveness on the local level. Marty McCleery is to bring the "master list" of goals to the August meeting for finalization of the annual report to the City Council. -2- FUNDRAISING: Members discussed ideas to raise funds for Solid Waste Commission activities. One possibility is the production of a video on recycling, demonstrating the process from separation and preparation of waste at the point of generation to collection and processing to production and marketing of the end product. The video could be sold to schools and to other communities. A second fundraising possibility would be the sale of Solid Waste Commission or recycling -theme T- shirts through City Hall and at community events. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Susan K. Smith, Secretary 1347R -3- 4 PARKS AND RECREATION COMMISSION MEETING MINUTES 6/14/93 Members present: Carol Huso, Lloyd Jacobson, Morris Nicholson, Steve Schugal, Jyneen Thatcher, Carol Weisberg; Carol Kriegler, Parks Director; and Sue Gehrz, Council Liason. Guest present: Donna Senauer, University Grove Park Task Force Co- chair. Approval of minutes from April meeting was tabled, as copies had not been sent with agenda packet. D -1: University Grove Park Improvement Project Planning. Before reviewing the neighborhood meeting, Carol W. voiced some concern over the preliminary cost estimates included in the agenda packet, specifically the 27,000 for Coffman St. sidewalk. Both Carol K. and Sue agreed that this was outside of the U -G Park improvements, but will be drawn from the Parks CIP, under the designation of "bike trails Donna asked if this trail or sidewalk will be continued along Larpenteur and on Cleveland near the soccer fields. The comprehensive plan (1989) indicated a bike path along Larpenteur. The neighborhood meeting (May 24 at 1666 Coffman) was attended by more residents of 1666 than the University Grove neighborhood. Overall, the plan was well received with concerns raised over the basketball court, the shelter, and the path. The proposed path, using a portion of the 1666 service drive along the north side, generated discussion and a petition based upon concerns for safety, privacy and liability. After discussion of some options, including construction of path paralleling the service drive, Sue suggested ending the path at the hard court, which would allow accessibility to the park facilities, but not provide a loop path. As this circular path was requested by task force members representing 1666, the Commission decided to present two options to the 1666 Board of Directors ending the path at the hard court, and using the service drive. A parallel path was felt to be too much asphalt and too expensive for this park, with the anticipated low volume of use. The path (whatever the configuration) will not be done until late in the summer, after all the street work is finished, and will follow the advice of 1666 Board of Directors. In regards to the basketball court, concerns were raised at the meeting that a full court, regardless of size, would attract players from beyond the immediate neighborhood. Discussion among the Commission focused on possible solutions, such as taking down one standard if a problem develops, or removing the backboards from one standard. In general, members of the Commission preferred to keep a full court if possible, to provide a recreation opportunity for the teenagers of the neighborhood. Final decision was for two full -size standards, one at either end, and a short (junior) standard positioned on the west side of the court, with on -going monitoring of the use. The shelter was discussed at the meeting with concerns raised about the distance from the shelter to the rink, distance from the street (needing to be shoveled), the need for additional lighting inside the shelter, and security issues pertaining to it being used as a hang -out after park hours. It was widely felt that a shelter was needed for ice skating, but a year -round shelter wasn't needed, although desireable. The decision of the Commission was to provide the needed facilities now, winter shelter, more park benches, and picnic tables. The winter shelter will be of clear plexi -glass or Lexan, and erected yearly along with the hockey boards. It will require a concrete pad and footins, which can also serve as the base for the bike rack. Position will be nearer to Coffman St, along the entrance path. A gazebo -type shelter might be reconsidered later if there is a demand. Lighting of the park was also discussed at the neighborhood meeting, with a follow -up letter sent to the Commission. Concerns centered on the problems currently seen, with the security light scattering light into nearby windows. Commission decision calls for improved year round security lighting (focused, non -spill lumination with an activity timer and an over -ride lock -off timer). Landscaping will include cleaning and replanting of trees and shrubs, especially where affected by the street improvements. No flower gardens will be planned at this time. Carol W. pointed out a problem with the play equipment the tire swing can reach the upright support post, which could result in an injury to a child. Options for dealing with this include fixing (not possible), removing the piece of equipment (not popular), replacement (expensive) and padding. As all the equipment will need evaluation and probable replacement within the next several years, it was decided to pad the support posts for now and replace as soon as feasible. It was also decided to add more sand under the swwings at this time. The University Grove Park Plan will be presented to the City Council as consent items on the 2nd Wed in July (14th) along with bids for the items. Carol H. and Sue both expressed thanks to the Task Force. D -2: "Time -In" Playground Program. Carol K. reported that there has been a lot of parental interest in the program, with it scheduled to start on 6/28, one week later than the other organized programs. The program will be managed by Chip Wolverton, with parent volunteers and the junior leaders. The junior leaders are being arranged, and recruitment flyers for more parental volunteers will be distributed during the first week. Overall, registration for summer programs is way up over last year, involving both Falcon Heights residents and non residents. There have been many requests for scholarship funds. Donations have been made, and the Lion's Club has committed to make up the difference. The Commission was unanimously thankful to the Lion's Club for their continued support of our recreation programs. D -3: Ice Cream Social. The Ice Cream Social is scheduled for Thursday evening, July 29th. For a change in entertainment, Carol W. suggested a group of high school students called the Plaid Cats, who perform a wide range of music and entertainment. D -4: Commission vacancies. To fill the two vacancies on the Parks Commission, ads will be run in the local newspapers, as well as mentioned in the next newsletter. Carol K. has two names of possibly interested persons. Sue informed us that a youth commission is being considered; a youth or teenage representative to the Commission would be a first step. The Commission members all agreed that a youth representative would be an asset. D -5: Request for wind- screens on tennis courts. Audrey French sent a letter to the Park and Recreation Commission requesting wind- screens on the courts at Community Park. Carol K. will check on cost for this. Commission members discussed the security issues associated, and decided to consider screens only on the west side, leaving the view clear from the street. It was felt by those most familiar with the park, that the west wind is the problem, more than from the north or south. Jyneen Thatcher, Secretary Falcon Heights Park and Recreation Commission