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CCAgenda_93Aug11
City of Falcon Heights AGENDA Regular Meeting of the City Council August 11, 1993 I. CALL TO ORDER: 7 p.m. II. BALDWIN CIERNIA GEHRZ GIBSON TALBOT JACOBS CHENOWETH HOYT ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: JULY 28, 1993 V. PUBLIC HEARING: NONE VI. CONSENT AGENDA: C -1. Disbursements a. (1) General Disbursements through 7/30/93, $17,084.51 (2) General Disbursements through 8/5/93, $45,041.60 b. Payroll, 7/16/93 7/31/93, $11,541.33 C -2. Licenses C -3. Resignation of Steve Huso from the Planning Commission and appointment of Thomas R. Brace to complete the term VII. POLICY AGENDA: P -1. Community Park Prairie Planting ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: IX. ADJOURNMENT BUDGET WORKSHOP IMMEDIATELY FOLLOWING 6 August 1993 Dear Mayor and Councilmembers: Due to some last minute time constraints, particularly managing the Grove street project, the agenda packet does not include the draft 1994 budget. The draft budget will be delivered on Monday or Tuesday afternoon. A memo highlighting changes from 1993 for 1994 will accompany it. I apologize for this unavoidable delay. Very truly yours, san MINUTES REGULAR CITY COUNCIL MEETING fix "a JULY 28, 1993 Baldwin convened the meeting at 7:05 p.m. PRESENT Baldwin, Ciernia, Gehrz, and Jacobs. Also present were Chenoweth, Hoyt and Maurer. ABSENT Gibson Talbot APPROVAL OF MINUTES OF 7/14/93 AND 7/22/93 Council approved the following minutes by unanimous consent: 1. Regular City Council Meeting of July 14, 1993 2. Special City Council Meeting of July 22, 1993 Council approved the following Consent Agenda by unanimous consent: 1. Disbursements: a. General Disbursements through 7/20/93, $42,750.76 b. Payroll, 7/1/93 7/15/93, $13,344.73 2, Licenses: Acme Glass #2031, R.J. Marco Construction #2028, ABD Construction #2029, JTS Services $2030, All Seasons Tree Service #2033, Northern Arborists #2034, Pohl's Tree Service #2035 3. Adoption of Resolution R -93 -31 granting a variance for construction of a new garage at 1731 Pascal 4. Authorization to purchase a H/P Laserjet IV printer from Smith Office Equipment at a cost of $1,885.00 AMENDMENTS TO PORTIONS OF CHAPTER 9 OF THE CITY CODE APPROVED Planning Consultant Fred Hoisington explained that the city's comprehensive plan was adopted in 1991 after research and community meetings and it is now time to implement the plan. The changes being proposed in the city's commercial zoning code is the result of implementation of the comprehensive plan guidelines. He stated that the recommended changes followed a lengthy study beginning in the fall of 1992, meetings with business owners, and a public hearing held by the Planning Commission on July 26, 1993. Mr. Hosington reviewed the changes and explained the zoning categories and their uses. He indicated that those attending the public hearing did not question the zoning code changes but were more concerned with the commercial developmemt moratorium presently in place. rA MINUTES JULY 28, 1993 PAGE 2 A council discussion ensued regarding Section 9 -9.01, Subd 2(d) relating to screening of outdoor storage on publicly owned land and buildings. It was felt that trailers should be included in the list of items to be screened. The issue of whether or not veterinarian hospitals and pet grooming businesses should be allowed to board animals was thoroughly discussed. It was decided to leave the language prohibiting boarding of animals as written. Jacobs moved adoption of Ordinance 0 -93 -07 with the addition of requiring screening of trailers as discussed. Motion carried unanimously. ORDINANCE 0 -93 -07 AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 9 OF THE CITY CODE RELATING TO ZONING AMENDMENT OF COMMERCIAL DEVELOPMENT MORATORIUM APPROVED Hoyt explained that with the adoption of the zoning changes it is appropriate to amend the moratorium to allow businesses that are identified as permitted or conditional uses to apply for business licenses and permits according to routine procedures. The moratorium will remain in effect for those uses that are not specifically listed, as well as those uses identified as being considered for further study for secondary impacts. The Planning Commission held a public hearing on the issue on July 26, 1993 after which that body recommended the amendment as proposed. Gehrz then moved adoption of Ordinance 0 -93 -08 which carried unanimously. ORDINANCE 0 -93 -08 AN ORDINANCE AMENDING 5 -5.02 OF THE CITY CODE RELATING TO TO THE INTERIM DEVELOPMENT MORATORIUM RESTRICTIONS GROVE PARK IMPROVEMENT PROJECT APPROVED Parks and Recreation Director Carol Kriegler introduced Parks and Recreation Commissioner Carol Weisberg who gave an overview of the process leading to the proposed plan. This included a survey in November of 1992 followed by commission meetings, neighborhood park planning task force meetings, and meetings with Grove residents including children. Kriegler reviewed the site plan and indicated the cost of the project is estimated to be $40,000. $42,000. Jacobs requested that the purchase of park items made of recycled materials be considered whenever possible and then moved approval MINUTES 28, 1993 ti PAGE 3 of the design as presented and authorization to proceed with the project at a cost not to exceed $42,000. Motion carried unanimously. REVIEW OF ALLEY RECONSTRUCTION DISCUSSION WITH NORTHOME RESIDENTS Hoyt explained that on June 1, 1993 a meeting was held with neighborhood residents regarding the necessity of reconstructing the alleys. Maurer then reviewed the items discussed at the neighborhood meeting and explained that a new 5 year improvement plan is being prepared and he and Hoyt agreed that alleys should be given top priority. Council had a number of questions regarding storm drainage, what type of alley reconstruction would be necessary, whether or not it is necessary to reconstruct all of the alleys, and possible city participation in the cost. It was determined that a feasibility study was necessary to obtain answers to these questions. Maurer estimated that the study would cost apprxoximately $3,500. Gehrz moved that the engineer prepare a feasibility study on the proposed alley project which carried unanimously. ADMINISTRATOR TO MEET WTH SCHOOL DISTRICT OFFICIALS REGARDING CITY PARTICIPATION AND ASSESSMENT FOR EXTERIOR IMPROVEMENTS AT FALCON HEIGHTS SCHOOL Hoyt explained that in conjunction with the elementary school remodeling there will be exterior improvements such as storm sewer connections, sidewalks, lighting and construction and repaving of parking lots. There is an opportunity for the city to explore participating in this project and assessing the school district as other communities have in the past. Following a brief discussion council agreed that the administrator should meet with school district officials to discuss the matter. ADJOURNMENT The meeting was adjourned at 8:50 p.m. Tom Baldwin, Mayor ATTEST: Shirley Chenoweth, City Clerk Consent nsent Consent Meeting Date: 8/3/93 Agenda Item: C 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director REVIEWED BY: EXPLANATION /SUMMARY: a. (1) General Disbursements through 7/30/93, $17,084.51 (2) General Disbursements through 8/5/93, $45,041.60 b. Payroll, 7/16/93 7/31/93, $11,541.33 ACTION REQUESTED: Approval tC I DATE 07/30/93 TIME 08:21 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 [__.1 APPROVAL OF BILLS PERIOD ENDING: ll 2 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 3 4 5 AIRPORT MEDICAL CLINIC EMPLOYMENT PHYSICAL CONTINGE 55.50 6 7 AMERICAN-LINEN-SUPPL Y 710 LINEN CLEANING FIRE 8 BRC ASSIST CENTER CANDIDATE RE ELECTION 22.18 9 453' 110 111 28303 8 R WHOLESALE ICE CREAM FOR SOCIAL PARK PRO 144.98 17 ---------13bRRD CIF VJATER COMM I S ION 6/1 Tu 7/15 WATER Burr LIYINb 15 11341 BOARD OF WATER COMMISION 6/14 TO 7/15 WATER PARK MAI 16.47 15 1 TOTAL FOR BOARD OF WATER COMMI 31.97 16 28305 CASH CHANGE FOR ICE SOCIAL PARK PRO 30.00 17 12 fili) FT ST VOLUNTER END QTR RSVP EXPENSE ADMINIST 7.71Z1 I 1 120 1211 NAT HEROLD STATE FIRE SCHOOL FIRE FIG 198.24 ..._J NAT RI rtEAGE RE F1 RE n 221 1231 NAT HEROLD BUNKER RACK MATERIAL FIRE &RE 288.74 241 TOTAL FOR NAT HEROLD 539.06 E 25 c' 2 61 INSTY -PRINTS PLUS RECYCLING GUIDE 83 TIF B 135.68 c 27 28 IN-TOWNE-INDUSTRIES SUMMER-NEWSLETTER COMMUNTL----1-;-411-16--- o 29 l e2 30 KELLY, TOM 6/16 TO 7/30 MILEAGE FINANCE 19.61 311 321 LEONARD, STREET DEINARD 6/16 THRU 7/15 LEGAL LEGAL 4,564.00 33 34 MIUWtbl bUbINESS PRUDULTS MISC. OFFICt. bUPPLIES ADMINIST 82.Va 35 MN DEPARTMENT OF REVENUE JULY STATE TAXES ADMINIST 1,299.35 36 ail•03 37 38 NSP JUNE ELECTRIC SANITARY 16.11 f 39 40 a, aa. ..1 41 I 42 NORTH STAR STATE BANK 7/31 PAYROLL TAXES ADMINIST 3,275.06 1 43, 44 ON SITE SANITATION, INC 6/18 TO 7/15 PORT A POT PARK MAI 60.65 1 45[ 11°61' I 1461 MI, 47 28304 RAINBOW CAKES FOR ICE CREAM SOC PARK PRO 81.00 481 I 149 150 s s TREE SPECIALISTS IN TRIM TREES TREE PRO 390.91 15,1 S S TREE SPECIALISTS IN REMOVE TREES TREE PRO 1,131.56 152 E SPECtAtiS 1,5e2.47 531 STEICHEN'S BALLS NETS PARK PRO 119.72 ,541 1 55i 156 SUPER AMERICA JULY FUEL FIRE FIG 70.45 ku SUPER AMERICA JULY FUEL STREETS 55.04 DATE 07/30/93 TIME 08:21 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 E- APPROVAL OF BILLS PERIOD ENDING: 2' CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT t 4 I' 5 SUPER AMERICA JULY FUEL PARK MAI 52.84 6 SUPER AMERICA JULY FUEL RESCUE S 41.84 TOTAL FOR '!E'rtil.1/ 7 E I 8 g 1 TAFF, SUSI:1N HOYT MEETINGS WITH COUNCIL ADIIIINIST 10 11 TOLL COMPANY FIRE AIR 31.05 12 1 UN 1 JIJLVIDDIVATITINb 141)14 6 1:1 UNITED WAY JULY DONATIONS FINANCE 12.00 15 UNITED WAY JULY DONATIONS FIRE PRE 5.00 101AL FOR UNITED WRY 53.00 171 181 USWEST COMMUNICATIONS PHONE SERVICE PARK R 55.95 191 20 AMY WALLIN DELIVER NEWSLETTER COMMUNIC 55.00 211 22 ANDY WHLLIN DELIVER NEWSLEIIER 11 5.00 23 24 a 25, *4C4F I 11, 084. rn 26 0 27, LL1 82 ('(F-INLY IUU4L 29 L.' 30 31 32 33 34 35 36 37[ 38 39[ 40 41 421 43[ 44 45! i/Z4i1D 46 481 49 50 51t 521 53 54 551 561 ("71 aC1 DATE 08/05/93 TIME 07:43 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS L PERIOD ENDING: 1 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT z 3 4 I AMERICAN LINEN SUPPLY CO. 8/3 LINEN CLEANING FIRE FIG 39.31 5I 6 AMER- I -CAN NATIONAL DANK-- 2N& f/ 2 BOND EREST 84 If 7, 525.0t 7 a CY'S UNIFORMS BADGES FIRE FIG 159.70= 9 C PRC F..6.6,..1 10' TOTAL FOR CY'S UNIFORMS 186.35 11' 12' rIRGT TRUST CND--- 142 I ON BOND- TIr- B- -:s5- -937.50 14 JOHN HOLMGREN, JR 2 PHONE BATTERIES RESCUE 8 31.95 16 I GLENWOOD INGLEWOOD CASE OF CUPS BUILDING 14.40 17 1 181 IGMA— RE-T -I RE+= ".cN- T— TfZUST 45-7 AUGUST RETIREMENT r I- NANCE 20 00 1---- 20 1 IVERSON, TERRY JULY MILEAGE ADMINIST 11.20 21 I-VER N",- -TERRY JULKMIL-EACE TIRE- -PRE" 5:7.76 22 3 TOTAL FOR IVERSON, TERRY 64.96 23 2 2241 JANKE, KATHLEEN- JULY FIRE DEPT, —RANI NGF SRC FIG- c.. «�0 CD 25! DAVID W. KRIESEL, INC. AUGUST BLDG INSPECTIONS PLANNING 500.00 0 27 ILI U 28 U 29 1 M -75 BUILDING MAINTENRNCE JULY CLEANING BUILDING 207.68 30 N GP CLCCTRIC CMCRSCNC 6. 28 31P ELECTRIC PARK MAI 21.42 33i NS TOTAL FOR NSP 27. 34 ONE HOUR MOTO PHOTO NEWSLETTER PICTURES COMMUNIC 0.84 35 i:Cil'ip 35 23.77 OXYGEN �RVICC COMCf1NY BRCf1TIkIPIC AIR 37 381- RAMSEY CLINIC ASSOCIATES 2 HEART AID CLASSES RESCUE 8 50.00 40. TAFF, SUSAN HOYT AUGUST MILEAGE ADMINIST 165.00 as J --G T-HO IPSON 43 44. TOLL COMPANY FIRE BREATHING AIR 44.03 4s A7? 46 47 TOTAL FOR BANK 01 45, 041.60 1,48 I 50 GRAND TOTAL 45, 521 531 541 551 56 71 1 ,L PERIOD END DATE 07/31/93 *FILE NOT UPDATED PAGE 1 SYSTEM DATE 07/29/93 I-1 C H E C K R E G I S T E R 1 K UHECK EMPLOYEE NAME CHECK CHECK 2 1 TYPE DATE NUMBER NUMBER AMOUNT 3 4 I 2 9s 1 BALDW1N, (HUMPS 2'1499 4k*,4 5 0 7 29 93 6 GEHRZ, SUSAN 21500 277.05 6 0 7 29 93 7 CIERNIA, PAUL 21501 227.05 7 0 1 29 93 8 7ACOBS SAM 21502 277 05 8 0 7 29 93 10 JAN GIBSON TALBOT 21503 169.05 91 0 7 2993 30 BAUMANN,. 21504 47.24 10 0 :"3 9,s 41 LKNU I KUSS c J ..i ,S. IL 11 0 7 29 93 34 KURHAJETZ, CLEMENT 21506 318.40 12 0 7 29 93 36 SCHAUFFERT, CRAIG 21507 135.00 13 0 1 "E9 93 38 MORGAN; `1508 ..f;3 14 0 7 29 93 40 ANDERSON, KEVIN 21509 40.90 15[ 0 7 29 93 48 HOLMGREN, JOHN H. 21510 62.09 161 0 '&9 9s 49 LeMAY,DODULAS c1b11 33 1 0 7 29 93 61 DENNIS G. LEMAY 21512 113.04 171 81 0 7 29 93 1001 CHENOWETH, SHIRLEY 2t516 878.57 1 5=10 0 1 29 94 1002 TAFF, SUSAN HOYT 21517 1'298. 0:5 20 0 7 29 93 1003 IVERSON, TERRY 21518 906.28 1 21! 0 7 29 93 1004 KELLY, THOMAS 21519 1127.29 22 0 29 T0mL 5 RTEGLt K CAROL a15 411 123 0 7 29 93 1006 MORGAN, JAY 21521 845.67 m I2 0 7 29 93 1007 PHILLIPS, PATRICIA 14108 SWENSQNf;- DECORTS 21522 733.77 2 0 �9 9s dines b67�+3 E 1 26 1 0 7 29 93 1033 TRETSVEN, DAVE 21524 549.07 0 c 27 0 7 29 93 1034 ERIK LOVDAHL 21525 387.33 U 28 0 1 c9 9,s 1IL14& MEKVALE F. WULVLRTUN 21526 b✓-!'E. E0 29 0 7 29 93 1037 AMY E. POSEL 21527 263.76 W 30 0 7 29 93 1038 TINA L. SYDOW 21528 117.89 311 0 G9 9s 1049 M1t.HtLt H. HUNSHlltK 21529 '04.19 32 0 7 29 93 1051 DINA M. TEAL 21530 76.47 331 0 7 29 93 1054 RUTH E NELSON 21531 221.24 34 0 I 'E9 94 1055 KARIN WOLVER TON 2154'2 212.56 35 0 7 29 93 1080 LASSER BRADLEY D. 21533 39.24 36 0 7 29 93 1081 ANDY STEPHANI 21534 91.33 37 f 38! I 391 40 *IUIHLS 11541.ss 41 42 43 44� 145 '461 4 148, 50 51t '521 531 1 541 1551 5561 C7E yden t ...ran Meeting Date: 8/11/93 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Shirley Chenoweth, City Clerk GENERAL CONTRACTOR Olsen Fire Protection, Inc. #2038 TREE TRIMMING REMOVAL Timberline Tree Service #2037 MECHANICAL CONTRACTOR Rollins Heating and Air Conditioning, Inc. #2036 TEMPORARY ON -SALE LIQUOR LICENSE Gibbs Farm Museum 2097 W. Larpenteur One day temporary on -sale liquor license for August 14, 1993, 7:30 p.m. to 11 p.m. for beer /wine One day temporary on -sale liquor license for August 21, 1993, 7:30 p.m. to 11 p.m., for beer /wine ACTION REQUESTED: Approval of licenses onse Meeting Date: 8/11/93 Agenda Item: C 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resignation of Steve Huso, 1837 Moore St. from the Planning Commission and appointment of Thomas R. Brace, 1433 W. Idaho Ave. to complete the term SUBMITTED BY: Shirley Chenoweth, City Clerk REVIEWED BY: EXPLANATION /SUMMARY: Mr. Huso is unable to finish his term on the Planning Commission due to a move out of state. Mr. Brace is interested in completing Mr. Huso's term which expires December 31, 1994. ATTACHMENT: Mr. Brace's application and resume' ACTION REQUESTED: Acceptance of resignation of Steve Huso and appointment of Thomas R. Brace to the Planning Commission CITY OF FALCON HEIGHT COMMISSION /COUNCIL APPLICATION DATE: 7/30/93 NAME: Thomas R. Brace 1433 Idaho Avenue West, Falcon Heights, MN 55108 HOW LONG AT ABOVE ADDRESS? 2 YEARS IN WHAT CAPACITY DO YOU WISH TO SERVE? Planning Commission REASON YOU WISH TO SERVE ON ABOVE: I made a conscious decision to move to the City of Falcon Heights. I hope to reside in the community for many years. I would like to help preserve some of the quality of life issues that make this community so attractive. PRIOR PUBLIC (OR RELATED) SERVICE: I have both academic and professional experience in the area of urban planning plus a lot of experience working in the public sector. Please consult the attached resume'. OTHER RELEVANT BACKGROUND (OR COMMENTS): I have had first hand experience with the Falcon Heights Planning Commission where I was treated fairly and Professionally. I bring to this appointment a back- ground in public safety and planning, and I sincerely believe I can make a meaningful contribution to this community that I live in. Thomas R. Brace 1433 Idaho Avenue West St. Paul, Minnesota 55108 -2114 (612) 644 -1716 EXPERIENCE SUMMARY Successfully competed in a nationwide search for the position of Minnesota State Fire Marshal. Totally reorganized the State Fire Marshal Division of the Department of Public Safety based on a philosophy of participatory management, statutorily mandated programs of work and compassionate treatment of employees. Became the second State Fire Marshal to serve in two different states. Extensive, productive service as Director, Division of State Fire Marhsal's Office, under the Insurance Commissioner of the State of Washington. Following reorganization, completed service as Chief Deputy and State Fire Marshal in the Department of Community Development. Served as Director of Research and Project Development for the Institute for Puget Sound Needs and as Research Director for the Seattle Chamber of Commerce. Organized and managed a company that performed a comprehensive study entitled, "An Analysis of Arson in a Socio-Economic Framework" for the Seattle mayor's task force on arson. As one of the first studies to use a city's population as a base, project became a benchmark, and was used as a major consideration in appointment by the Insurance Commissioner to State Fire Marshal's position. This study also ultimately led to the Presidency of the International Association of Arson Investigators. PROVEN SKILLS AND ABILITIES Research Development Project Planning Scheduling Organization Management Departmental Organization Coordination Written Oral Communications Public Service Administration Public Media Relations Office Policies Procedures Personnel Management Report Analysis Evaluation Legislative Drafting, Analysis, Testimony Budget Development Monitoring EMPLOYMENT HISTORY State of Minnesota (March 1987 present) St. Paul, MN State Fire Marshal Department of Public Safety (March 1987 present) State of Washington (1977 1986) Olympia, WA Director Division of State Fire Marshal, Insurance Commissioner's Office (January 1977 January 1986) State Fire Marshal Department of Community Development (January 1986 April 1986) Chief Deputy State Fire Marshal Department of Community Development (April 1986 November 1986) (legislatively eliminated position of State Fire Marshal) Institute for Puget Needs (1974 1977) Seattle, WA Director Research and Project Development Seattle Chamber of Commerce (1974 1977) Seattle, WA Research Manager Served on Seattle Mayor's Task Force on Arson (1975 1976) THOMAS R. BRACE Page 2 Ci_of Seattle (1972) Seat'1e, WA Intern Municipal Government Served as a member on a study team examining scale economics in local goverment. Low Cost Housing Analyst NW American (1970) Seattle, WA Assistant Planner City of Kent (1970) Kent, WA Planning Aide King County Planning Department. Performed neighborhood analysis. (1969 1970) Seattle, WA Planning Aide San Diego Co. Planning Department, Research Division (1968). Participated in preparation for 1970 census. San Diego, CA RELATED PROFESSIONAL EXPERIENCE PRESIDENT International Association of Arson Investigators, a 7,200 member world -wide organization. (1986 -87) First Vice President (1985••86) Second Vice- Preside :tt (1984.85)., &oaal. of Directors .(1979-84) VICE PRES[DE;47 3.NDFOUNUNG BOARD MEMBER Natici>al Association.of'State Fitt: Marjh.^.1g BOARD MEMBER Fire Marshals Association of North America PAST MODERATOR MEMBER National Arson Forum (1986 to present) PROGRAM MANAGER USFA Grant to IAAI (EMW -91-6- 3722) to survey all fire and arson investigation training in the United States and compile a bibliography of fire /arson investigation materials. MEMBER National. Fire Protection Association: Fire Marshal section; Public Education Section; and the Membership Advisory Council MEMBER intetnational Azociation of Chiefs of Police Arson and Explosives Steering Committee CO- FOUNDER Minnesota Fire Service Legislative Caucus (largest caucus in Minnesota State Legislature) 141 members out of 202. (1991) BOARD MEMBER Minnesota State Fire Chiefs Association BOARD MEMBER Minnesota State Fire Department Association BOARD MEMBER Minnesota Fire Marshals Association PRESIDENT Northwest Burn Foundation (1986). Served as Vice President and Board Member (1983 -85) ASSISTANT EDITOR "The Fire and Arson Investigator official publication of the International Association of Arson Investigators (3/82 to 6/83) CO- FOUNDER Arson Alarm Foundation THOMAS R. BRACE Page 3 MEMBER Washington State Building Code Council (1977 -86) Chairman Code Update Technical Advisory Committee Chairman Legislative Committee MEMBER Municipal Fire Insurance Advisory Board. One of twelve appointees nationwide. Board sponsored by U.S. Fire Administration. MEMBER National Task Force of Feasibility of Multi Jurisdictional County Fire Protection Master Planning. Sponsored by U.S. Fire Administration. EDUCATION AND TRAINING EDUCATION: Ph.D. candidate in Geography, University of Washington Seattle, WA Dissertation Topic: "An Economic, Social and Spatial Analysis of the Distribution of Arson Within the City of Seattle: 1965 1979 (1973) M.A. in Geography, San Diego State University San Diego, CA Emphasis: Urban/Political Geography (1970) B.A. in Geography, San Diego State University (1967) San Diego, CA INSTRUCTOR Seattle Ccrnmunity College (1972 -73) Seattle, WA TUTOR University of Washington (1971 -72) Seattle, WA TEACHING ASSISTANT University of Washington (1970 -71, '73) Seattle, WA TEACHING ASSISTANT San Diego State University (1967 -69) San Diego, CA PROFESSIONAL MEMBERSHIPS PRESIDENT Association of Washington Geographers (1981) Fire Marshals Association of North America International Association of Building Officials International Association of Fire Chiefs National Fire Sprinkler Association American Fire Sprinkler Association REFERENCES References, list of publications and letters of recommendation available upon request. Meeting Date: 8/11/93 Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Community Park Prairie Planting SUBMITTED BY: Carol Kriegler, Parks Recreation Director REVIEWED BY: EXPLANATION /SUMMARY: As a part of the Cleveland Avenue project, larger wetlands emerged to collect storm drainage along the west side of Community Park. The adjacent areas are graded with gradual slopes and are scheduled for wetland and prairie seeding this fall. Brian Malzer, Falcon Heights resident and boy scout, has proposed a prairie seedling planting service project at the Community Park for his Eagle Scout project. He proposed to organize and manage his fellow scouts and interested members of the community in a prairie planting of about 3,000 seedlings this fall (approximately October 1st). A seedling plant is consistent with long range goal of establishing a Community park wildflower prairie. The planting of seedlings is considered very desirable and beneficial because it will significantly accelerate prairie establishment. Jyneen Thatcher, Parks and Recreation commission member and landscape architect, is experienced in prairie seedling plantings and is willing to assist in the management of this project. The anticipated cost of the seedlings for this project is about $1,500. If the seedling planting project were to be contracted out for services, the total cost of the project would be nearly doubled. ACTION REQUESTED: Approve proposed prairie seedling project and expenditure of $1,500 to purchase seedlings out of Community Park landscaping funds. ATTACHMENT 1 WORKSHOP MEMO ATTACHMENT 2 FISCAL POLICIES ATTACHMENT 3 ROSEVILLE SENIOR REQUEST ATTACHMENT 4 FAMILY VIOLENCE NETWORK ATTACHMENT 5 DRAFT DRAFT C.I.P. CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 26 July 1993 MEMO TO: Mayor and Councilmembers FROM: Susan Hoyt, City Administrator RE: Summary of workshop discussion from July 22, 1993 Key points from the workshop that affect staffing and budgeting decisions over the next year: Work with the fire marshal to expand his job description to include community service activities like checking on citizens' in need, making deliveries, patrolling the parks. This is not to make the job less vulnerable if budget constraints demand its reduction or elimination but to utilize an employee's talents in a worthwhile way for the benefit of the community. Become better informed about the opportunities and constraints on future redevelopment of the southeast corner of Snelling and Larpenteur. Develop more short, informative videos for cable viewing. Fine -tune the residential zoning to avoid variance requests for garages and to reflect the different neighborhood styles. Work toward negotiating a reduced police cost for 1994 and to terminate the current contract and request proposals for police service for 1995 to allow the council to evaluate community public safety needs and make contract improvements that better define service, provide formal representation to police department and clarify liability. After four years of several major park and infrastructure capital projects, reassess the city's capital fund allocations and project needs during 1994 including allocating some general tax levy money toward infrastructure improvements. (See attached "quick" analysis.) HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE PRINTED ON RECYCLED PAPER TREE CCEY USA 4,1,J /tM OF fifiwtrs T o ENCO RA6E W N W PREN i. t t�i�G�lf' we should: ation ;-fir`_ to iCi41 _;�i:�C tlT city 1Clt, ?r'' toys ffirint rite' informtlti n jn(j rf1=:i";i-,=;i n !Create on cola a :iaiocue with social service groups k eep neighborhood watch captains informed of city matters I and find ways to: 'Ensure community involvement in other agencies' planning efforts! Expand role of commissioners and ambassadors. To 811/10 A SENSE OF COIIMUN /TY we should: Icreate, distribute and promote directory of Falcon Heights' tradespeople, Expand Fire Marshall's role to be community safety and outreach person. and find ways to: I Recognize Falcon Heights "good neighbors." increase the number of community events. Increase participation in community events. Turn the S. E. corner into community service center. To MA /NTA /N "A GEL ESS RES /DENT /AL AREAS we should: underground utilities. Plant more trees, flowers, etc. and find ways to: Offer incentives for maintenance. L. To BE A PROACTIVE GOVERNMENT we should: Miss no opportunities while planning infrastructure repair. Create regular, on -going dialogue with other institutions 1 and find ways to: 'Update code to direct change. I Ensure our influence w i t h other agencies. 'Make outreach a regular part of council business. !Market Falcon Heights. To BUILD A STRONG REL A T /ONSH /P WITH OUR BUS /NESS COMMUNITY we should: ISolicit business ideas on what a "beautiful" business communi Would look like, and find ways to: Be a major factor in S. E. corner development In addition, we should: Use more volunteers. and find ways to: Ensure that every government /resident interaction is complete,j timely and cost effective. 2 SUMMARY OF MAJOR CAPITAL IMPROVEMENTS MAJOR BALANCES EXPENDITURES IN CAPITAL PARRS: COMMUNITY PARR 288,700 CURTISS FIELD 110,400 GROVE PARK 45,000 TOTAL 444,100 375,700 STREETS (WITH SOME ASSOCIATED COSTS): HAMLINE AVENUE 55,164 1991 STREETS 0 if,. la, fan VA4V V S 1993 STREETS 643,000 123,4Q7 I�SGW,'' LARPENTEUR TO DATE 3,300 CLEVELAND (assessments will pay) 0 TOTAL 701,464 80,000 'In410.1*64. PUBLIC SAFETY: FIRE TRUCK 294,400 AMBULANCE. 68,500 TOTAL 362,900 95,000 PUBLIC WORKS EQUIPMENT: TRUCK PLOW 16,600 SEWER JETTER 19,000 MOWERS RADIOS 32,900 TOTAL 68,500 78,000 AUDIO /VISUAL CABLE REMODELING: 28,000 GENERAL STUFF: FINANCE COMPUTERS 17,000 OTHER OFFICE COMPUTERS 5,300 PRINTERS 4,000 TOTAL 26,300 130,000 TOTAL OF ALL MAJOR COMMITTMENTS /EXPENDITURES OF CITY MONEY 1,631,264 $1,293,400 f Wt pµ J o�A- Stv6e -,Gy dtK( POSSIBLE FUTURE PROJECTS (CITY SHARE): ALLEYS (20% OF $400,000) 80,000 0,, PASCAL, HOLTON, RUGGLES (40% OF $576,00) 230,400 PrIvefltag FISCAL POLICIES The following fiscal policies, which are annually reviewed and adopted by the city council, guide the city's budgeting and financial planning process. Each fiscal policy section includes: 1) the purpose, 2) a description, and 3) the implementation of the policies. I. OPERATING BUDGET POLICIES A. PURPOSE The operating budget policies ensure that the city's annual operating expenditures are consistent with past expenditures and respond to long -term objectives rather than short -term benefits. The policies allow the city to maintain a stable level of services, expenditures and tax levies over time. These policies are most critical to programs funded with property tax revenues because accommodating large fluctuations in this revenue source is difficult. B. POLICY The city will pay for current expenditures with current revenues. The city will avoid balancing current revenues with funds necessary for future expenses. The city will not budget to accrue future revenues. The city will avoid postponing expenditures, rolling over short -term debt and using reserves to balance the operating budget. The city will budget to maintain and replace the capital plant and equipment. The city will apportion its administrative and general government costs to all its funds as appropriate and practical. These charges will be identified in the annual budget. The city will budget a contingency to draw upon if revenues fall short of expenditures due to unanticipated circumstances. The city staff will prepare quarterly financial reports comparing budgeted expenditures and actual expenditures to assure adherence to the budget. The city staff will monitor departmental expenditures to adhere to the budgeted amount. C. IMPLEMENTATION This budget allocates administrative and general government costs to all revenue generating departments and funds. These proposed expenditures result in a transfer of costs from the general operating budget to these departments and funds. The following charts illustrates the historic relationship between budgeted and actual expenditures and actual revenues to expenditures Source: City of Falcon Heights Annual Financial Reports II. REVENUE POLICIES A. PURPOSE The revenue policies are designed to ensure 1) diversified and stable revenue sources, 2) adequate long -term funding by using specific revenue sources to fund related programs and services, and 3) funding levels to accommodate all city services and programs equitably. B. POLICY The city will maintain a diversified and stable revenue system in order to avoid short term fluctuations in a single revenue source. the city will establish fees and charges based upon the actual cost of providing services. The city will annually evaluate the relationship of its fee structure to actual expenditures for fee services and re- adjust it for increased costs and inflation. The city will set recreation fees to cover the direct costs of established programs. The city will set a sanitary sewer fee and rescue service fee to cover all the costs including straight -line depreciation as well as administrative and general government costs. The city will offset reduced revenues with reduced expenditures. C. IMPLEMENTATION The following charts illustrate the historic relationship between the city's budget to actual revenues and actual revenues to expenditures. Source: City of Falcon Heights Annual Financial Report III. INVESTMENT POLICIES A. PURPOSE The investment policies are designed to legally maximize the return on the city's idle funds. B. POLICY The city will regularly analyze its cash flow needs. The city will collect, disburse and deposit funds on a regular basis. The city will pool cash from its different funds and invest it as allowed by law. The general fund will receive 5 percent of all investment earnings as administrative fees for the finance director's time. The city will invest funds for the highest rate of return possible allowed under state and federal law, while maintaining a diversified investment portfolio. The city will regularly review its cash position and investment performance as documented by its financial records. C. IMPLEMENTATION The following graph historically illustrates the city's interest rate on its investments compared to general interest rates. Source: City Investment Records and Marquette Bank IV. RESERVE POLICIES A. PURPOSE The purpose of the city's reserve funds are to provide 1) a stable funding source for expenditures that fluctuate significantly each year, for example equipment acquisitions and replacement, 2) working capital to maintain a sufficient cash flow and 3) a stable or improved credit rating. B. POLICY The city's goal is to maintain a General Fund fund balance reserve of 45 percent of the general funds operating budget for working capital to provide cash flow between its two semi annual state aid and tax payments (July and December). At year end, if the General Fund fund balance has a reserve for working capital at a minimum balance of 45% of the next year's operating budget, the remaining reserves will be transferred to the capital improvement funds on a projected needs basis as determined by the five year capital improvement plan by city council approval. The Infrastructure Fund will receive any fund balances remaining in any debt service fund once the debt is retired. The city will maintain capital improvement fund accounts for the timely purchase and replacement of equipment in excess of $500 or that will last for three or more years as identified in the five year capital improvement program. C. IMPLEMENTATION The following graph shows the city's General Fund Reserves against budgeted expenditures. In 1988 thru 1991 reserves were transferred to the city's Capital Improvement Funds. Source: City budget and annual report documents. V. CAPITAL IMPROVEMENT POLICIES A. PURPOSE The purpose of the city's capital improvement program is to plan for the replacement of obsolete equipment, purchase of new capital items, and repairing and replacing the infrastructure without implementing significant changes in the tax levy. B. POLICY The city will plan for the timing, expenditures and future revenue sources for all capital purchases over $500 or lasting for three or more years as part of the five year capital improvement program. The city will time the capital improvement projects to accommodate administrative workloads for planning and implementing these improvements each year. The city will plan the capital improvement program to assure that funds remain to accrue interest in each capital account whenever possible and use its reserve policy to provide a revenue source for these funds. The city will plan a realistic capital improvement program in including creative, but workable projects. The city will anticipate equipment replacements and additions in its capital improvement program. The city will project the future operating costs of capital improvements into the upcoming general operating budgets. For example, the addition of park shelters, play equipment and landscaping will require more park maintenance expenditures from the operating budget. The city will maintain its capital assets, including infrastructure, land, buildings and equipment, to protect the city's capital investment and to minimize future capital expenditures. The city will use the least expensive financing method for all capital projects including multiple cost estimates and bids when appropriate and required by law. The city's infrastructure fund will loan funds to any construction fund with a deficit due to expenditure and revenue timing. The storm sewer, water and sanitary sewer funds will transfer funds to construction funds for their share of any unassessed portion of the cost of those items. VI. DEBT POLICIES A. PURPOSE The debt policies ensure that the city's debt 1) does not weaken the city's financial structure; and 2) provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best possible credit rating for the city. B. POLICY The city will not use long -term debt for current operations. The city will confine long -term borrowing to capital items or capital projects. The city will pay back bonds within a period not to exceed the expected life of the project. The city will not exceed 2 percent of the market value of taxable property for general obligation debt per state statutes. The city will consider the maintenance of the best possible credit rating in making all decisions on debt. The city will follow a policy of full disclosure on financial reports and bond prospectus. The City will refinance or call any debt issue when interest rates are beneficial for future debt savings. C. IMPLEMENTATION The city maintained its A -1 rating from Moodys on its last two bond issues. The following graph illustrates the ratio of net bond debt to market value over the last ten years. Source: City Financial Records VII. ASSESSMENT POLICY A. PURPOSE The assessment policy assures uniform and consistent treatment of properties affected by capital projects. B. POLICY The city will evaluate its assessment policy on properties benefitting from a capital project at the outset of each project. The city will provide a payment period with minimum interest rate of a 2.5 percent over the debt payment rate for each project as follows: Streets Reconstruction 10 years Storm Sewer 10 years Street Resurfacing 5 to 10 years Sanitary Sewer Water To be determined When several improvements are included in the same project, the assessment period will be 10 -20 years. The city will assess residential property at 45 percent of the project cost for infrastructure replacement and 100 percent for new improvements. C. IMPLEMENTATION The 1993 street improvement project was assessed to residents at 45% of project costs over ten years. VIII. RISK MANAGEMENT POLICY A. PURPOSE The risk management policy assures proper insurance coverage of city assets while minimizing risk. B. POLICY The city will regularly analyze its insurance policies to assure proper coverage and deductibles on city assets. The city will maintain a risk management fund to pay all insurance premiums and deductibles for the city except employee hospitalization, dental, life and long -term disability insurance benefits. The city will charge individual department activities for their related insurance cost. The Risk Management Fund will replace (self- insure) city assets which are not covered under insurance policies, which are destroyed or stolen. C. IMPLEMENTATION The city is a member of the League of Minnesota Cities Insurance Trust IX. RECREATION SCHOLARSHIP POLICY A. PURPOSE A recreation trust fund was established for the payment of recreation program fees for families with financial hardship. B. POLICY The recreation scholarship trust fund will be administrated by the city administrator and the parks and recreation director. The parks and recreation commission will set guidelines for the administration of this fund. Funds will be replaced through donations from service organizations and individuals. No annual budget will be established for the recreation scholarship trust fund. Total scholarship awards will be limited to the funds available in this fund. C. IMPLEMENTATION 22 Scholarships were awarded in 1993. C" cLi 3, July 21, 1993 J %I r9 TO: Susan Hoyt ell" FROM: Lynnae LeBarron RE: Draft of proposal to municipalities Enclosed you will find the draft copy of the proposal I have prepared to submit to the municipalities requesting future funding. I appreciate your willingness to review this copy and share your reactions. look forward to our meeting on Monday, August 2, 1993. July 20, 1993 DRAFT Ms Susan Hoyt City Administrator Falcon Heights City Hall 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 Dear On behalf of the North Suburban Senior Council (NSSC), cosponsor of the Roseville Area Senior Program, I wish to submit the following proposal for your review and submission to the Falcon Heights City Council. In 1986 the Blockworker Outreach Program was established by the NSSC as a neighbor helping- neighbor concept utilizing volunteers to visit older residents on their block at least once a month to provide free written information on community resources, activities and services as well as to be a resource to the resident The overall purpose of the Blockworker model is to foster and promote a self sufficient neighborhood environment that enables older adults living in their own homes to maintain meaningful, independent lifestyles. In 1988 a Service Coordination Task Force, made up of senior citizen service providers, representatives from municipalities, senior citizens and others, was estblished to look at the needs of senior citizens in the north suburban area of Ramsey County. One of the major needs identified was that of reaching out to isolated older adults in the community so they may learn more about services and programs available to them. From the recommendation of this committee the NSSC applied for and received a Federal Older Americans Act Title III grant in 1989 to expand the Blockworker Outreach Program into more neighborhoods of our service area, Roseville Area Schools #623. After the granting year other funds were secured however those funds lasted only one year and NSSC took on the full financial responsibility of the Blockworker Program. The NSSC Board of Directors felt then and still feels that this program is very important and vital to linking potentially isolated older adults to programs and servcies necessary to maintaining independence. DRAFT Currently, there are about 60 volunteers visiting about 620 residents each month throughout our service area. Falcon Heights has 63 residents visited by three volunteers and one staff (we are currently seeking more volunteer blockworkers in this area). The Roseville Area Senior Program is the only multipurpose senior center, designated a community focal point, which provides a comprehensive range of services and programs for older adults in your community. The mission of the Roseville Area Senior Program is to provide quality programs and services to individuals over the age of 55 so they may live independently for as long as they choose. The Blockworker Program is prime example of a program in place which provides that important link to accessing services. However, as with many organization, we are faced with increased demand for programs and services while at the same time dealing with reduced funding to meet the needs. Therefore, we are submitting the following proposal to the Falcon Heights City Council: The North Suburban Senior Council anticipates our supplemental funding needs to be $16,000, which represents approximately 9% of the total operating budget of NSSC. The NSSC is requesting these fund to support the Blockworker Outreach Program. Each of the communities we serve is being asked to fund a percentage of this dollar amount based on the number persons over the age of 60 in each city. According to the 1990 census there are 930 individuals over age 60, which is 9% of the total number of persons, 10,000, over 60 in our service area ISD 623. Therefore, Falcon Heights share of the $16, 000 would be about $1,440 (16,000 x .09 1,440). Thank you for your serious consideration of our proposal. Sincerely, Lynnae LeBarron 0 O Family Violence Network Post Office Box 854, Lake Elmo, MN 55042 -0454 Peace dep Business (612) 770 -8544 Begins ©,j 1 Fax (612) 777 -8937 Executive Committee at Home 3 Crisis (612) 770-0777 Dennis Executive Committee (612) 770 -2998 President TDD (612) 490 -5979 Lou Fuller President Elect "a community project on family violence" Russell Cooper Treasurer July 6, 1993 Tom Cytron -Hvsom Secretary Ms. Susan Hoyt, City Administrator t I Board of Directors Carol Paukert Anderson City of Falcon Heights Joyce Belknap 2077 Larpenteur Avenue West Donna Cairncross Falcon Heights, MN 55113 Russell Cooper Dennis Cusick Tom Cytron-Hysom Dear Ms. Hoyt: Culver Davis Ed Davis Gaye Delaney As a community leader, I'm sure you understand how important it is for an organization like the Family Violence Network to work hand in James Gillespie Doris Hill hand with law enforcement and government agencies to end domestic Willie Nesbit abuse. Since the very first day we offered services in suburban Ramsey Patricia O'Gorman David Schwartz County, we have been proud to act in partnership with the agencies and officials who have an impact on the lives of women and children Director affected by domestic abuse. Together, I believe we are making a Patricia Teiken difference in those lives. Jeanne A. Campion A brief look at the statistics from suburban Ramsey County tells some Endowment Fund of the story. In 1992 we intervened in 442 domestic assault cases, Gifts and Bequests including 4 in Falcon Heights. This year promises to be even busier: will ensure during the first quarter of 1993, we have already intervened in 196 availability g q y of services. cases. In addition, our advocates contacted 2,157 victims and 133 assailants from January to March, 1993, and attended court 865 times in order to monitor hearings. Of these cases, 7 victims, and 1 assailant involved citizens from your community. Besides these intervention services, we answered 1,295 Ramsey County "Equal calls to our crisis line (compared to 947 for all of last year). Other Opportunity services provided include safe homes, support groups, referrals, and Employer" community education. The enclosed statistics are for your information. United Way Ms. Susan Hoyt July 6, 1993 Page Two Our work is enhanced by the cooperation and trust we have built with law enforcement and government agencies in our service area. In turn, the services we provide to victims of domestic abuse make it easier for law enforcement to do a safe and effective job in a difficult situation. Up until now, we have provided services to Falcon Heights via a contract for services with Ramsey County. Since learning recently that our Ramsey County funding has been reduced indefinitely, we have been forced to make some hard choices. We must either reduce the level of services we provide to our communities in Ramsey County, or appeal to those communities for help. We are therefore requesting $5,000 from the City of Falcon Heights in order to continue providing domestic abuse intervention, education and crisis services to the citizens of Falcon Heights in 1994. With regards, g 5 k f%' di( (1V144 g- 'c 46'7 2:4:5 i 1 Elizabeth M. Johnson 11 ti= (-1-7- Interim Executive Director rev ,,.E Enclosures: Grant Proposal jr.P r 1994 Budget r^ .J�,,-tc4. r Financial Statement (,.4, u-1- 00bt,' C omparat i ve Statistics j ems S )ro Board of Directors OP tt v 501(c)3 J News Stories Annual Report U% I t .,,,,tv ...,..0A-- tee ,i. f. (9 GRANT PROPOSAL FAMILY VIOLENCE NETWORK P.O. Box 854 Lake Elmo, Minnesota 55042 1 •:..u: H110 u__ I• IL R The Family Violence Network is a private, nonprofit, tax exempt Minnesota corporation. We provide services through six main programs: Battered Women's Program provides support to women and their children and helps them escape violent situations. Safe Homes provide short term safety in family homes and longer term safety at our extended stay shelter, the Doris Stan Hill Home. Children's Program offers education, support groups and protective services to the children of battered women and children who are victims of physical and emotional abuse. Intervention Services work cooperatively with the criminal justice system to provide crisis services at the time of arrest and provide services throughout the court process. ACEPT Pr jest serves adolescent violent offenders and their parents in order to prevent future violence. Community Education Program provides education on the issues of family violence for children, service providers, professionals, and the community. The Family Violence Network is governed by a volunteer Board of Directors comprised of battered women, professionals and concerned citizens representing the different geographic sections of our service area. (List attached). The Family Violence Network has 32 staff and 1 contract person. We utilize 40 volunteers as crisis line/advocates, 8 as intervention court advocates, 11 for Orders for Protection, 7 as children's support group leaders, 7 office people, 6 safe homes, 9 women's support group leaders, 2 newsletter volunteers, 4 home/ phone intervention advocates, 9 special projects/community education, 5 for the development committee, 80 special events, and 10 volunteers for miscellaneous jobs. TARGET AREA We serve all residents of Washington County and suburban Ramsey County with a total population of 359,789. MISSION STATEMENT The Family Violence Network is a nonprofit organization which is working to eliminate violence in familial relationships and promote self reliance. FOCTJS STATEMENT Society values the family as a place of warmth, intimacy and love. Unfortunately, the home can also be a place of cruelty and violence. Through the Family Violence Network, volunteers, concerned citizens, battered women, professionals and service providers create viable alternatives for persons experiencing domestic violence. Recognizing that domestic violence is primarily a victimization of women, we want to assure that battered women and their families now have easy access to services designed to help them consider their options and take action. Service providers are better able to serve battered women and their families through the coordination and support of the Family Violence Network. The Family Violence Network educates community members on the issues of domestic violence so they realize that violence is a crime and will actively work to alleviate it. The Family Violence Network supports and cooperates with others working toward ending domestic violence. PHILOSOPHY STATEMENT The Family Violence Network was established as an organization which provides services to battered women and their children. It is our belief that all persons are vulnerable to abuse. Women neither want nor deserve to be abused physically, emotionally or sexually. Women's actions are not the cause of abuse. Instead, violence is a learned behavior and physical abuse is a crime. Physical abuse will become worse without intervention and may lead to the death of one or both persons. Violence destroys the entire family. Children are seriously affected when living in a violent home. Therefore, it is important that families have alternatives in order to leave an abusive situation. No one should have to live in fear. Therefore, the Family Violence Network exists as a grassroots organization, which involves the entire community in the confidential delivery of services. The ownership of the program rests with the community. It is everyone's responsibility to work towards ending abuse by refusing to condone it. The Family Violence Network shall be autonomous in order to provide the most effective services to battered women and their children. We shall treat all persons with respect. The Family Violence Network encourages personal growth for volunteers, board and staff through a non oppressive working environment. The board and volunteers shall be chosen, and employment and services shall be provided without discrimination on the basis of race, age, color, religion, sex, physical or mental disability, affectional preference, public assistance or marital status. HISTORY Founded by four community volunteers, the Family Violence Network began offering services in 1984. Our program has grown from an initial response to the crisis of domestic abuse to include projects that help families find longer term solutions for violence -free living. The need for our programs continues to grow. In 1992, we served 7,841 women and children, an increase of more than 100 percent over a five year period. FAMILY VIOLENCE NETWORK INDIVIDUALS SERVED Programs 1987 1988 1989 1990 1991 1992 Crisis Services Washington County 1076 2048 1918 1658 1618 1475 Ramsey County 75* 221 374 Children's Services 218 736 854 791 865 906 Intervention Services Washington County 426 922 1094 1315 1030 1315 VISE 555* 1310 1803 Ramsey County 405* 89 1718 FIND 86 Hill Home Women 71 Hill Home Children 93* TOTAL SERVED 1720 3706 3866 4799 5937 7841 Volunteers 110 156 169 181 191 227 *Denotes a partial year COMMUNITY EMPHASIS Community involvement has been one of our goals since our beginning. We aim to make this program the responsibility of Washington County and the surrounding area. We have done this through speaking to community groups, churches, professional groups and through PSA's in the newspapers and on the radio. We have emphasized that it is each person's responsibility to make this a safe place to live for women and children and to speak out against domestic violence. PROGRAM INFORMATION A) BATTERED WOMEN AND CHILDREN'S SERVICES The 24 -hour Crisis Line is staffed by two volunteer advocates: one to answer the phone and one on -call. Information and Referr l The volunteer provides callers with information and referrals to available services. Our volunteers have a list of available community resources and are able to make appropriate referrals to callers. Family Violence Safe Homes offer 3 -5 day emergency housing for battered women and their children. FAMILY VIOLENCE NETWORK OVERALL AGENCY COMPARISON OF REV EXP 1/1/93 5/31/93 Beginning Cash Balance: 324,791.00 Ending Cash Balance: 312,773.00 1993 Current 1993 Projected Month YTD Remaining REVENUES Budget Actual Actual Balance Foundations Corporations 132,932.00 27,002.41 111,845.93 21,086.07 Per Dies Revenues 432,976.00 60,219.32 165,068.96 267,907.04 Washington County 104,133.00 26,033.25 52,066.50 52,066.50 Ramsey County 50,000.00 0.00 0.00 50,000.00 Department of Corrections 103,000.00 5,115.60 27,067.30 75,932.70 United Way of the St. Pau/ Area 120,227.00 9,978.00 50,379.00 69,848.00 St. Croix Area United Waiye 46, 000.00 4,783.00 18,868.00 27,132.00 Community Devel. Block Grants 50,000.00 7,369.17 17,375.63 32,624.37 Other .Ibn. Ind iv idual/Commun. 20,000.00 4,727.00 13,035.46 6,964.54 Annual Fund 11,000.00 1,000.00 8,539.42 2,460.58 Fine Thicome /ACEPT arm 6,000.00 950.65 4,289.80 1,710.20 Admia. "Revenue Hil a Hose 80, 963.00 6,724.42 33, 622.10 47, 3 Manuai1 Book Sales 1,000.00 121.50 285.20 714.80 In- Kiilyd Revenues 0.00 3,103.33 15, 420.05 (15,420.05) Endowment Income 7,000.00 0.00 0.00 7,000.00 Interast on Investarts 5,000.00 388.28 2,001.98 2,998.02 Other Income 0.00 0.00 0.00 0.00 TOTAL REVBJUES 1,170,231.00 157,515.93 519,865.33 654,365.67 EXPENSES *41- Salaries 694,124.00 49, 671.98 242, 901.31 451, 22.69 Volunteer Staff Relief 0.00 0.00 192.00 (192.00) Health, Disability, Dental Ins. 74,825.00 5,583.35 32,647.79 42,177.21 Fringe Benefits Employer 75,301.00 7,289.42 28,100.53 47,200.47 South Coss. Counseling Center 6,250.00 0.00 1,006.92 5,243.08 Contract Labor 29,920.00 2,237.00 6,437.48 23,482.52 Professional Fees 8,500.00 2,068.86 19,743.98 (11,243.98) Household Supplies 6,000.00 (438.25) 1,676.63 4,323.37 Clothing /Personal 2,500.00 180.48 337.98 2,162.02 Food 10,512.00 496.33 4,705.68 5,806.32 Office Supplies Materials 10,000.00 1,377.56 5,417.27 4,582.73 Printing Copy Charges 11,000.00 862.83 3,288.07 7,711.93 Newsletter Printing Postage 9,000.00 380.00 3,286.27 5,713.73 Telephone Pagers 20,084.00 1,192.66 6,071.15 14,012.85 Postage Shipping 6,000.00 614.68 2,981.81 3,018.19 Travel Expenses 29,000.00 3,341.46 15,159.17 13,840.83 Staff Development 7,200.00 365.00 1,443.00 5,757.00 Dues Subscriptions 1,000.00 546.50 1,613.38 (613.38) Office Rent Utilities 54,852.00 4,409.28 22,849.80 32,002.20 Liability Insurance 12,000.00 0.00 9,820.55 2,179.45 Equipment Purchases 6,000.00 308.57 7,207.03 (1,207.03) Equipment Repair !taint. 1,700.00 195.50 1,581.86 118.14 Equipment Replacements 5,000.00 0.00 79.00 4,921.00 Building /Grounds 7,000.00 137.00 403.40 6,596.60 Depreciation 0.00 83.33 416.65 (416.65) Promotion Advertising .0.00 309.42 868.08 (868.08) Battered Women's Personal 1,000.00 (296.00) 668.92 331.08 Administrative Allocation 80,963.00 6,724.42 33,837.76 47,125.24 Miscellaneous Expenses 500.00 0.00 0.00 500.00 In -Kind Supplies/Labor PP 0.00 2,020.00 10, 053.40 (10, 0.,3.40) TOTAL EXPENSES 1,170,231.00 89,661.38 464,796.87 705,434.13 NET REVENUES (EXPENSES) 0.00 67,854.55 55,068.46 (55,068.46) C iu) aA�rtm�t Mc S- 1994 THRU 1998 CAPITAL -7 -7 3 IMPROVEMENT PLAN GENERAL CAPITAL IMPROVEMENTS CAPITAL ITEMS 1994 1995 1996 1997 1998 TOTAL OFFICE AREA: computer needs 4,000 $4,000 copier 12,000 $12,000 fax machine $0 telephone system $0 office chairs 1,000 $1,000 desks /partitions 3,000 $3,000 filing system $0 carpeting /curtains 20,000 20,000 $40,000 KITCHEN AREA: stove $0 microwave $0 refigerator 1,000 $1,000 table /chairs 1,000 $1,000 cabinets /counters $0 MEETING AREA: a.v. 2,000 $2,000 cable equipment 5,000 $5,000 miscellaneous $0 table /chairs 2,000 $2,000 carpeting /curtains 12,000 $12,000 remodeling 10,000 $10,000 MISCELLANEOUS: voting booths $0 voting machines 1,000 $1,000 building sign 500 $500 roof 10,000 $10,000 remodeling 6,500 $6,500 TOTAL CAPITAL ITEMS $55,500 $9,500 $45,000 $1,000 $0 $111,000 FUNDING SOURCES: GENERAL CAPITAL IMPROVEMENT FUND 55,500 9,500 45,000 1,000 0 $111,000 SALVAGE VALUE $0 CAPITAL NOTES /BONDS $0 OTHER SOURES $0 TOTAL FINANCING $55,500 $9,500 $45,000 $1,000 $0 $111,000 PUBLIC WORKS CAPITAL ITEMS 1994 1995 1996 1997 1998 TOTAL HALF TON PICK UP TRUCK W /PLOW 20,000 $20,000 1 TON TRUCK 25,000 $25,000 SEWER JETTER $0 GENERATOR $O RADIO EQUIPMENT $O TRI -POD HARNESS $0 PORTABLE GENERATOR 3,000 $3,000 NUMATIC HAMMER 2,000 $2,000 STORAGE /REAR BLDG. IMPROVEMENTS 28,000 $28,000 CITY SIGNS 1,000 $1,000 ROOF REPAIR 1,000 1,000 1,000 $3,000 TOTAL CAPITAL ITEMS $34,000 $26,000 $21,000 $1,000 $0 $82,000 FUNDING SOURCES PUBLIC WORKS CAPITAL IMPROVEMENT FUND 34,000 13,000 21,000 1,000 0 $69,000 SANITARY SEWER FUND 7,500 0 $7,500 STORM SEWER FUND 5,500 $5,500 SALVAGE VALUE $O BONDING /OTHER $0 TOTAL FINANCING $34,000 $26,000 $21,000 $1,000 $0 $82,000 I 2 PARK and RECREATION CAPITAL ITEMS 1994 1995 1996 1997 1998 TOTAL COMMUNITY PARK: rink flooding improv $O tennis court lights 3,000 $3,000 play equipment SO landscaping 1,000 1,000 1,000 $3,000 signage $0 parking lot improv. E0 volleyball sand pit 3,000 $3,000 trail rehab 6,000 $6,000 vita course improv. 10,000 $10,000 basketball court imp S0 ballfield rehab S0 bleachers 1,200 $1,200 ice rink lights S0 play area shelter $O TOTAL COMMUNITY PARK $23,000 $1,000 $2,200 SO SO $26,200 CURTISS FIELD: landscaping 500 500 $1,000 ballfield rehab $O ice rink improv 5,000 $5,000 fence replacement 10,000 $10,000 play equipment SO parking lot improv. SO TOTAL CURTISS FIELD $500 55,500 $10,000 $0 $0 $16,000 UNIVERSITY GROVE: landscaping SO ice rink improv S0 park improvements $0 play equipment S0 parking lot improv. $0 TOTAL UNIVERS. GROVE SO $0 $0 SO $0 $0 FALCON HEIGHTS SCHOOL: ice rink improv $O ballfield rehab 5,000 $5,000 miscellaneous improv 62,000 $62,000 TOTAL F. H. SCHOOL $0 $67,000 $0 $0 $0 $67,000 TRAIL SYSTEM IMPROV. 40,000 $40,000 PARK MAINTENANCE: snow blower $O riding mowers 4,000 $4,000 tractor SO TOTAL PARK MAINT. SO $4,000 $0 $0 $0 $4,000 TOTAL CAPITAL ITEMS $23,500 $117,500 $12,200 $0 $0 $153,200 FUNDING SOURCES PARK RECREATION CAPITAL FUND 23,500 77,500 12,200 5113,200 SALVAGE VALUE $0 DONATIONS /GRANTS $0 INFRASTRUCTURE 40,000 $40,000 TOTAL FINANCING $23,500 $117,500 $12,200 SO $0 $153,200 C��' 1 1 1 INFRASTRUCTURE IMPROVEMENTS CAPITAL ITEMS 1994 1995 1996 1997 1998 TOTAL SEALCOATING 20,000 20,000 20,000 20,000 20,000 $100,000 ALLEY REPLACEMENT 400,000 $400,000 AUTUMN, SUMMER, and PRIOR $0 UNIVERSITY GROVE AREA $0 PASCAL, LARPENTEUR TO ROSELAWN 192,000 $192,000 HOLTON, LARPENTEUR TO ROSELAWN 192,000 $192,000 FOWELL AVE. OVERLAY S0 RUGGLES, HOLTON TO HAMLINE ALBERT SHELDON, RUGGLES TO ROSELAWN S0 LARPENTEUR AVE. WEST CITY LIMITS TO SNELLING 400,000 $400,000 SNELLING TO HAMLINE 100,000 $100,000 CLEVELAND AVE. S0 TOTAL IMPROVEMENTS 520,000 5920,000 520,000 5404,000 520,000 51,384,000 FUNDING SOURCES INFRASTRUCTURE FUND 523,750 43,690 5567,440 SPECIAL ASSESSMENTS 356,250 230,400 5586,650 MSA FUNDS 20,000 20,000 540,000 GENERAL FUND 20,000 20,000 20,000 20,000 20,000 5100,000 STORM SEWER FUND 68,910 568,910 SANITARY SEWER FUND $0 WATER FUND 21,000 521,000 BONDING /OTHER S0 TOTAL FINANCING 520,000 5920,000 520,000 5404,000 520,000 51,384,000 FIRST BUDGET WORKSHOP FOR 1994 28 July 1993 Summary of workshop discussion's impact on the budget (Attachment 1) The following items discussed at the workshop directly affect the 1994 budget in the following ways: Creating more short videos for cable viewing will increase the cable budget by about $400 Four videos made for about $75 each.) Fine tuning the residential zoning code. This will require about $1,000 of consulting planner's time which is routinely budgeted. Reworking the capital improvement program (CIP) for ten years incorporating all revenue sources and replacement items may require the use of a financial consultant to put on a computer program that deals with long -term debt if it cannot be done in -house with the purchase of a new software package. If the outside consultant is used, the cost would be about $3,000 to $5,000. II. Fiscal policies (Attachment 2) The staff is recommending the addition of four fiscal policies. Some of these are already being followed by the city. IV B Reserve Policy: At year end, if the general fund balance has a reserve for working capital at a minimum balance of 45% of the next year's operating budget, the remaining reserves will be transferred to the capital improvement funds on a projected needs basis as determined by the five year capital improvement plan by city council approval. VI B Debt Policy: The city will refinance or call any debt issue when interest rates are beneficial for future debt savings. VII. B. Assessment Policy: The city will evaluate its assessment policy on properties benefitting from a capital project at the outset of each project. The city will provide a payment period with a minimum interest rate of 2.5 per cent over the debt payment rate for each project as follows. Street reconstruction 10 years Storm sewer 10 years Street resurfacing 5 to 10 years Water and Sewer to be determined X. Donation policy: A. The city will consider giving donations within its budget constraints to service organizations or projects that meet the following guidelines: 1. Must be an intergovernmental service or project. 2. Contribution to be proportional to population. 3. Must be ongoing or be part of an ongoing effort with established goals and measurable results. 4. Must be something the city cannot accomplish by itself. 5. Must meet the legal requirements of promoting and ensuring the health, safety and welfare of Falcon Heights citizens. 6. The request shall be made at or before the budgeting cycle so it can be included in the next year's budget. 7. The city shall establish a maximum donation amount of 10,000 for the 1994 budget (This is about 10% of the general fund budget in past years.) B. Donations recommended for 1994 that meet the criteria: 1. Northwest Youth and Family Services $6,032 2 Dispute Resolution Center 100 3. Retired Senior Volunteer Program 40 4. Share -A -Home Program 650 5. Roseville Senior Program $1,444 6. Family Violence Network 675 Total $8,941 5 The Roseville Senior Program is requesting $1,444 based upon the city's share of the program's budget shortfall of $16,000. The city's share is based upon the city's population age 60 and over, which is 9% of the senior population in district 623, the service area of the program. This is the first request made by the senior group after an initial discussion earlier in the year. (Attachment 3) 6 The Family Violence Network submitted a request for $5,000 to each suburban Ramsey county city to compensate for a $22,500 budget grant shortfall from Ramsey County. (Attachment 4) The interim director of the Family Violence Network said that the request was made in hopes of getting some of the funding. City staff spoke with Shirley Pierce of Ramsey County to determine the reason for the grant shortfall. She indicated it was a re- distribution of the advocacy funds between the city and suburban advocacy groups. This may not occur each year. The money is for direct advocacy or intervention to help the victim at the time of a domestic call as well as follow -up help finding a safe house and going through criminal or civil court action. The Roseville police have been using the Family Violence Network since August, 1992. The program meets all the criteria with the exception of the $5,000 request. There are two approaches to determining Falcon Heights's funding, which according to policy must be based upon population: 1) actual use (4 out of 442 cases) 1% of cases X $22,500 (grant shortfall) $225 2) percentage of population of service area (suburban Ramsey County) 3% of population X $22,500 (grant shortfall) $675 Staff recommends donating according to the population share of suburban Ramsey County rather than the actual use by the Falcon Heights's population. III. Compensation An annual cost of living increase is granted to employees. Cities are varying between 2 1/2% and 3% for 1994. A minimum 2 1/2% increase is recommended. Staff recommends setting a maximum dollar health benefit for employees based upon the city covering the same percentage of health care insurance on the lowest cost policy for families. (e.g. 75% of lowest cost plan.) It is desirable to have the city share of the health compensation remain constant unless price increases preclude this. IV. Draft Draft Draft Capital Improvement Program (Attachment 5) The attached capital improvement programs are a rough draft. These will be revised based upon Park and Recreation Commission input. The fire department program is still being revised. All capital improvement programs are subject to change as part of the overall CIP update planned for 1994. Staff recommends that each departments' 1994 -1995 CIP plans remain at or below the previously anticipated funding until a thorough of review of the revenue sources, funding allocations and future needs can be completed. 1 P -2. Proposed amendments to the commercial development moratorium Chapter 5, Section 5.02, Development Restrictions and Applicability ACTION: P -3. University Grove Park Improvement Project ACTION: P -4. Discussion of alley meeting with the Northome residents ACTION: P -5. Request for the administrator to meet with Roseville 623 school officials to discuss plans for assessing the school district for resurfacing and constructing parking areas, sidewalks and lighting in conjunction with the Falcon Heights Elementary School remodeling. ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: IX. ADJOURNMENT BUDGET WORKSHOP FOLLOWS MEETING