HomeMy WebLinkAboutCCAgenda_93Oct13 City of Falcon Heights
AGENDA
Regular Meeting of the City Council
October 13, 1993
I. CALL TO ORDER: 7 p.m.
II. BALDWIN CIERNIA GEHRZ GIBSON TALBOT
JACOBS CHENOWETH HOYT ATTORNEY
ENGINEER
III. COMMUNITY FORUM
IV. APPROVAL OF MINUTES: September 15, 1993
V. PUBLIC HEARING: None
VI. CONSENT AGENDA:
C -1. Disbursements
a -1. General Disbursements through 9/17/93, $341,593.03
a -2. General Disbursements through 9/30/93, $22,954.76
a -3. General Disbursements through 10/7/93, $8,713.36
b -1. Payroll, 9/1/93 9/15/93, $12,244.52
b -2. Payroll, 9/16/93 9/30/93, $11,056.90
C -2. Licenses
C -3. Council Chamber remodeling Change Order #1
C -4. 1993 Audit Contract
C -5. Request for reimbursement for curb /gutter not replaced
in Falcon Woods
C -6. Addition of sidewalk, curb and gutter along Hoyt
Avenue between Folwell and Cleveland to the 1993
street project with related cost to the University of
Minnesota
C -7. Parks and Recreation Fall /Winter Program Staff
Appointments
C -8. Scheduling of canvassing meeting for 1993 city
election for November 3, 1993
C -9. Request to dispose of 1948 Reo Fire Truck
C -10. Request to authorize purchase of 2 self- contained
breathing apparatus and 5 bunker coats for fire
department
VII. POLICY AGENDA:
P -1. Business outreach partnership proposal
ACTION:
P -2. Consider a resolution recognizing Wednesday, October
27, 1993 as "Unfunded Mandates Day
ACTION:
(over)
P -3. Review and approval of the environmental assessment
and associated publication of notices of no
significant impact and intent to release funds for
the city's 1993 CDBG project
ACTION:
P -4. Contract for relocation services for the 1993
Community Development Block Grant
ACTION:
P -5. Schedule special meeting /workshop for Saturday,
October 16, 1993
ACTION:
VIII. INFORMATION AND ANNOUNCEMENTS:
A -1. Proclamation of the Suburban Area Chamber of
Commerce recognizing Manufacturers Week in Falcon
Heights
I -1. Human Rights Commission Minutes of 9/21/93
I -2. a. Solid Waste Commission Minutes of 8/12/93
b. Solid Waste Commission Minutes of 9/9/93
IX. ADJOURNMENT
Consent Consent o e� 0 ent Consent Conse Consent
Meeting Date: 10/13/93
Agenda Item: C 11
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Fertilization of University Grove boulevard
trees affected by 1993 road reconstruction
project
SUBMITTED BY: Linda Treeful, City Forester
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY: Tree root cutting was unavoidable in order
to complete the road reconstruction project in the University
Grove area. Fertilization should improve the root mass and
density of the affected trees.
Fertilization estimates from S &S and Rainbow Tree Company were
$1,695.00 and $1,688.70, respectively.
The forester wishes to question both tree services about some of
the details of the fertilization. S &S is the city's present tree
removal contractor. The forester recommends that S &S be given
the work as the company has been excellent to work with; they are
reliable, courteous, and react quickly in emergencies.
ACTION REQUESTED: Approve expenditure not to exceed $1,695.00 to
have University Grove trees fertilized before Thanksgiving, 1993.
L
MINUTES
SPECIAL CITY COUNCIL MEETING
15, 1993
Baldwin convened the meeting at 7:00 p.m.
PRESENT
Baldwin, Ciernia, Gehrz, and Gibson Talbot. Also present were
Chenoweth and Hoyt.
ABSENT
Jacobs.
MINUTES OF 9/8/93 APPROVED
Council approved the Minutes of September 8, 1993 by unanimous
consent.
ADDENDUM TO CONSENT AGENDA
Council approved the addition of Item C -5, Authorization to
purchase entrance signs for Community Park at a cost of $2,400.
CONSENT AGENDA APPROVED
Council approved the following Consent Agenda by unanimous
consent:
1. Approval of city administrator's annual salary
adjustment
2. Cancellation of the September 22, 1993 regular council
meeting
3. Authorizing payment No. 2 to Frattalone Construction
for the 1993 Improvement Project ($220,615.41)
4. Approving additional fee for city building official for
Falcon Heights Elementary School construction project
5. Authorization to purchase two entrance signs for
Community Park from C. F. Anderson at a cost of $2,400
CITY TO ISSUE REQUESTS FOR PROPOSALS FOR POLICE SERVICE FOR 1995
Baldwin explained that the present police contract with Roseville
stipulates certain conditions upon which the contract could be
terminated including the opportunity to terminate after 5 years
of service. He noted that past city policy has been to
periodically request proposals for all contract services to
ensure the best possible service for the money and since the
police contract is in its fourth year it would be in keeping with
city policy to discuss the matter at this time.
Hoyt reviewed the policing service commenting on the
o
MINUTES
AP SEPTEMBER 15, 1993
PAGE 2
service, responsiveness to emergencies, implementation of a very
successful Neighborhood Watch program, good response time, etc..
She explained that in the past the city has requested proposals
for police service to guarantee that the service meets the
community's needs and ability to pay. Conditions to terminate
the current contract are met. Now that the city is entering the
fifth year of service, it seems timely to discuss issuance of an
RFP for 1995 at this time.
Stressing that the preparation and issuance of requests for
proposals is a complex and time consuming project, Hoyt offered a
proposed list of steps and a time -line for consideration should
council determine it prudent to request proposals.
Baldwin read a letter from absent councilmember Jacobs giving his
full support in requesting new proposals to ensure that the
city's changing needs are met and that the service is
competitively priced.
A discussion ensued regarding the city council's duty of
periodically reviewing services, the importance of meeting
changing needs of the community, an opportunity to perhaps
approach services in a different way, the importance of ensuring
the best service at an affordable price, and that it now seems to
be the appropriate time to consider terminating the present
contract as provided in the contract.
All members present indicated their support of issuing requests
for proposals for policing service for the year 1995.
Baldwin commented on the good service provided by the Roseville
Police citing the low crime rate in Falcon Heights, one of the
lowest in the metro area, the successful implementation of the
Neighborhood Watch program, and quick response time for
emergencies. All members commented on the good service provided
by the Roseville Police.
Following the discussion Gibson Talbot moved that the city
administrator be authorized to prepare requests for proposals for
police service and alternative mechanisms for the council to
receive citizen comment on public safety, to send the city
manager of Roseville a preliminary notice of termination as
stated in Section XI of the police contract, and to invite the
Roseville police department to assist in preparing the RFP and to
submit a new proposal for police service to Falcon Heights in
response to the RFP. Motion carried unanimously.
4
MINUTES
SEPTEMBER 14, 1993
PAGE 3
CITY OFFERS EARLY RETIREMENT OPTION TO ELIGIBLE EMPLOYEES UNDER
MINNESOTA STATE LAW
Hoyt briefly reviewed the early retirement options the city has
the right to offer to city employees and recommended that council
consider offering Option 1 which provides an increase in the
pension formula at no cost to either the city or the employee.
She explained that only one employee, the city clerk, qualifies
for, and is interested in the program. Following a brief
disucssion Gehrz moved that Option 1 of the early retirement
program be offered to qualified employees. Motion carried
unanimously.
PROPOSED RESOLUTION AFFIRMING THE CITY CLERK POSITION AFTER
RETIREMENT OF PRESENT CLERK
Hoyt explained that due to state law governing the early
retirement options, and the council offering Option 1 to the city
clerk, the city council is required to adopt a resolution
maintaining the position after her departure. The proposed
resolution certifies that maintaining the city clerk's position
is critical. Ciernia moved adoption of R -93 -34 which carried
unanimously.
RESOLUTION R -93 -34
A RESOLUTION MAINTAINING CITY CLERK POSITION
ADJOURNMENT
The meeting was adjourned at 7:42 p.m.
Tom Baldwin, Mayor
ATTEST:
Shirley Chenoweth, City Clerk
Meeting Date: 10/13/93
Agenda Item: C 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Disbursements
SUBMITTED BY: Tom Kelly, Finance Director
REVIEWED BY:
EXPLANATION /SUMMARY:
A -1. General Disbursements through 9/17/93, $341,593.03
A -2. General Disbursements through 9/30/93, $22,954.76
A -3. General Disbursements through 10/7/93, $8,713.36
B -1. Payroll, 9/1/93 9/15/98, $12,244.52
B -2. Payroll, 9/16/93 9/30/93, $11,056.90
ACTION REQUESTED: Approve
1
DATE 09/17/93 TIME 10:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE
APPROVAL OF BILLS
PERIOD ENDING:
2 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
3
4
s AMERICAN LINEN SUPPLY CO. 8/31 9/14 CLEANING FIRE FIG 74.74
6
AWARDS S1f HAMMOND EN LADUE PARK 80.n
7
6
9 ALL- AMERICAN BOTTLING COR POP EMPLOYEE 120.00
z 10
tt BROWNING- FERRIS IND. SEPT. WASTE REMOVAL BUILDING 140.50
12
13 ROSS BERNDT
—e5 —Erms REVUE S 5
14
is BUDGET SIGN GRAPHICS 4 MAGNETIC SIGNS ADMINIST 52.74
16 0
17 COLONIAL INSURANCE STD INSURANCE ADMINIST 111.00
is COLONIAL INSURANCE STD INSURANCE FINANCE 53.10
79 COL ON I N5URANEE STD I NSURANCE FIRE F1 16. 00
120 COLONIAL INSURANCE STD INSURANCE FIRE PRE 36.45
21 COLONIAL INSURANCE STD INSURANCE STREETS 54.70
'Ti- G i- i i 271.25
23
24 CY'S UNIFORMS UNIFORMS FOR DAVE STREETS 308.40
as GY Ci f I RT FOR 8 t t�Rh
126
TOTAL FOR CY'S UNIFORMS 334.30
27
ze DfAHL OH1 RDLOW- R --U NG PLANNING 31.8(
29
30 E -Z RECYCLING, INC. AUGUST RECYCLING 83 TIF B 2,268.00
31
32 FALCON LANES SUMMER LANE RENTAL PARK PRO 96.00
33�
?4 777777 F. M. R ?TTALONE AT ESTIMATE #'E 220, 61f 41
361 FIRE MI;RSHAL ASS00. OF MN 91 FIRE CODE FIRE PRE 5.00
37
3e GLENWOOD INGLEWOOD 10 GALLONS OF WATER BUILDING 10.70
GOPHER STATE ONE- C L—f GUGT bee -TEO STREETS 3.00
I 4t
I42 HARVEST STATES COOP. AUGUST FUEL STORM SE 28.62
144 ICMA RETIREMENT TRUST 457 SEPT RETIREMENT FINANCE 20.00
45
a6 INTERMEDIATE D 1 S 887 EMT COURSE 3CHULTZ RESCUE 495:00
).)47
481 JANKE, KATHLEEN SEPT FIRE DEPT CLEANING FIRE FIG 100.00
49'
?50 KELLY, TOM 8/4 TO 9/17 MILEAGE FINANCE 13.05
57
521 KN I -LUMBER CO f S- 14
AL -CR 914W STREET 105. CO
1 54 KONICA BUSINESS MACHINES COPIER MAINTENANCE ADMINIST 106.63
54
55
ss DAVID W. KRIESEL, INC. SEPT BLDG INSP PLANNING 500.00
7 CLCM i;URiAJETZ MILEACC f IRC FIO 10.05
DATE 09/17/93 TIME 10 :01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
APPROVAL OF BILLS
-1 PERIOD ENDING:
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
21
13
41
I5 28444 LEAGUE OF MN HUMAN RIGHTS 'E FOR HUMAN RIGHTS CONF. HUMAN RI 60.00
1 6
1
LEAGUE OF MN CITIES 93 -94 LEAGUE DUES LEGISLAT 3,027.00
8
si
LEONARD, STREET DEINARD 7/13 TO 8/12 LEGAL LEGAL 2;1
o T
11 I M -75 BUILDING MAINTENANCE AUGUST CLEANING BUILDING 154.43
1 13 1 MAIER STEWART ASSOC. AUGUST ENGINEERING ENGINEER 795.02
4I MAIER STEWART ASSOC. AUGUST ENGINEERING CLEVELAN 67.87
15 -N6--INEERF -NC 10.11
I MAIER STEWART ASSOC. AUGUST ENGINEERING 18,131.70
77 MAIER STEWART ASSOC. AUGUST ENGINEERING INFRASTR 1,166.57
18, *m*- -T-83AL- FOR MAIER STEWART SSO 20,171.35
19
I METRO. WASTE CONTROL COMM OCTOBER SEWER SANITARY 48,540.00
21
22 MIDWEST BUSINESS PRODUCTS MISC SUPPLIES ADMINIST 245.78
1'23
24 aNWAY FIRE 8 SAFETY SCEtTEHEITE FIRE FIS I5.£ S
25
ze STATE OF MINNESOTA REFUND OF OVERPAYMENT 15.76
27
NSP AUGUST GAS BUILDING 25.35
12929 1 NSP AUGUST ELECTRIC PARK MAI 341.35
N&+} A1lGtiSI- ELECT tIO Sift. LILT 22. 7Cs
1
NSP AUGUST ELECTRIC SANITARY 15:.92
)32• TOTAL FOR NSP 544. 10
I-,
34
N ORTH STAR STATE RANI: 9/15 FEDERAL AX ADMINIST 3,049.71
1 36
-ONE-HOUR LOUR MTL} PHOTO- i F1JRtS FiDlYf I N3$
371
3s1 ONE PLUS TWO INC COLORING BOOKS FIRE PRE 426.00
391
40' OXYGEN SERVICE COMPANY RESCUE AIR RESCUE S 18.00
411
42
PC-KA _-9/ -1 -AERFr ADM1- N-1-ST 1-4-27-4.-63
43'
I 1
44 1 PERA OCTOBER LIFE ADMINIST 12.00
las PERA -OCTOBER LIFE FIRE F-1 1 +0-
46 PERA OCTOBER LIFE FIRE PRE 12.00
;'47 TOTAL FOR PERA 36.00
a6!
491 PRIMA 94 PRIMA MEMBERSHIP 198.00
511; CITY -OF- SA-IN -PflUL DRILL— TR8- I-N-1NG -S -TE FIRE ("IC 100, -00
152
53 ST. PAUL RAMSEY I V. SOLUTIONS RESCUE S 73.10
54
55
)56 RAMSEY COUNTY SEPTEMBER INSURANCE ADMINIST 3,287.50
ROAD RESCUE, INC. 1.V. TRAINING RESCUE 3 323-00
c
DATE 09/17!93 TIME 10:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
APPROVAL OF BILLS
PERIOD ENDING:
CHECK* VENDOR NAME DESCRIPTION DEPT. AMOUNT
2
131
14
I
CITY OF ROSEVILLE OCTOBER POLICE POLICE 21,512.00
17I
SUBURBAN HARDWARE KEYS BUILDING 2.36
s
SUBURBAN HARDWARE MISC. THINGS PARK MAI 43.57
9 E
1 1°1
1 SUBURBAN HARDWARE SAW TREE PRO 15.31
I12' SUBURBAN HARDWARE BOLTS NUTS STREETS 47. 10
L -OTA F a u I n tr7: `76
1 13
114
h5 TAFF, SUSAN HOYT OFFICE SUPPLIES ADMINIST 15.89
TAFF, SUSAN HOYT SEPTEMBER MILEAGE ADM N7 ST 16S.in0
16
17 1
I18f TAFF, SUSAN HOYT COUNCIL MEETING ADMINIST 40.00
TOTAL FOR TAFF, SUSAN HOYT 220.89
'm 1 19
I 20 TEAM LABORATORY CHEMICAL ICE MELT PARK MAI 154.06
21 v
22
23
24 US POSTMASTER 3RD QTR SEWER BILLS SANITARY 250.00
25
26 UNITED WAY SEPTEMBER DONATION ADMINIST 36.00
1 27 UNITED WAY SEPTEMBER DONATION FINANCE 12.00
tai UNITED WAY SEPTEMBER DONATION FIRE 5 t
TOTAL FOR UNITED WAY 53.00
29 1
130
UOWESfi €Etttf R UGUST €HONE SERVICE RESCUE mss 11.47
1 32 11
USWEST COMMUNICATIONS PHONE SERVICE FIRE FIG 58.33
331, LiemEaT-EEIMMtm epTION`J HONE SEA toNC+ II I BttltDiNO 3t
34 TOTAL FOR USWEST COMMUNICATION 365.15
35 i
y 136
BRODER1E BERNARD AUGUST MItEAGE AEWHN ST 6.a3
37
,3 28445 JAMES ANDERSON 4X6 WALL DISPLAY FIRE FIG 85.99
14°
AMOCO OIL CO. LEASE OVERPAYMENT ADMINIST 9,240.00
ya,
EDWAKD MAINS BASKETBALL REFUND
1
aa WILLIAM STUMP REFUND OVERPAYMENT 204.36
145
46
47 TOTAL FOR BANK 01 341,593.03
461
50 GRAND TOTAL 341, 593. 03
151
1521
1531
541
55
A;
f
CT DATE 09/30/93 TIME 03:22 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 09/30/93
1
2 1 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
3
5 AMERICAN LINEN SUPPLY CO. 9/28 LINEN CLEANING FIRE FIG 39.31
s
AMERICAN BANK 2ND 84 T IF B 18
e' BRC ASSIST CENTER 30 VOTING BOOTHS GENERAL 5,792.55
10
BLOMBERG PHARMACY FILM DEVELOPED FIRE PRE 4.25
ii
12
BLOMBERG PHARMACY FILM DEVELOPED FIRE FIG 4.04
E** TOTAL FOR DLOMBERG PHARMACY 8.29
13
f
14 1 BOARD OF WATER COMMISION 8/17 TO 9/15 WATER BUILDING 15.50
15
16
17 SHIRLEY CHENOWETH COFFEE SUPPLIES ADMINIST 39.40
181
pip t9 COLONIAL INSURANCE -STD INSURANCE ADM -T -INIS 111.
00
4
20 COLONIAL INSURANCE STD INSURANCE FINANCE 53.10
21' COLONIAL INSURANCE STD INSURANCE FIRE FIG 16.00
22 COLONIAL INSURANCE STD INSURANCE FIRE PRE S'6.45
23 COLONIAL INSURANCE STD INSURANCE STREETS 54.70
TOTAL FOR COLONIAL INSURANCE 271.25
ir 241
eel PAUL COLTON INTER MILEAGE PLANNING 6.42
D 26
LL`
0 28 E Z RECYCLING, INC. SEPT RECYCLING 03 TIF B 2,C3.@0
U
V 29
3o CITY OF FALCON HEIGHTS BLDG PERMIT COUNCIL CHAM GENERAL 74.50
31 CITY OF FALCON HEIGHTS 3RD QTR SEWER PARK MAI 70.00
32 TOTAL FOR CITY OF FALCON HEIGH 179.50
33
34 SUE GEHRZ LEAGUE CONFERENCE PARK LEGISLAT 10.00
35
a" 3 GOLDSTAR CHEMICAL CORP. 5 GALLON TANK CONTAINER FIRE FIG 100.60
i
38
39 HAR MAR LOCK KEY KEYS FOR OFFICE BUILDING 47.33
40
41 INSTY PRINTS PLUS 94 BUDGET COVER FINANCE 41.09
42 INSTY— PRINTS PLUS ENVELOPES ADMINIST 121.45
>Fx x- TOTAL FOR INSTY PRINTS PLUS 162.54
43
44!
45 IN —TOWNE INDUSTRIES NEW ZONING MAPS ADMINIST 362.10
40
all DAVID W. KRIESEL, INC. 3RD QTR PLUMBING INSPEC. PLANNING 143.25
48f DAVID W. KRIEBEL, INC. SCHOOL PLAN CHECK PLANNING 1,095.17
49 TOTAL FOR DAVID W. KRIESEL, IN 1,238.43
51[ 'EPf1IR FIRE DEPT DOORG BUILDING 300.10
i_ 53 1 MIDWEST BUSINESS PRODUCTS OFFICE SUPPLIES ADMINIST 132.95
54
ss€ MINNESOTA'S BOOKSTORE 93 MN LAWS BOOKS ADMINIST 48.80
v
DATE 09/30/93 TIME 03:22 CITY OF FALCON HEIGH COUNCIL REPORT PAGE
C APPROVAL OF BILLS
PERIOD ENDING: 09/30/93
1 1 CHECK# VENDOR NAME DESCRIPTION DEFT. AMOUNT
2
4
5
6 MINN. POLLUTION CONTROL EMISSION TEST ON PICK UP STREETS 3.00
7
1 e
MN REAL ESTATE JOURNAL 2YR SUBSCRIPTION ADMINIST 89.00
9
1"3101 NN RECREA r -E PARK R 16S 0
11
12 NSP. AUGUST ELECTRIC BUILDING 730.'x5
7 3 1 9 5 1 A U G U S T ELECTRIC EME RGEN 6: a8
14 1 NSP AUGUST ELECTRIC PARK MAI 21.62
NSP AUGUST ELECTRIC SANITARY 15.18
151
x* TOTAL FUR '4 3
161
17
1 18 NSP SEPT. STREET LIGHTS STR. LIG 2,033.63
20 NORTH STAR STATE BANK 9/30 FEDERAL TAXES ADMINIST 3,242.09
21
221 8/13 TO P€tRK_ MAf 8565
231
sad PER 9/30 PERA ADMINIST 2,0b3.41
E C 261 PAKOY, GENE 3RD QTR HEATING INSPEC. PLANNING 870.38
LL 1
o 27
28 PH Itt S, WASTE QP r HOUS€ Y &r T i B am
29
¢s 30 RAMSEY COUNTY RECORD 3 EASEMENTS LEGISLAT 58.50
31
32 REFLECTA PRODUCTS COMP. HELMET CRESCENTS FIRE FIG 5.00
33
as �c FIG 30.00
f, 35
36 ST. PAUL PIONEER PRESS 10/7 TO 12/29 NEWSPAPER ADMINIST 16.00
39 SUPER AMERICA FUEL FIRE FIG 2.67
39 SUPER AMERICA FUEL STREETS 36.00
401 SUPER AMERICA FUEL PARK M
4l SUPER AMERICA FUEL STORM SE 21.39
421 SUPER AMERICA FUEL SANITARY 72.20
43i `'SUPER AMERICA FUEL RESCUE 8 84.33
44 TOTAL FOR SUPER AMERICA 267.39
Wa g 46 J LINDA IREEFUL faORESTOR MILEAGE TREE 34 8
471
1 43 TAFF, SUSAN HOYT SUPPLIES ADMINIST 15.89
1 TAFF, SUSAN HOYT SEPT. MILEAGE ADMIi4I3T 16.00
1 TAFF, SUSAN HOYT COUNCIL MEETINGS ADMINIST 2 20.00
1511 TOTAL FOR TAFF, SUSAN HOYT 200.89
521
53 USWESi COMMUNICATIONS PARK PHONES PARK R 160.5
54
7� KRINKIE HTG A/C PERMIT REFUND LAUDERD. 80.00
4111 DATE 09/30/93 TIME 03:22 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
[AP APPROVAL OF BILLS
PERIOD ENDING: 09/30/93
1 1 CHECK* VENDOR NP/1E DESCRIPTION DEPT. AMOUNT
e
PERMIT REFUND LAUDERD. 0.50
KRINKIE HTG A/C
5 TOT 80.50
FOR KRINKIE HTG A/C
78 TOTAL FOR BNK 01 22,954.76
s
lo1
ii
GRAND TOTAL 22,954.76
12
13'
14
15
16
17
181
f' 19!
201
211
221
231
241
E 25'
261
0 271
28
0
29
W 30
32
33 r
34
35
36
,.,4133• 37
381
39t
401
41'
421
431
44 t
45,,
5 461
471
481
49
50: i
51i
52
0 53
54
55
56
PERIOD END DATE 09/15/93 *FILE NOT UPDATED PAGE 1
SYSTEM DATE 09/16/93
C H E C K R E G I S T E R
CI iCCR- -HECK- EMPLOYEE NAME CHECK CHECK
2
TYPE DATE NUMBER NUMBER AMOUNT
a 0 0 16 93- N I I
30 DAUMAN COE-AC 31 -£&21 318.9
5 0 9 16 93 31 BERNDT, ROSS 21622 106.88
0 9 16 93 32 BROWN, RAYMOND 21623 78.00
6
-0 9-4-6 -93 33-- HOLMGREN JOHN -SR.. -21624 154.
7., 0 9 16 93 34 KURHAJETZ, CLEMENT 21625 190.63
3 0 9 16 93 35 LINDIG, LEO 21626 73.80
9,_''''101 0 0 16 '1 36 CCIIAUFFERT, C 21 15:
11 0 9 16 93 38 MORGAN, JAY 21628 56.22
12! 0 9 16 93 40 ANDERSON, KEVIN 21629 152.88
aI 0 -9- 16 -90 -41 BIANCHI, DAVID 21630 1v2 18
a 0 9 16 93 42 CLARKIN, MICHAEL D. 21631 234.88
s 0 9 16 93 43 DOW, MICHAEL J 21632 154.36
0 '3 -1-G 93 45- FULLER, D. 21633 73.50
161 0 9 16 93 47 HEROLD, NATHANIEL 21634 118.14
1
17 I 0 9 16 93 48 HOLMGREN, JOHN H. 21635 137.68
p�yp 1 1 1 8
0 9- 16 -93 49-- LeMAY, DOUGLAS -21636 55- 01
19i 0 9 16 93 50 MARTINEZ, JOSEPH L. 21637 56.06
,20
0 9 16 93 51 McDERMOND, CINDY K. 21638 80.51
+A 9 -1E 9o- 52 McNABB;- GERALD 22639 4c 38
P! 0 9 16 93 53 McNABB, KEVIN 21640 48.30
l, a 0 9 16 93 55 OLSON, JOSEPH E. 21641 109.38
w 0 9
16 -93 56 PETERSON,6REGORYS. 21642 2519
I 0 9 16 9 57 SCHAEFER, RICHARD 21643 106.76
0 9 16 93 59 FULLER, GREGORY M. 21644 303.38
Li i 23 0 -9 16 -93 -60 I- VERSON, TERRY -D- '21645 51
i2e 0 9 16 93 61 DENNIS G. LEMAY 21646 48.13
w 30 0 9 16 93 62 SCHULTZ BRYON A. 21647 79.34
31 0 9 16 93 100-1 CHCNOWCTH, 5I II RLCY 21 878.57
32: 0 9 16 93 1002 TAFF, SUSAN HOYT 21651 1298.05
33 0 9 16 93 1003 IVERSON, TERRY 21652 894.28
34 0 9 16 93 1004 KELLY, TH
35 0 9 16 93 1005 KRIEGLER, CAROL 21654 408.92
36{ 0 9 16 93 1006 MORGAN, JAY 21655 857.79
0 9-- 16 --93 1007 PIIILLIPS, PATRICIA 216-56 721.77-
138' 0 9 16 93 1008 SWENSON, DELORIS 21657 667.43
39 0 9 16 93 1009 WRIGHT, VINCENT 21658 923.61
ao 0 9 16 93 1031 TR f CC UL, LINDA 21 -50 587.41
at 0 9 16 93 1033 TRETSVEN, DAVE 21660 636.66
1
azi 0 9 16 93 1040 SKELLY, JERRY 21661 36.94
43 0 9- 1.6 -93-- 9PH 23.662 41..36
aa
145
47 *TOTALS 12244. 52
l ast
i
I
5O
51`
1521
541
55!
I 561
E 1----
i
PERIOD END DATE 09/30/93 *FILE NOT UPDATED PAGE 1
SYSTEM DATE 09/29/93
E- C H E C K R E G I S T E R
NACUYEE NAME CHECK CHECK
2 I. TYPE DATE NUMBER NUMBER AMOUNT'_
3
4 0 1 27 93 I BALDWIN, THOMAS 3166E 300.31
5 0 9 29 93 6 GEHRZ, SUSAN 21667 277.05
6 0 9 29 93 7 CiERN:[A, PAUL 21668 227.05 I
7 0 9 25 53 8 J`RCftBS, SAM 21669 77.05
8 t 0 9 29 93 10 JAN GIBSON TALBOT 21670 169.05
9
F- I 0 9 29 93 30 BAUMANN, NICHOLAS 21671 47.24
C, 10� 6 655 G G :.I.
0 9 29 93 34 KURHAJETZ, CLEMENT 21673 318.40
1 2 0 9 29 93 36 SCHAUFFERT, CRAIG 21674 135.00
1 3` 0 �'9' 9 38 MGRGANT J€rY 2`t673 33.34
141 0 9 29 93 40 ANDERSON, KEVIN 21676 40.90
15 0 9 29 93 48 HOLMGREN, JOHN H. 21677 62.09
16
17
1 0 9 29 93 61 DENNIS G. LEMAY 21679 113.04
18 0 9 29 93 1001 CHENOWETH, SHIRLEY 21681 878.57
1 19 0 9 29 93 100e TA( F, SUSAN HOY f 2Y682 14:,1.62
20 1 0 9 29 93 1003 IVERSON, TERRY 21683 906.28
211 0 929 93 1004 KELLY, THOMAS 21684 1127.29
22 L 5 KRIEGLER, CAROL 21685 370. 75
23 0 9 29 93 1006 MORGAN, JAY 21686 857.79
24 0 9 29 93 1007 PHILLIPS, PATRICIA 21687 733.77
w 25 SWENSBN, DELORI3 21688 667.43
26, 0 9 29 93 1 009 WRIGHT, VINCENT 21689 923.61
0 27I 0 9 29 93 1031 TREEFUL, LINDA 21690 238.43
28 0 9 29 93 1033 TRETSVEN, D
U 29 0 9 29 93 1065 PAUL M. COLTON 21692 316.09
M 30
31
33E *TOTALS 11056.90
34
35
36
137,
38 i!
39
401
41
421
43
441
45f
MEM
1
47,
48 1
50t
511
521
531
541
551
7
DATE 10/07/93 TIME 09:33 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING:
12 CHECK* VENDOR NAME DESCRIPTION DEPT. AMOUNT
3
4
5 COLLINS ELECTRIC REPAIR TENNIS LIGHTS PARK MAI 118.75
6 COLLINS ELECTRIC REPAIR STREET LIGHTS 47.50
7
GJ
8
9 FOCUS NEWSPAPERS ZONING PROPOSAL ADDS LEGISLAT 50.40
z 10
111 SUE GEHRZ CHAMBER MEETINGS LEGISLAT 13.00
12
13 bUWHtH b1bN LUI''fl-'HNY NU Pt.! SiLNb IN i=HHK PHHK MH1 n /.63
-1 14
15 INSTY— PRINTS PLUS BLDG. MECHANICAL PERMI ADMINIST. 173.20
16
17 IVERSON, TERRY SEPTEMBER MILEAGE FIRE PRE 54.88
18 IVERSON, TERRY SEPT. GAVEL MEETING ADMINIST 5.33
a 1e TOTAL I-UH 1 VLK I tHHY bIG. i`1
7 20
21 DAVID W. KRIESEL, INC. OCTOBER BLDG INSP. PLANNING 500.00
22
)23 LEONARD, STREET DEINARD 8/16 TO 9/15 LEGAL LEGAL 1,335.25
24
25 M -7, BUILDING MH1NILNHNL. bhPILMb P LLtHN1Nb ISULLDUNb 104.43
1m 27 MINNESOTA STATE TREASURER 3RD QTR SURCHARGE 1,140.02
28
29 RAMSEY CLINIC ASSOCIATES 5 EMT REFRESHER CLASSES RESCUE S 775.00
30
31 KHMbLY CUUNIY LLLL .J
)32
33 D. R. SCHULTZ ASSOC INC COUCIL CHAMBER REMODEL GENERAL 3,577.09
34
135 SCHARBER SONS FILTERS FOR JOHN DEERE PARK MAI 24.95
36
Z SUBURBS MY 5
7.7
38 SUBURBAN HARDWARE PLIERS STREETS 18.10
39 SUBURBAN HARDWARE MISC SUPPLIES STREETS 7.24
40 SUbuR6AN HARDWARE 1 *iibL SuPPLlts ,w.n9
141 SUBURBAN HARDWARE SAW SHARPENING TOOL TREE PRO 7.24
42 SUBURBAN HARDWARE MISC SUPPLIES PARK MAI 7.25
43 TOTAL FOR SUBURBAN HARDWARE 181.01
45 TAFF, SUSAN HOYT OCTOBER MILEAGE ADMINIST 165.00
i
Q 46 I HFr, bUbHN HUYI Ntt 11Nb L PL PLHNN1Nb ,SILO. ;30
1:47 TAFF, SUSAN HOYT PAINT SAMPLES BUILDING 30.67
48 TOTAL FOR TAFF, SUSAN HOYT 226.17
49
50 TOLL COMPANY FIRE AIR 45.90
52 RlLHA RD 7G 53
54 LAURA KUETTEL REFRESHMENTS WASTE OPEN 83 TIF B 23.94
55
J 56
y TOTALFOR BANK 01 8, 713.36..
A
DATE 10/07/93 TIME 09:33 CITY OF FALCON HEIGH COUNCIL REPORT PAGE E
APPROVAL OF BILLS
PERIOD ENDING:
#z CHECK* VENDOR NAME DESCRIPTION DEPT. AMOUNT
4
5
6 GRAND TOTAL 8,713.3E
7
9
10
111
12
13
14
15
16
)17
18
2 19
t 20
21
22
23
24
)26
27
28
)29
30
31
32
33
34
35
36
37
)381
39
40
}41
421
43I
1
46
•47
48
49
50
51
52
)53
54
55
7
7
'011 ':``.<:r..'.: 2: s:::::;::::. 2:::: ::::i
Meeting Date: 10/13/93
Agenda Item: C -2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Licenses
SUBMITTED BY: Shirley Chenoweth, City Clerk
MECHANICAL CONTRACTOR
Gorham -Dien Mechanical, Inc. #2041
ACTION REQUESTED: Approval of licenses
CakenviiiialotemetikkitinCoitgilitilililebittife000041106MOICOMOtt
:.:.en::.Consent ons enz C nsenz C t n ons n Consent
Meeting Date: 10/13/93
Agenda Item: C -3
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Council Chamber remodeling Change Order #1
SUBMITTED BY: Tom Kelly, Finance Director
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
During the reconstruction of the council chambers, it became
necessary to make an on -site decision to sheet rock the two walls
on either side of the diagonal wall due to the discovery of
extensive mildew under the wall covering on the existing surface.
Originally, the existing surface was going to be painted without
new sheet rock. The cost for the sheet rock is $685. The
original contract was for $5,160.19. This makes the total
contract for remodeling $5,845.19.
ATTACHMENT: A. Change Order #1
ACTION REQUESTED: Approval of Change Order #1 for $685 for sheet
rocking in the council chamber remodeling out of the
administrative capital fund.
i
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i RESIDENTIAL AND COMMERCIAL CONSTRUCTION
is .2 A 77 14) 4 p4yt 4- a 4624 W. LAKE HARRIET PARKWAY
MINNEAPOLIS, MN 55410
t 925-4328
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Meeting Date: 10/13/93
Agenda Item: C 4
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: 1993 Audit Contract
SUBMITTED BY: Kern, DeWenter, Viere, Ltd. (KDV)
REVIEWED BY: Tom Kelly, Financial Director
EXPLANATION /SUMMARY: Kern, DeWenter, Viere has audited the city
since 1990 with a first year cost of $7,000. KDV now requests
your approval to proceed with the 1993 audit at a price of
$7,600.00. The city has received the certificate of achievement
for its annual report each year KDV has served as city auditors.
Staff and KDV have a good working relationship. Thus it is
staff's recommendation to approve KDV to audit the city for
fiscal year 1993.
ACTION REQUESTED: Approve Kern, DeWenter, Viere, Ltd. as the
auditors for the city for fiscal year 1993.
.sent Co. set Consent
Alvin M. Kern
Duane N. DeWenter
Loren M. Viere
KiDlii Kern, DeWenter, Viere, Ltd. Gerald A. Stover
Accountants Keith W. Julson
Certified p ified Public Dwayne B. Dockendorf
David H
H►nnenkamp
September 15, 1993
Honorable Mayor and City Council
C/O Tom Kelly, Finance Director
City of Falcon Heights
2077 W. Larpenteur Avenue
Falcon Heights, MN 55113
Dear Mr. Kelly:
We are prepared to audit the City's general purpose financial
statements as of and for the year ending December 31, 1993, subject
to the City Council's approval.
Our audit will be made in accordance with generally accepted
auditing standards and will include tests of the accounting records
of the City of Falcon and other procedures we consider
necessary to enable us to express an unqualified opinion that the
financial statements are fairly presented, in all material
respects, in conformity with generally accepted accounting
principles. If our opinion is other than unqualified, we will
fully discuss the reasons with you in advance.
Our procedures will include tests of documentary evidence
supporting the transactions recorded in the accounts, and may
include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and
liabilities by correspondence with selected individuals, creditors
and banks. We will request written representations from your
attorneys as part of the engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we
will also request certain written representations from you about
the financial statements and related matters.
An audit is based primarily on the selective testings of accounting
records and related data; therefore, our audit will involve
judgment about the number of transactions to be audited and the
areas to be tested. Because we will not perform a detailed audit
of all transactions, there is a risk that material errors,
irregularities, or illegal acts, including fraud or defalcations,
may exist and not be detected by us. We will advise you, however
of any matters of that nature that come to our attention. Our
responsibility as auditors is limited to the period covered by our
audit and does not extend to matters that might arise during any
later periods for which we are not engaged as auditors.
220 Park Avenue South P.O. Box 1304 St. Cloud, MN 56302
612- 251 -7010 FAX 612- 251 -1784
City of Falcon Heights
September 15, 1993
Page 2
We understand that you will provide us with the basic information
required for our audit and that you are responsible for the
accuracy and completeness of that information. We will advise you
about appropriate accounting principles and their application and
will assist in the preparation of your financial statements, but
the responsibility for the financial statements remains with you.
This responsibility includes the maintenance of adequate records
and related controls, the selection and application of accounting
principles, and the safeguarding of assets.
We understand that your employees will type all cash or other
confirmations and prepare various schedules we request and will
locate any invoices selected by us for testing.
Our charges for these services will be based on the time of
partners and staff members participating in the engagement, but
would not exceed 7,600. If at any time during our audit, any
extraordinary matters come to our attention and an extension of our
services appears to be required, we will do so only after
consultation with you.
If these arrangements meet with your approval, please sign the
duplicate copy of this letter in the space provided and return it
to us. Thank you.
Sincerely,
KERN, DEWENER, VIE'', LTD.
r at-7\
Davi: Hinnenkamp
Certified Public Accountant
DH:rn
Enclosures
Approved:
Date:
::::.:::.::.::.::.::.::::::::;s m..::::o: off...
Meeting Date: 10/7/93
Agenda Item: C -5
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request for reimbursement for curb /gutter not
replaced in Falcon Woods
SUBMITTED BY: Richard G. Thorp, 1929 Summer St.
REVIEWED BY: Richard Jacobsen, Field Technician, Maier Stewart
and Associates
Shirley Chenoweth, City Clerk
EXPLANATION /SUMMARY: Mr. Thorp is requesting reimbursement for
26 feet of curb and gutter for which he was assessed but no
construction was required. This section of curb and gutter
abutting his lot was constructed as a part of the Good Value
Homes project and did not require reconstruction with the 1993
improvement project. The total claim submitted by Mr. Thorp is
$166.40. This represents 26 feet of curb and gutter at the
assessed price of $6.40 per front foot.
ACTION REQUESTED: Approve reimbursement of $166.50 to
Richard Thorp for asssessment of curb and
gutter not replaced in the 1993 improvement
project.
V-
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OV l CITY OF FALCON HEIGHTS
2077 W. LARPENTEUR AVE.
)/Irl'i/V FALCON HEIGHTS, MN 5511
i D
—7/27-±
REQUEST FORM J S \01 Date
Amount Owed b City
Explanation
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I declare under the penalties of larei/ that this account, claim or d mandis jug
and correct and that no part of it has been paid.
Remarks: Name of Clamant (Please Print)
(i AF-1...ar4 t 4614
Signature of Clait•-nt t
sa s117��� �i
Street Address
Dept. Head's Approval LC JLC1 /l S�/3
Date: City and State
PA,
CITY OF
FALCON
HEIGHTS
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675
July 21, 1993
Richard Thorp
1929 Summer St.
Falcon Heights, MN 55113
Dear Mr. Thorp:
In response to your concern regarding being assessed for
installation of the 14 feet of curb which was previously
constructed as a part of the Good Value Homes project, the
engineer has assessed the situation. It has been determined that
the 1993 street project will not require destruction and
replacement of this 14 feet of curb.
Curb and gutter for the 1993 street project has been assessed at
$6.40 per foot which would amount to $89.60 for the 14 feet. The
assessment against your property is officially in effect and
cannot be amended. However, you may submit a request for
reimbursement of the $89.60 for consideration by the city
council.
Please use the enclosed form if you wish to submit a request for
reimbursement in the amount of $89.60.
Sincere
L 9
Shirley C enoweth
City Clerk
SC /ds
Enc.
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE
PRINTED ON RECYCLED PAPER
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Meeting Date: 10/13/93
Agenda Item: C 6
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Addition of sidewalk, curb and gutter along
Hoyt Avenue between Folwell and Cleveland to the 1993 street
project with related cost to the University of Minnesota
SUBMITTED BY: Susan Hoyt, City Administrator
REVIEWED BY: Terry Maurer, City Engineer
EXPLANATION /SUMMARY:
Over the past four weeks crews removed and replaced sidewalk and
deteriorated curb along Hoyt Avenue in the Grove neighborhood as
part of the 1993 street project. During a closer examination of
the sidewalk along Folwell to the east of Coffman and the
sidewalk along Hoyt between Folwell and Cleveland, the engineer
determined that only sections of sidewalk, curb and gutter needed
replacing along this section of Folwell. However, in the case of
the Hoyt portion of sidewalk, the engineer determined that the
extent of the deterioration combined with the high public use due
to people walking to and from the university, made it more
efficient, cost effective and safe to replace this entire section
rather than only the worst pieces. Therefore, the contractors
were asked at the time of construction to 'replace the 304 feet of
sidewalk and 243 feet of curb and gutter along Hoyt Avenue
between Cleveland and Folwell (by the university tennis courts
and open space) as an addition to the contract. Due to the
timetable on the project, the contractor proceeded to replace
this sidewalk and curb and gutter for a cost of 4,116. The
work was completed in early October.
If this sidewalk and curb and gutter replacement occurred in only
a few places on this block along Hoyt between Cleveland and
Folwell Avenue, the city would cover the cost as part of the
miscellaneous work included in the street project's contract.
However, the extent of the replacement goes outside the scope of
the original contract and requires more attention.
Had this area been part of the project prior to the city's
assessment hearing, the city would have assessed the abutting
property owner, the University of Minnesota, for the work at a
charge of $3,987 ($129 less than actual cost). This is based upon
$8 per front foot of sidewalk and $6.40 per front foot of curb
and gutter. The staff contacted the university real estate
office about paying for the work even though it had not been
assessed as part of the project. Sue Weinberg of the university
requested that the administrator write to her about the reason
for the delayed charge and the cost. Then, she said she would
follow -up on the city's request from the appropriate funding 1
source.
Staff recommends that the city continue to pursue this channel
for reimbursement from the university, which has been very
cooperative with both city assessments for the 1991 and 1993
street projects and with taking a sidewalk improvement on its own
property as part of the 1993 street project. If the university is
unable to proceed without an official assessment, then the city
attorney can be consulted about what the city's authority is and
what procedures are available for assessing these additional
public improvements. This has not been necessary in the past.
ATTACHMENTS:
A Map of sidewalk replacement
ACTION REQUESTED:
Approve the additional sidewalk and curb and gutter work along
Hoyt Avenue between Cleveland Avenue and Folwell Avenue that was
constructed as part of the overall sidewalk and curb and gutter
replacement along Hoyt Avenue. Direct the administrator to
continue to work with the university to collect the assessable
amount for this work.
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Meeting Date: 10/13/93
Agenda Item: C -1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Parks and Recreation Fall /Winter Program
Staff Appointments
SUBMITTED BY: Carol Kriegler, Parks Rec Director
REVIEWED BY:
EXPLANATION /SUMMARY:
City staff recommends the following individuals for appointment
to the Parks and Recreation fall /winter program staff. These
appointments are for part -time temporary positions for the city's
Saturday morning soccer program and after school sports programs.
Pay rates will be consistent with the city's compensation
schedule.
John Raymond Erik Lovdahl
800 Grandview 1823 Tatum
Roseville, Mn 55113 Falcon Heights, MN 55113
ACTION REQUESTED: Approval of fall /winter staff appointments
Meeting Date: 10/13/93
Agenda Item: C 8
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Scheduling of canvassing meeting for 1993 city
election for November 3, 1993
SUBMITTED BY: Shirley Chenoweth, City Clerk
REVIEWED BY:
EXPLANATION /SUMMARY: Statute requires that city councils serve
as canvassing boards for city elections. Due to the deadline set
by statute and the early election this year, it will not be
possible to combine this duty with a regular council meeting. It
is therefore necessary to schedule a meeting to conduct this
business. The procedure usually takes five or ten minutes.
ACTION REQUESTED: Schedule the canvassing meeting for November
3, 1993 at 7:00 pm
5;0,(//
:.:::.::.::.:::.::.::.::.::ent Consent Consent o e� consent Consent Consent Consent
Meeting Date: 10/13/93
Agenda Item: C 9
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request to dispose of 1948 Reo Fire Truck
SUBMITTED BY: Chem Kurhajetz, Fire Chief
REVIEWED BY:
EXPLANATION /SUMMARY:
The fire department is requesting permission to dispose of the
1948 Reo fire truck (hopefully will be sold). The vehicle is not
in service and the storage space is needed for other purposes.
ACTION REQUESTED: Authorize the fire department to dispose of
the 1948 Reo fire truck.
y{;; i2: r':.'' s:; n 2�:>: ���2
ons consent o.
Meeting Date: 10/13/93
Agenda Item: C 10
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request to authorize purchase of 2 self
contained breathing apparatus and 5 bunker
coats for fire department
SUBMITTED BY: Clem Kurhajetz, Fire Chief
REVIEWED BY:
EXPLANATION /SUMMARY:
The proposed purchases are part of the fire department's ongoing
equipment maintenance program and has been budgeted in the CIP.
The two quotes received are as follows:
Item Metro Fire Grand Forks Fire Equip.
5 bunker coats $1,845.00 $2,625.00
2 breathing apparatus 2,990.00 $3,390.00
TOTAL: $4,835.00 $6,015.00
ACTION REQUESTED: Authorization to purchase 2 self contained
breathing apparatus and 5 bunker coats from
Metro Fire at a total cost of $4,835.00
5 6/////
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t Consent Consent
Meeting Date: 10/13/93
Agenda Item: P 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Business outreach partnership proposal
SUBMITTED BY: Kevin Alm, Chamber Member
Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
Background
Over the past four years, the administrator has participated in
the Roseville /Falcon Heights Chamber of Commerce Economic
Development Committee. The committee promotes economic
development activities within the Roseville /Falcon Heights area
with particular emphasis on business retention. To date the
business retention approach typically involves a meeting between
a business owner in the city and the administrator and a chamber
representative to discuss a variety of issues.
Constraints in Falcon Heights
Although this approach proved useful with some larger business
owners like Hermes and Hewlett Packard, it doesn't fully meet the
needs of Falcon Heights's businesses for two reasons:
1. First, the city's small number of commercial property owners
make it fairly easy for the city staff to communicate
quickly with them on specific issues regarding their
properties or on larger business issues facing the
community. For example, if the city receives a complaint
about garbage collection or lawn maintenance on a business
property, staff calls, then writes the commercial property
owner or manager asking him to take care of the problem. On
a larger issue like the commercial re- zoning, the staff
meets with the commercial property owner or manager to
discuss the zoning, provides parcel specific information by
mail, then calls to check on any unique concerns.
2. Second, the large percentage and high turnover of small
retail business owners that lease space in the city's four
shopping centers requires a different design for business
retention because the property owners are responsible for
access and zoning issues for the benefit of the entire
center. Also the city staff and chamber representative must
be careful not to raise sensitive landlord /tenant issues,
particularly with the highly competitive market in retail
space even among shopping centers within the city.
Proposal
Given these considerations in Falcon Heights, Kevin Alm, a local
business owner and chamber member, and the city administrator,
Page 2
Agenda item P -1
are proposing a program for chamber and council review that they
feel more directly meets the needs of this community. It is a
simple outreach program for new business owners and, on occasion,
current business owners. Essentially it involves the following:
1. Develop a joint chamber and city information folder to
distribute to new businesses along with the municipal
business license.
The folder would contain some information on both
organizations. The chamber would use this as a way to let
the business know about the organization and business
community, but not as a way to promote memberships in the
chamber. The city information might include the following:
a list of city employees to contact regarding licensing
requirements
a review of key city items like the annual fire
inspection and license renewal
a list of key city events like the Ice Cream Social
a list of all businesses in the city (This can also be
mailed to all new residents along with the "Living in
Falcon Heights booklet and recycling information they
currently receive.)
a booklet "Living in Falcon Heights"
2. Have the administrator and a chamber representative
distribute this folder with the new business license on a
drop -in basis.
Benefit to the city
1. This approach will provide useful information for new
business owners as well as provide an opportunity to know
the city outside of a regulatory setting.
2. This approach will continue to strengthen the city /chamber
partnership in a mutually beneficial endeavor.
ACTION REQUESTED:
Discuss this proposal and direct the administrator to proceed as
desired.
Meeting Date: 10/13/93
Agenda Item: P 2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Consider a resolution recognizing Wednesday,
October 27, 1993 as "Unfunded Mandates Day"
SUBMITTED BY: Lee Swanson, President, LMC
National League of Cities
EXPLANATION /SUMMARY:
The National League of Cities is asking that cities support the
declaration of October 27, 1993 as "Unfunded Mandates Day" to
educate the public and lawmakers about the impact of requiring
cities to carry out unfunded or underfunded federal mandates.
The LMC information (attachment A) explains that there are three
reasons that mandates present problems to local government.
They are imposed without consideration of local
circumstances or capacity to implement them.
They strain already tight budgets forcing increases in local
tax rates and fees to pay for mandates, continue to provide
local services and keep local budgets in place.
They set priorities for local governments without local
input.
The LMC information goes on to say that local elected officials
are committed to providing public services that enhance the
health, safety and welfare of their citizens.
ATTACHMENTS:
A LMC information regarding unfunded mandates
B Draft resolution declaring October 27, 1993 as "Unfunded
Mandates Day"
C Draft letter to congressional representatives from elected
officials on "Unfunded Mandates Day"
ACTION REQUESTED:
Discuss the declaration of "Unfunded Mandates Day" and consider
adopting the attached resolution.
v 4P
Sa p e Rest:At-ion o1 U Ended Mandates C
C
Whereas, unfunded mandates on local government have increased significantly in
recent years;
Whereas, federal and state mandates do not consider Local circumstances, costs, or
t capacity, and subject cities to civil or criminal penalties for noncompliance;
1 1 Whereas, federal and state mandates require compliance regardless of other press-
ing local needs and priorities affecting the health, welfare, and safety of citizens; r
B 1
Whereas, federal and state burdens on local governments force cities to impose a
ch combination of higher local taxes and fees on Local taxpayers and/or reduce local
services to citizens; f
P
c Whereas, federal and state mandates are often inflexible, "one size fits -all" require
V a ments with unrealistic time frames and overly specific and inflexible procedures
where less costly alternatives may be just as effective;
I I
D Whereas, the cumulative impact of these laws and roles directly affect the citizens
of our cities; and
Whereas, the League of Minnesota Cities, in collaboration with the National
League of Cities, seeks to help citizens understand and then help encourage Law
makers to reduce the burden and inflexibility of unfunded mandates, beginning
with a National Unfunded Mandates Day on October 27, 1993;
Now, therefore, be it resolved that the (City of
endorses the League's efforts and those of the National League of Cities and will
fully inform our citizens about the impact of state federal mandates on our local
spending and taxes;
Be it further resolved that the (City of g
W 1 endorses this year of mandate awareness, beginning on October 27 by informing
and working with members of our Congressional delegation and our state legisla-
tors to educate them about the impact of federal and state mandates and the ac-
tions necessary to reduce these burdens on our citizens.
e
8
V 4
Model Mandates Fax Letter
October 27, 1993
The Honorable
U.S. Senate/House of Representatives
Washington, D.C. 20510/20515
Dear Senator/Representative:
We are writing on behalf of the citizenand pay of (CITY NAME) asking your help in reduc-
ing the burden of unfunded federal m lia We _e your action to force a change in the way the
federal government considers future
Today we are beginning a public education campai in our city about what federal mandates are
and what they mean to citizens. We d to mak- ear the real costs that are passed on to our city.
Federal mandates directly affect the ci if our c ties and towns. Legislative and regulatory
requirements to perform duties withou ons a ration of local priorities, costs, or possible alterna-
tives put an unfair burden on taxpayer By i R oring other pressing local needs or priorities, federal
mandates take decision making powe h;s e hands of local officials.
Too often, federal rules and regulatio impose unrealistic time frames, and specify
procedures or facilities where less costly 8p ti=' might be just as effective. It is time for that to
change.
We want you to take a leadership role fas a k the tide. Enclosed is a copy of a resolution on
federal mandates adopted by our city council. A 'i uld like to report that Congress will act to
reduce stormwater and drinking water m ti ;y this session adjourns. We would like to
report that no future law or regulation .sed without close consultation with local leaders,
and without the federal government pickih'171 share of any costs.
Please join our campaign to end unfun g r ede c. E dates and to reintroduce government as a
partnership to serve our citizens. n
Sincerely,
CONGRESSIONAL DELEGATION ADDRESSES ARE ON THE OPPOSITE SIDE
Meeting Date: 10/27/93
Agenda Item: P 2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Cleveland Avenue Project /Community Park Prairie
Planting Change Order
SUBMITTED BY: Carol Kriegler, Parks Rec Director
REVIEWED BY: Susan Hoyt, City Administrator
Terry Maurer, City Engineer
EXPLANATION /SUMMARY: The Cleveland Avenue road construction project included
a native wetland and prairie seeding of areas adjacent to the wetland that emerged
as a result of the project. Also to be included was limited ag -lime path recon-
struction (6 ft. wide) and seeding of the remaining prairie areas within the park.
The goal of the seeding is to establish a prairie of desirable native grasses and
wildflowers throughout the park's prairie and wild areas.
Since the county has been unable to successfully conduct necessary site preparations
in the affected areas that have existing vegetation, it is recommended that prairie
establishment not be attempted in these areas until next spring. The county is
proceeding with seeding in the disturbed areas without existing vegetation. In an
attempt to draw this project to a close yet this fall, it is recommended that the
city release the county from the responsibility of prairie establishment in the areas
with existing vegetation. In return, the county will conduct increased path
reconstruction to the extent of the estimated value of the prairie establishment that
would otherwise have taken place. The estimated value of the incomplete prairie work
is approximately 1,500. This will entitle the city to an approximate additional 300
linear feet of reconstructed ag -lime path.
This change order will allow the city to be compensated fairly for the incomplete
prairie work while delaying the attempt for prairie establishment until a more
conducive time by a more specialized contractor. The city would then contract with
a prairie
restoration contractor independently next spring for the remaining work. The city's
1994 park C.I.P. includes the reconstruction of the remaining unimproved ag -lime
path.
ACTION REQUESTED: Approval of change order
Meeting Date: 10/13/93
Agenda Item: P 3
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Review and approval of the environmental'
assessment and associated publication of
notices of no significant impact and intent
to release funds for the city's 1993 CDBG
project
SUBMITTED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
As part of the city's 1993 CDBG project, the acquisition of 2061
West Larpenteur Avenue, the city must prepare an environmental
assessment on the property. Once a "finding of no significant
impact" is made, the city must publish two notices. One notice
states that there is a "finding of no significant impact" and the
second is "an intent to release funds" for the federally funded
project. The notices are published with a fifteen day period for
public comment.
Staff prepared the attached environmental assessment on the
project. The assessment demonstrates that there is a finding of
no significant impact and that the project conforms to the city's
overall comprehensive plan and that the project will remove
substandard housing, eliminate blight, eliminate a non conforming
land use, improve the entrance to city hall and adjacent Hewlett
Packard and provide additional green space in the city.
ATTACHMENTS:
A Environmental Assessment with a finding of no significant
impact
B Notices of "finding of no significant impact" and "intent to
release funds" for publication
ACTION REQUESTED:
Approve the environmental assessment on the 1993 CDBG project for
the acquisition of 2061 West Larpenteur Avenue and the
publication of associated notices.
err �e
t
Environmental
Assessment Checklist
page t
1993 CDBG CITY OF FALCON HEIGHTS
Acquisition and Relocation of 2061 W. Larpenteur Ave.
Project Name and Identification No.
1 2 3 4 5 6 7
c
o
c m o c 7, g a
Q r/ e. Source or Documentation
v �s a (Note date of contact or
a C e a e page reference)
e R c .o o 8 °.t+ e a p. e Additional material may be
Impact Categories 4 d 4, Cr C Cr 4- attached.
Land Development
Conformance With Expands public open space.
Comprehensive
Plans and Zoning Reduces housing blight and
incompatible land uses.
Compatibility and Will eliminate an incompatible
Urban Impact
v land use adjacent to public
Slope
buildings to provide more public space.
Site is now level and will be
landscaped in a level fashion.
Erosion
V No soil erosion is anticipated
due to landscaping plans.
Soil Suitability Soil will not be affected except
where new topsoil is brought in
Hazards and for planting.
Nuisances. Including
Reduce traffic and the existence
Site safety of a substandard house.
Energy Will reduce ener
Consumption gy consumption by
V replacing house with landscaping
and open space.
Noise
Effects of Ambient
Noise on Pmiect and 1
Contribution to Com- NO affect
munit Noise Levels
1.
Environmental
Assessment Checklist
(continued, page 21
Project Name and Identification No.
1 2 3 4 S 6 7
C
q 4 Source or Documentation
O (Note date of contact or
Z page reference')
Im act Categories 8 t Additional material maybe
P g 4 p 2 attached.
Air quality
Effects of Ambient Air Will improve air quality by
Quality on Project and
Contribution to Com- providing more open space and
munity Pollution Levels eliminating trucks and cars.
Environmental Design and Historic Values
Visual Quality—
Coherence. Diversity. Will eliminate a blight and create
CCo�me at Use. and V a landscaped area.
Historic. Cultural.
and Archaeological The house and site have no
Resources V
historical significance.
Socioeconomic
Demographics Will eliminate people from living in
Character Changes
a substandard dwelling on a busy
corner with emergency vehicles.
Displacement
It will relocate individuals to a
better living space.
Employment and
Income Patterns No employment changes are
anticipated from this.
Community Facilities and Services
Educational Facilities
Not applicable
Commercial Facilities
Will improve the adjacent commercial
area by eliminating a visual blight.
Health Care
t/ Not applicable
Social Services
a Not applicable
a.
Environmental
Assessment Checklist
'continued. page 31
Project Name and Identification No
1 2 3 4 5 6 7
o a
c c!
z iW/s e!' e io l� e 4.
3' P Additional material may be
Impact Categor e e Q. 4 e Q attached.
Community Facilities and Services 'Continued)
Solid Waste
Reduced solid waste area to
V elimination of a housing unit.
Waste Water
Reduced waste water due to the
elimination of a housing unit.
Storm Water
Expand drainage area for storm
V water runoff by eliminating structures
k Water Supply and replacing with landscaping.
Current water supply to house
will be tapped off.
Public Safety Police
Reduce need for police due to
no residents.
Fite Will potentially improve visibility'
for exiting fire trucks from
city hall.
Emergency
Medical Will potentially improve visibility
for exiting rescue trucks from
city ity hall.
Open Open Space
Space and Will expand city's public open space
Recreation V by 10,000 square feet.
Recreation
Will provide a picnic /recreation area
for public employees, volunteers and
employees of adjacent businesses.
Cultural
Facilities
No change
Transportation
No change
Assessment Checklist
(continued. page 41
Project Name and Identification No.
1 2 3 4 5 6 7
0
1
a� �co l'F p sour or nocua>tesitaebn
c,� g "e"4°.1. (Note date of contact or
3 C 1, ep. page reference)
F
Impact Categori �o o 4cro Additional material maybe
attached-
Natural Features
Water Resources
Not applicable
Surface Water
Not applicable
Floodplains V
Not applicable
Wetlands
Not applicable
Coastal Zone
Not applicable
Unique Natural
Features and
Agricultural Lands Not applicable
Vegetation and
May expand bird life through
added vegetation.
'continued. page SI
Summary of Findings
and Conclusions: Complements the city's comprehensive plan by:
(1) removing substandard housing
(2) eliminates blight
(3) eliminate a non conforming land use
(4) Improves the entrance to city hall and Hewlett Packard
(5) Will provide additional green space and landscaping
(6) Relocates two tenants to standard housing
Summary of
Environmental
Conditions:
The site is level with a dilapidated dwelling and two outbuildings. Its removal will
create some temporary dusty conditions that will be controlled during removal. After
the site is cleared, it will be landscaped which will improve the area and enhance
green space and the environment. It will provide more open space for drainage..
Project Modifications
and Alternatives
Considered:
(1) Rehabilitating the structure to make it standard was considered except for the
extent of its deterioration and incompatibility with surrounding land uses.
(2) Removing the structure and replacing it with a commercial building but the 10,000
square foot parcel was not large enough to accommodate parking or increased traffic
flow in the area which has a large employer to the immediate east and is adjacent to
the city's emergency services. The additional open space will enhance the existing
city hall site, provide additional space for future city use and enhance the areas
business and public facilities.
Assessment Checklist
(continued, page 6(
Additional Studies
Performed (Attach
Study or Summary)
See Block Grant Application
See Comprehensive Plan
Mitigation Measures
Needed:
Removal of the structure requires careful dust control and landscaping.
Environmental
Assessment Checklist
(continued. page 7)
1. Is project in compliance with applicable laws and
regulations? ®'Yes No
2. Is an EIS required? Yes 43
3. A Finding of No Significant Impact IFONSII can be made. Project will not
significantly affect the quality of the human environment. L (Yes No
Prepared by Title
Susan Hoyt City Administrator
Date
7-
Environmental
Assessment
Project lame and Identification No
ENVIRONMENTAL REVIEW FINDING
On the basis of the environmental assessment of the above project I have made the following
finding.
A FINDING OF NO SIGNIFICANT IMPACT
I find that this project is not a major federal action which will have a significant effect on
the human environment and that a request to HUD for the release of project funds will not
require an Environmental Impact Statement.
(.Date)
Signature, Tt/e and Address of Certifying Officer
A FINDING OF SIGNIFICANT IMPACT
I find that this project is a major federal action which may or will have a significant effect
on the human environment and that a request to HUd for the release of project funds will
require an Environmental Impact Statement.
(rate)
t
Signature, Title and Address of Certifying Officer
COMBINED NOTICE OF FINDING
OF NO SIGNIFICANT IMPACT AND
NOTICE OF INTENT TO RELEASE FUNDS
Date: Oct. 19, 1993
CITY OF FALCON HEIGHTS
2077 W. Larpenteur Ave.
Falcon Heights, MN 55113
TO ALL INTERESTED PARTIES, GROUPS AND PERSONS:
The purpose of this notice is to identify two separate but related
actions to be taken by the City of Falcon Heights. On or about November 5,
1993, the above named city will request the U.S. Department of Housing and Urban
Development to release federal funds under Title I of the Housing and Community
Development Act of 1974, as amended (PL 93 -383) for the following project.
Falcon Heights' acquisition of Substandard Housing Project
2061 W. Larpenteur Ave., Falcon Heights, MN 55113
Total project cost is approximately $145,000 (CDBG $110,000).
FINDING OF NO SIGNIFICANT IMPACT
It has been determined that such request for release of funds will not constitute
an action significantly affecting the quality of the human environment and accordingly
the above named city has decided not to prepare an Environmental Impact Statement
under the National Environmental Policy Act of 1969 (PL 91 -190).
The reason for such decision not to prepare such a statement are as follows:
Review of the project shows no significant negative impacts on the environment. The
project will result in the elimination of blight and substandard housing and an
incompatible land use. It will provide additional public green space in the community.
An Environmental Review Record respecting the within project has been made by the
above named city which documents the environmental review of the project and more
fully sets forth the reasons why such statement is not required. This Environmental
Review Record is on file at the above address and is available for public examination
and copying, upon request, at 2077 W. Larpenteur Ave. during the hours of 8:00 a.m.
to 5:00 p.m. Monday through Friday.
No further environmental review of such project is proposed to be conducted prior to
the request for release of federal funds.
PUBLIC COMMENTS ON FINDING
All interested agencies, groups and persons disagreeing with this decision are invited
to submit written comments for consideration by the city to the city administrator.
Such written comments should be received at the City Hall, 2077 W. Larpenteur Ave.,
Falcon Heights, MN 55113 on or before November 5, 1993. All such comments so
received will be considered, and the city will not request the release of federal funds
or take any administrative action on the project prior to the date specific in the
preceding sentence.
RELEASE OF FUNDS
The City of Falcon Heights will undertake the project described above with block grant
funds from HUD under Title I on the Housing and Community Development Act of
1974. Falcon Heights is certifying to HUD that the City of Falcon Heights and its
Chief Executive Officer, in the official capacity as Mayor, consent to accept the
jurisdiction of the federal courts if action is brought to enforce the responsibilities in
relation to environmental review, decision making and action; and that these
responsibilities have been satisfied. The legal effect of the certification is that upon
its approval, the City of Falcon Heights may use block grant funds and HUD will have
satisfied its responsibilities under the National Environmental Policy Act of 1969.
OBJECTIONS TO RELEASE OF FUNDS
HUD will accept an objection to its approval only if it is on one of the following bases:
(a) that the certification was not in fact executed by the certifying officer or other
officer or grantee approved by HUD: or (b) that the City of Falcon Heights'
Environmental Review Record for the project indicated omission of a required decision,
finding or step applicable to the project in the environmental review process.
Objections must be prepared and submitted in accordance with the required procedure
(24 CFR Part 58) and may be addressed to HUD at 220 South Second Street,
Minneapolis, MN 55401 -2195.
Objections to the release of funds on bases other than those stated above will not be
considered by HUD. No objection received after November 22, 1993, will be
considered by HUD.
TOM BALDWIN, Mayor
Meeting Date: 10/13/93
Agenda Item: P 4
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Contract for relocation services for the 1993
Community Development Block Grant
SUBMITTED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
Staff is moving ahead with the acquisition of the property 2061
West Larpenteur Avenue. The project has three distinct aspects
1) acquisition, 2) relocation and 3) demolition.
As the city proceeds with purchasing the property, the residents
of the house must be relocated. After discussing relocation
requirements with Ramsey County Block Grant officials, it is most
expeditious to proceed by using a relocation specialist to
complete this task. This will guarantee that the required
procedures are followed in a timely way, that the residents will
be relocated by people who are accustomed to working with
individuals in a similar situation and that the city staff can
proceed with the arranging for the acquisition and demolition of
the property.
In order to do this, staff recommends hiring the firm of Conworth
for relocation services at an hourly rate of $65 /hour with a
maximum cost of $2,470.00. The cost will be covered from the
$110,000 in the CDBG grant. (The remaining grant will cover the
actual relocation costs of the individuals and some of the
acquisition costs.) This firm is very experienced with
relocating families and individuals. A second agency, the
Washington County Housing Authority, was unable to provide the
city with this service due to its busy workload.
ATTACHMENTS:
A Proposal from Conworth, Inc.
B Draft contract for services
C Letter from Washington County HRA
ACTION REQUESTED:
Hire Conworth, Inc. to carry out the relocation activities
associated with the acquisition of 2061 West Larpenteur Avenue
for a maximum cost of $2,470 from the $110,000 grant of CDBG
funds.
>::iii:::::::::::: •:i::i>:::::::iiiiti::> iii:::: `:4:
CONWORTH, INC.
4725 Excelsior Blvd.
Suite 200
Minneapolis, MN 55416
(612) 929 -0044
September 15, 1993
Susan Hoyt
2077 Larpenteur Avenue
Falcon Heights, MN 55113
Subject: Provision of Relocation Services
Dear Ms. Hoyt:
Thank you for giving Conworth, Inc. an opportunity to submit a
proposal for the Community Development Block Grant Acquisition
Project.
The staff of Conworth, Inc. are specialists in the area of
redevelopment and right of way residential and business
relocation. We work in the activities governed by the Uniform
Relocation Assistance and Real Properties Acquisition Act and
implementing regulations. Our firm is able to insure continuity
of service because of the number of talented people on our staff,
with over 55 combined years experience in the relocation /real
estate profession. We pride ourselves on the ability to listen
and communicate, thus enabling both the agency and the relocatees
to go through a potentially difficult time with better
understanding and minimal stress. For your information,
Conworth, Inc. is a minority (woman- owned) enterprise.
I have included simplified resumes for our staff, and a list of
some of our clients whom you may wish to contact as references.
For the necessary counseling and advisory services for the
displacements, I am sending a copy of our standard contract for
services for your review and approval. Our hourly charge of
$65.00 includes all secretarial services, overhead, and mileage
that might be needed to complete the activities. We bill by the
quarter hour, and send invoices on a monthly basis. We estimate
a maximum charge of $2,470.00 to provide the actual relocation
advisory and counseling services for your project. However, we
will bill you only for those hours actually expended on project
activities, and if less time than is estimated herein is needed,
we will charge the lesser amount.
Redevelopment Acquisition /Relocation
Susan Hoyt
September 15, 1993
Page 2
If you have any questions or concerns regarding this matter,
please feel free to contact Jacquelyne Wentworth or me at (612)
929 -0044. We look forward to working with you to the successful
completion of this project.
Since y
John Co nors
Owner /Consultant
sl
Enclosures
CONWORTH, INC.
successfully completed according to the schedules set out by the
Agency. Another project completed for the Richfield HRA by
Conworth, Inc. involved the successful relocation of four
businesses in a 90 -day timeframe, financed with tax increment
(local funding performed under the requirements of the Uniform
Act regulations.
3. City of Brooklyn Park
ATTN: Donna Datsko, Senior Planner
5200 85th Avenue N.
Brooklyn Park, MN 55443 -4300
(612) 493 -8052
Conworth, Inc. has recently completed relocation consulting,
counseling and advisory services for approximately 65 displaced
residential tenants in an apartment complex rehabilitated under a
joint venture by the City and a developer. These relocations
were accomplished under the Uniform Relocation Act requirements.
We presently have on -going smaller projects involving residential
and business relocations under HUD funded activities and locally
funded activities following the URA regulations.
4. Westminster Corporation
ATTENTION: Deb Bednarz
(Deb is now with the State of Minnesota
and can be reached at 282 -2706)
Conworth, Inc. has provided residential relocation counseling and
advisory services under the requirements of the Uniform
Relocation Act and Department of Housing and Urban Development
regulations for this agency's acquisition and rehabilitation
projects. Past projects have included 23 residential tenant
displacements; presently we are awaiting HUD approval for two
projects which will involve approximately ten tenant
displacements.
5. City /HRA of Golden Valley
ATTENTION: Mark Grimes, Director
7800 Golden Valley Road
Golden Valley, MN 55427
(612) 593 -8097
Services for various projects over the
provided to this agency by Conworth, Inc. One uofythes have been
projects involved a residential tenant and seven business
relocations, and presently we have providing counseling services
for two residents and ten businesses. All of the displacements
fall under the auspices of the Federal Uniform Relocation Act
regulations, and several of the displacements are under the
specific requirements of the HUD CDBG Program.
CONWORTH, INC.
A
PARTIAL CLIENT /PROJECT LISTING
CONWORTH, INC.
The following lists project descriptions and Agency contacts for
relocation work performed by Conworth, Inc. for some of our
clients. The successful performance of relocation activities for
these projects illustrates that our staff has the quality of
experience necessary to work with all types of relocation
situations, and also has worked under a variety of project
timetables. Experience from these and many other projects
supports our ability to successfully meet the relocation
technical advisory services and consulting performance schedules
required by the City of Falcon Heights.
1. City of Rochester
ATTENTION: Mr. Ron Hailing, Right of Way Agent
1602 4th Street S.E.
Rochester, MN 55904
(507) 281 -6008
Over 25 commercial and 30 residential relocation services have
been requested of Conworth, Inc. by the City of Rochester for
many different projects including roadway improvements and flood
control. These projects involved various financing sources from
Minnesota Department of Transportation state aid, Corps of
Engineers federal funding, Department of Housing Urban
Development funding, and local tax increment funding. All of the
relocations for the various projects were successfully
administered and performed under the requirements of the Federal
Uniform Relocation Act and applicable regulations. The timing of
the relocations for each of these projects ranged from three
month "fast- track" move situations to "willing seller" moves
on a one -at -a -time basis over an extended period of time. The
Federal Highway Administration audited the 5th Street Extension
roadway project undertaken by the City, with the relocation
services provided by Conworth, Inc., and Conworth's services were
found by FHWA to be commendable.
2. Richfield Housing Redevelopment Authority
ATTENTION: Bruce Palmborg, HRA Coordinator
6700 Portland Avenue
Richfield, MN 55423
(612) 869 -7521
Residential and business relocation services on an on -going basis
is being provided by Conworth, Inc. under Federal Uniform Act
requirements, for several different projects. One current
project is a roadway project with Minnesota Department of
Transportation state aid, which has involved over 60 residents
homeowners or tenants). These relocations were "phased" over a
three year period, and the transactions to date have been
CONWORTH, INC.
QUALIFICATIONS
Jacquelyne D. Wentworth
PROJECT ASSIGNMENTS: Acquisition, Residential and Business
Relocation Services
EDUCATION: B.A. /1969 /Criminal Sociology; Minor in
Psychology, University of Minnesota
Continuing Education Courses sponsored
by the International Right of Way
Association, DHUD, NAHRO
Private pilot
Certified dance instructor
PROFESSIONAL AFFILIATIONS: International Right of Way Association,
Minnesota Chapter 20, Past Chairman of
Relocation Committee
Minnesota Chapter of the National
Association of Housing Redevelopment
Officials
Past Board President for Eastside
Neighborhood Services
Counselor at Your Emergency Service
Aircraft Owners and Pilots Association
FORMED CONWORTH, INC.: 1989
RELATED EXPERIENCE: Minneapolis Housing Redevelopment
Authority (now MCDA)
Residential relocation counselor
for 6 years
Supervisor of trouble shooting team
assigned to problem cases for 3
years
Instrumental in developing E.E.O.
policies of Agency
Von Klug Associates, Inc.
Consultant for 11 years in
residential and business
relocation, as well as acquisition
COMMENTS: Ms. Wentworth has been a guest
instructor for the University of
Minnesota Urban Studies Courses,
Hennepin County Bar Association,
Minnesota Institute of Legal
Education, IRWA. She is socially
oriented and volunteers her time at
various agencies.
CONWORTH, INC.
QUALIFICATIONS
John J. Connors
PROJECT ASSIGNMENTS: Acquisition, Residential and
Business Relocation Services
EDUCATION: B.A. Degree /1967 /Philosophy Art, St.
Mary's College, Winona, Minnesota.
Numerous HUD Acquisition /Relocation,
Housing Management, and Procurement
courses in Arlington, Virginia.
PROFESSIONAL AFFILIATIONS: SREA Course 101 and NAHRO.
International Right of Way Association,
Minnesota Chapter 20.
Minnesota Chapter of the National
Association of Housing Redevelopment
Officials.
FORMED CONWORTH, INC: 1989.
RELATED EXPERIENCE: Minneapolis Housing Redevelopment
Authority (now MCDA)
Relocation Counselor 1968 -1969
Relocation Supervisor 1970 -1975
Relocation Coordinator 1976 -1977
Department of Housing Urban
Development
Acquisition /Relocation Specialist
1977 -1984
Housing Management Specialist
1985 -1989
COMMENTS: For the MHRA, Mr. Connors held several
positions within the Relocation
Division, the last being Relocation
Coordinator, where he was responsible
for approving all relocation payments
within the MHRA's project areas.
For the Department of HUD, Mr. Connors
provided budget and technical
assistance to all agencies within the
State of Minnesota with HUD funded
Uniform Act activities, as well as
conducted on -site reviews of these
programs. This included reviewing
relocation payments, appraisals,
and acquisition documents. As a
Housing Management Specialist he
provided technical assistance to
Housing Authorities and conducted
Management Reviews and Occupancy
Audits for the Low Income Housing and
Section 8 Rental Assistance programs.
CONWORTH, INC.
QUALIFICATIONS
,Sandra G. Luegge
PROJECT ASSIGNMENTS: Residential and Business Relocation
Counselor, Acquisition /Appraisal
Advisor.
EDUCATION: B.S. Degree from Mankato State
University /1980 Business
Administration -Real Estate, Cum
Laude.
PROFESSIONAL AFFILIATIONS: International Right of Way Assn.,
Chairman Relocation Committee for
Chapter 20, Region 3 Representative.
RELATED EXPERIENCE: Relocation Consultant, Conworth, Inc.
Minneapolis, MN Present.
Relocation /Acquisition Consultant and
Projects Director, Von Klug
Associates, Inc., Minneapolis, MN
1985 to 1989.
Real Estate Appraiser /Branch Manager,
Robinson Appraisal Company and Roy
Frentz Company, Mankato and LeSueur
MN 1980 to 1985.
Redevelopment Specialist, City of
Mankato, MN 1977 to 1980.
COMMENTS: For the City of Mankato, administered a
variety of acquisition /relocation/
clearance projects funded through HUD
and local tax increment sources.
Negotiated permanent and temporary
easements for the Corps of Engineers
flood control projects. Performed
monitoring controls of EEO /Labor
Standards for redevelopment
construction projects.
For Robinson Appraisal Company and Roy
Frentz Company, prepared a variety
of residential, commercial,
industrial, and farm appraisals.
Clients included private lenders,
government agencies, corporations
and individuals.
For Von Klug Associates, Inc. and
Conworth, Inc., counseled residential
and business displacees in right of
way and redevelopment projects.
Provided technical advisory services
on the appraisal, appraisal review,
and acquisition process.
CONWORTH, INC.
CONTRACT
THIS AGREEMENT entered into this day of
19 by and between the City of Falcon Heights, Minnesota,
hereinafter referred to as the "Contractor" and Conworth, Inc.
hereinafter referred to as the "Consultant."
WITNESSETH THAT:
WHEREAS, the Contractor proposes to acquire certain property and
desires that the Consultant furnish the Contractor certain
services with respect to such property including and inclusive of
the services described in Article A of this Contract and the
Consultant represents that it is fully qualified to perform such
services and will provide such services; and
WHEREAS, the services to be provided under this Contract are
necessary to achieve the purposes of the Contractor's project,
the Uniform Real Property Acquisition and Relocation Policies Act
of 1970 as amended and of the implementing regulations applicable
thereto.
NOW, THEREFORE, be it resolved that the Contractor and the
Consultant, for the consideration and under the conditions
hereinafter set forth, do agree as follows:
A. Services
1. Residential Relocation Services Implementing the Project:
a. The Consultant will distribute an information booklet
on residential relocation assistance and all
appropriate forms and data to each resident expected
to be displaced. At this time the Consultant will:
1) Obtain a signed receipt for the informational
booklet provided by the Consultant in accordance
with applicable regulations.
2) Explain the residential relocation program and the
resident's responsibilities to receive benefits.
3) Explain how to receive various kinds of assistance
in finding replacement housing.
4) Survey the resident's relocation needs.
5) Advise residents of their right to appeal the
amount of each payment and the services, as well
as the procedure to follow.
b. Upon the Contractor's initiation of negotiations to
acquire the project site, the Consultant will:
1) Analyze existing data to determine eligibility of the
resident's relocation expenses for compensation.
2) Assist the resident in determining the most advantageous
payment alternatives to claim and provide further
instructions on how to proceed.
c. Moving Expense Claims.
1) Advise the resident of the two types of payment for
moving; fixed payment schedule and actual reasonable
moving expenses.
2) Review the fixed moving schedule and advise the resident
of the benefits under the fixed payment move costs
option.
3) If choosing the actual move costs option, advise the
resident on procedure to obtain required bids.
4) Assist the resident when necessary in preparing moving
specifications.
5) Act when appropriate as agent in regard to accepting
bids.
6) Analyze the bids to determine their reasonableness.
7) Notify the resident of the low acceptable bids.
8) When appropriate inspect the move of personal property
while in progress.
9) Assist the resident in assembling all invoices, paid
receipts, and other documentation necessary to
substantiate the relocation claim.
10) When necessary analyze billings to determine their
reasonableness.
11) Assemble the appropriate claim forms and documentation
for signature and submission to the Contractor for
approval.
d. Replacement Housing Payment.
1) Determine eligibility of the resident to receive this
relocation payment.
2
2) Survey the housing market and prepare a comparable
housing analysis to determine the limit on amount of
payment.
3) Inspect the replacement housing to determine if the
dwelling meets the requirements of decent, safe and
sanitary housing.
4) Assemble the appropriate claim forms and documentation
for signature and submission for approval.
e. Other.
1) The Consultant shall prepare, at the Contractor's
request, the required and proper formats to be used by
the Contractor in notifying occupant being displaced
about their relocation eligibility and benefits to which
they may be entitled. The Consultant will also, upon the
Contractor's request, assist the Contractor in the
preparation of the required notices to vacate for
delivery to the residents.
2) The Consultant shall search for replacement sites for the
residents being displaced and refer suitable, comparable
housing found to each resident. The Consultant shall
expend appropriate and necessary time searching for such
referrals, documenting all time expended. The Consultant
does not warrant that suitable referrals will be found.
f. Recommendations.
The Consultant will transmit to the Contractor the relocation
claim(s) for its action. Recommendations will include the
amount of payment to be made and any special considerations.
Recommendations will be made in a detailed written format
satisfying required regulations.
g. In completing this Contract, the Consultant does not assume
the responsibility for:
1) Preparation of status reports.
2) Accounting and recordkeeping (except as related to the
specific claim).
3) Arrangement of real estate closings on replacement
housing.
4) Payment for replacement housing appraisals and moving
cost estimates and /or bids.
5) Work associated with a relocation grievance.
3
B. Data to be Furnished by Contractor.
The Contractor does hereby agree to furnish to the Consultant
any such and all data, documents, studies, surveys, reports,
or other materials and services mutually agreed upon by the
Contractor and the Consultant as being relevant to this
effort. All such data, documents, studies, surveys, reports
and other materials and services shall be provided to the
Consultant in a timely manner in light of the purpose of this
Contract.
C. Compensation.
The Contractor agrees to make monthly payment to the
Consultant in the amount of $65.00 per hour, portal to
portal, for each and every hour expended. All office
overhead, secretarial services, and other supportive services
shall be included within such hourly charge.
D. Method of Payment.
Monthly requisitions will be made subject to receipt of an
invoice from the Consultant specifying the time and subject
matter for which it has performed the work under this
Contract, and that it is entitled to receive the amount
requisitioned under the terms of the Contract. The
Contractor will make payment on such invoices within 35 days
from submission; provided, however, that payment shall not be
made for any incomplete, inaccurate, or defective work until
same is remedied by Consultant without additional cost to the
Contractor.
E. Scope of Work.
To provide relocation services to two residential tenants.
F. Court Preparation.
It is understood and agreed that the amount of compensation
stated above does not include necessary court preparation and
testimony, and that in the event the testimony of the
Consultant is required in any legal proceeding in connection
with the relocation of occupants for the project.
The Consultant agrees to bring its file up -to -date, to make
the necessary preparations for testimony, and to appear as a
witness on behalf of the Contractor on the dates required,
and further agrees that the fair and reasonable compensation
for its services shall be at the rate of $220.00 per half
day, plus necessary and reasonable travel expenses. Any part
of a day less than four hours expended by the Consultant
4
shall constitute a half day for the purpose of this section
of this Contract.
G. Contract Period.
The Consultant shall commence performance of this Contract
upon execution of this Contract, after the release of the
project by the Contractor, and shall complete performance of
this Contract no later than sixty (60) days after the last
occupant of real property has filed their final relocation
claim.
H. Interest of Certain Federal Officials.
No member of or delegate to the Congress of the United
States, and no other Federal Official, shall be admitted to
any share or part of this Contract or to any benefit to arise
herefrom.
I. Covenant Against Contingent Fees.
The Consultant warrants that it has not employed or retained
any company or persons, other than a bonafide employee or
technical subcontractor working solely for the Consultant, to
solicit or secure this Contract, and that it has not paid or
agreed to pay any company, or person other than a bonafide
employee or technical subcontractor working solely for the
Consultant any fee, commission, percentage, brokerage fee,
gift or any other consideration, contingent upon or resulting
from the award or making of the Contract. For breach or
violation of this warranty, the Contractor shall have the
right to annul this Contract without liability.
J. Changes in Contract.
The Contractor or the Consultant may, from time to time,
request changes in the scope of the services to be performed
hereunder. Such changes, including any increase or decrease
in the amount of the Consultant's compensation, which are
mutually agreed upon by and between the Contractor and the
Consultant shall be incorporated in written amendments to
this Contract.
K. Termination of Contract.
The Contractor or the Consultant may terminate this Contract
or renegotiate this Contract upon thirty (30) days written
notice of such. In the event of termination, all property
and finished or unfinished documents, data, studies, and
reports purchased or prepared by the Consultant under this
Contract shall be disposed of according to Contractor
directives and the Consultant shall be entitled to
5
compensation for any unreimbursed expenses reasonably and
necessarily incurred in satisfactory performance of this
Contract.
L. Extent of Agreement.
This Contract represents the entire and integrated agreement
between the Consultant and the Contractor and supersedes all
prior negotiations, representations or agreements, either
written or oral. This Contract may be amended only by
written instrument signed by both Consultant and Contractor.
M. Personnel.
1. The Consultant represents that it has or will secure all
personnel required in performing the services under this
Contract as provided above.
2. All of the services required hereunder will be performed
by the Consultant or under its supervision, and all
personnel engaged in the work shall be fully qualified
and shall be authorized under State and local law to
perform such services.
N. Non Discrimination.
The Consultant will not discriminate against any employee, or
applicant for employment because of race, creed, color, sex,
national origin, religion, marital status, disability, status
in regard to public assistance, or age. The Consultant will
take affirmative action to ensure that applicants are
employed, and that employees are treated during employment,
without regard to their race, creed, color, sex, national
origin, religion, marital status, disability, status in
regard to public assistance, or age. Such action shall
include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment advertising;
layoff or termination; rates of pay or other forms of
compensation; and selection for training, including
apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment,
notices to be provided by the Contractor setting forth the
provisions of this nondiscrimination clause. In addition,
the Consultant will, in all solicitations or advertisements
for employees placed by or on behalf of the Consultant, state
that all qualified applicants will receive consideration for
employment without regard to race, creed, color, sex,
national origin, religion, marital status, disability, status
in regard to public assistance, or age.
6
O. Interest of Members of Contractor.
No member of the governing body of the locality in which the
project is situated, and no other officer, employee, or agent
of the Contractor who exercises any functions or
responsibilities in connection with the carrying out of
services to which this Contract pertains, shall have any
personal interest, direct or indirect, in this Contract.
P. Interest of Consultant.
The Consultant covenants that it presently has no interest
and shall not acquire throughout the duration of this
Contract any interest, direct or indirect, which would
conflict in any manner or degree with the performance of
services required to be performed under this Contract. The
Consultant further covenants that in the performance of this
Contract no person having such an interest shall be employed.
Q. Workmen's Compensation.
The Consultant, at its expense, shall provide Workmen's
Compensation insurance coverage for all of its employees
involved in the performance of this Contract.
R. Copyright.
If this Contract results in any book or other copyrightable
material, the Consultant is free to copyright the work, but
the Contractor will have the right of royalty free, non
exclusive and irrevocable right to reproduce, publish or
otherwise use the work for government purposes.
IN WITNESS WHEREOF, the Contractor and the Consultant have
executed this Contract on or as of the date above written.
By: Attest:
Jacquelyne Wentworth
Conworth, Inc.
4725 Excelsior Boulevard, Ste. #200
Minneapolis, MN 55416
Its President
7
By: Attest:
John Connors
Conworth, Inc.
4725 Excelsior Boulevard, Ste. %200
Minneapolis, MN 55416
Its Vice President
By: Attest:
Its
8
Telephone (612) 458 -0936
r! Teleco ier 612 458-1696
Washington County Housing and Redevelopment Authority
321 Broadway Avenue Saint Paul Park, Minnesota 55071
EXECUTIVE DIRECTOR
Dennis L. Balyeat
October 5, 1993
007 Q
6/99
Ms. Susan Hoyt, City Administrator
City of Falcon Heights
2077 West Larpenteur Avenue
Falcon Heights, Minnesota 55113
Dear Susan:
The Washington County Housing and Redevelopment Authority is not
able, at this point in time, to offer relocation services to the
City. However, if future services are needed, please do not
hesitate to contact us. Thank you.
Sinc =re
4 it 4!
Pr•'ect .nag r
YQ /sm
BOARD OF COMMISSIONERS
District 1, G. Howard Ruggles District 2, M. Neal Erdahl District 3, Jay Kimble District 4, Charlene Wilcox District 5, Elmer Morris
Meeting Date: 10/13/93
Agenda Item: P 5
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Schedule special meeting /workshop for
Saturday, October 16, 1993
SUBMITTED BY: Tom Baldwin, Mayor
EXPLANATION /SUMMARY:
Mayor Baldwin asks that the council meet on Saturday, October 16,
1993 from 8:30 AM to about 10:00 AM to further define goals to
guide the council and staff over the next months.
ACTION REQUESTED:
Schedule a special meeting /workshop for Saturday morning, October
16, 1993.
PROCLAMATION
THE SUBURBAN AREA CHAMBER OF COMMERCE PROCLAIMS
MANUFACTURERS WEEK IN FALCON HEIGHTS, MINNESOTA the week
of October 18 through October 22.
To recognize the importance of manufacturing emloyment and business
activity in the state's economy.
(Actual proclamation is attached.)
HUMAN RIGHTS COMMISSION
MEETING MINUTES
DATE: September 21 TIME: 7:OOPM PLACE: City Hall
Members Present Absent
Bowers X
Gibson Talbot X
Groff X
Harris X
Sheppard X
Treadwell X
Venters X
Willems X
SUMMARY OF MEETING:
1. Ted Johnson was present as our newest Human Rights Commissioner and was
introduced to the group.
2. Wayne Groff gave a report on the MN Human Rights Commissions Annual
Meeting.
3. Dave Bowers reported that he had contact with the Roseville P.D. concerning
reporting of hate and bias crimes. He will be working with the Roseville P.D.,
Roseville Human Rights Commission, and the area schools on setting up education
and standardization of reporting of hate and bias crimes
4. Ted Johnson will be doing some research on resources such as films, videos,
and written material that could be used as resources for the whole commission to use
to educate and inform.
5. That was some discussion on a possible open house for all the commissions
currently working on projects for the City. It was felt that this would provide a good
access to the citizens of Falcon Hgts. to understanding what the commissions are
doing currently and an avenue for the exchange of ideas between the commissions
and the public.
6. John Treadwell stated that he had spoken to Thelma McKenzie of Roseville's
Human Rights Commission and that they were going to have a diversity fair in.
January and asked if we were interested in participating.
7. Interest was shown by the commissioners in the better understanding of how our
schools integrate into their programs education on diversity of all aspects.
ACTION ITEMS:
1. Ted Johnson finding resource material
Human Rights Meeting Minutes Page 1
2, Dave Bowers continue working with Police, schools, and Roseville Human Rights
Commission on reporting and education.
Action: Assignee: Completion Date:
NEXT MEETING:
DATE: October 19th 1993
TIME: 7:00 PM
PLACE: City Hall
NEXT AGENDA:
1. Film presentation on Bias.
2. Discussion of open house.
3. Report from Dave on police and educational impute
4. Discussion on ways for our commission to participate in Diversity Fair in
Roseville.
5. Discussion of old business.
6. Discussion of any new ideas for projects for the commission.
Respectfully submitted by
Dave Bowers
Human Rights Meeting Minutes Page 2
MINUTES
Solid Waste Commission Meeting C.
August 12, 1993
Chair Marty McCleery called the meeting to order at 7:12 p.m.
411 COMMISSION MEMBERS PRESS: John Brynildson, Michael Haglund,
John Hustad, Terry Iverson, Marty McCleery, and Susan Smith.
COMMISSXON MEMBERS ABSENT: Laura Kuettel, Nancy Misra, Lyle Wray,
Shirley Chenoweth, staff representative, and Sam Jacobs, council
liaison.
OTHERS PRESENT: Jill Poeschl, Administrative Assistant, City of
Lauderdale.
JULY CONMISSION MEETING; Terry Iverson, Laura Kuettel, Marty
McCleery, and council liaison Sara Jacobs were the only Commission
members present for the July meeting, which took place at the waste
treatment facility at the Mall of America. No written agenda or
minutes were generated. If enough interest is shown, a second visit
may be scheduled for those who were unable to attend. As part of
the July meeting, the members present briefly discussed the Solid
Waste Reduction Week open house and the potential liability of
cities for cleanup of landfills located on city property or to which
city waste has been transported. No formal action was taken
regarding either issue at the July meeting.
SOLID WASTE REDUCTION WEEK: An open house and educational program
has been scheduled for 6 :30 to 8:30 p.m. on September 30, 1993, to
coincide with Solid waste Reduction Week, which is September 27
through October 2, 1993. The event will be co- sponsored by the
cities of Falcon Heights and Lauderdale, and Jill Poeschl,
administrative assistant for the city of Lauderdale, attended the
meeting to plan the event. Displays, presentations, handout
materials, and "freebies" will be solicited from E -Z Recycling,
Supercycle (Lauderdale's recycling provider), all licensed waste
haulers in both cities, Ramsey County, the Minnesota Pollution
Control Agency, and the Office of Waste Management. Commercial
users of recyclable materials will be approached for information or
demonstrations. Some children's games will be developed, and if the
budget allows, refreshments will be available. There was some
discussion of holding the event in a more central location, such as
in a tent at Larpenteur Snelling or the Gibbs Farm parking lot,
but it was determined to be too late to make such arrangements for
this year's event. If weather does not allow outdoor activities and
additional space is needed, Terry Iverson will seek authorisation to
use the firehouse. Terry will also prepare a master list and
coordinate /delegate planning duties. Plans will be finalized at the
September commission meeting. Jeff Pains, mayor of Lauderdale, will
attend the September meeting.
SEP 02 '93 04 :03PM PETERSEN TEWS SQUI P.3/3
WEE SECYVLERS: John Hustad presented materials he obtained from
111 the Wisconsin Department of Natural Resources which were developed
to involve children in waste reduction and recycling. The program
includes an entire curriculum directed at children aged 3 -5, with
educational materials, stories, craft projects, and visual aids.
John will have the materials available for inspection at the open
house, and the Commission will consider asking the City to purchase
a number of the packages for distribution to schools and day care
providers in the City.
SUPEEFUAD LIAHILITa: Marty McCleery led a general discussion of
the City's exposure to Superfund liability with regard to landfills
to which residents' solid waste has been hauled. The City may
commence an investigation of its potential liability now, although
it has not been notified of any claims against it.
LETTER: Due to the demands of planning the open house,
discussion of the next Solid Waste Commission newsletter was
deferred on the motion of John Hustad, seconded by Terry Iverson.
On the motion of John Brynildson, seconded by John Hustad, the
meeting was adjourned at 9:05 p.m.
Respectfully submitted,
44
Susan K. Smith, Secretary
1695R
-2-
3:
MINUTES
Solid Waste Commission Meeting
September 9, 1993
Chair Marty McCleery called the meeting to order at 7:09 p.m.
COMMISSION MEMBERS PRESENT: John Brynildson, John Hustad, Terry
Iverson, Laura Kuettel, Marty McCleery, Nancy Misra, Susan Smith,
and Shirley Chenoweth, staff representative.
COMMISSION MEMBERS ABSENT: Michael Haglund, Lyle Wray, and Sam
Jacobs, council liaison.
OTHERS PRESENT: Jeff Dains, Mayor, City of Lauderdale, and Morrie
Nicholson, block worker /interested citizen.
APPROVAL OF MINUTES: John Brynildson moved and Terry Iverson
seconded the approval of the minutes of the August 12, 1993,
meeting, which included the minutes of the July 8, 1993, meeting.
ADDITION TO AGENDA: Laura Kuettel added as Agenda Item D6 a
discussion of films which can be ordered for showing at the Waste
Reduction Week Open House and on the cable channel.
RESPONSES TO PROPOSED GOALS: Morrie Nicholson attended the
meeting to offer his response to the Commission's stated goals for
the next year, which were circulated to block workers for comment.
He expressed the need for more information in order to evaluate the
goals. For example, the desirability of expanded curbside
collection depends upon what materials are proposed to be collected
and whether there are secondary markets for them. Some recyclables
are worth more separated than in combination (i.e. computer paper
separated from other paper), and some waste is more expensive /labor
intensive to manage, especially hazardous waste. Future newsletters
will address this issue by including more information about the
composition of the waste stream, the availability of markets for
recyclables, and proper preparation of recyclables.
SOLID WASTE REDUCTION WEEK OPEN HOUSE:
1. Report from Lauderdale. Jeff Dains presented Lauderdale's
preparations for the Falcon Heights /Lauderdale. Open House, which is
to be held from 6:30 to 8:30 p.m. on September 30, 1993. Lauderdale
no longer has a solid waste commission, but the city council
actively supports joining Falcon Heights for this event.
Arrangements have been made for the Amoco station on Larpenteur
Avenue to advertise the event on its sign. The Lauderdale city
newsletter is to be distributed the week of the event and will
include information about it. Lauderdale has arranged for Cathi
Lyman -Onkka of Ramsey County to be at the open house with exhibits
on reduction /reuse /recycling; Laura Kuettel will also see if Ramsey
County will provide information on hazardous waste management.
Lauderdale's recycler, Supercycle, will have its truck at the open
house and will have brochures available. Lauderdale's haulers have
been invited, but none have responded. Lauderdale has also
contacted Jeff Letterman at the Office of Waste Management for
publications and is waiting for a response.
2. Composting Information. Jeff Dains will contact the
University to see if its slide show on composting can be made
available at short notice; members noted that Lauderdale's
composting ordinance is less restrictive than Falcon Heights'. Jeff
Dains will also contact the Minnesota Horticultural Society to see
if it can provide materials on composting. John Brynildson will
contact ReComp (an affiliate of Supercycle) for information on
commercial composting.
3. Invitation of Elected Officials. Jeff Dains will invite
County Commissioner Brenda Thomas and State Representatives John
Marty and MaryJo McGuire, while Marty McCleery will invite County
Commissioner John Finley.
4. Publicity. Shirley Chenoweth talked to haulers about
distributing a flyer to advertise the event, but it is not likely
that they will do so. (E -Z Recycling is to get back to her.) John
Hustad obtained estimates from Insty Prints for printing signs to be
attached to existing recycling coordinators' yard signs, but the
cost was deemed too high. Insty Prints is not likely to donate the
printing, and such a proposal would have to be approved by the City
Council. Susan Smith will prepare a sign to be photocopied at City
Hall and distributed to block workers for display. The event will
be advertised on the cable channel and on the City Hall sign, and an
updated press release will be sent to the Focus and the Roseville
Review.
5. Parking. Terry Iverson will attempt to make arrangements
with Hewlett Packard to use their parking lot if needed for overflow
parking.
6. Activities. Laura Kuettel will coordinate a master floor
plan. She is to be advised (at 646 -7099) about every activity or
display once it is confirmed in order to ensure that needs do not
exceed available space. Susan Smith will look into the possibility
of showing videos over the lobby monitors, although remodeling in
the Council chambers may make this impossible. Jeff Dains will see
if a musician can be hired to entertain. Jeff Dains will also
contact Truman Olson, photographer for the Bugle, about covering the
event and about obtaining prints or negatives of pictures taken, and
will see if "Jack" from Lauderdale can videotape the event. Mike
Haglund and John Hustad have designed a number of possible
childrens' games and activities. After discussion and voting, it
was decided to go forward with making refrigerator magnets from
juice can tops and fishing and bowling (rotated if space is limited)
at the open house. Information about other activities can be made
available to interested children /parents. Nancy Misra will prepare
a flyer describing activities which reuse otherwise disposable
materials. John Brynildson will arrange for information and /or
displays on tire and /or metal recycling. Marty McCleery, assisted
by Susan Smith, will prepare a bar graph showing recycling tonnage
-2-
over past years. Terry Iverson will arrange for use of the fire
department's mugs. Laura Kuettel will arrange for refreshments and
will order videos focusing on reduction of waste. Each member
should make a nametag out of a reused product.
7. Final Meeting. A last- minute meeting to deal with
unresolved problems or questions will be held at 7:00 on Wednesday,
September 29. Members need not attend unless they have an issue to
discuss.
COMMISSION GOALS: Nancy Misra disagreed with the goal of
comprehensive curbside recycling collection out of concern that it
will return people to the "1940's" assumption that their garbage can
simply be hauled away, relieving them of responsibility for
reduction and management. With the understanding that the goals are
flexible and provide a starting point for the Commission's efforts,
Susan Smith moved and Terry Iverson seconded that the goals be
approved as written.
NEWSLETTER: The October meeting is reserved for planning the next
Solid Waste Commission newsletter. The schedule is expected to
require that assignments be completed by the end of October so that
the newsletter can be proofed and published in November.
NEW MEMBERS: Three positions are available on the Commission and
members are encouraged to ask neighbors and acquaintances if they
are interested in serving. The opportunities will also be
advertised on the cable channel and in the newsletter.
On the motion of John Hustad, seconded by Laura Kuettel, the meeting
was adjourned at 9:25 p.m.
Respectfully submitted,
Susan K. Smith, Secretary
1710R
-3-
3490 Lexington Avenue North
St. Paul, MN 55126-8044
League of Minnesota Cities (612) 490 -5600
October 1, 1993
TO: Mayors, Managers, and Clerks
FROM: Lee Swanson, LMC President
RE: Unfunded Mandates Day CSC
The League is collaborating with the National League of Cities and other associations
representing local government in an important public education campaign to explain the
impact of the dramatic increase in the mandates imposed on cities by the federal government.
The effort will begin on Wednesday, October 27, "Unfunded Mandates Day" in cities
throughout the United States.
I am urging all LMC member cities to help educate citizens and lawmakers about how
unfunded federal and state mandates affect cities. I have enclosed information to help your
city actively participate. The materials have suggestions to help you draw attention to the
financial and administrative burdens of unfunded state and federal mandates on local budgets
and taxes. I encourage your city to take the following steps prior to and on October 27, and
to continue this effort throughout the coming year:
(1) Adopt the enclosed resolution on unfunded mandates at a city council
meeting BEFORE October 27, and send /fax a copy to the League if you do.
(LMC fax: (612) 490 -0072)
(2) Modify the enclosed sample letter to fit your city's situation and
send it to members of the Minnesota Congressional Delegation over the
mayor's signature.
(3) Provide at least one example of a federal and /or state mandate that has
had a major impact on your city. Send a description of that mandate to
Sarah Hackett at the LMC Office by OCTOBER 13. Include a general
description of the specific requirement(s); an estimate of the cost to your
city; and a brief explanation of the impact of the mandate(s) on city
operations and services.
As part of the activities for October 27, I will write an editorial about the effects of mandates
on cities for distribution to major daily newspapers. The League will send you a different
editorial that you can use with your local paper. You will need to add some examples of the
impact of mandates on your city.
Below is a list of some state and federal mandates. Enclosed you will also fmd a flyer the
National League of Cities has produced which answers questions about mandates. Please
make additional copies for councilmembers as well as for citizens in your community with
whom you may have a chance to discuss these concerns.
Thank you and good luck!
STATE AND FEDERAL( MANDATES
PERSONNEL /EMPLOYEE RELATIONS PUBLIC SAFETY
Unemployment compensation Peace officer standards training
Workers compensation Temporary detention facilities/
Public pensions Basic and Coordinated plans detoxification centers
Continuation of health and life insurance coverage 911 emergency phone service
Prevailing wages paid on public contracts (both) Confined space entry
Veterans preference Animal control
Employee right -to -know "First responder" firefighting
Parental leave /Family leave* by city employees on state hwys.
Fair Labor Standards Act*
Americans with Disabilities Act*
ENVIRONMENT PLANNING
Wastewater treatment standards (both) Land use planning
Drinking water standards (both) State zoning standards
Surface water management Uniform building code
Waste disposal criteria/facilities* Flood plain management
Hazardous substance transportation Flood insurance
Recycling Shoreland development
Minnesota Clean Indoor Air Act
Lead -based paint testing and removal* TRANSPORTATION
Leaking underground storage tanks (both) Municipal state aid roads
Superfund (both) Computer requirements
REVENUE CONSTRAINTS GENERAL GOV'T /RECORDS
Tax- exempt property Conducting elections
Limitations on local special assessments Record retention schedule
Limitations on maximum penalties and fines Data Practices Act
Truth in Taxation Open Meeting Law
Sales tax and MVET on city purchases Competitive bidding
Minimum levy contribution to regional libaries Publication of summary budget
Municipal liquor store reporting
Street lighting
Tax exempt bond reporting*
*indicates a federal mandate
i
4010--vo.zior 1
o w,0-40.---Av ol°.
cV 1
1 S aniP Ce 94 soitt tion on ranfanded Mandates ta
si if in
Whereas, unfunded mandate s o n local government have increased
recent earls instances, costs, or
f re..e Y ider l for noncompliance;
4
Whereas, federal and state mandates do not �onsia�er Local circumstances,
capacity and subject .ties to civil or criminal penalties regardless ®f other press-
cape i lance raga
es require compliance of citizens;
Whereas, e ed s al and ff the health, welfare, and safety
ing local needs and impose a i
burdens on local governments for c citi reduce to im p oval
b
t Whereas, federal and state
afire of higher local taxes and fees on local taxPaYer c ombination
1! services to citizens;
V a
c
mandates are often inflexible, "one-size-fits-all"
one -siz e tlrequire-
Whereas, federal and state ma specific and inflexible procedures
marts with unrealistic time frnmae be u l
ase�'fe rive;
c
where less costly alternatives Y directly affect the citizens v a
'hereas, the c umulative impact of these laws and d riles dire Y
of our cities; and i
Whereas, the League
of Minnesota Cities, in collaboration with the National
League of Cities, seeks to help citizens understand and t demandates, beginning
makers to reduce the burden a inflexibility October 27, �s ���3,
D with a National Unfunded Mandates D
D 4
Now, therefore, be it resolved that the (City of
V endorses the League's efforts and those o t of the f� mdat� o o ur local
fully inform our citizens about the impact
spending and taxes; I
Be it frther resolved that the (City of
endorses this year of mandate awareness, beginning o Octo 27 byin