HomeMy WebLinkAboutCCAgenda_94Feb09 City of Falcon Heights
AGENDA
Regular Meeting of the City Council
February 9, 1994
I. CALL TO ORDER: 7 p.m.
II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD
JACOBS HOYT ATTORNEY ENGINEER
III. COMMUNITY FORUM
IV. APPROVAL OF MINUTES: January 26, 1994
V. PUBLIC HEARING: None
VI. CONSENT AGENDA:
C -1. Disbursements
(a) General Disbursements through 2/3/94, $54,989.83
(b) Payroll, 1/16/94 to 1/31/94, $11,742.52
C -2. Licenses
C -3. Appointment of Nick Baumann to assistant fire chief
C -4. Authorization for city administrator to sign contract
to perform inspections on public buildings in the City
of Falcon Heights exclusive of the Minnesota State
Fair and the University of Minnesota
C -5. Request for authorization to request proposals for the
demolition and removal of 2061 W. Larpenteur Ave.
C -6. Scheduling a workshop with the planning commission to
discuss the commission's recommendations on the city's
commercial development moratorium
VII. POLICY AGENDA:
P -1. Presentation of the resolution from the Roseville
Independent School District #623 petitioning for
public improvements to be specially assessed at
Falcon Heights Elementary School located at 1393 West
Garden Ave., Falcon Heights, Minnesota
ACTION:
P -2. Proposed cooperative agreement for financing and
construction of street and related improvements
between the City of Falcon Heights and the Roseville
Independent School District Number 623 for
improvements at Falcon Heights Elementary School at
1393 Garden Avenue
ACTION:
(over)
Page 2
Council Agenda
Feb. 9, 1994
P -3. Proposed resolution authorizing the city engineer to
prepare plans and specifications for sealcoating the
streets in the northeast quadrant and Hollywood Court
ACTION:
P -4. Update on the Larpenteur Avenue reconstruction
planning process
ACTION:
P -5. Request for a resolution for the Northwest Youth and
Family Services (NYFS) application for 1994 Community
Development Block Grant Funds
ACTION: '7
P -6. Proposed aft I ien changing the fee schedule for
rental of the Community Park building in Chapter
5 -4.01 D(2) relating to fees for the Community Park
building
ACTION: c
P -7. Proposed ordinance amending Chapter 5- 4.01(E) of the
city code regarding facility use by municipal or
public service organizations
ACTION:
VIII. INFORMATION AND ANNOUNCEMENTS:
I -1. Solid Waste Commission Minutes of Jan. 13, 1994
I -2. Parks and Recreation Commission Minutes of Jan. 10,
1994
I -3. Planning Commission Minutes of November 22, 1993
IX. ADJOURNMENT
r
r
MINUTES E ti
REGULAR CITY COUNCIL MEETING
JANUARY 26, 1994
Baldwin convened the meeting at 7:00 p.m.
MEMBERS PRESENT
Baldwin, Gehrz and Hustad. Also present were Chenoweth and Hoyt.
MEMBERS ABSENT
Gibson Talbot (arrived later).
MINUTES OF 1/12/94 APPROVED
Council approved the Minutes of January 12, 1994 by unanimous
consent.
GIBSON TALBOT ARRIVES
Gibson Talbot arrived at 7:09 p.m.
CONSENT AGENDA APPROVED
Council approved the following Consent Agenda by unanimous
consent:
1. Disbursements
a. General disbursements through 1/12/94, $398,563.95
b. Payroll 1/01.94 1/15/94, $14,278.03
2. Licenses (see attached list)
3. Adoption of Resolution R -94 -03 granting a variance to
the Minnesota Historical Society, 1755 N. Prior, to
install a sign two feet from the east property line
APPROVAL OF CONDITIONAL USE FOR VETERINARY HOSPITAL AT 1546
LARPENTEUR
Hoyt presented a conditional use request from William E. Graham,
DVM, and property owner Halstad Wehmann. The purpose of the
request was to permit the operation of a small veterinarian
hospital at 1546 W. Larpenteur. Hoyt explained that following a
public hearing held by the Planning Commission on January 24,
1994, the commission unanimously approved the conditional use
with conditions as listed. Baldwin read the conditions presented
by the commission after which Hustad moved adoption of Resolution
R- 94 -04. Motion carried unanimously.
RESOLUTION R -94 -04
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR
OPERATION OF A VETERINARY HOSPITAL AT 1546 WEST
LARPENTEUR IN A B -3 ZONE
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MINUTES
L
JANUARY 26, 1994
PAGE 2
TRANSFER OF FUNDS FROM TIF #1 CONSTRUCTION FUND TO LARPENTEUR
AVE. CAPITAL FUND AND INFRASTRUCTURE CAPITAL FUND
Hoyt explained the two 1993 capital projects (Larpenteur Ave.
construction and 1993 street, pathway and utility improvements in
the Grove neighborhood) that were planned for funding through the
city's 1988 TIF budget were initally financed by the city's
infrastructure fund. The proposed transfer will reimburse the
infrastructure fund and allow closing out of the city's financial
records for 1933. Gehrz moved adoption of Resolution R -94 -05
which carried unanimously.
RESOLUTION R -94 -05
A RESOLUTION TRANSFERRING FUNDS
FORESTER'S REPORT FOR 1993
Dr. Linda Treeful, City Forester, presented the annual tree
program report for 1993 and responded to inquiries from Council.
She also provided a progress report on the proposed Cleveland
Ave. median planting project.
RECYCLING CONTRACT WITH E -Z RECYCLING TO BE EXTENDED
Hoyt reviewed the proposal presented by E -Z Recycling, Inc. for
possible extension of the present recycling contract. Hustad,
council liaison to the Solid Waste Commission, explained that the
commission had discussed the issue at the January 13th meeting.
The commission felt a contract should be negotiated for at least
a two years, did not recommend adding a 5th Friday collection
day, and requested the addition of at least one more material.
Council thoroughly discussed the proposed price increase, the
option of adding a 5th Friday collection and the advantages of
extending the contract for two or three years. Following the
discussion Hustad moved that the
city contract with E -Z recycling for a three year period for 1st
and 3rd Friday collection. Motion carried unanimously. Hoyt
will ensure that the contract provides for review of E -Z's
performance and termination of the contract if deemed necessary.
DISCUSSION OF USE OF CITY FACILITIES
Hoyt briefly summarized issues indicating it was necessary to
reevaluate the present city facility use and fee procedures.
Parks and Recreation Director Carol Kriegler presented possible
models for expanding on methods to determine group or
organization eligibility for free facility use. A thorough
discussion ensued regarding establishment of critera for free
MINUTES
I t
JANUARY 26, 1994
PAGE 3
use. City resident, John Treadwell, addressed whether or not it
is appropriate to charge a fee for a political party caucus which
is the present practice. Baldwin felt it was inappropriate to
charge for this type of use which is ordained by statute. Based
on the discussion, staff was directed to elaborate and more
specifically define Item 5 in Model "C and to add the following
criteria: 1) outreach /community building component, and 2) cross
generational relationship. A draft of the policy will be
considered by council at the February 9, 1994 meeting.
DISCUSSION OF POSSIBLE COMMUNITY AND NEIGHBOR -BASED PLAY GROUPS
Hustad presented information on a possible program which would
allow pre- school children and their parents to meet in groups for
informal play and companionship. He suggested that Council and
the Park and Rrecreation Commission consider the idea and provide
some city support, such as use of city facilities, etc.
City resident Nan Knutson was in attendance, and as a mother of
small children, spoke in favor of the concept, as it could
provide a means for adults and children to get out of the house
and meet and connect with others. She requested that
councilmembers read the articles provided in the agenda for
information on programs implemented in other communities.
Council recommended that the matter be introduced to the Parks
and Recreation Commission for discussion.
TWO WORKSHOPS SCHEDULED: 1) WITH LEGISLATORS, 2) WITH PLANNING
COMMISSION
Council scheduled the following tentative dates for workshops
(depending upon availability of participants):
1. Workshop with Legislators, February 5, 9:00 a.m.
2. Workshop with Planning Commission, February 9,
7:30 p.m.
ADJOURNMENT
The meeting was adjourned at 9:10 p.m.
Tom Baldwin, Mayor
ATTEST:
Shriley Chenoweth, City Clerk
Meeting Date: 2/9/94
Agenda Item: C 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Disbursements
SUBMITTED BY: Tom Kelly, Finance Director?
REVIEWED BY:
EXPLANATION /SUMMARY:
a. General disbursements through 2/3/94, $54,989.83
b. Payroll, 1/16/94 to 1/31/94, $1 1,742.52
ACTION REQUESTED: Approval
DATE 02/x TINE 1,S:4b CITY OF FALCON HEIGH COUNCIL REPORT PA3E
APPROVAL OF BILLS
PERIOD ENDING: 01/31/94
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
AMERICAN LINEN SUPPLY CO. 2/1/94 LINEN CLEANING FIRE FIG 44.93
BLI AMERI -STAR LIGHTING VARIOUS LIGHTS- BUILDING 465.55
t
BOARD OF WATER COMMISION 12/17/93 TO 1/13/94 H2O BUILDING 29.02
BOARD OF WATER COMMISION---- 12/17-193 -TO- 1-/13/94 -H20 PARK MAI.- 112.97
TOTAL FOR BOARD OF WATER COMMI 141.99
JASON CIERNIA_ TAPE 1 ✓26- COUNCIL MEETIN COMMUNIC_ 35.00
j,,.
COLONIAL INSURANCE. STD INSURANCE FIRE FIG 16.00
COLONIAL INSURANCE STD INSURANCE- FIRE- PRE 36.45-
COLONIAL INSURANCE STD INSURANCE STREETS 54.70
TOTAL FOR COLONIAL INSURANCE 107.15
P,
Vo
DANKO EMERGENCY EQUIPMENT JAWS FOR HURST TOOL FIRE &RE 273.29
E- Z-- RECYCLING,— INC. JANUARY-RECYCLING- -_83_ TIF-.- B- 2,268.00
FIRST TRUST 1ST HALF BOND FEES 84B TIF 668.00
i
FOCUS NEWSPAPERS JAN 25 LEGAL NOTICES LEGISLAT 40.81
THERMO KING SALES -SERV. SNOWPLOW CUTTING BLADE STREETS __85_12
INTERMEDIATE DIST. 287 FIRE FIGHTER 1 2 FIRE FIG 375.00
IVERSON, TERRY GAVEL MEETING FIRE PRE 5.33
IVERSON, TERRY JANUARY MILEAGE FIRE PRE 65.24
TOTAL- FOR-IVERSON,-TERRY 70.57
KELLY, TOM 1/20 TO 1/31 MILEAGE FINANCE .4.20
KELLY, TOM AMBULANCE MEETING- MILES -RESCUE -S_. 26.. 88
TOTAL FOR KELLY, TOM 31.08
KONICA BUSINESS MACHINES TONER _ADMINIST 337. -54
LMHRC
HUMAN RIGHTS POSTER ADMINIST 10.00
L Z CO., INC. 2 SNOWPLOW SPRINGS STREETS 34.00
LEONARD, STREET -DEINARD 12/- 1 -5/ -9 3 1/15/94 LEGAL 500. 00
LEONARD, STREET DEINARD 12/15/93 1/15/94 LEGAL LEGAL 1,441.70
TOTAL FOR LEONARD, STREET DE 1,941.70
M -75 BUILDING MAINTENANCE JANUARY CLEANING BUILDING 207.68
MAIER STEWART- ASSOC. 14/28- TO .12/31/93 -ENG. .y,_9. 19
MAIER STEWART ASSOC. 11/28 TO 12/31/93 ENG. 229.00
)y ht.AIER STEWART ASSOC. 11/28 TO 12/31/93 ENG. WATER FU 0.76
MAIER STEWART ASSOC.--- -1 1,. 8 TO -1 2/31/93- ENG. 2,060.00
MAIER STEWART ASSOC. 11/28 TO 12/31/93 ENG. INFRASTR 0.08
MAIER STEWART ASSOC. 11/28 TO 12/31/93 ENG. 149.0
DATE 02/03/94 TIME 08:48 CITY OF FALCON HEIGH COUNCIL Ri_i =O T PAGE
APPROVAL OF BILLS
PERIOD ENDING: 01/31/94
N CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
1_ MAIER STEWART ASSOC. 1.1/28 TO 13/31/93 ENG. 0.94
MAIER STEWART ASSOC. 11/28 TO 12/31/93 ENG. 0.55
MAIER STEWART ASSOC- 11/28 TO 1' /31/9 ENG. 3,522.00
TOTAL FOR MAIER STEWART ASSO 6,291.52 i
MNSF- METROPOLITAN REGION 94 FALCONEER- DUES LEGISLAT 50.00-
MIDTOWN CLEANERS CLEAN BLANKET RESCUE S 19.26
MIDWEST BUSINESS PRODUCTS VARIOUS SUPPLIES ADMINIST 689.70
MIDWEST DELIVERY SERVICE 1/10 DELIVERY_. ADMINIST 6.95
MN DEPARTMENT OF REVENUE 1/31 STATE TAXES ADMINIST 566.19
20, -1 DEE SWENSON THINGS FOR OPEN HOUSE CONTINGE 16.87
DETROIT LAKES FIRE DEPART FIRE FIGHTER CONFERENCE FIRE FIG 575,00
MINNESOTA GFOA MNGFOA MEMBERSHIP FINANCE 15.00
NSP ELECTRIC EMERGENC 6.28
NSP ELECTRIC PARK MAI 21.44
TOTAL FOR NSP 37:72
11 NSF'
JANUARY STREET LIGHTS STR. LIG 2,023.8
NELSON'S CHEESE FACTORY CHEEZE VEGGIE TRAYS CONTINGE 166.81
LYLE H. NAGELL CO., INC. APPRAISAL- OF 3601- LARF' 200.00
NORTH STAR STATE BANK 1 /31 FEDERAL TAX ADMINIST 3,132.68
OXYGEN SERVICE COMPANY RESCUE AIR RESCUE S 23.77
F'ERA 1/31 PERA ADMINIST 1,196.27
PC TAILORS, INC. PURCHASE OF 486 SX PC GENERAL 1,443.08
)4 PHILLIPS, PATRICIA THINGS FOR OPEN HOUSE CONTINGE 116.91
RCLLG 94 RCLLG DUES LEG ISLAT 366.40
l ST. PAUL RAMSEY RESCUE SUPPLIES DRUGS RESCUE 5 1,054.00
RAMSEY COUNTY JANUARY INSURANCE ADMINIST 3,055.91
RAMSEY COUNTY TRAFFIC CITATIONS POLICE 1,888.05
>F>F TOTAL FOR RAMSEY COUNTY 41943.96
i
RENNIX CORPORATION EMITTER REPLACED FIRE FIG 984.06
ROAD RESCUE INC. REPAIR COT MOUNT RESCUE S 53,00
-G -I TY- OF ROSE ELLE FEBRUARY POLICE F'OL IBE -20,- -181 50
TE ME u 6: i
L�Hit ;'4�. ZIT/ OF FALCON HEIGH COUNCIL REPQ PAGE
-1 APPROvAL OF BILLS
PERIOD ENDING: 01/31/94
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
ST. PAUL PIONEER PRESS ADMIN ASSIST. ADD. CONTINGE 330.46
STAR TRIBUNE ADMIN ASSIST. ADD. CONTINGE 279.00 i
STATE CHEMICAL MANU. BATHROOM SCENTS BUILDING 186.65-
STATE TREASURER COLD WEATHER BOOTS STREETS 45.00
1 SUPER AMERICA 12/19/93 1/21/94 FUEL 81.70
SUPER AMERICA 12/19/93 1/21/94 FUEL STREETS 56.84
SUPER AMERICA 12/19/93 1/21/94 FUEL PARK MAI 67.01
SUPER AMERICA 12/19/93 1/21/94 FUEL RESCUE S 37.65
TOTAL FUR SUPER AMERICA 243.20
T.R.F. SUPPLY WINER SUPPLIES 104.25
TAFF, SUSAN HOYT-- MEETING EXPENSES ADMINIST 28.00
TAFF, SUSAN HOYT MEETING EXPENSES PLANNING 2.25
1 TOTAL FOR TAFF, SUSAN HOYT 30.25
yr? TOLL COMPANY FIRE AIR 52.10
UNITED LABORATORIES. FLOOR CLEANER 468.69
28951 U.S. POSTMASTER 6000 STAMPS ADMINIST 1,740.00
US- ALLOYS SUPER ELECTRODE 145.24
USWEST CELLULAR DECEMBER PHONE 28.59.
USWEST COMMUNICATIONS PHONE SERVICE PARK R• R 54.52
TOTAL FOR BANK 01 54,989.83
GRAND TOTAL 54,989.83
1
56
PERIOD END DATE 01/31/94 **FILE NOT UPDATED PAGE 1
SYSTEM DATE 01/28/94
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME CHECK -CHECK
TYPE DATE NUMBER NUMBER AMOUNT
O 1 94 -.1. BALDWIN
THOMAS 22018 300.31
O 1 28 94 6 GEHRZ, SUSAN 22019 277.05
O 1 28 94 8 JACOBS, SAM 22020 277.05
0 1 28 94 10 JAN_GIBSON TALBOT 2 2 021 169.05
O 1 28 94 11 JOHN HUSTAD 22022 277.05
0 1 28 94 30 BAUMANN, NICHOLAS 22023 55.44
a 0 -r -1 28 -94- 31• ROSS 22024 43.00
0 1 28 94 34 KURHAJETZ, CLEMENT 22025 319.40
O 1 28 94 38 MORGAN, JAY 22026 37.34
0 -1 -28 94 40 ANDERSON,. -KEVIN 22027- 49.27
O 1 28 94 42 CLARKIN, MICHAEL D. .22028 30.00
O 1 28 94 48 HOLMGREN, JOHN H. 22029 62.09
O -1 28 -9#-- 49 teMAY, DOUGLAS 220 30 40.00
O 1 28 94 61 DENNIS G. LEMAY 22031 113.04
O 1 28 94 1001 CHENOWETH, SHIRLEY 22033 1082.41
0 1 -28 94 -1002- -TAFF, -SUSAN HOYT _22034 -1359.80
0 1 28 94 1003 IVERSON, TERRY 22035 941.90
O 1 28 94 1004 KELLY, THOMAS 22036 1186.78
0- -1. 28 1005 KRIEGLER, CAROL 2203 7 3 5 4. --72
O 1 28 94 1006 MORGAN, JAY 22038 846.46
0 1 28 94 1007 PHILLIPS, PATRICIA 22039 742.25
0 1 -28 94 -1008 SWENSON, DELORIS 22040 701.01
O 1 28 94 1009 WRIGHT, VINCENT 22041 956.70
O 1 28 94 1031 TREEFUL, LINDA 22042 198.29
O 1 28 94 --1033 TRETSVEN,- -DAVE -22043 547.15
O 1 28 94 1052 JEFF P KAPHING 22044 24.33
0 1 28 94 1075 GREGORY R HOAG 22045 148.25
0 1 28 -94 1077 MARK-R. -H I LLSTROM- -22046- 2-15. 31
`k 0 1 28 94 1078 MICHAEL R SHIER 22047 101.99
0 1 28 94 1080 LASSER BRADLEY D. 22048 84.29
fa 1 2:8 94 t088 MEi SSNER, DONALD R 2049 -200: 79
*TOTALS 11742.52
o f Consent Consent Consent :::con t::::::: Cr .:::::::::::::o e t
Meeting Date: 2/9/94
Agenda Item: C -2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Licenses
SUBMITTED BY:
MUNICIPAL
DeLange Dancers Studio, Inc. #3046
Hewlett Packard #3047
Source Comics Games #3048
Do It Yourself Upholstery Supply #3049
REFUSE /RECYCLING HAULERS
Action Disposal Systems /BFI #3050
ACTION REQUESTED: Approval of licenses
Meeting Date: 2/9/94
Agenda Item: C 3
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Appointment of Nick Baumann to assistant fire
chief
SUBMITTED BY: Clem Kurhajetz, Fire Chief
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
Mr. Craig Schauffert, one of two assistant fire chiefs, resigned
from the fire department effective January 1, 1994. Chief
Kurhajetz is recommending Mr. Nick Baumann as his replacement.
Nick has served the fire department for sixteen years.
CpPS
ACTION REQUESTED:
Appoint Mr. Nick Baumann to the assistant fire chief for the
Falcon Heights Fire Department.
Co s i 'o a t.: oX n s onsen s
Meeting Date: 2/9/94
Agenda Item: C 4
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Authorization for city administrator to sign
contract to perform inspections on public
buildings in the City of Falcon Heights
exclusive of the Minnesota State Fair and the
University of Minnesota
SUBMITTED' BY: David Kriesel, Building Official
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
In an effort to reduce paper work the State of Minnesota Building
Codes and Standards Division prepared an annual contract with
municipalities for inspecting public buildings. In Falcon
Heights, the public buildings include any structures outside the
University of Minnesota and the Minnesota State Fair, which have
their own building officials associated with their institutions.
(Mr. Heffron, the Fair's executive director, was contacted about
this.) This contract would be used to inspect additions to the
Falcon Heights Elementary School. The permit fees associated
with the public building project are received by the city and
cover the full cost or more of the necessary inspections.
ATTACHMENTS:
A Proposed contract with the State of Minnesota Building Codes
and Standards Division
ACTION REQUESTED:
Authorize the city administrator to enter into a contract for
inspecting public buildings with the State of Minnesota Buildings
and Codes Division.
A
CONTRACTUAL AGREEMENT BETWEEN 1
TPtuCtAN) H
and
STATE OF MINNESOTA, DEPARTMENT OF ADMINISTRATION
BUILDING CODES AND STANDARDS DIVISION
Recitals
WHEREAS, the State of Minnesota, Commissioner of Administration, by and
through the Department of Administration, Building Codes and Standards Division,
(hereinafter "State is authorized pursuant to Minn. Stat. 16B.61, subd. la to Contract
with a municipality for plan review, code administration, and code enforcement service, as
stated in subdivision 1(a) for public buildings in the contractual jurisdiction,
WHEREAS, (hereinafter
"Municipality as defined in Minn. Stat. 16B.60, subd. 3, constitutes an entity with which
the state shall contract for plan review, code administration, and code enforcement service
for public buildings in the contractual jurisdiction,
WHEREAS, the Municipality wishes to provide these services,
WHEREAS, the Municipality's building official meets the requirements of Minn.
State 16B.65,
WHEREAS, the State has determined that the Municipality has enough adequately
trained and qualified building inspectors to provide those services for public building
projects defined in Minn. State 16B.60, subd. 6:
NOW THEREFORE, in consideration of the mutual covenants contained herein, the
State and the Municipality enter into this Contract for the purpose of conferring upon the
Municipality responsibility for administration of the State Building Code, Minn. Stat.
16B.59 to 16.73 and Minn. Rules Chapters 1300 1370 (hereinafter "Code for public
buildings within the Municipality's jurisdiction, as follows:
1. Recitals. The above recitals are true and are incorporated herein by this reference.
2. Municipality's Duties:
a. To attend to all aspects of code administration and code enforcement,
including:
1. Preliminary plan review with the State when required by the State,
2. Plan review of building and grounds with municipal plan review
comments, designer's responses, and state plan review application form
signed by designer and forwarded to the State, when requested,
3. Application, enforcement and interpretations of all Code provisions,
4. Documentation on file of all equivalencies and modifications to Code
as required by UBC 105 and 106,
5. Issuance of all permits,
6. Maintenance of all records (inspection records, special inspection
reports, tests);
7. Issuance of certificate of occupancy with a copy informing the State
Building Inspector when services are completed,
8. Completion of the Building Codes and Standards Division public
building project report form, which form is to be provided by the State.
3. Term of Contract. This Contract shall be effective upon execution by the State
Building Inspector and will terminate on July 1, 1996, unless cancelled by either party
under paragraph 4, "Cancellation."
4. Cancellation. This Contract may be cancelled by the State or Municipality at any
time, with or without cause, upon thirty (30) days written notice to the other party.
5. Liability. Municipality assumes all liability for its actions and actions of its
employees and agents performing under this Contract and is governed by the
provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466.
6. Assignment. Municipality shall neither assign nor transfer any rights or obligations
under this Contract.
7. State Audits. The books, records, documents and accounting procedures and
practices of the Municipality relevant to this Contract shall be subject to examination
by the contracting department and the legislative auditor.
8. Fees and Surcharges. All costs of administering the building code under this
Contract shall be charged by the Municipality as prescribed by Minn. Stat. 16B.61,
subd. la. No fees, charges or surcharges shall be paid by the Building Codes and
Standards Division of the Department of Administration, State of Minnesota, under
the provisions of this contract.
9. Ownership of Documents. Any reports, studies, photographs, negatives or other
documents prepared by the Municipality in the performance of its obligations under
this Contract shall be the exclusive property of the State and all such materials shall
be remitted to the State upon request. Municipality shall not use, willingly allow or
cause to have such materials used for any purpose other than performance of State's
obligations under this Contract without the prior written consent of the State.
10. Amendments or Changes.
a. Any additions or changes to this Contract must be in writing and must be
agreed to by each party by having the proper authorized designees sign each
amendment, exhibit, and addendum.
b. Any additions and changes executed and agreed to as required by subdivision
(a) of this paragraph must be approved as to form and execution by the
Deputy Attorney General for the Division of Public Finance.
Approved:
By:
Title: Municipal City Manager /Administrator
Date:
Approved:
By: b .i Gr,cr..;
Title: Municipal Building Official
Date: /2G /qy
Approved:
Minnesota Department of Administration
Building Codes and Standards Division
By:
Title: State Building Inspector
Date:
Approved as to form and execution:
By:
Title:
Date:
[bc \form \contract.yrl]
!nsent ...Cons.
Meeting Date: 2/9/94
Agenda Item: C 5
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request for authorization to request
proposals for the demolition and removal of
2061 West Larpenteur Avenue
SUBMITTED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
The acquisition of the property at 2061 West Larpenteur Avenue
and the relocation of its resident are well underway. Staff
anticipates an early March closing date on the property. As part
of the project, the city will need to arrange to have the
structure demolished and removed shortly after the city acquires
it to reduce the length of time the structure is unoccupied and
in city ownership. Therefore, it is time to request proposals
for the demolition and removal of this property.
The fire department plans to use the structure for training
activities prior to its demolition. Initially the department
received permission from the city council for smoke drills. The
fire chief and training director will be contacted about the
extent of training that the department plans for this structure.
Any activity, but especially burning, will require careful
coordination with the neighboring property owners.
Finally, as a reminder, the city received Community Development
Block Grant funds for the full federally mandated relocation
costs of the residents and for a major portion of the structure's
acquisition. The additional acquisition costs and demolition
costs are part of the city's 1988 TIF district plan.
ACTION REQUESTED:
Approve the request to seek proposals for the demolition and
removal of the structure at 2061 West Larpenteur Avenue.
Meeting Date: 2/9/94
Agenda Item: C 6
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Scheduling a workshop with the planning
commission to discuss the commission's
recommendations on the city's commercial
development moratorium
SUBMITTED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
Staff suggests scheduling a council workshop with the planning
commission to discuss the commission's recommendations
on the
city's commercial development moratorium for the next planning
commission meeting on February 28, 1994 on or about (not before)
7:45 PM.
The workshop will provide the commission and council with an
opportunity to discuss this complex assignment that the
commission is near completing.
ACTION REQUESTED:
Schedule a joint workshop with the planning on or about (not
before) 7:45 PM on Monday, February 28, 1994.
a 6h$.0 C6n efi 0i1Selit ein ent iCei Se Cvx sell Via.
Meeting Date: 2/9/94
Agenda Item: P 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Presentation of the resolution from the Roseville
Independent School District 623 petitioning for public
improvements to be specially assessed at Falcon Heights
Elementary School located at 1393 West Garden Avenue,
Falcon Heights, Minnesota
SUBMITTED BY: John Thein, Assistant Superintendent of Roseville School District
#623 on behalf of the School Board
REVIEWED BY: Susan Hoyt, City Administrator
Peter Bachman, City Attorney
EXPLANATION /SUMMARY:
Under the direction of the city council, the city staff worked with the school district
staff to provide the school district with the opportunity to petition for certain
improvements to be financed by the city and specially assessed to the school district.
The resolution submitted by the Roseville Independent School District 623 petitions
for the improvements on the property of the Falcon Heights Elementary School,
including certain street improvements, storm sewer and parking improvements not to
exceed 250,000. These improvements, if assessed, will be constructed during the
spring and summer of 1994 as part of the overall remodeling of the Falcon Heights
Elementary School.
If the council chooses to specially assess these improvements to the school district,
the city would only be involved in the financial aspects of the project. The school
district will contract and oversee the construction. The city would review plans and
carry out inspections on a routine basis as it does for all building projects in the city.
If the council wishes to proceed with the special assessment, the staff recommends
adopting an agreement that guarantees that the city would not incur any costs or lose
revenue on this special assessment.
A Resolution petitioning the City of Falcon Heights for improvements financed
through a special assessment on 1393 Garden Avenue submitted by the
Roseville Independent School District Number 623
ACTION REQUESTED:
Presentation of the resolution from the Roseville Independent School District 623
petitioning the city for a special assessment for certain improvements at Falcon
Heights Elementary School.
fl
A
INDEPENDENT SCHOOL DISTRICT NO. 623
SCHOOL BOARD RESOLUTION
WHEREAS, Independent School District No. 623 (the "School
District desires to work cooperatively with the City of Falcon
Heights (the "City to finance and construct certain street, storm
sewer and parking improvements on property at and adjacent to the
Falcon Heights Elementary School located at 1393 West Garden
Avenue, Falcon Heights, Minnesota (the "Improvements and
WHEREAS, the School District has requested the City to finance
a portion of the costs of the Improvements by special assessment
pursuant to Minnesota Statutes Chapter 429; and
WHEREAS, the City has informally indicated its willingness to
cooperate with the School District to finance the Improvements
through a special assessment against School District property,
provided all statutory requirements are met and the School District
agrees to enter a cooperative agreement embodying the terms and
provisions deemed necessary by the City to fully protect the City's
interests.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The School District hereby petitions the City pursuant
to Minn. Stat. 429.031, subd. 3, for improvements to
PHB \FALCON \SB- RES.001 DRAFT 01/27/94 3:Olpm
West Garden Avenue and the appurtenant area as fully
described in Exhibit A, attached hereto and incorporated
herein.
2. The plans, specifications and cost estimates for the
Improvements are set forth in Exhibit B, attached hereto
and incorporated herein. The estimated cost of the
proposed Improvements is $250,000.
3. The School District requests the City to assess the
entire cost of the Improvements, not exceeding $250,000,
as a special assessment against the property occupied by
the Falcon Heights Elementary School, 1393 West Garden
Avenue, Falcon Heights, Minnesota. The School District
will pay for all construction costs above $250,000, if
any.
4. The School District hereby authorizes John Thein to
negotiate and execute on behalf of the School District
a cooperative agreement with the City of Falcon Heights,
including the following concepts and such other
reasonable terms and provisions as deemed necessary by
the City of Falcon Heights:
PHB \FALCON \SB- RES.001 2 DRAFT 01/27/94 3:Olpm
a. The School District acknowledges benefit to the
School District's property in the amount of the cost
estimate ($250,000.00) for the Improvements.
b. The School District waives all rights to object to
the amount of the special assessment up to the
amount of the cost estimate ($250,000.00).
c. The School District understands that the City's
order for the Improvements will be conditional upon
the absence of any objection or action being filed
within thirty days of the City's resolution
determining the validity of this petition and
ordering the Improvements.
d. The School District agrees to pay the assessment
plus interest over a five -year period. Interest
will be at a minimum of 6.1 percent and will be
reviewed bi- annually to correspond to the City's
rate of return on its investments. If the City's
rate of return on its investments is higher than 6.1
percent as determined by the City, the School
District agrees to pay the higher rate.
e. The School District will agree to reimburse the City
for all attorneys' fees, engineers' fees, consultant
PHB \FALCON \SB- RES.001 DRAFT 01/27/94 3:Olpm
fees and administrative fees related to reviewing
and processing the Improvements and special
assessment.
f. The School District will contract for all necessary
services in preparing the construction plans,
specifications, bid documents and construction work.
The construction work must be in compliance with all
applicable building codes, zoning regulations and
other applicable laws and codes.
g. The School District agrees to comply with the
provisions of all applicable laws governing the pay-
out of funds to contractors.
h. The School District will agree to waive all
liability on the part of the City with respect to
the financing and construction of the Improvements
and further agrees to defend and indemnify the City
from any claims or liabilities whatsoever with
respect to the Improvements.
i. Such other reasonable terms and conditions as agreed
to by the parties.
PHB \FALCON \SB- RES.001 4
DRAFT 01/27/94 3:Olpm
Adopted this day of 1994.
Superintendent
School Board Chair
District
PHB \FALCON \SB- RES.001 5 DRAFT 01/27/94 3:01pm
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY FOR WHICH IMPROVEMENTS ARE BEING
REQUESTED
The North 48 feet of Lot Eleven (11); That part of Lot B lying South of the extension across said
lot of the South line of Lot Ten (10); all in Midway Plains.
That part of the South Half of the Northeast Quarter of the Southwest Quarter of Section 15,
Township 29, Range 23, lying West of the East 167.00 feet thereof, South of the North 54.00
feet thereof and East of the East line and the extension thereof Midway Plains, all according to
the plat thereof an file and of record in the Office of the Registrar of Deeds in and for Ramsey
County and according to the United States Government survey thereof.
Also, that part of the South Half of the Northeast Quarter of the Southwest Quarter of Section
15, Township 29, Range 23, Ramsey County, Minnesota, lying South of the South line of Lot
B, Midway Plains, according to said plat on file and of record in the Office of the County
Recorder, Ramsey County, Minnesota, and lying West of the Southerly extension of the East line
of said Lot B and East of the Southerly extension of the West line of said Lot B.
D.
Meeting Date: 2/9/94
Agenda Item: P 2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Proposed cooperative agreement for financing and
construction of street and related improvements between
the City of Falcon Heights and the Roseville Independent
School District Number 623 for improvements at Falcon
Heights Elementary School at 1393 Garden Avenue
SUBMITTED BY: Susan Hoyt, City Administrator
Peter Bachman, City Attorney
REVIEWED BY: Currently under review by John Thein, Assistant Superintendent
of Roseville School District
EXPLANATION /SUMMARY:
The proposed agreement between the City of Falcon Heights and the Roseville Area
School District 623 provides for certain guarantees for the city and school district
in carrying out a special assessment for improvements to Falcon Heights Elementary
School. The city has the funds available to loan for financing these costs from its
sanitary sewer fund for a five year period to cover the 250,000. Even with this
outstanding loan, the sanitary sewer fund would have enough money to pay for
unanticipated sewer reconstruction and to cover any shortfall in revenue created by
MWCC rate changes. The proposed agreement guarantees that the city will not incur
any loss in interest revenue or out of pocket costs for this special assessment to the
school district. In very brief it includes the following:
1. The special assessment shall not exceed 250,000.
2. A five year payment period with equal, annual payments of principal shall be
established with interest starting the day after the special assessment is levied
and with the first payment due on the first Monday in January, 1995.
3. The compound interest rate shall not fall below the city's current rate of return
on all of its investments or 6.1%.
4. If the city's interest rate of return on all its investments exceeds 6.1 in the
city's most recent quarterly financial report, the interest on the special
assessment shall be adjusted upward to capture the additional interest that the
city is earning on its total investments.
5. All attorney, engineer, and other consultants (if used) fees associated with
these improvements and special assessment shall be covered by the school
district. Staff time and out of pocket costs for $600. This shall not include
inspection costs that are routinely associated with city building activity.
6. The school district waives all rights to public notices and public hearings under
Mn. Statute Chapter 429.
7. The city holds the right to withdraw the order for the improvements within
thirty days of adopting the resolution if any taxpayer or property owner objects
to the special assessment within thirty days after the adoption of the resolution
ordering the improvements.
8. The city administrator shall work with the school district to develop a payment
plan for the construction work as it is completed by the contractor hired by the
school district.
If the city and the school district both enter into this agreement, the staff
recommends that the city council adopt a resolution ordering the improvements at the
February 23, 1994 council meeting.
The building official approved the plans for these improvements. The city engineer
is currently reviewing them.
ATTACHMENTS:
A Proposed cooperative agreement for financing and construction of street and
related improvements between the City of Falcon Heights and the Roseville
Independent School District Number 623
ACTION REQUESTED:
Consider the resolution for the cooperative agreement for financing and constructing street and
related improvement to Falcon Heights Elementary School between the City of Falcon Heights and
the Roseville Independent School District Number 623.
Authorize the city administrator to enter into this agreement with the school district.
Schedule the resolution ordering the proposed improvements for February 23, 1994 pending
School District approval of the proposed agreement.
POtterniiTOLICYMPOLICYREEPOUGWERPOLICYMaPOLICYAMPOLICAMMPOUCY
FEB 4 '94 1k0:47 FROM LSD 1892 PRGE.002
COOPERATIVE AGREEMENT
FOR FINANCING AND CONSTRUCTION OF
STREET AND RELATED IMPROVEMENTS
THIS AGREEMENT, by and between Independent School District No. 623, an
independent school district under the laws of the State of Minnesota (the "School District")
and the City of Falcon Heights, a statutory city under the laws of the State of Minnesota (the
"City"'), is entered this day of 1994.
WHEREAS, the School District has petitioned the City under Minnesota Statutes
Section 429.031, subdivision 3 for certain street, stormwater, parking and related improvements
(the "Improvements') to be constructed at 1393 West Garden Avenue, Falcon Heights,
Minnesota, and appurtenant areas, as legally described on Exhibit A, attached Hereto and
incorporated Mean; and
WHEREAS, the City finds the Improvements to be in furtherance of the public health,
safety and welfare of the citizens of Falcon Heights and desires to cooperate with the School
District's petition for special assessment by entering into this Cooperative Agreement with the
School District.
NOW, THEREFORE, IN CONSLDFIRATION OF THE TERMS AND PROVISIONS
HEREIN, IT IS AGREED BY THE PARTIES AS FOLLOWS:
1. Latio.QofIl1220)vemen>ts. The School District certifies that it is the only owner
of real property abutting on that portion of West Garden Avenue described in Exhibit A. The
property described in Exhibit A is the location of the Improvements (the 'Property".
2. Petition. The School District has petitioned the City to assess the entire cost
of the Improvers, up to a maximum of $250, 000.00 (the amount of the cost estimate),
against the Property. The School District shall pay for any and all costs of the Improvements,
if any, in excess of $250,000.00.
3. City Rtview. The City has reviewed and approved the plans, specifications and
cost estimates contained in the petition however, such review and approval is for purposes of
statutory compliance only and shall liability professional or technical approval
nor to create or form the basis for part of the City whatsoever.
4. &„C4. Upon such notice and hearing, if any, as the City deems
appropriate, the City shall adopt a resolution making the findings as required by Minn. Stat.
429.031, subd. 3 and order the Improvements. The order for, Improvements may, at the
sole option of the City, be rescinded in the event that the validity of the resolution is questioned
by any taxpayer or property owner pursuant to Minn. Stat. 429.031, subd. 3, within thirty
(30) days after adoption of the =solution. In the event the order is rescinded, this Agreement
shall be null and void, except that the School District shall pay the City's costs incurred to date
in accordance with Paragraph 10 hereof.
5. Stiuulation of Benefit and Wainer of Obiections. The School District hereby
irrevocably stipulates that. the Property is beneinted by the Improvements in the amount of
$250,000.00 and waives (i) all rights to object to a special assessment against the Property
made pursuant to this Amt, and (ii) all rights to object to the amount of benefit to the
Pr'y-
6. Cronyism= with Public and Laws. 'The School District shall
be solely respcntsiible for selecting and paying the contractor or contractors and for compliance
with all applicable public bidding laws. The School District shall, to the extent not inconsistent
FEB 4 '34 10:48 FROM LSD 1 898 PAGE 003
with other laws governing the School District, pay contractors pursuant to the procedure in
Minn. Stat. 429.041, subd. 6,
7. Payment of Funds to School District. Following thirty days after adoption of
the resolution ordering the Improvements, the School District may request funds for the
Improvements from the City. Prior to disbursement of any funds, the School District shall
prepare and submit for approval by the City Administrator a schedule for payout of funds.
The schedule shall require evidence from the School District of satisfactory completion of
work prior to payout. If acceptable to the City Administrator, the City Administrator shall
approve the schedule in writing. Upon approval by the City Administrator, such schedule
shall be appended to this Agreement and made a part hereof as if fully set forth herein. The
schedule may be amended at any time by the School District, subject to approval by the City
Admin The City Administrator shall disburse funds pursuant to said schedule.
8. Levy. The City shall levy a special assessment in the amount of $250,000.00
against the Property in accordance with Minn. Stat. Ch. 429. The parties agree that $250,000
is the proper amount of the special assessment pursuant to Minn. Stat. 429.061. The school
district hereby waives requirements for published and mailed notice, public hearing,
determination of the amount of special assessment by resolution, and any technical defects in
the assessment procedure. The school district also waives all rights to appeal the assessment
pursuant to Minn. Stat. 429.081 or other law.
9. _e_a___Ipigtdel. The School District shall pay the assessment
to the City in five (5) annual installments of $50,000 each commencing on the fast Monday
in January, 1995 and continuing until fully paid on the first Monday in January, 1999, plus
interest as set forth below. Interest shall accrue on the unpaid balance at the minimum rate
of 6,1%, compounded monthly, commencing from the date of adoption of the assessment by
the City. The interest rate shall be adjusted by the City on a quarterly basis to reflect the
City's rate of return on investments as set forth in the City's most recent available Quarterly
Financial Report; provided, however, that the iierest rate payable -by the School District shall
never fall below 6.1%. Amounts paid shall be credited first to interest, then to principal. The
City shall provide the School District with a schedule of the intemst payable at least ten (10)
days prior to the fast Monday m January.
10. Payment of City's Adminislrati. Legal. Engineering 2 and Consultant Cow.
The School District agrees to pay all costs for attorneys' fees, engineers' fees, other
consultants' fees (if any), plus $500M0 for City staff time, incurred by the City to rev and
process the Imps and special assessments, including but not limited to, drafting of
documents.
11. loo Third Party Besieficiaries. It is the intent of the parties that this Agreement
is solely for the benefit of the School District and the City; no contractor or other party
whatsoever shall have any rights to require payment from the City pursuant to this Agreement,
enforce this Agreement, or maintain an action for damages or equitable relief based on this
Agreement.
12. Independent Anent; Remedies. In the event that, for any reason, funds are
advanced by the City to the School District under this Agreenunt and the Special Assessment
is determined by a court of competent jurisdiction to be void or unenforceable, this Agreement
shall remain an independent and binding contract requiting repayment of funds by the School
District to the City of all funds advanced under this and costs incurred by the City.
The School District stipulates and agrees that the special assessment comemplated by this
Agreement is not "for pi ties used or m be used for highway rim way" within, the
meaning of Minn. Stat. 435.19. If the special assessment is not paid when due, the School
2
FEB 4 `94 10:49 FROM LSD 1992 PAGE.004
District stipulates and agrees that, in addition to all other remedies at law or equity, the City
may enforce repayment of funds to the City by civil action pursuant to Minn. Stat. 435.19.
13. Attorneys' Fees. The School District agrees to pay the City's attorneys' fees,
if any, incurred to enforce or defend this Agreement, or of any action arising out of or resulting
from this Agreement.
14. Indemnification. To the fullest extent ermitted by law, the School District
shall indemnify, defend and hold harmless the City I and against all claims, damages,
attorneys' losses and expenses, including but not limited to reasonable fees arising out of or
resulting from the cons on of the Improvements or the enforcement or defense of any
provision of this Agreement.
15. Construction. This Agreement is entered into by the City as a voluntary measure
to cooperate with the School District It is the intent of the parties that this Agreement be
construed to hold the City lxatmless from any financial losses or costs associated with this
transaction and that the same shall be fully paid by the School District.
1b. Ames. This Agreement may not be amended, modified or supplemented
except by written instrument signed by the party to be charged.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.
CITY OF FALCON HEIGHTS
BY
Narree
Mayor
Name
City Administrator
SCHOOL DISTRICT
By
Its
By
Its
NMWAXCIAMONAWAK 3
TOTAL PAGE.004
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY FOR WHICH IMPROVEMENTS ARE BEING
REQUESTED
The North 48 feet of Lot Eleven (11); That part of Lot B lying South of the extension across said
lot of the South line of Lot Ten (10); all in Midway Plains.
That part of the South Half of the Northeast Quarter of the Southwest Quarter of Section 15,
Township 29, Range 23, lying West of the East 167.00 feet thereof, South of the North 54.00
feet thereof and Fast of the East line and the extension thereof Midway Plains, all according to
the plat thereof on file and of record in the Office of the Registrar of Deeds in and for Ramsey
County and according to the United States Government survey thereof.
Also, that part of the South Half of the Northeast Quarter of the Southwest Quarter of Section
15, Township 29, Range 23, Ramsey County, Minnesota, lying South of the South line of Lot
B, Midway Plains, according to said plat on file and of record in the Office of the County
Recorder, Ramsey County, Minnesota, and lying West of the Southerly extension of the East tine
of said Lot B and East of the Southerly extension of the West line of said Lot B.
p> u NE'> :;O:': C O <:I >Y
Meeting Date: 2/9/94
Agenda Item: P 3
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Proposed resolution authorizing the city engineer to prepare
plans and specifications for sealcoating the streets in the
northeast quadrant and Hollywood Court
SUBMITTED BY: Terry Maurer, City Engineer
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
Almost every year the city contracts for sealcoating local streets in one area of the
city. Due to the major street projects in 1991 and 1993, the city did not undertake
this activity during the past few years. However, in 1994 it is time to sealcoat the
streets in the northeast quadrant as well as Hollyw000d Court (street and alley).
The city's 1994 general fund budgets $20,000 for this activity.
ATTACHMENTS:
A Letter from city engineer dated 20 January 1994
B Proposed resolution authorizing the city engineer to proceed with plans and
specifications for sealcoating
ACTION REQUESTED:
Approve the attached resolution authorizing the city engineer to prepare plans and
specifications for sealcoating streets in the northeast quadrant and Hollywood Court.
POLICYNNVOLlermiNVOLICVERTOLICYMPOLICYNNPOLICYREVOLlOWEVOLICY
GL r
CONSULTING ENGINEERS January 20, 1994
File: 330 035 -20 J4 r 1 2 4L-"'34
Ms. Susan Hoyt
City Administrator
City of Falcon Heights
2077 Larpenteur Avenue West
Falcon Heights, MN 55113
RE: 1994 SEAL COAT IMPROVEMENTS
CIVIL ENGINEERING
Dear Ms. Hoyt:
ENVIRONMENTAL
Historically, the City of Falcon Heights has seal coated one quarter of the City streets and
1UNICPA1 alleyways each year. However, due to conflicts with reconstruction projects, no seal coat
improvements were undertaken the last two years. There is no conflict with street construction
in 1994. Therefore, we would recommend that the City once again undertake a seal coating
improvement project.
5TRUC BRA` According to our records, in 1994 the northeast quarter of the City should be seal coated. This
would be the area lying north of Larpenteur Avenue and east of Snelling Avenue. As you
SURVEYING requested, we have also reviewed the condition of the streets in the area south of the Falcon
Woods area. These streets are scheduled to be seal coated in 1996. Based on our visual
TRAFFIC inspection, we believe the streets are in sufficient condition to wait until the scheduled time for
seal coating. Therefore, we recommend not including that particular area with 1994's project.
TRANSPORTATION
In order to ensure that a seal coat project can be undertaken and completed well before the start
of the State Fair, we would recommend that the City Council consider authorizing the
preparation of plans and specifications at this time. This will allow us to bid the project in early
spring and be one of the first seal coating projects undertaken when weather permits construction
to begin. Attached is a draft resolution for the City Council's consideration which authorizes
preparation of plans and specifications for seal coating the northeast quarter of the City.
If you have any questions regarding this, please call.
1326 Energy Park Drive Sincerely,
St. Paul, MN 55108 MSA, CONSULTING ENGINEERS
612 -644 -4389
Fax: 612-644-9446 G /ez��GLI.�
Terry J. Maurer, P.E.
9800 Shelard Parkway
Minneapolis, MN 55441 TJM: tp
612-546-0432 Attachment
Fax: 612 -544 -6398
035-2002.jan
No.
CITY OF FALCON HEIGHTS
C O U N C I L R E S O L U T I O N
Date: Feb. 9, 1994
A RESOLUTION ORDERING THE PREPARATION OF PLANS
AND SPECIFICATIONS FOR THE 1994 STREET SEALCOATING IMPROVEMENT
WHEREAS, it is the practice of the City Council of the City of
Falcon heights to perform routine seal coating maintenance on one quarter
of the streets within the city annually; and
WHEREAS, the five year street improvement program indicates that
1994 seal coating improvement should encompass the northeast quarter of the
city;
NOW THEREFORE, BE IT RESOLVED by the city council of the City of
Falcon Heights, Minnesota:
1. MSA Consulting Engineers is hereby designated as project
engineer for the 1994 street seal coating improvement
project. They shall prepare plans and specifications for
the making of the improvement.
Moved by Approved by
Mayor
BALDWIN
GEHRZ In Favor Date
GIBSON TALBOT Attested by
HUSTAD Against City Clerk
JACOBS
Date
Meeting Date: 2/9/94
Agenda Item: P 4
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Update on the Larpenteur Avenue reconstruction planning
process
SUBMITTED BY: Susan Hoyt, City Administrator
Terry Maurer, City Engineer
EXPLANATION /SUMMARY:
The city staff will update the council on the Ramsey County Larpenteur Avenue
reconstruction project between Eustis and Dale Streets.
Staff recommends that the city council request the city administrator to write a letter
to county officials stating the city's concerns about expediting the planning and
reconstruction process (Attachment A). In brief, these concerns are:
1. Expediting necessary safety improvements
2. Answering business owners' future decisions about access and driveways
3. Carrying out local street project planning to minimize physical disruptions and
to be fiscally prudent
4. Spending city money on planning only to unnecessarily repeat the effort
5. Avoiding being pressured into last minute decisions that don't represent the
city's best interests due to project deadlines (e.g. Cleveland Avenue median)
Staff also asks the council to consider having the city administrator explore the
opportunity to have the county contract with the city to have the city design the
Falcon Heights section of roadway to federal standards with county reimbursement
to the city with ISTEA and County State Aid Highway (CSAH) dollars.
ATTACHMENTS:
A Memorandum from City Administrator dated 3 February 1994
ACTION REQUESTED:
Update on the Larpenteur Avenue planning process.
Request the city administrator to contact the county about city concerns.
City of Falcon Heights
Memorandum
DATE: 3 February 1994
TO: Mayor and Councilmembers
FROM: Susan Hoyt, City Administrator
RE: Update on the proposed reconstruction of Larpenteur Avenue
Significance of the roadway to community identity
Larpenteur Avenue is the major thoroughfare through the City of Falcon Heights. The
quality and character of this roadway set the tone for many people who pass through
the city on route elsewhere or to one of its prominent institutions the State Fair and
the University of Minnesota. It is also the city's major commercial corridor.
Therefore, it is imperative that the city carefully attend to any opportunities to
improve the condition, safety and aesthetics on this county road. The city has this
opportunity over the next two years.
Background
The Ramsey County Capital Improvement Program has included the proposed
reconstruction of Larpenteur Avenue between Eustis and Dale Street for several years.
In order to proceed with planning for this major project, the county initiated the
Larpenteur Avenue Task Force in the fall of 1993. Representatives of St. Paul,
Roseville, Lauderdale, Falcon Heights, the University, the State Fair and Gibbs Farm
were included in the task force. In addition to these members, the city administrator
invited the city engineer, two 1666 residents and one business owner to join her to
represent the city's interests.
In conjunction with the county's planning process, the city staff invited all business
owners west of Arona Street to meet to discuss improvements they would like to see
along Larpenteur Avenue during 1993. Staff also met several times with
representatives of the U Golf Course, 1666 and the University to gather ideas on how
to create opportunities for safety, accessibility and aesthetics as the process moves
along. The University planner and city staff met with 1666 residents in the spring of
1993 to gather these residents ideas for future planning. Meetings with businesses
east of Arona and with all apartment owners will come when plans are firmer.
Recently, Fred Hoisington, the city's consulting planner, joined the staff team for
planning Larpenteur Avenue to provide insights into how to use Larpenteur Avenue
as a visual Zink throughout the city.
3 February 1994
Page 2
Current status
After a several month hiatus, the county recently began meeting with communities
again on Larpenteur Avenue now that the project is nearly certain of federal
Intermodal Surface Transportation Act (ISTEA) funding. The ISTEA award may require
a January, 1995 deadline for awarding the construction contract. Given that the
project is scheduled to move ahead, it is time to present the preliminary ideas on the
plan for the city council. These will be described by the city engineer.
City concerns about the planning process
As this report suggests, the county's planning process for Larpenteur Avenue has
frequently been interrupted due to heavy demands from other county projects. This
start and- stop approach creates some concerns from the city's perspective. These
are:
1. Safety. Larpenteur Avenue is in poor condition with several safety needs that
can only be satisfactorily addressed through the reconstruction process. These
include protected turn lanes for left turners all along Larpenteur, most notably
at Fairview Avenue, Gortner Avenue, City Hall, 1666 and Coffman Street. A
traffic signal is planned for Gortner Avenue as part of this project. And, the fire
and rescue personnel are requesting that all traffic signals be equipped with
opticons to allow the vehicle's drivers to change the lights for quicker response
times to emergencies.
2. Business owners' future plans. Now that the city staff met with the business
owners along Larpenteur Avenue, some of these business people may be
planning to postpone access improvements, like driveways and entrances, until
Larpenteur Avenue is reconstructed so the work does not have to re -done.
Within the past six months, three business owners contacted the city
administrator about these proposed improvements and how to plan for the
future. Neither the administrator nor county staff can provide the business
owners with a timetable.
3. Avoiding major physical disruptions and improving the city's financial position
for future city street improvement projects. In 1994 the city will revisit its
capital improvement program. At this time, the city's capital improvement
program tentatively includes alley improvements for 1995 and Larpenteur
Avenue for 1995 and 1996. The city plans no major street projects until 1997.
This plan anticipates the reconstruction of Larpenteur Avenue. Waiting until
Larpenteur Avenue is reconstructed should eliminate Larpenteur Avenue entirely
completed prior to creating major physical disruptions through local street
projects in the Northeast quadrant. Trying to with local street projects in the
northeast quadrant. If Larpenteur Avenue and local streets are torn up for
reconstruction, life would be really miserable for everyone.
3 February 1994
Page 3
The proposed capital plan not only tries to minimize physical transportation
disruptions in the city by planning projects after Larpenteur Avenue is
reconstructed. But it also substantially improves the city's financial position for
implementing future local street projects. The city's past policy has been to
approach street projects as a necessary cost for all property owners to
contribute too. Applying this policy to Larpenteur Avenue, the city may be able
to collect its MSA allocation for work on Larpenteur Avenue. If additional MSA
funds or special assessment revenue comes in with the Larpenteur Avenue
project, these funds can go to finance local street projects. Although it is
premature to determine Larpenteur Avenue's actual financial impact on future
infrastructure revenue, postponing Larpenteur Avenue may make it more
difficult for the city to finance these local projects.
4. Spending money on planning now only to repeat it in the future. Because this
is such an important project for the city, it is crucial that the city be involved
at each step in the process. This requires a time commitment which, in turn,
has financial implications. In 1993 the city spent $3,600 on consulting
engineering time planning for Larpenteur Avenue. This did not include exclusive
of the city administrator's time. These dollars were well spent. However, staff
is already beginning to repeat meetings with city groups and county officials to
re- discuss the plans. Some back tracking is always part of the planning
process. However, its important to evaluate where the city is going as it
continues to invest in the process.
5. Making decisions on a short timeline to meet the ISTEA deadline. One of the
staff's major concerns is that the county will dramatically speed up the
planning process just before the ISTEA deadline arrives. Experience suggests
that when the deadline gets close, the city is pressured to make hasty decisions
about roadways without ample time to react to new design demands and to
negotiate improvements that the city requires. (The Cleveland Avenue median
is a perfect example.) Making quick decisions due to time constraints may
create a missed opportunity for the community to use Larpenteur Avenue to
create a safer, more attractive and better constructed roadway.
Recommendation
In order to avoid the five concerns described above and to strengthen the city's
position in planning Larpenteur Avenue, the city administrator asks that the city
council request her to write a letter to the Paul Kirkwold, the Ramsey County Public
Works Director, Terry Schutten, Ramsey County Executive Director and the Ramsey
County Board encouraging the county to streamline the process for planning along
Larpenteur Avenue and to give the project a very high priority.
Furthermore, the city administrator asks the city council to have her explore the
opportunity for the county to contract with the city to undertake the design phase of
this project within Falcon Heights (Fulham Street to Hamline Avenue). Such a contract
could guarantee that the city engineer design this section of roadway to meet federal
3 February 1994
Page 4
standards as well as guarantee that the city engineer work cooperatively with the
designers of the other roadway sections. The city would request the county to
reimburse the city for costs covered through ISTEA and County State Aid Highway
(CSAH) funding.
P LIC
Meeting Date: 2/9/94
Agenda Item: P 5
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request for a resolution for the Northwest Youth and
Family Services (NYFS) application for 1994 Community
Development Block Grant Funds
SUBMITTED BY: Ms. Kay Andrews, Executive Director of NYFS
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
The Northwest Youth and Family Services provides a variety of services to its member
cities including family counseling and youth assistance programs. The City of Falcon
Heights contributes approximately $9,000 toward its operations in 1994. In addition
to this financial support, the NYFS is requesting the city's support for the NYFS's
1994 Community Development Block Grant Application to Ramsey County.
The Northwest Youth and Family Services (NYFS) is considering purchasing a building
for three reasons (Attachment A). These include: 1) the expanding size of the
agency; 2) the potential financial savings to the organization; and 3) the desire for
Iocational stability (the organization moved four times in eighteen years).
The Community Development Block Grant program is extremely competitive. The City
of Falcon Heights was awarded 110,000 in 1993. The staff is not recommending
that the City of Falcon Heights apply for these funds in 1994 because of the 1993
award and the necessity of carefully developing a project that meets both the need
criteria of the block grant and the community.
A Letter from Ms. Andrews dated 31 January 1994
B Proposed resolution in support of the NYFS block grant request
ACTION REQUESTED:
Adopt the attached resolution supporting the NYFS Community Development Block
Grant Application for 1994.
POLICYMPOLICYMPOUCYMPPOLICYMPOLICYPMPOLleromPOLICYRRIVUOY
A
Northwest Youth Family Services
Rush Lake Business Park 1775 Old Highway 8 New Brighton, MN 55112 Telephone 636-5448
January 31, 1994
Susan Hoyt
City of Falcon Heights
City Administrator
2077 West Larpenteur FEB 0 1 1994
Falcon Heights, MN 55113
Dear City Administrator and Council:
Northwest Youth Family'Services (NYFS) is applying for Ramsey County CDBG funding for
the 1994/95 grant period. We are applying for two grants. One grant will be written to assist
with funding the mental health programs we offer. The second grant will ask for assistance with
the purchase of a building in which to house our program.
As you are aware, more and more of our clients need assistance but lack insurance and /or the
financial resources with which to pay the full cost. We are aware that you, as cities, cannot cover
theses additional expenses. Thus, we continue to look for other ways to be fiscally responsible
and, at the same time, meet the needs of people in our communities.
Our Board of Directors is exploring the possibility of purchasing a building for many reasons.
First, we are growing out of our current space and will need to rent more space if we cannot buy
a building. Secondly, we hope to try to contain occupancy costs which are now in excess of
$75,000 a year and understand that we may be able to double or triple our current space and pay
the same or less in occupancy costs by purchasing a building. The third reason is that our agency
has been in existence for over 18 years and during that time we have moved to four locations.
Our Board, staff and clients feel that it is time for us to have a permanent home.
What we would like from you is a resolution of support for our agency receiving CDBG funding
for our mental health programs and to purchase a building. I have included a draft resolution to
facilitate the process. If you need additional information, please let me know. Because we are
in a short time -frame for applying for CDBG funds, I ask that you FAX me any action you have
taken regarding this matter. That way I will be able to include it in the application. Our FAX
number is 636 -1584.
Thank you for your ongoing help and support of our efforts.
Sincerely,
,/tA l/Q/1//evIl L IA4ft i Lk
Kay Z. Andrews, LICSW
Executive Director
Arden Hills Falcon Heights Lauderdale Little Canada Mounds View New Brighton North Oaks Roseville St. Anthony Shoreview
No.
CITY OF FALCON HEIGHTS
C O U N C I L R E S O L U T I O N
Date: Feb. 9, 1994
A RESOLUTION IN SUPPORT OF THE APPLICATION FOR A COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) BY NORTHWEST YOUTH AND
FAMILY SERVICES (NYFS)
WHEREAS, NYFS has provided essential developmental services for the
youth and families of Falcon Heights since 1976; and
WHEREAS, NYFS is finding more and more people in need of financial
assistance in order to make use of NYFS' mental health programs, and
WHEREAS, the unique partnership between NYFS and its ten Ramsey
County member cities has resulted in the ability to provide an essential
community service that none of the cities could provide individually, and
WHEREAS, NYFS is in need of assistance in purchasing a building in
which to house these essential community services,
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Falcon Heights, that the City of Falcon Heights enthusiastically supports the
award of a 1994 CDBG to NYFS.
Moved by Approved by
Mayor
BALDWIN Feb. 9, 1994
GEHRZ In Favor Date
GIBSON TALBOT Attested by
HUSTAD Against City Clerk
JACOBS Feb. 9, 1994
Date
Meeting Date: 2/9/94
Agenda Item: P 6
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Proposed resolution changing the fee schedule for rental of
the Community Park building in chapter 5 4.01 (D)(2)
relating to fees for the Community Park building
SUBMITTED BY: Park and Recreation Commission
REVIEWED BY: Carol Kriegler, Park and Recreation Director
EXPLANATION /SUMMARY:
At the January 13, 1994 council meeting, Carol Kriegler explained that the Park and
Recreation Commission recommends that the city's Community Park building's rental
fees and hours be revised to better accommodate the building users and to make sure
that the facilities can be checked and cleaned, if necessary, before new users rent the
space.
The proposed change in policy permits the Community Park building to be rented for
one 6 hour shift or a portion of a shift. It eliminates a second shift. It permits a user
to pay $5.00 per hour for any use over the basic six hour shift (Attachment A).
ATTACHMENTS:
A Proposed change in fee schedule for the Community Park Building
B Proposed resolution adopting the change in fee schedule and hours
ACTION REQUESTED:
Adopt the attached resolution changing the rental structure for the Community Park
building in Chapter 5 4.01 (D) (2) of the city code.
5 -4.01
1. Park Facilities
a. Seasonal Use, Field Rental (one day /week)
Fee Item
$100.00 Community Park (includes access to
bathrooms
50.00 Curtiss Field
50.00 University Grove
b. Occasional Use (field rental each time)
Fee Item
20.00 w /bathroom $10.00 no. b.r. (Comm. Park)
15.00 w /bathroom 10.00 no b.r. (Curtiss Field)
15.00 for University Grove park
2. Park Buildings
a. Community Park
Fee Item
$50.00 per VliqUr shift or portion of a shift. `wc.
rcntal' ohiftc availablc daily. (0 A.M. to 3 P.M.
::50
and 1 P P4 to 10 P M 04...t1c�zi e
....:t�
any
1 s
set-up cost if set up is requested
30.00 for two hours or less when building use is
limited to multi purpose space (kitchen use
is limited to coffee pot and /or refrigerator)
b. Curtiss Field Building
Fee
$20.00
1. Deposit
Fee
$100.00 deposit required for any use
when a key to the building is
requested
c. City Hall Facilities
Fee
$30 /first 2 hours
$20 each additional hour
$35 set up
$5 kitchen
$25 conference room
B.
No.
CITY OF FALCON HEIGHTS
C O U N C I L R E S O L U T I O N
Date: Feb. 9, 1994
A RESOLUTION AMENDING SECTION 5 -4.01, SUBDIVISION D(2)
OF THE CITY CODE RELATING TO PARK FACILITY FEES
WHEREAS, the Falcon Heights parks and recreation commission has
reviewed the present park fee schedule and use of the facilities by public
service organizations; and
WHEREAS, the commission and staff have determined that amending
these sections is necessary to facilitate and simplify the rental and use of
facilities; and
WHEREAS, the commission and staff has presented the information to
the city council for review and discussion; and
WHEREAS, the city council determined that the changes are necessary
and acceptable as presented; and
WHEREAS, city code stipulates that these amendments may be made
by resolution;
NOW THEREFORE, BE IT RESOLVED, by the city council of the City of
Falcon Heights ordains that Section 5 -4.01, Subd. D(2) of the city code be
amended to reflect the changes as recommended.
Moved by Approved by
BALDWIN Mayor
GEHRZ Feb. 9, 1994
In Favor
GIBSON TALBOT Attested by Date
HUSTAD Against
JACOBS City Clerk
Feb. 9, 1994
Date
Meeting Date: 2/9/94
Agenda Item: P 7
CITY OF FAL CON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Proposed ordinance amending Chapter 5 4.01 (E) of the
city code regarding facility use by municipal or public
service organizations
SUBMITTED BY: Susan Hoyt, City Administrator
(Based upon the council recommendations made at the January
27, 1994 meeting)
EXP LANATION /SUMMARY
At the January 27, 1994 city council meeting the mayor and council directed the staff
to amend the current ordinance governing the policy for groups that are not char ed
9 policy are
fees for the use of city buildings. The purpose of the proposed changes in g
to promote the growth of informal community and neighborhood gatherings. It is to
also designed to specifically encourage community based hobby clubs with differen
activities to reach out to a variety of ages, especially t
community service outreach activity as part of their club activities. Any pcoup that
t a
meets one of the following three categories is permitted free use of city facilities. At
this time staff does not anticipate any clubs or groups meeting these criteria that
might not be desirable for the community. However, if such a group does meet the
criteria and uses the city's facilities, staff recommends that the city put a moratorium
on free use and re -visit this topic.
Briefly, the stated:
1. Eligible municipal and public service organizations.
2. Informal Falcon Heights community and neighborhood plans.
3. Hobby or clubs with a Falcon Heights membership base, a community service
element and an active effort for inter generational involvement, especially
youths.
ATTACHMENT:
A Proposed ordinance amending chapter 5 4.01 (E))
B Current ordinance governing fees for public facilities
ACTION REQUESTED;
Discuss, clarify, revise as necessary and adopt proposed ordinance amending the
policy governing organizations and groups that are not charged a fee for use of public
facilities. p
No.
Date
City of Falcon Heights
Ordinance
AN ORDINANCE AMENDING CHAPTER 5 4.01 (E) OF THE CITY CODE
The City Council of the City of Falcon Heights ordains as follows:
CHAPTER 5 4.01 (E)
E. Facilit use b munici al and ublic service or anizations nei hb °rhood and
comm ni rou s and local hobb clubs with s ecific criteria
1. Public facilities are available for use on a reservation basis.
2. The following shall be allowed free use of public facilities:
a. Specifically listed local service organizations:
League of Women Voters
Senior Citizens (Falconeers, Roseville Area Seniors)
Ramsey County League of Local Governments
League of Minnesota Cities /Association of Metropolitan
Municipalities
Watershed management organizations
Scouts, Brownie Troops, 4 H, Campfire
Neighborhood groups (e.g. Grove Association; Maple Court
Homeowners)
55 Alive Mature Driving Class
Cable Commission
Developers when presenting to neighbors
Legislators for informational (non- campaign) meetings
(town meetings etc.)
Northwest Family Youth Service Bureau
Ramsey County Anti Violence Initiative
Area Youth Athletic Associations
Lauderdale and Falcon Heights Lions Club
Political party caucuses meeting under the requirements of
Mn. State Statute 202A on caucuses on conventions
Groups which the City of Falcon Heights is a member of
including the North Suburban Chamber of Commerce, the
Mayor's Commission Against Drugs
b. Falcon Heights neighborhood or community based groups whose
activities are open to all and for the sole purpose of developing,
fostering and strengthening neighborhood and community well-
being.
c. Hobby groups or clubs that meet all of the following criteria:
1) Falcon Heights based.
(A minimum of 25% of Falcon Heights residents are on-
going members or participants.)
2) Non profit
3) Open membership
4) Founded on a hobby
5) Actively reaches out to include people of different ages,
especially youth, to encourage inter generational
exchanges of information
6) Includes a community service outreach component beyond
club participants
d. The organization or group cannot be a private, business, political,
or religious organization
e. Any organization denied free use under this policy as defined in
this section may appeal to the city council.
3. The Roseville Area Schools will be charged their own prevailing rates for
use of city facilities.
Moved by:
Approved by:
Mayor
Yeas Nays Attested by:
Baldwin Administrator
in favor
Gehrz
Hustad against
Jacobs
Gibson Talbot
5 -4.01
LtA.F. E. Facility Use by Municipal or Public Service
Organizations
Public use of public facilities is permitted on a
reservation basis. Public service organizations such
as the following shall be allowed free use of public
facilities:
League of Women Voters
Senior Citizens
Ramsey County League of Local Governments
League of MN Cities /AMM
Watershed Management Organizations
Scouts, Brownie Troops
4 -H
Neighborhood Groups (such as Grove Assoc., etc.)
55 Alive Mature Driving Class
Cable Commission
Developers when presenting to neighbors /residents
Legislators (town hall meetings, etc.)
Youth Service Bureau
Roseville Area Schools will be charged their own
prevailing rates for use of city facilities.
F. Utility Fees
1. Utility Charge Statements. Statements for
utility charges for the preceding quarterly period
shall be mailed to each customer on the 20th day of
December, March, June and September. Payments are due
and payable on or before the last day of business of
January, April, July and October.
2. Penalty for Late Payment. Each quarterly
billing for utility fees not paid when due shall
incur a penalty charge of ten percent (10 on any
unpaid balance. No penalty will be abated by the
city council.
3. Special Assessments. All such fees which are
not paid by due date shall be in default and the
council may, in addition to other remedies, annually
levy an assessment for any unpaid fees against each
parcel of land serviced for which the fee is unpaid
and in default. Any such assessment will include
the penalties. Such assessment will be certified to
the auditor of Ramsey County and collected and
remitted to the city in the same manner as the
assessments for local improvements.
27
a. Sanitary Sewer.
Fee Item
35.00 Single Family Residential
35.00 Apartments per unit
Commercial and Industrial
35.00 minimum
.010139 3,452 gallons and over
b. Storm Drainage
Fee Item
$3.25/lot Single family and duplex
16.25 /acre Schools and institutions
32.50/acre Multiple family residential,
churches government buildings
65.00 /acre Commercial
3.25 /acre Golf courses and open undeveloped
areas
c. Recycling Fees
The owners of all residential
property shall pay a fee for the
collection and disposal of solid
waste (including recyclable materials).
Fee Item
$4.60 Per housing unit including apartments
G. Miscellaneous Fees
Fee Item
$15.00 /yr. Agendas
20.00 Assessment search
10.00 Dog Licenses (lifetime of dog)
2.50 Duplicate Dog license
35.00 /unit /year Multi -unit residence inspection
6.50 maps
25.00 Open burning permit (no charge
for recreational fires)
.30 /ea. Xerox copies
28
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EIINRZRWRKINIIIIIIUIINFORMAITJ ONIIIIIINFORIYIATPNEIOIMVFQRMATJONIIIIIIE
Meeting Date: 2/9/94
Agenda Item: 1 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION. Minutes
SUBMITTED BY: So /id Waste Commission
Parks and Recreation Commission
P /arming Commission
EXPLANATION/SUMMARY:
a. Minutes of Solid Waste Commission of 1/13/94
b. Minutes of Parks and Recreation Commission of 1/10/94
c. Minutes of Planning Commission of 11/22/93
ie:444-4M PETEf EN TE•S SOU'
MINUTES
Solid Waste Commission Meeting
January 13, 1994
Chair Marty McCleery called the meeting to order at 7 :05 p.m.
COMMISSION MEMBERS PRESENT: Jeffrey Alexander, John Brynildson,
Michael Haglund, Laura Kuettel, Barbara Leary, Marty McCleery, Susan
Smith, Shirley Chenoweth, staff representative, and John Hustad,
council liaison.
COMMISSION MEMBERS ABSENT: None.
APPROVAL OF MINUTES OF DECEMBER 9, 1993: Susan Smith moved and
Jeffrey Alexander seconded the approval of the minutes of the
December 9, 1993, meeting.
ADDITION TO AGENDA: Laura Kuettel added to the agenda her report
regarding an organized collection of unsold items after the proposed
city -wide garage sale.
WELCOME OF NEW MEMBERS: The Solid Waste Commission welcomed two
new members, Jeffrey Alexander and Barbara Leary, and also welcomed
former member John Hustad as the new liaison between the Commission
and the City Council. Introductions were exchanged.
RECRUITMENT OF NEW MEMBERS: The Solid Waste Commission is still
two members short of full capacity. Discussion continued regarding
approaching "target" categories to fill the vacancies.
a. kfultilit H(]ut=ing Residers Residents of multi -unit
housing are likely to have different concerns than
single family residents. It was noted that Commonwealth
Terrace has a separate recycling program and its residents
would offer a unique perspective to the Commission s
recycling activities. Multiunit residents are also likely
to be more transient. Departing commissioners are
presently required to remain on the Commission until a
replacement is appointed. Multi -unit residents could be
approached through a specific invitation in the Focus, and
possibly through a flyer or sign posted in common areas of
multi -unit buildings.
b. Bu +n Owner. While business owners may not live in
Falcon Heights, they have a direct interest in the City's
environmental concerns. If a nonresident business owner
had difficulty in attending evening meetings, he or she
could participate indirectly by receiving Commission
materials and submitting comments and ideas by mail or
telephone.
c. Student. Schools could be approached to identify a
suitable student to serve on the Commission, either in a
voting or a non voting capacity. It was noted that some
students who live in Falcon Heights do not go to school in
the area, so an inquiry to the public high school would not
co 74 1U :45AM PETERSEN TEWS SQUI
open the position to all local students. The appropriate
age for a student commissioner was also discussed. A
student younger than high school age was determined to be
too young to participate meaningfully in the Commission's
activities. A high school senior would likely be the most
mature, but a sophomore would be in a
three years to coincide with the last posit oerve f
school. Barbara Leary will make inquiries regarding the
level of interest among local students and the logistics of
appointing a student commissioner.
E Z RECYCLING. E Z's contract expires in March, 1994. Rather
than do a new request for proposals, the City has the option of
renewing the E 2 contract. There have been no major problems
reported with E 2, and Shirley Chenoweth continues to find E Z good
to work with on an administrative level. The Commission recommends
that the City negotiate a new contract with E 2, taking the
following issues into consideratio
a. Li gnath_Alf_CaaraaCt. E Z would like a contract longer than
one year. A multi -year contract would benefit the City by
eliminating the need for annual RFPs and /or contract
negotiations and by fixing the cost for a longer period.
However, new proposals should be solicited every few years
to maintain competitive rates. The Commission recommends
that the City negotiate a two -year contract with E Z for
1994 and 1995 and plan to put out an RFP for the contract
which will commence in March, 1995.
b. Ilate_atructure. E Z has proposed two alternative rate
structures for the new contract. One proposal maintains
1993's fixed $175 monthly "rebate" to the City and
increases the 1993 rates for dwellings under 17 units by
21 while the other proposal eliminates the rebate and
increases rates by 11 The two structures have the same
bottom line result to the City (a 19% increase over 1993).
Because the result is the same either way, it makes sense
to eliminate the rebate and simplify the rate structure.
C. ExAansion of Cal a cti Items. One of the Commission's
objectives is to continue increasing the number of products
collected at curbside. Desirable additions to the existing
line-up r include egg cartons, cereal -type boxes and plastic
bags cycling, and food for delivery to food shelves.
The Commission recommends that the City require E Z to add
at least one new recyclable (preferably cereal boxes or
plastic bags) to the items it collects as a condition of
the new contract.
d. f'if h idav Colk=ti,,,
third collection in those months p with s five s F ri da ay ys. Fifth
Friday collection was not included in E Z's 1993 contract,
but it was offered by Knutson in 1992. Some residents
reportedly continue mistakenly to put out recyclables on
the fifth Friday, but it appears that most residents have
-2-
...11 7 ca �a 1@= 45A11 PETERSEN TEAS SOUI
P. 4/7
adjusted to the change. To add fifth Friday collection in
1994, after offering it in 1992 for the first time and then
eliminating it in 1993, may cause even greater confusion to
residents. Some residents reportedly dislike the greater
accumulation of recyclables in months which have a fifth
Friday, but experience with Knutson also showed that fifth
Friday collection resulted in substantially reduced
collections the following week (which is the first Friday
of the next month). E Z did not quote a lower price for
collection on just the first and third Fridays of each
month, but it will obviously save money if it does not do
an additional collection in months with a fifth Friday.
The Commission recommends that the City not reinstate fifth
Friday collection and that it request a corresponding
reduction in E Z's proposed rates.
e. Spot Market Prices. Under the Knutson contract, the City
got a rebate based on the prices at which recyclables were
sold. As part of this process, Knutson provided spot
market prices with its reports to the City. The Commission
recommends that the City ask E Z to provide this
information, although it has no impact on the contract
price, because it is useful to the Commission to be
informed of the status of the market for recyclables.
CITYWIDE GARAGE SALE: The Falcon Heights City -Wide Garage Sale is
scheduled for May 21, 1994, subject to City Council approval. Local
businesses will be invited to hold sidewalk sales or other tie -in
promotions on the same day.
The Commission discussed potential problems which could arise
from inviting nonresidents into the community on a large scale,
including disruption to nonparticipating residents. Jeff Alexander
reported that the Bryn Mawr neighborhood in Minneapolis has
conducted a community garage sale for many years and it has become
well -known among residents, most of whom now participate (as do
local businesses). Susan Smith reported that St. Anthony Park did
not encounter any significant problems with its two previous
community --wide sales. The sale is likely to create far less traffic
than the State Fair, and it will only take place on one Saturday.
To minimize disruption, participants will be kept to strict
observance of the °official" starting time of the sale. Advertising
outside the City may be postponed until the day of the sale to avoid
pre shopping. If any residents have special events planned and are
concerned about parking or other disruptions, if they notify the
City or the Commission, or simply work with their neighbors, it
should be possible to come up with a solution such as combining
immediate neighbors' sales at a location further away from the
event. Susan Smith and Jeff Alexander will draft proposed
guidelines for participants. The Commission's consensus was that
the potential for unforeseen problems should not keep the City from
trying something new. Any problems which do arise will be taken
into consideration in determining whether the sale should become an
annual event.
-3-
JAN 26 '94 10:45AM PETERSEN TEWS 8 SQUI P.4 %7
adjusted to the change. To add fifth Friday collection in
1994, after offering it in 1992 for the first time and then
eliminating it in 1993, may cause even greater confusion to
residents. Some residents reportedly dislike the greater
accumulation of recyclables in months which have a fifth
Friday, but experience with Knutson also showed that fifth
Friday collection resulted in substantially reduced
collections the following week (which is the first Friday
of the next month). E Z did not quote a lower price for
collection on just the first and third Fridays of each
month, but it will obviously save money if it does not do
an additional collection in months with a fifth Friday.
The Commission recommends that the City not reinstate fifth
Friday collection and that it request a corresponding
reduction in E Z's proposed rates.
e. $pot Market Prices. Under the Knutson contract, the City
got a rebate based on the prices at which recyclables were
sold. As part of this process, Knutson provided spot
market prices with its reports to the City. The Commission
recommends that the City ask E Z to provide this
information, although it has no impact on the contract
price, because it is useful to the Commission to be
informed of the status of the market for recyclables.
CITYWIDE GARAGE SALE: The Falcon Heights City -Wide Garage Sale is
scheduled for May 21, 1994, subject to City Council approval. Local
businesses will be invited to hold sidewalk sales or other tie -in
promotions on the same day.
The Commission discussed potential problems which could arise
from inviting nonresidents into the community on a large scale,
including disruption to nonparticipating residents. Jeff Alexander
reported that the Bryn Mawr neighborhood in Minneapolis has
conducted a community garage sale for many years and it has become
well -known among residents, most of whom now participate (as do
local businesses). Susan Smith reported that St. Anthony Park did
not encounter any significant problems with its two previous
community-wide sales. The sale is likely to create far less traffic
than the State Fair, and it will only take place on one Saturday.
To minimize disruption, participants will be kept to strict
observance of the "official" starting time of the sale. Advertising
outside the City may be postponed until the day of the sale to avoid
pre shopping. If any residents have special events planned and are
concerned about parking or other disruptions, if they notify the
City or the Commission, or simply work with their neighbors, it
should be possible to come up with a solution such as combining
immediate neighbors' sales at a location further away from the
event. Susan Smith and Jeff Alexander will draft proposed
guidelines for participants. The Commission's consensus was that
the potential for unforeseen problems should not keep the City from
trying something new. Any problems which do arise will be taken
into consideration in determining whether the sale should become an
annual event.
-3-
JAN 26 '94 10 :46AM PETER EN TENS SQUI
Laura Kuettel reported on her inquiries regarding pickup of
unsold items at curbside after the sale. In short, none of the
charitable organizations she contacted was interested in doing such
a pickup. Those that would do it would charge a substantial fee.
Rather than providing organized pickup, the Commission will compile
and provide to participants information about where they can dispose
of their unsold items.
Susan Smith reported on her conversation with Abby Struck of the
St. Anthony Park Community Council regarding that community's annual
garage sale. SAP has organized a community sale for two years and
is considering two sales this year because the event has been so
successful. Of 2700 households, approximately 50 participated in
last year's sale (which was held in the rain). SAP requires
participants to register and to contribute ten percent of their sale
proceeds (up to a maximum contribution of $50) for publicity costs.
Although the primary purpose of the sale is public service and
community building, SAP also ended up with a $500 profit last year.
SAP advertised its sale in the Bugle and in the garage sale
classified advertising sections of the Star Tribune and the Pioneer
Press. In addition, the Community Council has invested in reusable
painted wooden signs for distribution to participants. SAP also
prepared fliers with a map of the neighborhood on one side and the
addresses of participants on the other. These were distributed at
two locations which were specified in the advertisements for the
sale; one was a business location and the other was in a residential
area, and the fliers were handed out to shoppers at curbside so they
would not have to leave their cars. SAP had no particular problems
with parking, nor did they have reports of nonregistered residents
"poaching" on the community's organized and advertised sale by
holding private sales without registering or contributing proceeds.
After discussion, the Commission tentatively decided that
participants would be asked to register at City Hall and pick up
guidelines for the sale, to be prepared by the Commission, as well
as blue balloons, to be provided by the City, to attach to garage
sale signs. There will be no charge to participate. The Commission
will use the registration list to prepare a reap for distribution to
shoppers. Advertising will be placed in the Focus, the Bugle, and
the Review, as well as in the Star Tribune and the Pioneer Press,
but ads in the two daily papers may be limited to the day of the
sale to discourage early shoppers. Balloons and signs will also be
placed at the ends of streets on which residents are participating
in the sale.
USED CAR SEAT COLLECTION: Laura Kuettel will attend a February
meeting on the Ramsey County used car seat collection project. The
goal of the project is to collect used car seats, dispose of those
which are unsafe, and refurbish the others for distribution to low
income families. The Commission may want to consider involvement at
some level, from publicizing the project to organizing a collection
in the community.
-4-
JAN 26 '94 10 :47AM PETERSEN TENS SQUI
On the motion of Susan Smith, seconded by Michael Haglund, the
meeting was adjourned at 9:18 p.m.
Respectfully submitted,
Susan K. Smith, Secretary
1837R
-5-
th
PARKS AND RECREATION COMMISSION r i
MEETING MINUTES
1/10/94
Members present: Jackie Benson, Jyneen Thatcher, Alan Weinand, Carol
Weisberg; Carol Kriegler, Parks Director; and Sue Gehrz, Council Liason.
Approval of minutes from_11 /8/93 meeting was tabled, as copies were not
included in agenda packet.
D -1: Welcome was extended to Jackie Benson and Alan Weinand, the new
commission members. Jackie lives in the Maple Knoll area, near City
Hall and Community Park; Alan lives near Falcon Heights School.
D -2: Dead of Winter Inspirational Event. Carol K. led a planning
discussion for the 3rd annual Dead of Winter Inspirational Event (DWI).
Date for this carnival will be Sunday Feb. 6, from 2 -4 PM. As in
previous years, kids games, open skating, refreshments (cookies and hot
chocolate), and the traditional treasure hunts (eggs and toupee) will be
included. Depending on weather and ice conditions, snow sculpting or a
skating instruction clinic will be offered. Jyneen offered to write
treasure hunt clues. Publicity will include flyers distributed through
FH School, Brimhall School, and St. Rose School along with newspaper
announcements and use of the city sign board. Commission members are
asked to arrive at 1:30 to help with set -up.
)-3: City ice skating rink update. Carol K. gave an update on the
status of the city skating rinks. It was a late season start, with the
attended rinks opening after Christmas. The weather was too warm for
making ice earlier in the month. Many of the rink staff are returning
employees, both rink attendants and flooding personnel.
The warming shelter at University Grove Park was finally installed on
1 /10, following an extremely late delivery. It is positioned directly
under the light and receives good security lighting. The new activity
light and timer was installed on a pole northwest of the rinks. The
timer functions as planned, with a button -push activating the light for
one hour, with no lighting after 9 PM. The light provides good coverage
of both the pleasure rink and the hockey rink, and takes about five
minutes after the button -push to reach full power. Carol K. has
received only one comment so far regarding the light, and it was a
positive reaction.
Carol K. received a bid for a sound system for Community Park, which was
more expensive than anticipated. Carol will have Public Works staff
look into alternatives, as well as getting other bids. An ideal system
would provide music for skaters or year -round activities, as well as
loudspeaker for announcements. Unfortunately the building design
doesn't allow an easy and secure place for the equipment. The
Commission agreed that a long -term solution should be sought rather than
an interim system for the up- coming Winter Event.
Warming house hours are weekdays 4 -9 PM, Saturday 10 -9, and Sunday 12 -9.
Sue mentioned that we may see a decrease in teen use of the rinks this
year, as many teens will undoubtedly be going to the new Oval with their
friends.
Carol W. expressed appreciation for the skill of the "beginning level"
skating instructors. She suggested adding adult skating lessons to next
years recreation program schedule, perhaps in a loose clinic form. The
Commission feels this would be a good addition, especially in
considering the number of non skating parents in our community.
Jyneen Thatcher, Secretary
Falcon Heights Parks and Recreation Commission
MINUTES
REGULAR PLANNING COMMISSION MEETING
NOVEMBER 22, 1993
7:30 P.M.
PRESENT: ALSO PRESENT:
Kay Andrews Susan Hoyt, Administrator
Lee Barry Paul Colton, Planning Intern
Tom Brace Peter Bachman, City Attorney
Paul Kuettel Paul Ciernia, Council Liaison
Ken Salzberg
Meeting was called to order at 7:30 p.m. by Lee Barry, Chair.
Minutes of September 27, 1993 were approved as written.
PUBLIC HEARING ON HOME OCCUPATION CODE CHANGES
A public hearing was opened at 7:32 p.m. by Chair Lee Barry regarding the home
occupation code. Three changes to the ordinance were presented to the commission
to assure that home occupations are permitted in the city, but that they do not
detract from the residential character of the neighborhood. The changes as presented
to the commission were:
1. Clarify the number of trips per day for business use. Staff
suggested a maximum of eight (8) two way trips per day for
a particular business.
2. Determine a percentage of the dwelling to devote to the home
occupation. Staff suggests 20 which is 400 square feet in a
2,000 square foot home.
3. Eliminate the conditional use permit for home occupations that
do not meet the home requirments. occupation uirments. This conditional
p 4
use permit places the city in a position of defining conditions
for a possible home occupation. If the conditions are met,
the home occupation must be approved. Staff recommended including
the line that disabled persons may apply for a waiver of condition
through a conditional use permit if the proposed use does not meet
the code.
After brief discussion, Ken Salzberg moved to adopt the above three recommendations
to Chapter 9 -14.01 of the city code relating to the home occupation code and Paul
Kuettel seconded the motion.
The public hearing closed at 7:50 p.m.
Page 2
Planning Commission Minutes
November 22, 1993
DISCUSSION OF USES UNDER THE COMMERCIAL DEVELOPMENT MORATORIUM
Due to lack of a quorum at last month's meeting, discussion continued regarding
direction to proceed with the proposed eight uses in the commercial development
moratorium. During the past month, staff gathered additional information pertaining
to ways that the city's zoning code may be changed to address each of the
the eight uses. Paul Colton, planning intern, and Susan Hoyt, city admdinistrator,
proceeded to inform the commission of the findings of the staff research and
commissioners questioned and discussed the findings with each other and with Susan
Hoyt, Paul Colton and Peter Bachman, city attorney.
Commissioners' direction to staff was to proceed with drafting the proposed changes
into the zoning code and presenting it to them at a future time. Peter Bachman also
said these changes should be made in the city's comprehensive plan.
CHANGE IN MEETING DATE FOR DECEMBER AND TIME CHANGE FOR FUTURE
MEETINGS
Susan Hoyt asked the commission if they would prefer to meet on December 20th
rather than December 27th to which they all agreed. Additionally, commissioners
agreed to a permanent time change at which to begin future meetings from 7:30 p.m.
to 7:00 p.m.
Meeting adjourned at 8:45 P.M.
Susan Hoyt, City Administrator /Planner
Patricia Phillips, Recording Secretary
ti`'c
v
CITY OF FALCON HEIGHTS
NOTICE OF PUBLIC MEETING
CITY COUNCIL WORKSHOP
DATE: SATURDAY, FEBRUARY 5, 1994
TIME: 8:30 A.M.
PLACE: CITY HALL COUNCIL CHAMBERS
2077 W. LARPENTEUR AVE.
FALCON HEIGHTS, MN 55113
PURPOSE: TO MEET WITH LEGISLATORS SENATOR
JOHN MARTY AND REPRESENTATIVE
MARY JO MCGUIRE TO DISCUSS ISSUES
IN THE UPCOMING LEGISLATIVE
SESSION
Mayor and Councilmembers: Also tentatively scheduled
is workshop with the Planning Commission, Monday,
February 28 at 7:45 P.M.
TAXES ID:92961478 JAN 27'94 14 :48 No.004 P.02
MEETING NOTICE
PROPERTY TAX REFORM TASK FDRCL
FUTURE MEETING DATES
PLEASE MAKE THE FOLLOWING CHANGES TO YOUR CALENDAR:
oolaisE
Thursday, January 27, 1994 Room 400 North, SOS
Wednesday, February 2, 1994 7 :00 p.m. Roseville Senior High School, 1261
Hwy. 36 West
Thursday, February 3, 1994 8:30 a m. to 12 noon Room 5 SOB
Thursday, February 10, 1994 1:00 p.m. to 5 :00 p.m. Room 200 SOB
mommemmmmommelmommele
Thursday, February 17, 1994 9:00 a.m. Room 10 SOB
More information will follow on these meetings. If you have any questions,
contact Kathryn Kmit at 296 -5376.
REA% Mg' D
Rt4:401 CtIA
TAXES ID :92901478 JAN 27'94 14 :49 N0.004 P.03
State Representative Mary Jo McGuire FOR IMMEDIATE RELEASE
District 54A 296 -4342 January 14, 1994
State Representative Mindy arailing
District 54B 296-5387
State Representative Marc Asah
District 53B 296 -7153
State Legislators Mary Jo McGuire, Mindy Greila.ng and Marc Asch
announced this week they have arranged a legislative hearing in
Roseville to discuss property taxes and solicit citizens' suggestions.
The hearing is scheduled for 7 pas. Wednesday, February 2, at the
Roseville High School Auditorium. It is free and open to the public.
It will be attended by members of the House of Representatives'
Property Tax Reform Task Force, a group of legislators appointed last
summer to suggest ways to improve and reform the state's complicated
property tax system.
The three legislators represent parts or all of the communities
of Roseville, Falcon Heights, St. Anthony, Little Canada, Maplewood,
Vadnais Heights and White Bear Lake.
They requested the hearing because of the public outcry due to
sizeable property tax increases for homeowners who lure within the
Roseville Area School District. They stressed, however, that property
tax increases are not unique to Roseville and anyone is welcome to
come to the hearing and testify.
Anyone who would like to testify at the hearing can call Kathryn
Knit at 296 -5376.
mgtaxmt.nr -30-
TAXES ID:92961478 JAN 27'94 14:49 No.004 P.04
MEETING AGENDA
Property Ti u Reform Task Force
Roseville Senior High School Auditorium
February 2, 1994
Linnea Tani, Chair, PTA Coordinating Council.
Ellen Shelton, Chair, Roseville Area School Board.
Torn Bartz, Treasurer, Roseville School Board.
Richard LeFebvre.
Mary Kreff.
Dick Lambert. (Taxpayers United)
Terry Lindeke, Ramsey County.
Terry Schutten, Ramsey County.
TASK.90
1 February 1994
Dear Mayor, Councilmembers, Solid Waste Commissioners and other
friends and colleagues of Shirley Chenoweth,
As you know, Shirley Chenoweth recently retired from fifteen dedicated
years of service to the City of Falcon Heights. The city hosted a
community open house to recognize her years of service and the special
qualities that she brought to her job. I'm sure that the open house was
ample recognition for her work from Shirley's perspective, but many of
you inquired about giving her a gift to symbolize her career with the
city.
Although the city council would probably "pop" for a plaque, Shirley
made it clear that a plaque with its accompanying speeches would not
be well received. Therefore, after talking w her children, I've made
a decision to present Shirley with a gold pin designed to represent the
city either in the form of an abstract bird or creative letters (F.H.). (A
highly qualified three member design team will make the final decision.
In uncharacteristic fashion, this dec will not be made by starting
with a series of neighborhood meetings nor, by a consensus of the city
council). The total cost will be 200 for the gold pin with a star
sapphire. It should be beautiful and meaningful.
If you wish to contribute toward this gift, please drop off or mail a
contribution to the "City of Falcon Heights Shirley Chenoweth gift
And pass the word along to others that you know who may be
interested in contributing.
This is a surprise! I'II find an excuse to require Shirley at a council
meeting so the Mayor can present her with the gift and (yes!) give a
speech in her honor!
Whether you can contribute or not, thanks for helping the city recognize
an exemplary employee upon the end of her career.
Very truly yours,
Susan Hoyt
/11 1401,
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