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HomeMy WebLinkAboutCCAgenda_94Jun22 City of Falcon Heights AGENDA Regular Meeting of the City Council June 22, 1994 I. CALL TO ORDER: 7 p.m. II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD JACOBS HOYT ASLESON ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: May 25, 1994 V. PUBLIC HEARING: VI. CONSENT AGENDA: C -1. Disbursements a -1. General disbursements through 6/2/94, $64,201.55 a -2. General disbursements through 6/16/94, $82,357.77 a -3. Payroll, 5/16/94 to 5/31/94, $11,261.01 a -4. Payroll, 6/1/94 to 6/15/94, $12,269.03 C -2. Licenses C -3. Summer Recreation Staff C -4. Approval of appointments to the Human Rights and Parks and Recreation Commissions C -5. Formal hiring of Mr. Lawrence Klingenberg as public works and parks superintendent C -6. Community "garage" reception for retiring Mr. Vincent Wright VII. POLICY AGENDA: P -1. Consideration of a proposal for landscape planning services for the Larpenteur Avenue corridor ACTION: P -2. Consideration of the police agreement between the City of St. Anthony and the City of Falcon Heights ACTION: P -3. Proposed resolution changing the polling place for precinct 2 to the Falcon Heights Elementary School at 1393 Garden Avenue ACTION: Page 2 Council Agenda June 22, 1994 P -4. Adoption of a records retention schedule ACTION: P -5. Proposed timetable for preparation of the 1995 budget ACTION: P -6. Committee appointments to the Ramsey County Strategic Planning project ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: IX. ADJOURNMENT City of Falcon Heights NOTICE OF MEETING CANCELLATION The city council meeting and workshop scheduled for 6:30 PM on Tuesday, June 7, 1994 has been canceled in order to allow city officials to attend the League of Minnesota Cities scheduled events on that evening. City of Falcon Heights Meeting /Worskhop Notice DATE: Tuesday, June 7, 1994 TIME: 6:30 PM (Sandwiches will be served to accomodate those that are coming straight from work and moving onto someplace else.) PLACE: FALCON HEIGHTS CITY HALL AGENDA: MEETING: 1. DISBURSEMENTS 2. MOTION TO APPROVE LAWRENCE KLINKENBERGER FOR PUBLIC WORKS /PARKS SUPERINTENDANT (passed physical exam on 5/31/94) 3. APPROVAL AND SCHEDULING RETIREMENT OPEN HOUSE FOR VINCENT WRIGHT WORKSHOP: 1. REVIEW OF DRAFT POLICE CONTRACT 2. PLANNING THE BUDGETING PROCESS FOR 1995 3. BRIEF UPDATE ON STATUS OF CAPITAL FUNDS AND FUTURE CAPITAL PROJECT PLANNING This meeting should not take too long hopefully an hour. You will receive a copy of the draft police contract on Monday. It is being completed by the attorneys today (Friday). See you Tuesday. Thanks for taking the time for this special meeting. Ce CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING MINUTES OF MAY 25, 1994 Mayor Baldwin convened the meeting at 7:06 p.m. PRESENT Baldwin, Gehrz, Gibson Talbot, Hustad, and Jacobs. Also present were Hoyt, Maurer, and Asleson. COMMUNITY FORUM There were no comments from the floor. Mayor Baldwin read a letter from Benjamin Lamb, a Falcon Heights Eagle Scout candidate who recently conducted a food drive in the city. Benjamin reported that he collected well over a ton of food, and thanked city residents, the University of Minnesota, and Rainbow Foods for their assistance. MINUTES OF MAY 11, 1994 Council approved minutes as presented. CONSENT AGENDA APPROVED Councilmember Hustad asked why all of the seal coat bids came in so far over what had been budgeted. Engineer Maurer replied that seal coating has not been bid out for several years and that the bid amounts that came in are more reflective of the true costs of the work. Council approved the following Consent Agenda by unanimous consent: 1. Disbursements a. General disbursements through 5/15/94, $76,007.80 b. Payroll, 5/1/94 5/15/94, $12,496.55 2. Licenses 3. Awarding of 1994 sealcoat bids 4. Park and city hall grounds weed control and fertilization application service contracts POLICY AGENDA HIRING OF LAWRENCE "PETE" KLINGENBERG AS PUBLIC WORKS AND PARKS SUPERINTENDENT Administrator Hoyt introduced Pete Klingenberg and his wife, Jillian, to the Mayor and Council. She stated that after a thorough search process, Mr. Klingenberg emerged as staff's recommendation to fill the position of Public Works and Parks Superintendent upon the retirement of Vincent Wright in June. Mayor Baldwin welcomed Mr. Klingenberg and extended congratulations to him as a new employee. Mr. Klingenberg's hiring is contingent upon passage of a physical examination for the position. Page 2 City Council Minutes April 27, 1994 PRESENTATION BY STATE REPRESENTATIVE MARY JO MCGUIRE ON KEY ACTIONS TAKEN BY THE 1994 MINNESOTA STATE LEGISLATURE State Representative McGuire gave an overview of the past legislative session. She stated that the session was frustrating as legislators were trying to do a lot in a very short period of time. The NSP and Target Center issues also took up a great deal of time. Some of the other issues looked at included: targeted property tax relief, open meeting law revisions, data privacy, uniform election laws, local ethics laws, and the Mayor's Commission (MCAD) sponsored legislation on alcohol regulation. Councilmember Gehrz thanked Representative McGuire for her work on the MCAD issues. The Council and Representative McGuire discussed several other issues, including property tax relief, open meeting laws, and annual vs. biannual legislative sessions. Mayor Baldwin read a note from the city's other legislator, Senator John Marty, who expressed his regret at being unable to attend the meeting. The Mayor and Council also thanked Representative McGuire for her attendance. PRESENTATION OF THE 1993 CITY FINANCIAL REPORT Mr. Dave Hinnenkamp, from the auditing firm of Kern, DeWenter, Viere, Ltd., gave an overview of the city's financial condition. Mr. Hinnenkamp stated that the city is in sound financial shape. The budget is conservative and concise, and variances from it are easily explainable. However, he did urge caution in future debt service issuances, and careful planning of future capital expenditures. DISCUSSION REGARDING TRAFFIC CONCERNS IN FALCON WOODS Mayor Baldwin described a speeding problem that is occurring in the Falcon Woods neighborhood. It is especially troublesome because it is suspected that the offender lives in the neighborhood. It had been hoped that the local neighborhood watch group could assist in curbing the speeding, but this has not been effective. The Council and Engineer Maurer discussed several options for dealing with the problem. Councilmember Gehrz noted that this same issue had arisen several years ago. She understood that residents could record the license plate and have the police department issue a warning letter. Page 3 City Council Minutes April 27, 1994 Administrator Hoyt said that some other enforcement measures might need to be considered at this time. Engineer Maurer reported that the State is now allowing certain residential streets to be posted at 25 m.p.h. This may not help, since perceived "speeding" is usually just acceleration. Traffic counter cables can track speeds but do not display it to drivers. Mayor Baldwin suggested that these counters be set up to determine how bad the speeding problem really is. The Council agreed that lines should be set up in two locations and that the city should continue to encourage neighborhood watch groups to notify police with the license numbers of speeders. Administrator Hoyt commented that notices would be mailed to block captains once information on the speeding situation has been compiled. Councilmember Gehrz left the meeting at 8:45 p.m. DISCUSSION REGARDING LEAGUE OF MINNESOTA CITIES COMMITTEES AND ANNUAL CONFERENCE The Mayor and Council were asked by Administrator Hoyt to consider serving on several committees established by the League of Minnesota cities. Mayor Baldwin asked to serve on the "Community Life" committee and Councilmember Hustad expressed interest in the "Local Economies" group. AUTHORIZATION FOR THE MAYOR TO ENTER INTO A JOINT AGREEMENT WITH RAMSEY COUNTY FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENTS PARTNERSHIPS ACT (HOME) PROGRAMS Administrator Hoyt explained that Ramsey County is requesting that the City of Falcon Heights once again join their county -wide CDBG and HOME programs. Although Falcon Heights will not receive funds every year, a grant was received in 1993 to demolish a blighted home on Larpenteur Avenue. Administrator Hoyt also recommended that the process for the awarding of these grants be substantially revised. Motion by Commissioner Jacobs to authorize the City of Falcon Heights to participate in the Ramsey County CDBG and HOME program. Motion passed unanimously. ANNOUNCEMENTS Councilmember Hustad reported that the citywide garage sale on May 21st had been a great success. The weather was perfect, and he was able to get some video footage of the event. He commented that he had heard from apartment dwellers that wanted to Page 4 City Council Minutes April 27, 1994 participate, and that he would pass this comment on the Solid Waste Commission. Mayor Baldwin thanked the Solid Waste Commission for the success of the day, and noted that because of the event he'd had the chance to meet some new neighbors. He also mentioned the success of the Fire /Rescue Open House on May 22nd. Councilmember Gibson Talbot commended the Parks and Recreation Commission for the work that they put into the Bike Rodeo portion of the Fire /Rescue Open House. Administrator Hoyt made the following announcements: The garage sale was a wonderful success there were no complaints regarding the sale in the week following the sale. Seal coating will begin the first week of June in the northeast quadrant of the city and in Hollywood Court. A nice thank -you note had been received by the city, commenting on the bike rodeo. Discussions continue between the Administrator and the City Engineer regarding how to best handle the deteriorating conditions of the city's alleys. Improvements continue to be made to Community Park and to the University Grove Park. ADJOURNMENT The meeting adjourned at 9:06 p.m. Tom Baldwin, Mayor Carla Asleson Recording Secretary CONS ``'CO;; S S N€€ z:'•>:. N >tO N:.:'' :W :l C_:: >:NSEN> s> S T Meeting Date: 6/22/94 Agenda Item: C 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director REVIEWED BY: EXPLANATION /SUMMARY: a -1. General disbursements through 6/2/94, $64,201.55 a -2. General disbursements through 6/16/94, $82,357.77 a -3. Payroll, 5/16/94 to 5/31/94, $11,261.01 a -4. Payroll, 6/1/94 to 6/15/94, $12,269.03 ACTION REQUESTED: Approval DATE 06/02/94 TIME 0119 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 05/31/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT AMERICAN LINEN SUPPLY CO. 5/24 LINEN CLEANING FIRE FIG 41.01 BOARD OF WATER COMMISION 4/13 TO 5/12 WATER BUILDING 16.02 BOARD OF WATER COMMISION 4/13 TO 5/12 WATER PARK MAI 3.40 TOTAL FOR BOARD OF WATER COMMI 19.42 CARLSON EQUIPMENT COMP. PNEUMATIC HAMMER COMPR GENERAL 1,874.08 CONWORTH, INC. MARCH GRANT WORK 390.00 E-Z RECYCLING, INC. MAY RECYCLING 83 TIF B 2,389.50 CITY OF FALCON HEIGHTS DEMOLITION PERMIT 50.50 F HGTS FIRE RELEIF ASSOC REPLACE V.O. 27986 FIRE FIG e1,6 FIRST TRUST FINAL BOND FEES 85 TIF B 1,338.50 FULLER'S RADIO SALES REPAIR RESET SWITCH FIRE FIG 61.52 GENERAL SAFETY EQUIP. REPAIR PUMP GAUGE FIRE FIG 122.90 ST. PAUL RETIRED VOLUNTER RSVP CONTRIBUTION LEGISLAT 40.00 INSTY-PRINTS PLUS IVERSON BUSSINESS CARDS ADMINIST 39.98 IVERSON, TERRY MAY MILEAGE FIRE PRE 72.52 KERN, DEWENTER, VIERE LTD BALANCE OF 93 AUDIT FINANCE 3,600.00 KONICA BUSINESS MACHINES COPIER SUPPLIES ADMINIST 319.99 KRIEGLER, CAROL REC SUPPLIES PARK PRO 71.62 LEAGUE OF MN CITIES OPEN MEETING INSURANCE RISK MAN 418.00 29353 LEAGUE OF MINN CITIES LEAGUE CONFERNCE LEGISLAT 100.00 LEMAY, DOUG TRAINING LAMP FIRE FIG 19.16 M-75 BUILDING MAINTENANCE MAY CLEANING BUILDING 154.43 MAIER STEWART ASSOC. APRIL SEAL COAT ENGIN. ENGINEER 960.86 MAIER STEWART ASSOC. APRIL ENGINEERING CLEVELAN 74.94 MAIER STEWART ASSOC. APRIL ENGINEERING 33.63 MAIER STEWART ASSOC. APRIL ENGINEERING 703.42 TOTAL FOR MAIER STEWART ASSO 1,772.85 40 METRO FIRE 1 AIR MAD: FIRE &RE 213.25 MIDWEST BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES ADMINIST 76.85 mr. CONWAY FIRE SAFETf FILL RECHARGE EXTING. 36.5f 4 DATE 06/02/94 TIME 01:19 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 05/31/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT MN DEPARTMENT OF REVENUE 5/31 STATE TAXES ADMINIST 625.07 DISPATCH COMMUNICATIONS REPAIR BAD NOISE AMP FIRE FIG 37.80 MINN. POLLUTION CONTROL EMISSIONS TEST FEE STREETS 5.00` NSP APRIL ELECTRIC EMERGENC 5.65 NSP APRIL ELECTRIC PARK MAL 580.77 TOTAL FOR NSA 586.42 NSP MAY STREET LIGHTS STR. LIG 1,653.28 NORTH STAR STATE SANK 5/31 FEDERAL TAX ADMINIST 3,350.75 ON SITE SANITATION, INC 5/13 TO 5/19 PORT A POTY PARK MAI 15.16 OXYGEN SERVICE COMPANY RESCUE AIR RESCUE 90. 12 PERA 5/31 PERA ADMINIST 1,214.68 PC TAILORS, INC. 486 COMPUTER GENERAL 1,836:07 PHILLIPS, PATRICIA GIBBS FARM PICTURE FRAME ADMINIST PIONEER PRESS 6/16 TO 9/7 SUBSCRIPTION ADMINIST 18.00 PRECISION COMPUTER SYSTEM UPGRADE TAPE ADMINIST 35.15 ST. PAUL RAMSEY SUPPLIES RESCUE S 188.16 RAMSEY CLINIC MEDICAL CONTROL FEE RESCUE S 220.00 RAMSEY COUNTY MAY INSURANCE ADMINIST 2,863.52 RAMSEY COUNTY ASSESSMENT BOOK ADMINIST 7.00 TOTAL FOR RAMSEY COUNTY `,870.52 RECREATIONAL SURFACERS SURFACE BASKETBALL COURT PARKS CI 6,950.00 RIGS AND SQUADS WIRE REPAIR FIRE FIG 62.70 ST. PAUL PIONEER PRESS CITY WIDE GARAGE SALE AD 83 TIF' R 18.00 SUBURBAN HARDWARE SUPPLIES 30.26 SUBURBAN HARDWARE SUPPLIES BUILDING 19.74 SUBURBAN HARDWARE PLASTIC FUR ROOF BUILDING 19.41 SUBURBAN HARDWARE SUPPLIES BUILDING 39.14 SUBURBAN HARDWARE SUPPLIES 220.39 TOTAL FOR SUBURBAN HARDWARE 328.94 SUPER AMERICA MAY F'E'EL FIRE 'FIG 20.96 SUPER AMERICA MAY FUEL STREETS 36.38 SUPER AMERICA MAY FUEL 43.66 DATE 06/02/94 TIME 01 ;19 CIT OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF BILLS PERIOD ENDING: 05/31/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT SUPER AMERICA MAY FUEL PARK MAI 109.74 SUPER AMERICA MAY FUEL SANITARY 28.82 SUPER AMERICA MAY FUEL RESCUE S 51.5 TOTAL FOR SUPER AMERICA 291.08 SWEET COMPUTER SERVICES ('N MEDICAL ASST. FORM RESCUE S 207.68 TREEMENDOUS, INC. BLVD. TREES TREE PRO 1,278.45 TAFF, SUSAN HOYT GARAGE SALE FILM 83 TIF B 5.59 US :POSTMASTER 2ND QTR BILLING POSTAGE SANITARY 2400.00 USWEST CELLULAR APRIL PHONE RESCUE S 17.22 USWEST COMMUNICATIONS MAY PHONE SERVICE PARK R 161.63 BRODERICK, BERNARD MAY RSVP MILEAGE ADMINIST 6.V7 MINNESOTA SUN PUBLICATION CITY GARAGE SALE ADD 83 TIF B 19.00 LILLIE SUBURBAN NEWSPAPER CITY GARAGE SALE ADD 83 TIF B 15.20 CYNTHIA LASZEWS'KI BUILDING RENTAL REFUND 20.00 JERRY OR TAMMY 6ILBERT REFUND DOUBLE PAYMENT 90.00 JERRY OR TAMMY GILBERT REFUND DOUBLE PAYMENT TOTAL FOR JERRY OR TAMMY GILBE 90.50 BRAUN INTERTEC CORPORATIO ASBESTOS SURVEY 560.83 RAY ANDERSON SONS COMP. HOUSE DEMOLITION 6,300.00 TOTAL FOR BANK 01 64,201.55 GRAND TUT;AL 64, 201.55 DATE 06/16/94 TIME 10:19 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 06/16/94 ;2' CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 3 1 -N141 ;a AIRPORT MEDICAL CLINIC PHYSICAL. FOR PETE STREETS 59.25 ,1 CARLA ASLESON MILEAGE ADMINIST 39.64 `110' CARLA ASLESON LUNCH MEETINGS ADMINIST 13.00 9 CARLA ASLESON ;MILEAGE_ ELECTION 4.20 io TOTAL FOR CARLA ASLESON 56.84. )11 12 AMERICAN LINEN SUPPLY CO. 6/7 LINEN CLEANING FIRE. FIG 29.39 13 )14 KEVIN ANDERSON STATE FIRE SCHOOL FIRE FIB 269.39 16 BROWNING- FERRIS IND. JUNE WASTE REMOVAL BUILDING 131.31 1$ CARLSON EQUIPMENT COMP. AIR COMPRESSOR PURL IC W 4,941.43 ),20 CASH MAIL LETTERS ADMINIST 15.20 21 CASH MAIL -TAPE FIRE FIG 1.56 22 CASH TREE BUTTONS 5.00 )23 TOTAL FOR CASH 21.76 24 2s CARE AIR CONDITIONING REPAIR AIR CO■DITIONER.._ BUILDING 62.00 zs 27 COLONIAL INSURANCE STD INSURANCE FIRE FIG 45.65 281 COLONIAL INSURANCE STD INSURANCE FIRE PRE 36.45 29 1 TOTAL FOR COLONIAL INSURANCE 82.10 30 31 CONWORTH, INC. BLOCK GRANT WORK 32.50 32 33':' CY' S UNIFORMS ID TAG F RE FIG 5.70 34 ,J 35 JIM FULLER STATE FIRE SCHOOL FIRE FIG 183. 43- 4.1 31 37I GREG FULLER STATE FIRE SCHOOL FIRE FIG 294.75 38, 391 GRAND FORKS FIRE _NEW_ SCBA'S FIRE &RE 3,184.35 401 '!41i. 29413 GOVERNMNT FINANCE OFFICER FINANCIAL AWARD APPLI CAT FINANCE 350.00 031 HARVEST` STATES COOP. MAY FUEL PARK MAI 29.75 45 NAT HEROLD STATE FIRE SCHOOL FIRE FIG'' 90.,j6 via ,Mja HERMES FLORAL COMP. FLOWERS FOR CITY HALL BUILDING 119.81 481 HERMES FLORAL COMP. BUSHES BARK PARK MAI 79.88 49 TOTAL FUR HERMES FLORAL COMP. 199.69 w7 51, HEALTH SPECIALTIES OPEN HOUSE SUPPLIES RESCUE S 442.85 15 ICMA RETIREMENT TRUST 457 RETIREMENT CONTRIBUTION FINANCE 30.00 154 ICMA RETIREMENT TRUST 457 RETIREMENT CONTRIBUTION ADMINIST 50.00 155 TOTAL FOR I CMA RETIREMENT TRUS 80.00 INSTY- PRINTS PLUS ENVELOPES ADMINIST 316.16 M. r E DATE 06/16/94 TIME 10:19 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF RILLS i PERIOD ENDING: 06/16/94 i i li:.! CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 1 6 INT'L ASSOC. ARSON INVEST 5/94 TO 4/95 MEMBERSHIP FIRE PRE 40.00 si IVERSON, TERRY END QTR INSURANCE FIRE PRE 75.00 J sti 9 t o KELLY, TOM NATIONAL CONFERENCE FINANCE 50.65 ti KELLY, TOM 5/19 TO 6/15 MILEAGE FINANCE 8.40 12 TOTAL. FOR KELLY, TOM 59.05 II DAVID W. KRIESEL, INC. JUNE BLDG INSPECTIONS PLANNING 500.00 16 LEAGUE OF MN CITIES WORK COMP DEDUCTABLE RISK MAN 250.00 17 16 LEONARD, STREET DEINARD 4/16 TO 5/15 LEGAL LEGAL 890.39 ty EEONARD STREET DE R RD 4/16 -TO 5/15 LEGAL 266.00 20 TOTAL FOR LEONARD, STREET DE 1,156.39 22 M. A. U.M. A. MEETING EXPENSE ADMINIST 10.00 23 24 MCI TELECOMMUNICATIONS MAY LONG DISTANCE CALLS BUILDING 6.17 26 METRO. WASTE CONTROL COMM JULY SEWER SANITARY 38, 592. 00 2s MIDWEST CONCRETE DRIVEWAY INSTALL 'PLAY EQUIP. GROV PARKS CI 1,250.00 -)29 MIDWEST CONCRETE DRIVEWAY SIDEWALK REPLACEMENT PARKS CI 390.00 1 30 _T TOTAL FOR MIDWEST CONCRETE DRI 1,640.00 3t� J32 MIDWEST BUSINESS PRODUCTS CARLA'SNAMEPLATE ADMINIST 11.18 34 MIDWEST FENCE MFG. COMP FENCE FOR PATHWAY 697.65 J I I3E` MIDWEST DELIVERY SERVICE DELIVERY OF LETTERS ADMINIST 6.95 i 3 1 MN DEPARTMENT OF REVENUE 6/15 STATE TAXES ADMINIST 650.68 401 NSP MAY GAS BUILDING 62.91 J4. NSP MAY ELECTRIC BUILDING' 706.61. 42, NSP MAY ELECTRIC PARK MAI 392.12 4 3, NSP MAY ELECTRIC SANITARY,, 169.78 �44 TOTAL FOR NSP 1, 331.42 45 NORTH STAR STATE RANK 6/15 FEDERAL TAX ADMINIST 3,522.96 47 1 481 OXYGEN SERVICE COMPANY RESCUE AIR RESCUE S 19.17 Ia9 5 1 PERA 6/15 PERA ADMINIST 1,344 23 JULY LIFE INSURANCE. ADMINIST 12.00 :s1 PERA JULY LIFE INSURANCE FIRE FIG 12.00 (_4 PERA JULY LIFE INSURANCE FIRE PRE 12.00 TOTAL FOR PERA 36.00 5e ADMINIST ;19 5 PHILLIPS,_ PATRICIA SUPPLIES__ DATE 06/16/94 TIME 10 :19 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF BILLS PERIOD ENDING: 06/16/94 CHECK* VENDOR NAME DESCRIPTION DEPT. AMOUNT '"�'5 PHILLIPS, PATRICIA MILEAGE ADMINIST 0.84 TOTAL FOR PHILLIPS PATRICIA 50.19 PETERSON, GREG STATE FIRE CONFERNCE FIRE FIG 257.46 h RMAA MUTUAL 'AID MEMBERSHIP STREETS 10.00 D1 1,2 CITY OF ROSEVILLE JULY POLICE POLICE 50, 181.50 31,41 SCHU MARKETING ASSOC. DRINKING FOUNTAIN REPAIR PARK MAI 85.36 C,sl; 16 STAR TRIBUNE CITY GARAGE ALE AD 83 TIF B 27.50 1171 1181 TAFF, SUSAN HOYT JUNE MILEAGE ADMINIST 165.00 11.[ 1),12o1 2oj TELE —PRO VIDEO INC J�IDGES TRAINING TAPE ELECTION 23.95 1 122 1 TOLL COMPANY FIRE AIR 81.84 1 3 1 241 UNITED WAY JUNE DONATIONS ADMINIST 10.00 ^<5 T UNITED WAY JUNE DONATIONS FINANCE 10.00, �'}26l UNITED WAY JUNE DONATIONS FIRE PRE 6.40 .J 27, *TOTAL FOR UNITED WAY 26.40 its UNIVERSITY OF MINNESOTA CLERKS INSTITUTE ADMINIST 300.00 J I 1 3, USWEST CELLULAR T PHONE CHARGES RESCUE S. 17. 08 332 33(. USWEST COMMUNICATIONS PHONE SERV ICE______:. FIRE FIG ,,6.70 �3ai USWEST COMMUNICATIONS PHONE SERVICE BUILDING 292.93 J 3511 TOTAL FOR USWEST COMMUNICATION 349.63 T TOTAL FOR BANK 01 82, 357. 77 j GRAND TOTAL 85, 357.77 'G3 �III )17, 491 5 a, PERIOD END DATE 05/31/94 *FILE NOT UPDATED PAGE 1 SYSTEM DATE 05/26/94 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK _..CHEC! TYPE DATE NUMBER NUMBER AMOUN COM 5 27 94 1 BALDWIN, THOMAS 22327 300.31 COM 5 27 94 6 GEHRZ, SUSAN 22328 217.05 COM 5 27 94 8 JACOBS, SAM 22329 277.05 COM -5 27. 94 10 JAN GIBSON TALBOT 22330 _169.05 COM 5 27 94 11 JOHN HUSTAD 22331 277.05 COM 5 27 94 30 BAUMANN, NICHOLAS" 22332 122.78 COM 5 27 -94 31_.BERNDT,- -ROSS 22333- 49.26- COM 5 27 94 34 KURHAJETZ, CLEMENT 22334 293.77 COM 5 27 94 38 MORGAN, JAY 22335 32.75 COM _5_ 7 94 40 ANDERSON, -KEVIN 22336 46-41 COM 5 27 94 42 CLARKIN, MICHAEL D. 22337 27.70 COM 5 27 94 48 HOLMGREN, JOHN H. =2338 64.64 COM --5 27 94 49_ LeMAY, DOUGLAS 22339 __._64 64 COM 5 27 94 56 PETERSON, GREGORY S. 22340 26.17 COM 5 27 94 61 DENNIS G. LEMAY 2341 104.67 COM _5 27 94 1001 CHENOWETH, SHIRLEY 2343 300. -72 COM 5 27 94 1002 TAFF, SUSAN HOYT 22344 1359.80 COM 5 27 94 1003 IVERSON, TERRY 22345 941.90 COM 5 27 94 -1004 KELLY, THOMAS 22346 1139.45 COM 5 27 94 1005 KRIEGLER, CAROL 22347 568.99 COM 5 27 94 1006 MORGAN, JAY 22348 846.46 COM 5 27_ 94 1007 PHILLIPS, PATRICIA 22349_. ._742.25 COM 5 27 94 1008 SWENSON, DELORIS 22350 701.01 COM 5 27 94 1009 WRIGHT, VINCENT 22351 976.23 COM 5 27 94 1010 CARLA ASLESON 22352_ 859.6-1 COM 5 27 94 1026 CIERNIA JASON 22353 52.21 COM 5 27 94 1031 TREEFUL, LINDA 22354 111.81 COM 5 27 -94 1033 TRETSVEN, DAVE 22355 548-9Z: COM 5 27 94 1080 LASSER BRADLEY D. 22356 38.09 *TOTALS 11261.01 PERIOD END END DATE 06/15/94 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 06/14/94 CHECK REGISTER CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 6 14 94 30 BAUMANN, NICHOLAS 22364 191.65 COM 6 14 94 31 BERNDT, ROSS 22365 46.26 COM 6 14 94 32 BROWN, RAYMOND 22366 183.09 COM 6 14 94 33 HOLMGREN, JOHN SR. 22367 114.97 COM 6 14 94 34 KURHAJETZ, CLEMENT 22368 99.98 COM 6 14 94 35 LINDIG, LEO 22369 45.37 COM 6 14 94 38 MORGAN, JAY 22370 COM 6 14 94 40 ANDERSON, KEVIN 22371 101.88 COM 6 14 94 41 BIANCHI, DAVID P 22372 62.22 COM 6 14 94 42 CLARKIN, MICHAEL D. 22373 126.29 COM 6 14 94 43 DOW, MICHAEL J 22374 120.64 COM 6 14 94 45 FULLER, JAMES D. 22375 219.68 COM 6 14 94 47 HEROLD, NATHANIEL 22376 68.69 COM 6 14 94 48 HOLMGREN, JOHN H. 22377 107.36 COM 6 14 94 49 LeMAY, DOUGLAS 22378 39.60 COM 6 14 94 50 MARTINEZ, JOSEPH L. 22379 123.87 COM 6 14 94 51 McDERMOND, CINDY K. 22380 52.53 COM 6 14 94 .J.., OLSON, JOSEPH E. 22381 56.57 COM 6 14 94 56 PETERSON, GREGORY S. 22382 220.78 COM 6 14 94 59 FULLER, GREGORY M. 22383 256.37 COM 6 14 94. 60 IVERSON, TERRY D. 22384 44.84 COM 6 14 94 61 DENNIS G. LEMAY 22385 47.88 COM 6 14 94 62 SCHULTZ BRYON A. 22386 111.64 COM 6 14 94 63 MARVIN, RACHELLE L. 22387 80.05 COM 6 14 94 64 DRAHOSH, DAWN M 22388 6.47 COM 6 14 94 65 COPPINI, JASON M 22389 8.08 COM 6 14 94 1002 TAFF, SUSAN HOYT 22391 1359.80 COM 6 14 94 1003 IVERSON, TERRY 22392 929.90 COM 6 14 94 1004 KELLY, THOMAS 22393 1139.95 COM 6 14 94 1005 KRIEGLER, CAROL 22394 426.26 COM 6 14 94 1006 MORGAN, JAY 22395 850.13 COM 6 14 94 1007 PHILLIPS, PATRICIA 22396 730.25 COM 6 14 94 1008 SWENSON, DELORIS 22397 701.01 COM 6 14 94 1009 WRIGHT, VINCENT 22398 976.23 COM 6 14 94 1010 CARLA ASLESON 22399 859.61 COM 6 14 94 1011 KLINGENBERG LAWRENCE A. 22400 739.65 COM 6 14 94 1031 TREEFUL, LINDA 22401 300.47 COM 6 14 94 1033 TRETSVEN, DAVE 22402 547.15 COM 6 14 94 1059 GREGORY STAFFA 22403 112.21 ****TOTALS**** 12269.03 IIMIMMMMIMEMIMMMMIMMMMM■M■1■1■ Meeting Date: 12/16/93 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Dee Swenson MUNICIPAL *The Best Books Gifts #3079 1579A Hamline Avenue GENERAL CONTRACTOR Phil Larson Construction #3081 MECHANICAL Galaxy Mechanical Contractor, Inc. #3083 Sharp Heating A /C, Inc. #3080 TREE TRIMMING Rohde's Tree Service Denotes new business ACTION REQUESTED: Approval of licenses 6 fik h j. ea tihkd a k i Verdi NSENT N NVECI. O S..:;. S;;:N:::: Meeting Date: 6/22/94 Agenda Item: C 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Summer Recreation Staff SUBMITTED BY: Carol Kriegler, Park Rec Director REVIEWED BY: EXPLANATION /SUMMARY: Summer recreation programs are scheduled to begin June 20. The following individuals are recommended for appointment to the summer recreation program staff. All appointments are part -time and temporary. Wages will be consistent with the city's part -time recreation staff compensation schedule. Chip Bogenholm Michele Hunsader 10638 National St. 1453 W. Larpenteur Ave. Circle Pines, MN 55014 Falcon Heights, MN 55113 Amy Posel Christine Ammann 1754 Holton St. 1869 Moore St. Falcon Heights, MN 55113 Falcon Heights, MN 55113 Katie Ballentine Ruth Nelson 1893 N. Snelling 1830 Tatum St. Falcon Heights, MN 55113 Falcon Heights, MN 55113 Jeannie Bykowski Skip Snowden 1745 St. Mary's 1380 W.California Falcon Heights, MN 55113 Falcon Heights, MN 55113 Kristin Wolverton 1946 Fairview Ave. N. Roseville, MN 55113 ACTION REQUESTED: Approval of summer recreation staff CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113.5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 June 9, 1994 TO: Summer Program Staff FROM: Carol Kriegler, Park Rec Director With the start of summer programs just around the corner, it's time to pull this year's program staff together for introductions and some informal training. Please plan to attend on Wednesday, June 15, from 10:00 A.M. to Noon at the City Hall. Please let me know as soon as possible if you will not be able to attend. I look forward to working with you. ,rrV Chip Bogenholm Michele Hunsader (eyy 8513 1D638 N' 0NQL` Sr 1453 W. Larpenteur Ave. cc- P00E61 Falcon Heights, MN 55113 rt,M� Amy Posel (o" oS a Christine Ammann /7 1754 Holton St. 1869 Moore St. Falcon Heights, MN Falcon Heights, MN 55113 55113 Katheripe Ballentine (e Ys 4 2 1 4SS Ruth Nelson 6 y 79/ 7- 1893 Snelling 1830 Tatum St. Falcon Heights, MN Falcon Heights, MN 55113 55113 Jeannie Bykowski L 1 C— 32/0 Ft%'\ SNO DC'4 42'1 /60e, 1745 St. Mary's St. =Av CrittedeAii /1- Falcon Heights, MN fCU N 1111(11'1YS 55113 5c/ 02. �i sf1� Wotovcroi (o c17 /ldL 11V6. Fsrr wies AIL A e^' t"" h t ?It HOME OF THE MINNESOTA STATE FAIR ANC) THE U OF M INSTITUTE OF AGRICULTURE (i3 eta PRINTED ON RECYCLED PAPER rnrf rrry Meeting Date: 6/22/94 Agenda Item: C -4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of appointments to the Human Rights and Parks and Recreation Commissions SUBMITTED BY: Carla Asleson, Administrative Assistant/City Planner EXPLANATION /SUMMARY: Mr. F.H. Meah has applied to become a member of the Human Rights Commission. If approved, Mr. Meah would fill a vacant seat that expires in 1996. The Human Rights Commission has reviewed Mr. Meah's application and recommended approval. The application is attached for your review. Ms. Nancy Wickhem has applied to become a member of the Parks and Recreation Commission. If approved, Ms. Wickhem would fill a vacant seat that expires in 1995. Her application is also attached. ACTION REQUESTED: Approve appointments of F.H. Meah to the Human Rights Commission (term expiring December 31, 1996) and Nancy Wickhem to the Parks and Recreation Commission (term expiring December 31, 1995). 1 CITY OF FALCON HEIGHTS COMMISSION /COUNCIL APPLICATION DATE: 5 aZ) _9 NAME: tA'y lr 7 1' A F ADDRESS: 15' L_t_ L� eta t L t PHONE: (H) ./1 5-- 6 F7 S (w) HOW LONG AT ABOVE ADDRESS? 1 C) YEARS IN WTI 11' CAPACITY DO YOU WISH TO SERVE? C e Ix �GY-1 `t REASON YOU WISH TO SERVE ON ABOVE: Q- kt-A A PRIOR PUBLIC (OR RELATED) SERVICE: '-I Ls e C 1 OTHER RELEVANT BACKGROUND (OR COMMENTS): I CITY OF FALCON HEIGHTS COMMISSION /COUNCIL APPLICATION DATE: /O 3 24 NAME: IVAf�'C� M \VICKN"E.ti_ I -Y7 W Iov '.A A1'L F Lcr (iC1(-,fl "1 55i6 HOW LONG AT ABOVE ADDRESS? T1 YEARS IN WHAT CAPACITY DO YOU WISH TO SERVE? PA RKS 12 C, c/V1m 1 c•K.) REASON YOU WISH TO SERVE ON ABOVE:- T FuEI_ E CCNrtAAA AEVI OP A- C n y c ITS DA E /L L- RE -c crs fi N� C i T7 dVi- L�. ��cn,�1 t c 1� T ID i CuukLi-i'y 1 ---11e• R S(DO ti e N'jey. '}.,'EX i TZ Ci' ilSS 'li =t_a7 FEEL- X Ccuc►- WZL RePReso TTh 1(; i FT30nt PRIOR PUBLIC (OR RELATED) SERVICE: Iv I ii I 01 C-A01 Z 1- D APP41X. 300 t 0; it e s Q' ReOZU MED %3 Lc.c C-4 1 Al LS PORZ t- r Ciry -si nE' i3Lcc 1c cc- 'A-Uo t ft t rs .f+ j 13E61 },x 6. 11 CA 1670 T72 NO- H. 111 1 C I1 y Pu'u.y /4m-rive- )1.2 rwc PabH13G'RH \NA re I-1 PlZotrNA M, VOLu►JrE rXTe-tJSk all Prr FAL( J rtT scttct„ IiitvE A- Pees °tom =URS De6R.C ►3 CT' 5, ,iy Ftetittc. P A y W tom+ ;vAy is i OTHER RELEVANT BACKGROUND (OR COMMENTS) T H /A-t/ 4tc5 c 1 L T O yi5 t i FALC t) r�� r� /-5 A Cm c-0 PPRrictp ro 1 r ft FM, Rez pkoc As my at tug ..0.) 130 how, T wive vvA- c d �t i-tt\Le 6 T CCORMel 1 C l Rn SS II �r� A 1QD Teter PARS Rec. 5ysl nAti f VOLv1 TD A T T t C.4-013 Ltti 00titit,wIva WeuL T-tF t PPn►2Tui.Ji rb s C-Rv Vt' IfiH Aby melEk-1c3 s !O N. ANT...: Meeting Date: 6/22/94 Agenda Item: C 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Formal hiring of Mr. Lawrence Klingenberg as public works and parks superintendent SUBMITTED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: Mr. Klingenberg's hiring was approved at the May 25, 1994 city council meeting. However, since that time Mr. Klingenberg officially passed his physical examination for the position. Therefore, it is appropriate for the council to approve his hiring at this time. Mr. Klingenberg began work on June 6, 1994. ACTION REQUESTED: Formally approve Mr. Klingenberg's hiring for the public works and parks superintendent position now that he has passed the physical exam for the job. CONSENT Meeting Date: 6/22/94 Agenda Item: C 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Community "garage" reception for retiring Mr. Vincent Wright SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Staff EXPLANATION/SUMMARY: Mr. Vincent Wright is retiring as of June 30, 1994. After 22 years of service to the city, it seems appropriate to have a recognition of Vince's years with the city. Staff is planning a "garage" reception for Mr. Wright on June 23, 1994 from 4 to 6 PM in the public works garage. The event has been noted in the local Focus and posted on bulletin boards. Staff will serve hot dogs and soda as part of the festivities. All community members and those who have worked with Vince are welcome to attend. ACTION REQUESTED: Please announce and come to Vince's retirement "garage" reception on June 23, 1994 from 4 to 6 PM. CCMSENTENPMONSENTSNiiiliiiNCONSEENTMMWMCONSENTRMMiiiiiii:CONSENTOPECONSENT Meeting Date: 6/22/94' Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Consideration of a proposal for landscape planning services for the Larpenteur Avenue corridor SUBMITTED BY: Fred Hoisington, Hoisington and Koegler Group Planning Consultants REVIEWED BY: Susan Hoyt, City Administrator Terry Maurer, City Engineer EXPLANATION /SUMMARY: Ramsey County is planning to reconstruct Larpenteur Avenue between Fulham Street and Dale Street. Over the past year and a half the city has been working with the county, university, 1666 and state fair officials to plan for this project which is now scheduled get under construction in September, 1996. During this planning period, staff met with Fred Hoisington and Mark Schroeder of the Hoisington and Koegler Group to discuss landscape plans for the city's major street. Fred Hoisington was asked to submit a proposal for developing a streetscape plan for the city's Larpenteur corridor that can be at least partially implemented with the street's reconstruction and used as a basis for future improvements. The Hoisington Group is very familiar with the city because Fred Hoisington worked on the city's comprehensive plan in 1990 and 1991. This process, which he facilitated, involved three communitywide meetings with community goal setting. Since that time he has been involved in a variety of smaller planning issues in the city like the University of Minnesota Golf Course. His familiarity with the city and the community's goals from this process will expedite the planning process. The Hoisington Koegler Group submitted a proposal with three elements. The first element, developing a streetscape for Larpenteur, will involve a variety of meetings and information gathering prior to preparing the final plan. The cost of the plan is 9,750. The second element is for preparing construction specifications for landscaping (no price is provided). And, the third phase is for staking the site (no price is provided). The importance of preparing a streetscape plan along this corridor is discussed in the staff report (attachment A). The cost will be funded out of planned tax increment improvement funds. The plan will be completed by January, 1995 which is in time to incorporate some of the key elements into the Larpenteur Avenue reconstruction plan. ATTACHMENTS: A Staff report B Proposal ACTION REQUESTED: Discuss and approve the preparation of a streetscape plan for Larpenteur Avenue with the Hoisington Koegler Group for an hourly rate at a sum not to exceed 9,750. The plan will be funded from the TIF improvements funds. City of Falcon Heights Staff Report Date: 15 June 1994 To: Mayor and Councilmembers From: Susan Hoyt, City Administrator RE: Recommendation for the proposal for preparing a Larpenteur Avenue landscaping plan Introduction Frequently people dismiss fully developed cities like Falcon Heights as places without any significant planning or design opportunities. This attitude fails to recognize that that for an urban landscape the old cliche "beauty is in the details" holds true. Mature urban landscapes can be significantly improved by attending to the well established relationships among the existing land uses, the well traveled roadways and the way people use them in developing a streetscape plan. Although retrofitting urban roadways with amenities is challenging because of the limited space available for traffic lanes, landscaping, sidewalks, shoulders and bike lanes, there is Tess guess work involved in how living patterns will impact the landscape over time; and there is time to anticipate small improvements to enhance the existing land uses. Background With the county's plan to reconstruct Larpenteur Avenue from Eustis Street to Dale Street beginning in September, 1996, the city has an opportunity to enhance its major throughway and to visually link the public and private uses along it by preparing a streetscape plan along with the reconstruction plan. The county's street planning process is underway. A county task force on Larpenteur Avenue, comprised of representatives of all affected cities as well as the University of Minnesota, 1666 Coffman, Gibbs Farm and the Minnesota State Fair, has been meeting sporadically over the past year and a half to discuss plans for Larpenteur. In addition to these large group meetings, the Falcon Heights staff met with small groups including the U of M golf course, 1666, the U Fields Committee, the businesses west of Snelling and the State Fair to come up with some preliminary street design ideas. Planner Fred Hoisington and Landscape Architect Mark Schroeder recently joined the staff to discuss possible landscape improvements that could be made along Larpenteur Avenue as part of this project. (Fred Hoisington worked with the community to develop the city's comprehensive plan in 1990 and 1991. His familiarity with Falcon Heights and his firm's experience in landscape and streetscape planning make Hoisington Koegler the logical provider of services.) The significance of Larpenteur Avenue Up to now discussions with the county regarding Larpenteur centered on the traffic lanes, turn lanes, signalization and sidewalks. However, this reconstruction project can create more than a safer and better engineered roadway through the community. Most area commuters and Falcon Heights residents know Larpenteur Avenue as a busy street between Highway 280 and Hamline Avenue as they travel through the city or to key points within the city including the University of Minnesota, Gibbs Farm and the Minnesota State Fair. Given the number of travelers along Larpenteur Avenue, the street's reconstruction provides Falcon Heights with an opportunity to make a busy street into an attractive, busy street as street users go to their locations. With some planning and landscaping expertise, a very busy street can become a key community focal point to be appreciated by its residents, commuters and visitors. Building on the current roadway's resources The land uses along Larpenteur Avenue in Falcon Heights vary dramatically from west to east. On the city's western edge are the open spaces and large oaks associated with the University golf course, followed by the expanses of agricultural fields a truly unique urban /rural landscape, followed by the city's commercial district and apartment and single family homes as the traveler moves to the city's eastern border. Visually linking these resources togehter along Larpenteur requires expertise in landscaping and urban roadway design. The Hoisington Koegler Group's proposal offers an extensive analysis of the Larpenteur Avenue corridor. The streetscape plan will provide design ideas to undertake as part of the Larpenteur Avenue reconstruction as well as to implement in the future. Proposal The proposal submitted by the Hoisington Koegler Group provides for landscape design services including three meetings with the involved institutions (the U, Fair, 1666) in the planning process as well as working with the staff, commission and council to develop and review plans. The product would be a streetscape plan for Larpenteur Avenue. The second phase of the proposal is for specifications for contract documents. Ideally, the city will have some of the landscaping done as part of the Larpenteur Avenue reconstruction project and will bid the work out with the entire project. The second part of the proposal is preparing any construction documents. This would be contracted separately with Hoisington or possibly the engineer. The third part of the proposal, which is on site work, may or may not be done by Hoisington Koegler depending upon the nature of the task. Costs There are costs associated with planning a major street project even on a county road. Not only does the city share in the actual construction cost, it is important to guarantee that the planning for the project meets the community's needs. Therefore, engineering and planning costs are inevitable. The first phase of the landscaping proposal for the streetscape plan is at an hourly rate not to exceed 9,750. To put this in financial perspective, the total Larpenteur Avenue project cost (without landscaping or amenities) is estimated at over 5 million dollars. Staff requested, but has not yet received, the estimated cost for Falcon Heights alone. This Larpenteur Avenue streetscape plan would be funded from the city's TIF project fund that was designated for Larpenteur Avenue improvements. There is no estimate for the cost of implementing a landscaping plan on Larpenteur. Conclusion Staff recommends hiring Hoisington Koegler Group to work with the city to develop a complete, long -term streetscape plan for the Larpenteur Avenue corridor. Hoisington Koegler Group Inc. H I( g i June 10, 1994 Ms. Susan Hoyt City Administrator City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, Minnesota 55113 -5594 RE: Transmittal of Larpenteur Avenue Streetscape Proposal Dear Ms. Hoyt: Attached are seven copies of our proposal to assist the City of Falcon Heights with the preparation of streetscape plans for Larpenteur Avenue. We are pleased to have this opportunity to be of continuing service to the City of Falcon Heights. We are also excited about the prospects offered by the corridor for streetscape themes. As you will see in reading the proposal, there may or may not be three phases where HKG could have involvement. Phase 1 is what we term the schematic design phase which resolves all of the issues related to the corridor and establishes plans in sufficient detail to serve as the guide for future streetscape improvements and their approval. This document will include street lighting, pavement treatments, bus stops, landscaping, grading, entries and signage elements. AutoCad will be used to make our plans compatible with the City's consulting engineer and, as appropriate, Ramsey County. Phases 2 and 3 may or may not require HKG's involvement depending on a number of factors. We want you to know that we offer them in the event funding is available for some streetscape improvements in the near term. We also offer photo imaging as an optional service. One of our major interests is to work closely with key players within the corridor including the University of Minnesota, the State Fair Board, the City, etc. It will be our intent to generate significant support and hopefully, funding participation for streetscape improvements that relate specifically to these major elements. As you know, we are also great advocates for public participation to ensure thatplans are generally acceptable to the City's residents and business community. Land Use Environmental Planning Design 7300 Metro Boulevard Suite 525 Minneapolis, Minnesota 55439 (612) 835 -9960 Fax: (612) 835 -3160 Ms. Susan Hoyt June 10, 1994 Page 2 We thank you for the opportunity to submit this proposal and look forward to discussing it with the City Council on June 22, 1994. Sincerely, Fred L. Hoisington, AICP Planning Consultant FLH /co Enclosures HKGPROMO \FALCONHT \COVER.LTR Proposal for Larpenteur Avenue Streetscape Plans Falcon Heights, Minnesota June 10, 1994 Hoisington Koegler Group Inc. H K g OUR UNDERSTANDING The following represents HKG's understanding of the Larpenteur Avenue Streetscape Project: Larpenteur Avenue, extending the full length of Falcon Heights from Fulham Avenue to Hamlin Avenue, has received ISTEA funding authorization for street reconstruction. Larpenteur Avenue is a County State Aid Highway. The new roadway will be designed with a four foot center median to channelize traffic west of Snelling Avenue. The corridor is richly endowed with major elements which give it character, meaning and recognition and, therefore, need to be em- braced as urban design features or elements within corridor plans. The City has kept the residents, business persons and key players within the corridor well apprised of the plans for improvements to Larpenteur Avenue and wishes to continue to maintain open com- munications as part of the planning process. Proposal Larpenteur Avenue Streetscape Plans Page 1 APPROACH The HKG approach will be to develop streetscape plans for the roadway corridor which draw from the significant elements that already frame and give it character and identity, including the University and its agricultural fields, the University golf course, City Hall, the State Fair- grounds and Gibbs Farm and School. Plans will embrace these impor- tant urban design elements as means to define the space that relates to Larpenteur Avenue and enhance the frame of reference for its users. 4 .S a i.:1 ,i CI v N.Ijk...•wJ8, 01.1 r.i ify Hall P ,7.��,. 4TJ j r i11itlN i� j NN, M4.. /s J r 1' ,W —7 (r. "P4-ti. w oh thir1aa..s Lramos.4i AMd rf ri' .,i1r�f &s4.n/ H- N. bw.�Nl> ur 5644 Pk:t. V..i r fy f Mit,.a•f. i robes 1'N SPAGO5 %ssoss a 0 Who" if tsss lefifoeftee toot If 1.7..1.ar ,1v Ho. a+., h.. shvwfPy►t of 14470+tw 9Aa•r refit! No AisArsAkr of Ale... Neokf the 4iPt q' L etee 7£s /tvtNZ' twi> tir.w is Africa/ m/ IF v' 4Vrkva.4 n. AI II 7. L J J i'if D4... ..open ewt Thit a�pa�K A t4.t •''T' tho.rs/{u- r/en, r..f of '110c 1-474 ,slay rrrrrl v... 711► 4o orb wr /r•n'21.i pH 6 GfifWtote/1/4. c L- p eri TEti-, i'v9N1e Proposal Larpenteur Avenue Streetscape Plans Page 2 PROJECT OBJECTIVES To develop an image for Larpenteur Avenue which draws from the unique and significant urban design and natural resource elements that frame it. To create linkages across the street which minimize the impact of Larpenteur Avenue as a barrier. To minimize the potential adverse impacts of an improved Larpenteur Avenue on adjacent land uses. To bring the public and representatives of major corridor elements into the process as active participants. WORK PROGRAM Phase 1 Streetscape Plan Phase 1 will include the following: 1. A broad corridor evaluation including photoanalysis and mapping, to develop an understanding of the relationship of the corridor to its surroundings and identify areas that may offer streetscape opportunities or require special treatments to minimize roadway impacts. 2. The conduct of individual meetings (3 estimated) with key players including the University of Minnesota, the City of Falcon Heights, the Fair Board, Coffman representatives, and representatives of the Gibbs Farm and School to generate con cepts and ideas which relate to each and solicit project support and understanding. 3. The formulation of streetscape plans and alternative concepts for focus areas including street lighting, pavement treatments, bus stops, landscaping, grading, entries and signage elements. Final streetscape plans, at a schematic design level will be performed on AUTO CAD. Proposal Larpenteur Avenue Streetscape Plans Page 3 4. Development of preliminary construction cost estimates includ- ing a probable phasing sequence. 5. The conduct of one group meeting with all key players to agree on concepts and development phasing and solicit funding support particularly for focus areas. The purpose of these sessions will be to take input and agree on focus area plans and their funding. 6. One presentation of the streetscape plans at a general public information meeting for corridor residents, business persons and key players to take input. 7. Presentation of the plans to the Planning Commission and City Council for formal approval (2 meetings estimated). Once approved, the streetscape plans will serve as the basis for the preparation of construction documents in accordance with the approved project phasing. 8. Up to two meetings with the County Engineer and the City's Consulting Engineer to share ideas and establish a framework for cooperation and coordination and review plans and cost estimates. 9. Meetings as necessary with City staff to review background, collect data and present plans. Phase 2 Construction Documents Phase 2 will include the preparation of construction documents in accordance with the approved project phasing. Depending on how the streetscape improvements are funded, the consultant may or may not provide bidding services. At a minimum, this phase will include the preparation of construction plans and specifications. All workwill be completed consistent with Ramsey County's implementation schedule (attached). Phase 3 Construction Services (observation/staking) Depending on the availability of funding and phasing, this service may include construction observation, staking and /or consultation. Proposal Larpenteur Avenue Streetscape Plans Page 4 OPTIONAL SERVICES The following services have not been requested by the City but are available from the consultant as follows: Photo imaging of streetscape elements so that they can be viewed as to character and location prior to their construction by the City, corridor residents, business persons and key players. The subject of photo imaging may be entry features, signage and streetscape character. (Estimated cost per photo image is $500.) The purchase of aerial photography (200 scale) for the corridor in the event photography is not already available from the City. (Esti- mate from Markhurd is $420.) Meetings in addition to those described in Phase 1- Streetscape Plan. (Estimated at $225 per additional meeting.) If the process determines that a structured Town Meeting is needed to take input, this service can be provided for a fee estimated in the range of $1,000 to $1,300. FEE PROPOSAL The fee for Phase 1, Streetscape Plan, is estimated at $9,750. HKG is agreeable to an hourly not to exceed fee in that amount. For Phases 2 and 3, Construction Documents /Services, the fee will be based on an acceptable percent of construction or a negotiated, not to exceed, fee which is agreeable to the City and HKG. Until the amount of construction and the method of financing is known, fees for these services cannot be estimated. Proposal Larpenteur Avenue Streetscape Plans Page 5 HKG PERSONNEL The professionals to be assigned to this project include our chief urban designer, Michael Schroeder, and a recent addition to our staff, Betsy Fitzsimons. Michael has considerable streetscape design experience in a variety of different settings, many of which are similar to the Larpenteur Avenue project. Betsy Fitzsimons comes to us from the University of Minnesota Design Center for American Urban Landscape where she studied under Bill Morrish and Catherine Brown and brings to HKG a whole new perspective on urban design which looks at and communi- cates patterns and relationships. Fred Hoisington will serve as princi- pal-in- charge while Michael serves as project manager. Resumes are included for each person assigned to the Larpenteur Avenue Streetscape Project. Proposal Larpenteur Avenue Streetscape Plans Page 6 ©m FRED HOISINGTON, AICP PRESIDENT EDUCATION M.S. Resource Development and Urban Planning, Michigan State University B.S. Urban Planning, Michigan State University MEMBERSHIPS AND AFFILIATIONS American Institute of Certified Planners American Planning Association Minnesota Planning Association Eden Prairie Chamber of Commerce, President 1988 Coalition For Sensible Land Use, President 1990/91/92 World Future Society PROFESSIONAL EXPERIENCE FRED HOISINGTON is a planning consultant with 28 years of public and private experience in Minnesota, Colorado and Michigan. He specializes in comprehensive planning, redevelopment planning and the design and conduct of related public participation programs. Prior to forming his own firm, Mr. Hoisington served as Senior Vice President for Brauer Associates, LTD.; Director of Planning for Traverse City, Michigan; President of Brauer Associates Rocky Mountain, Inc., Colorado; Planning Director for Edina, Minnesota, and Assistant Planner, Tri- County Regional Planning Commission, Lansing, Michigan. While employed by Traverse City, he also served as Director for the Traverse City Housing Commission and as Acting Executive Director for the Downtown Development Authority. REPRESENTATIVE PROJECT EXPERIENCE City of Chanhassen, Trunk Highway 101/5 Corridor Study County Road 3, Urban Design Study, Hopkins, MN City of Luverne, Comprehensive Plan Update (in progress) City of Virginia, Comprehensive Plan Update (in progress) City of Falcon Heights, Comprehensive Plan Update City of Crystal, Comprehensive Plan Update City of Rosemount, Community Needs Study City of Rosemount, Comprehensive Plan and Zoning Ordinance City of Chanhassen, Downtown Redevelopment Concept Plan City of Champlin, Old Town Redevelopment and TIE Plans Proposal Larpenteur Avenue Streetscape Plans Page 7 City of Shakopee, Canterbury Downs Race Track District Land Use and Transportation Study, Race Track District and PUD Ordinances St. Peter Revitalization, Inc., St. Peter Downtown Economic Feasibility Study City of Chanhassen, Broadened Study Area, Land Use and Transportation Plan City of Chanhassen, Downtown Redevelopment /TIF Plans City of Grand Rapids, Community Needs Study Honeywell, Inc.; Feasibility Study, Preliminary Site Planning; Eden Prairie, MN H. B. Fuller Company; Vadnais Heights, MN; Resource Management and Water Resources Plans, PUD, EAW, DNR and PCA Permits, Project Administration; Continuing Consulting Services Wendy's of Minnesota; Public Agency Approvals, Edina and Richfield Stores Cardinal Creek Village Multi- Family PUD, EAW and Feasibility Analysis; MZJ /Chimo Development Corp.; Eden Prairie, MN Health Resources, Inc. (now Health East); Public Agency Approvals, Continuing Services; Hazel Ridge Seniors Housing Project; Maplewood, MN James Swanson; 80 Acre Feasibility Analysis; Oakdale, MN The Health Central System; Health Care Campus Programming; Brooklyn Center, MN BMC Industries, Inc.; Preliminary Master Site Plan, White Bear Lake, MN City of St. Paul, Recreation Center Site Selection Process. Boundary View Residential Community, Land Development Analysis, Inver Grove Heights, MN 16th Fairway Partnership, Land Use Plan, Madeline Island, WI Woodlake Sanitary Service, Landfill End -Use Planning, Eden Prairie, MN Stratford Wood III Multi- Family PUD and City Approvals Process, Mark Z. Jones II, Minnetonka, MN Independent School District #272, Eden Prairie, MN; School Sites Selection City of Traverse City, MI; Comprehensive Plan Metropolitan Stadium Site, Bloomington, MN; Development Concept Plan Touch of Class Interiors, Guide Plan Amendment and Rezoning, City of Eden Prairie, MN Anderson's Garden Shoppe, Guide Plan Amendment and Rezoning, City of Eden Prairie, MN The Everest Group LTD Condemnation /Testimony; Roseville, MN City of Chanhassen, Downtown Parking Study Proposal Larpenteur Avenue Streetscape Plans Page 8 Yorktown Mall Shopping Center, Edina, MN; Parking Study Lincoln Properties; Bloomington Shoppes Mall, Bloomington, MN; Parking Study Lincoln Properties; Village Shoppes Mall, Wayzata, MN; Parking Study City of Detroit Lakes, Downtown Redevelopment Program City of Rosemount, Fire Station Location Study Independent School District #272, Central Middle School Campus Master Plan; Eden Prairie, MN City of Maplewood, Continuing Consulting Services H. B. Fuller Company, Corporate Headquarters Master Plan; Vadnais Heights, MN Calhoun Beach Apartments Litigation; Minneapolis, MN Batzli Electric Condemnation /Testimony; Minneapolis, MN Halla Nursery Condemnation /Testimony; Edina, MN Chanhassen Condemnation /Testimony; Chanhassen, MN Flying Cloud Landfill Litigation, BFI Waste Systems; Eden Prairie, MN Scherber Condemnation /Testimony; City of Shakopee, MN City of Minnetonka, Glen Lake Community Center Study City of Minnetonka, Athletic Fields Needs Study City of Chanhassen, Trunk Highway 101/5 Preliminary Alignment and Land Use Corridor Study Hennepin County, Landfill Site Selection Process City of Waconia, Comprehensive Plan Update Woodlake Sanitary Service, Evaluation of Ash Monofill Impacts on Land Use; Medina, MN City of Chanhassen, Downtown Redevelopment Coordination Southcross Properties Master Planning, Gonyea Land Company; Burnsville, MN East Bethel Landfill, Evaluation of Composting /Recycling Facility Impacts on Land Use and Property Values; East Bethel, MN Mumford Landfill, Evaluation of Impacts of Demolition Cell on Land Use; French Lake Township, MN City of Edina, Retail Districts '1'l.F Planning Southwest Metro Transit Commission, Park and Ride Lot Site Selection, TDM and Design For Transit Strategies City of Long Lake, Annexation Study Ramsey County, Economic Development Consensus Building Mower County, Comprehensive Plan Update City of Long Lake, Downtown Development Plan City of Mound, Downtown Preliminary Redevelopment Feasibility Study Proposal Larpenteur Avenue Streetscape Plans Page 9 ©m MICHAEL SCHROEDER, RLA EDUCATION B.L.A University of Minnesota REGISTRATION Landscape Architect, Minnesota MEMBERSHIPS AND AFFILIATIONS Minnesota Design Team Steering Committee Member and Past Chair Team Leader on Six Visits Team Member on Nine Visits PROFESSIONAL EXPERIENCE MICHAEL SCHROEDER is a Landscape Architect with over nine years of experience on a wide range of projects, including urban design studies, streetscapes, master planning, site planning and site design, recreation design, and landscape design. Past work includes projects in the public and private sectors throughout the midwest. Mr. Schroeder was previously a landscape architect with several firms, including BRW, Inc., Ernst Associates, and Martin and Pitz Associates, Inc. He has presented workshops and lectures on "grass roots" planning and design, citizen participation in the community design and development process, leadership development, and sustainable design. He is a frequent lecturer and speaker for the Minnesota Landscape Arboretum and the Minnesota State Horticulture Society. As a volunteer with the Minnesota Design Team, Mr. Schroeder has served as team leader and team member on over a dozen community visits, and as treasurer and Chair of the organization. He served as project coordinator for the development of the Design Team's Community Manual (used by communities as they prepare for the MDT's community -based design process) which received a merit award from the American Society of Landscape Architects in 1992. REPRESENTATIVE PROJECT EXPERIENCE County Road 3, Hopkins, MN; Urban Design Study 50th and France Commercial District, Minneapolis, MN; Urban Design Study Proposal Larpenteur Avenue Streetscape Plans Page 10 City of Becker, MN; Comprehensive Plan Update and Downtown Plan 77th Street, Richfield, MN; Corridor Landscape Design Nicollet Mall, Minneapolis, MN; Streetscape Design and Construction Contract Administration City of Orlando, FL; Urban Design Study Arrowwood -A Radisson Resort, Alexandria, MN; Site Design and Landscape Architecture ConAgra Corporate Campus and Headquarters Building, Omaha, NE; Landscape Architecture and Water Feature Design Courtyard at Edward D. Jolley Hall, Washington University, St. Louis, MO; Landscape Architecture Lake Minnewashta Regional Park, Chanhassen, MN; Recreation Areas Design Centennial Lakes, Edina, MN; Master Plan Centennial Lakes Park, Edina, MN; Concept Design Centennial Lakes Plaza, Medical Office Building, and Theater, Edina, MN; Site Design and Landscape Architecture Continental Executive Parke, Vernon Hills, IL; Master Plan, Site Planning and Landscape Architecture Amhurst Lakes Business Park, Waukegan, IL; Master Plan Weber Lakes Business Park, Will County, IL; Master Plan Park and Amphitheater at Ironworld USA, Chisholm, MN; Landscape Architecture Minnetonka Community Center, Minnetonka, MN; Master Plan and Landscape Architecture for Phase One Improvements Nicollet Island Park, Minneapolis, MN; Landscape Architecture Lake Harriet Bandshell, Minneapolis, MN; Landscape Architecture Proposal Larpenteur Avenue Streetscape Plans Page 11 Mel MARY ELIZABETH FITZSIMONS EDUCATION B.L.A. /M.L.A. U. of Minnesota, Department of Landscape Architecture Tsing Hua University, Department of Architecture, Beijing, Peoples Republic of China Southern Connecticut State University, New Haven, CT B.S. St. Mary's College, Notre Dame, Indiana MEMBERSHIPS AND AFFILIATIONS Member, Governor's Design Team, Battle Lake, West Broadway and Taylors Falls, MN Dept. of Trade and Economic Development, State of Minnesota, 1989- 1991 Committee Member, Curriculum Committee, College of Architecture and Landscape Architecture, Department of Landscape Architecture, University of Minnesota, 1989 -1991 Committee Member, Public Relations Committee, Minnesota Association for the Society of Landscape Architects, 1991 -1992 PROFESSIONAL EXPERIENCE 1991 1993 Graduate Research Assistant, Design Center for American Urban Landscape, College of Architecture and Landscape Architecture, University of Minnesota, Minneapolis, MN. Responsibilities: research, illustration and writing for grant funded projects pertaining to environmental systems and urban infrastructure, project manager overseeing the planning, design and documentation of native plant demonstration gardens for Minneapolis Public Housing Authority. 1990 Present Landscape Architectural Consultant, St. Paul, MN. Current work includes private residential gardens and a pocket park site plan for the Lyndale Neighborhood Development Corporation. 1989 1991 Community Liaison, Governor's Design Team, Department of Trade and Economic Development, State of Minnesota, St. Paul, MN. Responsibilities: coordinated community interests with Design Team steering committee, liaison between Steering Committee and sponsoring organization. Proposal Larpenteur Avenue Streetscape Plans Page 12 1988 1991 Horticulturist, Walker Art Center, Cowles Conservatory, Minneapolis, MN. Responsibilities: installation and maintenance of conservatory plantings. 1988 Summer Horticulturist, Minnesota Landscape Arboretum, Chanhassen, MN. Responsibilities: upgrade perennial garden designs, maintain home demonstration garden area. REPRESENTATIVE PROJECT EXPERIENCE Waterways as an environmental framework, Farmington, MN Highway 5 Corridor Study, Chanhassen, MN Reclamation of gravel mining area, Maple Grove, MN Cornelia Elementary School and Community Park Site Planning, Edina, MN Lyndale Neighborhood Pocket Park, Minneapolis, MN Lilly Residence Terrace and Courtyard Design, Minneapolis, MN Karnes Residence Terrace and Planting Design, St. Paul, MN Design Competition Entry, Korean War Veteran's Memorial Design Competition, Washington, DC Perennial Garden Design, Minnesota Landscape Arboretum, Chanhassen, MN PUBLICATIONS Fitzsimons, M.E., January, 1994, Masters Thesis, Outdoor Architecture for the Midwest: The Modern Residential Landscapes of Gertrude Eisendrath Kuh,1935- 1977. Department of Landscape Architecture, University of Minnesota Minneapolis, MN. Bargmann, J., M.E. Fitzsimons, C. Burrell, F. Rozumalski, R. Schunn, 1993, Cultivating the Garden for Public Housing, Design Center for American Urban Landscape, CALA, University of Minnesota, Minneapolis, MN. Morrish, W., C.R. Brown, T. Hammerberg, M.E. Fitzsimons, R. Bonsignore, R. Schunn, 1993, Building within the Community Watershed: Designing waterways as an environmental framework for development in Farmington, Minnesota, Design Center for American Urban Landscape. CALA, University of Minnesota, Minneapolis, MN. Proposal Larpenteur Avenue Streetscape Plans Page 13 Morrish, W., C.R. Brown, T. Hammerberg, M.E. Fitzsimons, R. Bonsignore, 1993, Building Community Across the Corridor: A new parkway model for Chanhassen, Minnesota, Design Center for American Urban Landscape, CALA, University of Minnesota, Minneapolis, MN. Morrish, W., C.R. Brown, T. Hammerberg, M.E. Fitzsimons, R. Bonsignore, 1992, Enriching the Community Landscape: Maple Grove, Minnesota envisions an ecological downtown to reclaim a gravel mining area, Design Center for American Urban Landscape, CALA, University of Minnesota, Minneapolis, MN. Governor's Design Team Community Manual, 1991, ed. by Governor's Design Team, St. Paul, MN. Proposal Larpenteur Avenue Streetscape Plans Page 14 JUN 03 '94 12 :58 PUBLIC WORKS GARAGE P_2 LARPBNTEUR AVENUE RECONSTRUCTION PROJECT D DEmonesumpungarAnos PROCESS TASK WEN 1. Informational Meeting(s) July, 1994 2. Prepare and Submit Project Path Report to MnDOT /FHWA July /August, 1994 3. Submit Categorical Exclusion September, 1994 4. Public Hearing October, 1994 5. Prepare and Submit Study Report to MnDOT /FHWA December, 1994 6. Submit Right of Bay Plan to MnDOT /FHWA December, 1994 7. Right of Way Certificate No. 1 October, 1995 8. Complete Final Plans and Specifications October, 1995 9. Municipalities Approve Final Plans and Specifications November, 1995 10. Submit Final Plans and Specifications to HnDOT /FHWA December, 1995 11. Advertise /distribute Plans and Specifications for bidding February, 1996 612 -S35 -3160 HQ I S I NGTON KOEa ER 59? P02 JUN i6 '94 15:07 ATTACHMENT "A" HOISIN TON IGOEGLER GROUP INC. 1994 HOURLY RATES Principal $85-95/hr Professional III $67 /hr Professional II $47/hr Professional I $37 /hr Technical $25-37/hr Secretarial $35 /hr Testimony $130/hr Irtcjdei tal Expenses: Mileage 28e /mile Photocopying 15¢ /page Outside Printing Actual Cost Diazo Printing Actual Cost o CITY OF .2 FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 May 26, 1995 Mr. Fred Hoisington Hoisington and Koegler 7300 Metro Blvd Suite 525 Minneapolis, MN 55439 Dear Fred: I've enclosed the proposed educational demonstration and display garden plan for the Minnesota Horticultural Society. The garden plan encroaches onto the city right -of- way, primarily because the Society's site has very little open area within which to develop gardens. This is an opportunity for the Society to demonstrate its landscaping and gardening techniques within a confined urban space. The Society's cover letter states that it is the garden is designed to plant prairie vegetation in a very controlled urban setting. The proposed garden will surround the sign in front of the building. Although the proposed landscaping is prepared by an established organization with substantial expertise in gardening, I'd like one of your landscape architect's to provide me with his or her comments on the planting scheme just to assure the city that this demonstration plot will work within the location described. These comments may be very brief. Please bill the city separately for this service. Thank you very much. Very truly yours, usan Hoyt City Administrator HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE ED e PRINTED ON RECYCLED PAPER nu an ts4 Co CITY OF F ALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113.5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 5 June 1995 Mr. Dan Holmquist Resource Manager Minnesota Horticultural Society 1755 Prior Ave. Falcon Heights, MN 55113 Dear Dan: I'm following up on our telephone conversations over the past two weeks to let you know the status of the Society's request to plant a prairie garden partially on the city easement. Your request is currently being reviewed by the city's landscape architect just to make sure that the council and staff have an outside opinion for the public record and for their consideration. As we discussed you'll be asked to cover the cost of this review. We will also notify abutting property owners so they are aware of your request. I perceive that your request to plant on the city easement is unique for two reasons. First, your organization has very limited land available for horticultural activities given the configuration of the site. Second, your organization requires gardening opportunities to demonstrate your horticulturalist activities for members as well as for broader community education. Finally, the Society's request is scheduled for the June 28, 1995 city council meeting at 7 PM. I apologize for the length of time required prior to council action. However, the city council's June 14 meeting was canceled due to the annual League of Minnesota Cities Conference, which many councilmembers attend. Again, thank you for written proposal and willingness to work within the city's review process. Please contact me if you have any questions or comments. in•erely, 1 Susan Hoyt .40' City Administrator HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE �r twee an CM �e PRINTED ON RECYCLED PAPER -t_z Cy" i i' -0 A 'L-12d-, t OTC i :d Minnesota State Horticultural Society p-C 1755 Prior Avenue North. Falcon Heights. MN 55113 4 T11 RA1• Teleohone (612) 643. 3601. Fax (6121 643-3638 OUTSIDE .METRO 1-800-676-6747 May 19, 1995 ‘41113 2 21995 City of Falcon Heights Carla Asleson 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 Dear Ms. Asleson: As per our previous conversations, the Minnesota State Horticultural Society is continuing its development of educational display gardens at its offices at the Center for Northern Gardening at 1755 Prior Avenue North. These gardens not only beautify and add interest, but educate homeowners on landscape plants and techniques of garden design. The scale and design of the gardens are for residential applications in urban environments. Sensitivity to issues and concerns of urban residential areas are observed. The gardens are always open to visitors to the Center for Northern Gardening. Use of the gardens by MSHS for formal educational purposes are passive due to MSHS sensitivity to our residential neighbors. The Minnesota State Horticultural Society (MSHS) has been promoting and teaching environmental beautification through gardening for almost 130 years through its many programs and services. MSHS has been a Falcon Heights resident for most of its existence. In development of the gardens, MSHS wishes to include landscape gardens in the public right -of -way of Prior Avenue at the Center for Northern Gardening. A landscaped native prairie garden has been designed for a portion of the boulevard area which includes the Center for Northern Gardening entrance sign. This garden would include native prairie plants in a maintained landscaped design (A plant list and design is attached). Within the public right -of -way, the plant materials include both ornamental grasses and blooming herbaceous materials with no plant exceeding a mature height of 3 feet. The design is such that the planting would be easily recognized and appreciated as a landscape garden. Since this garden, possible future gardens would fall in part of the public right -of- way of Prior Avenue, a variance to Chapter 8 Section 4.04 -Item A.1. (Regulations for Public Property Pl ling) is requested. The display gardens of MSHS would serve to beautify and enhance the esthetic qualities of the Prior Avenue ail de sac. MINNESOTA HORTICULTURIST OFFICIAL PUBLICATION .Ievclea oaoa As a related issue, the area of Larpenteur Avenue at the Prior and Cleveland intersections have a strong and unique horticultural emphasis with the presence of the University of Minnesota, Gibbs Farm Museum, and the Minnesota State Horticultural Society. We understand that the City of Falcon Heights and Ramsey County will be enhancing this horticultural emphasis with additional beautification plantings along Larpenteur and possibly additional plantings at the grounds of City Hall. MSHS would be eager to work with the City and the other horticultural institutions of the area in establishing display gardens and public plantings creating a unique horticultural corridor. If you require additional information or action by MSHS in pursuit of our variance request, please contact me. I look forward to working with you in enhancing the beauty and quality of life offered by Falcon Heights. Si erel, aniel Holmquist Business Administrator enc. CYB Meeting Date: 6/22/94 Agenda Item: P 2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Consideration of the police agreement between the City of St.Anthony and the City of Falcon Heights SUBMITTED BY: Peter Bachman, City Attorney REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: On April 27, 1994 the City of Falcon Heights selected the City of St. Anthony as its police provider beginning on January 1, 1995. The selection of the City of St. Anthony was based, in part, on St. Anthony's responses to a series of questions and information in a request for proposals for police service distributed by Falcon Heights. Following the selection of St. Anthony's proposal, city attorney, Peter Bachman, was charged with working out the details for the service in a agreement. The attached draft agreement accomplishes this purpose. Some of the agreement's key components include: an officer located in Falcon Heights city limits for 24 hours a day except where an officer must leave the city for court, jail or additional emergency assistance in other cities a police office in city hall for citizens to receive or discuss police related issues with an officer when the officer is not on patrol or on a call all the police services identified in the proposal for police services a committee of the St. Anthony mayor and manager and the Lauderdale and Falcon Heights mayors and administrators that will meet bi- monthly to discuss and coordinate policing in the three communities a two year agreement for 317,000 in 1995 plus 3% for 1996 an opportunity to extend the contract through 1997 aand beyond under mutually agreed upon terms determined by July 15, 1996 The city of St. Anthony attorney and city council have reviewed the draft agreement. Staff recommends approving the agreement. ATTACHMENTS: A DRAFT agreement for police services with the City of St. Anthony (dated June 6, 1994) ACTION REQUESTED: Review and approval of the agreement for police services between the cities of St. Anthony and Falcon Heights. JUN 17 '94 10 :59 FROM 1959 TO 95440675 PAGE.002 C lt1 !c Jowr Pownts AGREEMENT FOR PocCE SERVICES This Agreement is made and entered into as of 1994, between the CITY OF ST. ANTHONY, a municipal corporation nnder the laws of the State of Minnesota ("St Anthony and the CITY OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota "Falcon Heights The services to be performed under this Agreement will commence Jamiaty 1, 1995. 1- Purpose. Sr Anthony and Falcon Heights have the power within their respective cities to provide for the prevention of crime and for police protection. Undear Minnesota Statutes, Section 47L59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for Falcon Heights. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Falcon Heights_ St. Anthony will provide feedback to the Falcon. Heights City Administrator and City Council on a regular and timely basis, and will r actively support the creation of a rant advisory committee ilnusuam ro Secti 9 of tlnsl ‘Agreementj whose members come from both cities, and whose purpose is to review, monitor, t Ito RA and ensure a successful relationship between the two cities under this Aunt. 2. Interpretation. This Agreement is entered following the preparation by Falcon Heights of a Request for Proposal for Police Services and the submission of a responsive Proposal by St_ Anthony (the Proposal The Proposal is attached to this Agreement as Exhibit A. To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the Pmposal may be looked to as evidence of the parties' intent. 3. Services. St_ Anthony will provide Falcon Heights with 24 -hour police service, and will physically place a certified officer within the boundaries of Falcon Heights 24 hours each day, except in those instances when the officer makes an serest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or when called away for a coup appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24 -hour police protection and ice esence each day It') within the City of Falcon Heights. j instances •'ve when an officer is not ystca y present m on Heights, St_ Anthony will respond to emergency police calls with 6 I(o k ohs. 72920.4 JUN 17 '94 10 59 FROM 1959 TO 96440675 PAGE 002 Aryee JOINT Powins AGREEMENT FOR POLICE SERVICES This Agreement is made and muted into as of 1994, between die CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ("St Anthony") and the CITY OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota (Vakon Heights"). The services to be performed under this Agreement will commence January 1, 1995. 1. Purpose. St. Anthony and Falcon Heieits have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agteement, provide for titre exercise of the police power by one city ort behalf of the other clay. This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for Falcon Heights. St. Anthony will have fuJi authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Falcon Heights. St. Anthony will provide feedback to the Falcon Heights City Administrator and City Council on a regular and timely basis, and will actively support the creation of a joint advisory committee pursuant to Section 9 of this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful relationship between the two cities under this Agreement. 2. Interpretation. This Agreement is eigered following the preparation by Falcon Heights of a Request for Proposal for Police Services and the submission of a responsive Proposal by St_ Anthony (the 'ProPosar). The Proposal is attached to this Agreement as Exhibit A. To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the Proposal may be looked to as evidence of the parties' intent 3. Services. St- Anthony will provide Falcon Heights with 21-hour police service, and will physically place a certified officer within the boundaries of Falcon Heights 24 hours each day, except in those instances when the officer makes an arrest net transports a prisoner, during mutual aid simatkrns, when providing a backup for another officer, or when called away for a court appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24-hour police protection and police presence each day within the City of Falcon Heights. In those instances stated above when an officer is not physically present in Falcon Heights, St_ Anthony will respond to emergency police calls with other officers. 7N20.4 ii/iMNNMMMMMNMMMMMMMi..../ 4. Level of Services. During the term of this Agreement, St. Anthony will provide to Falcon Heights the same police service extended to persons and property within St. Anthony, which will include, but not be limited to, the following: (a) Patrol services, with random patrolling of all residential, business and public property areas during all shifts; (b) Police presence within the boundaries of Falcon Heights 24 hours each day, subject only to the exceptions noted above; (c) Animal control services as provided within the City of St. Anthony by the animal control service employed by St. Anthony; (d) Enforcement of all ordinances of Falcon Heights which are intended to be enforced by police officers, with special attention being given to parking, winter and nuisance ordinances; (e) Ticketing for traffic violations will be done routinely during normal shifts; (f) Crime prevention programs that encourage community involvement and investment in the City of Falcon Heights, including participation in the Mayor's Commission, Family Violence Network, Neighborhood Watch Programs, "McGruff Houses and "Combat Auto Theft" programs; in appropriate cases, referrals will be made to the Northwest Youth and Family Services Youth Diversion Program; (g) Criminal investigations, crime lab service and supervisory service; (h) Reports on police services and activities, including weekly, monthly and annual police reports; (i) Responses to medical emergencies, fires and other emergencies; responses shall include, where appropriate, securing the scene for fire /rescue personnel, accompanying fire /rescue personnel to the hospital upon request of such personnel, and providing follow -up information to fire /rescue personnel upon request of such personnel; (j) Officers will be available at Falcon Heights City Hall to answer questions from, and provide information regarding police activities to, Falcon Heights residents, business owners and staff on an as- needed basis; 72920.3 2 (k) License inspections, background investigations and license enforcement services as called for under applicable state law or city ordinances; (1) Review and comment, upon request, of proposed Falcon Heights ordinances affecting police services or enforcement; (m) Follow -up on reported crimes with the person(s) who reported the crime, including routine notification by telephone or mail as to the status of the investigation; and (n) Special event traffic patrol services, including ten days per year during the State Fair; and other events such as periodic parades and the National Street Rods Association convention. 5. Payment for Services. This Agreement will be effective January 1, 1995 and will continue until December 31, 1996. In consideration of the services to be provided under this Agreement, Falcon Heights will pay St. Anthony an annual fee of $317,000.00 for the year 1995, and an annual fee of $326,510.00 for the year 1996, for the police services under this Agreement. 6. Method of Payment. St. Anthony will bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon Heights will promptly remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony. 7. Liability. St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police officers under this Agreement, and will hold Falcon Heights, its officers and employees harmless for any liability resulting from actions of a St. Anthony employee and shall defend Falcon Heights, its officers and employees, against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however, that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Falcon Heights will bear the first $5,000.00 of expense for any such claim, action or liability, or expenses relating thereto, including attorneys' fees, to the extent not covered by the insurer because of a deductible amount under the policy (which deductible amount is currently $10,000.00). 8. Administrative Responsibility. The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St. Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police 72920.3 3 employment, services and activities, will be within the exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit qualified female and minority police officers through the Minnesota Police Recruitment Service. 9. Joint Advisory Committee. Both cities will appoint members to a joint advisory committee. Membership in the committee will include, at a minimum, the St. Anthony Police Chief, the Manager and Administrator from each City, and the Mayor from each City. The committee will meet at least six times each year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. 10. Communications, Equipment and Supplies. St. Anthony will furnish all communication equipment and any necessary supplies required to perform the services which are to be rendered under this Agreement. 11. Cooperation and Assistance Agreements. Falcon Heights will be included in all cooperative agreements entered into by the St. Anthony police department with other police services units. 12. Headquarters. Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned or leased by St. Anthony. The citizens of Falcon Heights may notify headquarters or Ramsey County radio dispatch for police services requested either in person or by some other means of communication. St. Anthony officers may take routine telephone calls and complete routine reports for Falcon Heights at the Falcon Heights City Hall, and Falcon Heights will have facilities available to the officers at Falcon Heights City Hall for this purpose. The facilities will include a desk, telephone, fax and copier. 13. Employees of St. Anthony. Officers assigned to duty in Falcon Heights will at all times be employees of St. Anthony. All obligations with regard to workers compensation, PERA, withholding tax, insurance, and similar personnel and employment matters will be the obligation of St. Anthony. Falcon Heights will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty within Falcon Heights. 72920.3 4 14. Enforcement Policies. Enforcement policies of St. Anthony will prevail as the enforcement policies within Falcon Heights. A written statement of the current enforcement policies of St. Anthony will be provided in writing to Falcon Heights before January 1, 1995. 15. Enforcement of Ordinances of the City of Falcon Heights. St. Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights' ordinances to the extent appropriate for enforcement by police officers. 16. Officers of Falcon Heights. The officers assigned duty within Falcon Heights will be provided with authority to enforce the laws of the City of Falcon Heights by proper action to be taken by the Falcon Heights City Council, and while performing services under this Agreement will be considered police officers of Falcon Heights. The Chief of Police of St. Anthony will furnish to the Falcon Heights City Administrator the names of all St. Anthony police officers assigned to Falcon Heights, and all such officers will be appointed police officers of the City of Falcon Heights. 17. Offenses. All offenses within Falcon Heights charged by police officers under this Agreement will be charged in accordance with Falcon Heights' ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. 18. Communications. St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly and annual police reports, in a format similar to the sample reports contained in Exhibit A, or in such other format as is mutually agreed to by the St. Anthony Police Chief and the Falcon Heights City Administrator. The St. Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order to ensure that Falcon Heights is knowledgeable about any police activity in the City, and at the request of the Administrator the Police Chief will make presentations to the Falcon Heights City Council. 19. Prosecution and Revenues. Falcon Heights will pay all costs of prosecution for all offenses charged within its boundaries or under its ordinances. LEAA funds and confiscated drug funds will be retained by 72920.3 5 St. Anthony. Fine revenues will be paid to Falcon Heights. P.O.S.T. training funds will be used for officer training. 20. Term of Agreement. This Agreement will be effective as of 12:01 a.m. January 1, 1995 and will expire on 11:59 p.m. December 31, 1996, unless extended by written agreement of both cities. As of the date of execution of this Agreement, both cities believe that a mutually- agreeable, longer -term extension of this Agreement is desirable and likely to occur. The parties agree to commence negotiations for a mutually agreeable extension by on or before April 1, 1996, with a goal of completing negotiations and executing a mutually- agreeable extension by no later than July 15, 1996. If no mutually agreeable extension is reached by July 15, 1996, then this Agreement shall expire on 11:59 p.m. December 31, 1996. Nothing in this paragraph shall be deemed to obligate either party to an extension of the term of this Agreement. 21. Assignment. The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not subcontract for any services to be furnished to Falcon Heights (except as otherwise provided in this Agreement), without the prior written consent of the other party. The parties hereto have executed this Agreement as of the date first above stated. CITY OF FALCON HEIGHTS CITY OF ST. ANTHONY By: By: Mayor Mayor By: By: City Administrator Interim City Manager 72920.3 6 POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY Meeting Date: 6/22/94 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed resolution changing the polling place for precinct 2 to the Falcon Heights Elementary School at 1393 Garden Avenue SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Carla Asleson, Administrative assistant /planner EXPLANATION /SUMMARY: Several months ago the council directed staff to investigate moving the city's second precinct polling place from the United Church of Christ at 1795 Holton Street to the Falcon Heights Elementary School at 1393 Garden Avenue at the earliest date that was convenient for both parties. This move was suggested because the school is a public place that offers an opportunity for students to watch adults participate in the election process on election day. The Roseville School District 623 is very receptive to this move. However, due to the current remodeling of the school building and adjacent parking lot, both parties determined that it would be best to make the formal move to the school in 1995 for the November, 1995 election rather than for this September's primary election. This will allow the school to completely finish the reconstruction (which will probably be done by the September primary election but This will also give the school children and staff time to become familiar with how to use the new space, gain access to the school and determine parking patterns so that the city and school staffs can coordinate the access, parking and space for public use, the election materials and the election judges on election day. Several elderly residents require close parking and easy access to vote at any time during the day. Although it is only one day, it is important that both groups work well together during this important time so that a positive impression is left on the students and voters. In order to begin with this transition, the city must pass a resolution designating the polling place to be the Falcon Heights Elementary School at 1393 Garden for the as of January 1, 1995. The county will notify city constituents of the change in 1995. Thanks goes to the United Church of Christ for all their assistance and space during the 1994 city elections and all past elections. ACTION REQUESTED: Adopt resolution designating a change of polling place for precinct 2 from the United Church of Christ to the Falcon Heights Elementary School at 1393 Garden Avenue. PO IC =P C<> :::>O C C::. COL '�POI�I�Y............ POI. ICS.PL�LIC�I?'................ ::E .::::::::::::POI.I�............ Pt�Lt4 Y.PO No. CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date: 06/22/94 A RESOLUTION CHANGING THE PRECINT POLLING PLACE FOR PRECINT NO. 2 OF THE CITY OF FALCON HEIGHTS WHEREAS, the City Council has the power pursuant to Minnesota Statues Chapter 204B.16 to designate the polling place for each precint within a municipality; and WHEREAS, the polling place for Precint No. 2 has been deisignated at 1795 Holton Street (Falcon Heights United Church of Christ) in the City of Falcon Heights; and WHEREAS, the City Council wishes to change the Precint No. 2 polling place to a school, for reasons including the desire for the city's school children to witness the electoral process. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Falcon Heights hereby changes the polling place for Precint No. 2 to 1393 Garden Avenue (Falcon Heights Elementary School); and BE IT FURTHER RESOLVED that this polling place change will be effective January 1, 1995. Approved by Mayor BALDWIN GEHRZ In Favor Date HUSTAD JACOBS Against Attested by TALBOT City Clerk Date Meeting Date: 6/22/94 Agenda Item: P -4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERA77ON ITEM DESCRIPTION: Adoption of a records retention schedule SUBMITTED BY: Carla Asleson, Administrative Assistant/City Planner EXPLANATION /SUMMARY: Staff is recommending that the council formally adopt a city records retention schedule. Such a schedule would list the minimum amount of time that specific types of documents must legally remain on file. Without adopting a records retention schedule, the city technically cannot throw away nNy document without express written permission from the Minnesota Historical Society. The State of Minnesota, in conjunction with the Minnesota Clerks and Finance Officers Association (MCFOA) and the Association of Records Managers and Administrators (ARMA) has developed a suggested records retention schedule for adoption by cities. It is important to stress that this is a retention schedule, not a destruction schedule. This suggested retention schedule lists only the minimum amount of time that a city would need to retain information the city is free to keep records longer if necessary. Due to the fact that the records retention schedule is quite long over 80 pages individual copies of the schedule have not been made for the Mayor and Councilmembers. The schedule will be brought to the council meeting and will also be available for review in the office. To give you an idea of some of the retention minimums, here are some examples: Type of Document Minimum Retention Time Bids Quotations Accepted 10 years after project completion Bids Quotations Rejected 6 years Videotapes of Public Meetings 3 months after formal approval of written minutes Campaign Financial Reports 5 years after filing date if elected, or 5 years after leaving office Contractor's Licenses 6 years after expiration Planning Case Files Permanent cannot destroy TIF Project Files 10 years after expiration of district ACTION REQUESTED: Motion to approve the "General Records Retention Schedule for Cities" as prepared by the State Department of Administration. POLIOWNE:POIZIOVRPOLICYPOLIIMPMPOLICYEEPOLICWINPOLICYPIPOLICY Meeting Date: 6/22/94 Agenda Item: P 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed timetable for preparation of the 1995 budget SUBMITTED BY: Susan Hoyt, City Administrator Tom Kelly, Finance Director EXPLANATION /SUMMARY: The staff is beginning preparation of the city's 1995 budget. The council typcially gets involved in three levels of the budgeting process. These are: 1) confirming and establishing goals associated with specific activities that directly affect the city's budget allocation; 2) reviewing the specific proposed revenue and expenditures for 1995 and determining the appropriate levels of funding; and 3) reviewing and recommending a five year capital improvement program. The city must complete the preliminary budget and establish a proposed 1995 tax levy by September 15, 1995. Proposed timetable (These dates are regular council meeting nights): Wednesday, July 13, 1994 workshop on goals that directly affect the budget expenditures Wednesday, July 27, 1994 workshop to review the anticipated revenues and expenditures Wednesday, August 10, 1994 workshop to review the revenues and expenditures (again) and the proposed five year capital improvement program Wednesday, August 24, 1994 workshop to review the final draft of the budget Wednesday, September, 14, 1994 adopt the proposed 1995 tax levy Group think and talk session Apart from the specific budget process, staff would also recommend that the city council discuss the possibility of having a facilitated group session with the council and staff to be sure that the council's goals for the city and the way the staff does its day -to -day business are complementary. ACTION REQUESTED: Discuss, revise and adopt a budget process for 1995. Discuss a possible facilitated council and staff session in the future. POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY Meeting Date: 6/22/94 Agenda Item: P 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Committee appointments to the Ramsey County Strategic Planning project SUBMITTED BY: Susan Hoyt, City Administrator at the county's request EXPLANATION /SUMMARY: Ramsey County is beginning a six month strategic planning project effort in 16 areas identified in the Ramsey County Charter (see attachment A). The county is requesting that city's distribute the information to citizens and to appoint representatives to any of the topical areas that may interest councilmembers, staff and residents. Eight meeting dates and times are identified (attachment B). They are typically on Thursdays from 4 to 7 PM. Five meetings are scheduled as of this date. Each committee will schedule its own meetings. As staff understands it, the committee membership is not limited in number or representation so anyone who is interested can be on that committee. The county has published this information. Staff mailed this press release to city commissioners for their information and posted the notice on the city bulletin board. The city administrator would like to serve on the human service delivery system committee because she would like to help in finding ways to improve communications between city and county in this area. Often the city staff is aware of situations that require county assistance, but it is difficult to develop a relationship with the county to find out what help is available and being used. I understand that there is no limit to the number of city representatives on any committee. The county board will appoint committee members recommended by the city council and from volunteers. ATTACHMENTS: A Ramsey County Strategic Planning press release with committee assignments B Meeting timetable ACTION REQUESTED: Sign up for a committee if interested and available Appoint the administrator to the human service delivery system committee A ms ey Coun New Bonnie Jackelen Suite 250 266 -8014 la° 15 W. Kellogg Blvd. FAX 266 -8039 St. Paul, MN 55102 1 Wwt56YCOuror APPLICANTS NEEDED FOR THE RAMSEY COUNTY STRATEGIC PLANNING PROCESS FOR IMMEDIATE RELEASE JUNE 3, 1994 Ramsey County is developing a countywide strategic plan and vision for the future. This plan will set forth the County Board's policy regarding the coordination of service delivery with other units of government, including recommendations regarding specific Service and policy areas, as provided for in the Ramsey County Home Rule Charter. It is the commitment of Ramsey County to create and sustain a partnership between the County, other governmental bodies and the citizens of the County in creating these strategic and operational plans. Applicants are sought for 15 Planning Committees which include the following service areas: 1. A system of thoroughfares, highways, streets and other public ways; 2. A system of public open spaces, parks and playgrounds; 3. The location, relocation, and improvement of public buildings of County -wide significance; 4. A transit system; 5. The availability and location of public and elderly housing; (Continued) 6. An adequate system of drainage facilities and control; 7. A solid waste management system; 8. An integrated law enforcement system; 9. An emergency services system; 10. A human service delivery system; 11. A public health service system; 12. The coordination of land use plans within the County through the local units of government; 13. Service delivery as it relates to development and density of development; 14. The general location and extent of development of public utilities and terminals, whether publicly or privately owned; 15. Economic Development; and 16. Such other matters which the County Board deems necessary for review to protect the health, safety and welfare of the residents of the County. Appointments will be made by the County Board in July and meetings will begin shortly thereafter. The planning process will include large group meetings as well as subcommittee meetings. Meetings will be on Thursdays, from 4:00 p.m. to 7:00 p.m., and will be held in a location easily accessible to the general public and away from potential parking problems. Any Ramsey County resident interested in serving may request an application form from Bobbie Schleper, at 266 -8001. Completed applications should be mailed by July 5, 1994, to Bonnie Jackelen, Chief Clerk County Board, Suite 250, 15 West Kellogg Boulevard, St. Paul, MN 55102. For more detailed information on the role and operation of the Committees, contact Barbara Raye, Director of Planning and Organizational Development, at 266 -8011. END T IDENTIFIED MEETING DATES FOR COMPREHENSIVE PLAN July 7 8:30 a.m. Training for Lead Staff: Designated Chairs for the Committees, Management Team, County Staff (50) 40 -B City Conference Space has been reserved. Need to complete form, identify seating arrangements and equipment. July 14 4 -7 p.m. First large group which includes all parties involved for orientation /training. (250 -300) Mounds View High School cafeteria has been reserved. Can handle 400 maximum. Available equipment to be reserved: VCR, Overhead, PA -mike system. Need to arrange for 10 flip charts, pencils, markers. Any food or beverages cannot be delivered until after 4 p.m. July 21 4 -7 p.m. Second large group which includes all parties involved for orientation /training. (250 -300) Mounds View High School cafeteria has been reserved. Can handle 400 maximum. Available equipment to be reserved: VCR, Overhead, PA -mike system. Need to arrange for 10 flip charts, pencils, markers. Any food or beverages cannot be delivered until after 4 p.m. September 1 4 -7 p.m. Chairs of Committees to meet. Identify some possible meeting locations. September 8 4 -7 p.m. Full group identified from 7/14 and 7/21 meetings. Call in August to reserve Mounds View High School. September 29 4 -7 p.m. Chairs of Committees to meet. Identify some possible meeting locations. October 6 4 -7 p.m. Full group identified from 7/14 and 7/21 meetings. Call in August to reserve Mounds View High School. December 1 4 -7 p.m. Full group meeting to show product to be considered at Policy and Long -Range Planning Committee meets on December 6 and County Board on December 13. City of Falcon Heights Meeting Notice DATE: 7 JUNE 1994 TIME: 6:30 PM PLACE: FALCON HEIGHTS CITY HALL 2077 WEST LARPENTEUR AVENUE PURPOSE: The overall purpose of the meeting and workshop will be to review the draft of the police contract and to discuss the process for preparing the city's 1995 budget.