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Home My WebLink AboutCCAgenda_94May25 City of Falcon Heights AGENDA Regular Meeting of the City Council May 25, 1994 I. CALL TO ORDER: 7 p.m. II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD JACOBS HOYT ASLESON ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: May 11, 1994 V. PUBLIC HEARING: None VI. CONSENT AGENDA: C -1. General Disbursements through 5/15/94, $76,007.80 Payroll, 5/1/94 to 5/15/94, $12,496.55 C -2. Licenses C -3. Awarding of 1994 sealcoat bids C -4. Park and city hall grounds weed control and fertilization application service contracts VII. POLICY AGENDA: P -1. Hiring of Mr. Lawrence Klingenberg as public works and parks superintendent ACTION: P -2. 1993 City Financial Report ACTION: P -3. Traffic concerns in Falcon Woods ACTION: P -4. League of Minnesota Cities (LMC) committees and annual conference ACTION: P -5. Authorize the City of Falcon Heights to participate in the Ramsey County Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) programs through a joint agreement with the Ramsey County Housing and Redevelopment Authority ACTION: (over) P -6. Update on the 1994 state legislative session ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: I -1. Minutes of Planning Commission meeting of 3/28/94. IX. ADJOURNMENT P 'T1 CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING x• '7,a MINUTES OF MAY 11, 1994 Mayor Baldwin convened the meeting at 6:45 p.m. PRESENT Baldwin, Gehrz, Hustad, and Jacobs. Also present were Hoyt and Asleson. ABSENT Gibson Talbot. MINUTES OF APRIL 27, 1994 Council approved minutes as presented. CONSENT AGENDA APPROVED Council approved the following Consent Agenda by unanimous consent: 1. Disbursements a. General disbursements through 4/29/94, $128,494.29 b. Payroll, 4/16/94 4/30/94, $10,859.32 2. Licenses 3. Authorization for purchase of a pneumatic hammer and portable generator 4. Authorization for purchase of a personal computer 5. Cancellation of the June 8, 1994 council meeting POLICY AGENDA There was no policy agenda at this meeting. ANNOUNCEMENTS Councilmember Gehrz reported that the Human Rights Commission is seeking ways to get more information from people. She asked that council liaisions inquire at their Commission meetings about doing a joint newsletter survey. Administrator Hoyt reported that the St. Anthony city council had formally approved the police services proposal as submitted to Falcon Heights. ADJOURNMENT The meeting adjourned at 6:51 p.m. Tom Baldwin, Mayor Carla Asleson Recording Secretary CONSENT .S g O T Meeting Date: 5/25/94 Agenda Item: C 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director EXPLANATION /SUMMARY: a. General disbursements through 5/15/94, $76,007.80 b. Payroll, 5/1/94 to 5/15/94, $12,496.55 ACTION REQUESTED: Approval CO NSENT ESE O S S N S N: >C`. N:...N:::;: a. DATE 05 /17/94 TIME 09:57 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 Irk APPROVAL OF BILLS PERIOD ENDING: 05/17/94 r CHECK# VENDOR NAME DESCRIPTION DEFT. AMOUNT AMERICAN LINEN SUPPLY CO. 5/10 LINEN CLEANING FIRE FIG 39.91 BROWNING- FERRIS IND. MAY RUBBISH REMOVAL BUILDING 140:53 a COLONIAL INSURANCE STD INSURANCE FIRE FIG 16.00 COLONIAL INSURANCE__ STD INSURANCE FIRE PRE 36.45 *:TOTAL FOR COLONIAL INSURANCE 52.45 DANKO EMERGENCY EQUIPMENT REPAIR EQUIPMENT FIRE FIG DAHLGREN SHARDLOW UBAN APRIL PLANNING PLANNING 267.00 EMERGENCY APPARATUS MAINT OIL CHANGE FIRE FIG 233.81 EMERGENCY APPARATUS MAINT PUMP TEST SAFETY CHECK FIRE FIG 388.60 TOTAL FOR EMERGENCY APPARATUS 622.41 FDSOA 94 FDSOA MEMBERSHIP FIRE FIG 60.00 GOPHER SIGN COMPANY PARKING SIGNS AT COMM PK 86.39 ICMA RETIREMENT TRUST 457 APRIL /MAY RETIREMENT ADMINIST 75.00 ICMA RETIREMENT TRUST 457 MAY RETIREMENT FINANCE 30.00 TOTAL FOR ICMA RETIREMENT TRUS 105.00 HUNT'S OFFICE FURNITURE 10 FOLDING TABLES FIRE &RE 695.50 _INSTY- PRINTS PLUS CARLA ASLESON BUSS. CARD ADMINIST 39: KELLY, TOM 4/20 TO 5/18 MILEAGE FINANCE 12.18 KELLY, TOM MAY GFOA MEETING FINANCE 12.00 KELLY, TOM MILEAGE TO BILLING CLASS RESCUE S 5.04 TOTAL FOR KELLY, TOM 29.22 T KARL KUEMMERLING, INC. WASHERS NUTS 9.65 LEBENS FLOWERS BUSHES FOR CURTISS FIELD PARKS CI 95.66 29310 LEAGUE OF MINN CITIES CONF. LEGIS REVIEW ADMINIST I 145.00 LEAGUE OF MINN CITIES_ LEAGUE CONFERENCE LEGISLAT TOTAL FOR LEAGUE OF MINN CITIE 370.00 MCI TELECOMMUNICATIONS APRIL LONG DISTANCc BUILDING 9.11 METRO FIRE FIRE COATS, PANTS SUSP FIRE &RE 1,806.24 I METRO. WASTE CONTROL COMM JUNE SEWER SERVICE SANITARY 38,592.00 1 1 MIDWEST DELIVERY SERVICE DELIVERIES TO LEONARD ADMINIST /8.60 MN DEPARTMENT OF REVENUE 5 /15 STATE TAXES ADMINIST 649.17 -1 1 JOHN DOUVILLE MCFOA MEMBERSHIP ADMINIST 25.00 I 1 -25 l. 7 NSP APRIL ^c- giJZLDiNG w t., DATE 05/17/94 TIME 09:57 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF BILLS PERIOD ENDING: 05/17/94 f CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT NSP APRIL ELECTRIC BUILDING 600.02 NSP APRIL ELECTRIC PARK MAI 42.75 NSF APRIL ELECTRIC SANITARY -r 1:.6.71 TOTAL FOR NSP 1,021.15 NORTH STAR STATE "BANK /15 FEDERAL TAX ADMINIST PERA 5/15 PERA ADMINIST 1,283.59 PERA LIFE INSURANCE ADMINIST 12.00. PERA LIFE INSURANCE FIRE FIG 12.00 PERA LIFE INSURANCE FIRE PRE 12.013 TOTAL FOR PERA 36.00 PARKING MARKING, "INC. STRIP PARKING "LOT PARK MAI 200.00-- PETERSON, FRAM, BERGMAN APRIL LEGAL PROSECUT 2,249 .20 ST. PAUL PUBLIC LIBRARY LIGHTER RULES 4.00 CITY OF SAINT PAUL" INSTAL HYDRANT LOWER 2,414.77 RAMSEY COUNTY MAIL POLLING PLACE NOTIC ELECTION 21.62 CITY OF ROSEVILLE JUNE POLICE POLICE 20,181.50 STATE CHEMICAL MANU PARKING "LOT STRIP. FAINT 15781 LINDA TREEFUL PRUNER 26.63 LINDA TREEFUL_ 1/4 TO 3/14 MILEAGE TREE PRO 52.26 LINDA TREEFUL ARBOR DAY SUPPLIES 103.97 TOTAL FOR LINDA TREEFUL 182.96 TAFF, SUSAN HOYT AMM CONFERENCE ADMINIST 162.75 TAFF, SUSAN HOYT MILEAGE TO AMM CONFERENC ADMINIST 72.80 TOTAL FOR TAFF, SUSAN HOYT 2e,5 TARGET VIDEO TAPES FILM ADMINIST 66.89 TARGET 2 BATS PARK PRO X4.00 TOTAL FOR TARGET 100.89 TOLL COMPANY FIRE AIR 105.66 UNITED WAY MAY DONATION ADMINIST 10.00 UNITED WAY MAY DONATION FINANCE 10.00 UNITED WAY MAY DONATION FIRE PRE 6.40 TOTAL FOR UNITED WAY 26.40 USWEST COMMUNICATIONS APRIL PHONE BUILDING 289.45 USWEST COMMUNICATIONS APRIL PHONE FIRE FIG 58.20 TOTAL FOR USWEST COMMUNICATIOfF 347.65 V DISTRICT COURT RECORD SIGNITURE ADMINIST 25.00 Aw DATE 05/17/94 TIME 09:57 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL, OF RILLS L PERIOD ENDING: 05/17/94 1} CHECK# VENDOR NAME DESCRIPTION 2' DEFT AMOUNT 4 t s 150 36 6 LYNN WOLF REFUND DOUBLE PAYMENT C 8 4-3E* TOTAL FOR BANK O1 r x 76,007 80 10 1i GRAND TOTAL 76,007.80 12 13 z•as' 16 18 22 U 28 29 Q 30 31� az 1 341 136 -x •K. I 31 38 e 40 t141 42 43. y JJ 44€ 1k y am Si 4 49� 51' 1 521 �:11 154 155` .__6_,_ 1 PERIOD END DATE 05/15/94 *FILE NOT UPDATED PAGE 1 SYSTEM DATE 05/13/94 C H E C K R E G I S T E R LHECK _CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM -S 13 94 30 BAUMANN, NICHOLAS 22286 166:40 COM 5 13 94 31 BERNDT, ROSS 22287 105.25 COM 5 13 94 32 BROWN, RAYMOND 22288 341.80 c 5 13 94 33 HOLMGREN, JOHN SR. 22289 175.36 COM 5 13 94 34 KURHAJETZ, CLEMENT 22290 160.36 COM 5 13 94 35 LINDIG, LEO 2291 135.29 C OM J 13 94 38 MORGAN, 7AY 22292 26 i COM 5 13 94 40 ANDERSON, KEVIN 22 293 115.49 COM 5 13 94 41 BIANCHI, DAVID P 22294 122.82 -OM.�. ___5 13 94 42 CLARK I N, MICHAEL D. 2::295 201 COM 5 13 94 43 DOW, MICHAEL J 22 296 148.70 COM 5 13 94 45 FULLER, JAMES D. 22297 290.10 QOM 5 13 94 47 HEROLD, NATHANIEL 22298 147.08 COM 5 13 94 48 HOLMGREN, JOHN H. 22299 139.95 COM 5 13 94 49 LeMAY, DOUGLAS 22300 28.86 --EOM 13 94 50 MARTINEZ, JOSEPH L. 22 149 49 COM 5 13 94 51 McDERMOND, CINDY K. 22302 92.12 COM 5 13 94 55 OLSON, JOSEPH E. 22303 41.21 -COM 13 _56 PETERSON, -GREGORY 231. 48 COM 5 13 94 59 FULLER, GREGORY M. 22305 326.04 COM 5 13 94 60 IVERSON, TERRY D. 22306 39.67 COM 13 94- 61_DENNIS LEMAY 22307 76.98- COM 5 13 94 62 SCHULTZ BRYON A. 22308 117.30 COM 5 13 94 63 MARVIN, RACHELLE L. 22309 108.34 COM 13 94 fro DRAHOSH, DAWN M 22310 22.-68 COM 5 13 94 65 COPPINI, JASON M 22311 57.38 COM 5 13 94 1002 TAFF, SUSAN HOYT 22313 1359.80 COM 5 13 94 t003 IVERSON TERRY 2"23 4 929 COM 5 13 94 1004 KELLY, THOMAS 22315 1139.95 COM 5 13 94 1005 KRIEGLER, CAROL 22316 458.58 COM 5 13 94 1006 MORGAN JAY 22317 846.46 COM 5 13 94 1007 PHILLIPS, PATRICIA 22318 730.25 COM 5 13 94 1008 SWENSON, DELORIS 22319 701.01 ...7 COM 13 94 2009 WRIGHT, VINCENT 23a@ 976 -23 COM 5 13 94 1010 CARLA ASLESON 22321 859.61 COM 5 13 94 1031 TREEFUL, LINDA 22322 350.16 COM D A V E 22 23 SS #.8$ COM 5 13 94 1080 LASSER BRADLEY D. 22324 41.91 *TOTALS 1 2496.55 Consent Consen Conse Meeting Date: 5/25/94 Agenda Item: C-2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Dee Swenson GENERAL CONTRACTOR Able Fence, Inc. #3073 Performance Pool Spa, Inc. #3074 B -Street Quality Contracting #3075 Topline Advertising, Inc. #3076 MUNICIPAL *Northern Clearwater #3077 1550 W. Larpenteur Suite 204 *Nan's Fashions #3078 1579 N. Hamline Ave. Denotes new business ACTION REQUESTED: Approval of licenses Conent Con sent Consent Consent Meeting Date: 5/25/94 Agenda Item: C -3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Awarding of 1994 Seal Coat Bids SUBMITTED BY: Terry Maurer, City Engineer REVIEWED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION /SUMMARY: The 1994 Public Works budget has allocated funds for a street Seal Coat Improvement Project in the Northeast quadrant of the City. Included in this quadrant is the area bordered by Snelling, Roselawn, Hamline, and Larpenteur Avenues; the Hollywood Court cul -de -sac will also be seal coated. As funds permit, the City attempts to seal coat each area of the City every four to five years. MSA Consulting Engineers has tabulated the bids for this Seal Coat Improvement Project. Three bids were received: Allied Blacktop Co.: $26,198.70 Bituminous Roadways: $28,704.50 Astech Corporation: $30,761.50 MSA Consulting Engineers recommends awarding the Seal Coat Bid to Allied Blacktop Company. Allied Blacktop has satisfactorily completed Seal Coat Projects in Falcon Heights and other communities in the past. The budgeted amount for this project is $20,000.00. The remaining $6,198.70 will be taken from savings on other projects and /or the contingency account. ACTION REQUESTED: Motion to award the 1994 Seal Coat Improvement Project to Allied Blacktop Company, at a cost not to exceed $26,198.70 SENT S CO 3a s `''.O CONS Meeting Date: 5/25/94 Agenda Item: C 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Park and city hall grounds weed control and fertilization application service contracts SUBMITTED BY: Carol Kriegler, Parks Recreation Director EXPLANATION /SUMMARY: City park and grounds weed control and fertilization applications have been done sparingly and on an "as needed basis" the past several years. City hall grounds and Community Park have not had an application the past two seasons and the abundant weeds are overwhelming and threatening desirable grasses. Staff suggests entering into a service agreement for las spring and early fall applications to control broadleaf and fertilize at each of the three city parks and city hall grounds. Staff has received one quotation to date and two others are expected prior to the council meeting (5/25). Based on the quotation received, costs for these services will be as follows: Community Park $1,657.14 Curtiss Field 234.30 University Grove 368.49 City Hall 325.89 These expenditures would come from the park maintenance and building and grounds budgets. ACTION REQUESTED: Authorization to enter into a weed control and fertilization application application agreement for the city parks and city hall grounds. 'EN P..L1 Meeting Date: 5/25/94 Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Hiring of Mr. Lawrence Klingenberg as public works and parks superintendent SUBMITTED BY: Susan Hoyt, City Administrator Carol Kriegler, Parks and Recreation Director EXPLANATION /SUMMARY: On May 18, 1994 the staff (Susan, Carol, Terry Maurer and Vince) interviewed four candidates for the public works and parks superintendent position that is open due to the retirement of Mr. Vincent Wright as public works foreman. The position includes working closely with Carol Kriegler, who supervises the city's parks, grounds and facilities, to coordinate the ongoing maintenance and improvements to these. It involves supervising two employees and working with the city's streets and sewers. The staff recommends hiring Mr. Lawrence Klingenberg for the position at a starting salary of $30,800 a year contingent upon a physical exam for the job. Mr. Klingenberg comes highly recommended by his previous employers. His most recent position has been as a self employed property manager for several apartment units. Prior to that he worked as a maintenance supervisor for two wastewater treatment plants. One was located in Monticello. Mr. Klingenberg has a degree in electronics and a certificate of water and wastewater management from St. Cloud Technical College. He also has a boiler's license and class B drivers license. Mr. Klingenberg and his wife, Jillian, plan to attend the council meeting to be introduced to the mayor and council. Mr. Klingenberg plans to begin working on June 6, 1994. ACTION REQUESTED: Approve the hiring of Mr. Lawrence Klingenberg as the parks and public works superintendent at a starting salary of 30,800 a year. This is contingent upon a physical exam. POLICWSSPOLICYIORPOLICVMRPOLICVMMPOUCVNMPOLICYNMOPOLICYMMPOUCY LAWRENCE A. KLINGENBERG 1001 School Street 203 Elk River, Minnesota 55330 (612) 441 -0286 OBJECTIVE To obtain a position in the Maintenance /Management PROFILE Over eleven years experience within the maintenance area, five of which was maintenance supervisor at the Monticello Delano WasteWater Plants. Mechanical,electrical,hydraulic troubleshooting and repair Refrigeration Welding with MIG,`1'iG, WIRE FEED and arc Plastic welding Use of precision tools and metering instruments Confined space entry guidelines Hazardous material handling -Lab procedures Vehicle Maintenance Procedures EDUCATION 1987 -1988 ST. CLOUD TECHNICAL COLLEGE. St. Cloud, Minnesota -Water and Wastewater Technology 1984 -1986 ST. CLOUD TECHNICAL COLLEGE, St. Cloud, Minnesota Electronic Technology /Repair Technician EXPERIENCE 1991 -1994 ALL REAL ESTATE, St. Cloud, Minnesota Property Manager Collection of rent for 61 unit complex Provide maintenance for complex and grounds Plumbing,heating,and electrical service Carpentry 1988- 1993 .•1 Monticello,Minnesota Maintenance Supervisor /Lab Technician Set up monthly preventive maintenance schedule Perform preventive maintenance Set up new accounts with various vendors -Work with maintenance computer programs Plumbing (water,wastewater, and compressed air lines) Perform daily lab operations when needed Install new equipment Maintain parts inventory tor various machines Consult with chief operator and management 1982 -1991 U.S. ARMY. Ft. Knox Kentucky 2 year 7 years Army Reserve Vehicle Mechanic /Battalion Inspection Team Maintenance and overhaul activities on automobiles, jeeps, trucks and tanks. LICENSES Class D Water and Class C WasteWater Boilers License and Class B Drivers License REFERENCES Available upon request Meeting Date: 5/25/94 Agenda Item: P 2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 1993 City Financial Report SUBMITTED BY: Tom Kelly, Finance Director REVIEWED BY: David Hinnenkamp, CPA Kern, DeWenter, Viere, Ltd. EXPLANATION /SUMMARY: Dave Hinnenkamp will make a brief presentation and answer any questions on the 1993 city audit and financial report. ATTACHMENTS: 1993 Comprehensive Annual Financial Report (will be delivered Monday, 5/23) ACTION REQUESTED: Accept and approve 1993 Financial Report POLINIMINVEIROCKVIERMORMINIMMIESINIEROMINIMOMM Meeting Date 5 25 4 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Traffic concerns in Falcon Woods SUBMITTED BY: Mayor Baldwin on behalf of a resident of Falcon Woods REVIEWED BY: Susan Hoyt, City Administrator Terry Maurer, City Engineer EXPLANATION /SUMMARY: A resident in the Falcon Woods neighborhood expressed her concern over the speed of traffic driving through the neighborhood where several children live and play. She has asked that the council consider ways to control traffic speeds. The issue of inappropriate driving speeds through the neighborhood is a difficult problem to solve for several reasons. The driving speed may be within the speed limit, but may appear fast given the character of the neighborhood. Most of the drivers entering and exiting the neighborhood are residents of that neighborhood. Posting signs requiring lower speed limits or warning about the presence of children typically do not change driving habits since an enforcement officer cannot be posted at the lower speed limit at all times and because the signs become a familiar part of the landscape and are easily ignored. Here are some possible ways to monitor the traffic in this area and possibly impact the speed. These include: Placing a speed monitor on the street to determine how fast cars are driving on this stretch of roadway. Determine a "desirable" or "safe" speed to be driving. If possible, lease a digitally read speed monitor that shows drivers how fast they are going compared with an ideal speed for the area. If the above two methods aren't available, post an officer with radar to record speeds and warn drivers that are going over the "desirable" speed given the area. Once the driving patterns are established, actively work with neighbors and the police to establish a neighborhood traffic watch, particularly during busy times, to record license numbers of fast drivers and have the police follow -up with warnings. Also distribute notices throughout the neighborhood about the desirable speed to enter and exit and the necessity of watching traffic. ATTACHMENT: A Map of Falcon Woods ACTION REQUESTED: Direct staff on which alternatives to pursue. N 4 T a RO SELAWN 8�'Nssoow� w�umowso I 0 I 0 I 0 v 1 00i 0 COMMUNITY o 0 0 0 1:: a,�+ o PARK AUTUMN ST. o 0 �CI Q 1 O o ��a o oio 0 0 SQMMER ST. 0 0 0)L (o 0 0 0 0 •UNIVERSITY 0 1> 0 0 0 OF MINNESOTA 0 0 Q• 0 0 0 0 o O o 0 o O 0 0 N o O a 0 O 0 o W� -I 0 0 O o a O O p_i/Ri O O O O o 2 I 9 0 0 0 O O O O O j O O O 111111 GARDEN AVE. r441 lisitii: 0 O 0 0 O O O• 0 1 U 0 B -2 O 0 1 W a. Q CITY HALL O W i o r. V W Z W 0 FIRE 1111 a y 0 1 W X 1 w STATION 0 0 0 0 0 7 ff 1 Meeting Date: 5/25/94 Agenda Item: P 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: League of Minnesota Cities (LMC) committees and annual conference SUBMITTED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: Policy committees The League of Minnesota Cities has restructured and retitled its policy committees to permit participants to pursue specific interests in smaller task forces. The process, which begins with establishing four committees to discuss a wide variety of policies affecting cities, will result in the legislative agenda for 1995. Each city may have one representative on each committee. (The administrator is on the fiscal future of the city.) Membership is requested for two years. All committees meet during regular business hours. The four committees that will meet at least twice during the summer with additional task force meetings as desired are: Improving local economies growth management and land use boundary adjustment housing transportation economic development telecommunications and information systems. Improving city service delivery environmental mandates elections and ethics open meetings and data privacy government innovation and cooperation personnel and pensions Improving the fiscal future of the city financing city government financial management of cities Improving community life and resources cultural diversity crime youth and senior services parks, recreation and libraries education Priority issues The League is requesting that elected officials identify key issues or topics that the committees should address for 1995. These will be passed along before the annual conference on June 7, 8 and 9. Association of Metropolitan Municipalities (AMM) In June AMM will also be requesting council participation in committees that address policies affecting metropolitan municipalities. ACTION REQUESTED: Let staff know about any committee assignments that might interest you at the meeting or later. Discuss any issues or topics that you would like submitted to the League of Minnesota Cities prior to its annual conference. IC.::::i: '['P. io C< :<f<': O..,< I` UC: sio :.:O:L C Meeting Date: 5/25/94 Agenda Item: P 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Authorize the City of Falcon Heights to participate in the Ramsey County Community Development Block Grant (CDBG) and Home Investment Partneships Act (HOME) programs through a joint agreement with the Ramsey County Housing and Redevelopment Authority SUBMITTED BY: Terry Shutten, Ramsey County Manager REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: The City of Falcon Heights along with other suburban Ramsey County cities participates in the county CDBG program and HOME program. The county is requesting that the city continue to participate in this program. The county receives federal CDBG funds based upon population and demographic characteristics of the participating cities. In 1994 the county was allocated 1,582,000 in CDBG funds and 380,000 in HOME funds (used for housing). The City of Falcon Heights would not be able to receive CDBG and HOME funds on a stand alone basis. And, therefore, it is reasonable to participate with the county. The city has received one CDBG grant for 110,000 for the elimination of a blighted structure at 2061 West Larpenteur Avenue. CDBG funds may be used for a variety of housing and other projects that primarily benefit low and moderate income persons. Staff recommends participating in the CDBG and HOME programs even though funds are not received every year. However, staff also recommends that the county work with all eligible cities to provide a reasonable and equitable process for awarding these annual CDBG grants. ATTACHMENT: A Letter from Mr. Shutten dated 28 April 1994 and agreement ACTION REQUESTED: Authorize the mayor to enter into a joint agreement with the Ramsey County Housing and Redevelopment Authority for the CDBG and HOME programs. (Authorize by a motion.) A Office of the County Manager Terry Schutten, County Manager 250 Court House 15 West Kellogg Boulevard Tel: 612 266 8000 RAMSEY cowry St. Paul, MN 55102 Fax: 612- 266 -8039 iA� 0 31SS� April 28, 1994 MI" 2 1 1(1104 Susan Hoyt, Administrator City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, MN 55113 Dear Susan: Nine years ago, the U. S. Department of Housing and Urban Development, hereinafter referred to as HUD, determined that Ramsey County would be eligible to become an Entitlement County and receive an annual allocation of Community Development Block Grant (CDBG) dollars in excess of one million dollars. This money would be to undertake housing and community development activities primarily benefiting the residents of suburban Ramsey County. Seventeen suburban communities have chosen to participate in the agreement process over the past nine years, thus, ensuring that a guaranteed annual allocation would be earmarked for the County and those suburban municipalities which desire to actively participate in the program. Recently, HUD has once again notified us that we remain eligible to continue participation in this federal program. Our eligibility and actual dollar amount we receive is based upon the population accumulated through the number of jurisdictions which join with us.. Our records show that since 1985 your community has signed cooperation agreements with the County to ensure our eligibility. We are again asking that you sign an amendment to the 1991 agreement at this time. In order to meet the. HUD deadline, our office must have the signed amendment and a resolution from your City Council affirming your participation no later than Friday, June 17, 1994. The amendment includes those new items which are required by HUD and primarily relate to the inclusion of the HOME program. This program is an additional source of revenue which several of our communities have benefited from since 1992. Minnesota's First Home Rule County printed on recycled paper with a minimum of 10% post-consumer content April 28, 1994 Page Two Federal regulations also require that we advise you of your opportunity to "opt out" of the County's Entitlement and compete directly with other cities in the State's small cities program. We, of course, hope that you will not choose this route, as we feel that the County program is your best opportunity of receiving an allocation for an eligible project. If, however, you do choose to "opt out please be advised that you may not have an opportunity to participate with us for the next three years. "Opt out" notification must be made to both the County and the local HUD office no later than May 20, 1994. SIGNING A COOPERATION AGREEMENT DOES NOT REQUIRE THAT YOU ACTIVELY PARTICIPATE IN THE PROGRAM. IT DOES PROVIDE THE COUNTY WITH THE NEEDED POPULATION TO QUALIFY AND INFLUENCES OUR ANNUAL ALLOCATION. We are pleased with the active participation of a number of our municipalities over the past several years. We would like to see more communities who believe they have an eligible project contact us about the possibility of funding. It is interesting to note that every community that has proposed a project that meets the HUD national objectives, can comply with all of the federal rules and regulations, and is prepared to proceed, has received an allocation for the project. In addition, several projects have been undertaken suburban -wide which benefit low and moderate income persons in your individual communities. In summary, we ask that you return the enclosed cooperation agreements to us no later than June 17, 1994. Either a Council resolution or a statement from your legal counsel indicating the authority for the signatories to enter into the agreement should accompany it. We will return a fully executed copy to you. Should you have any questions, or need assistance, please contact Judy Karon, Director of Community and Economic Development, at 266 -8006. She will be happy to assist you. Sincerely, Terry Schu n Ramsey County Manager TS /py Enclosure cc: Commissioner John Finley FIRST AMENDMENT TO RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORITY JOINT COOPERATION AGREEMENT The Joint Cooperation Agreement "AGREEMENT between the County of Ramsey and F-1) LC.-Dr\..) €-4 T. "MUNICIPALITY commencing August 31, 1991, is amended as follows: 1. Pursuant to a Joint Powers Agreement executed May 4, 1993, the Ramsey County Housing and Redevelopment Authority "AUTHORITY assumed all rights and duties of the County of Ramsey under all Agreements entered into by the County prior to July 1, 1993, involving CDBG or HOME funds, including the Joint Cooperation Agreement between the County of Ramsey and the MUNICIPALITY. 2. Section I of the AGREEMENT, Definitions, is deleted and the following is inserted in its place: "County" means the County of Ramsey. "HUD" means the United States Department of Housing and Urban Development. "CDBG Act" means Title I of the Housing and Community Development Act of 1974, 42 U.S.C. §5301 et seq., as amended. "HOME Act" means the HOME Investment Partnerships Act, Title II of the Cranston Gonzalez National Affordable Housing Act, 42 U.S.C. S12701 et seq., as amended. "CDBG Regulations" means those regulations at 24 C.F.R. Part 570, as amended. "HOME Regulations" means those regulations at 24 C.F.R. Part 92, as amended. "Consortium" means the Anoka, Dakota, Ramsey, and Washington Counties HOME Consortium formed pursuant to the HOME Act. "Cooperating Community" means any city, town, or township in the County which has entered into a Cooperation Agreement, as amended, substantially similar to this AGREEMENT and its Amendments. 3. Section III of the AGREEMENT, Term of Agreement, is amended by the addition of the following: Notwithstanding any other provision of the AGREEMENT to the contrary, the AGREEMENT remains in effect until the CDBG or HOME funds and income received with respect to any three year term, or renewal term, are expended and the funded activities completed. The MUNICIPALITY may not withdraw from or terminate the AGREEMENT while it remains in effect. 4. The second paragraph of Section V of the AGREEMENT, Special Provisions, is deleted and the following inserted in its place: Nothing in this AGREEMENT shall preclude the MUNICIPALITY from establishing a Municipal Housing and Redevelopment Authority pursuant to Minn. Stat. 469.001 to 469.047, as amended. 5. Section V of the AGREEMENT, Special Provisions, is amended by adding the following: Pursuant to the AGREEMENT, the AUTHORITY may not fund activities in or in support of the MUNICIPALITY which does not affirmatively further fair housing within its jurisdiction or impedes the ability of the County to comply with its fair housing certification. 6. Wherever the term "Act" appears it may mean either the CDBG Act or HOME Act, or both, depending upon the context. Wherever the term "Regulations" appears it may mean either CDBG Regulations or HOME Regulations, or both, depending upon the context. 7. The AGREEMENT covers activities funded under both the CDBG Act and the HOME Act. The CDBG Act, HOME Act, CDBG Regulations, and HOME Regulations are incorporated herein by reference and made a part hereof. 8. The MUNICIPALITY may not apply for grants under the Small Cities or State CDBG Programs from appropriations for fiscal years during which it is a party to the AGREEMENT or renewal terms thereof. The MUNICIPALITY may not participate in a HOME consortium except through the AUTHORITY. -2- 9. Except as expressly modified herein the AGREEMENT remains in full force and effect. WHEREFORE, the parties have caused this Amendment to be executed as follows: RAMSEY COUNTY HOUSING AND MUNICIPALITY REDEVELOPMENT AUTHORITY By: By: Terry Schutten Ramsey County Manager Its: Dated: Dated: RECOMMENDED FOR APPROVAL: Judy A. Karon, Director Community and Economic Development APPROVED AS TO FORM: Harry D. McPeak Assistant Ramsey County Attorney This Document Drafted By: Office of the Ramsey County Attorney Saint Paul, Minnesota 26- APR -94 -3- POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY Meeting Date: 5/25/94 Agenda Item: P 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Update on the 1994 state legislative session SUBMITTED BY: Representative Mary Jo Mc Quire EXPLANATION/SUMMARY: Representative Mc Quire will be updating the city council on the key actions taken by the Minnesota legislature during the 1994 session. FtQL.101.11ROUGYEIROMPrilegklagliMMYOMPOPPYIERMIONEIROMy :::i::i:::�::i::: ::::::i`::::: :5:::::::::' .:::::::iii' R.:.. Meeting Date: 5/25/94 Agenda Item: I -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Minutes SUBMITTED BY: Planning Commission ATTACHMENTS: Minutes of March 28, 1994 meeting. :''fit`° MINUTES REGULAR PLANNING COMMISSION MEETING MARCH 28, 1994 7 P.M. PRESENT ABSENT ALSO PRESENT Tom Brace Kay Andrews Susan Hoyt, Administrator Lee Barry Wendy Treadwell Sam Jacobs, City Council Liaison Paul Kuettel Phil Carlson, Planning Consultant Ken Salzberg Lisa Lampi (arrived at 7:30) Meeting was called to order at 7:05 p.m. by Chairperson Barry. Minutes of the February 28, 1994 we approved as written. REQUEST FOR A VARIANCE TO CHAPTER 9 -4.01 SUBDIVISION (4) OF FIFTEEN FEET THREE INCHES (15' -3 TO THE REQUIRED THIRTY FOOT REAR YEAR SETBACK, AND TO CHAPTER 9 -2.04 SUBDIVISION 1(c) OF TWO FEET THREE INCHES (2'3 TO THE REQUIRED FIVE FOOT SIDE YARD SETBACK FOR 1775 ASBURY STREET. Hoyt briefly reviewed the February 28 planning commission recommendation regarding the request for a variance at 1775 Asbury by property owners, Mr. and Mrs. Wiger. She said that the commission requested that the Wigers revise their proposed construction plans by expanding their house into the sideyard rather than further into the rearyard. This would require a less substantial variance request than the one submitted. Mrs. Wiger explained that no new plans were submitted because it would not be financially feasible to expand into the sideyard and she understood that any revisions should go in this direction. And they would like to have their original variance request reexamined and approved. The Olsons, of 1780 Snelling Drive, to the rear of 1775 Asbury, said they objected because of the proximity to their rear yard and the possible invasion of their privacy. A discussion followed regarding the impact that the addition of a two story home 14 feet from the rearyard would have on the adjacent property at 1780 N. Snelling Drive. The commission also discussed the fact that the Wiger property is not unusually small in area, that there are other blocks configured in the same manner in Falcon Heights, and that there is space to expand into the PC Minutes 3/28/94 Page 2 sideyard and, therefore, the request did not meet the standards for granting a variance. Salzberg moved to recommend that the city council deny the Wiger's request for a variance to Chapter 9 -4.01 Subd. 4 of 15' 3" to the required 30 foot rearyard setback for the following reasons: 1. The property owner did not demonstrate a hardship in order to have a variance granted. 2. Any past variances granted by the city, and any building or site improvements that do not conform to the city's zoning code, do not create a hardship for a property owner requesting a variance, and therefore, are not a reason for granting a variance. Although there are some existing structures which encroach into the rear yard further than the 30 foot rear yard setback along this block with the shallow Tots, the city records do not show that any variances were granted for this purpose. No additions appear to be two stories in height. Two building permits for rearyard additions were found in the files. 3. A property owner's preference for how the interior space is arranged in a home or how the exterior of a home is designed are not identified as a hardship standard for granting a variance. If a variance was the only way to preserve the architectural or historical significance of a structure, this might meet the standards for granting a variance. The proposed addition of a two story attached garage to this two story home will change the exterior appearance and symmetry of the structure. 4. A fence, even a six foot high fence, or a tall hedge, will not eliminate the impact of a two story garage and house within fourteen feet of the neighboring property to the west because the addition will be substantially higher than the fence or landscaping. 5. The variance request does not meet the standards for granting a variance. Additional specific points in the discussion included that: PC Minutes 3/28/94 Page 3 The property is not unusually small in area for Falcon Heights. There are three blocks that are configured in this manner in the city. There is an alternative method for constructing an addition to the property that does not require a substantial variance. Any additional cost for constructing to the south of the property instead of to the west of the property is not a reason for granting a variance. The adjacent property value at 1780 North Snelling Drive might be negatively affected by the addition of a two story home 14 feet from its rearyard, which is also quite shallow. (The variance does not require that a dollar amount to be assigned to a Toss of property value, but that it be based upon a commissioner's sense of whether or not 1780 North snelling would be more desirable, Tess desirable or remain the same as a result of granting the variance for the neighbor the east.) Seconded by Kuettel and unanimously approved. Hoyt told the Wigers this would be on the April 13 city council agenda and that they were welcome to attend. She also told them they could reapply for a variance at any time with a different set of plans. ANNOUNCEMENTS: Hoyt announced that Carla Asleson was hired to be the new administrative assistant /planner. Carla is currently working for the City of Mounds View and will start work here on April 18. Meeting adjourned at 8:50 p.m. Susan Hoyt, Administrator Dee Swenson, Recording Secretary -hCe City of Falcon Heights Memorandum DATE: 20 May 1994 TO: Tom Alleva, Deputy Chief Randy Johnson, Sergeant FROM: Susan Hoyt, City Administrator RE: Garage sale on May 21, 1994 At our staff meeting on Wednesday, Randy said that there will be three reserve vehicles, 2 squads and the regular squad assigned to Falcon Heights to cover the garage sale. We really appreciate this attention since there may be alot of traffic and lots of pedestrians. We discussed how to enforce parking with Randy. We agreed that taking care of safety issues would be important. It may not be necessary to enforce every parking sign if there isn't a safety hazard since parking may be a problem for homeowners having sales as well as visitors. Thanks again for your help. Enjoy the sale there may be some great buys!