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Home My WebLink AboutCCAgenda_94Jul13 City of Falcon Heights AGENDA Regular Meeting of the City Council July 13, 1994 I. CALL TO ORDER: 7 p.m. II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD JACOBS HOYT ASLESON ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: June 22, 1994 V. PUBLIC HEARING: None VI CONSENT AGENDA: C -1. Disbursements a. General Disbursements through 6/29/94, $44,328.11 b. Payroll, 6/15/94 to 6/30/94, $21,092.61 c. General Disbursements through 7/6/94, $29,402.95 C -2. Licenses C -3. Appointment of Jeff Alexander to the Ramsey County Strategic Planning Project, Solid Waste Committee C -4. Appointments to Fire /Rescue Department VII. POLICY AGENDA: P -1. Proposed ordinance revisions for tobacco sales ACTION: P -2. Proposed policy regarding ride along programs in the fire department ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: I -1. Human Rights Commission Minutes (unapproved) of June 14, 1994 I -2. Solid Waste Commission Minutes (unapproved) of June 2, 1994 IX. ADJOURNMENT THERE WILL BE A BUDGET WORKSHOP IMMEDIATELY FOLLOWING COUNCIL MEETING CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 22, 1994 411 Mayor Baldwin convened the meeting at 7:06 p.m. PRESENT Baldwin, Gibson Talbot, Hustad, and Jacobs. Also present were Hoyt, Asleson, and Bachman. ABSENT Gehrz. COMMUNITY FORUM There were no comments from the floor. MINUTES OF MAY 25, 1994 Councilmember Hustad requested that more detail regarding the questions asked by Councilmembers to Representative Mc Guire be included. Council approved minutes as amended above. CONSENT AGENDA APPROVED Council approved the following Consent Agenda by unanimous consent: 1. Disbursements a -1. General disbursements through 6/2/94, $64,201.55 a -2. General disbursements through 6/16/94, $82,357.77 a -3. Payroll, 5/16/94 to 5/31/94, $11,261.01 a -4. Payroll, 6/1/94 to 6/15/94, $12,269.03 2. Licenses (license for The Best Books and Gifts store granted contingent upon issuance of a Conditional Use Permit for the used book portion of the store) 3. Hiring of summer recreation staff 4. Approval of appointments to Human Rights and Parks and Recreation Commissions 5. Formal hiring of Mr. Lawrence Klingenberg as Public Works and Parks Superintendent 6. Community "garage" reception for retiring Mr. Vincent Wright POLICY AGENDA CONSIDERATION OF A PROPOSAL FOR LANDSCAPE PLANNING SERVICES FOR THE LARPENTEUR AVENUE CORRIDOR Administrator Hoyt explained that Ramsey County is planning to reconstruct Larpenteur Avenue from Eustis Street to Dale street beginning in late 1996. She further explained that this recon- struction gives the city the opportunity to consider possible Page 2 City Council Minutes June 22, 1994 411 landscaping alternatives to be completed at the same time as the reconstruction. Toward this end, the planning firm of Hoisington and Koegler Group (HKG) was asked to submit a proposal for developing a streetscape plan for the Larpenteur corridor. Mr. Fred Hoisington of HKG explained to the Council that his firm's assumption in developing their streetscape proposal was to plan to the "edges" of Larpenteur and not just along the center of the street corridor. In this way, people will know exactly where the boundaries of Falcon Heights are located. Also, Mr. Hoisington stated that his firm is assuming that there will continue to be a great deal of public involvement in the landscape planning process. Mr. Hoisington then passed out a worksheet detailing the proposed timeline for completion of the planning process. Mr. Michael Schroeder, a Landscape Architect with HKG, gave a brief overview of corridor projects in Chanhassen and Hopkins that are currently in progress under the guidance of HKG. Mayor Baldwin mentioned that he is serving on a U of M planning group that is doing extensive long range planning on the future of the University. The group is investigating the future use of the agricultural fields in Falcon Heights. Perhaps this information will be of use to HKG. Mayor Baldwin further stated that he feels that this planning process would be time and money well invested in the future of the community. Councilmember Gibson Talbot asked if the planning approach would be to blend the different landscape areas of the city or to make them very distinct from one another. Mr. Schroeder replied that this issue will require further study to determine what approach would be best. It would be his opinion that a balance is necessary but that continuity_ be emphasized in some way in order that people know where Falcon Heights begins and ends. Motion by Councilmember Hustad to approve the preparation of a streetscape plan for Larpenteur Avenue with the Hoisington Koegler Group for an hourly rate at a sum not to exceed $9,750. Motion passed unanimously. CONSIDERATION OF THE POLICE AGREEMENT BETWEEN THE CITY OF ST. ANTHONY AND THE CITY OF FALCON HEIGHTS Mayor Baldwin stated that City Attorney Bachman has represented the city in these contract negotiations and that the councilmembers had been briefed individually by Mr. Bachman regarding the contents of this contract. Mayor Baldwin expressed satisfaction with the contract and its provision for a joint advisory committee. Motion was made by Councilmember Jacobs to approve the police contract with the City of St. Anthony. Page 3 City Council Minutes June 22, 1994 411 Councilmember Hustad asked if St. Anthony had approved the contract. Administrator Hoyt answered that they had not, as they were waiting for Falcon Heights to approve it first. Motion to approve police contract passed unanimously. CONSIDERATION OF PROPOSED RESOLUTION CHANGING POLLING PLACE OF PRECINCT NO. 2 TO THE FALCON HEIGHTS ELEMENTARY SCHOOL AT 1393 GARDEN AVENUE, EFFECTIVE JANUARY 1, 1995 Administrator Hoyt updated the Council on their directive to relocate the location of Precinct No. 2 to Falcon Heights Elementary School. Due to continuing construction, the school will not be available for the 1994 primary election. Staff has discussed the issue with school officials and it was determined that it would be best to delay the polling place change until the 1995 elections. By 1995, all construction will be completed and the students will be better acclimated to their new building. Motion by Councilmember Gibson Talbot to approve Resolution No. 94 -18, changing the precinct polling place for Precinct No. 2 of the City of Falcon Heights. Motion passed unanimously. CONSIDERATION OF THE ADOPTION OF A RECORDS RETENTION POLICY Administrator Hoyt explained that the adoption of a records retention schedule would allow the city to dispose of records after a minimum time length has passed. Records could be kept longer, if necessary. She also mentioned that a data practices policy would be coming before the council in the near future. Attorney Bachman explained that a data practices policy identifies city data as public, private, or confidential and also designates a staff member in charge of overseeing data practices. Motion by Councilmember Jacobs to adopt the records retention schedule as presented. Motion passed unanimously. CONSIDERATION OF PROPOSED TIMETABLE FOR PREPARATION OF THE 1995 BUDGET Administrator Hoyt outlined the process for preparation of the 1995 budget and suggested several possible workshop dates. After consulting with the councilmembers in attendance, the following dates were tentatively set, pending consent from Councilmember Gehrz: July 13, August 3, August 17, August 24, and September 14. Administrator Hoyt also recommended that the council consider conducting a "group think and talk" session apart from the budget process. Mayor Baldwin endorsed this idea, stressing the importance of the council and staff sharing the same goals and ideas. He suggested a retreat in the fall for the council and department head staff. Page 4 City Council Minutes June 22, 1994 COMMITTEE APPOINTMENTS TO THE RAMSEY COUNTY STRATEGIC PLANNING PROJECT Ramsey County is beginning a six month strategic planning effort and has requested representatives for 16 planning committees. The following people have requested appointment: Paul Martinez, a Human Right Commissioner, has requested appointment to the Human Service Delivery and Public Health committees; Susan Hoyt to the Integrated Law Enforcement Systems committee; and a member of the fire /rescue department to the Emergency Services System committee. Motion by Councilmember Hustad to approve the committee appointments as listed above. Motion passed unanimously. ANNOUNCEMENTS Councilmember Hustad asked about sealcoating of streets in the northeast quadrants and when the rocks would be swept. Administrator Hoyt replied that sweeping was planned for the following week. Councilmember Hustad also noted that many people are moving in and out of the city. He suggested that the council consider ways to formally welcome these new residents, possibly with receptions. Mayor Baldwin suggested that this duty might be shared with the Neighborhood Watch captains or other community volunteers. The topic of violence prevention was also initiated by Councilmember Hustad. He noted that this topic is being investigated by Councilmember Gehrz and the Human Rights Commission. Councilmember Hustad and Administrator Hoyt noted that Ramsey County may have small grants available for city initiatives into violence prevention. Mayor Baldwin encouraged the Human Rights Commission and other commissions to further expand their roles in the city. Mayor Baldwin noted that the Ramsey County League of Local Governments recently finished its plan for initiatives in local governments. The written copy should be available within a week. Administrator Hoyt updated the Council on the speeding problem in Falcon Woods. While the average speed recorded was about 21 m.p.h., there were seven trips where a vehicle was exceeding 60 m.p.h. These high speeds were especially apparent over the noon hour and between five and six in the evening. Staff will be delivering a letter to the residents of the area, asking them to report license plate numbers of speeders to the police. In this instance, erecting a "please slow down for children" sign will probably not be effective. An unidentified resident of the Falcon Woods neighborhood asked the Council if a "No Through Street" sign could be erected. Page 5 City Council Minutes June 22, 1994 Mayor Baldwin noted that the data show that the speeder is probably a neighbor rather than someone passing through. It will be more effective for neighborhood watch groups and individuals to report the offender than to post an officer in the neighborhood. Mayor Baldwin also asked that staff investigate the cost of a "No Outlet" sign for the area. Administrator Hoyt also made the following announcements: Former Falcon Heights recreation coach Eric Lovdahl is now a pitcher with the Minneapolis Millers baseball team. The A.M.M. has asked for volunteers from city councils to serve on its various committees. Councilmembers should see Susan Hoyt for further information. Vince Wright, Public Works Foreman, will be retiring June 30. A garage reception will be held for Vince on June 23. National Night Out has been scheduled for August 2, 1994. There will be a city newsletter published in July. Anyone wishing to submit articles should contact Carla Asleson. ADJOURNMENT The meeting adjourned at 8:35 p.m. Tom Baldwin, Mayor Carla Asleson Recording Secretary 111 Meeting Date: 7/13/94 Agenda Item: C-1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director EXPLANATION/SUMMARY: a. General Disbursements through 6/29/94, $44,328.11 b. Payroll, 6/15/94 to 6/30/94, $21,092.61 c. General Disbursements through 7/6/94, $29,402.95 ACTION REQUESTED: Approval CONSENVE:CONSENTEMCONSENTERMONSHNIMMOUNNVMCONSENIN DATE 06/29/94 TIME 02:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 1,, APPROVAL OF BILLS 1 PERIOD ENDING: 06/30/94 t CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT F-- 5 AMY POSEL CRAFT SUPPLIES PARK PRO 7.59 AMERICAN LINEN SUPPLY CO. 6/21 LINEN CLEANING FIRE FIG 38.43 9 5 ALL- AMERICAN BOTTLING COR POP EMPLOYEE 157.40 BLI AMERI- STAR LIGHTING LIGHT BULBS BUILDING 664.81 BRC ASSIST CENTER 7/1 TO 12/31/94 MAINT. ELECTION 260.00 BRC ASSIST CENTER 1/1/95 TO 6/30/96 MAINT. 780.00 •x- TOTAL FOR BRC ASSIST CENTER 1,040.00 BOARD OF WATER.COMMISION 4/13 TO 6/15 WATER PARK MAI 25.51 BOARD OF WATER COMMISION 4/13 TO 6/15 WATER BUILDING 32.03 TOTAL FOR BOARD OF WATER COMMI 57.54 TRUGREEN- CHEMLAWN WEED CONTROL BUILDING 162.95 TRUGREEN CHEMLAWN WEED CONTROL PARK MAI 1,129.97 TOTAL FOR TRUGREEN- CHEMLAWN 1,292.92 E -Z RECYCLING, INC. JUNE RECYCLING 83 TIF B .2,389.50 III CITY OF FALCON HEIGHTS 2ND QTR SEWER BUILDING 40.56 CITY OF FALCON HEIGHTS 2ND QTR SEWER PARK MAI 88.50 TOTAL FOR CITY OF FALCON HEIGH 129.06 '3, F HGTS FIRE RELEIF ASSOC 93 PENSION CONTRIBUTION .FIRE FIG 19,825.00 GOPHER SIGN COMPANY STREET SIGN POSTS STREETS 372.75 INSTY PRINTS PLUS NOTERY STAMP ADMINIST 10.60 INSTY- PRINTS PLUS COPIES OF SCHEDULES PARK PRO 21.48 TOTAL FOR INSTY PRINTS PLUS 32.08 LEONARD, STREET DEINARD 5/16 TO 6/15 LEGAL LEGAL 2,237.90 MAIER STEWART ASSOC. MAY ENGINEERING ENGINEER 212.61 MAIER STEWART ASSOC. MAY ENGINEERING WATER FU 302.35 MAIER STEWART ASSOC. MAY ENGINEERING 553.54 MAIER STEWART ASSOC. MAY ENGINEERING 412.37 TOTAL FOR MAIER STEWART ASSO 1 480.87 METRO FIRE BOLT CUTTER 170.50 MIDWEST BUSINESS PRODUCTS VARIOUS SUPPLIES ADMINIST 194.72 MN DEPARTMENT OF REVENUE 6/30 STATE TAXES ADMINIST 707.60 NSP ELECTRIC EMERGENC 6.28 NSP ELECTRIC PARK MAI 21.44 TOTAL FOR NSP 27.72 NSP JUNE STREET LIGHTS STR. LIG 1,876.13 0 DATE 06/29/94 TIME 02:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 .7C- APPROVAL OF BILLS CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT NORTH STAR STATE BANK 6/30 FEDERAL TAXES ADMINIST 3,871.10 i 1 3 OFFICE MAX, INC. MEDICAL CLAIM FORMS RESCUE S 25.66 i z PETERSON, FRAM, BERGMAN MAY PROSECUTIONS PROSECUT 1,724.20 S S TREE SPECIALISTS IN e TREES REMOVED TREE PRO 790'23 ac*AnoEn& SONS nEpA In TRACTORS PARK mAz 143_29 SUPER AmERzcA 5/arroa/1y FUEL FIRE FIG 51.97 SUPER AMERICA 5/21 TO 6/19 FUEL STREETS 98'16 SUPER nmsnzco 5/21 TO 6/19 FUEL PARK moz 46'20 SUPER AMERICA c o/aTos/1y FusL- �SAwzTnnv em-21 7 SUPER AMERICA 5/21 TO 6/19 FUEL RESCUE a ��'�a TOTAL FOR SUPER omsnzo� e88' 2 =i TOLL COMPANY FIRE AIR 34'61 roorzbms SERVICE PAnx o n 56.02 TOTAL FOR BANK w1 ++,32e.11 ***oenwo 1 1 11/1 I PERIOD END DATE 06/30/94 FILE NOT UPDATED PAGE 1 SYSTEM DATE 06/29/94 C H E C K R E G I S T E R i CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 6 29 94 1 BALDWIN THOMAS 22407 300.31 COM 6 29 94 6 GEHRZ, SUSAN 22408 217.05 COM 6 2 29 94 8 JACOBS, SAM cc409 277.05 COM 6 29 94 10 JAN GIBSON TALBOT_ 2 2410 169.05 COM 6 29 94 11 JOHN HUSTAD 22411 277.05 1_" COM 6 29 94 30 BAUMANN, NICHOLAS :2412 122.78 COM 6 29 94 31 BERNDT ROSS 22413 49.26 COM 6 29 94 34 KURHAJETZ, CLEMENT .22414 293.77 2 COM 6 29 94 38 MORGAN, JAY 22415 32.75 COM 6 29 94 40 ANDERSON, KEVIN 22416 4617 COM 6 29.94 42 CLARKIN, MICHAEL D. 22417 27.70 COM 6 29 94 48 HOLMGREN, JOHN H. 22418 64.64 i ;;i COM 629 94 49 LeMAY, DOUGLAS 22419 64.64 COM 6 29 94 56 PETERSON, GREGORY S. 22420 26.17 COM 6 29 94 61 DENNIS G. LEMAY 22421 104.67 COM 6 29 94 1002 TAFF, SUSAN HOYT 22423 1359.80 COM 6 29 94 1003 IVERSON, TERRY 22424 941.90 COM 6 29 94 1004 KELLY, THOMAS 22425 1139.95 COM 6 29 94 10 @5 N.RIEGLER, CAROL 2E426 523.21 COM 6 29 94 1006 MORGAN, JAY 22427 850.13 COM 6 29 94 1007 PHILLIPS, PATRICIA 22428 742.25 COM 6 29 94 SWENSON DELORIS 22429 701.01 COM 6 29 94 1009 WRIGHT, VINCENT 22430 9145.58 CON 6 29 94 1010 CARLA ASLESON 2 2 2431 8.,9 61 COM 29 94 1 KLINGENBERG LAWRENCE A. 22432 967.8'2 6 COM 6 29 94 1031 TREEFUL, LINDA 22433 77.94 COM 6 29 94 1033 .TRETSVEN, DAVE 22434 490.20 COM 6 29 94 1037 AMY E. POSEL 22435 186.70 COM 6 29 94 1039 MICHELE A. HUNSADER 22436 41.14 COM 6 29 94 1054 RUTH E NELSON 22437 203.68 COM 6 29 94 1056 GARIN W BOGENHOLM 2438 274.72 COM 6 29 94 1058 KATHERINE BALLENTINE 22439 53.11 COM 6 29 94 1069 JEANNIE BYKOWSKI 22440 117.92 COM 6 29 94 1083 JAMES W. SNOWDEN 22441 174.65 COM 6 29 94 1084 CHRISTINE ANMANN 22442 168.23 *TOTALS 21092.61 ATE 07/06/94 TIME 11:49 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 07/06/94 Air VENDOR NAME DESCRIPTION DEPT. AMOUNT AMERICAN NATIONAL BANK 2ND HALF INTEREST 90 HAMLI 2,643.75 BROWNING FERRI- S-- IND. JULY-RUBBISH BUILDING -149.80 CARLSON EQUIPMENT COMP. CHANNEL POST ADAPTER PUBLIC W 101.18 CARE AIR CONDITIONING REPAIR AIR CONDITIONING BUILDING 129.50 COLONI-AL- INSURANCE STD INSURANCE FIRE -FIG -45. 65 COLONIAL INSURANCE STD INSURANCE FIRE. PRE 36.45 TOTAL FOR COLONIAL INSURANCE 82.10 FIRE CHIEF 2YR SUBSCRIPTION FIRECHE FIRE FIG 49.00 FIRST TRUST- 2ND HALF INTEREST 84B -T -I F--22,810. 00 FOCUS NEWSPAPERS VINCE RETIREMENT ADD CONTINGE 89.60 GRAINGER 40VA TRANSFORMER BUILDING 9.97 ICMA RET IREMENT TRUST- 457 JULY RETIREMENT ADMINI-ST 50- 00- ICMA RETIREMENT TRUST 457 JULY RETIREMENT FINANCE 30.00 TOTAL FOR.ICMA RETIREMENT TRUS 80.00 I PRINT TEXTILES PARK PROGRAM T SHIRTS PARK PRO •1,333.12 I NSTY -PRINTS PLUS INSPECTION REPORTS 94.-70 DAVID W. KRIESEL, INC. JULY BLDG INSPECTIONS PLANNING 500.00 DAVID W KRIESEL,, INC. 2ND -QTR PLBG INSPECTION PLANNING- 232: 50 TOTAL FOR DAVID W. KRIESEL, IN 732.50 MIDWEST: BUSINESS PRODUCTS AN INDEX ADM I N I ST-- -`3. 52 DISPATCH COMMUNICATIONS RADIO CASE FIRE FIG 51.12 MN PLANNING ASSOCIATION MAMBERSHIPDUES PLANNING 52.50 OXYGEN SERVICE COMPANY- COMPRESSED-AIR 10.70 PAKOY, GENE MECHANICAL INSPECTION' PLANNING 568.13 TOLL COMPANY FIRE AIR. 47.43 USWEST COMMUNICATIONS -PHONE-SERVICE PARK- R- 54 68-- ZAHL EQUIPMENT CO REPAIR HOIST STREETS. 105.65 Aft KEUMOG AHN BASKETBALL REFUND 16.00 KEUMOG AHN BASKETBALL REFUND 2.00 x -TOTAE FOR-- KEUMOG -AHN 18,-00 PEGGY BARNUM BASKETBALL REFUND 18.00 ATE 07/06/94 TIME 11:49 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 07 /06/94 Hip# VENDOR NAME DESCRIPTION DEPT. AMOUNT JOHN DUNCAN TENNIS REFUND 18.1210 KATHLEEN ELM TENNIS REFUND 16.00 KATHLEEN ELM TENNIS REFUND 2. 00 TOTAL -FOR KATHLEEN- ELM- 18. 00 KAREN FRISELL TENNIS REFUND 16,00 JOE GREENSTEIN BASKETBALL REFUND 18.0 MATT- MCLOUD BASKETBALL REFUND 18. 00 LIANA NORDELL BOWLING REFUND `0.00 ELIZABETH OOTEN BOWLING REFUND ;0,00 ELIZABETH OOTEN BOWLING REFUND 2, 00 TOTAL FOR EL I ZABETH OOTEN R0 CHRISTINE WELCH TENNIS REFUND 16.00 CHR -IS -TI NE- _WELCH TENNIS -REF UND 2, -00 TOTAL FOR CHRISTINE WELCH 00 TOTAL FOR BANK 01 29,402.95 GRAND TOTAL 29,402.95 Meeting Date: 7/13/94 Agenda Item: C -2 41 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Dee Swenson TREE TRIMMING Outside Services, Inc. #3084 ACTION REQUESTED: Approval of licenses C Co C Consent onset Consent onsent o f Meeting Date: 7/13/94 Agenda Item: C 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for appointment to the Ramsey County solid waste management committee for strategic planning SUBMITTED BY: Mr. Jeff Alexander, Solid Waste Commissioner EXPLANATION /SUMMARY: Mr. Alexander is requesting that the city council recommend his appointment by the county board to the solid waste management committee for strategic planning. Mr. Alexander is a member of the city's solid waste commission. ACTION REQUESTED: Request the county board to appoint Mr. Jeff Alexander to the Ramsey County solid waste management committee as part of the county's strategic planning process. Meeting Date: 7/13/94 Agenda Item: C -4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Appointments to Fire /Rescue Department SUBMITTED BY: Clem Kurhajetz, Fire Chief Fire /Rescue Department Review Board EXPLANATION /SUMMARY: Chief Kurajetz and the Review Board are recommending appointment of the following individuals to the Fire /Rescue Department: 1. Brent Koskela, 2604 Herschel, Roseville 2. Alfred Hernandez, 1622 Carl Street #307, St. Paul 3. Shea Schultz, 1732 Malvean Street, Lauderdale 4. Brian Lindstrom, 1951 Walnut Street, Lauderdale 5. Jason Hyatt, 1634 N. Victoria Avenue, St. Paul ACTION REQUESTED: Appointment of the above listed individuals to the Fire /Rescue Department subject to passing the required physical tests and probation period. Meeting Date: 7/13/94 Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNC /L CONSIDERATION ITEM DESCRIPTION: Proposed amendment to the city's code regarding tobacco licensing and sales of tobacco, chapter 5, section 1.03 subdivision (D) and chapter 5 section 4.01 subdivision (A) business license fees SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Jerry Filla, City Attorney EXPLANATION /SUMMARY: Prepared by Susan Hoyt DISCUSSION OF THE CITY ORDINANCE GOVERNING TOBACCO SALES Background. On April 13, 1994 the council discussed the state law and city ordinance regarding selling tobacco products to minors with city attorney Jerry Filla. State statute provides a gross misdemeanor for a person who sells tobacco products to a minor, but no penalty for a store owner in an establishment that sells to minors. The city code establishes a misdemeanor for a person selling to a minor, but no penalty to the store owner. The store owner is responsible for educating and supervising employees selling tobacco products. However, the store owner cannot be criminally charged for sales of tobacco to minors by his /her employees because the owner does not break the law. At the time of this discussion, the council requested staff to prepare some revisions to the city's code that might accomplish the following: 1. Provides a penalty for selling tobacco products that affect the owner of the store as well as the salesperson selling the product. 2. Provides for an increasing penalty for those that sell tobacco products to minors multiple times. 3. Provides a mechanism that is administratively manageable in a small city and keeps violations out of the costly and time consuming court system. 4. Provides a mechanism for charging for tobacco licenses that covers the cost of compliance checks and related work. Proposed amendments to the city code. These proposed amendments to the code are an attempt to meet the criteria described above. They are a blend of what several cities do. Experience in other cities suggests that when tobacco vendors are charged with fines and license suspension, they will appear before the city council to request a reduced penalty. In sum, the proposed ordinance revisions include: 1. Fines for salespersons. A graduated fine for a salesperson selling tobacco products to a minor with the first fine at 25 and the next fine at 100. More than two violations in a 12 month period will result in charging the individual with a misdemeanor. 2. Increasing penalties for vendors. The proposed amendment proposes a four step penalty procedure for store owners (vendors) over a twelve month period. Note: All license suspensions require a hearing before the City Council. 1st violation a 200 fine to store owner; failure to pay within sixty days can result in a two day license suspension 2nd violation in 12 months a 500 fine to store owner; failure to pay within sixty days can result in a two day license suspension 3rd violation in 12 months a five day suspension of tobacco license 4th violation in 12 months revocation of the tobacco license for one year 3. Fees. Increase from $40 to $250. Staff recommends increasing the tobacco licensing fee from 40 a year to 250 a year to cover the cost of a minimum of three compliance checks a year and processing time. (Ideally, four compliance checks will be done a year. If staff finds that four compliance checks are manageable with the police and are routinely being done, the fee will be increased for the following year to cover four checks a year.) ATTACHMENTS: A Proposed ordinance revisions to Chapter 5 Section 1.03 Subdivision D tobacco related products and Chapter 5 Section 4.01 Subdivision A B Calculations for establishing the proposed tobacco licensing fee ACTION REQUESTED: 1. Discuss the proposed amendments and adopt revisions to the ordinance. No. 0-94 CITY OF FALCON HEIGHTS O R D I N A N C E Date June 22, 1994 AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 5 OF THE CITY CODE RELATING TO TOBACCO PRODUCTS D. Tobacco Related Products 1. License Required. No person shall keep for retail sale, sell at retail or otherwise dispose of any tobacco product as defined in this ordinance at any place in the city without a license. Application for a license should be made to the city clerk on a form supplied by the city. Upon filing of the application and payment of the required fee as stipulated in Section 5- 5.01 of this code, the application shall be presented to the city council for consideration. 2. Definitions. a. "Tobacco related product" means cigarettes, cigars, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready, rubbed and other smoking tobacco; snuff, snuff flower, cavendish, plug and twist tobacco, fine cut and other chewing tobaccos; shorts, refuse scrips, clippings, cuttings, and sweepings of tobacco prepared in such manner as to be suitable for chewing, sniffing or smoking in a pipe, rolling paper or other tobacco related devices. b. "Self service merchandising" means open display of tobacco products that the public has access to without the intervention of an employee. c. "Individually packaged" means any package containing only one individually wrapped item. Included are single packs of cigarettes, single bags of tobacco for rolling, individual cans of tobacco for chewing or sniffing. Not packaged packs of cigarettes or similar packages containing Page 2 multiple cans or containers of tobacco suitable for smoking, chewing or sniffing. 3. License Shall Be Displayed. Every license shall be kept conspicuously posted in the place for which the license is issued and shall be exhibited to any person upon request. 1. Rcotrictiono. No liccnoc ohall bc iaoucd to any applicant for thc 3alc of tobacco rclatcd cotabli3hcd placc of buoincoo. No liccnoc 3hall bc isoucd for thc 3alc of tobacco rclatcd producto at a movable placc of buoinco3; nor 3hall any liccnoc bc i3oucd for thc Sale of tobacco rclatcd products at morc than one placc of bu3inc33. f or the m °;o;» e: .._::.::d tdd' g> <dma :.:i::i::iiii:i: b:> l'o> »lace:. gmAg: f:_;:> ens >::<s�� e� .;;;c��:..::.:��:.;;;��;.;: is o: :,:ce :e:<:<::s1xa:::i::is i::::i ss a o hs .;;:.4p0p e1ag.:d:.: c ugt at re than b a i adi r a i::: :r R: 2 ::ii::i:<::«:» a< o pe e or dArpen .e axx tooac o :ndiv y ac a i toba co:::i::: uct� meaana::::::4 i�;:::;::::,'., 5..,'.'.,'. .,�.,'.':::,��.,.:'�,.:::::i:;� �:,��u, +4: W�.. conduc a. demit e l:o:yees ihi a on :::.;;.;:.;z..o:;:;:w eii6 i. o gee 18 5MO :::`;o: <;aa:. 110 pgmggougg 411 Page 3 person Shall scll or givc away any tobacco rclatcd product to any per3on undcr thc agc of cightccn (18) years. No person shall 3c11 or di3pcn3c any tobacco product through thc u3c of a vcnding machinc; and, it Shall be unlawful for any per3on to offcr for Sale any ocrvicc mcrchandi3ing. (Amended by Ordinance 0 91 9, Juno 19, 1992). _:..:..uv cte >:c :out:: >:::::t:h e :t: n>> ll:::: a;:. c :::::>:v: u ::gin::: »:::.•':h1:s:: >::::s::o tsn::: >::tW:1:.: >:w: th nt:h #A:ogi: €:::s:ha o« €:::ong: »:::f:*ne €:not €<to e......t#? d.. i:: Y::::; i i+ i>:+ iJ:: lj: iiiiii ::i::::i:[:::i'��'::i:::'::::: is J %i:;:jiii:ii::':iiiii :iii }ii:'vii?iiiiiii }iiiii iii ii::.ii:'.: iiiiii; ?'.i::vi:S: :.::i::: }:::v1:v ?:vv:•� t ba p oaatt :::::::cefis. ::::;sha>I::: >:::he:::: au e :fcsr suspension r'ro Batt o such ense:: >purs to i::>::>:: i".:::: i:.:: i..:.:..: i:.:. i:;:.;:. i:. i:. i:. i... i:. i:.>;:.:':>:. i::>::>::: i s :...i':<.<::.ii:.i:.i::;i::i:.: i:::;:.: i>:..:::. >::;:::::;.i: 'i '.i:.:.i:.:.i >:.ii•i.;:. >ii:. >i: h olde ::i::i::::::. "tiii:: iii^ ::::::Yi:!i:::M.<:::• s i Y .o ii::F:::::::i i. :i'. i'i: L i i v:F j: .i nt:: i is is i: is ��r�� v��. a, i:; ��nt�i� .i;s�a.�>.:: l a fie oa WR a 1u ::::<::.:o' u:.:::::::::w :th r s> hu l 1 a#:; n:>:<: :wy::.::::::.::xti:<::: >1:2 u ti =:<:Wha1:1 i 1t:«>: 1: erase L oensees:::> whose:: z >censas:: >:hayse:: been: »:revoke<: >ha ::::no :...i.i: .:ii.i::..::.i.; i:. i...;:.;.;:.;.:.;:.;:.:.:. i.::.: .i:.i.ii:.i::;.;.:. ...i:. '.i ii:::. i:'. i:;: .;;..:.:'<.;ii:.: >::e :i i b:1:e:::: <::E r:::«:auO:t::..' '...::0....::. <:::i1:cen: O z one ear: <:::rc gthd :c te:::ofaziee e::::revocatzon: The wwm i u g n #9 b a us:<:::: t:h: repnst:a 1 t ..'A; :n.::: nd ::::::.e«: >tih e» >::1tc. rise.::: ii �/c r<:<: ii:�� ;:.:<.i:.:<.:< 1 `ee e s ee:: >:s::: »:ein: to ee s• com le:t:e::' >:::at:: i oen s ee> >::s' ex. .erase:::: iii:::::' 2; i:;:•:::: i::::':: i::>::::::;:::>:: i:>:::;:>>::>::': :i:::i'::; >:::i:2:'; i:;; �::::i::::.>i::: �!<•i::�i:.; i;:.;:. is�. i:. �..i;;:.�:.i:;;.i:.i:�;i:;�.; :�:::�:.;;i.; >:::��..iii:.i: �:;;i i::. i:..:. i:.>:.;:..;:.::.:' i:.;:.;:. i:. i:.:. i:. i:. i:.:.;:;.;:. i:.;:.;:.;:.:'::;:. :..i:.i:.::.iiii:.;:..::;�iiii: i;:.; >:.;;:.::•i >;:.;i;;:::.i i:;•>:.> i; i:. i:.:;:. i:. >.:i;:..i:.i:.i:.i:.i;:.:.;:.: customers at 1 the «e> i oti o i ti$4eos >iusa:: e::€ g ii:.i i:.> Page 4 Moved by: Approved by: Mayor BALDWIN In Favor GEHRZ Date GIBSON TALBOT HUSTAD Against JACOBS Attested by: Ass't Administrator Date MEMORANDUM TO: Susan Hoyt FROM: Carla Asleson C DATE: June 24, 1994 RE: Estimated cost of tobacco licensing with compliance checks Processing (forms, paperwork, clerical staff time) 40.00 NOTE: This is the fee currently being charged; compliance checks are now funded by a Department of Health grant. Compliance Checks $157.50 Assumes: 3 compliance checks per year 1 1/2 hours per check (including transportation, actual checking time, and paperwork) Police: $25.00 /hour salary benefits Youth: $10.00 /wage Administrative Follow -up 54.00 Assumes: 3 hours of follow -up per license Admin. Assistant: $18.00 /hour salary benefits This brings the total cost to $251.50. This would be the absolute minimum cost to the city if an establishment fails a compliance test and /or has their license revoked, the costs would be higher (for administrative follow -up and attorney fees). However, I would be reluctant to pass these costs along to everyone initially, as we do have some businesses that are consistently passing their compliance checks. A $250.00 annual license fee would be higher than many cities, but not completely out of line. St. Paul's fee is $150.00 and New Brighton's $250.00, for example. Meeting Date: 7/13/94 Agenda Item: P 2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed ride along program for the fire department SUBMITTED BY: Clem Kurhajetz, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator Peter Bachman, City Attorney EXPLANATION /SUMMARY: Prepared by Susan Hoyt The fire department would like to provide opportunities for citizens to ride along with the firefighters in the fire and rescue vehicles. The purpose of this is to improve communications and promote a better understanding of the department's operations. Many police departments and fire departments already provide opportunities for ride alongs. The proposed ride along program limits citizen riders to one ride -along on one nine hour tour of duty unless written permission is granted. This restriction does not apply to the explorer scouts, the administrator or the city council. The city's insurer reviewed the request and recommended that the city adopt a policy governing the ride along program. ATTACHMENT: A Proposed ride along program for the fire department B Comments from city's insurance agent (BRW) and company (Berkley) ACTION REQUESTED: Review and approve the ride along program for the fire department. l4 Effective June 10, 1994 Subject: Ride Along Program Purpose: To establish policy and procedures to be followed regarding the Ride Along Program whereby citizens may become passengers in Fire Department vehicles while a Fire Department member is on duty. The program will help to maintain communications and understanding between our citizens and members of the Fire Department by allowing citizens to accompany fire department members on duty. Permission may be granted only by the Fire Chief. Authorization: 1) The fire chief has the authority to permit or allow citizens the privilege of becoming passengers in fire department vehicles during the time the fire department member is performing his duties. 2) The fire chief may delegate this authority to grant permission to ride along to those fire department staff members who are responsible to the fire chief (Officers). 3) Each applicant shall submit a written application to the Fire Chief for permission to participate in the ride along program. Appropriate application forms shall be provided by the department. 4) The Fire Chief may waive conditions, place restrictions, refuse permission, cancel privileges, or discontinue the program at any time. Procedure to Apply 1) Applications must be submitted to the fire chief seven days prior to the desired date requested for the ride along. 2) All applications must be completely filled out or they will be disapproved. 3) All persons requesting approval must be 16 years of age or older. Individuals under 18 years of age must have their parent's written permission and may not ride past 2300 hours. (Permission will be verified by the duty person prior to the minor participating.) Policy: 1) The Department, in order to give the public a better understanding of the complexities of Fire department work may approve citizen ride a longs. 2) The ride along authorization shall extend to Fire and rescue vehicles. 3) Applicants requesting to participate in the ride along program shall be required to meet the following criteria: a) Any person as determined by the fire chief to be in the best interest of the department. 4) Participants are restricted to only one ride -along consisting of one 9 hour tour of duty unless written permission has been granted by the Fire Chief. 5) This policy does not apply to Explorer Scouts city council members. Responsibilities and Procedures for Supervisory Personnel and Officer Participants: 1) Duty Person a) Individual duty persons shall approve or reject all requests for participation in the program. 1) Should an applicant be rejected for whatever reason, the duty person shall document their reason for rejection. b) Participants will be interviewed and if they meet the criteria stated above, they shall be given (1) an application to be completed in duplicate; (2) a waiver to be signed in the presence of the duty person. c) The duty person shall have the authority to revoke an authorization at any time if the participants conduct or attire are not in the best interests of the department. 2) Fire Chief a) The Fire Chief who selects people to participate in the program should consider that the Fire Department Member is in effect representing the Fire Department. b) The Chief will advise the member participant that they are to perform their duties in the same manner as if the citizen were not present. 3) Fire Department Member Participants a) The Fire department participant is responsible for the safety of the Ride -Along participant and should not intentionally involve the citizen in a dangerous situation. i b) In routine calls it is discretionary whether the adult rider should or should not accompany the Fire Department member. 1. Good judgment should be exercised. c) In the event the duty person receives an emergency call, they may respond with or without the rider. If the call is inherently dangerous, such as a Haz Mat call, the duty person may leave the ride along at the fire station. d) The fire department member participant may terminate the ride along if the individual hampers, interferes, or otherwise hinders the performance or efficiency of any fire department member. Passenger rules Members shall explain to each passenger, and insure compliance with, the following rules: 1) Department members will explain potential hazards that could be encountered and the necessity for the passenger to immediately obey all instructions from the Department member. 2) No ride along passenger will be permitted to carry or use any camera, tape recorder, or other type of recording device or carry any lethal or non lethal weapon. 3) All names of persons or information concerning incidents must be kept confidential unless otherwise authorized. 4) Ride along passengers must not become personally involved in Fire department incidents unless requested to do so by the department member. 5) Passengers may be required to testify in a court and act as a witness. 6) Passengers will be required to wear seat belts while riding in any city Guidelines to be followed if the participant is injured. In the event that the ride along participant is injured, they will be treated by the Falcon Heights Fire Department Members, or their designee. They will be treated as any other patient and transported to the proper facilities. If the ride along is unable to notify others that they have been injured and are going to the hospital, it will be the responsibility of the Ride Along preceptor to contact the emergency person people listed on their application. Injury and incident reports shall be filled out and reported to the Safety officer and the Chief. Their conditions should be followed up until full recovery. Release In consideration of allowances made by the Falcon Heights Fire Department of the City of Falcon Heights, it is agreed that I hereby release and forever discharge the City of Falcon Heights, its Fire department, officers, agents and employees from any and all claim for damages, compensation, or otherwise which may arise from any and all incidents which occur while riding with or accompanying such Fire Department members in the performance of official Fire Department duties. Witness my hand this day of 19 Signature of Passenger Signature of Parent or Guardian if applicable Permission is hereby granted to the person named herein, and whose signature is affixed above, to be a passenger in a fire department vehicle on the day of 19 from o'clock .M. to o'clock .M. Approved by: Date: Duplicate copy to be given to Passenger Ride Along Program Guidelines: 1. Ride Along participants are considered observers only. 2. Ride along participants must be in good health and should not be suffering a head cold the day of their Ride Along shift. Pregnant females are not allowed to participate in observation shifts. 3. Ride along shifts are available on a scheduled basis. Participants must sign up for shifts which are at least eight hours, but no longer than 12 hours. One ride along is scheduled per day. 4. During the rid along shift, participants are under the direct supervision of the fire department member. 5. Ride along members must dress appropriately during the scheduled ride along shift. Dark blue or black slacks and a light gray or white shirt are preferred with dark colored shoes. EMS uniforms or jackets from your service are strongly encouraged. Hats, boots and gloves are necessary during cold weather months. Absolutely no jeans, shorts, stretch pants, hospital scrubs, ect. maybe worn. The Falcon Heights Fire Department Member has the authority to send home anyone who is inappropriately dressed. 6. Ride along participants are expected to act professionally. All patient information must be kept completely confidential. 7. Participants are responsible for their own meals during the ride along shift. Kitchen facilities (including refrigerator, microwave and stove) are available. 8. If you do not have any calls on your shift, you will be able to schedule another time. 9. You may want to bring reading materials, to have on hand during down times. 10. Ride along participants must be at least 18 years old and currently certified in CPR (a copy of the card, front and back must accompany the application). 11. A release of liability form (Located on the back of the application form) must be signed and returned prior to the Ride Along shift. 12. Ride Along Participants should complete and return the program evaluation form which they receive at the completion of their Ride Along shift. 13. Members of the Falcon Heights Fire Explorer Post #202 shall abide by, but not be limited to the above Guidelines. 110 Ride along Application Please fill out this application and sign and date the release form (back). Name Address City /State /Zip Daytime Phone Evening Phone Age Health care Title Health Care Employer Fire Department Emergency Contact Person Daytime Phone Evening Phone 9 I[UJa_umM0 o0Ut rOO1tftl Name (optional): Program Affiliation (optional): Highest Level of EMS training: Highest Level of Fire training: Safety Briefing: I was adequately prepared for my ride along experience: Yes No Comments: The written material was clear: Yes No Comments: Ride Along Experience: Falcon Heights Fire Department personnel were courteous and helpful at all times: Yes No Comments: I was involved with (Number): Fire runs Ambulance runs Comments: My ride along experience was: Very Beneficial Somewhat Beneficial A waste of time uiL br `J 4 it laH I ei`V i ti,U11.L13 is 6c w iivii r. I/ d: 6 lil la MN al m 1 FAA V: [:il i ur FALCON nE1( ±i'.lS A•rxr1V1iorY t.A1LLA ASLESOn raA DV- 17.14 044 —riot PAGES: 2 FROM: RItCNELnE i H O W E I 6 1 2 2 2 1 2 14 a� 2 FAX NO. '71G`L 1`V 7xS1 I T l y 7 '1 9 S 1 1 j I I City of Falcon Heights I 2077 West Larpenteur Avenue Falcon Heights, MN 55113 .Attention: Carla Asleson I I RE: City Ride Along program I Policy No. CRC14171 I Dear Carla: I We have reviewed your 6/29/94, fax explaining the City I Ride Along- Program and the Insurance Company has also I reviewed the Program. The only suggestion is to incivae a notation requiring seat melts be worn while in the City vehicle. We are not attorneys I anti are not offering legal advise. I should you have any questions, :let us ;snow. me would appreciate a copy of the final accepted document for our file and the insurance company. Sincert iy, Rachelle Fawcett r]e•, +7•.. -.nag 1 ,4 m,, 1I 1! L [T_a 1 r -r,$ -h Ta... s,. .%..JA 3.'Y. u G 4. ir4...a.1., -ta... -251 W. Lafayette Frontage Road c t.. Pm.ut in,' RFir17 -.n12 r- I 1 LAO 1 HScr31LD, DELL 7 T ALUM, H, Cr Sf. Pout titin ota 5570 i 3 CIBZU P.(14- Sex 71 23 JUL 07 '94 11 :17RM ROTHSCHILD B W INC To 92210921 P.2/ 2 ii TO: From: Doug How JOHN d3YSKA )ELY ASR MIMES, INC. Loss Control Department 920 Second Avenue South,: Suite MO Minneapolis, MN 554.4023 l6i2} 376 -4261 Fax (6i2j 376 -4299 DATE: 7/5/94 SUBJECT: City of Falcon Heights 1 reviewed the attached from a to central perspective. not being an attorney myself Te policy appeared to be rater comprehensive and covered the elements we usualry:+discuss with our clients. 'The city may want to cone requiring the citizen to wear a seat bet while.* a city vehicle. (":4- 711 Doug Holm Recommuidations anJ camwmaeGs axe provided for loss control =Irish exposure improvement papas= onlY• Thal/ 2D5 not made for the purpose of complying With the mks of aiy law, mle or regu'lari n. We do not infer or imply in tht maims of these recommendations and cgmmeats that all sites were reviewed o r that ail possible bawds were noted. The final respaon d:My for cow loss oans.Dl and risk manage ,t pro ms ms ist rest war Om i ated. L 1 1 HUMAN RIGHTS COMMISSION Minutes from June 14th 1994 Commissioners Present; John Treadwell, Dave Bowers, Brad Lasser, Paul Martinez Commissioners Absent; Gwen Willems, Ted Johnson Guests; Sue Gehrz The meeting was called to order at 7:00 PM. Business: 1. The minutes from the May 10th meeting were approved unchanged. 2. Brad Lasser stated that there will not be a youth council meeting until this fall, we would still be interested in attending. 3. There will be a Leadership Skills Seminar at Fairview Center on July 22nd from 7:45 A.M. to 4:00 P.M.for Grades 7 -12 Rosevill Community Ed and Parks and Rec. will be the sponsors. Brad stated that all commissioners are welcome to attend and to contact him if you wish to attend 4. The application for Mr. F. Z. Meah was considered by the commission and it would gladly welcome Mr. Meah to the commission after City Council approval. 5. John will be receiving pamphlets for the A.D.A. to be distributed to the commission for posssible distribution to the public. 6. There was discusssion again of a breakfast meeting for the business members of our community and other intereted guests. Dave will contact Pam Harris to find out if she would be interested in presenting A.D.A. at the meeting and be able to answer any questions that they may have. 7. The City Council gave it's support of our having a booth at the Ice Cream Social Thursday July 28th. It was also suggested that balloons and or a drawing give- away might be a means to draw attention to our booth and give us the opportunity to receive imput from the public as to their concerns and in what direction they would like to see our commission go. 8.Sue stated that more cities are moving to a Prevention mode of problem solving and would like us to consider what role our commission will play in the future in those areas of the prevention of problems. This may be a time to reconsider a name change for our commission. This would also involve a possible ordiance change and a change in the description of our duties. 9. There was also discussion of the use of the City Hall for other activities for the communtiy such as; an indoor park in the winter and a Day Care. 10. Paul was impressed with the aspect of Asset Inventory Building within the community. It involves the building of a network for groups to identify each other and assist the community in many aspects. 11. Please bring with you to the next meeting, questions that you would like to see asked of the public for either a questionaire or at the Ice Cream Social. NEXT MEETING IS July 12TH AT 7:00 P.M. AT CITY HALL Minutes respectfully submitted by Dave Bowers \--DiNft4-1.41/V2-1) CIAL.:(f MINUTES Falcon Heights Solid Waste Commission June 2, 1994 Chair Marty McCleery called the meeting to order at 7:07 p.m. COMMISSION MEMBERS PRESENT: Jeff Alexander, Michael Haglund, Laura Kuettel, Barbara Leary, Marty McCleery, Mary Pat McGinnis, Susan Smith, John Hustad (council liaison), and Carla Asleson (staff representative). COMMISSION MEMBERS ABSENT: John Brynildson and Catherine Mackiewicz. APPROVAL OF MINUTES: The minutes of the meeting of May 12, 1994, were approved on motion of Laura Kuettel, seconded by Jeff Alexander. CITYWIDE GARAGE SALE: Commission members and city staff received many favorable comments and very few negative comments regarding the first city -wide garage sale held on May 21, 1994. One resident submitted written comments. The consensus was that the sale was a great success the weather was favorable, participation by residents and shoppers was high, and the event met its goal of "recycling" unwanted but usable items while also fostering camaraderie and a sense of community. The Commission viewed the videotape of the event (produced by John Hustad) and discussed the possibility of using the tape to publicize the next city -wide sale. Specific observations and suggestions included the following: The balloons did not last very long in the heat and wind. Stronger balloons, possibly with less air, might work better. Streets with fewer participating residents would have benefitted from better marking. Residents could be enlisted to put up more balloons themselves. The "No Parking" signs on some streets caused confusion. The city could approve covering the signs on the day of the sale. Some shoppers and residents asked that future sales be two days rather than one, but the negatives appear to outweigh the positives in this regard. Among other things, most residents are not likely to participate for both days, and nonparticipating residents may be bothered by two days of heavy traffic. Some areas of the city were better organized than others. Block captains could be enlisted next year to help coordinate sales. Business participation was mixed. Some business owners wanted to distribute maps but didn't know how to get them, while others claimed not to have known about the event at all. Earlier contact with business owners and more coordination of their activities would result in better commercial participation. The business districts could be divided into areas and one business could be designated as the map distribution point for each area, or businesses could be invited to let the Commission know if they want maps to distribute. Some people thought the maps were too detailed; others thought they were not detailed enough. More reference points could be included to help visitors find their way around. The map distribution points could have been better publicized. Some residents did not know about the maps or wanted to have a few for distribution. More maps could be made available to participating residents through block captains, or residents could be invited to pick up maps at City Hall. Preshoppers were evident the day before and early on the morning of the sale, and some residents started their sales before the official hour. There was some discussion of proposing an ordinance to regulate sales on the citywide sale date, but the Commission and the City are not in a position to police these activities. The official date and hours can be announced, but residents may choose not to comply. The date chosen for the sale seemed to be a good one, falling after the fishing opener and Mother's Day but before Memorial Day. The primary conflicts were weddings and graduations. The corresponding date for next year is May 20, 1995. Combined sales were reported to have worked well in certain neighborhoods, especially on alleys. This suggestion can be included in guidelines to residents before the next sale. Concerns about security and unwanted traffic were raised before the sale, but no complaints were received afterward. Some residents apparently thought a pickup had been arranged for leftover items. The list of dropoff sites was distributed to participating residents, and the confusion was not significant. As followup, the Commission will conduct an informal survey of some residents and businesses to get feedback and suggestions for next year. Barbara Leary, Jeff Alexander, and Mary Pat McGinnis will develop a list of questions which the Commission will fmalize at the July meeting. PROJECT CHILDSAFE: Further details of the car seat collection were discussed. Project Childsafe will train the Lions volunteers to take in used car seats just before the Ice Cream Social. Laura Kuettel will coordinate. To avoid any confusion about what is meant by "car seats", press releases prior to the collection will indicate that infant, toddler, and boosters seats will be accepted. Mary Pat McGinnis will draft press releases. The seats which are collected will be placed in the City's truck. Pictures of the collection will be taken with the City's camera. Carla Asleson will determine how the collection can be handled if it rains on the day 2 of the ice cream social. As an informational item, Shoreview reported that it took in up to 30 car seats at its cleanup day, of which five were suitable for refurbishing and reuse. ICE CREAM SOCIAL: Discussion continued regarding a possible Solid Waste Commission booth at the ice cream social. Rather than preparing an informational sheet for the event, the Commission decided to distribute the disposal guide and the calendar showing recycling dates, both of which have previously been prepared. Ramsey County also publishes information which could be made available. Mike Haglund and John Brynildson will look into the availability of "freebies" such as magnets or pens from various industrial sources. Recycling signs can be available free of charge, and extra recycling bins can be offered for sale. A drawing may be held to give away a few bins. Bins will also be used to construct the Commission's display (subject to engineering limitations). Staffing of the booth is to be determined. COMMERCIAL RECYCLING SURVEY: Discussion continued of the possibility of surveying Falcon Heights businesses regarding their recycling practices and needs. The purpose would be to evaluate the effectiveness of commercial recycling efforts and determine whether the City can be of assistance in encouraging participation. The City could even consider instituting mandatory and/or organized recycling for businesses, but would need to address issues such as the type of products and location of businesses, as well as the cost and administrative burden to the City. A survey of businesses regarding recycling has previously been done; Carla Asleson will check the City's records for the results of that survey. Ramsey County has previously committed to working with businesses on a county -wide basis. The Commission will ask the County for an update of its activities in that regard. On the motion of Susan Smith, seconded by Michael Haglund, the meeting was adjourned at 9:00 p.m. Respectfully submitted, Susan K. Smith, Secretary 9999- 1779401 3 QRK$11QPI11C RKS I WC RKSH1}P... Q131.cHOP WORKS :P: PRKSHc?P Meeting Date: 7/13/94 Agenda Item: W 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion of the proposed 1995 budget goals SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Tom Kelly, Finance Director EXPLANATION /SUMMARY: As part of the city's annual budget cycle the city council and staff discuss specific action items that strive to meet the city's general goals. This helps the council and staff determine some specific spending shifts or emphasize particular activity areas over the coming year. The purpose of this exercise is to highlight key areas, not to recap all city activities and expenditures, which are primarily directed at maintaining the current level of city services. The attached list of proposed goals is provided as a starting place for discussion. ATTACHMENTS: A Draft of proposed 1995 budget goals ACTION REQUESTED: Discuss the proposed 1995 budget goals and action items. ii:;;: KSHOR `C RKSH }P� 'VIVO KSII:Ot PROPOSED 1995 BUDGET GOALS Goal 1: To protect the public health and safety. (This has the largest impact on the city's general fund budget.) Action item 1: Provide a responsive, visible, community based and involved police service Goal 2: To expand opportunities for neighborhood and community involvement in the city. Action item 1: Review the city's current communitywide activities and redirect resources to those that create the broadest opportunities for involvement Celebrate arbor day at the school or at a small staff or council event rather than hosting a separate community event during a busy time of the year (May) (save 514) Continue the ice cream social, fire open house, rescue open house (new budget item) and communitywide garage sale (if solid waste commission continues to be interested) Hold a volunteer recognition event Find a way to welcome new residents Plan a welcome night with the fire /rescue volunteers, police and other community resource people in each of the city's five neighborhoods 1 Emphasize building positive neighborhood networks through the neighborhood watch groups Goal 3: To promote community involvement with youth. (This is in response to councilmembers raising this as an important activity.) Action item 1: Continue the park and recreation scholarship program (successfully supported through donations) Action item 2: Continue to create opportunities for youth through the park drop -in program at Curtiss Field and the junior leaders program Action item 3: Provide community and neighborhood events for informal interaction (goal 2) Action item 4: Encourage formal and informal interaction with youth by the council, commissions and staff For example: continue to involve youth representatives on commissions park and recreation programs and facility maintenance and improvements are directly or indirectly related to youth fire prevention interacts with youth at the school, day care homes, tours of the fire station, and the junior firestarter program for potential youth arsonists the fire department has the explorer scouts, tours with children, the fire and rescue open houses and informal visits with families and children 2 plan a welcome night in each of the city's five neighborhoods with the fire /rescue volunteers, the police and other community resources (goal 2) encourage the public works staff to continue to work with youth doing community service encourage the public works /park maintenance workers to interact with youth in the parks and streets (particularly cleaning sewers) making sure that there is no risk to the children and that the work continues to be done in a timely way continue to participate in the Chamber career day and respond to informal requests for career information encourage the secretarial staff to interact some with children as parents sign them up for park programs continue to work with youth pursuing scout projects or school projects in the community (e.g. park plantings, bluebird houses, repair equipment, food drive) continue and expand opportunities for presentations on the city and local government to school groups encourage police officers to interact with youth at the parks, the school and elsewhere in the community 3 Goal 4: To maintain and enhance the city's business and residential neighborhoods. Action item 1: Continue planning Larpenteur the Lar enteur Avenue corridor Action item 2: Expand the boulevard tree planting program from a purely replacement tree program by planting boulevards that currently do not have trees, where possible. This may be funded without any budget increases by planting a tree in a previously unplanted place on a new boulevard when a replacement tree can't be planted elsewhere due to space constraints. (Currently if a replacement tree is not able to be planted no tree is planted and the money is not spent.) Action item 3: Work with citizens and the police to enforce city codes in a personable and reasonable manner 1111 Action item 4: Plan for neighborhood park facilities at the Falcon Heights Elementary School Action item 5: Prepare a thorough and fiscally responsible capital plan for maintaining and replacing the city's infrastructure including streets, sewers, sidewalks and water Action item 6: Consider reconstructing the most deteriorated alleys in the Northome neighborhood in 1995 Goal 5: To provide high quality, responsive and adaptable city services. Action item 1: Create a smooth transition in police services (see goal 1) Action item 2: Work with the staff to encourage quick and flexible responses to the public's requests 4 Goal 6: To effectively manage the city's resources. III Action item 1: Review and develop a five year capital improvement program that anticipates city needs while planning for the most fiscally prudent way to fund these projects. (This is especially true for street projects using Minnesota State Aid funds and other resources.) Goal 7: To effectively use staff and consultants. Action item 1: Annually evaluate the use of consultant's time for projects investigate having the public works /parks superintendent draw up sealcoating bids rather than the city engineer Action item 2: Annually evaluate the performance and workload assignments of staff to most effectively use their individual skills in providing city services Action item 3: Revise the personnel policies III Action item 4: Continue improving staff capabilities by providing computers purchase two computers and a new printer so that computers may be provided to the public works department and the fire department 5