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Home My WebLink AboutCCAgenda_94Aug03 City of Falcon Heights AGENDA Regular Meeting of the City Council August 3, 1994 I. CALL TO ORDER: 7 p.m. II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD JACOBS HOYT ASLESON ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: July 13, 1994 V. PUBLIC HEARING: None VI. CONSENT AGENDA: C -1. Disbursements a. General disbursements through 7/21/94, $81,721.25 b. General disbursements through 7/28/94, $17,898.72 c. Payroll, 7/1/94 to 7/15/94, $14,123.31 d. Payroll, 7/16/94 to 7/31/94, $16,684.32 C -2. Licenses C -3. Purchase of Universal Tripod and Harness which also includes Retrieval Rope C -4. Purchase of two heart defibrillators with associated equipment C -5. Repair of Fire Truck 757 C -6. Accept the resignation of Tom Kelly, Finance Director C -7. Hiring a temporary accountant through Accountemps until a permanent city accountant is hired C -8. Approval of contract for landscape planning services with the Hoisington /Koegler Group C -9. Request that the city continue support of the RSVP program C -10. Designation of streets to be posted "No Parking" and "Permit Parking Only" during the State Fair C -11. Acceptance of the State of Minnesota Urban and Community Forestry Challenge Grant for $4,000.00 VII. POLICY AGENDA: P -1. Proposed revisions to the city's code regarding tobacco licensing and sales of tobacco to minors, Chapter 5, Section 1.03, Subd. (D) and Chapter 5, Section 4.01, Subd. (A), business license fees ACTION: (over) Page 2 August 3, 1994 VIII. INFORMATION AND ANNOUNCEMENTS: I -1. Parks and Recreation Minutes of 6/13/94 Human Rights Minutes of 7/12/94 IX. ADJOURNMENT AFTER A SHORT BREAK, COUNCIL WILL MEET FOR A BUDGET WORKSHOP CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING MINUTES OF JULY 13, 1994 Mayor Baldwin convened the meeting at 7:00 p.m. PRESENT Baldwin, Gibson Talbot, Hustad, and Jacobs. Also present were Hoyt, Asleson, and Filla. COMMUNITY FORUM There were no comments from the floor. SPECIAL ORDER OF BUSINESS Mayor Baldwin presented an award clock to Mr. Vincent Wright, former Public Works Foreman, in recognition of his 22 years of service to the city. MINUTES OF JUNE 22, 1994 Council approved minutes as presented. CONSENT AGENDA APPROVED Council approved the addition of items C -5 and C -6 to the Consent Agenda and approved said agenda by unanimous consent: 1. Disbursements a. General disbursements through 6/29/94, $44,328.11 b. Payroll, 6/1/94 to 6/30/94, $21,092.61 c. General disbursements through 7/6/94, $29,402.95 2. Licenses 3. Appointment of Jeff Alexander to the Ramsey County Strategic Planning Project, Solid Waste Committee 4. Appointments to the Fire /Rescue Department 5. Request for a change in the Park and Recreation Commission meeting date to the third Wednesday of the month from the second Monday of the month 6. Official recognition and acceptance of the retirement of Mr. Vincent Wright POLICY AGENDA Council approved the addition of item P -3, "Discussion of schedule for council meetings in July and August 1994" to the policy agenda. PROPOSED ORDINANCE REVISIONS FOR TOBACCO SALES Administrator Hoyt reviewed proposed changes to the city's tobacco ordinance. These changes were brought in response to direction from the Council. The changes concern penalties for selling tobacco to a minor. The current code allows for a Page 2 City Council Minutes July 13, 1994 misdemeanor penalty to the seller but there is no penalty to the tobacco license holder. The revised ordinance provides for penalties to both the seller and the license holder. City Attorney Filla explained that the revised ordinance is similar to that of other cities because it provides first for administrative fines rather than taking the seller and /or the vendor through an expensive court misdemeanor process. He further explained that this system would apply only to situations where tobacco had been sold to a minor as a part of city compliance checks and police reports of crime, not to individual complaints. Fake ID's are not used in compliance checks. Councilmember Hustad commented that there seemed to be a large jump in penalties between the third offense (5 day revocation) and the fourth offense (license revocation) for license holders. He wondered if the city could have any flexibility in determining the length of the revocation. Councilmember Jacobs stated that he believes the proposed penalties are too lenient. He suggested that a fine and suspension be the penalty for a second violation within 12 months and revocation be done for the third violation in 12 months. The Council debated several alternative penalty systems for license holders with respect to number of compliance checks, fine amounts, and suspension lengths. The Council asked staff to reword the ordinance to the following penalties for vendors: 1) first offense, $200 fine; failure to pay in 30 days results in 2 day suspension; 2) second offense, $500 fine and a five day suspension of license; failure to pay in 30 days results in a 10 day suspension; and 3) third offense, revocation for up to one year. The penalties for the seller would be a $25 fine on the first violation, a $100 fine for the second violation, and prosecution of a gross misdemeanor on the third violation, all in a twelve month time frame. The ordinance will be reworded for consideration at the Council's next meeting. All tobacco vendors in the City will be notified of the date, time, and subject of the meeting. Councilmember Jacobs asked if there was some way that the city could reward those license holders that consistently pass their compliance checks, perhaps by lowering the establishment's tobacco license fee. Administrator Hoyt responded that license fees are not punitive; they reflect the real costs of administration and compliance checks. There may, however, be alternative methods of recognition, i.e. publicity, that could be employed. PROPOSED RIDE ALONG PROGRAM FOR THE FIRE DEPARTMENT Administrator Hoyt explained that the fire /rescue department would like to provide opportunities for citizens to ride along in 4 Page 3 City Council Minutes July 13, 1994 fire and rescue vehicles. Toward this end, staff has developed guidelines for citizens on ride alongs that addresses selection criteria, attire, and conduct. These guidelines have been reviewed by the city's insurer and the city attorney. Councilmember Gehrz expressed some concern about respecting the privacy of patients on ambulance calls. For example, it might not be appropriate to take ride along participants to suicide and psychiatric calls. She suggested that perhaps the program be limited to fire calls only. Councilmember Gibson Talbot noted the confidentiality clause in the ride along agreement. Both fire and rescue calls are traumatic and require confidential treatment. Administrator Hoyt suggested that the agreement be amended to include a listing of situations that are of a confidential nature and not appropriate for ride along citizens. This list could be compiled with the assistance of the fire /rescue captains. Councilmember Gehrz stated that this program would be a wonderful opportunity for youth to see the workings of the fire /rescue department, but that there are some situations where confidentiality should be protected. Mayor Baldwin suggested that the council approve the fire department portion of the program but wait for more information from staff regarding the rescue portion. The Council concurred with the Mayor's suggestion and asked that the Fire /Rescue Chief be present when this issue is addressed in the future. DISCUSSION OF SCHEDULE FOR COUNCIL MEETINGS FOR JULY AND AUGUST 1994 Due to the need for budget workshops, the Council's July and August meeting schedule was amended to the following: no meetings held on July 27 and August 10; regular meetings followed by budget workshops on August 3rd, August 17th, and August 24th (all beginning at 6:30 p.m.). UPDATES Councilmember Gibson Talbot reminded the public of the Ice Cream Social on July 28th. Councilmember Gehrz updated the Council on the status of the Human Rights Commission's work on "Turn Off the Violence" day on October 22nd. Administrator Hoyt made note of several improvements being done in the city (seal coating and park work), a meeting scheduled on Larpenteur Avenue, and studies being conducted by staff on parking and traffic issues. Page 4 City Council Minutes July 13, 1994 BUDGET WORKSHOP The Council reviewed goals for the 1994 budget with Administrator Hoyt. At the next budget workshop, a preliminary operating budget will be brought to the Council for consideration. ADJOURNMENT The meeting adjourned at 8:58 p.m. Tom Baldwin, Mayor Carla Asleson Recording Secretary Meeting Date: 8/3/94 Agenda Item: C 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Tom Kelly, Finance Director REVIEWED BY: EXPLANATION /SUMMARY: a. General disbursements through July 21, 1994, $81,721.25 b. General disbursements through July 28, 1994, $17,898.72 c. Payroll, 7/1/94 to 7/15/94, $14,123.31 d. Payroll, 7/16/94 to 7/31/94, $16,684.32 ACTION REQUESTED: Approval [.i� r I DATE 07 /21/94 TIME 02:27 CITY OF FALCON HEIGH COUNCIL REPORT PAGE CC APPROVAL OF BILLS PERIOD ENDING: 07/21/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT rI51 AMERICAN LINEN SUPPLY CO. 7/19 LINEN CLEANING FIRE FIG 37.61 1 EARL ANDERSEN ASSOC SW ING &^VITA COURSE SIGN PARKS CI 392.2 ,3p- l3 B R WHOLESALE ICE CREAM PARK PRO 134.00 CHAMPION AUTO STORE #238 FUSE HOLDER FIRE FIG 1.59 1-12 CHAMPION AUTO STORE #238 REPAIR SPRINKLER SYSTEM BUILDING 4.76 fi3, CRAMPTON AUTO STORE- #238 REPAIR EQUIPMENT STREETS nom. S8 1 1 CHAMPION AUTO STORE #238 REPAIR EQUIPMENT PARK MAI 20.81 1 5 4 TOTAL FOR CHAMPION AUTO STORE 82.14 COLLINS ELECTRIC REPAIR STREET LIGHTS 333.95 131 t LYTS UNIFORMS 2 SHIRTS FOR FIRE MARSHA FIRE PRE 53.30 DANKOEMERGENCY EQUIPMENT AJAX AIR HAMMER KIT FIRE &RE 448.72 EMERGENCY APPARATUS MAINT REPAIR 753 WATER TANK FIRE FIG 885.00 FOCUS NEWSPAPERS NOTICE FOR CHAPTER -3 LEGISLAT df: nb FULLER'S RADIO SALES REPAIR FIRE RADIO FIRE FIG 255.96 291 HARVEST STATES COOP. FUEL PARK MAI 6.10 20 HARVEST STATES COOP. FUEL SANITARY 52.50 31 TOTAL FOR HARVES r 5 t H I ES b8.60 HONEYWELL PROTECTION SERV 8/1 TO 10/31 MONITIRING PARK R 96.25 INSTY- PRINTS PLUS MID YEAR NEWSLETTER COMMUNIC 723.65 IVERS01g; TERRY JUNE MILEAGE ADMINIST 10 IVERSON, TERRY JUNE MILEAGE FIRE PRE 56.00 TOTAL FOR IVERSON, TERRY 66.92 KELLY, TOM 6/22 TO 7/29 MILEAGE FINANCE 17.02 KELLY, TOM JULY GFOA FINANCE 12.00 TOTAL FOR KELLY, TOM 292 KRIEGLER, CAROL VINCES PARTY EXPENSES CONTINGE 105.54 LEONARD, STREET DEINARD PUBLIC FINANCE ISSUES ADMINIST 35.00 —1SMCI "TELECOMMUNICATIONS LONG DISTANCE BULLDING 6.96 M-75 BUILDING MAINTENANCE JUNE CLEANING BUILDING 154.43 METRO FIRE AXE POLE PIKES 167.21 METRO. WASTE CONTROL COMM AUGUST SEWER SANITARY 38,592.10 MIDWEST BUSINESS PRODUCTS VARIOUS SUPPLIES ADMINIST 397.21 1 DATE 07/21/94 TIME 02:27 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 i Ao APPROVAL OF BILLS 1 1 PERIOD ENDING: 07/21/94 0 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT (H8 MN CITY/COUNTY MANAGEMENT MCMA MEMBERSHIP' ADMINIST 80.00 ''''''''',31 MN CONWAY FIRE SAFETY RECHARGE EXTINQUISHER FIRE FIG 30.07 MN DEPARTMENT OF REVENUE 7/15 STATE TAXES ADMINIST 736.08 f 1 MINNESOTA STATE TREASURER 2ND QTR SURCHARGE 107.69 r; MOTOROLA INC RADIO REPAIR FIRE FIG 6.71.00 t f- a NSP JUNE GAS BUILDING 34.18 2 J NSP JUNE ELECTRIC PARK MAI 45.34 NSP JUNE ELECTRIC SANITARY 150.91 NORTH STAR STATE BANK 7/15 FEDERAL TAXES ADMINIST 4 043 97 ON SITE SANITATION, INC 6/17 TO 7/14 POTTY PARK MAI 60.65 OXYGEN SERVICE COMPANY RESCUE AIR RESCUE S 23. _-_1 of- PERA 7/15 PERA ADMINIST 1,281.49 PERA AUG. LIFE INS. ADMINIST 12.00 PERA AUG. LIFE INS. FIRE FIG 12.00 PETERSON, FRAM, BERGMAN JUNE PROSECUTION PROSECUT 1,962.10 RAINBOW CAKES FOR ICE CREAM SOC PARK PRO 90.00 RAMSEY COUNTY JULY AUGUST INSURANCE ADMINIST 6,611.54 CITY OF ROSEVILLE AUGUST POLICE POLICE 20 181.50 RUTH NELSON COOKING SUPPLIES PARK PRO 59.16 SUBURBAN HARDWARE PARK SUPPLIES 73.09 SPORTMART INC. ASSORTED SPORTING GOODS PARK PRO 177.32 TAFF, SUSAN HOYT JULY MILEAGE ADMINIST 165.00 TELE—PRO VIDEO INC TRAINING VIDEO ELECTION 1.30 T.A. SCHIFSKY a SONS 8.2 TON OF ASHALT STREETS 165.93 dr j DATE 07/21/94 TIME 02:27 CITY OF FALCON HEIGH COUNCIL REPORT PAGE APPROVAL OF BILLS PERIOD ENDING: 07/01/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT C 5 1 i TOLL COMPANY FIRE AIR 71.44 USWEST COMMUNICATIONS 'PHONE SERVICE BUILDING 287.53` 1J� USWEST COMMUNICATIONS PHONE SERVICE FIRE. FIG 54.83 USWEST COMMUNICATIONS PHONE SERVICE PARK R 113.39 C. TOTAL FOR USWEST COMMUNICATION 455.75 17 VIKING FENCE CONSTR. BACKSTOP-AT PARK PARKS CI ju BRODERICK, BERNARD JUNE RSVP MILEAGE ADMINIST 2.21 LYNN DEICHERT BAND FOR ICE CREAM SOCIA PARK PRO 300.00 hn. .•'u FUN SERVICES DUNK TANK AT CREAM PARK PRO X00. 00 TOTAL FOR BANK 01 81,721.25 GRAND TOTAL 81 721. 25 4,. DATE 07/28/94 TIME 12:03 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 07/28/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT AMERICAN IRRIGATION SPRINKLER REPAIR BUILDING 203.20 CARLA ASLESON NEWSLETTER PHOTOS COMMUNIC 6.03 CARLA ASLESON MILEAGE PARKING ADMINIST 26.89 J TOTAL FOR CARLA ASLESON 32.92 BOARD OF WATER COMMISION WATER BUILDING 16.02 BOARD OF WATER COMMISION WATER PARK MAI 5.10 TOTAL FOR BOARD OF WATER COMMI 21.12 DANKOEMERGENCY EQUIPMENT TOOLS 86.40 FIRE INSTRUCTORS ASSN. MN FIRE CODE BOOKS 160.54 GREG FULLER LOG BOOKS 23.41 2 LEONARD, STREET DEINARD 6/16 TO 7/15 LEGAL LEGAL 893.35 M. A. B. ENTERPRISES, INC VARIOUS CERVICAL COLLARS RESCUE S 299.11 MEDICAL DISPOSAL SYSTEMS BIOHAZARD PAILS RESCUE S 15.00 MAIER STEWART ASSOC. JUNE ENGINEERING ENGINEER 1,258.74, MAIER STEWART ASSOC. JUNE ENGINEERING WATER FU 331.15 MAIER STEWART ASSOC. JUNE ENGINEERING ALLEY INFRASTR 74.97 MAIER STEWART ASSOC. JUNE ENGINEERING 502.40 MAIER STEWART ASSOC. JUNE ENGINEERING 487.31 TOTAL FOR MAIER STEWART ASSO 2,654.57 MIDWEST BUSINESS PRODUCTS SUPPLIES ADMINIST 95.15 MN CHAPTER IAAI IAAI MEMBERSHIPS FIRE PRE .10.00 MN DEPARTMENT OF REVENUE 7/31 STATE TAXES ADMINIST 1,327.45 NSP ELECTRIC EMERGENC 6.25 NSP ELECTRIC PARK MAI 365.25 NSP ELECTRIC EMERGENC 0.03 TOTAL FOR NSP 371.53 NSP ELECTRIC JULY STR. LIG 1, 882.98 NORTH STAR STATE BANK 7/31 FEDERAL TAX ADMINIST 6,162.41 NORTHERN AIRGAS HOSES VALVES RESCUE 8 500.40 PERA 7/31 PERA ADMINIST 1,865.12 ROAD RESCUE, INC. WRENCH 9.75 S S TREE SPECIALISTS IN' REMOVE 4 TREES TREE PRO 517.59 SUPER AMERICA FUEL FIRE FIG 71.32 DATE 07/28/94 .TIME 12:03 CITY OF FALCON HEIGH COUNCIL REPORT PAGE i r APPROVAL OF PILLS PERIOD ENDING: 07/28/94 r.= CHECK VENDOR NAME DESCRIPTION DEPT. AMOUNT is s SUPER AMERICA FUEL STREETS 8.54 Is SUPER AMERICA FUEL PARK MAI 141.81 SUPER AMERICA FUEL SANITARY 13.77 SUPER AMERICA FUEL RESCUE S 39,92 a TOTAL FOR SUPER AMERICA 275.36 LINDA TREEFUL 7/31 PAYROLL TREE PRO 261.46 TAFFY SUSAN HOYT SEMINAR ADMINIST ate. 00 UNITED WAY JULY DONATIONS ADMINIST 10.00 1'61 UNITED WAY JULY I)011AT`T T IIVANCE 1 00 UNITED WAY JULY DONATIONS FIRE PRE 6.40 TOTAL FOR UNITED WAY 26.40 USWEST CELLULAR JUNE PHONE CALLS RESCUE S 19.00 ANDY FlA5OETN ---DELIVERY—OF—NEWSLETTER .COMMUNI C 75.00 DANUSHKA WANDURAGALA NEWSLETTER DELIVERY COMMUNIC 75.00 TOTAL FOR BANK 01 17,898.72 o GRAND TOTAL 17,898.72 35 ls PERIOD END DATE 07/15/94 *FILE NOT UPDATED** PAGE 1 SYSTEM DATE 07 /14/94 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 7 14 94 30 BAUMANN, NICHOLAS 22446 212.45 COM 714 94 31 BERNDT, ROSS 22447 66.46 COM 7 14 94 32 BROWN, RAYMOND 22448 273.70 33 HOLMGREN 2 COM 7 14 94 JOHN SR. 22449 164.85 COM 7 1494 34 KURHAJETZ, CLEMENT 22450 178.94 COM 7 14 94 35 LINDIG, LEO 22451 85.96 COM 7 14 94 38 MORGAN, JAY 22452 71.89 COM 7 14 94 40 ANDERSON, KEVIN 22453 64.70 COM 7 14 94 41 BIANCHI, DAVID P 22454 54.14 COM 7 14 94 42 CLARKIN, MICHAEL D 22455 160.87 COM 7 14 94 43 DOW, MICHAEL J 22456 107.47 COM 7 14 94 45 FULLER, JAMES D. 22457 195.79 COM 7 14 94 47 HEROLD, NATHANIEL 22458 145.80 COM 7 14 94 48 HOLMGREN, JOHN H. 22459 214.98 36.94 COM 7 14 94 49 LeMA`I, DOUGLAS 22460 3 COM 7 14 94 50 MARTINEZ, JOSEPH L. 22461 180.20 COM 7 14 94 51 McDERMOND, CINDY K. 22462 98.58 2 COM 7 14 94 55 22463 30.71 OLSON, JOSEPH E. COM 7 14 94 56 PETERSON, GREGORY S. 22464 235.48 COM 7 14 94 59 FULLER, GREGORY M. 22465 286.25 COM 7 14 94 60 IVERSON, TERRY D. 22466 39.68 COM 7 14 94 61 DENNIS G. LEMAY 22467 54.35 COM 7 14 94 62 SCHULTZ BRYON A. 22468 121.56 COM 7 14 94 63 MARVIN, RACHELLE L. 22469 120.46 COM 7 14 94 1002 TAFF, SUSAN HOYT 22471 1359.80 COM 7.14 94 1003 IVERSON, TERRY 22472 929.90 COM 7 14 94 1004 KELLY, THOMAS 2473 1139.95 COM 7 14 94 1005 KRIEGLER, CAROL 22474 612.08 COM 7 14 94 1006 MORGAN, JAY 22475 850.13 COM 7 14 94 1007 PHILLIPS, PATRICIA 22476 730.25 COM 7 14 94 1008 SWENSON, DELORIS 22477 701.01 COM 7 14 94 1010 CARLA ASLESON 22478 859.61 COM 7 14 94 1011 KLINGENBERG LAWRENCE A. 22479 967.82 COM 7 14 94 1031 TREEFUL, LINDA 22480 231.45 COM 7 14 94 1033 TRETSVEN, DAVE 22481 506.21 COM 7 14 94 1037 AMY E. POSEL 22482 404.75 COM 7 14 94 1039 MICHELE A. HUNSADER 22483 81.48 COM 7 14 94 1040 SKELLY, JERRY 22484 106.20 COM 7 14 94 1054 RUTH E NELSON 22485 376.07 COM 7 14 94 1057 KRISTIN L WOLVERTON 22486 108.94 COM 7 14 94 1058 KATHERINE BALLENTINE 22487 77.98 COM 7 14 94 1069 JEANNIE BYKOWSKI 22488 256.03 COM 7 14 94 1083 JAMES W. SNOWDEN 22489 344.47 COM 7 14 94 1084 CHRISTINE AMMANN 22490 276.97 *TOTALS* 14123.31 dt PERIOD END DATE 07/31/94 *FILE NOT UPDATED PAGE 1 SYSTEM DATE 07/28/94 C H E C K 7 R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 7 i 94 1 BALDW I N, THOMAS 22494 300.31 COM 7 31 94 6 GEHRZ, SUSAN 22495. 217.05 COM 7 31 94 8 JACOBS, SAM 2249E 277.05 COM 7 31 94 10 JAN GIBSON TALBOT 22497 169.05 COM 7 31 94 11 JOHN HUSTAD 22498 277.05 COM 7 31 94 30 BAUMANN, NICHOLAS 22499 122.78 --,--1 COM 7 31 94 34 KURHAJETZ, CLEMENT 22500 293.77 COM 7 31 94 38.MORGAN, JAY 22501 32.75 COM 7 31 94 40 ANDERSON, KEVIN 22502 21.17 COM 7 31 94 42 CLARKIN, MICHAEL D. 22503 27.70 COM 7 31 94 43 DOW, MICHAEL J 22504 64.64 COM 7 31 94 48 HOLMGREN, JOHN H. 2 505 69.26 COM 7 31 94 56 PETERSON, GREGORY S. 2250E 44.64 COM 7 31 94 59 FULLER, GREGORY M. 22507 46.17 COM 7 31 94 61 DENNIS G. LEMAY 22508 104.67 COM 7 31 94 1002 TAFF, SUSAN HOYT 22510 1359:80 COM 7 31 94 1003 IVERSON, TERRY 22511 941.90 CQM 7 3194 1004 KELLY, THOMAS 22512 5458.95 COM 7 31 94 1005 KRIEGLER, CAROL 22513 587.84 COM 7 31 94 1006 MORGAN, JAY 22514 850.13 COM 7 31 94 1007 PHILLIPS, PATRICIA 22515 742.25 COM 7 31 94 1008 SWENSON, DELORIS 22516 701.01 COM 7 31 94 1010 CARLA ASLESON 22517 859.61 COM 7 31 94 1011 KLINGENBERG LAWRENCE A. 22518 967.82 COM 7 31 94 1033 TRETSVEN, DAVE 22519 509.77 COM 7 31 94 1037 AMY E. POSEL 22520 .383.34 COM 7 31 94 1039 MICHELE A. HUNSADER 22521 77.98 COM 7 31 94 1054 RUTH E NELSON 22522 213.31 COM 7 31 94 1057 KRISTIN L WOLVERTON 22523 120.71 COM 7 31 94 1069 "JEANNIE BYKOWSKI 22524 342.72 COM 7 31 94 1083 JAMES W. SNOWDEN 22525 169.29 COM 7 31 94 1084 CHRISTINE AMMANN 22526 329.83 *-TOTALS 16684. 32 nsent Meeting Date: 8/3/94 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Dee Swenson MECHANCIAL CONTRACTOR Blaine Htg A/C #3085 Mollenhoff Construction #3086 ACTION REQUESTED: Approval of licenses n�'`e CO CONSENVEVONSSNTEtONSENVEtONSENVstONSENT Meeting Date: Aug. 3, 1994 Agenda Item: C 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Purchase of Universal Tripod and Harness which also includes Retrieval Rope SUBMITTED BY: Pete Klingenberg, Public Works Superintendent REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: The items for review are part of the city's 1994 capital budget for maintenance and safety improvement with an allowance of $3,500.00. The tripod equipment will be an important part of the jetting procedure throughout the year. Jetting is mainly done during the spring, summer and fall time of the year and during this procedure, it is sometimes necessary to enter a manhole to remove debris. Since entering a manhole is a confined space, the tripod equipment is an important safety feature for the people involved. The three bids received were: Elvin Safety Supply Inc. $2,238.65 Continental Safety Equipment 2,428.08 Viking Safety Products 1,202.20 Staff recommends purchasing the equipment from Viking Safety due to their commitment to quality products and service. ATTACHMENT A. Photograph of harness and tripod ACTION REQUESTED: Authorize purchase of tripod equipment from Viking Safety Products. ENS JUL 19 94 15:05 FROM VIKING INDUSTRIAL PAGE 002 t The BUTUU Universal. 1 ,..1 Efficient mobile work tool and rescue device 1 THE BUTCO UNIVERSAL TRIPOD IS THE MOST EFFECT! ,.1 400006 DEVICE EVER :DEVELOPED FOR RESCUE OF VICTIM FRO f ...,,,fr,,,•-•!t 6 1 i MANHOLES, TANKS AND OTHER DIFFICULT AREAS. WE If; I 'It' a 1. iti# ,L' vr WORKED CLOSELY WITH SEVERAL UTILITIES IN DEMUR? .N. I. AND MODIFY(NG THIS PRODUCT. WHEN USED WY TRAM( 1, A i PERSONNEL A VICTIM CAM RE RESCUED FROM A thANNO1 LESS THAN 3 MINUTES TO ALLOW FOR ARTIFICIAL AND! 1 4..e r CARDIO-PULANDIY RESUSCITATION 1CPR) TO RE STAI 1 t alk" ...P• IF NEEDED TO SAVE THE VICTIM'S ure. SEVERAL UTILITY COMPANIES (ELECTRIC WATER i. AS WELL AS NUMEROUS MIRUCIPAUTIES AND COWIsRACI b ,...A2 ,.ust• 4 c; A lso =tosom. INVOLVED IN UNDERGROUND, HAZARDOUS. AIM COMM! ENTRY AREA WORK HAVE PURCHASED THIS TRIPOD. i IPIPS• 1 la. Illw 71115 DEVICE:MEETS FUTURE OSHA. 1140511 AND NATI( i. 4, I NF' 2, 0 SAFETY MUNCH.. MANI:ARDS AND REQUIREMENTS FOR r, .e .;4'...4. ,i EQUIPMENT;•AND AS A WORK TOOL IS AN HI IMPORTANT P. GHLY USEFUL Myles *oft SIADITAINusc OUCH STAND, or sArrry Also -REscuE cArAsuuTtES FOR A *0* VAI a •1/4. 2 THE TRIPOD IS VERY MOBILE MID CAR SE SET UP 01! w .r:' .7 '4,.. volt% SITE WI:A wits** OF MINUTES AS THE BASIC 11 .1a STAYS FULLY:ASSEMEILED WREN IN THE COLLAPSED OR I i g sTEmsam POsiTiON 7 0 i,. 40Vm k•• I 14 1 -'llir;‘,,I,.'.1' OM e• ORDER NUMBER A .1 iAkkii.,.,`'Mer'jfejr.;_ A 41111/11 e'. V9R—MODEL 11 SPECIFICATIONS t MODEL IN 1ILITCCI TRIPOD INCLUDES A *INCH 111111 A. e COLLAPSED FOR STORAGE r 5 MATIC BRAISE,: •Sri OF SYNTHETIC BRAIINID ROPE, PULI HEIGHT MIEN OPENED OVER MANHOLE r ri AND sArrry INSTALLED ON WINCH, 3 MID WARN SPREAD Let TO Lao 'WEN OPRNSO r .s. FLAGS, ADDITIoNAL SW UFE UNE mob NOWITINGS PIti NET WEIGHT 36 LBS. SNIPPINC WEIGHT 63 LBS. OPTIONAL ACCESSORIES LISTED BELOW:. 3115' DtAiTy6R.OALVENIKED AIRCRAFT TYPE CABLE r BUTCO *AMMON LENOTN es FEET) 2 S11CTION144LOORESCID4T RED NESS BARRICADE UNIVERSAL TUBE FICHST voth FLASHING LIGHT HUMBER LENS WM 2 ii VOLT mAyTERASs3 AND DRACEETS Efficiost ambills svarlk awl tame SooI New— FROM SuTCO, A HANDY LICHT WEICHT US LOS.) •i, -.4 WORK TOOL NW RESCUE DEVICE NICELY USEFUL FOR RE- .•4 TRIEVAL IN VICTIMS ARO IIANDLIN G oF AIATERIAIS MERE CONVENTiONAL TYPES ARE leol ADAFTABLE. THE NuTCO UNIVERSAL TUBE HOIST DACE IS EXTREMELY VERSATILE AND EASY TO ADAPT TO UNXISUAL ENVIROMENTS WPM REMOVAL OF INJURED OR UNCONSCIOUS PERSONNEL FROM Commas SPACES IS A MUST. MEETS OSSA, MOM AHD ').1 NATIONAL SAFETY CCRINCIL.STANDARDS.. t 401 SPECIFICATIONS; I. BASIC OvERALL LENGTH IP 2• INP MGM as Las: F wutRENTED 4•10 MAMMON RATING OF MN LOS... V. 1,,bill .iliP ra. FURNISHED WITH sr Or RRAnito RopE AND FACTORY' SPLICED EVE ANDsArETy :3 ..t 3.-t.' HOOK. 1 ,..q 4 :-15-: fr, PONTAILE. LICIT WEIGHT WORK 'TOOL ..,iii:a4RINNE*,...,..' 1.. AND RESCUE oevieE. 1•N, Atso47 ORDER NUMBER T NorWeermNomme-Limew MIAMI aulare aist ani haron- V9R—$131 vaideil Milrlsval-Mtwe mow MINN sent *am. re 4 Math perozniwg roma% am* envie WWII filliralre. Woo Iliffpe _fintfik.0). 24 AV WOW hz• fast tenlOWII C. pramitalAti orl. PO* mit is NEN/ valuer tor koads-3/04 oeumas. marl!. Ait emir In any gyiThailia 941patIL .1' Xle 1. 4111111 TOTAL PAGE.002 A JUL 21 '94 12:51 FROM VIKING INDUSTRIAL PAGE 002 !II:n1:11iliflig!!!! FULL BODY HARNESS Harness (Class 4 Belt) 4 For manhole and underground work is light weight and low cost -41 ill.. I It can be used with both single 1 point.life fine in back or "Y" .r. yoke life line from shoulders. Available in PA" latex treated nylon webbing. Features a 7 tongue buckle waist strap-and adjustable shoulder and-ieti- straps for comfort. 121: ORDER NUMBER F1M -8592 i.:, r #11 Rebar Chain A88.1111310 Os, 4 1% ihroat openirg, cfrop-forved r" steelIebar snap hmk (No, 4E 3386-L). Complete with swivel and MCID ring. t Caution: Do not use No. 3388-4 snap .on attechrnents.less than'l Ye diameter.' ORDER NUMBER Fill 6795' 1 5/8" F1M 6793112 2 1/4" MILLER MANYAR V* v:T z_ to 301 TOTAL PAGE.002 CONSENT N E N NTEME N ENT` :CON �NT C. Meeting Date: 8/3/94 Agenda Item: C 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Purchase of two heart defibrillators with associated equipment SUBMITTED BY: John Holmgren, Jr., Rescue Captain REVIEWED BY: Susan Hoyt, City Administrator Clem Kurhajetz, Fire Chief EXPLANATION /SUMMARY: prepared by Susan Hoyt The rescue squad uses defibrillators during heart attacks. They are a critical piece of equipment for the rescue workers. The rescue squad's defibrillators are outdated and have required expensive repair over the past few years. Given this, the city budgeted 12,500 for one defibrillator in the 1994 CIP and 12,500 for a second one in 1995. However, the condition of the current machines, the necessity of using two different machines for a year and the fact that the cost of two machines was under the planned 1994 CIP expenditure lead the fire department to request proposals for two defibrillators rather than for one defibrillator in 1994. (There will be no need to purchase one in 1995.) The proposals for two defibrillators are: Spacelabs Medical 12,013 Laerdal 12,956.50 Physio control 13,115 Marquette Electronics 14,300 The staff recommends purchasing the two defibrillators from Spacelabs Medical because it is the lowest cost and is the variety recommended by the Ramsey County medical control that oversees the training and operations of the city's rescue service. ATTACHMENT: A Proposal from First Medic /Spacelabs ACTION REQUESTED: Approve the purchase of two defibrillators from Spacelabs Medical for 12,013 out of the public safety capital improvement fund. CONSENT iNCONSE `IENCON ENS -Fin First Medic A A SpaceLabs Medical Company PROPOSAL SUMMARY AND CUSTOMER ACCEPTANCE PROPOSAL FOR: Falcon Heights Fire This quotation shall remain firm for 2077 W Larpentuer Avenue 60 days from the date hereof. O Falcon Heights, MN 55113 Delivery: 60 days after receipt of order unless otherwise noted in quotation. I, PRODUCT PRICING SUMMARY (OPTIONAL EQUIPMENT NOT INCLUDED) O FIRST MEDIC PRODUCTS $12,013 TOTAL $12,013 II. TERMS: This quotation is based upon the Customer Support Documents listed below which are incorporated herein by this reference. The provisions of any proposal or other document executed by an officer of SpaceLabs Medical at its executive offices shall supersede the provisions of any proposal or other document executed by any printed terms to the extent they conflict therewith. First Medic Products Warranty 101 rev 11/93 Installation, Training 102 rev 11/93 Post Warranty Services 104 rev 11/93 Supplies 105 rev 11/93 rev 0 /00 4; SUBMITTED BY: r? July 20, 1994 Richard Hillman Date SpaceLabs Medical Representative The buyer agrees to purchase SpaceLabs Medical products and services summarized in Section I, subject to the Terms described in Section II. A copy of this document must accompany the Customer's Purchase Order. ACCEPTED BY: Authorized Signature Customer Purchase Order Number Sales /Use Tax Status: (Check One) Title Date Taxable Exempt Telephone Number Tax Exemption Number FM: First Medic A SpaceLabs Medical Company Falcon Ilci ghts fire COST SUMMARY c FIRST MEDIC PRODUCTS 610 DEFIBRILLATORS ACCESSORIES $12,013 $12,013 C Total $12,013 First Medic endorses the FDA Defibrillator Working Group's recommendation for daily testing of defibrillators (see White RD: Maintenance of defibrillators in a state of readiness. ANN EMERG MED February 1993;22 (pt2):302-306). To perform this testing, we highly recommend the purchase of a First Medic 250 simulator /defibrillator testor for each defibrillator site. Delivery FOB Falcon Heights Fire Department. Inservice training, provided by a First Medic sales representative, will be included at no additional charge with the purchase of a defibrillator. There are no set-up costs associated with this equipment. During the past six months there have been no FDA investigations to report. Purchase order should be mailed to SpaceLabs Medical Inc., 15220 NE 40th Street, Redmond WA 98052, ATTN: Order Entry -1- =FM-1 First Medic A SpaceLabs Medical Company FAlron Heights Fire =IRST MEDIC PRODUCTS DEFIBRILLATORS ACCESSORIES O 610 DEFIBR Qty. Model Unit Total 90526 -02 -18 $4,703 $9,406 O First Medic 610 Semi Automatic Defibrillator with LCD Z Monitor, ECG /voice tape recorder and manual control lock. Includes battery, charger, carrying case, two keys and operator's manual. 4 90531 191 764 Memory Module 2 010 0217 -00 100 200 Battery, rechargeable, sealed lead -acid (each) 10 010- 0219 -00 3 30 Microcassette, MC -60 (each) 10 015 0159 -01 16 160 Electrode, defibrillation, rectangular, 1 pair 1 90530 276 276 First Medic 250 ECG Rhythm Simulator /Defibrillator Tester with 9 -volt battery and operator's manual. 1 90528 -01 1 956 956 First Medic 221 Data Transfer Unit with internal modem, parallel printer port, parallel printer cable, serial communications port for local personal computer. Includes external power supply and operator's manual. Transfers module data to PC with Data Manager V.2.0 software and Communications Upgrade. Requires Connect License (062- 0560 -00). Refurbished equipment. 1 Refurbished equipment quoted herein is subject to availability. Check availability when placing your order. -2- FM First Medic A SpaceLabs Medical Company Falcon Heights Fire 510 DEFIBRILLATORS ACCESSORIES ty. Model Unit Total 1 062 0560-00 221 221 Data Manager Communications Connect License. Required by each First Medic 221 Data Transfer Unit sending data to the host PC. Total $12,013 -3- Marquette Electronics, Inc. Quotation Number 12366901 Page 2 of 4 Item Qty. Description Unit Price Total 3 2 ECG Simulator and Defibrillator Tester Part Number: 410945 -001 550.00 1,100.00 Subtotal 15,938.00 Equipment 8% Discount 1,275.04 Total 14,662.96 Technical Service Manuals are not included with the equipment. They may be ordered separately. Contact your Marquette Sales Person for part numbers and pricing. NOTE: Quoted prices do not reflect State and Local Taxes if applicable. TAX EXEMPTION NUMBER: FDA Required Tracking Information: (Cannot Process Without) End Users Name: John Holmgren Title: Rescue Captain Phone Number: 612 -644 -5050 Marquette /Citicorp Finance Proposal: (Subject to credit approval) LESSEE: City of Falcon Heights Fire Dept LESSOR: Citicorp Leasing, Inc. 450 Mamaroneck Avenue Harrison, NY 10528 EQUIPMENT COST: 14,662.96 OPTION #1: Term: 36 Months Payment: 473.00 LEASE EXPIRY OPTIONS: Purchase or Renewal Fair Market Value. Terminate Return equipment to Citicorp. OPTION #2: Term: 36 Months Payment: 489.00 CONSENT CONSENT CONSENT CONSENT CONSENT CONSENT CONSENT Meeting Date: 8/3/94 Agenda Item: C 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Repair of fire truck 757 SUBMITTED BY: Clem Kurhajetz, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator Pete Klingenberg, Public Works and Parks Superintendant EXPLANATION /SUMMARY: prepared by Susan Hoyt The city's fire truck 757 is in need of repair. It is the oldest of the city's three fire trucks and is dedicated almost exclusively to rescue runs. It is the second vehicle out on a rescue call and is especially useful in car accidents because it has the extraction equipment and a water tank to clean up the scene. By making this fire truck dedicated to rescue, the equipment on the truck is primarily rescue equipment which cannot be consolidated onto one of the other trucks. The other two trucks are equipped for fire purposes with some rescue capability. Since the city has several rescue calls a year, 110 as of July 24, 1994, this year and many are related to accidents on major roadways like Snelling and Highway 280 it is crucial that the truck be operable. In order to get the best price for the repair of the generator, transmission and water tank the public works staff and firefighters worked together on this project. As of this writing the repair costs are still being finalized, but the two proposed preliminary estimates appear to be between $3,000 and $4,000. Staff recommends approving expenditures not to exceed $4,000 for repairs. ACTION REQUESTED: Authorize the expenditure of approximately $4,000 for repairing the generator, transmission and water tank of 757. N ;EN' <?IECOI BENT <::O Tiii i!ili I IMii ENT J ADDITIONAL INFORMATION FOR ITEM C -5 a 612 571 1789 Determan Weldin3 08/03/94 13:35 001 4 DETERMAN WELDING TANK SERVICE, INC. I:. AID Elms= MO INNIN ME MI 11•11 WO MN OM OM ON MI MO INO MN OM ON MO ON/ Wm owl on um am 1241 72nd Ave. N.E., Minneapolis, Minnesota 55432 (612) 571 DATE: 9 TO e 0/ C42 r ATTN: Pe 7 e„ FAX NUMBER: 6 yyr-- 9‘7s TOTAL PAGES, INCLUDING COVER SHEET: Z SENDER: j Ad.O‘terso If you do not receive the number of pages listed above, please call. Our fax number is 612/571-1789. Pr ri A. -tott”A t 4 J 8 612 571 1789 Determan Welding 08 /03/94 13:36 002 DETERMAN WELDING TANK SERVICE, INC. 124 72nd Avenue N.E. 5.0. Minneapolis, Minnesota 55432 (612) 571 -8110 4 jr 7 7 PAGE OF ii -3 9 Y _C_ _T of. ?5a /co 1.... 4/ X93/ –so r OATS j� j'' C1.45 r� y /rip vc e j j y y �qf/� ITEM DE o ee_io UM r' Q T W A TC-P 4 H k A n! e e b 7 -84 l l A77 V Fi, ,Pe7 I NO- PER K SOURCE 1 Wt IGRi•IT 10$1 INCLUDING TI IIS NO- ORDER UNIT PIECE 1F'4 FREIG 1 f a- t ce t I 1 1 0,.t .s 1 '41,., k I? e l'. i° p 1 I 1 r-f. 1 Y /I-7 a kt AI 41 lrt r .33 4.1 r repel; i r i Q a'7`- r t 4� l o c t m f re t ;P 7 .e!)ia -C en CAI 11 J N off 3L a b-e caf'a 1 V-Ca J' 7," re �r:aLAr., J' c' t y.f uq 'r ifs t e' ,.rx orrlfr r .6 4 r 0se4 Z i 4 c.a Ai,: 0av1' 2. 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WO?JA CONSENT CONSENT CONSENT CONSENT CONSENT CONSENT Meeting Date: 8/3/94 Agenda Item: C 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Accept the resignation of Tom Kelly, Finance Director SUBMITTED BY: Tom KeIIy, Finance Director REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: prepared by Susan Hoyt After 5 1/2 years with the City of Falcon Heights, Tom KeIIy, the city's finance director, accepted the position of finance director for the Township of White Bear on August 1, 1994. The position will give Tom an opportunity to expand his financial and supervisory skills. He has submitted his resignation effective at midnight on July 31, 1994. In his position as city accountant, followed by a promotion to finance director for Falcon Heights, Tom rationalized and computerized the city's accounts, created a budget document worthy of the GFOA budget award and worked with the city auditor to prepare a financial report that received the GFOA certificate of achievement. ATTACHMENTS: A Letter of resignation from Tom Kelly ACTION REQUESTED: Accept the resignation of Tom KeIIy effective July 31, 1994. Tom Kelly 8915 Zinnia Lane Maple Grove, Minnesota 55369 July 18, 1994 TO: Tom Baldwin, Mayor City Council Members Susan Hoyt, City Administrator It is with great excitement and sadness that I submit this letter of resignation to you effective 7/29/94. Excitement because of the great opportunity I have by accepting the finance officer's position at White Bear Township; sadness because I'm leaving an organization which has shown great support and faith in me over the past five and one -half years. This support started the day I was hired as an unproven finance clerk from the City of Plymouth and continued through many changes financially in the city. I especially would like to thank all council members, present and past, for the opportunity to serve you and the citizens of Falcon Heights. It is also with sadness that I leave all the wonderful co- workers and friends who have helped me these past years. I will miss them dearly. In conclusion, I want you to know that I am grateful for these past five and one -half years and I wish the city continued success. Please accept my resignation effective July 29, 1994. Sincerely, C/C.94 Tom Kelly Finance Director Meeting Date: 8/3/94 Agenda Item: C 7 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Hiring a temporary accountant through Accountemps until a permanent city accountant is hired. SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Tom KeIIy, Finance Director EXPLANATION /SUMMARY: prepared by Susan Hoyt The city will need an accountant after Tom Kelly's departure on August 1, 1994 to keep the city's receipts, disbursement, payroll and accounts moving along. Staff pursued two options for the temporary service which requires accounting experience. The city's auditor, Kern, DeWenter and Viere would provide a temporary accountant with government accounting experience for 38 per hour. Accountemps did not find a person with government experience but are recommending an individual with substantial accounting experience for 18 per hour. Staff estimates the temporary accountant will be needed for 15 to 20 hours per week, possibly more if she can work on the budget document. Tom KeIIy will be available to train the temporary accountant on the computer on August 8, 1994. Staff recommends the Accountemps proposal at 18 per hour. Hopefully, the position will be filled by the end of October. ATTACHMENTS: A Accountemps proposal B Resume of Ruth Kranick, proposed accountant ACTION REQUESTED: Accept the Accountemps proposal for temporary accounting services at 18 /hour. OMENT CONS:E 1'T`` MENCO SENTO» iSEI CONS N NSENT III] ROBERT ELF The World's First and Largest accounting, financial, and IS personnel specialists accounW TERMS AND CONDITIONS OF ASSIGNMENT July 26, 1994 Ms. Susan Hoyt City of Falcon Heights 2077 W Larpenteur Ave. Falcon Heights, MN 55113 PERSONAL &CONFIDENTIAL Thank you for allowing accountemps to help you by keeping your temporary problems temporary. Our employee for the assignment- City Accountant Ruth Kranick As verbally agreed, we will invoice your firm at the rate of 18.0n per hour. Should you wish to use our employee for other assignments, please feel free to do so. The hourly billing rate may then change to reflect the experience necessary to complete the assignment. Call your local accountemps office for any adjustment in the hourly billing rate. Our employee is assigned to you under the following Conditions of Assignment: The person assigned is an employee of accountemps and shall not be deemed to be your employee. accountemps warrants that its employee is adequately covered by workers' compensation insurance and that it assumes total responsibility to pay at applicable federal, state and local withholding taxes and unemployment taxes, as well as social security, state disability insurance and all other payroll changes. Guarantee accountemps guarantees you satisfaction with our employee's services by extending to you a one -day (8 hours) guarantee period. If, for any reason, you are dissatisfied with the employee assigned to you, accountemps will not charge for the first 8 hours worked, provided that accountemps replaces the individual assigned. Unless you contact us before the end of the first eight hours, you agree that our employee assigned is satisfactory and further agree to these Conditions of Assignment. Time Record Our employee will present a time record to you or your representative for verification and signature at the end of each week. Your signature thereon indicates your acknowledgment of all of the Conditions of Assignment. Our compensation to our assigned employee is on a weekly basis, and you will be billed weekly for the total hours worked. Because accountemps invoices reflect payroll we have already paid, our invoices are due upon receipt. Overtime For the services of our employee, we will invoice your firm as verbally agreed. Legally required overtime (Federal law requires in excess of 40 hours a week, state law varies) will be billed at one and one -half the billing rate. Client's Responsibility Supervision of an accountemps employee's work on your premises (or wherever you assign the employee) is your responsibility. Since accountemps is not a professional accounting firm, it is expressly understood that an accountemps employee is not authorized to render an opinion on behalf of accountemps or on your behalf on financial statements, nor is the employee authorized to sign the name of accountemps or sign the employee's own name on financial statements or tax returns while on an accountemps assignment. It is understood that we will not authorize an accountemps employee to operate machinery (other than office machines) or automotive equipment. The insurance furnished by accountemps does not cover physical loss, damage or liability caused by the operation of the client's automotive equipment. It is agreed the client accepts full responsibility for bodily injury, property damage, fire, theft, collision or public liability damage claims, any of which may be caused as a result of an accident while an accountemps employee is driving the client's vehicle, whether owned or rented. An accountemps employee may not handle cash, negotiables or other valuables without the written consent of accountemps and then only under your direct supervision. An accountemps employee may not, under any circumstances, transport or convey monies, securities or any negotiable instruments (including, but not limited to, delivering bank deposits to a bank or other institution). It is understood that under no circumstances will accountemps be responsible for claims for work performed unless such claims are reported in writing to accountemps within ninety (90) days after termination of the temporary assignment. Charges for hiring After you evaluate the performance and potential of our employee on the job, you may wish to employ this person directly. Our employees represent our the temporary person inventory of skilled professionals and in the event you wish them converted to your employ or another employer to whom you refer them, you agree to pay a referred to you. conversion fee. The conversion fee calculation is one percent (1 for each thousand dollars of the annual salary (e.g. 20% for a $20,000 salary) multiplied by the annual salary, to a maximum of thirty percent (30 In no event will a conversion fee be less than $1,000. The same calculation will be used if you convert our employee on a part-time basis using the full -time equivalent salary; however, the conversion fee will not be less than $1,000. The conversion fee is payable if you hire our employee assigned to you, regardless of the employment classification, on either a permanent, temporary (including temporary assignments through another agency) or consulting basis within six months after the last day of the assignment. You also agree to pay a conversion fee if our employee assigned to you is hired by a subsidiary or other related company for business as a result of your referral of our employee to that company. Up to $15,000 15 $20,001 to $21,000 21 $26,001 to $27,000 27% $15,001 to $16,000 16% $21,001 to $22,000 22% $27,001 to $28,000 28% $16,001 to $17,000 17% $22,001 to $23,000 23% $28,001 to $29,000 29% $17,001 to $18,000 18% $23,001 to $24,000 24% $29,001 and above 30% $18,001 to $19,000 19% $24,001 to $25,000 25% $19,001 to $20,000 20% $25,001 to $26,000 26% *Minimum Fee $1,000 B Date: By: ,�1J �v Date Work Order Number: 07/26/94 e Robert Half International Inc. 1993 OP 360 0007 (10/93) ROBERT HALF INTERNATIONAL INC. 13 Ells ROBERT The information on this resume has been submitted i by our candidate and not verified by Robert Half. accoun em St. Paul, MN (612) 227 -6531 RUTH F. KRA.NICK CAREER Accounting/Office Management position that uses experience in financial OBJECTIVE processing/reporting systems and management skills. ACCOMPLISHMENTS Oversaw the installation and conversion of all accounting data to a new computer system, including continuous upgrading of system. Developed and designed new account format to facilitate computer conversion, resulting in streamlined financial statements. Researched and assisted in implementing the necessary requirements to startup new Orlando, Florida corporation. a Organized and prepared financial data for proposed sale of Florida and Minnesota corporations on two separate occasions. Converted owner's personal financial data from manual bookkeeping to automated computer system, providing more accurate and timely information. Responsible for installation and operation of new pilot program providing on -line communication service to operations department. PROFESSIONAL A. Met •Aif Moving torge Co.. Ins- St. Paul, MN EXPERIENCE An agent for Mayflower Transit, Inc. July 1979 to July 1994 Accounting/Offce Manager 'Directed the preparation of monthly financial statements for multiple branches and departments, processing of general ledger journal entries, accounts payable/receivable, payroll, and accruals. 'Reviewed and analyzed assets, liabilities, income, and expenditures. *Managed and trained employees in several areas of the business. *Oversaw the installation and maintenance of all office and computer equipment. Assisted with securing all types of business insurance, including a fleet of over 150 vehicles. ROBERT HALF INTERNATIONAL INC. Up ROBERT The information on this resume has been submitted by our candidate and not verified by Robert Half. accoun mti, St. Paul, MN (612) 227 -6531 RUTH F. KRANICK Page 2 PROFESSIONAL Personal Assistant/Bookkeeper, reporting to the Owner President EXPERIENCE *Organized and prepared all personal financial data, including several bank (continued) accounts, securities accounts, 1RA accounts, and estate planning. 'Administered and maintained owner's commercial real estate property records involving up to ten tenants. Prepared various legal and real estate documents, ie; commercial real estate leases, purchase agreements, warranty deeds, and land contracts. Presented all personal and company financial data to CPA as needed for tax preparation. Operations Assistant/Customer Service 'Coordinated National Account customer relocations, demonstrating strong attention to detail and excellent communication skills. *Assisted operations department in organizing and completing paperwork and computer registrations. Receptionist Developed and organized form letters and correspondence on new word processor. Performed secretarial duties as needed; answering phones, filing, typing, ordering supplies, etc. ADDITIONAL Mi_._ le High Enterprises,, Inc Monarch, MT EXPERIENCE A family corporation Treasurer, 1987 to present EDUCATION Laktwond Community Cnll_ge, White Bear Lake, MN Accounting 1, II, and III Business and Computer courses SKILLS Microsoft Works Lotus 123 First Choice Typing -64 wpm 10 -key Shorthand ROBERT HALF INTERNATIONAL INC. Meeting Date: 8/3/94 Agenda Item: C 8 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of contract for landscape planning services with the Hoisington /Koegler Group SUBMITTED BY: Fred Hoisington REVIEWED BY: Susan Hoyt, City Administrator Peter Bachman, City Attorney EXPLANATION /SUMMARY: The city council accepted a proposal from the Hoisington Koegler Group to do a Ianscape plan for Larpenteur Avenue in conjunction with the roadway's reconstruction in 1997. The contract is for the first phase of the project, a streetscape plan. The cost is not to exceed 9,750. ATTACHMENT: A Proposed contract with the Hoisington Koegler Group ACTION REQUESTED: Approve the contract for landscape planning services along Larpenteur Avenue with the Hoisington Koegler Group for an amount not to exceed 9,750. The cost will be paid from the Larpenteur Avenue infrastructure fund. Hoisington Koegler Group Inc. H I< g i July 1, 1994 City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, MN 55113 -5594 Re: Contract Proposal for Larpenteur Avenue Streetscape Plans Attention: Ms. Susan Hoyt, City Administrator This letter proposal outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the CITY OF FALCON HEIGHTS, hereinafter referred to as the CITY, and HOISINGTON KOEGLER GROUP INC., hereinafter referred to as the CONSULTANT for professional planning services authorized to prepare streetscape plans for Larpenteur Avenue, hereinafter referred to as the PROJECT. The CITY and CONSULTANT agree as set forth below: A. BASIC SERVICES WORK PROGRAM PHASE 1- STREETSCAPE PLAN The Phase 1 Work Program will include the following: 1. A broad corridor evaluation including photoanalysis and mapping, to develop an understanding of the relationship of the corridor to its surroundings and identify areas that may offer streetscape opportunities or require special treatments to minimize roadway impacts. 2. The conduct of individual meetings (3 estimated) with key players including the University of Minnesota, the CITY, the Fair Board, Coffman representatives, and representatives of the Gibbs Farm and School to generate concepts and ideas which relate to each and solicit PROJECT support and understanding. 3. The formulation of streetscape plans and alternative concepts for focus areas including street lighting, pavement treatments, bus stops, landscaping, grading, entries and signage elements. Final streetscape plans, at a schematic design level will be performed on AUTO CAD. Land Use Environmental 1 Planning Design 7300 Metro Boulevard Suite 525 Minneapolis, Minnesota 55439 (612) 835 -9960 Fax: (612) 835 -3160 4. Development of preliminary construction cost estimates including a probable phasing sequence. 5. The conduct of one group meeting with all key players to agree on concepts and development phasing and solicit funding support particularly for focus areas. The purpose of these sessions will be to take input and agree on focus area plans and their funding. 6. One presentation of the streetscape plans at a general public information meeting for corridor residents, business persons and key players to take input. 7. Presentation of the plans to the Planning Commission and City Council for formal approval (2 meetings estimated). Once approved, the streetscape plans will serve as the basis for the preparation of construction documents in accordance with the approved PROJECT phasing. 8. Up to two meetings with the County Engineer and the City's Consulting Engineer to share ideas and establish a framework for cooperation and coordination and review plans and cost estimates. 9. Meetings as necessary with City Staff to review background, collect data and present plans. B. ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. The preparation of construction documents in accordance with the approved PROJECT phasing. Depending on how the streetscape improvements are funded, the CONSULTANT may or may not provide bidding services. At a minimum, this phase will include the preparation of construction plans and specifications. All work will be completed consistent with Ramsey County's implementation schedule (see Attachment B). 2. Construction observation, staking and /or consultation. 3. Photo imaging of streetscape elements so that they can be viewed as to character and location prior to their construction by the CITY, corridor residents, business persons and key players. The subject of photo imaging may be entry features, signage and streetscape character. (Estimated cost per photo image is $500.) City of Falcon Heights /Contract Proposal Page 2 4. The purchase of aerial photography (200 scale) for the corridor in the event photography is not already available from the CITY. (Estimate from Markhurd is $420.) 5. Meetings in addition to those described in Phase 1 Streetscape Plan. (Estimated at $225 per additional meeting.) 6. If the process determines that a structured Town Meeting is needed to take input, this service can be provided for a fee estimated in the range of $1,000 to $1,300. C FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: 1. For the CONSULTANT'S Basic Services described as Phase 1 Streetscape Plan, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment A) plus incidental expenses not to exceed NINE THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($9,750.00). 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the CITY on a monthly basis as work is completed and shall be payable within 30 days of receipt by the CITY. D. CITY RESPONSIBILITY The CITY shall be responsible for the following: 1. Aerial Photography. 2. Meeting notices, mailing and scheduling. 3. An electronic file for the corridor. 4. List of key contacts. 5. Topographic mapping. 6. Such other background information as may have a bearing on the PROJECT. City of Falcon Heights /Contract Proposal Page 3 E. TERM, TERMINATION, SUCCESSORS, ASSIGNS 1. The Term of this agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CITY and the CONSULTANT. Phase 1 is intended to be completed by January 1,1995. 2. Termination may be accomplished at any time by written notice ten (10) days prior to termination. This shall not relieve the CITY of its obligation to pay for the full value of the services performed to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. F. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. G. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion sex or national origin. Such action shall include but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. City of Falcon Heights /Contract Proposal Page 4 H. AUTHORIZATION IN WITNESS WHEREOF, the CITY and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,1994. CITY OF FALCON HEIGHTS In Presence of: HOISINGTON KOEGLER GROUP INC. In Presence of: 11...E t itLI Fre L. Hoising aV, President Michael J. roeder City of Falcon Heights /Contract Proposal Page 5 ATTACHMENT "A" HOISINGTON KOEGLER GROUP INC. 1994 HOURLY RATES Principal $85 -95 /hr Professional III $67 /hr Professional II $47 /hr Professional I $37 /hr Technical $25 -37 /hr Secretarial $35 /hr Testimony $130/1u- Incidental Expenses: Mileage 28¢ /mile Photocopying 15¢ /page Outside Printing Actual Cost Diazo Printing Actual Cost ATTACHMENT "B" LARPENTEUR RECONSTRUCTION PROJECT DEVELOPMENT/IMPLEMENTATION PROCESS 1. Informational Meeting(s) Jul 1994 2. Prepare and Submit Project Path Report to MnDOT /FHWA Jul /Aug 1994 3. Submit Categorical Exclusion Sep 1994 4. Public Hearing Oct 1994 5. Prepare and Submit Study Report to MnDOT /FHWA Dec 1994 6. Submit Right -Of -Way Plan to MnDOT /FHWA Dec 1994 7. Right -Of -Way Certificate No. 1 Oct 1995 8. Complete Final Plans and Specifications Oct 1995 9. Municipalities Approve Final Plans and Specifications Nov 1995 10. Submit Final Plans and Specifications to MnDOT /FHWA Dec 1995 11. Advertise /Distribute Plans and Specifications for Bidding Feb 1996 Meeting Date: 8/3/94 Agenda Item: C 9 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request that the city continue support of the RSVP program SUBMITTED BY: Carol Thompson, Assistant Director, Greater St. Paul Retired Senior Volunteer Program REVIEWED BY: Carla Asleson, Administrative Assistant/City Planner EXPLANATION/SUMMARY: The city has been making an annual contribution to the Retired Senior Volunteer Program since 1989. This program supports the services provided to the city by senior volunteers Bernice Lindemann and Bernie Broderick. Staff is recommending that a contribution in the amount of $40.00 be made for 1994. This is the same amount donated in 1993. RSVP meets the criteria for donations as defined by the City Council in the city's administrative manual. ACTION REQUESTED: Authorize a $40.00 donation to the Retired Senior Volunteer Program ........��7� .-`�7 F�- .iii i�/'�F.�1S•: -i i:- :.lF {:.}i.. ::.�i!�. -n j:- _��a�: Meeting Date: 8/3/94 Agenda Item: C 10 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Designation of streets to be posted "No Parking" and "Permit Parking Only" during the State Fair SUBMITTED BY: Carla Asleson, Administrative Assistant/City Planner EXPLANATION /SUMMARY Public streets are open to the general public whether or not the users are residents of the community through which the streets pass. Local parking restrictions must make sense for the long term, on -going health and safety of the community rather than just to avoid short-term inconvenience to those that live along the streets. Therefore, each year prior to the State Fair's start, the city prepares to control parking to make sure that emergency vehicles have access through the city's streets and to fire hydrants on streets that are heavily impacted from Fair traffice and parking. It also provides for temporary parking permits to residents of multi- family dwellings that are heavily impacted by fair parkers. Typically, if the city's ordinances are carefully and consistently enforced by the police, many traffic and parking problems associated with the State Fair are avoided. The use of park and ride lots has also reduced some of the traffic over the past few years. The following lists of streets /areas to be posted are the same as in 1993: "No Parking" 1) All of Northome, water side of street 2) All of Hollywood Court, both sides and alley 3) St. Mary's Street, Fry Street, Maple Knoll Drive, and Garden Avenue west of Snelling on both sides 4) Water side of all streets north of Larpenteur, between Snelling and Hamline running to Roselawn (Exceptions: Sheldon, Pascal, and Simpson Streets north of Ruggles Avenue, Albert Street, and Holton Street will not be posted) Snelling Drive north and southbound both sides of Snelling Avenue 6) Tatum Street 1,300 feet north of Larpenteur Avenue, both sides 7) Lindig Street on water side, including cul -de -sac 8) Larpenteur Avenue from Snelling to Cleveland, both sides 9) Fairview Avenue 1,300 feet north of Larpenteur on both sides August 3, 1994 Item C -10, cont. "Permit Parking Only" 1) East side of Arona from California to Crawford, except where presently posed "No Parking" 2) East Snelling Drive from Idaho to alley between 1642 Snelling Drive and Pizza Hut 3) West side of Fry Street in front of the Fry Apartments 4) Approximately two car lengths in front of the group home at 1746 Snelling Avenue Ramsey County regulates parking on Hamline and Hoyt Avenues. ACTION REQUESTED: Approval of parking designations :L I =I 1 I I I l' CLEVELAND AVE. L L7i J O 8 N T c z On D se X T 2 12X 1 O O —I 53 m m y D 2 r O 71 s D fA C _._0 Fll T e fee= 1 M R ST. ■D o 0 ��g�� 115 O M e Da� PRIOR AVE, NE. o 1- 0 oiosa00 z -n OD cob a�n P I R~ -n G o O_ RTNER AVE, 1 Q Q V— C) Z PRIOR I C Z m e l al P QQ r. i N T/,Ty(yl E T ele oo to ie e o o e e e o e e e e e e e ST, 0 iel1 rr 11 i y _o D 11 FAIRVIEW AVE. e p a ID Z m 17 p irb 0 _r, Z IR .3 z m N O 1 oo ©oe e e D 1 I I I e r I J r lC —•F •ee pla r. A SNELLING AVENUE 10 111111 0000mau I I I o1110• 1 7 1 INS10aocoaccaa 1.1.1.11.1.1.1.11.1 ;SB O 11 °lel•1 °1.1.1.1 °1.1.1.1 I•i•I.1 1.1-1-1-1-1-1-1-1-1.1 D A ST, o B I i 1' --o nn >•1 °I 1 1 1 1 1 1°1 g jgg m 1innilign. m m -•m -z B m v— Dlele lele e le l• le le totele lelei •Reielelelel•lel•I•1•1i0 p m im D i• N ST. m' •1.1•:ee I e 'eee- eeee `I 00000 Tr' 111011111111:11111111. 1•1 °1.1.1.11.1.1 °I•I 00114400 I PASCAL ST. g �iiiiiil e ee •0000o a_ asevee� 0 J Q3- a e o e I I IIIJI I .oe 0 m. CIO B S ST. O b 1 e.- �°�•1• 1 E• 1 11111 1 HAMLINE AVE. SENT ONE'':.::::.;:::;.. Meeting Date: 8/3/94 Agenda Item: C -11 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Acceptance of the State of Minnesota Urban and Community Forestry Challenge Grant for $4,000.00. SUBMITTED BY: Linda Treeful, City Forester REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: The city applied for $5,000.00 and received $4,000.00 through the State of Minnesota Urban and Community Forestry Challenge Grant Program. The grant will be used to "speed up" the city's boulevard tree trimming program. Most of the grants through this program were earmarked for tree planting or educational projects. Although tree maintenance was an eligible category for grant applications, apparently Falcon Heights was one of a few and, perhaps, the only, community which received a grant for tree maintenance /trimming. Part of the reason the grant was awarded was because the forester agreed to a verbal request to give an oral report to the Minnesota Shade Tree Advisory Committee and produce a written report explaining how our tree trimming program was established including the hurdles that had to be overcome in order to get it approved. The hopes are that by providing this information, other communities will find it easier to establish tree maintenance programs in the future. ACTION REQUESTED: Accept the State of Minnesota Urban and Community Forestry Challenge Grant for $4,000.00. I. No. 0-94 CITY OF FALCON HEIGHTS O R D I N A N C E Date June 22, 1994 AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 5 OF THE CITY CODE RELATING TO TOBACCO PRODUCTS D. Tobacco Related Products 1. License Required. No person shall keep for retail sale, sell at retail or otherwise dispose of any tobacco product as defined in this ordinance at any place in the city without a license. Application for a license should be made to the city clerk on a form supplied by the city. Upon filing of the application and payment of the required fee as stipulated in Section 5- 5.01 of this code, the application shall be presented to the city council for consideration. 2. Definitions. a. "Tobacco related product" means cigarettes, cigars, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready, rubbed and other smoking tobacco; snuff, snuff flower, cavendish, plug and twist tobacco, fine cut and other chewing tobaccos; shorts, refuse scrips, clippings, cuttings, and sweepings of tobacco prepared in such manner as to be suitable for chewing, sniffing or smoking in a pipe, rolling paper or other tobacco related devices. b. "Self service merchandising" means open display of tobacco products that the public has access to without the intervention of an employee. c. "Individually packaged" means any package containing only one individually wrapped item. Included are single packs of cigarettes, single bags of tobacco for rolling, individual cans of tobacco for chewing or sniffing. Not packaged packs of cigarettes or similar packages containing Page 2 multiple cans or containers of tobacco suitable for smoking, chewing or sniffing. 3. License Shall Be Displayed. Every license shall be kept conspicuously posted in the place for which the license is issued and shall be exhibited to any person upon request. 1. Rcotriction°. No liccn3c °hall bc io3ucd to any appli ant for thc 3a -o product at any placc othcr than hcr/hi3 cotabliohcd placc of bu3inc 3o. No liccn3c Shall bc i°3ucd for thc °alc of tobacco rclatcd °hall any liccnoc bc i3aucd for thc °alc of tobacco rclatcd product° at morc than one placc of bu3inco°. 'W::.: .::.;.::::::::;ONW.:.;: far.::: NO:;;sas:::.oV.:; ':i::y};:: Lij:::i;i.:::::: i.: i::: i:::: iiS:.:.... ?:.::::::.!F:..::v:: i::ii:�iii;}:.y:::.. ::v :;:•.i... }'T:Y:._ LS.... �L, :::::;fiSiS;::::::::'::. yii;.;!.y ^y,. 'f,.i:::�:':•::i::::: ::::•::i::i:(:i:ii Tii::�: ?i "i:4: iiii :i ti '''liiiy:ii: i.: :i::i :::ii::: ��':i::i::: ;:::....�•:i::i: ry::ii:'::' ?::iiii:'i:':::. ':::ii::::•:: t000dpgawWageatiaegigiRmEwgmEhAWNEWIR46 ofulmaliamop 0 :::::41h 0 #g:: ;;:::fro #4_m.0::::: 0da11:' ackaged.:::: >toba co.::<p uc ean e;:;:: >1.:::::>b0: >:e.4:: 'ems:. d::::: :.:::.::f: vonlopk4toi Meeting Date: 8/3/94.. Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNC /L CONSIDERATION ITEM DESCRIPTION: Proposed revisions to the city's code regarding tobaccolicensing and sales of tobacco to minors, chapter 5, section 1.03 subdivision (D) and chapter 5, section 4.01 subdivision (A) business license fees SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Jerry Filla, City Attorney EXPLANATION /SUMMARY: prepared by Susan Hoyt I. PROPOSED ORDINANCE At the July 13, 1994 city council meeting, the council recommended changes to the city's licensing related to penalties for sales of tobacco products to minors. The recommended changes include penalties for the person making the illegal sale as well as for the tobacco license holder. The council recommended the following penalties: Fines to salespersons. A graduated fine for a salesperson selling tobacco products to a minor with the first fine at 25 and the next fine at 100. More than two violations in a 12 month period will result in charging the individual with a misdemeanor. Increasing penalties for vendors over a 12 month period. 1st violation: a 200 fine to store owner; failure to pay within 30 days may result in a two day license suspension. 2nd violation: a 500 fine and a two day license suspension; failure to pay within 30 days may result in a ten day license suspension. 3rd violation: license revocation for up to one year. All license suspensions and revocations require a hearing before the city council. Exemption for minor participating in supervised tobacco compliance check. This clause has been added by the staff after checking with other cities. It clarifies that minors used in compliance checks are not subject to penalties for making illegal purchases of tobacco products. Increased license fee to cover costs of compliance checks. The ordinance also proposes a license fee of 250 to cover the cost of processing the license and doing three compliance checks a year. The city has a policy of setting its license fees to cover the city's costs relatd to licensing that business. II. COMPARISON WITH NEIGHBORING CITIES' ORDINANCES (see tables I and II) License holders' penalties With the exception of the City of Shoreview ordinance, that provides for a license suspension on the first violation, the Falcon Heights ordinance penalizes the license holder more than the neighboring cities by imposing both a fine and suspension on the second violation. Roseville does not provide for license revocation at any time. White Bear Lake and North St. Paul, also members of the North Suburban Tobacco Compliance, currently do not have a specific penalty for license holders, but use the general licensing regulation that permits cities' to revoke licenses for not meeting the license requirements. White Bear Lake is unique in that it works with license holders who fail compliance checks by requiring them to submit a plan for preventing illegal sales rather than penalizing the license holder. III. ENFORCEMENT OF THE CODE It is most likely that violations under this ordinance will be the result of established compliance checks by the city and its police officers since it is necessary to document that the person illegally sold the tobacco product to the minor. The minor working on the compliance check is directed not to try to buy a tobacco product if he or she knows the sales clerk. Therefore, tobacco product to a minor in the compliance check will be making the sale because the minor is an acquaintance of the sales clerk. Currently, tobacco license holders that pass the compliance check are given a letter thanking them for their success. Council suggested that something more be available. The North Suburban Tobacco Compliance has access to stickers for the tobacco license holders to put in their windows demonstrating their commitment too and success at preventing sales of tobacco products to minors. IV. RESPONSES FROM TOBACCO LICENSE HOLDERS TO THE PROPOSED CHANGES The proposed changes to the code were sent to the six tobacco license holders in the city. One vendor, the operations manager of Tom Thumb, spoke with the city administrator about his concerns about the ordinance. He made four points: 1) that Tom Thumb provides on -going training of its sales clerks for tobacco compliance; this consists of training upon hiring and a quarterly handout that must be signed by the clerk and returned to the store manager; 2) that the 200 fine on the first violation is excessive since it is human nature to make mistakes despite the store managers' efforts to avoid them; 3) that the fine should be increased on the sales clerk from 25 on the first violation to a larger fine to make an impact on the sales clerk and 4) that the sales clerk is sometimes fired for selling to a minor. ATTACHMENTS: A proposed ordinance B Tables I and II comparing proposed penalties with other cities C stickers D letter to tobacco vendors ACTION REQUESTED: Discuss the proposed ordinance amendments and adopt with any additional revisions. O P:C OLI.. �c��c::: fir. Page 3 5. Tobacco Related Product Prohibited Calc3. No peraon 3hall ccll or give away any tobacco rclatcd product to any per °on under thc age of cightccn (18) ycaro. No percon 3hall 3c11 or di °pen °c any tobacco product through thc u3c of a vending machine; and, it ohall be unlawful for any peraon to offcr for oalc any individually packaged tobacco product by mean° of 3clf '3ing. (Amcadcd by Ordinance 0 91 9, June 19, 1992) 5. Tobacco Related Products Sales to Minors. No person shall sell a tobacco related product to any person under eighteen years of age. Any person convicted of violating this section shall pay a fine of $25 for the first violation payable to the court. Any person convicted of violating this section twice within a 12 month period shall pay a fine not to exceed $100 payable to the court. Any person convicted of violating this section more than twice within a 12 month period shall be guilty of a misdemeanor.]]]] 6. Administrative Fine, Suspension, or Revocation. Any violation of the restrictions attached to a tobacco product license shall be cause for a suspension or revocation of such license pursuant to the provisions of Section 5 -1.02B of the Falcon Heights Municipal Code. The first violation shall result in a fine of $200 to the license holder payable to the city. Failure to pay within thirty days from the date of the invoice shall result in a two day license suspension. A second violation within 12 months shall result in a fine of $500 payable to the city and result in a 5 day license suspension. Failure to pay the fine within 30 days from the date of the invoice shall result in a 10 day license suspension. A third violation within 12 months shall result in a license revocation. Licensees whose licenses have been revoked °hall ma not be eligible for another tobacco product license for one year from the date of license revocation. The city council may attach reasonable conditions to the reinstatement of a suspended or revoked license including the condition that the licensee and /or the licensee's employees complete, at licensee's expense, a training program, approved by the city administrator, which includes instruction on appropriate procedures for determining the age of customers and the effects of tobacco usage.]]]] Page 4 ii4ggAmpmx#4#Rgaom4gtomptam§gEPUgg#4gAUWAggiggiN :t ':r- o..:; i i::::.: i:. i :rf 'i; .:i :i i; :.::i' :iiii i ::..i:. j ':i':i :::::.:::i 1' i::::i:. v ji::i ....`.:<L �::.:.:�..i .:::::ii:::iiii; ::i i i::.:...:..:::li::::.::::ii•..: ?:.::.i •.:i':.ij:'v; Moved by: Approved by: Mayor BALDWIN In Favor GEHRZ Date GIBSON TALBOT HUSTAD Against JACOBS Attested by: Asst Administrator Date 3- PENALTIES FOR LICENSE HOLDERS FOR A TOBACCO SALE TO A MINOR IN THEIR ESTABLISHMENT E. R fitjr:flOttiSi fet t? Time period 12 mos. 12 mos. 24 mos. Not Specified 1st violation 200 fine; 150 fine 3 day 200 fine failure to suspension payin30 days results in a 2 day suspension 2nd violation 500 fine 2 day 30 day 400 fine and a suspension suspension minimum five (minimum) day suspension; failure to pay within 30 days results in a 10 day suspension 3rd violation revocation 5 day revocation 30 day for up to one suspension for up to one suspension year (minimum) year 4th violation revocation t..:: po.... X:: Lo O: :Natw5'C., :::Po communities of White Bear Lake and North St. Paul make revocation optional if the licensee fails to comply with the laws governing sales of tobacco rather than specifying a number of illegal sales that lead to revocation. This option is implied in their city codes because technically a city can attempt to revoke any license when the license holder violates the stipulations under which the license was issued. White Bear Lake attempts to work with its vendors rather than revoke licenses. If an illegal sale is made, the license holder is given the opportunity to submit a plan for preventing illegal sales in the future. 'St. Paul's ordinance gives the City Council the authority to deviate from these standards to make them more strict or more lenient as they deem appropriate to the situation. However, whenever the Council deviates from the standard penalties, they are required to make a written finding of fact detailing why the case was unique. E- 2_ PENALTIES FOR CLERKS THAT CONDUCT THE SALE OF TOBACCO TO MINORS MOY0056 proo.,440 Sh6revieW tortidek Heights Time period 12 mos. N/A' 24 mos. N/A 1st violation 25 fine $100 fine, or 25 fine at the option of the clerk, prosecution of a gross misdemeanor 2nd violation 100 fine $125 fine, or 100 fine at the option of the clerk, prosecution of a gross misdemeanor 3rd violation Prosecution of $156.25 fine, Prosecution of a or at the a misdemeanor optionof the misdemeanor clerk, prosecution of a gross misdemeanor State statute allows for a charge of gross misdemeanor. 2 St. Paul does not fine or prosecute clerks, as their insepctions are conducted by civilian inspectors rather than by sworn police officers. 3 Roseville's administrative penalties allow for a 25% increase in fine costs every time an offense is repeated. They have not yet had a clerk caught selling tobacco to minors more than one time. c 1 We don't sell tobacco to youth. .4■ .t ...r nv ..3, 3 .1 ;...1 Minnesota V Merchants Care 4 0 1 u--, -,,f0- v ,.1-'- 1 _77:11 ie i x rfo This establishment works i TO NOT SELL 7 1 This establishment works It 1 to not sell tobacco to teens. tobacco to teens. I L, I 0 V V Minnesota 1, Mirtnesota Merchants e merchants A it i■ CARE N CARE N asit .40 A A I D CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644-8675 15 July 1994 i__ ame of Tob Ven dor Address Dear In an effort to discourage illegal sales of tobacco products to minors in the city, the police have made compliance checks for illegal sales of tobacco products to minors over the past six months as part of the North Suburban Tobacco Compliance Project. Thanks goes to you for the work that you are doing to assure that sales of tobacco products to minors do not occur at your establishment. We recognize that this requires your time and care in training new employees to check for proper identification before a sale is made. The city plans to continue periodic tobacco compliance checks of local tobacco vendors. In conjunction with this enforcement activity, the city council is also revising its local ordinance that penalizes sales persons and tobacco vendors for illegal sales of tobacco to minors. Tobacco vendors (license holders) are included in the proposed ordinance because it is the vendors' responsibility to train their employees to check identification to avoid selling tobacco to minors. A summary of the proposed ordinance is enclosed for your review. It is somewhat similar, although not identical, to those of neighboring communities. The city council will be discussing and acting on this ordinance at its August 3, 1994 city council meeting. The meeting will begin at 6:30 PM. The proposed ordinance also provides for an increase in the current tobacco licensing fee from 40 a year to 250 a year to cover the full costs of administrative and police time in processing the license and carrying out three compliance checks a year. If you have any questions or comments regarding the proposed ordinance, please submit your comments in writing or call me prior to the meeting on August 3, 1994 or attend the city council meeting at 6:30 PM. Again, your efforts at controlling the sales of tobacco products to minors are greatly appreciated. Sincerely, Susan Hoyt City Administrator HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE (4) P ON RECYCLED PAPER TE 15 July 1994 SUMMARY OF PENALTIES UNDER THE PROPOSED TOBACCO ORDINANCE PENALTY FOR A PERSON WHO SELLS A TOBACCO PRODUCT TO A MINOR 1ST OFFENSE 2ND OFFENSE 3RD OFFENSE IN 12 MONTHS IN 12 MONTHS IN 12 MONTHS 25 payable up to 100 charged with to the court payable to court misdemeanor PENALTY FOR A TOBACCO VENDOR WHO HAS HAD AN ILLEGAL SALE OF A TOBACCO PRODUCT TO A MINOR IN HIS /HER ESTABLISHMENT 1ST OFFENSE 2ND OFFENSE 3RD OFFENSE IN 12 MONTHS IN 12 MONTHS IN 12 MONTHS OR FOR SALES DURING ANY TOBACCO LICENSE SUSPENSION 200 FINE 500 FINE License revocation payable to city payable to city for one year* AND 5 day license suspension* failure to pay fine failure to pay fine within 30 days within 30 days results in 2 day results in a 10 license suspension* day license suspension* license suspension and revocation requires hearing and action by city council A tobacco vendor who personally sells tobacco products to a minor would be subject to both penalties. TOBACCO LICENSING FEE A change from 40 a year to 250 a year to cover the administrative and police time for issuing the license and carrying out the compliance checks. Based on past experience, the administrative costs are estimated at 40 per year and police time and related costs are estimated at 210 per year. Meeting Date: 8/3/94 Agenda Item: 1- 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Minutes SUBMITTED BY: Pat Phillips, Secretary EXPLANATION /SUMMARY: Attached are the most recent minutes for the following commissions: 1. Parks and Recreation, dated June 13, 1994 2. Human Rights, dated July 12, 1994 MINUTES PARKS AND RECREATION COMMISSION June 13, 1994 PRESENT: ABSENT: Carol Weisberg Jackie Benson Steve Schugel Allan Weinand Morrie Nicholson Carol Kriegler, P R Director C -1 APPOINTMENT OF OFFICERS Item was tabled due to lack of a quorum. C -2 ICE CREAM SOCIAL PLANNING Discussion took place regarding last year's band and general satisfaction with their service. It was suggested that a variety type band again be booked to provide music with a fairly wide appeal. Several suggestions were made: "The Plaid Cats Roseville Community Band Quartet, the J.C. Band. C -3 USE OF HERBICIDES AND FERTILIZERS ON CITY PARK GROUNDS Carol Kriegler outlined the city's recent history of herbicide and fertilizer use in the parks. This was described as an "as needed basis" with no applications for the past two years until June 8. As in previous years, the application resulted in some phone calls voicing their opposition to the use of chemicals in a public park. Some suggestions were made concerning any potential future application. Included was the suggestion that applications be make in mid September to achieve the best results and avoid peak public use in the parks. Carol Kriegler indicated that staff will further research the issue and consider possible scheduling and posting options. It was agreed that this item might be further addressed at a later meeting due to lack of attendance. Meeting was adjourned at 7:50. Recording Secretary Cu/l/lc— HUMAN RIGHTS COMMISSION JULY 12, 1994 Present: Paul Martinez, Farook Meah, Sue Gehrz (Council liaison) Minutes: No additions or changes were recommended to the minutes of June 14. Reports, Requests, Recommendations, Activities: 1. Farook Meah was welcomed as our newest Commissioner. He lives in the Hollywood Court neighborhood and has a 14 year old son at Roseville Area Middle School. 2. Ice Cream Social The Annual Falcon Heights Ice Cream Social will start at 6:30 pm on Thursday, July 28, at Community Park. Hopefully all our Commissioners and their families will be able to come and take turns at our informational table. John will bring ADA phamplets and we will start recruiting people to help with the October "Turn Off the Violence" campaign. 3. Turn Off the Violence Project The Turn Off the Violence Community Action Guide was reviewed and provides almost everything we would need to sponsor a community -based violence prevention campaign including specific educational project ideas for all ages, sample City Council resolution, poster, press releases, facts quotes, handout flyers, sample letters to school personnel, clergy, and neighborhood watch members, scripts for speeches and education sessions, paycheck stuffers, and resources for ordering promotional materials. This is an upbeat, positive campaign with two goals: (1) to make people aware of non violent ways to deal with anger and conflict, and (2) to help people realize that violent entertainment influences our attitudes about the acceptability of violence...and among all the influences on violent behavior, that is one influence we can choose to turn off. Turn Off the Violence is celebrated on Thursday, October 27. Since the Human Rights Commission has been working on strategies for taking a more proactive role in preventing some of the violence and hate crimes associated with racism, sexism, and other forms of discrimination, sponsorship of this campaign would be an effective way to kick off our work in this area. The following action steps were outlined: Councilmember Gehrz will request authorization from the City Council for the Human Rights Commission to sponsor a "Turn Off the Violence" Campaign in October and to apply for funds from the Ramsey County Violence Initiative Neighborhood and Community Task Force and from the City for supplies for the campaign. Project costs are estimated as follows: 2000 Static Stickers 700 30 logo caps for volunteers 300 500 logo balloons 100 2000 brochures 200 Total $1300 -Begin promoting campaign and recruiting volunteers at the July 28 Ice Cream Social. Publicize "Turn Off the Violence" in local newspapers and include an informational flyer in the October city newsletter to be distributed around October 15. Sponsor an educational seminar in early October (possibly Wed., Oct 5) using the "Silhouettes" presentation and providing an opportunity for youth and adult discussions about non violent alternatives to handling anger. Recruit residents of all ages to volunteer on Saturday, Oct. 22 to deliver a packet to every household in Falcon Heights including a static sticker for TV screen or window, an informational brochure, a list of local resources for prevention and intervention, and an invitation to an October 27 event (yet to be determined). Recruit volunteers to tie bunches of 500 "Turn Off the Violence" balloons at City Hall, city parks, and schools. Offer speakers on violence prevention to community organizations. Work with Falcon Heights and Brimhall schools to determine how we can support their efforts at making schools and playgrounds welcoming and safe and to recruit youth volunteers for the October 22 packet delivery and balloon project. In August send a letter to our local church, law enforcement agencies, businesses, university campus, and civic organizations inviting them to participate in this campaign in whatever way they can. On October 27, sponsor some kind of community event to celebrate people's interest and involvement. Tape and rebroadcast. 4. Survey or questionnaire The original purpose of doing a questionnaire or survey was to determine what issues or projects the Human Rights Commissioners should address but, if we plan to sponsor a violence prevention initiative, this may no longer be necessary. Consensus was to table this pending feedback from other commissioners.