HomeMy WebLinkAboutCCAgenda_94Sep14 City of Falcon Heights
AGENDA
Regular Meeting of the City Council
September 14, 1994
I. CALL TO ORDER: 7 p.m.
II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD
JACOBS HOYT ASLESON
ATTORNEY ENGINEER
III. COMMUNITY FORUM
IV. APPROVAL OF MINUTES: August 24, 1994
V. PUBLIC HEARING: None
VI. CONSENT AGENDA:
C -1. Disbursements
(unavailable at present but will be delivered to
councilmembers prior to meeting)
C -2. Approval of wage increase for election judges
VII. POLICY AGENDA:
P -1. Request for approval of the Ride Along Program
ACTION:
P -2. Authorization to request a donation for the Fire
Department Fall Open House
ACTION:
P -3. Recommendations on Falcon Heights's approach to the
functional consolidation of Ramsey County roadways
ACTION:
P -4. Community Park pathway and vita course (exercise
stations) improvements
ACTION:
P -5. Request for authorization to proceed with expenditures
for site improvements in front of city hall
ACTION:
(over)
Page 2
Council Meeting
September 14, 1994
P -6. Proposed amendments to Chapter 9 Section 2.04
Subdivision 1 c. of the zoning code related to the
height and setback of detached garages.
ACTION:
P -7. Proposed resolution certifying the proposed general
fund budget of $1,094,473 and certified levy of
$520,887 to the Ramsey County Auditor
ACTION:
P -8. Establish public hearing dates for the taxation
hearing commonly called Truth -In- Taxation
ACTION:
P -9. Cities Week Neighborhood Events
ACTION:
VIII. CITY INFORMATION AND ANNOUNCEMENTS
IX. ADJOURNMENT
CITY OF FALCON HEIGHTS
REGULAR CITY COUNCIL MEETING
OW(
MINUTES OF AUGUST 24, 1994
Mayor Baldwin convened the meeting at 6:35 p.m.
PRESENT
Baldwin, Gehrz, Gibson Talbot, Hustad, and Jacobs. Also present
were Hoyt, Asleson, Bachman, and Maurer.
COMMUNITY FORUM
There were no comments from the floor.
MINUTES OF AUGUST 3, 1994
Minutes were approved as presented by unanimous consent.
CONSENT AGENDA APPROVED
The Council approved the following consent agenda by unanimous
consent:
1. Disbursements
a. General disbursements through 8/11/94, $46,895.77
b. Payroll, 8/1/94 to 8/15/94, $11,514.31
2. Licenses
3. Accepted of the resignation of Dave Bowers from the Human
Rights Commission
4. Authorization for purchase of a television set for the
Fire /Rescue Department
5. Request for authorization to enter into an agreement to hire
a city auditor
6. Request for final payment for 1994 sealcoating
7. Scheduling a budget workshop
8. Purchase of waste receptacles for parks
9. Approval of election judges for the 1994 state primary
election
Councilmember Jacobs wished to have it noted for the record that he
did not feel that the Fire Department needed to purchase a 31
television set; he felt a smaller set would be more appropriate.
It was noted in Parks Director Kriegler's staff report on C -8 that
while the Iron Mountain Forge receptacle was not the lowest bid
received, it was the best value received among quotes submitted.
The Iron Mountain Forge receptacle, unlike the others, includes a
galvanized trash can.
UPDATE ON NEIGHBORHOOD TRAFFIC CONTROL
Administrator Hoyt reported that traffic studies had been completed
in the Falcon Woods neighborhood. Traffic counters reported a few
cars going very fast but that overall, speeds were within the speed
limit. Police in unmarked vehicles monitoring the traffic did not
turn up any speeders. Hoyt suggested that, if the Council wished
to take further action, the most appropriate method would be a "no
outlet" sign at the entrance to Falcon Woods, which might eliminate
the occasional non resident who is looking for an outlet to
Larpenteur Avenue. She discouraged the use of "Slow for Children"
signs, as they have been found to not be effective and are
increasingly not used because most cities want all residential
streets to have traffic watch for children.
After discussion, the Council decided to not erect the "no outlet"
sign. Councilmember Jacobs commented that the issue is not the
"outlet it is speed. While the police will attempt to monitor
speeds, Councilmember Jacobs stated that the police need the
assistance of residents of the neighborhood and said that a police
presence in the city 24 hours a day should help.
CITY /COUNTY SUPPLEMENTAL AGREEMENT PERTAINING TO PARK PATHWAY
Administrator Hoyt explained that Ramsey County had agreed in a
previous contract to re -seed and reconstruct the pathway at
Community Park at the time of the Cleveland Avenue reconstruction.
This reconstruction has not been completed to the satisfaction of
the city. City staff have met with the County and have worked out
an amendment to the agreement regarding this path. The County is
proposing to give back $2,000 of the contract amount and the city
will perform the reconstruction on its own. Parks Director
Kriegler and City Engineer Maurer have determined that this amount
will be more than adequate to cover the city's reconstruction
costs. The Council found this amendment satisfactory and
authorized the administrator to sign the contract amendment.
DISCUSSION ON THE ITINERANT SALESPERSONS AND SOLICITORS LICENSE
REQUIREMENTS
Councilmember Hustad explained that he had asked for this item to
be on the agenda after hearing from a constituent about paid,
professional solicitors canvassing the neighborhood. He commented
that paid solicitors may be more troublesome to the community than
neighborhood canvassers, and asked for the Council's input and
reactions to the issue.
Mayor Baldwin commented that this is a sticky matter because of all
the First Amendment issues that accompany solicitation. He
questioned why the city would want to regulate solicitors. If it
is a matter of public safety, for profit and non profit solicitors
should be treated in the same manner.
Attorney Bachman reported on some research that he'd done on
solicitors. This issue has been taken to state supreme courts
around the country, but not in Minnesota as of yet. He advised
that if the Council found a compelling governmental reason to
regulate solicitors, it could be attempted. However, there are
numerous Constitutional issues that would be roadblocks to
regulation, including freedoms of speech and religion, and the
right to interstate travel.
Mayor Baldwin stated that he didn't see a compelling interest for
further regulation. Councilmember Hustad agreed and thanked
Attorney Bachman for his research.
Administrator Hoyt requested and received authorization from the
Council to work with Attorney Bachman to make propose minor
clarifications to this section of the code to regulate itinerant
merchants and solicitors. These changes would make the existing
regulations on solicitors more succinct, understandable, and
enforceable.
UPDATE ON "TURN OFF THE VIOLENCE" CAMPAIGN
Councilmember Gehrz reported on the Human Rights Commission's plans
to commemorate the "Turn Off the Violence" campaign on October
22nd. Volunteers will be doing a door to door information
campaign, and will also do a follow up survey to determine the
effectiveness of their efforts. A $700 grant from the Ramsey
County Non Violence Initiative has been secured. The Human Rights
Commission is requesting another $500 from the city to for "Turn
Off the Violence" identifying hats and photocopying costs.
Councilmember Gibson Talbot commended the Human Rights Commission
for their work. She noted that, in the past, this Commission has
rarely used its budget funds and that this is an effective use of
their money. Councilmember Hustad stated that he liked the idea of
the follow up survey.
Motion by Councilmember Gehrz to authorize a $500 transfer of funds
to the Human Rights Commission for costs associated with their
"Turn Off the Violence" campaign. Motion passed unanimously.
SCHEDULING CITY COUNCIL FALL RETREAT
The Council discussed possible dates for the Council /Staff Fall
retreat. After discussion, the retreat was scheduled for November
4 and 5.
REQUEST FOR AUTHORIZATION TO PROCEED WITH THE SELECTION PROCESS
FOR A CITY ACCOUNTANT
Administrator Hoyt reported that a position description has been
written for the city accountant position and she requested
authorization to advertise for applicants and proceed with
placement. The position is currently open with the resignation of
City Finance Director Tom Kelly. Motion by Councilmember Hustad
to authorize the administrator to advertise for the position of
city accountant. Motion passed unanimously.
INFORMATION ON THE NATIONAL CONGRESS OF CITIES
The Council was informed that the National Congress of Cities'
annual convention was going to be held in December in Minneapolis.
This is a time for the Council to attend a national conference
without incurring great expense to the city. Councilmembers were
asked to inform staff if they wished to attend or wanted more
information.
CONSIDERATION OF THE EXISTING CITY ORDINANCE REQUIRING THE
DISCONNECTION OF STORM SEWER DRAINAGE INTO THE SANITARY SEWER
SYSTEM
Administrator Hoyt reported that there are eight homes in Falcon
Heights that are discharging storm sewer water into the sanitary
sewer system. The St. Paul Water Utility has asked that the city
enforce an existing ordinance that prohibits this practice. Hoyt
requested that the Council direct staff to work with these property
owners to make modifications to their water system, bringing these
properties into conformance with city code.
Councilmember Gehrz asked if these modifications would require the
service of a professional. Administrator Hoyt replied that it was
her understanding that the modifications were fairly simple. City
staff would assist homeowners by explaining how to perform the
disconnection and /or by providing the homeowner with the names of
professionals licensed to work in Falcon Heights.
CITY ANNOUNCEMENTS
Councilmember Gibson Talbot reported that there had been good
attendance at the Curtiss Field picnic supper for the Time -In
Program.
Administrator Hoyt reported that State Fair parking signs were up
and parking ordinances being enforced. She reminded the viewing
audience that there is no parking allowed on lawns. Hoyt also
reported on miscellaneous small public works improvement projects.
ADJOURNMENT
The meeting adjourned at 7:37 p.m.
Tom Baldwin, Mayor
Carla Asieson
Recording Secretary
CONSENT >;::;:C.:> <:N :::.:::.N:> E: >::':::?YilON.'
Meeting Date: 9/14/94
Agenda Item: C 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Disbursements
SUBMITTED BY: Roland Olsen, Accountant
REVIEWED BY:
EXPLANATION /SUMMARY:
a. General disbursements through 9/12/94, $113,481.77
b. Payroll, 8/16/94 to 8/30/94, $10,290.45
ACTION REQUESTED: Approval
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DATE 009/16/' 4 "'IMF_ 42 CITY— OF FA CON HE I GP. 'CuU'VC.I L REPORT-
PAGE 1
APPROVAL OF BILLS
PER END ING:. __09 -15-94
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
l ALLIED BLACKTOP CO STREET REPAIR STREETS 27,577.95
09 CARLA ASLESON ELECTION 17.89
99! CARLA ASLESON ADMINIST 4.73
CARLA _ASLESON 83 TIF 5 01
CARLA ASLESON CARLA ADMINIST 6.50
..ss; TOTAL FOR CARLA ASLESON 31.13-
AMERICAN LINEN SUPPLY CO. FIRE FIG 139.07
s .L. ELL AMERI- STAR LIGH OUTDOOR BUILDING —BULBS 1_6_4_._1_7_
l il°s BROWNING— FERRIS IND. SEPT: BUILDING 140.56
i CARE AIR CONDITIONING A/C RECHARGE BUILDING 69.50
9 9b1
27 SHAW SHINGLES LUMBER COMPANY SHIN CURTISS FIELD PARK MAI 38.69
rrer i SHAW LUMBER COMPANY VITA COURSE MATERIALS PARKS CI 226100.r
zr 1E** TOTAL FOR SHAW LUMBER COMPANY 264.69 ib
O° COLONIAL INSURANCE STD INS FIRE FIG 45.65
se
_ss COLONIAL INSURANCE STD INS' FIRE PRE 36.45
L TOTAL FORCOLONIAL_ INSURANCE 82. 10
)red CONWDRTH, INC. JUNE SVC CDBG GRANT 65.00
'ti DAHLGREN SHARDLOW UBAN FEES PLANNING 37.50
i'
Yj E -Z RECYCLING, INC. C AUGUST RECYCLING 83 TIF B
Lz
FOCUS NEWSPAPERS TOBACCO ORD /ELECTION LEG' SLAT 137.83
ji''i W. W. GRAINGER, INC. MI SC SHOP /CLEANING SUP BUILDING 168.61
z
zL l
1zi HERMES FLORAL COMP, TAFT FLOWERS EMPLOYEE 31
.)„I INSTY PRINTS PLUS BROCHURE NATL NIGHT OUT POLICE 77.18
(LL INSTY- P RINTS PLUS... -IIISC ADN11VU_ST 71.02
5 TOTAL FOR INSTY— PRINTS PLUS 148.20
fs
IVERSON, TERRY TAUG tDMINIST 5.88
I IVERSON,: TERRY AUG FIRE PRE 70.00
if
°1 IVERSON,. TERRY GAVEL CLUB FIRE PRE 7.97
t TOTAL. FOR _IVERSON, TERRY 87'. 85
j i �1 DAVID W. KRIESEL,. INC. SEPT BLDG INSPECTIONSD PLANNING 500.00
Ic1 LEONARD, STREET DEINARD CIVIL LEGAL THRU 8-15 LEGAL 123.50
H. MCI TELECOMMUNICAT IONS ULY_LONG DISTANCE BUILDING 11.56
I
1 M -75 BUILDING MAINTENANCE AUGUST JANATORIAL BUILDING 154.43
-MP1ER STEWART ASSOC. -JULY ENG SVC ENGINEER 2,599.51
DATE 09/15! °,4 TIME ,C CITY uF FALCON HEIGH COUNCIL REPORT PAGE G
APPROVAL OF BILLS,
PERIOD ENDING: 09 -15 -94
c`)i:,` CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
Os
METRO. WASTE CONTROL COMM OCTOBER SEWER__ SANITARY 38 592.00
MIDWEST BUSINESS PRODUCTS ADMINIST 76.78
MN CONWAY FIRE SAFETY FIRE EXTINGISHER RECHARG BUILDING 33.07
MN CONWAY FIRE SAFETY FIRE EXTINGUISHERRECHARG 53,20
TOTAL FOR MN CONWAY FIRE SAF 86.27
0,, MN DEPARTMENT OF REVENUE 9 -15 MN WITHHOLDINGS ADMINIST 582.65
NSP SIREN AUGUST EMERGENC 6.28
0 NSP AUG ELCTRIC AND GAS PARK MAI 88.14
NSP JULY ELECTRIC SANITARY 148.28
TOTAL FOR NSP 242.70
NSP AUGUST STREEET'LIGHTS STR. LIG 1,891.84
IcoF
Act. 29681 NATIONAL LEAGUE OF CITIES BALDWIN GEHRY CONFERNC,LEGISLAT 670.00'
.,....1 HOYTCONFERENCE FEE ADMINIST 470.00
O TOTAL FOR NATIONAL LEAGUE OF C 1,140.00
�.JeL
NORTH STAR STATE BANK FED /FICA 9 -15 WITHHOLDIN ADMINIST 3
O;f1 ON SITE SANITATION, INC 7- 15- 8- 11PORTA POTTY PARK MAI 60.65
O N E P L U S T O I N C F I R E "PREVENT WEEK MTRLS 426.00
t>cl OXYGEN SERVICE COMPANY COMPRESSED OXYGEN RESCUE S 23.77
zi
PERA PHIULLIPP PREMIUM ADMINIST 12.00
a ,1;zt PERA SWENSON.PREMIUM FIRE PRE 12 00 1
PERK BAUMANN PREMIUM FIRE FIG 12.00
zz i TOTAL FOR PERA. 6.00
is PHILLIPS, PATRICIA BANK MILEAGE FINANCE 5.60
0, PHILLIPS, PATRICIA KITHGEN SUPPLIES ADMINIST 29.37
TOTAL FOR PHILLIPS, PATRICIA 3 4.97
51 1 PIONEER PRESS NEWSPAPER 9 -8 TO 11 -30 ADMINIST 18.00
CITY OF SAINT PAUL HYDRANT MAINTENANCE WATER FU 2,145.00
F RAMSEY,COUNTY SEPT INS ADMINIST- 2,850.75
a.
ii CITY OF ROSEVILLE' SEPT POLICE SVC POLICE' 20, 181.50
s
S S TREE SPECIALISTS IN TREE REMOVAL 357.84
.J >I S S TREE SPECIALISTS IN TREEM REMOVAL ELMS TREE PRO 1,033.77
S S TREE SPECIALISTS IN: TREE PRO 1,033.77—
9 S TREE SPECIALISTS IN ELMS TREE PRO 1,003.77
j TOTAL FOR S S TREE SPECIALIS 1,361.61
SUBURBAN HARDWARE MISC HARDWARE BUILDING 27.15
DATE 05 %1b/ :-4 -IME 0 c3 CITY. OF FALCQNHEIGH__ COUNCIL_ REPORT PAGE
APPROVAL OF BILLS
PERIOD _ENDING: ._09 -15-94
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
SUBURBAN HARDWARE MISC HARDWARE 20.59
SUBURBAN HARDWARE_ ____.____J+,.ICS_HARDWBEE 47.54
SUBURBAN HARDWARE MISC HARDWARE 26.81
4_ SUBURBAN HARDWARE MISC HARDWARE 16.69
TOTAL FOR SUBURBAN HARDWARE 138.78
1_;' SUPER AMERICA FUEL FIRE FIG 90.46
.__SUPER AMERICR FUEL _RESGIJE_S__ __59,06
SUPER AMERICA FUEL PARK MAI 27.76
)h5. SUPER AMERICA FUEL STREETS 38.87
_IOTAL F_flR SUPER �MEBI CB 2,16_,_15__
c TAFF, SUSAN HOYT REIMBURSEMENT ADMINIST 165.00._
TAFF SUSAN_ ._HO Y1 RE ILIBURSEI+1ENT__MEETINGS ADMINIST 34.50
rsv
<r
TOTAL FOR TAFF, SUSAN HOYT 199.50
T.A.SCHIFSKY
SONS ASPHALT STREETS 42:09
TARGET FILM DEVELOPING ADMINIST 29'.42
bi
J. O. THOMPSON PAINT SUPPLIES BUILDING 95.47
TOLL COMPANY COMPRESSED AIR CYLINDER 218. 26
U.S. POSTMASTER STAMPS ADMINIST 1,740.00
US POSTMASTER POSTAGE PERMIT SANITARY 240.00
USWEST CELLULAR JULY SVC RESCUE 5 22.33
USWEST COMMUNICATIONS AUGUST PHONES PARK R 168.19
USWESTCOMMUNICATIONS PHONES CITY HALL BUILDING 98._84
'r USWEST COMMUNICATIONS SEPT FIRE PHONES FIRE FIG 58.45
TOTAL FUR USWEST•COMMUNICATION 525.48
`H VIKING SAFETY PRODUCTS TRIPOD AND HARNESS SANITARY ^'1, 286.'35
ACCOUNTEMPS week_ ending 8- 12 _FINANCE_ 513..00_
BUSINESS RECORDS CORP. optech supplies ELECTION 0.00
_._BUSINESS_RECORDS CORP._ ELECTION 17.43__
TOTAL FOR BUSINESS. RECORDS COR 17.43.
c. CUSTOM TURF INC line replacement 1918aut 254.94
j; `i HOLDSWORTH ASSOCIATES tuberculosis traning kit RESCUE S 145.95
O -TWO SYSTEMS.INTERNATION oxygen repair RESCUE S 72.94
0 -TWO SYSTEMS INTERNATION ox p
oxygen repair RESCUE S 72.91
It TOTAL FOR _O- TWO SYSTEMS INTERN___ 145.85
J PRAIRIE RESTORATIONS spot spraying COMM PARK PARKS CI 229.08
PRAIRIE RESTORATIONS SEEDLINGS- PURCHASE /INSTA PARKS CI 1,008.00
t„f
DATE k9 /16/94 TIME 03:a3 CITY OF HEIGH COUNCIL REPORT 7-AGE 4
1 APPROVAL OF BILLS
PERIOD ENDING: 09-15-94
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
TOTAL FOR PRAIRIE RESTORATIONS 1,237.08
SUBURBAN CHAMBER COMMERCE MAYORS BREAKFAST ADMINIST 8.00
SHARON TIMMONS REFUND PARK RENTAL FEE 0.00
o SHARON TIMMONS REFUND PARK RENTAL ;50.00
TOTAL FOR SHARON TIMMONS 50.00
ST PAUL WATER UTILITY AUGUST WATER BUILDING 304.30
ST PAUL WATER UTILITY AUGUST WATER PARK MAI 10. 21
TOTAL FOR ST PAUL WATER UTILIT 314.51
BRODERICK, BERNARD REIMBURWSE MILEAGE ADMINIST 10.94
DOUGLAS RESLER RELOCATION EXPS FINAL 29.1E
iv Bykowski,Jeemnie TIME IN SUPPLIES PARK PRO 8.45
TOTAL FOR BANK 01 115 401.14
a
GRAND TOTAL 115 401.14
P
'az
611
1
91
PERIOD END DATE 08 /31/94 *FILE NOT UPDATED PAGE 1
SYSTEM DATE 08/30/94
C H E C K R E G I S T E R
CHECK -CHECK EMPLOYEE NAME CHECK CHECK
TYPE DATE NUMBER NUMBER AMOUNT.,
CO -2 3 -94 I BAL' I THOMAS 22588' 300. S 1
COM 8 30 94 6.GEHRZ, SUSAN 22589 217.05
CON 8 30 94 8 JACOBS, SAM 22590 277.05
COM 30 94 --10 JAN GIBSON TALBOT 2259 I 69. 05
COM 8 30 94 11 JOHN HUSTAD 2 592 277. 05
COM 8 30 94 30 BAUMANN,: NICHOLAS 22593 67.78
cal 8 30 34 UR1A JET'ZT CtE41Ei'tT '574— 293. 77
COM 8 30 94 38 MORGAN, JAY 22595 32. 75
COM 8 30 94 40 ANDERSON, KEVIN 22596 21.17
F-
i 8 �0 -94 tr2 CCAftY.IN, MICHAEL D; 2X,87 27;70
COM 8 30 94 43 DOW, MICHAEL J 22598 64.64
22599 69.26
COM 8 30 94 48 HOLMGREN, JOHN H.
j -COM ti �ti�-94 'z. PETERSON, bKtbURY S. 22E00 ri4:64
COM 8 30 94 59 FULLER, GREGORY M. 22601 36.17
COM 8 30 94 61 DENNIS G. LEMAY 22602 104.67
TCOM g' 3 94'_- ToOc^ TAPE; "SUSAPI HOYT- 22607 5359. 80
COM 8 30 94 1003 IVERSON, TERRY 22608 941.90.
COM 8 2
30 94 r 1005 KRIEGLER, CAROL 22609 579. 77
COQ T` •�4 10 ORGAN; JAY 0 850. -1
COM 8 30 94 1007 PHILLIPS, PATRICIA 22611 742.
COM 8 30 94 1008 SWENSON, DELORIS 22612 701.01
22613
COM 8 3��3� 1Qt0�J 41RI GFtT, �J 3NCENT 144:/c
COM 8 30 94 1010 CARLA ASLE2ON 22614 859.61
COM 8 30 94 1011 KLINGENBERG LAWRENCE A. 22615 967.82
g 30 94 1031 'fREEFUL; LINDA 22616 261:25
COM 8 30 94 1033 TRETSVEN, DAVE 22617 522.23
COM 8 30 94 1037 AMY E. POSEL 22618 158.59
22E55 y. tti�
COM 8 30 94 1057 KRISTIN L WOLVERTON 22620 61.32
COM 8 30 94 1069 JEANNIE BYROWSKI 22621 37.40
1 COM 8 30 94 1083 W. SNOWDEN 22622
COM 8 30 94 1084 CHRISTINE AMMANN 22623 24.94
*TOTALS 10290.45
Meeting Date: 9/14/94
Agenda Item: c 2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Approval of wage increase for election judges
SUBMITTED BY: Carla Asieson, Administrative Assistant/City Planner
EXPLANATION /SUMMARY:
For a number of years, Falcon Heights' election judges have been paid minimum wage ($4.25
per hour) for their election workday duties and training time. An informal poll of neighboring
communities shows that most are paying at least $5.00 per hour, with some larger cities paying
up to $7.00 per hour.
Although most (if not all) of the election judges serve for reasons unrelated to the paycheck they
receive, an increase would seem to be in order. There are funds in the election budget to cover
this modest increase. If approved, this wage increase would be effective for both the primary
and general elections.
ACTION REQUESTED: Approval of wage increase for election judges from $4.25 per hour
to $5.00 per hour, effective retroactively to September 1, 1994.
g :WOMf j N 1 `:in:: E=.:!N fib:_ii:WO e'
AGENDA ITEM P -4 HAS BEEN POSTPONED.
NEEDS MORE ATTENTION ON COST PROPOSALS.
POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY
Meeting Date: 9/14/94
Agenda Item: P 1
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request for approval of the Ride Along Program
SUBMITTED BY: Fire department
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
The city council tentatively approved the proposed ride -along program prepared by
the fire department for riders on fire calls earlier this year. However, the council
requested that the staff and firefighters work out a mechanism to assure the public
that the riders responding to rescue calls be carefully considered to assure the privacy
of individuals in medical emergencies, which constitute the majority of the city's
emergency calls.
After discussing this item, the fire department is recommending that the rescue call
ride along program participation be restricted to persons who have received the 40
hours of first responder training through the Falcon Heights fire department or another
authorized rescue service as approved by the fire chief. The fire department is also
recommending that participants in fire calls and rescue calls sign an agreement of
confidentiality.
The program limits ride along participation to one nine hour tour of duty for anyone
unless authorized to participate more often by the fire chief.
ATTACHMENTS:
1 Proposed ride along program (see page 2)
2 Confidentiality form
ACTION REQUESTED:
Approve the fire department ride- along program as revised.
A 1 f►1 At 4--
Effective September 15, 1994
Subject: Ride Along Program
Purpose:
To establish policy and procedures to be followed regarding the Ride
Along Program whereby citizens may become passengers in Fire
Department vehicles while a Fire Department member is on duty. The
program will help to maintain communications and understanding between
our citizens and members of the Fire Department by allowing citizens to
accompany fire department members on duty. Permission may be granted
only by the Fire Chief.
Authorization:
1) The fire chief has the authority to permit or allow citizens the
privilege of becoming passengers in fire department vehicles
during the time the fire department member is performing his
duties.
2) The fire chief may delegate this authority to grant permission to
ride along to those fire department staff members who are
responsible to the fire chief (Officers).
3) Each applicant shall submit a written application to the Fire Chief
for permission to participate in the ride along program. Appropriate
application forms shall be provided by the department.
4) The Fire Chief may waive conditions, place restrictions, refuse
permission, cancel privileges, or discontinue the program at any
time.
Procedure to Apply
1) Applications must be submitted to the fire chief seven days prior to
the desired date requested for the ride along.
2) All applications must be completely filled out or they will be
disapproved.
3) All persons requesting approval must be 16 years of age or older.
Individuals under 18 years of age must have their parent's written
permission and may not ride past 2300 hours. (Permission will be
verified by the duty person prior to the minor participating.)
Policy:
1) The Department, in order to give the public a better understanding of
the complexities of Fire department work may approve citizen ride
a longs.
2) The ride along authorization ,shall extend to Fire and rescue vehicles.
Ride along participants for rescue calls are restricted to
persons who have participated in the 40 hour first responder
course through the Falcon Heights fire department or another
certified rescue service as approved by the fire chief.
3) Applicants requesting to participate in the ride along program shall
be required to meet the following criteria:
a) Any person as determined by the fire chief to be in the best
interest of the department.
4) Participants are restricted to only one ride -along consisting of one
9 hour tour of duty unless written permission has been granted by
the Fire Chief.
5) This policy does not apply to Explorer Scouts city council
members. or city administrator.
dL.
Responsibilities and Procedures for Supervisory Personnel and Officer
Participants:
1) Duty Person
a) Individual duty persons shall approve or reject all requests for
participation in the program.
1) Should an applicant be rejected for whatever reason, the
duty person shall document their reason for rejection.
b) Participants will be interviewed and if they meet the criteria
stated above, they shall be given (1) an application to be
completed in duplicate; (2) a waiver to be signed in the presence
of the duty person.
c) The duty person shall have the authority to revoke an
authorization at any time if the participants conduct or attire
are not in the best interests of the department.
2) Fire Chief
a) The Fire Chief who selects people to participate in the program
should consider that the Fire Department Member is in effect
representing the Fire Department.
b) The Chief will advise the member participant that they are to
perform their duties in the same manner as if the citizen were
not present.
3) Fire Department Member Participants
a) The Fire department participant is responsible for the safety of
the Ride -Along participant and should not intentionally involve
the citizen in a dangerous situation.
3
b) In routine calls it is discretionary whether the rider should
or should not accompany the Fire Department member.
1. Good judgment should be exercised.
c) In the event the duty person receives an emergency call, they may
respond with or without the rider. If the call is inherently
dangerous, such as a Haz Mat call, the duty person may leave the
ride along at the fire station.
d) The fire department member participant may terminate the ride
along if the individual hampers, interferes, or otherwise hinders
the performance or efficiency of any fire department member.
Passenger rules
Members shall explain to each passenger, and insure compliance
with, the following rules:
1) Department members will explain potential hazards that could be
encountered and the necessity for the passenger to immediately obey
all instructions from the Department member.
2) No ride along passenger will be permitted to carry or use any
camera, tape recorder, or other type of recording device or carry any
lethal or non lethal weapon.
3) All names of persons or information concerning incidents must be
kept confidential unless otherwise authorized.
4) Ride along passengers must not become personally involved in Fire
department incidents unless requested to do so by the department
member.
5) Passengers may be required to testify in a court and act as a
witness.
Ride Along Program Guidelines:
1. Ride Along participants are considered observers only.
2. Ride along participants must be in good health and should not be suffering a head cold the day
of their Ride Along shift. Pregnant females are not allowed to participate in observation
shifts.
3. Ride along shifts are available on a scheduled basis. Participants must sign up for shifts
which are at least eight hours, but no longer than 12 hours. One ride along is scheduled per
day.
4. During the ride along shift, participants are under the direct supervision of the fire
department member.
5. Ride along members must dress appropriately during the scheduled ride along shift. Dark
blue or black slacks and a light gray or white shirt are preferred with dark colored shoes.
EMS uniforms or jackets from your service are strongly encouraged. Hats, boots and gloves
are necessary during cold weather months. Absolutely no jeans, shorts, stretch
pants, hospital scrubs, ect. maybe worn. The Falcon Heights Fire Department
Member has the authority to send home anyone who is inappropriately
dressed.
6. Ride along participants are expected to act professionally. All patient information must be
kept completely confidential. Lee.— FOr,e.
7. Participants are responsible for their own meals during the ride along shift. Kitchen
facilities (including refrigerator, microwave and stove) are available.
8. If you do not have any calls on your shift, you will be able to schedule another time.
9. You may want to bring reading materials, to have on hand during down times.
10. Ride along participants must be at least 16 years old and have a current MN First Responder
and CPR card(a copy of the cards, front and back must accompany the application).
11. A release of liability form (Located on the back of the application form) must be signed and
returned prior to the Ride Along shift.
12. Ride Along Participants should complete and return the program evaluation form which they
receive at the completion of their Ride Along shift.
13. Members of the Falcon Heights Fire Explorer Post #202 shall abide by, but not be limited
to the above Guidelines.
Guidelines to be followed if the participant is injured.
In the event that the ride along participant is injured, they will be treated by the Falcon
Heights Fire Department Members, or their designee. They will be treated as any other
patient and transported to the proper facilities. If the ride along is unable to notify
others that they have been injured and are going to the hospital, it will be the
responsibility of the Ride Along preceptor to contact the emergency person people
listed on their application. Injury and incident reports shall be filled out and reported to
the Safety officer and the Chief. Their conditions should be followed up until full
recovery.
Ride along Application
Please fill out this application and sign and date the release form (back).
Name
Address
City /State /Zip
Daytime Phone
Evening Phone
Age
Health care Title
Health Care Employer
Fire Department
Emergency Contact Person
Daytime Phone
Evening Phone
7
Release
In consideration of allowances made by the Falcon Heights Fire
Department of the City of Falcon Heights, it is agreed that I hereby
release and forever discharge the City of Falcon Heights, its Fire
department, officers, agents and employees from any and all claim for
damages, compensation, or otherwise which may arise from any and all
incidents which occur while riding with or accompanying such Fire
Department members in the performance of official Fire Department
duties.
Witness my hand this day of 19
Signature of Passenger
Signature of Parent or Guardian if applicable
Permission is hereby granted to the person named herein, and whose
signature is affixed above, to be a passenger in a fire department vehicle
on the day of 19 from o'clock
.M. to o'clock .M.
Approved by:
Date:
Duplicate copy to be given to Passenger
Name (optional)
Program Affiliation (optional):
Highest Level of EMS training:
Highest Level of Fire training:
Safety Briefing:
I was adequately prepared for my ride along experience:
Yes No
Comments:
The written material was clear:
Yes No
Comments:
Ride Along Experience:
Falcon Heights Fire Department personnel were courteous and helpful at all times:
Yes No
Comments:
I was involved with (Number):
Fire runs Ambulance runs
Comments:
My ride along experience was:
Very Beneficial Somewhat Beneficial A waste of time
9
Pc A t Acr 2
City of Falcon Heights
Fire Department
Ride Along Program
AGREEMENT OF CONFIDENTIALITY
understand that participation in the Falcon Heights fire department ride -along program requires that
circumstances that I observe related to fire and rescue calls is confidential. I agree not to discuss the
individual identities involved in these calls unless required to do so by the city police, attorney or a cOU1 t
of law.
Name
Date
POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY
Meeting Date: 9/14/94
Agenda Item: P 2
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Authorization to request a donation for the Fire Department
Fall Open House
SUBMITTED BY: Greg Peterson, Firefighter and Open House Coordinator
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
The firefighters are in the process of planning the annual fall open house in
conjunction with fire prevention week. Over the past two years the event has grown
considerably. The cost of the all -day open house is budgeted in the city's firefighting
operating budget. However, due to increased expenditures for the open house and
other unanticipated budget expenditures, specifically repairs to the rescue /fire truck,
the budget is short this year. Therefore, the Relief Association will be contributing
150 toward the event.
The fire department is requesting that Greg Peterson be permitted to approach the
Lions Club about a possible donation toward the t- shirts, which cost iv. Last year
the Lions donated 233 toward the open house.
ATTACHMENTS:
1 Open House proposed budget
2 Letter from Greg Peterson dated 8 September 1994
ACTION REQUESTED:
Authorize the firefighters to request a donation toward the fire department open
house for 1994. Authorize the city administrator to review funds and determine
where undonated costs can be covered in the 1994 budget.
Dalmation Suit Clem
Conway- Extinguishers
Hand outs Due done by Sept. 12
Food- Pop, Popcorn
Give Aways- Hats, Badges, Ext., Fire Trucks, Smoke Detectors
Demos- Stove Ext., Car Extrication Fire, Const. Type, 757, NSP
T- Shirts- With drawing on the back, complete practical to get one.
`93 Budget
Badges 122
T- Shirts 333.35 (Lions 233.35)
Supplies 30
Printing 90
Building 70
412
`94 Budget
Badges 122 (Est.)
T- Shirts 440 FOND' L 7
Supplies 40
Printing 95
Building 100 i'h'5 ma be- 4"0 Low
797
kr z tt ,L&6,.., a.
40 CITY OF
FALCON HEIGHTS FIRE DEPARTMENT
"SNOW AM&
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644-5050 FAX (612) 644 -8675
September 8, 1994
Dear Susan Hoyt City Council Members,
Our fire department will be conducting its annual fire prevention week open house on
October 15th, 1994. This has been a very successful event for the Fire Department
over the last few years. It is a great opportunity for the public to learn about fire
prevention and have fun doing it.
In order to do this though, we need funding for the event. Last year, we were fortunate
enough to have some materials donated by members to keep the costs down.
Unfortunately this year we do not have these resources. Therefore the budget has
gone up.
Last year we spent approximately $412 dollars, with $233 dollars being donated be
the Falcon Heights Lauderdale Lions Club for T- Shirts. This year the Fire
Department, due to truck repairs and so forth, will only be able to donate
approximately $150 for the Open House. The Relief Association will also be
l contributing about $150 dollars. This leaves approximately $500 dollars left to be
covered for expenses.
The Lions Club has offered to assist in covering the some of the costs that are left over.
Specifically the T -shirts at a cost of $440 dollars. If the council would be willing to
contribute more toward the Open House or allow us to receive a donation from the
Lions Club (or both), it would be greatly appreciated.
Sincerely,
1,,,.„. tea
Gregory S. Peterson
Fire Fighter /Open House Coordinator
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE
o
PRINTED ON RECYCLED PAPER
TREE CITY USA
Meeting Date: 9/14/94
Agenda Item: P 3
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Recommendations on Falcon Heights's approach to the functional
consolidation of Ramsey County roadways
SUBMITTED BY: Terry Maurer, City Engineer
REVIEWED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY: (prepared by Susan Hoyt)
In 1991 the Ramsey County public works department and the cities within Ramsey County began
to discuss the functional consolidation of roadways within Ramsey County. The intent of the
discussion was to more effectively maintain and improve roadways in the county by classifying
roadways within the county by use, then to determine which county roads should be turned over
to the cities within whose borders they lie. In addition to turning county roads over to the cities,
the county proposes to take back roads like Highway 96 from state highway status to become a
county state aid highway.
After three years of discussion as well as legislation that permits cities to increase their state aid
mileage (MSA) for roads that are turned back to cities, the plan is progressing. At meeting this
July the Ramsey County engineer proposed four options under which cities can take back
roadways from the county. Two of these options apply to Falcon Heights. In Falcon Heights
the roads under consideration are:
Street Mileage Border city
Fulham Street Larpenteur to Roselawn .25 Lauderdale
Hamline Avenue Hoyt to Larpenteur .13 St. Paul
Hoyt Street Snelling to Hamlin .26 St. Paul
Roselawn Avenue Fulham to Hamline 1.0 Roseville
Total 1.63
The city engineer discusses the financial and managerial pros and cons of this project. He
recommends that Falcon Heights delay taking over these roadways as long as possible because
1) the increased maintenance costs for repair and snowplowing, 2) the coordination costs with
three neighboring jurisdictions and 3) the future reconstruction costs outweigh during a time
when the city is rebuilding its infrastructure funds to rebuild local city streets outweighs the
financial incentives that additional MSA funding could provide to the city.
The cities of Lauderdale and Roseville are also proceeding slowly with this plan. The City of
St. Paul staff has not been available to talk with the city engineer.
ATTACHMENTS:
1 Map with roadways
2 Engineer's report dated 9 September 1994
3 Table of proposed county road turnbacks through 1999
ACTION REQUESTED:
Report from city engineer
Discussion on turnback proposal and options
Direct staff to proceed with recommendation to move slowly on this proposal.
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Rose Township
Coun y: Ramsey t �I I I 1860 499
U. S. Congr_ssional District: 4th ;•tt� e•! e_nc:LL 1940 4777
illiState Senate District: 63 e! Incorporation
Sta :e Le 9 ist District: 63A �JW a 3� t v 1950 3884
fy'' WI
Judicial District: 2 W W J d 1960 5927
1979 5770
County Commissioner District: 3 v 1 1 vE 8
Metropolitan Council District: 3 a lccM4ow+e1 T_ N .Ir— 1980 5291
r r c I 1990 5380
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20121 C. t
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Incorporation: April 1, 1949
Statutory City: January 1, 1974, of the 4th Cass
Area: 1440 acres, or 228 square riles
Miles Cif Streets: 11.5 miles
Land Use: '2/3 of the City is non taxable (the University o` Minnesota
Campus and Golf Course and the State Fair Grounds). 99 a of ttie
remaining land is developed.
[MS
mum 111113 September 9, 1994
File: 330 -000-00
Ms. Susan Hoyt
City Administrator
City of Falcon Heights
2077 West Larpenteur Avenue
Falcon Heights, MN 55113 -5594
fNC >avfrtlNG RE: RAMSEY COUNTY FUNCTIONAL CONSOLIDATION
fro !tONMINIA I
Dear Ms. Hoyt:
„4 As ou are aware, for the
Y past several months we have had discussions relative to Ramsey
r�rm ^�c County's proposal to turn back several County roads to the City. Ramsey County has
recently gathered information from many of the communities within the County and put
forward a proposal on a method to accomplish their goal of roadway consolidation. This
correspondence is intended to summarize the information to date plus detail the Ramsey
County proposal relative to its effects on the City of Falcon Heights.
SUM YIN{;
A. PROPOSED COUNTY ROAD TURNBACKS
IAVW Length Designutlon
Rnnd Nave Sec Lion Te (miles) Existing Proposed
rpaNSPOtrA N Fulham Street Larpenteur Av Roselawn Av 0.25 County City
Hamlin Avenue Hoyt Av tarpenteur Av 0.13 County City
Hoyt Street Snelling Hamlin 0 26 CSAH City
Roselawn Avenue Cleveland Av Hamlin Av 0.75 County City
Roselawn Avenue Fulham. Cleveland 015 CSAH City
TOTAL 1.63
B. COUNTY TURNBACK OPTIONS
The County has proposed four options for accomplishing the turnback of these roads.
The first option would be to bring the roadway to level 90, which would generally
1326 Energy Pork Days include recycling or seal, coating of the pavement and then turnback to the City. The
St. Paul, AV 55108 second option involves the City reconstructing the roadway and the County
6126444389 participating, based on a formula and the road's current pavement rating. The third
option involves a roadway that the County would bring to level 90 and instead the
Fax: 612 644 -9446 City would like to reconstruct, so the County provides the City a comparable amount
of cash which the City can then use to rebuild the road. The fourth option involves
9800 Selo rd t'crkwoly swapping roadways in the case where there are roads to be turned back from the City
M I i:0kAA4 to the County. Due to the condition rating of the roadway in question only Option
1 pertains to the City of Falcon Heights.
612- 546 -0432
Fitz: 612 544.6398
330A10- 0909.eep
711tid 1 ayGW Si I NA 10G-6. d�
Ms. Susan Hoyt
September 9, 1994
Page Two
The following provides the actual options as presented by the County:
Trobork Option 1
County will pay cost to bring to Pavement Condition Rating level 90
including shoulder paving (Case Avenue Maplewood).
Paves shoulders if new pavement required.
County pays all costs.
City puts on MSA system if meets qualifying criteria.
County is allowed to redesignate CSAH to:
1. County route in City
2. County route in County
3. New County route
County pays $8,000 to non MSA cities.
Tornhwrk notion 2
City wants to reconstruct non MSA County route (County Road P Arden
Hills). This means the City previously did not carry MSA designation.
County pays according to "rimnty Rome reconstruction policy (NOT
including storm sewers).
County pays storm sewer based on Pntage nf.,C mty right- of_way in
drainage area (NOT state aid).
Payment adjusted by PMS [(90- CR)ICR) 1993 Condition Rating.
City puts on MSA system if meets qualifying criteria.
City reimbursed for reconstruction based on contractor invoice meeting or
exceeding County share.
City authorizes County to redesignate CSAH designation to County Road
designation on all proposed turnback routes.
County pays $8,000 /mile to non MSA cities.
T rn ark Qptikn 3
City previously carried MSA mileage had no responsibility (7th and
Gramsie).
County will pay cost to bring to Pavement Condition Rating level 90
including shoulder paving.
If City chooses to reconstruct City reimbursed to level 90 cost based on
contractor invoice meeting or exceeding level 90 cost.
Turnhark Option 4
SWAPS approximately mile/mile (Bellaire and McKnight).
CSAH MSA only.
County pays level 90 costs of County route even if City chooses to
reconstruct.
330/000- 0909_sep
e� d IfV.d is a w a ZAA 1,6.
Ms. Susan Hoyt
S eptember 9 1 994
Page Three
City pays level 90 cost of City route.
City authorizes County to redesignate CSAH designation to County Road
designation on all proposed turnback routes.
C. EFFECT ON CITY'S MUNICIPAL STATE AID SYSTEM
The County has been successful in getting special legislation this past session which
would allow the City to place turnbacked roadways on their Municipal State Aid
system as long as it meets the general criteria for Municipal State Aid roads. I
believe that all the roadways, could likely be placed on the City's MSA system.
Special legislation allows the City to go above to 20% cap in adding roadways to the
MSA system.
The distribution of Municipal State Aid monies is based on two criteria, one being
population, and the second being needs. Needs are defined as the amount of monies
needed to totally reconstruct the City's system up to an MSA standard. For the last
full year of reporting, which was 1993, the average construction apportionment per
mile in the City of Falcon Heights was $4,021.00. This number is relatively low
because most of the City's MSA system has been rebuilt in the past several years.
This would be approximately the amount of additional construction dollars the City
would receive per mile for each County Road placed on the MSA system but not
totally reconstructed. In other words, if the County were to bring a roadway to level
90 and turn it back to the City, and the City were to place it on their Municipal State
Aid system, this would be the increase in annual allotment that could be expected.
However, county roads such as Roselawn Avenue which were reconstructed in the
past 20 years to state aid standards do not receive these monies. In conclusion, I
believe the overall increase in MSA monies the City could expect would be less than
$5,000 annually.
D. POSITIVE AND NEGATIVES
The only real positive associated with this turnback proposal other than the
impmvement in the overall roadway system to be expected by the motoring public
is the slight increase in municipal state aid dollars the City would receive each year.
However, there are several negatives associated with this proposal directly related to
the City. These would include the following:
All the roadways in question are on borders between the cities of Falcon
Heights, Roseville, Lauderdale, or St. Paul. Therefore, it involves john
cooperation to turn the road back, to maintain it, and to reconstruct it at some
point in the future.
330/OOO- Q909.s p
4 0 S W L T I N A
MSA, CONSULTING ENGINEERS
Ms. Susan Hoyt
September 9, 1994
Page Four
Since the City contracts for snowplowing and most maintenance services the
turnback of these roadways would directly increase the City's maintenance
cost. Larger communities which have full service maintenance departments
may not see a direct dollar increase for ongoing maintenance since they could
easily add a small amount of additional mileage to snowplowing or other
maintenance operations.
Since the City's current capital improvement piogiam has already
programmed projects out to approximately the year 2000, it is unlikely any
of these proposed turnback roadways would be addressed for any major
improvements within the next 5 to 7 years.
At this point we are only assuming that each of the roadways will meet the
criteria to be placed on the Municipal State Aid System. If in fact one or
more of them is not allowed by the District State Aid Engineer this would
reduce even more the small amount of increase the City may see in their
annual allotment.
The turnback of these roadways would increase annually the amount of
11 oadway in the ongoing seal coating program, thus increasing the annual cost
for this work.
We have been successful in contacting the City of Roseville and the City of
Lauderdale relative to their plans for the turnback of roadways in their community.
Neither Roseville nor Lauderdale desires to have the border roadways turned back in
the short term. The would prefer to stretch out the turnback process as far as
possible within the ten year window.
E. CONCLUSIONS AND RECOMMENDATIONS
The County has indicated they would like to accomplish the turnback of all roadways
within a ten year window. They have asked each City to review the roadways within
their community and indicate to the County the type of turnback option they would
see utilizing and the time frame to do that. As previously mentioned only Option 1
would apply to the City of Falcon Heights. Based on the other information detailed
in this letter I would recommend that the turnback roadways be postponed as long as
possible. Since all are border roads with other communities it may not be possible
to extend them to the end of the ten year period. Certainly the City should try to
postpone the actual turnback as long as possible. However, it may be necessary to
coordinate and cooperate with bordering communities and do some of them earlier
than you would generally prefer.
33 mild b9.sep
$Sw 6
Ms. Susan Hoyt
September 9, 1994
Page Four
Since the City contracts for snowplowing and most maintenance services the
turnback of these roadways would directly increase the City's maintenance
cost. Larger communities which have full service maintenance departments
may not see a direct dollar increase for ongoing maintenance since they could
easily add a small amount of additional mileage to snowplowing or other
maintenance operations.
Since the City's current capital improvement program has already
programmed projects out to approximately the year 2000, it is unlikely any
of these proposed turnback roadways would be addressed for any major
improvements within the next 5 to 7 years.
At this point we are only assuming that each of the roadways will meet the
criteria to be placed on the Municipal State Aid System. If in fact one or
more of them is not allowed by the District State Aid Engineer this would
reduce even more the small amount of increase the City may see in their
annual allotment.
The turnback of these roadways would increase annually the amount of
roadway in the ongoing seal coating program, thus increasing the annual cost
for this work.
We have been successful in contacting the City of Roseville and the City of
Lauderdale relative to their plans for the turnback of roadways in their community.
Neither Roseville nor Lauderdale desires to have the border roadways turned back in
the short term. The would prefer to stretch out the turnback process as far as
possible within the ten year window.
E. CONCLUSIONS AND RECOMMENDATIONS
The County has indicated they would like to accomplish the turnback of all roadways
within a ten year window. They have asked each City to review the roadways within
their community and indicate to the County the type of turnback option they would
see utilizing and the time frame to do that. As previously mentioned only Option 1
would apply to the City of Falcon Heights. Based on the other information detailed
in this letter I would recommend that the turnback roadways be postponed as long as
possible. Since all are border roads with other communities it may not be possible
to extend them to the end of the ten year period. Certainly the City should try to
postpone the actual turnback as long as possible. However, it may be necessary to
coordinate and cooperate with bordering communities and do some of them earlier
than you would generally prefer.
momo-om.up
S0 cl lfkJ cl 1 s VS W 0#� 8 I I JA if G —G 1 8
Ms. Susan Hoyt
September 9, 1994
Page Five
If you have any questions or would like additional information regarding this functional
consolidation proposal, please call.
Sincerely,
MSA, CONSULTING ENGINEERS
CUAN4
Terry 7. aurer, P.E.
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Meeting Date: 9/14/94
Agenda Item: P -4
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Community Park pathway and vita course
(exercise stations) improvements
SUBMITTED BY: Carol Kriegler, Parks and Rec Director
Pete Klingenberg, Public Works /Parks
Superintendent
EXPLANATION /SUMMARY: The 1994 park capital improvement program
includes pathway and vita course improvements at the Community
Park. The budgeted amount for the vita course was $11,000 and
$8,000 was budgeted for pathway rehabilitation ($6,000 actual
with an additional $2,000 from the county /Cleveland Ave.
project).
The following expenditures are recommended in an effort to
rehabilitate the vita course:
$300 -$400 Saw purchase (to facilitate sign replacement)
$675 "Game- time" horizontal ladder station
$350 "Game- time" sit -up station
$100 New station signs
$1,200 Wood and hardware for sign frame and post
replacement
A recommendation concerning the pathway rehabilitation will be
presented at the September 14th council meeting. Price
quotations were not available for inclusion in this agenda
material. A staff report outlining these projects will be
available prior to the September 14th meeting.
ACTION REQUESTED: Authorization to proceed with Community Park
vita course and pathway rehabilitation
projects.
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Meeting Date: 9/14/94
Agenda Item: P 5
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Request for authorization to proceed with expenditures for site
improvements in front of city hall
SUBMITTED BY: Pete Klinkenberg, Public Works and Parks Superintendant
Carol Kriegler, Park and Recreation Director
REVIEWED BY: Susan Hoyt, City Administrator
Linda Treeful, City Forester
Betsy Fitzsimmons, Hoisington Group, landscape architect
EXPLANATION /SUMMARY: (prepared by Susan Hoyt)
The property in front of city hall requires upgrading to be in keeping with the maintenance
standards in the community. This will require establishlishing lawn in the bare, sandy area. It
also requires some tree pruning and removal of some low branches, diseased and deteriorating
trees. The staff met with Betsy Fitzsimmons, who is a landscape architect working on the
Larpenteur Avenue project, for her advice on what vegetation should stay and what go. She
suggested removing most of the low shrubs and the bending trees and branches, but felt that with
some serious pruning some of the larger, healthy trees can stay. She said that the modest
landscape improvements would not be a long term waste of money because good soil and
trimmed trees would be part of any landscape changes in the area.
Staff estimates that the tree removal, topsoil and seed will cost approximately $1,200.
ACTION REQUESTED:
Approve 1,200 out of the TIF capital construction fund for site improvements in front of city
hall.
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Meeting Date: 9/14/94
Agenda Item: P 6,
CITY OF F ALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Proposed amendments to Chapter 9 Section 2.04
Subdivision 1 c. of the zoning code related to the height
and setback of detached garages.
SUBMITTED BY: Planning Commissi
REVIEWED BY: Susan Hoyt, City Administrator
Carla Asleson, Planner
Peter Bachman, City Attorney
EXPLANATION /SUMMARY: (prepared by Susan Hoyt)
Over the past four months the planning commission reviewed the requirements
governing the placement and height of detached garages in the city to determine
1)what the appropriate maximum height is for this city, 2) to simplify some existing
language and 3) to eliminate the need for a variance in the sideyard for replacement
garages in some sections of the city.
The results of this review lead to the following recommendations:
1. Height. The current height requirement that permits a detached garage to be as
tall as the principal structure be amended with additional language specifying
that a maximum height of eighteen feet with a 4 foot (vertical) to 1 foot
(horizontal) or a maximum height of 12 feet if the roof slope is Tess than 4:1 be
permitted.
This change is recommended because the commission felt that a detached
garage that is two stories high would be out of character with the scale of
surrounding structures even if it was the same height as the principal structure
on that property.
Staff studied building permits for garages over the past five years and toured
the city and found that all garages fell within the eighteen foot height limit.
The maximum of 12 feet for a flat or low grade roof assures the city that the
structures will be in scale with surrounding structures.
2. Simplification. The current code states that garages accessed from alleys can
be one foot from the property line if three conditions are met. One of these
requirements is "within the rear 20% of the lot After reviewing the plat map
and working with property owners in the Northome neighborhood where this
predominantly applies, staff recommends that this be changed to the rear 28
feet of the lot. It accomplishes the same thing and is easier for everyone to
understand, especially for a homeowner reviewing the city's summary of zoning
requirements as he or she plans for a new garage.
3. Sidevard setbacks. Over the past few years there have been a few variance
requests in the 5 foot sideyard setback requirement in order to construct a new
detached garage replacing an existing detached garage that is located at less
than a 5 foot setback. This is most notable in the northeast quadrant area
where lots are usually 60 to 65 feet in width. Rather than require these
homeowners to go through the variance process to build a new detached
garage at the same setback as their existing garage, the commission is
recommending that the code be revised to permit these new garages to be
constructed at the existing garage setback if it is not less than two feet from
the sidelot line.
These revisions address the necessity of keeping a distance between the
principal structure on the nearest adjoining property and the new garage so that
a new garage isn't right next to a neighbor's family room window or a similar
situation.
ATTACHMENTS:
1 Proposed revisions to the zoning code
2 Memo from the planner to the planning commission
includes photos of new garages in the city
ACTION REQUESTED:
1. Explanation of planning commission recommendation by staff
2. Discuss.
3. Adopt the proposed amendments to the zoning code including Chapter 9
Section 2.04 Subdivision 1 c.; Section 8.01 Subdivision 6 b.; Section 9.01
Subdivision 6 b; Section 0.01 Subdivision 6 a
1
9 -2.04 Accessory Buildings and Structures
Subdivision 1. General
a. No accessory building shall be constructed on a lot
prior to the time of construction of the principal
building or land use to which it is accessory.
b. An accessory building shall be considered as an
integral part of the principal building if it is
located less than twelve (12) feet from the principal
building with respect to firewall and other
requirements of the building code. (Amended by
Ordinance 0- 90 -01, January 10, 1990.)
c. Accessory buildings, other than garages, in a
residential district may be located not less than five
feet from an interior side or rear lot line unless the
accessory structure is located in the rear twenty
percent of the lot, in which case they can be located
not less than one foot from the interior side or rear
lot line (overhangs may not extend into the one foot
side or rear yard setback).
Garages in a residential district may00# be located
than five feet from an
not lc3 c tha
interior side or rear lotrie unless.`:; thcy arc (1)
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The corner side yard setback for accessory buildings,
including garages, shall adhere to the setback
requirement for principal buildings as described in
Section 9 -4.01, Subd. 4(b) (20% of the lot width). The
rear yard and interior side yard setbacks shall be
those required for garag and accessory buildings on
interior lots. Lots smaller than 75 feet wide shall
have a minimum corner side yard setback requirement
less than 15 feet. Garages on these lots may be
located closer than 15 feet from the corner side lot
line if the vehicular access door does not face the
side street. In no case shall a garage or other
accessory building be located within the corner side
yard. (Amended by Ordinance 0- 89 -12, 7/26/89) See
Figure 1.
d. No accc33ory building in a rc3idcntial diotrict
Shall cxcccd thc hcight of thc principal building.
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33
e. Accessory buildings in the business and industry
districts shall be located any place to the rear of the
principal building, subject to the Building Code, and
the fire zone regulations.
f. No detached garages or other accessory buildings
shall be located nearer to the front lot line than the
principal building on that lot with the exception of an
attached garage in an R -1 zone. (Amended by Ordinance
0- 90 -01, January 10, 1990.)
g. No accessory building in a business or industrial
district shall exceed the height of the principal
building except by conditional use permit.
h. An accessory building in the business or industrial
districts may be located within the rear yard setback,
provided that the lot is not a through lot and said
accessory building does not occupy more than 25% of the
required rear yard. An accessory building shall be a
part of the principal building if it is located less
than twelve (12) feet from the principal building. No
accessory building shall be located less than ten feet
from a rear lot line.
i. Utility structures and other similar buildings for
shall
conform to the following standards in residential
districts:
1. All structures shall require a building
permit.(Amended by Ordinance 0- 91 -13, November 27,
1991)
2. All such structures shall be secure from wind
displacement.
3. The area of such buildings shall not be less
than thirty -five (35) square feet. Only one such
building shall be permitted per lot and permitted
only within the single family districts.
4. The height of detached building shall not
exceed twelve (12) feet. If attached, the
structure shall not exceed the height of the
principal building.
5. Exterior colors or materials matching the
principal structure or earthen tones shall be
utilized. No door or other access opening in a
utility structure shall exceed twenty -eight (28)
square feet in area.
34
j. One accessory structure for compost not to cover
more than twenty -five (25) square feet in area and five
(5) feet in height in the rear yard. A compost
structure that meets this requirement, 9 -2.04,
Subdivision 1(c) and 9 -4.01, Subdivision 3(k) does not
require a Permitted Accessory Use Permit. A larger
composting structure requires a Permitted Accessory
Use. (Adopted by Ordinance 0- 89 -16, November 8, 1989.)
Subdivision 2. Specific.
a. Dwelling Unit: No accessory building or structure
shall be used for living purposes or as a dwelling
unit.
b. Area: Detached accessory buildings shall not
occupy more than 40 percent of the area of a required
35
L XAAAPL ES of 2 1 v)
l New
214.. Garage
Princip 4 Principal
Structure Structure
New
Garage
Principal Principal
Structure Structure
N 71) Sane".
Aittatuvw 2
City of Falcon Heights
Memorandum
DATE: 20 May 1994
TO: Planning Commissioners
FROM: Carla Asleson, City Planner
RE: Discussion and recommended changes in the zoning code regarding detached
garages
Placement of detached garages NOT on an alley.
A. Proposed addition:
Permit a new garage to be built at the same sideyard setback as the
existing garage, if the existing garage's sideyard setback is two feet or
more.
(May limit this to lots that are 70 feet or less in width but probably not
necessary.)
II. Placement of detached garages ON an alley.
A. Proposed clarification:
Change the current code related to the placement of garages on an alley
to permit a 1 foot side and rearyard setbacks when the garage is:
on an alley
with the door facing away from galley (east or west)
in the rear 2$ feet of the lot (rather than the rear 20% of the lot)
28
111. Maximum detached garage height.
A. Proposed limitations:
Currently the only limitation in the code regarding detached garage
height is the statement that a detached accessory structure cannot
exceed the height of the principal structure. The zoning code permits
homes of a maximum of 25 feet in height and there are several
structures that are this height in the city. Therefore, the code currently
permits a detached garage to be 25 feet in height. (Attachment 1.)
B. Three options:
All options are measured from grade to the peak, which is the easiest
and most accurate way to measure these structures.
1. A 15 foot maximum height but not higher than the principal
structure. This captures most standard garages and some
additional space. A "standard" 24 foot by 24 foot garage is
typically 12 to 15 feet high.
2. An 18 foot maximum height but NOT higher than the principal
structure. This permits a story and a half garage that is still 7 feet
shorter than a two story, 25 foot house.
Using a different measure, the grade to midpoint between peak
and eave measure is about 13 or 14 feet. Most cities surveyed
use a 16 foot grade to midpoint between peak and eave so this is
consistent. (Attachment 2)
There are currently two new garages being constructed at heights
of 16 feet 7 inches at 1357 California and 17 feet 4 inches at
1804 Tatum.
3. Maintain the existing code of no higher than the principal structure
as the maximum height.
Note: The zoning code does not permit occupancy of a detached
accessory structure.
C. Staff recommends that current zoning standards be changed to allow a
detached garage height of 18 feet but NOT higher than the principal
structure. This would eliminate the possibility of a detached 25 foot
high garage, while allowing the 15 foot to 18 foot garages that have
been permitted in the past. If the commission feels that 18 feet is
excessively high, the number could be reduced to 16 feet. Any number
lower than 16 feet will likely result in an increase in the number of
variance requests brought before the commission.
IV. Maximum detached garage size
Proposed addition:
Keep the same criteria (40% of the required rear yard) but add that a detached
garage cannot he larnpr in rea'than the e the principal stri icture.
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A Com ATTACHMENT 2
parisorz of Garage R�qui r�merl-ts
April 1.994
City Max Max Max Area Height Cover Setback Setback Misc
Arden Att: Height No more 10' 10'
Hills No of the than
Limit house 35% of
Det: rear
Yard
726 sq can be
ft covered
by
build-
ings
Edina No max- One and No more 5'
5'
imum one -half than
stories 25% of
the lot
may be
covered
by
build-
ings
Maple- See 16' mid- None 5' 5'
wood attach point
ed between
eave and
peak
Mpls 676 sq 12' None Same as 5', OR maximum In alleys, if
ft f rear unless garage door
setback garage faces side lot
lot Calcu- is line, there must
area, lated as
which- the totally be at least 17'
in the in front of the
ever is average rear 40 door. If the
greater height feet of garage door
Garage at the the faces the alley,
size rafter lot then there must
cannot midpoint then be at least 20'
exceed
house setback between the
size is 1'. garage and then
opposite side of
the alley.
Mounds 864 sq 15' mid- Cannot 5' 5'
View ft point occupy Max Size may be
between more increased up to
eave and than 1264 sq ft with
peak 25% of Conditional Use
Permit. If
rear garage is over
yard 1000 sq ft, no
other accessory
buildings are
permitted.
All
City Max Max Max Lot Side Rear Misc
Area Height Cover Setback Setback
St. 800 sq 15' Garage Same as Att: 5'
Louis ft maximum cannot rear
Park occupy setback Det: 3'
Calcu- more (2' with
lated at than fire
the 25% of wall)
midpoint the
rear
yard
St. 1000 sq 18', None Same as 3' when
Paul ft or measured rear not on
35% of halfway setback an
exist- between alley;
ing eave and 1' when
rear peak on an
yard, alley
which-
ever is
less
Shore- 1000 sq No No more 5' 10' det. Maximum 1500 sq
view ft higher than
ft for all
than
40% of 30' att. accessory bldgs
house rear (garage and
yard sheds)
may be
covered
by
build-
ings
Golden 1000 sq One None See Att:
Valley ft or story attach- 20$ of
found- ment lot
ation depth
size of
house, Det: 5'
which-
ever is
smaller
POLICY POLICY POLICY POLICY POLICY POLICY POLICY POLICY
Meeting Date: 9/14/94
Agenda Item: P 7
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Proposed resolution certifying the proposed general fund
budget of $1,094,473 and certified levy of $520,887 to
the Ramsey County Auditor
SUBMITTED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY: (Prepared by Susan Hoyt)
The city is required to certify a preliminary budget and levy for the Ramsey County
Auditor by September 15, 1994. The levy may be changed but it cannot be increased
after this certification.
TThe city's general fund budget is 1,094,473 which is a 3.1% increase over the
city's 1994 budget. The overall certified levy is $520,867, or a 1.3% decreaSelrl
general property taxes levied. The levy includes $432,131 in ad valorem property
taxes which represents a 2.5% increase in the city's 1994 ad valorem taxes.
ATTACHMENTS:
1 Proposed resolution certifying the 1995 general fund budget of $1,094,473
and the certified levy of $520,867
ACTION REQUESTED:
Adopt the resolution certifying the general fund budget of $1,094,473 and certifying
the 1995 levy at $520,867.
No.
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
Date: 9 -14 -94
A RESOLUTION CERTIFYING THE PROPOSED GENERAL
FUND BUDGET OF $1,094,473 AND CERTIFIED LEVY
OF $520,867 TO THE RAMSEY COUNTY AUDITOR
BE IT RESOLVED by the city council of the City of Falcon Heights that
the proposed General Operating Budget for the year 1995 in the amount
of $1,094,473.00 is adopted, and
BE IT FURTHER RESOLVED that the County Auditor is authorized to levy
taxes in the amount of $520,867 for the year 1995.
Moved by: Approved by:
Mayor
BALDWIN 9/14/94
GEHRZ In Favor Date
GIBSON TALBOT
HUSTAD Against Attested by:
JACOBS Ass't Administrator
9/14/94
Date
Meeting Date: 9/14/94
Agenda Item: P 8
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Establish public hearing dates for the taxation hearing
commonly called Truth -In- Taxation
SUBMITTED BY: Susan Hoyt, City Administrator
REXPLANATION /SUMMARY: (prepared by Susan Hoyt)
The city is required to notify the county of the dates that are proposed for the public
hearing on taxation (Truth -In- Taxation). The city is constrained by legislative
requirements as to hearing dates. The school district, county and special taxing
districts scheduled their hearings for:
County 12/13/94
12/20/94
Metro
Taxing 12/05/94
Districts 12/12/94
School 12/06/94
12/14/94
In order to have a continuation hearing date that meets the statutes, the city cannot
schedule its hearing between December 14 and December 19.
Given these constraints staff recommends that the city schedule its hearing for 7PM
on Wednesday, December 7,1994 and its continuation hearing (if necessary) for 7PM
on Thursday, December 15, 1994
ACTION REQUESTED:
Schedule the public hearing on taxation for on or shortly after 7 PM on Wednesday,
December 7, 1994 and the continuation hearing for on or shortly after 7 PM on
Thursday, December 15, 1994.
;;::::ii iii::::: 71i::::::::::::::::::::::::::::::":"::::: Y::::
Meeting Date: 9/14/ -94
Agenda Item: p
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION: Cities Week Neighborhood Events
SUBMITTED BY: Susan Hoyt, City Administrator
EXPLANATION /SUMMARY:
In an effort to compliment the city sponsored community -wide
events that occur throughout the year, staff recommends that
informal neighborhood based gatherings occasionally be conducted.
On August 22 an informal picnic was held at Curtiss Field for
"friends and neighbors" of the park. It's estimated that the
event was attended by 80 to 100 people. The event seemed to be
different from other city sponsored events in that it served to
bring friends and neighbors together from a specific area of the
city. Folks in attendance seemed to welcome the opportunity to
attend a neighborhood based event.
In celebration of "Cities Week staff suggests that an informal
gathering be scheduled for each of the neighborhoods in the city.
The event would consist of members of the Falcon Heights Fire
Department and the St. Anthony Police Dept., along with their
vehicles, parked in a designated location in the neighborhood.
Their presence would serve as location for friends and neighbors
to gather as well as provide an opportunity to meet and visit
with members of the fire department and the police officers that
will soon serve the city. It is suggested that coffee, lemonade
and cookies would be served at each location. Publicity for the
events would be accomplished by noticing it in the local
newspapers and dropping fliers off two days prior to the event in
each specific neighborhood.
THE FOLLOWING SCHEDULE IS RECOMMENDED:
Monday, September 26, 1994, 6 -7 p.m.
Hollywood Court
Northome
Thursday, September 29, 1994, 6 -7 p.m.
Falcon Woods
University Grove
tl I
Saturday, October 1, 1994, p.m.
Falcon Heights School
Maple Knoll, Garden, Fry
ACTION REQUESTED: Authorization to conduct "Cities Week"
neighborhood events.
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