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HomeMy WebLinkAboutCCAgenda_94Nov09 City of Falcon Heights AGENDA Regular Meeting of the City Council November 9, 1994 I. CALL TO ORDER: 7 p.m. II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD JACOBS HOYT ASLESON ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: October 26, 1994 V. PUBLIC HEARING: None VI. CONSENT AGENDA: C -1. Disbursements a. General disbursements through 10/31/94, $6,225.14 b. General disbursements through 11/4/94 will be distributed later. c. Payroll, 10/16/94 to 10/31/94, $9,596.19 C -2. Licenses C -3. Scheduling of public hearing on delinquent utility payments C -4. Appointment of Tai Shigaki to the Human Rights Commission C -5. Proclamation of Minnesota Chemical Health Week C -6. Approval of contract renewal with Transworld Systems VII. POLICY AGENDA: P -1. Request to hire Mr. Joseph Rigdon for the position of city accountant ACTION: P -2. Request to seek donations for the purchase of CPR mannequins ACTION: P -3. Request for support for the NW Youth and Family Services Board of Innovation and Cooperation grant application ACTION: Page 2 Council Agenda November 9, 1994 P -4. Discussion on the proposed 1995 alley reconstruction project and the related assessment policy ACTION: P -5. Consideration of Resolution No. 94 -25, amending the city's fee schedule with respect to tobacco licensing fees ACTION: VIII. INFORMATION AND ANNOUNCEMENTS: IX. ADJOURNMENT CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING MINUTES OF OCTOBER 26, 1994 Mayor Baldwin convened the meeting at 7:35 p.m. PRESENT Baldwin, Gehrz, Gibson Talbot, Hustad, and Jacobs. Also present were Hoyt, Asleson, and Maurer. COMMUNITY FORUM There were no comments from the floor. MINUTES OF OCTOBER 12, 1994 Minutes were approved unanimously as presented. CONSENT AGENDA APPROVED Mayor Baldwin removed Resolution 94 -22 from the consent agenda and added it to the policy agenda as item P -5. The remainder of the consent agenda, as noted below, was approved by unanimous consent of the council: 1. Disbursements: a. General disbursements through 10/17/94: $5,474.98 b. General disbursements through 10/21/94: $26,344.33 c. Payroll, 10/1/94 10/14/94: $11,951.87 2. Licenses 3. Request for renewal of lease for the Minnesota Pollution Control Agency monitoring equipment 4. Approval of final pay estimate for F.M. Frattalone for the 1993 street improvement project 5. Plan review for an essential service structure (water cooling tower) at Harvest States Cooperatives, 1667 N. Snelling Avenue 6. Request for use of Community Park shelter and site for Lions Club holiday tree sale 7. Remodeling of police /copy room at city hall POLICY AGENDA PRESENTATION OF GOALS AND WORK PLAN FOR THE MAYOR'S COMMISSION AGAINST DRUGS (MCAD) Connie Lanners Bernardy, the facilitator for the group Mayor's Commission Against Drugs (MCAD), outlined the group's mission and work plan. She also presented some of the findings of Dr. Peter Benson regarding the at -risk status of youth in the Roseville /Falcon Heights area. Bernardy thanked the council for their on -going support of MCAD and read a proclamation declaring November 7 11 as Minnesota Chemical Health Week. Mayor Baldwin asked that copies of the proclamation be distributed to the council and that the proclamation be included as an action item at the next council meeting. City Council Minutes October 26, 1994 Page 2 PRESENTATION ON ACTIVITIES OF THE NORTHWEST YOUTH AND FAMILY SERVICES BUREAU Paul Ciernia and Kay Andrews of Northwest Youth and Family Services (NYFS) gave a brief presentation regarding the services provided by their organization. This presentation included statistics as to the number of Falcon Heights residents serviced, funding sources of the organization, and a breakdown of expenditure categories. Ciernia and Andrews stressed to the council the importance of city contributions to the success of NYFS and thanked the council for their on -going financial support. Mayor Baldwin expressed his support of NYFS and noted his disappointment in the fact that the cities of Lauderdale and St. Anthony have chosen not to make a city contribution in 1995. CONSIDERATION OF A POLICY ON SIDEWALK REPAIRS Administrator Hoyt reported on a proposed sidewalk policy for the city. She began by outlining the problem with sidewalk disrepair, which includes sidewalks that have cracks and heaves due to tree roots and settling soil. Sidewalk disrepair has been an on -going problem in the city, especially because of the city's well established boulevard tree program (boulevard trees inevitably interfere with sidewalk panels). When a sidewalk is extremely cracked or raised 1" or more, it is the responsibility of the city to assure that they are repaired to reduce the safety hazard on the public right -of -way. There are two neighborhoods in the city that have sidewalks and about 40 sidewalk panels that need attention. The city presently maintains public pathways (not technically sidewalks) along Cleveland Avenue, Hamline Avenue north of Larpenteur, and Coffman Street north of Folwell Avenue. Hoyt continued by saying that until 1992, the city practiced a policy of requesting property owners to repair sidewalk panels that were identified by city staff to be in hazardous condition. These repairs were often completed by property owners. However, there was no mechanism to assure that the repairs were completed or that the repairs were made up to city standards for sidewalk materials and surfacing. As a part of the 1993 Grove street project, the city was able to dramatically improve sidewalk safety in the Grove neighborhood. Many of the sidewalks were in disrepair ad were entirely replaced. The cost of the replacement was shared by the city and the abutting property owner. The city covered the removal of the concrete and paid for 12' to 15' (or 2 1/2 to 3 panels) of 6" concrete slabs for each property. The abutting property owner was assessed for the remainder of the work. The extensive nature of the project reduced the cost considerable, In the areas that the city did not replace the entire sidewalk, the city covered the cost of replacing the hazardous panels the appeared randomly, thereby eliminating the danger. In order to assure that sidewalk maintenance is done in a timely manner, Hoyt and Engineer Maurer reported on three alternatives for sidewalk repair: 1) the property owner does the work and if it isn't completed in 30 days, the city will do it and bill the owner; 2) the city does the work and assesses all or part of the job to the property owner; or 3) the city does the work and pays for it. Hoyt recommended option three, city replacement, as it can be done efficiently, provides more flexibility in replacing deteriorated panels once the job is underway, City Council Minutes October 26, 1994 Page 3 guarantees that specifications will be met, does not require extensive follow -up with staff and property owners, eliminates the cost of assessments, and is affordable within the city's capital budget. The initial cost is estimated at $6,500, which should decrease once the city undertakes the majority of the slabs in 1995. Hoyt and Maurer noted that sidewalk panel replacement is a cost that the city covers in St. Paul, St. Louis Park, Golden Valley, and Richfield. Councilmember Gibson Talbot inquired as to the annual cost of sidewalk panel replacement after the initial year. Maurer replied that after the initial 40 slabs are replaced, the city would only need to replace five to ten slabs per year. Councilmember Hustad moved a city financed sidewalk repair policy. The motion passed unanimously. CONSIDERATION OF RESOLUTION E FEASIBILITY ODERING A REPORT FEASIBILITY REPORT AND Engineer Maurer reported that the city is again proposing the reconstruction of some of the alleys in the Northome neighborhood. All alleys were recently evaluated, and with one exception, all are in need of some work. He is recommending the reconstruction of the five alleys rated in poor condition for the spring and summer of 1995, and is requesting that the city adopt an alley feasibility study so that preliminary survey work can be completed. The estimated cost of work on the five alleys is $143,000. Councilmember Jacobs requested that the city discuss the alley assessment policy at the next council meeting. Councilmember Jacobs moved Resolution No. 94 -24, ordering a feasibility report and receiving the feasibility report on alley reconstruction. The motion passed unanimously. CONSIDERATION OF E RECYCLING FUNDS FROM TO APPLY FOR SCOR RAMSEY COUNTY Councilmember Hustad moved Resolution No. 94 -22, authorizing city clerk to apply for recycling grant funds. The motion passed unanimously. CONSIDERATION ROJECT OF RESOLUTION NO. 94-23, RELATING TO 1995 ALLEY IMPROVEMENT DECLARING INTENT OF CITY TO REIMBURSE COSTS WITH TAX EXEMPT BONDS Administrator Hoyt explained that the proposed resolution would allow the city the option to issue general obligation bonds to finance the alley reconstruction project. The city may decide at a later date to finance the project in another manner, but the council must pass the resolution to keep the bond option open. City Council Minutes October 26, 1994 Page 4 Councilmember Jacobs moved Resolution No. 94 -23, declaring intent of city to reimburse costs of 1995 alley improvement project with tax exempt debt. The motion passed unanimously. CITY INFORMATION AND ANNOUNCEMENTS Councilmember Gehrz reported that the Human Rights Commission's Turn Off the Violence project had been successful despite the weather conditions of the day. Councilmember Gibson Talbot brought a message from the Parks and Recreation Commission, urging residents to learn about the proposed county charter amendment regarding parks and open space. Administrator Hoyt noted miscellaneous city activities, including street sweeping, boulevard tree trimming, the fire open house, and completed improvements to Community Park trails. ADJOURNMENT The meeting adjourned at 9:16 p.m. Tom Baldwin, Mayor Carla Asleson Recording Secretary Meeting Date: 11/9/94 Agenda Item: C 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Roland Olson, Temporary Accountant REVIEWED BY: EXPLANATION /SUMMARY: a. General disbursements through 10/31/94, $6,225.14 b. Disbursements through 11/4/94 will be distributed later. c. Payroll, 10/16/94 to 10/31/94, $9,596.19 ACTION REQUESTED: Approval a o��� �m/o�/�� TIME 04`05 CITY OF FALCON HEIGH COUNCIL REPORT nnoE 1 �z��� APPROVAL OF VENDOR m��� PERIOD ENDING: 10-31 DEPT. AMOUNT o�ocnzprzow ons�x� wa pov �bmzmooT ��7t WITHHOLDING MN DEPARTMENT NORTH STAR STATE BANK 3RD QTR PYRL TAX&PENALTY ADMINIST 1,527.16 NORTH STATE BAN 4,596.74 zwzar 9a�no PER �m-a� PAYROLL oom p�nw e��rm `w ��m� /x*onr BUILDING 26.57 BUY NEW FLAG 29921 AIR rnApFzo TOTAL FOR BANK 01 *,225'14 GRAND ruTm- 6,225.14 a. NOT UPDATED PAGE 1 *FILE PERIOD END DATE 10/31/94 SYSTEM DATE 10/28/94 C H E C K R E G I S T E R CHECK CHECK CHECK CHECK EMPLOYEE NAME NUMBER AMOUNT TYPE DATE NUMBER 22766 1 6 6 307' COM 10 28 94 1 BALDWIN,.'THOMAS 2 276 300 .3 COM 10 28 94 6 GEHRZ, SUSAN 22768 277.05 COM' 10 28 94 8 JACOBS, SAM 5 COM 10 28 94 10 JAN GIBSON TALBOT `2760 7 22769 169.0 COM 10 28 94 11 JOHN HUSTAD 7.05 COM 22771 7 10 28 94 30 BAUMANN, NICHOLAS 8 COM 10 28 94 34 KURHAJETZ, CLEMENT 22772 293.77 COM 10 28 94 38 MORGAN, JAY 22773 32.75 46. i7 COM 10 28 94 40 ANDERSON, KEVIN 46. 77 COM 10 28 94 42 CLARKIN, MICHAEL U. 2 2775 64.64. COM 10 28 94 43 DOW, MICHAEL J `_2776 COM 10 �8 2' 94 48 HOLMUREN, JOHN H. 22777 69.26 COM 10 28 94 56 PETERSON, GREGORY. S. 22778 44.64 COM 10 28 94 59 FULLER, GREGORY M. 22780 7 104.67 79 COM 10 28 94 61 DENNIS G. LEMAY 1413.66 1 COM 10 28 94 1002 TAFF, SUSAN HOYT 22780 929.10 COM 10 28 94 1003 IVERSON, TERRY COM 10 28 94 1005 KRIEGLER, CAROL 22785 528.61 COM 10 28 94 1006 MOR6AN, JA' 22786 829.77 721.68 COM 10 28 94 1007 PHILLIPS, PATRICIA 22787 721. COM 10 28 94 1008 22787 721. 22789 SWENSON, DELORIS 22 701.01 COM 10 28 94 1010 CARLA ASLESON 8`9.96 COM 10 28 94 1011 KLINGENBERG LAWRENCE A. 22790 COM 10 28 94 1026 CIERNIA JASON 22791 13.74 COM 10 28 94 1031 TREEFUL, LINDA 22792 67.76 COM 10 28.94 1033 TRETSVEN,.DAVE 22793 522.23 *TOTALS 9596.19 C o n sent Consent t Meeting Date: 11/9/94 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Dee Swenson GENERAL CONTRACTOR W W Constructors, Inc. #3095 Denotes new business ACTION REQUESTED: Approval of licenses Meeting Date: 11/9/94 Agenda Item: C 3 CITY OF FALCON HEIGHTS R EQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION Scheduling of public hearing on delinquent utility payments SUBMITTED BY: Carla Asleson, Administrative Assistant /Planner EXPLANATION /SUMMARY: In December of each year, the city assesses property owners who are delinquent in payment of their utility bills. By assessing the delinquent amount to the property tax rolls, the city can collect the fees to cover sewer and recycling costs that it incurs throughout the year. It is necessary to hold a public hearing prior to requiring the county to assess the delinquent amount. Staff recommends holding the public hearing on December 7, as the information must go to the county by the end of December. Property owners will be notified of their delinquency prior to the public hearing. ACTION REQUESTED: on Schedule December 7,C1994 hearing o b gin on or after 7 45 p assessments on CONSENTMPCONSEPITMMMCONSENVOMMCONSENTMMNMCONSENTNMSMONSENV Meeting Date: 11/9/94 Agenda Item: C 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Appointment of Tai Shigaki to the Human Rights Commission SUBMITTED BY: Carla Asieson, Administrative Assistant/Planner EXPLANATION /SUMMARY Tai Shigaki has applied for appointment to the Human ight term o Bowe sh hich application is attached. If appointed, she would expires at the end of this year. In January, she would be eligible for reappointment to a three year term. ACTION REQUESTED: Approve appointment of Tai Shigaki to the Human Rights Commission, term to expire December 31, 199 CITY OF FALCON HEIGHTS COMMISSION/COUNCIL DATE: tal Pr )n 7 -994 NAME:Tai Shigaki ADDRESS: 1666 Coffman Street #21 Fa a• PHONE: (H) (w) HOW LONG AT ABOVE ADDRESS? 4 YEARS IN WHAT CAPACITY DO YOU WISH TO SERVE? Commission REASON YOU WISH TO SERVE ON ABOVE: As a member of three protected classes I feel I can bring a perspective to the issues that a Human Rights Commission and a community should concern itself with. Now that I am retired and have time I would like to share my experience and knowledge I gained in life and as a professional in the field. PRIOR PUBLIC (OR RELATED) SERVICE: ked in human services for 50 years. The last 25 years I worked for the Minnesota Department of orrections in a variet of assi nmen with the last 9 ye in personnel services. I served as the department's Affirmative Action and Equal Employment Op?ortunity o fficer I served a a member_and chair o the atewi e Affirmative ActionCommittee for state employees. I als served as cha it of the Affirmative Action Committee of the American :ap is urc es A. OTHER RELEVANT BACKGROUND OR COMMENTS): HAVI I u.► .tional state, and local boards of director I have been in the role of develop ing policies, monitoring them. And as part of management I have been .•minis ering po icies. As a minority woman I have also been a victim needing the services of human rights services. Meeting Date: 11/9/94 Agenda Item: C 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proclamation of Minnesota Chemical Health Week SUBMITTED BY: Connie Bernardy, Mayor's Commission Against Drugs (MCAD) REVIEWED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION /SUMMARY Attached is the proclamation declaring November 11 18 as Minnesota Chemical Health Week. This is the same proclamation that was read by Connie Bernardy at the October 26, 1994 city council meeting. ACTION REQUESTED: Declare November 11 18, 1994 as Minnesota Chemical Health Week. Minnesota Chemical Health Week Proclamation November 11 -18, 1994 WHEREAS, over half a million Americans will die this year from alcohol, tobacco and other drug related causes; and WHEREAS; every man, women and child in America pays nearly $1,000 annually to cover the costs of unnecessary health care, extra law enforcement, auto accidents, crime and lost productivity resulting from substance abuse; and WHEREAS; prevention efforts, like the one's of the Mayors' Commission Against Drugs, the Roseville Area Schools and parents in the community, have helped bring down the rate of alcohol use on regular basis by 12th graders by 15% between 1989 and 1992; and WHEREAS, reported in the Search Institute survey, 42% of the 12th graders in the Roseville Area Schools are problem drinkers, problem drug users or both; and WHEREAS; Alcohol is associated with the leading causes of death among teen agers. Over 50% of teenage deaths resulting from traffic crashes, homicides, suicides and drownings involve some alcohol use. WHEREAS; Alcohol use is highly associated to other problems among teen -agers including rape and other sexual misconduct, delinquent behavior, early sexual experimentation, pregnancies, sexually transmitted diseases, alcohol poisoning, other drug experimentation and other problems such as poor grades and dropping out. WHEREAS; the color red has been chosen to represent individual and community commitment to reduce the demand for alcohol and other drugs in the communities and to not drink and drive; and WHEREAS, business, government, Iaw enforcement, schools, religious institutions, service organizations, neighborhoods, youth, senior citizens, and other individuals are encouraged to demonstrate their commitment to help reduce and prevent alcohol, tobacco and other drug abuse by wearing red and by distributing prevention materials and red ribbons to employees, customers, members, neighbors and volunteers during Minnesota Chemical Health Week; BE IT RESOLVED, that November 11 -18, 1994 be declared Minnesota Chemical Health Week in the City of Falcon Heights; and BE IT FURTHER RESOLVED, that the honorable Mayor Tom Baldwin and the City Council of Falcon Heights supports the initiatives of the Roseville, Falcon Heights, Lauderdale and Little Canada Mayors' Commission Against Drugs, the Suburban Area Chamber of Commerce, the Roseville Area School's, MADD's Red Ribbon Project, D -Day and encourages the citizens of Falcon Heights to support Minnesota Minnesota Chemical Health Week and other alcohol, tobacco and other drug abuse prevention efforts year round. „ARPIN” Meeting Date: 11/9/94 Agenda Item: C 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of contract renewal with Transworld Systems, Inc. SUBMITTED BY: Carla Asleson, Administrative Assistant /Planner EXPLANATION /SUMMARY: In 1992, the city council approved a contract for service with Transworld Systems, Inc. for collection services of outstanding ambulance bills. Prior to 1992, collections were handled through conciliation court, a time consuming and expensive method for all parties involved. Since contracting with Transworld, the city has recovered $3,492.29 from 14 of 38 past due accounts. It should be noted that Transworld's method of recovering payment is to send a number of diplomatic, non threatening letters which request that the recipient contact city hall to make payment arrangements. They also send a thank you letter after the recipient either makes payment in full or makes arrangements for a credit schedule. Transworld Systems' contract for 1994 -96 will provide two years of collection service (up to 45 accounts) for a flat fee of $450.00. All monies recovered by Transworld go to the city. Staff recommends approval of the contract, as it has been found to be an efficient and fair means of obtaining payment from patients. ACTION REQUESTED: Approval of a two year service contract with Transworld Inc., at a cost not to exceed $450.00. Meeting Date: 11/9/94 Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request to hire Mr. Joseph Rigdon for the position of city accountant SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Carla Aselson, Administrative Assistant Dave Hinnekemp, City Auditor with Kern, DeWenter, Viere Carol Kriegler, Park and Recreation Director EXPLANATION /SUMMARY: After reviewing 54 applications for city accountant and interviewing four individuals for the position, staff recommends hiring Mr. Joseph Rigdon to fill the position of city accountant. Mr. Rigdon has worked as an accountant since graduating from college in June, 1991. He has been employed in government accounting with Hennepin County since February, 1992 and comes highly recommended by his current employer. Joe is currently managing the chemical health and developmentally disabled accounts for Hennepin County. This requires hands -on, day -to -day, on -line management of accounts that are funded through a variety of sources. It also requires direct contact with the clients. This is very applicable experience because the position requires a wide variety of accounting skills that must be exclusively done by the city accountant. Besides Joe's applicable work experience, he exhibits a strong understanding of financial information. As part of the interview, all applicants were given the city's budget summaries and for the past four years and were requested to prepare comments about the city's 1995 budget. This was an entirely open -ended question. With no municipal background, Joe took the information and presented the interview committee with a series of charts, graphs and explanations that are typically used at the city's truth -in- taxation hearing. ATTACHMENTS: A Resume for Mr. Joseph Rigdon ACTION REQUESTED: Hire Mr. Joseph Rigdon as the city accountant with a starting salary of $27,800 at step 1 and a starting date of December 5, 1994. A 4. 5543 Maryland Ave. N. s Ep 16 1994 New Hope, MN 55428 September 14, 1994 City Administrator City of Falcon Heights 2077 W. Larpenteur Ave. Falcon Heights, MN 55113 RE: City Accountant position I am writing in response to your September 11 advertisement in the Minneapolis Star Tribune for the position of City Accountant. I possess a BS in finance from St. Cloud State University and achieved a GPA of 3.8 while graduating May of As the enclosed resume also highlights, Hennepi.n County, employed in an accounting po sition for requiring high analytical and organizational ability. My educational and employment experiences have provided me with PC, CRT, and related software knowledge. I am interested in using these and other acquired business skills while continuing my career in governmental accounting. ire If you would like to schedule me at 34888645. additional information, please Sincerely, "ey(4,4( 1441.------ Joseph M. Rigdon enclosure JOSEPH M. RIGDON 5543 Maryland Ave. N. New Hope, MN 55428 H (612) 531 -9272 W (612) 348 -8645 EXPERIENCE: INTERMEDIATE ACCOUNT CLERK Hennepin County-- Office of Budget Financel Accounting Minneapolis, MN February 1993 to present Chemical Health Developmentally Disabled account representative Responsible for billing, corresponding resolving problems associated with client insurance accounts Experience with mainframe PC applications INTERMEDIATE CLERK Hennepin County -Work Readiness Program Minneapolis, MN February 1992 to February 1993 Responsible for 20,000+ client files Supervised from one to five temporary employees ACCOUNTEMPS June 1991 to February 1992 Various bankingl accounting temporary positions EDUCATION: ST. CLOUD STATE UNIVERSITY St. Cloud, MN 1988 -1991 Bachelor of Science in Business Finance Major Economics Minor GPA: 3.8 (4.0 A), Dean's List 7 times ANOKA RAMSEY COMMUNITY COLLEGE Coon Rapids, MN 1986 -1988 HONORS: Beta Gamma Sigma Business Honor Society Phi Kappa Phi Honor Society Graduated Summa Cum Laude REFERENCES: May be obtained upon request Meeting Date: 11/9/94 Agenda Item: P 2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request to seek donations for the purchase of CPR mannequins SUBMITTED BY: Clem Kurhajetz, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: (prepared by Susan Hoyt) The city provides free CPR classes to several community businesses and organizations. The CPR training requires using mannequins to practice the techniques. The current mannequins were purchased from donations from the Knights of Columbus in 1982. They are in poor condition. The fire department wishes to replace them. The department would like to request donations from the organizations that receive this training for this purchase rather than using the city's capital funds. The estimated cost is $1,700. The fire marshal, Terry Iverson, will be available to answer questions about the extent of CPR training that the city provides to organizations. ATTACHMENT: A Memo from Chief Kurhajetz dated October 19, 1994 ACTION REQUESTED: Discuss and approve request to seek donations toward replacing the CPR mannequins. CITY OF FALCON HEIGHTS FIRE DEPARTMENT 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113 -5594 PHONE (612) 644 -5050 FAX (612) 644 -8675 October 19, 1994 TO: Susan Hoyt, City Administrator FROM: Clem Kurhajetz, Fire Chief RE: Request to seek funding for replacement of CPR mannequins for the fire department In 1984 the Falcon Heights fire department began providing advanced treatment to our patients using variances granted by Ramsey Medical Center and the Minnesota Department of Health. One of our agreements was to perform CPR instruction to interested persons in our community. The following organizations are currently being trained by our CPR instructors: 1. Harvest States Cooperatives 2. Goodwill Industries 3. Hewlett Packard 4. Falcon Heights /Lauderdale Lion's Club 5. Falcon Heights Fire Department 6. 1666 Coffman Condominium Association After 10 years of use and training over 1,000 students, mannequins will need replacement. The approximate cost is 1,700.00 for three mannequins adult, child, infant. The five organizations have contributed to purchasing mannequins, video tapes, instructional materials in past years. The CPR instructors would like to approach these organizations to request donations toward replacement of our mannequins. Repair of the mannequins to current standards of cross infection retrofitting and repairing worn -out parts exceeds replacement. Thank you for your consideration regarding providing quality education in CPR training to our local organizations. p HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE i 410 PRINTED ON RECYCLED PAPER TREE COY USA POUCYRIMICTIMEMOYERMICYBEMIGYEEMINCEMPatilMIO Meeting Date: 11/9/94 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for support for the NW Youth and Family Services Board of Innovation and Cooperation grant application SUBMITTED BY: Kay Andrews, Executive Director of NW Youth REVIEWED BY: Tom Baldwin, Mayor Susan Hoyt, City Administrator EXPLANATION /SUMMARY: Northwest Youth and Family Services is planning to submit a grant application for $100,000 to fund a Youth Activity Center. The grant would be used for capital improvements and purchases for the area. The organization is asking for the city's official support in this endeavor to strengthen its application. ATTACHMENTS: A Cover letter and introductory information on the proposal ACTION REQUESTED: Discuss and approve formally supporting this application. 11/01/94 15:19 NW YOUTH FAMILY SERVICES 4 612644667 NO. 328 Ald MEMORANDUM DATE: November 1, 1994 TO: City of Falcon Heights FROM: Kay Andrews, Executive Director Northwest Youth Family Services REASON: Grant Application to Board of Innovation Cooperation s*** I am writing on behalf of Northwest Youth Family Services (NYFS) to ask your support of a grant to the Board of Government Innovation and Cooperation for fonds to develop a Youth Activity Center at NYFS' new building located at 3490 North Lexington Avenue. Eligible applicants, of which NYFS is one, include organizations established by two or more local governments under a joint powers agreemextt. One -time only start up funds are available and they would be used to renovate the building and purchase equipment for the Youth Activity Center, NYFS is asking each of its joint powers cities to participate as co-applicants. A signature of the senior elected or administrative official is squired. Your endorsement will help us to submit the strongest application possible. Your participation does not infer a responsibility on the part of your city to provide funding for the Youth Activity Center. You may remember this is the project/resolution that was mentioned during our visit with your council. I have enclosed the pre-application narrative for your review. It should answer most of your questions about the project and its benefit to the youth of our communities. Since ha th a short time -frame before the grant is due, I would like the form to be picked up rather mailed. The grant is due by November 15th. The form is needed no later than November 1 lth. If you have any questions or to arrange to have the form picked up, please call me or Jeanne Thompson, Development Director, at 636 5448. Thank you for your assistance. 11/01194 15: 213 NW YOUTH FAN ELY SERU.i CES i 6126448 675 H0.328 D04 NORTHWEST YOUTH FAMILY SERVICES SERVICE SHARING GRANT Pro Application Narrative A. PROPOSED APPLICANTS Northwest Youth Family. Services has a joint- powers agreement entered into by the agency and ten municipalities of northwest suburban Ramsey County. These communities include: Arden Hills, Falcon Heights, Lauderdale, Lime Canada, Mounds View, New Brighton, North Oaks, Roseville, Shoreview and St. Anthony. Municipalities included in the joint powers agreement act as sponsors of NYFS by providing partial y support for its activities, when activities are considered to be in the best interests of the citizens of the signatory municipalities. Each municipality has made a resolution supporting the programs of NYFS and has agreed to share in the financial responsibilities of matching funds provided by State, Federal and County grants. One representative appointed by the City Councils of each of the municipalities within the joint powers agreement serve on its Board of Directors. In addition, appointees to the Board of Directors make up the Financial Board of NYFS. The Financial Board has the right to final approval or disapproval of the budget of NYFS as stated in the Joint Powers Agreement. NYFS was incorporated on May 26, 1976, as a private, non- profit youth-serving agency which offered intervention and diversion programs designed to prevent young people from entering or re- entering the criminal justice system. Since 1976, NYFS has gradually broadened its scope of services, and now offers a wide array of programs for youth and their families. For eighteen years, NYFS has responded to the needs of youth and families. Its mission is to meet the developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. In 1993, over 3,400 youth and family members were provided direct services from NYFS; another 2,300 were provided prevention and community education programming. Services include a full range of mental health services licensed by the state of Minnesota, home -based family support services, young fathers proms., youth employment program, youth -raft business, diversion counseling, restitution programming„ Youth Service Learning, teen pregnancy prevention, and outreach services. NYFS is the only facility in the ten city area providing sliding fee mental health services, medical health services for teens, and youth delinquency intervention and diversion services in one, community -based location. NYFS plans to work with a minimum of seven of the teen joint-powers municipalities to complete the project and expects to add additional municipal partners as well as two of three service area school districts. G� 11/01/94 15:20 MW YOUTH FARM I LY SERVICES 6126440675 NO. 32 B. PROPOSED PROJECT The project NYFS proposes to develop is a Youth Activity Center designed to meet the needs of youth ages 10-135. The Activity Center would be developed and operated in conjunction with a minimum of seven municipalities of northwest suburban Ramsey County, and two school districts within NYFS" service area. The significant need for a Youth Activity Center for middle school aged youth has been identified by area city, school and other concerned groups and individuals. NYFS was developed as a result of a joint powers agreement with the ten cities, and throughout the years NYFS has developed programming to meet identified community needs. Thus, the agency is seen by the municipalities it serves, as an appropriate vehicle for developing and providing the Youth Activity Center. In order to implement the proposed project, facility renovation need to occur and program equipment needs to be purchased. Isl YPS is approaching the Minnesota Board of (Government Innovation and Cooperation to request the start up facility and equipment costs of implementing a Youth Activity Center. The Youth Activity Center would be a new activity for the agency. Currently, NYFS provides programming at its offices, in school buildings and on -site at local community centers. The idea of developing a multi -city Youth Activity Center did not become a reality until recently, when NYFS started the process of purchasing a building with enough square footage to dedicate 3,000 square feet to a Youth Activity Center. Recreational and other activities would be available to youth in this drug and smoke free environment monitored by NYFS youth workers. A e screen television, computer stations, study asp, tables for crafts and gam, p and other opportunities would be offered. Efforts would be made to link Activity Center participants to employment, counseling, and other program offerings of the organization. A youth run business will be conducted at the Youth Activity Center. Youth will operate a concessions area Men Canteen) and provide low cost food and beverages to Center participants. Start -up funds are needed to renovate the Youth Activity Center space to make it usable for youth, and to purchase needed equipment. The grant would be used to: build a separate entrance to the Youth Activity Center portion of the building, including signage and a canopy; add security lighting on the building and in the parking lot; remove ceiling tiles in the area to open up the space; remove existing walls and erect walls within the Youth Activity Center; build a fire exit; install handicapped restrooms within the Center area Install a security door between the Center and the other parts of the facility in order to make the Center usable outside of normal NYFS business hours; carpet the Youth Activity Center; purchase the following items of equipment: pool table, television and VCR, cash lounge furniture (including tables, chairs, couches), poi register, refrigerator, pop machine, toaster oven, microwave, tables chairs for "Teen 11/01/94 15:21 NW YOUTH FAMILY FRUI CES 6126449675 WD. 328 Vat) Canteen aiea of the Youth Activity Center, r, computer stations, and homework learning stations. The cost to oompleee renovations and to purchase the items listed above is expected to be approximately $100,000. The status of the planning process is as follows: NYFS is in the process of developing and convening a committee made up of city council representatives, school district personnel, and community residents to develop programming plans for the Center. In particular, NYFS is Ong citizen input from neighbors living in the area surrounding the facility. It is expected that NYFS and its partners will be ready to implement the project in June of 1995. On -going program operating costs will be paid by NYFS' operating budget, contracts for services, fees for service, *immunity fundraising events, and proceeds from the youth-run business (Teen Canteen). Approximately 1,500 individual middle school youth are expected to use the facility in the first year. This project meets the statutory goal of this grant category. NYFS is asking for startup costs of a shared service. Each of the seven municipalities will participate in the promotion and usage of the Youth Activity Center. NYFS two or more local go unde�a joint powers agreement. u the organization was established by C. PENEnT The project is worth doing for several important reasons: 1. Meeting an identified community The need to supply middle-school youth ages 10-15 with a safe, secure space to come to after school, on weekends, or evenings, will continue to escalate. It is anticipated that within the next five years, the middle school population will dramatically increase (based on current and projected school enrollment figures). 2. Reuc l Costs: Individually, the seven or more municipalities and two school districts are not financially able to address this need. If each community were to try to develop its own Youth Activity Center, the costs would be staggering. For most of the municipalities, space for a Youth Activity Center and dollars to mate the Center are not available. If each of the school districts were to develop a Youth Activity Center for its school population, school districts would need to take dollars from their already underfunded budgets for facility and prof on. Jointly, through a joint powers agreement, and with the leadership of a non-profit organization, each city and school district will be able to address its needs without significantly increasing its city /school operating budgets. The proposed Youth Activity Center would be a shared activity of die seven cities and in partnership with the two school districts. 3. Provide more services and increase access to services: For clients of NYFS and the residents of the seven or more communities, this project will address an identified community need and, at the same time, increase community awareness and accessibility to other NYFS services. The Center will also enhance opportunities for youth ages 10.15 to grow personally and emotionally 11/01/94 i5: Z.2 NW YOUTH FAMILY SERVICES j 6126448675 N0.328 007 especially in the area of socialization and self-esteem. R will provide youth with a safe, secure and productive environment after school, and will be of benefit to parents who are not home in the afternoon due to work resiionsiibilities. The Youth Activity Center promises considerable impact on program quality. In addition to its recreational offerings, the Center will provide opportunities for youth and staff to discuss community issues; thus, the NYFS program will have first -hand information and perspectives from its clientele, and will receive valuable advice on program development. Once the project has been implemented, NYFS expects to serve an additional 1,500 youth per year as a result of the Youth Activity Center. 4. m ►1 f r_• .Li in ._s The Youth Activity Center will help t0 complete the organization's goal to develop a multiplicity of coordinated services under arc roof. It will further enhance the organization's commitment to building stronger collaborative relationships within the service area. POUOYPEIROUGYORROUCIYMPOIACYMPOIN Meeting Date: 11/9/94 Agenda Item: P 4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion on the proposed 1995 alley reconstruction project and the related assessment policy SUBMITTED BY: Terry Maurer, City Engineer REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: (prepared by Susan Hoyt) Alley update: Staff mailed letters to all property owners adjacent to the alleys proposed for reconstruction in 1995. Survey work for these alleys began last week. The proposed project plans to rebuild the alleys in their current configuration. The city proposes using the same process as for the 1993 streets which involves neighborhood meetings with opportunities to informally meet with the engineer to review the plans as well as following the more formal public hearing process. When questions arise about reducing the number of garbage haulers going down an alley, residents will be given information about licensed haulers in the city and encouraged to meet with their neighbors on a block basis to see if they want to agree on one hauler like they do with snow removal. (The city has a policy of allowing residents to choose their own garbage hauler and, given this, it is important that the city not get involved in organizing residents around one hauler, even on a block -by -block basis.) 5/front The current assessment policy is 100% of e o the attached foot for alley reconstruction. The city engineer addresses the assessment in letter. ATTACHMENT: A Letter regarding proposed alley assessment policy from the city engineer dated November 3, 1994 B Map of proposed alleys to be reconstructed ACTION REQUESTED: Discuss the proposed 1995 alley reconstruction project Adopt an assessment policy for alley reconstruction in 1995. HOV— 4 —'94 FR T 8 0 39 MSA ST F UL Attachment A tall I UM 4011408 November 3, 1994 File No: 330 031 -10 Ms. Susan Hoyt City Administrator City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, MN 55113 t. MI €S4Goltfitt6 RE: ALLEY ASSESSMENTS f Wikvaoif lVTAt Dear Ms. Hoyt: PAJNIOTA As you requested, I have prepared this correspondence to summarize my thoughts relative to potential policies that the City Council could adopt, with regards to assessments of alley improvements. The one major assumption I have made is that the ..`V:;CMA. City Council would desire to keep the total property assessments in the Northome area of the city similar to total assessment in other areas. As you recall between the 1991 '.'FYI. Street Improvement Project and the 1993 Street. Improvement Projort, the City Council implemented a change in the percentage of street assessments in an effort to keep the dUFFd(. total assessments per property in the same general area. :AAlSri >u-ANA In looking at the various neighborhoods within the city, each has different amenities which are components of their total assessment. In the University Grove area assessments included streets, sidewalks, and storm sewer. The typical lot width in that area is 60 to 70 feet, total assessments for these three items generally amounted to $2400 to $2700 per lot. In the Falcon Woods area the lots are wider. Typically, the lots are 100 feet wide, however there are no sidewalks and the storm sewer was in good shape. Therefore, the only assessments were for street reconstruction at $24.00 per front foot, resulting in a typical assessment amount of $2400 per lot. When we look at the Northome neighborhood, we see lots that are typically 50 feet wide, but have frontage on both an alley and the street. Generally, there are no sidewalks and the storm sewer 1326 Energy Pork We is in good repair. It is reasonable to assume that streets assessments at some point in sa. pnul, ANA 55106 the future will be much like the Falcon Woods area. Therefore, the question is how 612444-4389 much should be assessed for alley improvements such that if streets were assessed at the same time the total assessment would be in that $2400 to $2700 range. fax 612 -644 -9446 As you are aware, the feasibility study for the alley improvements estimates a 100% 9800 sl p assessmeent would result in a rate of just over $25.00 per front foot. If the properties 55 41 were also assessed for street construction in 1995, it is reasonable to assume that the rate Minneapolis, NtN would be slightly higher than the 1993 rate of $2.4.00 per front foot. If we assume that 612 -546 --0432 four 612 544.4398 CIO V- 4-9 FR I :3=40 MSA S T PAUL P.03 Ms. Susan Hoyt Y November 3, 1994 Page Two the street assessment rate for 1995 would be raised $2.00 to $26.00 per front foot, we would need to slightly reduce the 100% assessment rate for alley reconstruction to get to a total assessment of $2400 per lot. A reduction of 10% for the alley assessments would bring the rate to approximately $22.50 per front foot. Looking at these lots as double frontage lots with a total assessable front footage of 100 feet and assuming that the alley rate is $22.50 per front foot and the street rate is $26.00 per front foot, the total assessment if both improvements were made in 1995 would be just over $2400. Obviously given the condition of the streets, the reconstruction and assessment for street improvements is not likely to happen for several years. However, applying this logic, I would recommend that the city council consider a 90% assessment for alley costs with the City funding the remaining 10 I hope that this rationale is helpful in your deliberation on alley assessments policies. 1 will be available at your November 9th City Council meeting to answer any questions you may have. Sincerely, MSA, CONSULTING ENGINEF.RS 1.(Aitypgata-€ Terry J. Maurer, P.E. TJM:db Attachment B I 1 11 11 11 11 HAMLINE NMI INN Ell EMI AVENUE 7 MIIII IIIE IIM 111111 NIB III 1 INIII I I Ili 11111 NMI EMI MI INIII NMI I 0 100 200 Xo Ili i I 1 i IIIII L-1 NM W W La 1 E all MI i IMI z =I z 1 111111 MN I-1-1 La La La L___ MI NMI lin NMI Eli< Eli INN ME NMI MI Ell sm sm NE N.AL8ERT STREET 111'111 1 I 1 1 1 1 z amoi ENE alla EMI 1-- a I 1 I 1 Lil soar IBM UM z///- 1 I 1 1 Slog Eggr_t_c gist awl sow EREE az" 0 1 Mg 11101 1111 1 Ella 211111 NA III Cf,l' iiii 11111111 ME iii '7 i Miff or MIMI 1 1111111111111 11111 I 1 1 11111111111 t' MIE N.PASCAL STREET 1 ---1 111•11 =II 1111111111 t ■Ims 11=i 1- mug z INI 1111111 1-...1 IN. mon Milli 'Imil MIN r V) (f) Z 11111 1 La `.1 I I 1 IN! 11111111 "0" 1 4RCN ,A STREET IIIIII 1 i t MI i fi I (IX EXIS CONDITION RATING t_____ 11111•111111•111 0 c p r---., 1 i 7 r7 1 ASSESMENT A Rc iENLIE 1 I I I 1 1 11 1 ALLEY RECONSTRUCTION 1 i 1 CONDMON EVALUATION C CITY c MN11.01113117 FALCON HEIGHT'S RPPPYIIIKOCTXIIEIPOUCYIIIIIPOUCTMMMOUCVNONPOLICYM Meeting Date: 11/9/94 Agenda Item: P 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Consideration of Resolution No. 94 -25, amending the city's fee schedule with respect to tobacco licensing fees SUBMITTED BY: Carla Asleson, Administrative Assistant /Planner REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: In August of this year, the city council passed new policies concerning penalties for vendors that sell tobacco products to minors. As a part of these policies, the city's contracted police department will conduct compliance checks of all tobacco vendors in the city. To cover the costs associated with licensing and compliance checks, staff proposed raising the tobacco license fee to $250.00 per year. This proposed license fee increase was included in the information sent to vendors but was inadvertently left out of the final ordinance changes that were made in August. If it is still the intent of the council to have license fees cover the costs of local enforcement of codes, it would be appropriate to formally raise the license fee at this time. ATTACHMENTS: A. Resolution No. 94 -25 (proposed) B. Chapter 5 -4.01 (proposed) ACTION REQUESTED: Approval of Resolution No. 94 -25, raising the license fee for an annual tobacco license to $250.00. POLICYMMPOUCYBBMPOUCYIMEVOUCYMEIPOUCVGEPOUCVMNPOUCIYNEPOUCV No. 94 -25 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: November 9, 1994 A RESOLUTION AMENDING THE CITY'S FEE SCHEDULE WITH RESPECT TO TOBACCO LICENSING FEES WHEREAS, city code allows for changes in the city fee schedule by adoption of a resolution; and WHEREAS, in August of 1994 the city council adopted new policies regarding the selling of tobacco products to minors; and WHEREAS, additional police and staff time will be required to monitor the compliance of tobacco vendors with these policies. NOW, THEREFORE, BE IT RESOLVED that the city council of Falcon Heights, MN does hereby amend chapter 5 -4.01 of the city code and raise the license fee for an annual tobacco vendor license from $40.00 per year to $250.00 per year, effective with licenses issued for the 1995 calendar year. Moved by: Approved by: Mayor BALDWIN November 9, 1994 GEHRZ In Favor Date GIBSON TALBOT HUSTAD Against Attested by: JACOBS T City Clerk November 9. 1994 Date 5 -4.01 SECTION 4. LICENSE, PERMIT AND OTHER FEES 5 -4.01. Fees. The following fees are to be included in the city's license and fee schedule. The city council shall, by resolution, establish and revise license, permit and other fees. A. Business Licenses. Fees for business licenses are as follows: Fee Item $30.00 Amusement machines pool tables 300.00 Bottle Club 180.00 Bowling Alley 10.00 Cigarette 30.00 Contractors Filling Stations 100.00 Basic 400.00 for 15 -20 hours 500.00 for 20+ hours 800.00 Game Arcades /Pool Halls 50.00 General Business 35.00 Itinerant Salespersons Solicitors 4,000.00 Liquor 200.00 Sunday Liquor 150.00 Liquor Store, Off -sale 25.00 Liquor Special Event, Consumption and Display Only 150.00 Malt Beverage, Off -Sale 500.00 Malt Beverage, On -Sale 1.00 Malt Beverage, On -Sale with wine license Precious Metal Dealer 1,500.00 Investigation fee If the investigation and verification process is conducted solely within the State of Minnesota, the fee shall be $500, and the remainder of the deposit shall be returned to the applicant. If the investigation and verification process is conducted outside the State of Minnesota, the issuing authority may recover the actual investigation costs not exceeding $1,500.00. 2,600.00 License fee (based on 2 hours /week of police review of records) 70.00 Refuse Haulers Restaurants 100.00 Basic 400.00 If over 15 -20 hours 500.00 If over 20 hours Therapeutic Massage License 200.00 Investigation fee 100.00 License fee 2,000.00 Wine 32 /e V i (9 art Mayor and Councilmembers I've attached the disbursements for the period for your review prior to the meeting as well as a proposed addendum to the agenda. The addendum, P -6, is being submitted for a Service Sharing Grant. I received the information Monday and it needs a signature by Thursday. The Vadnais Heights fire chief hasn't gotten back to me about some specific questions. See you Wednesday. Susan CONONTIIIIIMONSENUMESONSENTISECONSENTIOCONSENTOMERONSENTO Meeting Date: 11/9/94 Agenda Item: C 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Roland Olson, Temporary Accountant REVIEWED BY: EXPLANATION /SUMMARY: b. General disbursements through Nov. 4, 1994, $84,681.60 ACTION REQUESTED: Approval CONSEREINEMONSENTEIMPONSENEMSONSENTMEGONSENTEMEGONSeNr DATE ii/04,94 TINE 045%7 CITY OF FA-CON HEIG- CDJNEIL REPORT Pi-:GE APPROVAL OF BILLS PERIOD ENDING: 11-04-94 CHECK* VENDOR NAME DESCRIPTION DEPT. AMOUNT CARLA ASLEsON PLANNINb 3.64 CARLA ASL_ESON PARKING FEES ELECTION 2.0, CARLA AbLESON MEETING FOOD ADMINIST 10.70 TOTAL FOR CARLA ASLESON 16.54 AMERICAN LINEN SUPPLY CO. FIRE Fib 3.J.17 SHAW LUMBER COMPANY STREET SWEEPING SIGNS STREETS 37.01 COLONIAL INSURANCE IVERSON PREMIUM FIRE PRE 36.45 COLONIAL INSURANCE LEMAY BAUMAN PREM FIRE FIG 45.65 ,,,ONIAL INSURANCE KEYING CORRECTION FIRE Fib 45 COLONIAL INSURANCE LEMAY BAUMAN PREM FIRE FIG 29.65 COLONIAL INSURANCE ADDTL PREM L_EmAY/BAUMAN FIRE FIG 16.00 T0TgL FOR COLONIAL' INSURANCE 82.10 CONTACT MOBILE COMMUN. RADIO PARTS STREETS 3.73 E-Z RECYCLING, INC. SEPT OCT RECYCLING 83 TIF B 4,779.00 2L FOCUS NEWSPAPERS PUBLISH 0-94-10/ACC TEST LESISLAT 36.96 ICMA RETIREMENT TRUST 457 CARLA CONTRIBUTINS ADMINIST 125.00 ICMA MEMBERSHIP RENEWALS 94 MEMBERSHIP HOYT ADMINIST 378.75 TNSTY-PRrNTS PLUS oCTOBER NEWLETTE commuTac 716.7S INSTY-PRIN1S PLUS FIRE FORMS, ENVELOPES ADMINIST 308.20 INSTY-PRINTS PLUS FALL/WINTER FLYER PARK PRO 121.22 TU1AL FUR INSTY-PRINTS PLUS 1,146.15 IVERSON, TERRY MISC MILEAGE ADMINIST 4.4s IVERSON, TERRY MI FTRE 52.08 TOTAL FOR IVERSON, TERRY 56.56 KRiEGLER, CAROL REIMB FOR PARK SIGN PARK MAI 3 DAVID W. KRIESEL, INC. NOV BLDG FEES PLANNING 500.06 LEAGUE OF MINN CITIES PULICY CONF FEE-HOYT ADMINIST 25.00 LEONARD, STREET DEINARD CIVIL ATT FEEES Td 10-15 LEGAL 896.60 M-75 BUILDING MAINTENANCE OCT CLEANING FEES BUILDING 208.65 MAIER STEWART ASSOC. SEPT ENG ENGINEER 850.99 MAIER STEWART ASSOC- SEPT ENG 187.43 MATER STEW4R1 C SEPT-ENG 620.90 TOTAL FUR MAIER STEWART ASSO 1,659.32 METRO. WASTE CONTROL COMM DEC SERVICE CHRGS SANITARY 38,592.00 NSP CIVIL DEFENSE SIREN EMERGENC 6.28 j DATE E 04:5 F lll-1i� 1. r:��et'i4 1h•�It L. rrl�,vr= rt. -,,,_,N,..." r:=ri.i i 1- 'A0C i APPRUVAL OF BILLS PERIOD ENDING: __-04-94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT NSP CUR FILE _ISHTE OLT PAR x'11-1I 21.6° TOTAL FOR NSF' 7,1 NSF' LIGHTING THRU 10/22 STR. LIG 1,887.64 NATIONAL LEAGUE OF CITIES 95 MEMBERSHIP FOR CITY -EGISLAT 658.06 j OFFICE MAX, INC. CUMPUIER SWITCH RESCUE 5 31.94 OFFICE MAX INC. TAPE RECORDER FOR TNG FIRE FIG 26.61 TOTAL FOR OFFICE MAX, INC. 58.55 ONE PLUS IWO INC PAR TAGS 70.29 29929 PERA ADDTL PERRA PYMT 183194 ADMINIST 1o7.O,D PERA PHILLIPS DEC PREMIUM ADMINIST 12.00 :1 PERA BAUMAN DEC PREMIUM FIRE FIG 12.00 PERA IVERSON DEC PREMIUr: FIiiE PRE 7.;x.00 TOTAL FOR PERA 36.00 PHILLIPS, PATRICIA FINANCE 13.72 PHILLIPS, PATRICIA ADMINIST 32.82 PHILLIPS PATRICIA MISC SUPPLIES ADMINIST 23.85 TOTAL FUR PHILLIPS, P R LIA 70.39 PETERSON, FRAM, BERGMAN SEPT PROSECUTIONS FROSECUf 1,511.7 PRECISION COMPUTER SYSTEM PAYROLL UPDATE PRECISION FINANCE 35.15 RAMSEY COUNTY COMPUTER U E -ADDRE S SRC PLANNING 1 +'r RAMSEY COUNTY NOV HEALTH CARE ADMINIST 2,847.03 TOTAL FOR RAMSEY COUNTY 2,865.78 ROAD RESCUE, INC. REPAIR 754 RESCUE 5 17.31 CITY OF ROSEVILLE Na, POLICE SV• POLICE 20,181.50 7 5 5 TREE SPELIALISTS IN TRIMMING TREE PRU 452.63 S S TREE SPECIALISTS IN THEE REMOVAL 958.50 TOTAL FOR 8 5 TREE SPECIALIS 1,411.13 ST. PAUL PIONEER PRESS PAPER DELVRY T02 -22 -94 ADMINIST 18.00 CUBURBAN HARDWARE. DEY DUPLICATES BUILDING 16.33 SUBURBAN HARDWARE HOCKEY BOARDS 32.06 -c SUBURBAN HARDWARE TREE PAINT TREE PRO 5.51 SUBURBAN HARDWARE TRASHBAGS FIRE FIG 20.30 TOTAL FUR SUBURBAN HARDWARE 74.20 SUPER AMERICA FUEL STREETS 103.39 SUPERAMERICA FUEL PARK MAI 88.09 ,':•r, SUPER AMERICA FUEL FIRE FIG 65. 13 SUPER AMERICA FUEL RESCUE S 58.27 JA 2 T1r E 04;7J; LIM OF K =.i3r. :jJN'L:1L REPJi PAGE A-'PR:UVAL 0= B. _C PER10D ENDING: LHECF; VENDUR NAME DESCRIPTION DEPT. AMOUNT TUTAL FUR SUPER A *aR,Lr 314.88 THi=F, SUSAN HOYT TURN OFF VIOLENCE SUPPLY COMMJNIC 17. i.A. SCHIFSKY tc SONS ASPHALT FOR PATCHING STREETS 106.08 TOLL COMPANY COMPRESSED AIR 34.61 UNITED WAY EMPLOYEE U.W. CON T RIBUTN f"1DMINIST 62.00 USWEST 'CELLULAR SEPT CELLULAR PHONE RESCUE S 14.17 USWEST COMMUNICATIONS CUM" PK PHONE THE 10 -22 PARK R 55.48 ACCOUNTEt+PS ACCT SVC 10 -17 TO 10 -21 FINANCE 277.20 ACCOUNT EMPS ACCT SVC 10/17 TO 10/21 SANITARY 201.60 ACCOUNTEMPS ACCT SVC 10/17 TO 10/21 RESCUE S 25.20 TO HL FUR ACCOUNTEMPS 504.00 ST PAUL WATER UTILITY WATER 9 -16 TO 10 -16 BUILDING 21.23 ST PAUL WATER UTILITY WATER 9 -16 TO 10 -18 FARE: MAI 8.61 TOTAL FOR ST PAUL WATER UTILIT 29.84 HENRY RENTALS INC. S r ,,LR loa FIELD KGB -'HiR r MFtil MERRILL LYNCH, ANNUAL ACCT FEE FINANCE 65.00 DUALITY OUTD(JORS INC FALL SWEEPING STREETS 5,150.00 E0 I 1iYi PARKS CI 447. 6 SEARS ti FOR V A CCUE�� i 29920 RO'SEVILLE FIREG'riTti'S AUX SEMINAR EXP FIREFIGHTERS FIRE FIG 125.021 TOTAL FOR BANK 01 84,681.60 GRAND TOTAL 84,681.60 .J j Meeting Date: 1/9/94 Agenda Item: P 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request to submit a Service Sharing Grant to the Board of Innovation and Cooperation for $100,000 for applying countywide GIS mapping capabilities to rescue services SUBMITTED BY: Clem Kurhajetz, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: (prepared by Susan Hoyt) The Ramsey County fire chiefs have prepared a grant application for the State Board of Government Innovation and Cooperation for funding to integrate the county's current GIS information with the existing fire and rescue response procedures. The grant requests $100,000 to implement a GIS information system with the cities of Shoreview, Falcon Heights, Vadnais Heights, North Oaks, Little Canada, Roseville, New Brighton and the Ramsey County Sheriff. If awarded the grant will cover the hardware and software necessary for implementing the system in these communities. The grant application proposes a 1,000 contribution from Falcon Heights toward the equipment. An additional, and undetermined cost in the grant, is the purchase of the data from the county. Staff recommends participating in this grant application with the other service providers. The city managers /administrators in Ramsey County plan to meet to discuss coordinating the emergency service dispatch. This grant, if awarded, will work toward more efficient dispatching and recordkeeping for fire and rescue services. It may also be useful for other city GIS information. The grant is due on November 10, 1994. ATTACHMENT: A Service Sharing Grant ACTION REQUESTED: Authorize the administrator to sign the grant application for the service sharing grant. If the grant is approved, the council will need to accept the grant. VH VADNAIS HEIGHTS FIRE DEPT. FD 665 East County Road F Vadnais Heights, Minnesota 55127 November 3, 1994 $44. J Ms. Susan Hoyt, City Manager City of Falcon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 Dear Ms. Hoyt: Enclosed is a Service Sharing Grant Application. The project applied for is explained in the enclosed material. This was also discussed with the area fire chiefs in a meeting held on November 2, 1994 at the Vadnais Heights Fire Department. Please discuss this information with your chief and decide if you want to participate in the project. If all the departments involved decide to participate, the cost for the fire departments' portion should not exceed $1,000. This cost would be reduced if some department's decide not to participate. The additional cost would be your cost for the Graphical Map Data which you would obtain from the Ramsey County Surveyor's Office. If you decide to participate, we need your signature on the second page of the application and it must be returned to us by Thursday, November 10, 1994. If you have any questions, please feel free to contact me Monday through Friday from 8:00 a.m. until 12:00 p.m. at 490 -1355. Sincerely, VADNAIS HEIGHTS FIRE DEPARTMENT Jerry Auge Fire Chief sz enc. MINNESOTA BOARD ARD OF GOVERNMENT N 1T 'tats INNOVATION N AND COOPERATION �TIO N v �i O Ei 1Ei T MODEL L ET M ANAG SERVICE RVIC EB BUDGET GRANT APPLICATION COVER PAGE 1. Grant Number Indicate the grant number assigned by the Board to your pre application. SS -94- 76 2. Abstract Describe your proposed project by completing the following sentence. Indicate the service or program for which you propose to develop a budget management model. This application requests funding to develop a budget management model for GIS TECHNOLOGY TO EXISTING ENHANCED 911 SYSTEM 3. Grant Request Indicate the amount offending you are requesting from the Board. 100,000 ($50,000 maximum) 4. Applicant Name(s) List all applicants; they may differfrom the applicants listed on yourpre- application. CITY OF SHOREVIEW VADNAIS HEIGHTS LITTLE CANADA NORTH OAKS ARDEN HILLS FALCON HEIGHTS NEW BRIGHTON ROSEVILLE RAMSEY COUNTY SHERIFF Indicate which applicant will act as the project's fiscal host if you are awarded a grant: VADNAIS HEIGHTS 5. Contact Person The contact person should be able to respond to questions regarding this application. Jerry Auge 3595 Arcade St. Name: Address: Fire Chief Vadnais Heights, MN 55127 Title: Vadnais Heights Fire Department Agency: Telephone Number: 490-1355 Fax Number: (SEE OTHER SIDE) 6. Exclusive Representatives You must provide a copy of this application to any exclusive representative (union) certified under M.S. 179A.12 to represent employees who provide the service or program affected by the application. Are the employees of any applicant agency who provide the service or program affected by the application represented by an exclusive representative (union)? Yes No If you answer "yes" to this question, indicate which applicant agencies have exclusive representatives and to which exclusive representatives you are sending a copy of this application. Attach an additional page if necessary. 7. Commitment Identify the minimum length of time you are committed to implementing the model once it has been developed. 5 years This application is submitted to the Board of Government Innovation and Cooperation pursuant to M.S. 465.798. To the best of my (our) knowledge, the information contained in this application is accurate and complete. I (we) understand that, if this application is funded, the Board may require the grantees to repay all or a portion of the grant if the proposal is not implemented according to the terms of the grant contract. (Signature) (Title) (Date) (Signature) (Title) (Date) (Signature) (Title) (Date) (Signature) (Title) (Date) (Signature) (Title) (Date) (The cover page must be signed by the senior elected or administrative official of each applicant agency.) A. Proposed Applicants The lead department would be Ramsey County Sheriff's Dispatch and the collaborators would be the cities of Shoreview, Vadnais Heights, Little Canada, North Oaks, Arden Hills, Little Canada, Falcon Heights, Lake Johanna Fire, New Brighton Fire, Little Canada Fire, Falcon Heights Fire, Roseville Fire and Vadnais Heights Fire. Area fire departments work together under a Mutual Aid contract. B. Proposed Project Ramsey County has made a significant investment in recent years to develop a computerized geographical base map through the County Surveyor's Office and the Department of Property Records and Revenue. This base map is capable of linking data sets and planimetric features such as roadways, utilities, property records, and census information. GIS based information also has many emergency service applications. This project pertains to the development of a system that would integrate GIS technology with existing fire and rescue response procedures. PROJECT PHASING Phase I of this project would allow the conversion of data from the Ramsey County Surveyor's Office to a usable format by the cities to gain information k on city mapping, city water main mapping with hydrant location and main size, temporary data such as road closures, etc., preplan information such as key holders, service location at the building site and persons to notify in the event access is required Hazardous materials located in the buildings would be described in this phase, also disabled people notification and a list of other responsible public safety agencies that would have to be notified Phase I of this project would allow the cities within Ramsey County to obtain and to manage the data to complete the remaining phases of this project. With this information compiled during the next five to ten years, it would be in a usable format by the completion of Phase II. Phase II of this project would include a continued gathering of information such as city storm sewer mapping including structure locations, city sanitary sewer locations with structures, presence of hazardous materials at call addresses, and a list of responsible parties and agencies to notify. Phase III would be the coordination of a centralized dispatch system for all agencies within Ramsey County. This would include the participation of all emergency service agencies. This system would support "best routing" information to help minimize response times, further reducing property loss and injury. Best routing information can also lower fuel consumption and equipment wear. Phase III (Cont.) Implementation of this project could link GIS technology to the existing Enhanced 911 (E911) system currently utilized by emergency service agencies. When a call is received through the E911 system, it transfers the caller's address to the GIS. The GIS automatically locates the address and displays the map of the surrounding area on a console in front of the dispatcher. The caller's location is pinpointed on the map. While the dispatcher is directing response units, information pertaining to the address such as location of fire hydrants, presence of hazardous materials, or disabled persons, is also provided. All of this information is relayed to the response unit via video monitor and /or facsimile machine. We believe this project meets the statutory goal of a Service Sharing Grant by the consolidation of record systems of all agencies involved This project could be initiated immediately if funding is granted C. Benefit The project addresses delays in emergency response time caused by emergency service providers utilizing antiquated and complex systems of references to identify vital information to emergency service personnel that is not available with the current system and would decrease the delays in getting the information to the response units. The system provides detailed maps including special attribute date (i.e. site layout, hydrant locations, structures, utility features, special waste information, etc.) to responding police /fire /paramedic units. Such information will help emergency personnel provide the most efficient and effective response for each situation encountered, helping to reduce property loss and personal injury. The objective of the project is to reduce the delays associated with current emergency response procedures by incorporating GIS technology which can be updated to meet the future needs of County residents. Utilization of a GIS emergency response system would improve the efficiency of the delivery of emergency services within the County. County costs associated with maintaining and updating the GIS system would be reduced by user fees imposed on ggencies benefiting from the system. The project involves collaboration of emergency service efforts by several agencies and provides an efficient emergency response system that requires inter governmental cooperation. 0 7t 00 0 0 0 0 0 0 0 p 0 O o O E O O p b 0 b b q 0 O t\ Q N 1. ,...7. '.i t� O �r, C/S </S t/� V3 VS t/S .c...... C 3 O O O O O O O O O O O t 'GC tr t i tr to:. to. 0 0 0 0 0 0 0 H 0 0 t 0 0 tr as (+s vs vs vs L� 0 0 O 0 0 0 0 0 0 0 0 0 0 1.7. 0 ery N ^i N ..7 v..., co} tr C^ 'Col tr Col. 'Col. L 0 CZ 000 O O O O o M or ti ....7 '1 N v} tr tr re". cr, tr t• O 000 O O O O 0 0 0 0 0 0 0 0 0 C O O O O O O O E. 0 00 0 0 0 0 0 b Dr. 000 O O O O 0 0 en h h M O O C M trj prj ..i ti Q N �1' Vj M a N N C, vi tr v;. 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INFORMATION FOR DEPARTMENTS CITY MAPPING CITY WATER MAIN MAP WITH HYDRANT LOCATION AND MAIN SIZE PRESENCE OF HAZARDOUS MATERIALS AT CALL ADDRESS DISABLED PEOPLE NOTIFICATION SECOND FLOOR OCCUPANTS CITY STORM SEWER MAP WITH STRUCTURE LOCATIONS CITY SANITARY SEWER LOCATIONS TEMPORARY DATA SHORT OR LONG TERM DETOURS CONSTRUCTION OF ROADWAYS CLOSED WATER VALVES DUE TO WATER MAIN REPAIRS LIST OF OTHER RESPONSIBLE PUBLIC SAFETY AGENCIES NAMES, ADDRESSES AND PHONE NUMBERS OF RESPONSIBLE PARTIES KEY HOLDERS, GAS AND ELECTRIC SERVICE LOCATIONS, ETC. FROM PREPLAN DATA MAYOR AND COUNCILMEMBERS PLEASE NUMBER YOUR FIRST THREE CHOICES FOR A THIRD MEETING A MONTH FORD NO BUSINESS WORKSHOP. THE O LABLE TO SCHEDULED TIME WILL BE CANCELLED IF THERE DISCUSS. PLEASE RETURN TO ME OR CALL ME AND LET ME KNOW. THANKS. SUSAN WEEK SUN MON TUES WED HORS FRIDAY DAY DAY DAY DAY DAY 1 N/A 2 N/A HU- COUN- SOLID MAN CIL WASTE RIGHTS N/A II PARK AND RECRE ATI O N RAM SEY CO. LEA GUE 4 N/A PLAN COUN- NING CIL COM MIS SION PREFERRED STARTING TIME: See attached for examples of topics. More topics came out of the retreat last weekend. More than one topic can be discussed at a workshop session. COUNCIL MEETING CURRENT MEETING/ DISCUSSION TOPIC TOPICS WORKSHOP FORMAT FORMAT consent agenda consent agenda none (obligation met in other meetings) policy items that must policy items that must be none be done to meet done to meet timelines timelines (obligation met in other meetings) policy items that are workshops are typically a Discussion would be on ready for action report /question format a topic that the from: cou wish to introduce ncil /staff or review and a commission discuss (staff would a department provide background a group information): (e.g. violence initiative Examples: legislators Status of cities' TIF districts, TIF plan and future projects Options for legislating stores that sell firearms State Fair policies Housing code how much and how does it work How does code enforcement work (examples) and city's authority Role of the city's commissions Newsletter and communication options Larpenteur Avenue financing and assessments TO: MAYOR AND COUNCILMEMBERS CITY OF FALCON HEIGHTS NOTICE OF MEETING WHAT: WORKSHOP /RETREAT WHEN: FRIDAY, NOVEMBER 11, 1994 BEGINNING AT 6:30 P.M. AND SATURDAY, NOVEMBER 12, TIL 3:00 P.M. (POSSIBLY AS EARLY AS 1:00 P.M.) WHERE: SHERATON METRODOME 1330 INDUSTRIAL BLVD.