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HomeMy WebLinkAboutCCAgenda_95Jan11 City of Falcon Heights AGENDA Regular Meeting of the City Council January 11, 1995 I. CALL TO ORDER: 7 p.m. II. BALDWIN GEHRZ GIBSON TALBOT HUSTAD JACOBS HOYT ASLESON ATTORNEY ENGINEER III. COMMUNITY FORUM IV. APPROVAL OF MINUTES: December 21, 1994 V. PUBLIC HEARING: None VI. CONSENT AGENDA: C -1. Disbursements a. Additional payroll ending 12/21/94, $331.27 b. Disbursements 1/1/95 to 1/5/95, $41,621.53 C -2. Licenses C -3. Review and amend city council standing rules C -4. 1995 council liaison assignments C -5. Designation of official newspaper C -6. Resolution designating official depositories for 1995 C -7. Acceptance of the resignations of Kay Andrews and Lisa Lampi from the Planning Commission C -8. Commission reappointments C -9. Purchase of ten pagers and one radio for emergency service in the fire department C -10. Authorization for purchase of a laser printer VII. POLICY AGENDA: P -1. Indoor playroom program implementation ACTION: P -2. Request for participation in the Maintenance Materials Recycling Grant ACTION: P -3. Consideration of Resolution 95 -02, receiving feasibility report and calling hearing on public improvement ACTION: Page 2 Council Agenda January 11, 1995 VIII. INFORMATION AND ANNOUNCEMENTS: IX. ADJOURNMENT 1 j r n tt.. CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 21, 1994 Acting Mayor Sue Gehrz convened the meeting at 7:01 P.M. PRESENT Gehrz, Hustad, Jacobs. Also present were Hoyt, Maurer and Phillips. ABSENT Baldwin, Gibson Talbot (Gibson Talbot arrived later) COMMUNITY FORUM There were no comments from the floor. MINUTES OF DECEMBER 7, 1994 Minutes were approved unanimously as presented. CONSENT AGENDA APPROVED Council approved the addition of Item C -5 to the Consent Agenda and approved said agenda by unanimous consent: 1. Disbursements a. General disbursements through 12/13/94, $264,753.50 b. General disbursements through 12/15/94, $1,213.97 c. General disbursements through 12/15/94, $58,586.450 d. Payroll, 12/1/94 to 12/15/94, $12,024.46 2. 1994 -95 part time temporary ice rink employees. 3. Authorize the administrator to enter into a contract for financial services with Springsted Company 4. Fund transfers 5. Proposed resolution authorizing the mayor to sign a grant agreement with the Office of Drug Policy and contract with the chemical prevention consultant for MCAD POLICY AGENDA Acting Mayor Gehrz requested to rearrange the policy agenda so that Councilmember Gibson Talbot who was to arrive later would be present to vote on Items P -1 and P -2. Page 2 Council Minutes 12/21/94 UPDATE ON THE PROPOSED 1995 ALLEY RECONSTRUCTION PLANS Engineer Maurer reported that an informational meeting was held on December 6, 1994 at the city hall with residents who will be affected by the alley reconstruction project. Questions and comments were received and minutes of the meeting will be mailed to all property owners along the affected alleys. Maurer said the next step is to schedule a formal public hearing and suggested the hearing be held February 8, 1995. Councilmember Jacobs made the motion to hold the hearing on February 8, 1995. The motion passed unanimously. A PROPOSED RESOLUTION ADOPTING A COMPREHENSIVE PLAN AMENDMENT FOR AN INTERIM STRATEGY FOR NONPOINT SOURCE POLLUTION CONTROL Administrator Hoyt explained that the Metropolitan Council is requiring cities to adopt an interim strategy for nonpoint source pollution control for future development. These standards primarily apply to new development and since Falcon Heights is fully developed, they have little impact on the city but nevertheless are a required element in the city's comprehensive plan. The standards may impact how the city handles the quality of stormwater runoff in the future. The Planning Commission unanimously recommended adopting the proposed amendment and Councilmember Hustad made a motion to approve resolution 94 -29 approving a comprehensive plan amendment for an interim strategy for nonpoint source pollution control. The motion passed unanimously. CONSIDERATION OF AN AMENDMENT TO THE TERM OF THE COMMERCIAL DEVELOPMENT MORATORIUM, CHAPTER 5, SECTION 5.04 Administrator Hoyt explained that under the interim development moratorium on commercial uses, one use, stores that sell firearms, remains under the moratorium which expires December 31, 1994. Hoyt said that staff is continuing to gather information from other cities and the planning commission and staff recommend that council amend the ordinance to extend the interim commercial development moratorium from December 31, 1994 to March 31, 1995. She said that its legal limit would be September 30, 1995. The extension should allow time for the staff to complete its research and for the planning commission and city council to complete the process to review and adopt the appropriate ordinances. However, Administrator Hoyt stated that meeting this deadline would require working very efficiently and not accommodating any delays that might occur in the process. Councilmember Jacobs Page 3 Council Minutes 994 December 21, asked for this or whether anyone was waiting dinance and Administrator Hoyt said no made up to this time. Councilmember Gehra nd complete. and Councilmember Hustad inquiries iries haaver ve been m process be thorough expressed a concern that the p moved a ay the expressed an n interest t in extending the deadline to better accommodate a deays i expres Both it occurred. After a short discussion, l Councilmember 9 and motion passed unanimously. extension be made until September 30, RESOLUTION DESIGNATING ST. ANTHONY POLICE Y POLICE OFFICERS WITH THE AUTHORITY TO ACT FOR THE CITY OF FALCON HEIGHTS The city council must authorize the City of St. Anthony police department to serve as the policing agency for Falcon Heights. Thischange o will p approve R I94e30 d esignating St. January 1, 1995. Councilmember Jacobs m oved a p Anthony police officers with the authority to act as police officers for the City of Falcon Heights and motion passed unanimously. CITY INFORMATION AND ANNOUNCEMENTS Hoyt said ice rinks had been almost to the point of opening but weather warmed up so rinks are on hold until winter returns! Snowplowing procedures seemed to improve with the last snowfall so hopefully it will continue. Councilmember Gibson Talbot arrived at 7:20 p.m. RESOLUTION R -94 -27 ADOPTING THE 1995 BUDGET AND CERTIFYING THE 1995 PROPERTY TAX LEVY The truth -in- taxation hearing on the proposed 1995 budget was held on December 7, 1994. At this time a resolution adopting the budget and certifying the 1995 property tax levy is necessary. This action finalizes the city's budget process for 1995 and directs the county to levy the associated property taxes. Councilmember Gibson Talbot moved to adopt R -94 -27 authorizing a city operating budget of $1,094,473 for 1995 and a certified tax levy of $520,867. Motion carried unanimously. Page 4 Council Minutes December 21, 1994 A RESOLUTION REDUCING THE 1995 DEBT LEVY ON GENERAL OBLIGATION DEBT Administrator Hoyt explained that the debt issued by the city should be removed from the 1995 tax levy because the city proposes to cover these costs with its available debt service funds. A resolution must be adopted by the council and forwarded to the Ramsey County Auditor. Councilmember Hustad moved to adopt R -94 -28 reducing the 1995 debt levy on general obligation debt by 131,000. Motion carried unanimously. ADJOURNMENT The meeting adjourned at 7:26 p.m. Sue Gehrz, Acting Mayor Patricia Phillips Acting Recording Secretary Meeting Date: 1/11/95 Agenda Item: C -1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Disbursements SUBMITTED BY: Joe Rigdon, City Accountant REVIEWED BY: EXPLANATION /SUMMARY: a. Payroll ending 12/31/94, $331.27 b. Disbursements 1/1/95 to 1/5/95, $41,621.53 ACTION REQUESTED: Approval EN C. I PER END DATE 12/31/.94 *FILE NOT UGDATED PAGE 1 SYSTEM DATE 01/04/95 C H .E C K G E I S: T E R, 1 L:1-11-3i. Iv tt�l K l QY�t °i fti(�N G tttt,t� CHECK 2 TYPE DATE NtJ1+'i8ER fi' NUMBER a t 16 8 *TQTALS r 14' 3 1G i f n 1 18 71290, g .h fr 24 1 t 26 1; a :1:;',%;',N''',,,,' a i f ti� 5 i 27 t �c 3" a' .fie 1 f X 28 29 a z' fk a t a R a An r t,. 32 ':')1,1:',W. x a� it,,,,, x y 4 sE -tF- r a .t'-? 1,t t,`z Y ;k:$1.- f .V 4 v. 3.° 1s5 y•, r�. v Y 5�. g. I34 35 40'. 1 43 44 a I I48� I49� i 5p F �r 51 X t 155f DATE 01/05/'15 TIME 04:31 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 12/31/94 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT AT &T WRNTY 11/29 TO 1/29/95 BUILDING 139.44 AMERICAN LINEN SUPPLY CO. LINEN CLEANING 34.46 CENTRAL RAMSEY WATERSHED 95 MEMBERSHIP 180.00 COLONIAL INSURANCE LIFE INS PREMIUMS 82.10 DOW, MICHAEL MAIL 02 CARRY CASE RESCUE 3 8.84 GOVERNMNT F'INANCE OFFICER PUBLICATION FINANCE 21.00 HAMLINE UNIVERSITY SEMINAR FEE 12.00 IVERSON, FERRY MILEAGE FIRE PRE 58.24 7; IVERSON, TERRY MILEAGE ADMINIST 7.00 TOTAL FOR IVERSON. TERRY 65.24 DAVID W. KRIESEL, INC. ADD'L 4TH QTR PLUMBING PLANNING 185.25 LEAGUE OF MN CITIES 95 DUES 3,053.00 METROPULITAN AREA MANAGER 95 MAMA MEMBERSHIP 25.00 MIDWEST DELIVERY SERVIIE DELIVERY SERVICt 8.60 MN CONWAY FIRE SAFETY ANNUAL FIRE EXT INSPECT BUILDING 305.15 MN RECREATION /PARK ASSOC. 95 MEMBERSHIP 45.00 MINNESOTA STATE TREASURER 4TH QTR SURCHARGE 87.43 30194 NORTH SCAR STATE BANK ADD'L FED WHULD 12/31 ADMINIST 11.50 ADD'L FED WHOLD 12/31 FINANCE 5.75 ADD'L FED WHOLD 12/31 PARK R 7.19 ADD'L FED WHOLD 12/31 SANITARY 1.44 ADD' L :FED WHOLD 12/31 FIRE.' PRE 2.88 ADD'L FED WHOLD 12/31, ADMINIST 11.50 J ADD'L FED WHULD 12/31 FINANCE 5.75 ADD'L FED WHOLD 12/31 PARK R 7.19 ADD'L FED WHOLD 12/31 SANITARY 1.44 ADD'L FED WHOLD 12/31 FIRE PRE 2.88 TOTAL FOR NORTH STAR STATE BAN 57.52 NORTHWEST YUUTH FAMILY 95 CONTRIBUTION 6,092.00 30195 PERA ADD'L PERA WHULD 1;_/31 ADMINIST 6.35 DD'L PER WHOLD .12/31. FINANCE 3.18 ADD'L PERA WHOLD 12/31 PARK R 3.98 ADD'L PERA WHOLD 12/31 SANITARY 0.79 ADD'L PERA WHOLD 12/31 FIRE PRE 1.60 ADD'L PERA WHULD 12/31 ADMINIST 6.74 ADD"_ PER WHULD 12/31 FINANCE 3.37 DATE 01/06/95 TIME 04:31 CITY UF FALCuN HEIGH COUNCIL HEPuRT PAGE r APPROVAL OF BILLS 4 PERIOD ENDING2L12/31/94 r CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ADDIL GERA WHOLD 12/31 PARK R 4.21 ADD PERA WHOLD 12/31 SANITARY 0.84 ADD PER A WHOLD 12/31 FIRE PRE 1.68 TOTAL FUR PER A 32.74 PER A 1/95 LIFE.INS 36.00 PRECISION COMPUTER SYSTEM COMPUTER SUPPORT FEE ADMINIST 1.278.00 PRECISION COMPUTER SYSTEM COMPUTER UPDATES FINANCE 14.69 TOTAL FOR PRECISION COMPUTER S. 1,292.63 SUBURBAN HARDWARE CLEANING SUPPLIES FIRE FIG 38.16 SUBURBAN HARDWARE HOCKEYBOARD PAINT 16.97 SUBURBAN HARDWARE NISI, SUPPLIES COPYROOM BUILDING 74.68 TOTAL FUR SUBURBAN HARDWHHE 129.81 SUER AMERICA -UEL "FIRE FIG S7.48 SUPER AMERICA FUEL RESCUE S 29.04 SUPER AMERICA FUEL STREETS 156.37 SUPER AMERICA FUEL PARK MAI 23.97 TOTAL FOR SUPER AMERICA 246.86 SW RAMSE/ WATERSHED 95 MEMBERSHIP 120.00 30196 U.S. POSTMASTER 565 3 CENT STAMPS 16.95 USWEST COMMUNICATIONS PHONE TO 12/22/94 PARK R 65.60 WALLIN AMY DELIVERY FEE SULID WA 75.00 WALLIN, ANDY DELIVERY FEE SOLID WA 75 ,z ZACK INC TOWELING BUILDING 48.10 ACCOUNTEMPS ACCT 12/12-12/16,94 FINANCE 381.15 ACCOUNTEMPS ACCT 12/12-12/16/94 SANITARY 277.20 ACCOUNFEMPS ACCT 12/12-12/16/94 RESCUE S 34.65 TOTAL FUR ACCOUNTEMPS 693.00 SUBURBAN CHAMBER COMMERCE 95 DUES ,t,00.00 ST PAUL WATER UTILITY WATER THRU 12/13/94 BUILDING 14.77 ST PAUL WATER UTILITY COMM PK WATER THRU 12/13 PARK MAI 63.35 TOTAL FOR ST PAUL WATER UTILIT 68.12 ASSuC IF METRO MUNICIPALT 95 AMM DUES 1.645.00 RAMSEY CTY LEAGUE LOCAL G 95 DUES 366.40 BERNARIn CONNIE LANNEHS 1/15 CHEM HUTH CONSULT 1„470.86 ie DuNALD LVED AbSuG. ETREAT INVENTORIES LEGISLAT 88.07 BIC CORPORATION EDUCATIONAL MATERIrL 9.96 DATE 01/05/95 TIME 04::11 CITY OF FALCON HEIGH COUNCIL REPORT PAGE rt APPROVAL OF SILLS PERIOD ENDING: 12/31/94 f CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ST. ANTHONY VILLAGE 1/95 POLICE CONTRACT 24,416.66 ALRSIGNAL INC PETE'S PAGER 1/� CE•'- r TOTAL FOR SANK 01 41,621.53 GRAND TO FAL 41,621.53 Consent :consent consent content Consent Meeting Date: 1/11/95 Agenda Item: C -2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Licenses SUBMITTED BY: Dee Swenson REFUSE HAULERS Keith Krupenny Son Disposal Service, Inc. #3119 Bellaire Sanitation #3120 Action Disposal #3112 Aspen Waste Systems #3113 Waste Management- Blaine #3114 Walter's Rubbish #3129 Easy Cart Rubbish #3143 Knutson Services, Inc. #3153 E -Z Recycling #3180 Gene's Disposal #3192 MECHANICAL CONTRACTORS Horwitz, Inc. #3121 Boedeker Plumbing Htg #3110 Krinkie Htg A/C #3111 Fisher -Bjork Sheetmetal Co., Inc. #3130 St. Marie Sheetmetal, Inc. #3131 Ron's Mechanical #3144 Snelling Company #3145 Sedgwick Htg A/C #3151 Standard Htg A/C #3150 Vogt Htg A/C #3172 Hinding Htg A/C #3173 Wenzel Hgt A/C #3174 Webster Co., Inc. #3175 Hedman Plmbg Htg #3176 Minnegasco #3177 McQuillan Plmbg Htg #3178 Kath Htg A/C #3194 DRAIN SEWER CLEANERS Roto Rooter Services *3179 GENERAL CONTRACTORS Minnesota Roadways #3122 Western States Fire Protection #3123 Asphalt Driveway Co. #3105 W W Constructors #3115 Fireside Corner #3116 Wayne Concrete #3117 1/11/95 Page 2 Kraus Anderson Construction Co. #3118 Graphic House, Inc. #3132 Wallmaster Home Improvements #3152 BUSINESS Northern Clearwater #3124 Midwest Youth Dance Theatre #3125 Amoco #3106 Suburban Credit Plan, Inc. #3107 Embers Restaurant #3108 Best Books Gifts #3109 Harvests States #3126 First Chiropractic Clinic #3193 Buck's Unpainted Furniture #3127 Jem Amusement, Inc. #3133 Tom Thumb #3134 Chin's Kitchen #3135 The Coffee Grounds #3136 Hewlett Packard Co. #3137 Hair Designs Unlimited #3139 One Hour Martinizing #3140 Nan's Fashions #3141 Bernard Co. for Hair #3142 Midwest Temperature Control #3147 Thatcher Chiropractic Clinic #3148 Falcon Barbers #3149 The Hoover Company #3154 Super America #3155 Warners' Stellian #3156 Insty Print #3157 Market America #3158 Feathered Denims #3159 Dino's Gyro's #3160 Hermes Floral #3161 HML Food Service #3162 Falcon Heights Dental Center #3163 Blomberg Pharmacy #3164 Design Modern Interiors #3165 Round Bobbin #3166 B J Floral $3167 Tony's Golf Specialty #3168 Midwest Computer Exchange #3169 Packaging Store #3184 Karate Junction #3185 Ann's Tailoring #3186 Custom Chocolate #3187 EDS, Inc. #3188 DeLange Dancers #3189 Westlink Paging #3190 Larpenteur Tan Line #3191 HOME OCCUPATION Attention Technology #3103 Rose Bed Breadfast #3104 Consent Consent Consent Consent Consent Consent Consent Conent 1/11/95 Page 3 Blusty's Ceramics #3128 David Wasson Graphic Design #3138 Grocer's Choice #3146 AccuCount Accounting Services #3170 Doru's Therapeutic Sports Massage Center #3171 TREE TRIMMING Northern Arborists #3181 S S Tree Specialists #3182 Rohde's Tree Service #3183 n Meeting Date: 1/11/95 Agenda Item: C 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Review and amend city council standing rules SUBMITTED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION /SUMMARY: Each year at the first council meeting of the year, the city council reviews the operating procedures it intends to use and decides whether changes are warranted. Staff is recommending three minor changes to the standing rules: References to audio tapes be deleted, as council meetings have not been audio taped for a number of years. The retention period for video tapes be changed from two months after the meeting to three months after approval of the meeting's minutes. This change will make the standing rules consistent with the city's record retention schedule as adopted last year. A motion will be required for the adoption of the consent agenda, rather than using the present procedure of passing the consent agenda if no objections are heard. State laws require a formal motion for many resolutions and designations that ordinarily are handled on a consent agenda. For example, the designation of the official newspaper can be handled as a consent item if a formal motion is provided. These changes are highlighted in the attached copy of the standing rules. ACTION REQUESTED: Revise council standing rules to reflect the changes as noted in the attached copy. Amended 1/13/93 B. CITY COUNCIL STANDING RULES INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision process is best served when the public has every opportunity to present views, the following rules are established to govern regular and special council meetings as well as formal public hearings. There are several goals behind these rules. 1. In general, free and open discussion by all interested parties should be an essential part of the decision making process. 2. The council process should have as little procedural overhead as possible. 3. Time is better spent on substantial matters rather than proforma matters. MEMBERSHIP The formal council membership consists of the four councilmembers and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the mayor, or in the absence of the mayor the acting mayor, will be considered the chairperson. RULES Agenda 1. To be considered, an item must be on the agenda and the agenda must be distributed to all the council members and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote but this should be used only for minor items or items with extreme time constraints. 2. An item can be moved from the consent agenda to the action agenda at the request of any council member. 3. Since there will be audience and cable TV viewers not familiar with each item, the chair will give a brief explanation of each item as it is addressed. Page 2 4. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the interest of: a. Filling in time before a scheduled item, i.e. a public hearing. b. Grouping several items to best make use of consultant time. c. Accommodating individuals who have attended the meeting specifically to provide input on an item. Process Regular and Special Council Meetings 1. For these proceedings the council will use the 'open discussion' procedure. That is, discussion is open to any member before or after a motion is made. This privilege is also extended to the city administrator, city clerk and any of the consultants who may have an interest in or can contribute to the item at hand. 2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to provide input. The chair may also rule out of order any input felt to be redundant, superfluous or irrelevant. 3. The chair can make liberal use of the "unanimous consent" procedure. That is, items that in the judgment of the chair are likely to be unanimously approved, can be introduced for approval with the statement "If there are no objections, stands approved (or denied) If any council member has an objection, the item reverts to the standard motion procedure. This "unanimous consent" procedure cannot be used for items requiring formal votes, i.e. resolutions a 4. The standard motion procedure is changed to not require a second. A motion need only be made to be considered. This also applies to amendments. 5. To eliminate confusion, only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. 6. The general mode of voting will be by acclamation but with enough clarity that the individual votes can be recorded in the minutes. If in doubt the city clerk can request a clarification. Page 3 7. The meeting will be awe --or video taped and the aud Via645 tape will be retained for 3 months following approval of the minutes for that meeting. The standard retention can be extended if in the judgment of the mayor, city administrator, city clerk or any councilmember such action is warranted. Thc gcncral rctcntion of the vidco tapc will be 2 months. Thc city cicrk will kccp a log of rctaincd audio and vidco tapcs. 8. If the council action is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 9. No council meeting will extend beyond 10:30 P.M. except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. 1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner the chair will introduce the hearing with an explanation of the issues. This explanation will be given by the chair or a person designated by the chair. The use of explanatory visual aids is encouraged. 2. Following the explanation, input from the public will be taken. Prior to accepting input, though, the chair will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. 3. All individuals wishing to speak must fill out and submit an identification form and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The council may take up to 15 minutes to review written statements presented at the meeting. If the council decides to not act on the issue at the public hearing meeting, it may by majority vote extend the time where written input will be taken to a day no later than 1 week before the next meeting where a deciding vote is planned. 4. All speakers are expected to be business -like, to- the -point and courteous. Anyone not abiding by these rules will be considered out of order. Page 4 5. The council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. These 'point of information' requests should be held to a minimum. 6. Once the public testimony phase is complete the chair will announce the public hearing to be closed and the council will revert back to its open discussion mode of operation. From this point on public input will only be appropriate when solicited by the council. 7. It shall be the intent of the council to vote on the issue at the same meeting as the public hearing and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date, that procedure will be clearly explained to the audience. 8. No public hearing will extend beyond 10 P.M. 9. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor. 10. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 11. If the public hearing is to set an assessment rate, the assessment formula(s) under discussion cannot be altered. This implies that the council has fully discussed any formulas prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality and feasibility. 12. If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in September. This is to allow time to correct any errors prior to the time needed to certify the rolls to the county. Page 5 ADOPTION /MODIFICATION /SUSPENSION These rules with the exception of the mandatory 10:30 P.M. adjournment can be adopted, modified or suspended in whole or in part by a 3/4 vote of the council. If suspended, they are automatically reinstated at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules, Sikkink's Seven Motion System (attached) will apply. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The chair will interpret the rules. However, the chair's interpretation can be appealed by any council member and can be overruled by a majority vote. Meeting Date: 1/11/95 Agenda Item: C -4 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 1995 Liaison Assignments SUBMITTED BY: Mayor Baldwin EXPLANATION/SUMMARY: At the first meeting of each year, liaison duties are assigned to councilmembers and staff. A few of these items (such as acting mayor and assistant weed inspector) are required to be assigned by state statute while others are designated at the discretion of the city. ACTION REQUESTED: Approval of 1995 liaison assignments (list attached). 1995 COUNCIL ASSIGNMENTS MAYOR BALDWIN Administration Legislative Contact Person for AMM Public University Relations Engineer and Legal Liaison Liaison to Legislature Minnesota State Fair contact U of M Minneapolis Campus Long Range Capital Planning Committee U of M St. Paul Campus Advisory Council COUNCILMEMBER GEHRZ Acting Mayor Liaison to Planning Commission Liaison to Chamber of Commerce Representative to Mayor's Commission Against Drugs (MCAD) Representative to Ramsey County League of Local Governments (RCLLG) Alternate to Legislature COUNCILMEMBER JACOBS Second Acting Mayor Liaison to Human Rights Commission Representative to League of Minnesota Cities (LMC) Representative to Ramsey County Light Rail Transit Group Representative to Regional Transit Board Local Officials Advisory Committee COUNCILMEMBER GIBSON TALBOT Liaison to Solid Waste Commission Representative to Association of Metropolitan Municipalities (AMM) Alternate to LMC COUNCILMEMBER HUSTAD Liaison to Parks and Recreation Commission Alternate to AMM Alternate to RCLLG ADMINISTRATOR HOYT Departmental administration supervision Administrative assistance on all assignments Deputy to Mayor and all mayoral assignments Representative to Roseville /Falcon Heights Chamber of Commerce PAUL CIERNIA Representative to Northwest Youth and Family Services JERRY WALLIN Liaison to Cable Commission LAWRENCE "PETE" KLINGENBERG Assistant Weed Inspector i:- -'��c is :iir ::i� Meeting Date: 1/11/95 Agenda Item: C 5 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Designation of official newspaper SUBMITTED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION/SUMMARY: State statute requires that the city designate a legal newspaper of general circulation in the city. This newspaper is used when the city is required to publish legal notifications regarding public hearings, elections, and city financial matters. There are three local papers that are circulated in Falcon Heights: Focus News, Roseville Review, and Park Bugle. The city has received proposals from the Focus News and Roseville Review newspapers to be the city's official newspaper. Staff recommends that the city once again designate Focus News as its legal newspaper, for the following reasons: Focus News circulates to all households in Falcon Heights. Roseville Review does not deliver to many homes west of Snelling Avenue, where over half of the city's registered voters reside. Focus News has, over the past year, made a noticeable effort to cover Falcon Heights council meetings and events in their news section. Unlike the Park Bugle, Focus News is a weekly publication. A monthly publication such as the Park Bugle would not suit the city's needs, as legal notices often must be published on a moment's notice. ACTION REQUESTED: Designate Focus News as the city's official newspaper for 1995. :N EN :NV`` Meeting Date: 1/11/95 Agenda Item: C 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution designating official depositories for 1995 SUBMITTED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: The city annually designates its official depositories. Staff recommends that the Northstar Bank and the First Bank Systems be designated as official depositories with accompanying checking accounts. The Northstar Bank provides the city a monthly interest credit on its investable balance at month end. This account is useful for predictable cash flow such as payroll and small, routine disbursements. The First Bank System, which is available through the League of Minnesota Cities 4M fund which the city participates in, keeps the city's money in a 4M money market account which will provides a daily money market rate of return on any balance in the account at the end of the day. This will be useful for giving the best return on the larger deposits and disbursements. All investments are legal under state law. Several cities use this arrangement. In addition to the two depositories listed above, the city deposits funds in other financial institutions for investment purposes. In the past these institutions have not all been named as depositories, but it is procedurally useful to do so. The following institutions are recommended. They may or may not currently have city funds, but may be used at some time during the year depending upon the investment market. Northstar Bank First Bank Firststar Bank of N.A. Norwest Bank Minnesota N.A. St. Paul Office Firstar Bank of Roseville Dain Bosworth, Incorporated Smith Barney, Incorporated Edward D. Jones FBS Investment Services Dean Witter Reynolds, Incorporated Prudential Investment Minnesota Municipal Money Market Fund (4M) and Municipal Investors Service Corporation Merrill Lynch, Pierce, Fennera and Smith All investments are made according to state law and the city's investment policy. ATTACHMENTS: A Resolution designating the city's official depositories for 1995 B The city's investment policy ACTION REQUESTED: Adopt resolution approving official depositories for 1995 A No. R -95 -01 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: January 11, 1995 A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: Northstar State Bank First Bank Firstar Bank of N.A. Norwest Bank of Minnesota N.A. St. Paul Office Firstar Bank of Roseville Dain Bosworth, Incorporated Smith Barney, Incorporated Edward D. Jones FBS Investment Services Dean Witter Reynolds, Incorporated Prudential Investment Minnesota Municipal Money Market Fund (4M) and Municipal Investors Service Corporation Merrill Lynch, Pierce, Fennera and Smith BE IT FURTHER RESOLVED that the administrator or designee is authorized to deposit general and other funds therein. Collateral shall be furnished by the financial institutions as required by law. Moved by: Approved by: Mayor BALDWIN January 11, 1995 GEHRZ In Favor Date GIBSON TALBOT HUSTAD Against Attested by: JACOBS City Clerk January 11, 1995 Date IS FALCON HEIGHTS INVESTMENT POLICIES A. Daily Cash Balance, Cash Forecasting, and Pooling of Investments The City policy requires the pooling of all available cash and investing the total cash at the highest available rate. Efficient investment of funds starts with knowing what your cash is on a daily basis, and what your future cash needs will be, particularly for major bill paying times such as bond payment dates. This includes making weekly deposits of cash receipts and maintaining small balances in checking and savings accounts. B. SAFETY OF PRINCIPAL Safety of principal is the first priority in investing City funds. The City invests only in those investment instruments authorized by Statute. Minnesota Statutes Chapters 471.56 and 475.66 set forth the authorized investments for a municipality. C. Authorized Investments Examples of authorized investments are as follows: 1. Direct U.S. Government obligations a. Treasury Bills b. U.S. Treasury Certificates c. Treasury Notes d. Treasury Bonds e. Treasury Strip Coupon f. Treasury Receipt 2. Shares in investment companies whose only investments are U.S. Government and agency issues. 3. Obligations of the State of Minnesota. 4. Bankers acceptances of United States banks eligible for purchase by the Federal Reserve System. 5. Commercial Paper rated A -1, P -1 and F -1 for maturities of 270 days or less. 6. Irrevocable Letter of Credit (LOC). 7. Interest bearing deposits (Checking Accounts, CD's money market savings, ordinary savings) must be collateralized at a minimum of 110% of face value. -2- D. COLLATERALIZATION All deposits in any bank, trust company, or thrift institution over $100,000 must be collateralized. Collateralization may be in the form of securities, or notes on first mortgages as outlined below. Any collateral pledged to the City's account shall be accompanied by an assignment thereof to the municipality from the depository. Collateral shall be deposited with the treasurer, and shall not be deposited in the bank, trust company, or thrift institution holding it. Securities pledged as Collateral The total amount of collateral computed at market value must be in an amount of at least 110% of all deposits over $100,000. Securities pledged may be obligations which are legally authorized investments for debt service funds under Minnesota Statutes Annotated 475.66, Subdivision 3, and qualified state and local government obligations acceptable to the City Accountant or City Administrator. E. Scheduled Maturity The City schedules a payroll twice a month and pays other claims every other week in conjunction with Council meetings. The City makes large bond principal and /or interest payments on February 1, March 1, June 1, August 1, and September 1 of each year. The other large claim is the Metropolitan Waste Control Commission bill which is due the first of each month. The City schedules its investments to mature with these dates when possible. F. Liquidity The City invests approximately 10 -25 percent of its available funds in liquid instruments. These may be instruments such as Commercial Paper or collateralized Insured Savings Accounts (Money Market Accounts). The City will maintain small balances in checking and savings accounts. These balances will be to meet normal monthly payments, and payroll. Therefore, the purpose of having part of the City's investment portolio in liquid funds is to insure that funds could be available should unexpected large bills be presented for payments. -3- G. Local Investments One hundred (100) percent of the total investment portfolio shall be invested in certificates of deposit or other instruments through banks or other financial institutions. These investments may be scheduled maturities, or they may be part of the investment strategy of securing maximum interest rates for part of the investment portfolio. H. Maximum Interest Earnings After the liquidity needs, and scheduled maturity needs are satisfied, the balance of these funds available for investment are placed with institutions that offer the highest rate of return consistent with the maturities as determined by the City. Quotations are taken by telephone for all investments, whether they are short or long term. These investments must be in authorized investments. Meeting Date: 1/11/95 Agenda Item: C 7 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Acceptance of the resignations of Kay Andrews and Lisa Lampi from the Planning Commission SUBMITTED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION/SUMMARY: Planning Commissioner Kay Andrews has resigned from the Planning Commission effective January 1, 1995. Her letter of resignation is attached. Lisa Lampi's appointment to the Planning Commission expired at the end of 1994. Ms. Lampi has indicated to staff that she would prefer to not be reappointed due to a number of constraints upon her time. ACTION REQUESTED: Accept resignations of Kay Andrews and Lisa Lampi from the Planning Commission. CILAL December 15, 1994 Ms. Susan Hoyt DEC 2 11994 City Administrator City of Falcon Heights 2077 Larpenteur Avenue Falcoln Heights MN 55113 Dear Susan: As I mentioned to you during a phonne call last month, I am finding that my time makes it impossible for me to continue on the planning commission at this time. I really regret having to make this decision, and therefore have been slow in writing this letter. I kept hoping that my schedule would open up and I could fit this in. As I look to the next year, however, it does not appear that will happen. Therefore please consider this letter as my formal resignation from the commission. Sincerely, Kay Andrews 1 Meeting Date: 1/11/95 Agenda Item: C -8 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Commission reappointments SUBMITTED BY: Mayor Baldwin EXPLANATION /SUMMARY: The following individuals have agreed to be reappointed to city commissions: Planning Commission Lee Barry, 1391 W. Idaho Avenue, term expiring 12/31/95 Tom Brace, 1433 W. Idaho Avenue, term expiring 12/31/97 Solid Waste Commission Susan K. Smith, 1794 Tatum Street, term expiring 12/31/97 Marty McCleery, 1918 Autumn Street, term expiring 12/31/97 John Brynildson, 1489 W. Iowa Avenue, term expiring 12/31/97 Park anc4 Recreation Commission Steve Schugel, 1795 Simpson Street, term expiring 12/31/97 Human Rights Gom �nisson Tai Shigaki, 1666 Coffman Street, term expiring 12/31/97 Ted Johnson, 1763 Hamline Avenue, term expiring 12/31/97 With these reappointments, the following vacancies exist: Human Rights Commission: One 2 -year term and one 3 -year term Park and Recreation Commission: One 1 -year term and one 3 -year term Planning Commission: One 1 -year term and one 3 -year term ACTION REQUESTED: Approval of reappointments to city commissions. CONSENT CONSENT CONSENT CONSENT CONSENT CONSENT Meeting Date: 1/11/95 Agenda Item: C 9 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Purchase of ten pagers and one radio for emergency service in the fire department SUBMITTED BY: Clem Kurhajetz, Fire Chief REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: Over the past three years the fire department has budgeted for replacement of its old pagers and radios. The current pagers were over twelve years old and required substantial repairs. In 1995 the capital improvement program provides funds for ten pagers and a radio. This nearly completes the replacement of this communication equipment with two remaining for 1996. The fire department received five proposals for these pagers and pack sets. They are: Dispatch Communications $5,688.07 Special Radio Services $5,713.73 Ancom Communications $5,743.79 Bear Communications $6,009.70 Action Radio Communication $6,070.50 All proposals include a five year warrranty on the pagers and a 3 year warranty on the radio. Staff recommends purchasing from the lowest bidder, Dispatch Communications. ATTACHMENT: A Proposals for 10 pagers and 1 radio with related equipment ACTION REQUESTED: Approve the purchase of ten pagers and one radio from Dispatch Communications for $5,688.07 public safety capital improvement program. CONSENTPRCONSENIPEECONSENTmmgONSENTmmCONSENTNEMCC)NSENT 8- 9 4 T H U 1 8 1 9 P.122 NCOII1 Dispatch Communications of Minnesota, Inc. 7450 Oxford Street, Minneapolis, MN 55426 612 -935 -0191 CUSTOMER SIC. CODE ORDER II DATE CUSTOMER ORDER CREDIT APPROVAL DATE CUSTOMER NAME P.O. N SHIP TO OR INSTALL AT 641x, 11 .cl9 lzts Fe-1 Fe-17c ill 207 Li L� 4 Pei e 11 ail fs /'1 PH �J3 TERMS 06tanda►d REQUESTED DATE SALESMAN DATE no D y lure <DO it 5 el a� /4 ITEM QP(. MODEL NO. DESCRIPTION UNIT PRICE TOTAL 1 D F 0 1- /✓zwi 'Iwo- Y j, h`P iM✓J 3r'' v r 2.z AC- C. Z d �4y'is A ®l tiJ g5 27.- Ary Gam 11- .4w• --1 8 0YItzaDn #4rd4 g/'3t4 j/!t (6,400.20e- s ts.- vs. 12.2.3 r1„ i k- •virif jc is-'i n"r• .nc,/ J'rP' g E13 7 )2 Orr fl*. Poleict Wrs¢rsitac At f g ets Z ,m'- ee Ryas.. a /INN 033 /'iota,► /'r t 2 p' tr Po* live j I lint, f7zf" 3//'1/ y COMMENTS: 17 09 0 f Y.t- llrr •r ,rows a, a 0444 sir- 4 4 /6 0 Tx Iv tONe NOTICE: Sale of any products or services covered by this order EQUIP, Ft conditioned upon written acceptance by seller and the terms F 2 and conditions contained herein (Including those on the back T ADE of this form). TAX F3 Accepted by Dispatch Commun of Minnesota, Mc. INSTAL F4 x SHIPPIN4 F5 BUYER SIGNATURE TITLE TOTAL F DEPosrr 15 F 7 le-- N.A.B.E.R., Inc. Coordinator Fee BALANCE r WhlleCapY' tTieCorn Buyer espies* adcnowtedgee 0as the Canary Copy Buyer after acceptance F.C.C. S Filing Fee leans and conditions set the PiokCopy Salesman reverse fart side Goldencd Copy Sayer at signing PAYMENT VOICE 15 DUE 10 DAYS FROM DATE OF IN ECIALTY RADIO SERVICES P. 0, BOX 9186 QUOTATI ON ST. PAUL, MN 55109 -0186 481 -8313 TO: FALCON HIS. FIRE DEPT. DATE: DECEMBER 3, 1994 2077 W. LARPENTEUR AVE. NUMBER: FALCON HTS., MN 55113 SUBJECT: QUOTATION RESPONSE ATTN: J. FULLER ITEM DESCRIPTION PRICE EACH QUAN TOTAL AMT 1 MINITOR II PKG. 410.00 10 4100.00 2 GP300 PKG. 745.00 1 745.00 3 EXTRA I/S NICAD (HNN9701) 135.00 1 135,00 4 SPEAKER /MIC (HMN9725) 60.00 1 60.00 5 CARRY CASE, SWIVEL 45.00 1 45.00 6 SOFTWARE CABLE PKG. 280.00 1 280.00 TOTALS 5365.00 fffX 3Y ..3 5 7/3r73 MINNESOTA STATE SALES TAX IF APPLICABLE, TO BE ADDED TO ABOVE AMOUNTS. DELIVERY CHARGE 3.00 THANK YOU FOR THE OPPORTUNITY TO BID. PREPARED BY: OSEPH ZWIR SPECIALTY RADIO SERVICES r ,...?4, A.4.--------) THIS QUOTAT r' N VALID THRU: j /4 N 1 7 7,s---- O COMMUN I N C. lii 1565 Cliff Road •Suite 3290 •Eagan, MN 551 Office (612) 683 -1912 Fax (612) 454 -3693 DATE: November 18, 1994 SOLD TO: Officer Jim Fuller SHIP TO: Officer Jim Fuller Falcon Heights Fire Department Falcon Heights Fire Department 2077 West Larpenteur Avenue 2077 West Larpenteur Avenue Falcon Heights, MN 55113 Falcon Heights, MN 55113 CONTACT: Officer Jim Fuller PHONE: 612- 644 -5575 QUANITY DESCRIPTION UNIT EXTENTED 1 GP300 Portable Radio (P93YPC20D2 -A) $619.00 $619.00 VHF 5 Watt 8 Channel Priority Scan Portable Radio OPTIONS 1 H223 Intrinsically Safe with 1200 mAH Battery* $57.00 $57.00 1 NTN 1168A Rapid Charge Desktop Charger $105.00 $105.00 1 VHF Antenna N/C N/C 1 2 Years Extended Warranty $23.00 $23.00 1 HMN8133 1200mAH Intrinsically Safe Battery* $101.00 $101.00 1 HMN9725 -R Remote Speaker Microphone $61.00 $61.00 1 HLM9873 Leather Carry Case with Swivel $50.00 $50.00 1 HVN8177 Programming Software $281.00 $281.00 1 HKN9755 Cable Set $209.00 $209.00 *TOTAL EQUIPMENT INVESTMENT $1,506.00 TAX 6.5% FOR MINNESOTA CALCULATE ADD $97.89 Programming and Set up N/C Shipping and Delivery $9.00 GRAND TOTAL 1 $1,612.891 *Rated as Intrinsically Safe for use i C lasses I Division 1, Groups C &D. 1 *Approved as Non- Incendive for use in Class I, Division 2, Groups A,B, C D. It 1 Radio is quoted with limited Fm batteries. O V 0)1\1 MOTOROLA Rwwo ,M �:Eo COMMUNICATIONS INC. 1 565 Cliff Road Suite 3290 Eagan, M 5 5122 Office (612) 683 -1912 Fax (612) 454 -3693 DATE: November 18, 1994 SOLD TO: Officer Jim Fuller SHIP TO: Officer Jim Fuller Falcon Heights Fire Department Falcon Heights Fire Department 2077 West Larpenteur Avenue 2077 West Larpenteur Avenue Falcon Heights, MN 55113 Falcon Heights, MN 55113 CONTACT: Officer Jim Fuller PHONE: 612- 6445575 QUANITY DESCRIPTION UNIT EXTENTED 10 MINITOR 11 Alert Monitor (HO3UMC1222_C) $374.00 $3,740.00 VHF 132 -174 MHz SEL CAL *Includes: Automatic Low Battery Alert On /Off Switch with Variable Volume Control —One Rechargeable Nickel- Cadmium Battery Single Unit Charger OPTIONS 10 R522 Maintenance Plan -5 Year N/C N/C 10 R97 Dual Call Common Tone A $20.00 $200.00 10 Y278 Nylon Carrying Case $12.00 $120.00 10 R582 Spare Battery $10.00 $100.00 *TOTAL EQUIPMENT INVESTMENT $3,860.00 TAX 0 6.5 FOR MINNESTOA CALCULATE ADD $250.90 Programming and Set Up N/C Shipping and Delivery $20.00 GRAND TOTAL 1 $4,130.90 *No charge for warranty if ordered by 01 -01 -95. *Recommendation to purcahse from State Contract. Battery price is $3.45. 1 11/22/94 14:68 a 612 946 1822 BEAR COMM MPLS 82 BEAR COMMUNICATIONS INC r i 6525 City West Parkway Eden Prairie, Minnesota 55344 4 Tele phone (612) 946 -1456 FAX (612) 946 -1822 fit PROPOSAL FOR y ih Plitt FA pAt. co* riff /6-it rs 1 it A OF r_ item Qty Description Per Unit Extended rail a /A/ /7 L 5 V ft C Xi_ t 1 7ei "i OV -4 t sb C !t/f_►.v f t rus /rt/?,trreY i it S' Aot° it 4 me,t y Ili v y 0 .fY e /f 5 4 S Yeibe. .FX,'w iert4 r Y .4N!) ,#t L re NVS III C 0779/ 1 f TE) lic" e ,Va AV/ii "..f7 e 020 3 a L frn S, *X"t ,ctff.7(e V I /ri,, ov i o r gs-: 0 ral S rcfic .ri /c ida t Vi Ma, Q -a 0 ov IiV brie �rff C *sZ 4 r .E Notes: .h► e L 414/01 G' ei x b <3 tfAVjd. r 15 Sri' )0P ill4f PERMS: 96down NET days Equipment Total 52(13 Lease Agreement Tax per month for years. Shipping/Delivery Proposal Valid for days. Total Prepared by: 2 4,117 .4-Ti //Ili Less Down Payment Data: J/ J to 99 Balance I 7 ACTION RADIO COMMUNICATIONS. INC. ail 4/ 295 NORTH SNELLING AVENUE ST. PAUL, MN 55104 PHONE 612 646 -6611 .AKe 12 -7 9 4 a M a -o R r PROPOSAL AnN• J►M F'uu.e>e. Date 1I 2 `i mi l`s" FR(.cot) Fi en /(pH -TS P!(zer )i en" 0 1.077 W, Lf1RPENTEUR A ✓E FALCo&V N C I Co t{TS tr N 55 11 FAX (,c44 86.75 6a -5575 ©ue rE Po, c.e-1)e MA-DE IN 149 QUAN MODEL DESCRIPTION PRICE EACH EXTENSION 00 1 0 4o3 U M .1222C M ORat.A M 1 NI tort 1 2c- 81;71'1-C1-06R ?2 7 /D RAJ (p3 N 49 L.ov CA-,ay C-kse I Sa lo too-s SPIA -R&" fU o #D BA-rtes g Q2 .l cove ro77`Fc. (40-)c.2- '{070= I P93 YPC Mc-me G P3OO Svgi-rt VifP Sc4 P rr*8t cv .5. 8ATd2y II N N `nl o i i P R P 0 c -FARlo6_ 5O cic) 1 N 885 YeAR P-DP l7-7v rr- EXPRess M i`f 2.1o5--1 1 NM 9775 SP gig 4R MJC &5e?- I 14 LN g009 L n+e,R CA-se Gu /sm dez. 53 °-9- NNN 4'701 SNrRiosic 41w4 CkM -ctif SAIre 'f l gS° 1 1 44: 1 %i 9755 fA04,MM CABL (A id TO RAb‘o) B/ 1 R Liu 4008 R 7kbi o 1Nrre e &X ao5 e2 14 piusr Be ojeDe2[0 /R6' 350 1 Prot 9&5Z SoFr wi�,e� m MorD1'1 BY WO Lisa situ SPeuF /e- 5/m i o ro 1500 1 30-3034:181 Ooyn Puree S e>Q i A c. C L,Er -1 816 86X I �p?pp�?j Special Instructions: Total Equipment Price Trade -in /Discount 4 PKice5 S' J to ANY P,2" c'e e. Sub Total MADE Bq MorrelecZ 1 A AFreR .IAN. I g 4 S S a l e s Tax (0 3 7 5 A Installation/Labor W NLeSS oRDe�f 1S P�Acsb /A/ 1191.1, ees 4 -A 50F7w,4 -e• Po)ET --tS PRoDa Invo1ce Amount 6'b7.) L 0NL`f 8 o beReD 81 usER of sorrwAREr pee Td soFrwAge t_ice A Elm IR eme+'rS (A-5 kb'/5ez BV MoreRozA wv II-2z-9'0 To 0 A- 0 e>e ex+uro;a- in o7trz..A A--1- goo— y2z -'/z/ BUSINESS PERSONAL COMMUNICATIONS PRODUCTS, SERVICE INSTALLATION" a���yy� .:T. -.ST. Ali/. i-}} ii::[ iil�T} i::T:-}: i:.` i:.i: -:G: {it.•.i }i Meeting Date: 1/11/95 Agenda Item: C 10 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Authorization for purchase of a laser printer SUBMITTED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION /SUMMARY: Quotations have been secured for the purchase of a laser printer for Administrative Assistant/Planner. Quotations reflect the purchase of a Hewlett- Packard 4 Plus printer including shipping (if applicable) and tax: DCT Systems Group: $1,495.26 Global Computronics: $1,537.86 Best Buy Comp USA: $1,543.19 AmeriData: $1,549.58 Computer City: $1,565.18 PC Express: $1,592.18 This printer is a budgeted purchase in the 1995 Capital Improvement Plan. The Administrative Assistant/Planner has been using a DeskJet 500 that is not functional for complex print jobs requiring scalable fonts, tables, or graphics. The DeskJet will be used by the Fire /Rescue Department after the new laser printer has been purchased. ACTION REQUESTED: Authorize purchase of a personal computer from DCT Systems Group at a cost of $1,495.26. Meeting Date: 1/11/94 Agenda Item: P 1 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Indoor Playroom Program Implementation SUBMITTED BY: Carol Kriegler, Park Recreation Director REVIEWED BY: EXPLANATION /SUMMARY: Background: A community playroom program model has been developed for implementation in early February. The goal of establishing the playroom is to provide a facility with toys and simple play equipment where adults can bring young children for social and recreational opportunities. In addition to serving the needs of children, the program would provide opportunities for adult interaction and networking that would serve to reduce parental isolation and increase the sense of community. Program Location: It is proposed that the program be conducted in the nursery room at Falcon Heights United Church of Christ, 1795 Holton. The room's infrastructure provides for several essential features and amenities. While the room has much to offer, changes and adjustments were proposed to the church in an effort to have the room better serve as a community playroom. These proposals were welcomed and accepted with a great deal of enthusiasm. The changes are outlined in detail in an attached document. Generally, they involve the removal of many outdated toys and pieces of play equipment and the addition of many new items to be purchased by the city. Cost of purchasing the new toys and equipment is anticipated to be about 1,200. Hours: The playroom will be open 9:00 a.m. noon, Monday and Thursday mornings and 6:00 p.m. 7:45 p.m. Tuesday evenings from early February to mid -May. The city will staff the site with an individual whose responsibilities will include serving as a program host, being of general assistance to users, collecting user fees, enforcing program policies, light clean -up and the administering of first aid. Fees: As with other recreation programs, the playroom will strive to be self- supporting. Participation fees will be as follows: $2 /tot per visit $3 /family per visit $5 /day care group per visit (3 -5 children) 0 -6 months no charge "Multiple visit cards" will be available for purchase at a cost of $30 for 20 visits per individual or $45 per family. The city's scholarship program will be available for those requesting financial assistance. Program operating costs will be limited to staffing and consumable goods. Facility Use Agreement: No monetary compensation will be made to the church for use of the facility. Instead, the city will be responsible for providing all program related supplies that will also be available for use in church sponsored programs and events conducted in the playroom. Opening: A grand opening celebration for the community has been scheduled for Saturday, February 4th. ATTACHMENTS: A. Proposed Indoor Playroom Model B. Proposed Nursery Room Adjustments C. Proposed Facility Use Agreement ACTION REQUESTED: (1) Authorization to enter into a facility use agreement with the church for the purpose of securing a facility to conduct the indoor playroom program; (2) authorization to purchase toys, and play equipment at a cost of about $1,200; (3) authorization to proceed with implementation of the indoor playroom program as described. f I INDOOR PLAYROOM MODEL CITY OF FALCON HEIGHTS JANUARY 5,1995 Program Goal The goal of establishing an indoor playroom is to provide a facility with toys and simple play equipment where adults (parents, grandparents, caregivers) can bring young children for social and recreational opportunities. In addition to serving the needs of children, the program would provide opportunities for adult interaction and networking that would serve to reduce parental isolation and increase the sense of community. Program Location Falcon Heights United Church of Christ, 1795 Holton Nursery room Hours of Operation 9:00 a.m. noon, Mondays and Thursdays 6:00 p.m. -7:45 p.m., Tuesdays Starting February 6 and running through the middle of May Staffing The City of Falcon Heights will provide a staff person responsible for supervising the playroom during the hours of operation. The individual will be on site the 15 minutes prior to the opening of the playroom and 15 minutes after closing. Responsibilities for the staff person will include: serving as program host being of general assistance to users collecting user fees enforcing program policies light clean up administering of first aid and accident injury reporting Qualifications for the staff person will include, but not be limited to the following: A responsible mature individual with some recreation /education programming experience. Must be certified or have the ability to become certified in basic first aid and CPR (within 8 weeks of hiring). Ilse policies Caregivers are responsible for supervising their children at all times. Under no circumstances should a child be dropped off or left unattended by their caregiver. Exclusion of sick children A child with any of the following conditions or behaviors is considered a sick child and must be excluded from the playroom: a. a "reportable" disease b. chicken pox until the child is no longer infectious or until the lesions are crusted over. c. vomiting episode in the last 24 hours d. conjunctivitis or pus draining from the eye e. bacterial infections such as streptococcal or impetigo and has not completed 24 hours of antimicrobial therapy f lice, ringworm, or scabies that is untreated and contagious to others g. fever of 100 degrees or higher temperature h. undiagnosed rash or rash attributable to a contagious illness or condition i. common cold with significant respiratory involvement These guidelines will be publicly posted in the interests of the health and well being of all children and to assist in the enforcement of the policy. Food and beverages are allowed only in a designated area outside of the playroom. Coffee and hot beverages are altogether prohibited. Diaper changing area. A diaper must be changed only in the designated changing area. A container operated by foot pedal must be utilized for soiled and wet diapers. Hand washing is required after changing. Changing procedures will be posted in the changing area. Caregivers are responsible for returning toys and equipment to their appropriate place after play or before departing the playroom. Facility Capacity Occupancy shall not exceed 14 children plus their caregivers. User Fees As with other recreation ro ams the playroom will strive to self-supporting. P p Yr pp g Participation fees will be as follows: $2 tot per visit $3 family per visit $5 day care group per visit (3 -5 children) 0 -6 months no charge "Multiple visit cards" would be available for purchase at a cost of $30 for 20 visits per individual or $45 per family. The City's scholarship program will be available for those requesting financial assistance. Budget It is anticipated that the cost associated with staffing the program for a given 3 hour session will be approximately $24.50. This is based on the assumption that the employee would be paid on par with a recreation program "coach" ($7 -8 hour). $24.50 cost of consumable supplies total program cost Insurance The City has been advised by it's insurer that the playroom program is covered under the City's current policy coverage with no change to the policy premium. Publicity and Marketing It is suggested that the playroom program be publicized by way of the local newspapers, City newsletter, F.H.U.C.C. Sunday bulletin, school flyers and recreation brochures. Grand Opening celebration An open house would be held for the community on Saturday, February 4 from 10:00a.m. to 2:OOp.m.. PROPOSED NURSERY ROOM ADJUSTMENTS FALCON HEIGHTS PARKS AND RECREATION JANUARY 5, 1995 The F.H.U.C.C.'s nursery room has great potential to serve the community as a playroom for infants, young children, and their caregivers. The room's infrastructure provides for several essential features and amenities- accessible convenient and ample parking adjacent toilet and handwashing facilities a number of safe and age appropriate toys and pieces of play equipment several child care amenities (cribs, rockers, changing table, etc.) While the room has much to offer, there are changes that are suggested in an effort to have the room better serve as a community playroom. The City recognizes the need for the room to remain compatible with the Church's program uses. It's our hope that the following proposed additions and changes will not only be compatible with the current program uses, but will be of benefit to them. It is proposed that the following items be purchased by the City and placed in the nursery where they would be available for use by both the community playroom and church programs. wall mounted "community" bulletin board little tykes activity boat little tykes rocking horse infant exer- saucers infant wrap around recreation little tykes component to compliment kitchen little tykes climbers: jr. activity gym wave climber little tykes playhouse little tykes workshop and tools little tykes ride -ons (2) little tykes stroller dolls costume collection wall mounted mirror (plod-glass or safety glass) wall mounted book case books cassette or CD player and children's music collection It is proposed that the following additional changes occur to the room as well as removal of some outdated smaller toys. removal of window coverings. Suggestion is to expose windows and use them to display art, hang mobiles, and decorate in other creative ways. removal of "older" little tykes kitchen set removal of pile of dolls, stuffed animals removal of shelves filled with small toys removal of small wooden climber slide (safety recall removal of dated wall coverings posters removal of "older" riding toys We understand that there may be some reluctance to part with toys or other items that may have been donated or have been considered "favorites" over the years. It's our goal to provide fresh and inviting toys and play experiences that will not be a major burden to manage, pick -up and maintain. While we hope that this goal will be compatible with beneficial for current church programming, we recognize the need for compromise. FACILIY USE AGREEMENT CITY OF FALCON HEIGHTS FALCON HEIGHTS UNITED CHURCH OF CHRIST COMMUNITY PLAYROOM PROGRAM JANUARY 11, 1995 In joint cooperation, the City of Falcon Heights and Falcon Heights United Church of Christ, will strive to provide a community playroom with toys and simple play equipment where adults (parents, grandparents, caregivers) can bring young children for social and recreational opportunities. In addition to serving the needs of children, the program will provide opportunities for adult interaction and networking that would serve to reduce parental isolation. This agreement will be in effect for the duration of the first scheduled program session, Feb. 4 through about May 15. Items are agreed to in principle for the duration of the program's existence. Rental Fee The City of Falcon Heights will make no monetary compensation to F.H.U.C.C. for use of the Church facility. As with other City recreation programs, the playroom will strive to be self supporting. In the event that revenues should exceed associated operating costs, all profits will be reinvested in the program in the form of equipment, supplies or special events. Consumable Supplies The City will be responsible for providing all program associated supplies such as facial tissue, note pads, emergency diapers, baby wipes, wash rags, dish detergent. These supplies will be available for use in Church sponsored programs and events conducted in the playroom at no cost to the Church. The Church will be responsible for providing all bathroom related supplies such as toilet paper, paper hand towels, liquid hand washing soap at no cost to the City. Toys and Play Equipment Toys, play equipment and child care equipment ownership will be retained by the respective owners indefinitely. The toys and play equipment to be purchased by the City for the benefit of the program will remain City property. In the event that the program should be discontinued, the Church would be given the first opportunity to purchase toys and equipment and match any other purchase offer. The Church would assume responsibility for repair or replacement of any equipment when damage occurs during Church sponsored activities and events. Cleaning and Maintenance The City program staff person will be responsible for cleaning the playroom as follows: ensuring that all toys and play equipment are returned to the appropriate place vacuuming carpet wiping down toys, play equipment, counters, and tables as needed. picking up bathroom and sink as needed. notifying church staff of the need for non routine cleaning, maintenance, and repair of church property. depositing waste basket contents in outside dumpster daily. The Church maintenance staff will be responsible for the regular cleaning of the bathroom. The church will also be responsible for any necessary cleaning of the hallways. Telephone Use A telephone will be designated and available for use in the event of emergencies, program related business, and urgent participant use. City of Falcon Heights F.H. United Church of Christ Meeting Date: 1/11/95 Agenda Item: P 2 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for participation in the Maintenance Materials Recycling Grant SUBMITTED BY: Susan Hoyt, City Administrator Pete Klingenberg, Public Works and Parks Superintendent EXPLANATION /SUMMARY: Background. Several Ramsey County cities and Ramsey County were awarded a Minnesota Board of Innovation and Cooperation Grant for purchasing equipment for cleaning and recycling maintenance materials collected from streetsweeping and sealcoating operations. The cities include Roseville, Lauderdale, Little Canada, New Brighton, Arden Hills, Vadnais Heights and Shoreview as well as Ramsey County. Terry Kayser from the Metropolitan Council assisted with the application process. Falcon Heights participated in the application process but has not received council authorization to proceed with the project due to timing conflicts with the grant deadline. Grant. The grant of $94,179 will be used to purchase a piece of equipment that cleans materials collected from streetsweeping and sealcoating (where 60% of the gravel material is not absorbed into the road bed.) There is an in -kind match of $100,265 which comes from participants' time spent designing and selecting the site and equipment. Machine. The machine, which is successfully used by Bloomington, will be located at a Ramsey County site, probably at Dale and Larpenteur Avenues. The recycling will be done rather than landfilling all the materials, which is usually what happens with maintenance materials from streetsweeping and sealcoating. This should save some money because it is theoretically less expensive than paying for the landfill. The recycled sand and gravel will also be available for the cities to purchase. Benefit to Falcon Heights. Although Falcon Heights contracts for its streetsweeping services, there may be a cost savings to the city if the city can provide a site nearby to drop off the materials. It will also mean that materials collected through streetsweeping and after sealcoating in Falcon Heights will be largely recycled and not landfilled. However, the savings, if any, is not firm nor predictable. The estimated savings from not landfilling material to Falcon Heights in the grant application is $16,206. This is based upon costs that the city isn't realizing in its contracts for service. The city currently pays $10,000 total for two streetsweeping periods. This includes labor and landfilling. There will be a fee for using the facility. Staff request. The staff is requesting that the council authorize staff to participate in the project. The administrator would like to work on the joint powers agreement which will determine cost and access to the equipment to the equipment. The public works superintendent is interested in working on the siting and design of the equipment. Timing. The project is scheduled to be operational by May, 1995. Prior to purchasing and siting the equipment, the city council and county board must approve the joint powers agreement. Photograph. I. a�� ,.:sir v s '"t p a y 1 u_ 4 -1,. get ,,T ty S fit- t. 1� N':".." ti .y,' 2 4 x� l '"F R y -24[ 1 r r 14 f x "r C fit mod!` 'V *--,;,..0*. t s 1. ATTACHMENTS: A Grant application ACTION REQUESTED: Motion to authorize the city to participate in the Multi- Jurisdiction Road Maintenance Recovery Operation funded through the Minnesota Board of Government Innovation and Cooperation i::::: :::::•i :i't 2 2 Y .-t r .5. T NFU Rc") NCT- RFCOVT- C';ATTON ;3UBMITTED 'T.HE ".41111VESOTA 30ARD OF GOVERNMENT .a4NOVATION AZ-11) CI:OPERATION :November 15, .1994 2roposai N. SS-94-101 Application for a Servile Sharing Grant Part Two ,oposed .Project cities of Roseville, Shoreview, Arden Hills, White Bear Lake, 'admits Heights, Falcon Heights, i.anderdale, New 13 f'ghton and Little Canada together with Ramsey County. White Rear Township, the Metropolitan Council- Office of 11 Assistance, MN/DOT Maintenance Rematch Division and the Local Road 1 esearth Bond propose to begin multi ju isdiction maintenance materials recovery operation to save each community costs of disposing of said matoriats and p rchasing new on an annual basis. re lead staff contact for this grant is: Duane Schwartz City of Roseville public Works 2660 Civic Center Drive. Roseville. MN 55113 Phone 490-2311, FAX 490 -2319 ,1. ground A I wally, eath community ±uses ,materials Bu as sand for ace control, small gravel for seat -co repair in. suummer, aril so products for median, boulevard. and parse application. Sand picked up from spring sweeping is used for fill atpeses or if no public apace is available, hauled to landfills for disposal. Seal -coat ;ravel may be given back to company doing ro repair ar, if it is a municipal operation, the gravel may be used for other purposes. or stored for the following year. it may also it be purchased as needed for differ projects_ Disposing of theme attateriaire or in the ease of soil products- p ing it, increases annual costs for read and street .maintenance operations. s project a dresses ',:eau main problems and provides corresponding ..solutions. I. arrenr arrangements have each community working separately in terms of asing these maintenance materials. They dispose of their own street sweepings and seal -coat aggregate. and process (or purchaser their own soil materials. 2. These materials are currently used only once and then disposed of. Then, the following year new materials are purchased again. 3. The only option available to several communities is to haul the "used"' materials to landfills. The tip fee for the nearest landfill is over $75 per ton. Added to that is approximately ;110/ton in labor, equipment and overhead costs. Further, it can be argued that road maintenance material is inappropriate material to be landf1lled. 4. This disposal practice is very vastly to taxpayers. is situation is not unique to these cities and Ramsey Comity. As cities become fully developed, there are fewer areas th are available to deposit such materials. Recent policy changes at both state and national levels prohibiting the Ailing of wetlands also oniributes to this issue. However, in the meantime, motorists ;xmtinue to expect local gavernmsente to r and salt their roads each winter so they may enjoy a higher margin of vehicular salty. Each year, maintenance c a deposit and average of 20 tons of Rand per mile of city street_ is leads to the current situation. Out of the 11 partner cities, eight have •nun out of space to deposit their street s' i ings and °thee road maintenance materials. These materials are considered somewhat undesirable by other in isdietions, and politely refuse the offer of "free fill." This leads to basically one option for disposal- -iandfilling. rrent Costs L ,rent prices for sand used for ice control vary from a low of $2.75 to more than $5,00 per ton delivered, with an av e a of about $4.50. It's low cost is one reason erhy it was aronsiderett acceptable to use only inane and then dump the sp 'ng sweepings into low spots on mrwieipal property. Prices for seal -coat chips are higher. and vary between 515 and 321 depending on the type and grade of material arced. bor and equipment coasts to dispose of the .material on city -owned property are kept to a minitmtm, which also helps in ping costs low. However, as more material is hauled to landfills, the time and equipment costs increase substantially. 4 nservative esthrates place an extra 510 per ton. for labor and equipment on sweepings that are hauled to landfills. The ell Best landfill to these carom in the Pine Bend landfill, whose current tip fee is now set at 377 per ton. Table 1 sh the current :,oats for landitiling based on a 65 p rcenat pick -up of sand used during an average wester. Table 1 Estimated Costs of Landfilling Street Sweepings 1 miner Annual Sand Estimated 65% of Use Costs to Landfill Total Annual 1 zn ity Use in Tons Annual Sand Spring Pickup Costs (immunity Costs 5 9 preview 1, =�00 3 3,850 845 5 71,325 77,675 y a Heights 450 3 ;:*025 293 24,905 1 26,930 rden. Hills 600 2,700 390 33,150 35,850 9 akcDn Heights 295 1,318 191 16,150 17,469 1 udcrdale 65 279 42 3,400 3,579 1 I 1 2,500 X50 1,625 138.125 9 149,375 ew Bri,glt.t�oe 2,500 1 1,250 Kittle Canada 320 1,440 208 17 19.120 'Mile!: 3,404) 3 15,300 1 2,210 137,350 203,150 ''`nitc ?ear 300 :1,3511 1 195 16,575 17,925 .`uwnshio a k'losevllc 3,300 3 13,450 2,470 5209,950 5 227,050 II County 24,000 5103,000 1 12,000 1,020,E 1,123,000 otals 137,025 3147,900 20,466 31,739,610 31,906,222 otu shims cis on y include landfilling a:usts and muting sand pau►.iaaac, anal assumes costs of $4.50 per tan liar I and $85 per ton average for landfdlling sweepings. Pi res in Table 1 represent only sand for winter ice control, but no seal-coat clops or other material_ Recycled seal -coat ch pslgranite would save 37 to 514 compared to purchasing new tnaterial. driving motivation behind the idea of recycling road maintenance materials is the projected cost increases faced by en. y communities. If landfiiling was not needed, recycling would be only marginally cost effective or perhaps a break ev operation. however, in light of the impending, and Limited option of landtilling, recycling as an option looks mate p a mining for these communities. Note that in 1994, Roseville has a temporary fill permit that will accommodate their 19 spring sweep material, but it is subject to cancelladoa by the property owner, thus possibly requiring an alternative roach. Also, Ramsey County currently has limited opacity Tor disposing of their materials, but is intending to recycle tier that. use valuable land for dumping. liar programs rrcntly. we do not know of any similar project where several smeller co uninities are recycling their road maintenance terlals. The City of Bloomington, with a gent from the Metropolitan Council, is currently recycling their materials, lot only for themselves. Their data show that aaveaaage costs of recycling sand is approximately 52 per ton and 51 per on seal at chips, Their program is operating at near capacity because of its size. Smaller cities would neither have en gh material to recycle nor the funds available to implement a similar program. Grunt Proposal Page 2 Proposed Project 'flits project ot'.ers an opportunity for the pattnm ctmiriuiities to work together on a mutual problem. Reusing these roadway =aerials 'weed. rectum c om for each panner community. However, these materials need to be element in order to be reused. By Maiming a portion of the materiels =eh year, lees material and fewer dollars would be needed on an uta1 basis. This project will also abate this material from municipal landfills and thus provide space for more propriiate mixed waste over a Monger time period. The cost benefit portion of this application clearly shows that there ie a uhstantiat savings to commxmities (and taxpayers) for reclaiming the =limb'. This project takes the current working t ology and makes it available to several smaller, neighboring sxnnmunilies. 11 0x:feline Costs for 'Road Maintenance Materials 34ed on urrent laoor, equipment and overhead rates, the estimated cost per tom in recycle road maintenance material is qr siderbly less than purchasing virgin material. The fuel year estimate for ices nntrol d is approximately $3 and 1- .pgr .ion and for seal —coat chips is less than :$1 per ton. C zonposted soil material is estimated at between $2 and $4 per ton. Ai the present titre, the best available data on -quantities are for ice control sand, and forms the basis of the cost/benefit analysis. These estimates, higher than Bloomington :Toned, reflect the fact that there will be a learning period before the prods becomes ley efficient. Bs ed on the average tonnage of the partner communities a listedi above, the normal nand use is approximately 37,025 toms :e r :ar »l'„ p a.:'ie pating rcomnranitiee. Using 65 percent pick up from roadways for cities and 50 percent for the native, would yield 20,E tons to be recycles!.. This 'project uses a estimate of $66 per ;tour to recycle this material, yiCrting an estimate of approximately 67,539 Additional in-kind furls would he provided by the partner communities to begin the program. Based on these catimatm, the total coat savings ovcx the purchase on new sand annually is estimated to I be $5,057 .annually. 1 Gouts Savings Recycling versus landfsllieg avavings are based on the fact that partner communities will, or have, run out of publicly owned :space to dump their sweepings and their only option would be to haul them to landfills. As this becomes the standard disposal method. the municipal costs for road inain enance will skyrocket. The following table shows dust differences between landi511ing and rctyclinglrcdueed annual purchase of new =aerials for ice ontr 1 sand only. Additiunai savings will be incurred for ac ii -coat aggregate and composted soil products as 'mentioned above, but without solid data on annuai ataotmts, this would only be a guess. 'r ble 2 below, shows three levels of costs and savings. Sub-Total 1 _eprese:rtts costs and savings for those communities which now have la dfilling as their only potion for disposal of meet sweeping. Sub -Total 2 Isom the addition of While 13 r Towtsship, White Bear Lake and Roseville which would have to landfill in the meat future, Finally, the bottom line Tsetta1 shows the addition of Ramsey Conley which would mew by the y far NW. However, Roseville, White Bear Lake R;unsey County would be committed to beginning their recycling effort immediately upon the start of this project and lie Bear Township would participate on a limited basis initially. The tear left colimait in Table 2. shows total savings is on the premise that &greet sweeping materials would be diverted from landfills, there would be an approximately 50 1y c rt reduction in anneal costs for ice control sand and the costs of processing the sweepings would be added in as a colt. 'Therefore, columns marked A, D, and C ovould be costs and would be a savings. Furthermore, the participating coQUmrnities recognize that although they may not need to find alternatives to their present disposal program, they see this in the very near future. Thus, by anticipating this change, the establishment of an alternative program before it me.8 a crisis, and would allow them time to work out any hugs in the system. Grant Proposal ?age Table 2 Costs and Savings related to Recycling Street Sweepings Partner Community Annual Sid 'Landfill Costs Recycle Costs* wings from Total Saving Costs A 13 C reclaimed sand D (+B +C) -D Shoreview 5,950 71,825 2,789 250 72,075 Vadnais Heights 2.025 24,905 967 86 24,992 Arden !Tills 2,70101 33,1$0 1,287 115 33,265 •clean Heights 1,3011 16,150 627 56 16,206 l i n e Wale 279 3,400 3,412 flew Brighton 11,250 138,125 5,363 481 138,606 .ittle Can Ada 1,440 17,680 686 61 17,742 Sib- Total -1 24,862 305,235 11,551 1,062 306,298 I White 33ear 1,350 16,575 644 p 57 16,633 Township ownship ~i White Bear Lake 15,304) 187,851 7,293 654 188,504 oseville 17,100 209,950 8,151 731 210,681 l 2 33,750 414,375 $16,088 1,443 8 415,818 1 3uu -Total e 1 i u scy County 108,000 $1,020,000 $39,600 3,552 $1,023.552 j 6, i I otitis 8 156,612 1 51,739,610 67,539 6,057 $1,745,668 70 Rcyeic costs (Sand use it .65 pick itp .a .3 recycled} ton per hour process x $66 per !tour. Savings (Average sand cost minus re- cycled sand costs) x tons of recycled. coats. Benefits lidprocessing these materials would be cot effective if (a) start -up costs were covered, (b) many communities would be in 1ved, and (al reprocessing be less thsn disposing of materials. 'By joining together and sharing the service and 4 pment, smaller eointnunities can participate in savings due to economies of scale that larger communities experience. Ti a uet result will be better eummunity service anti less costs to pass along to taxpayers. Also, by reducing the flow of en `al to landfills, mote space will be available for a longer time for other, more relevant material. This also reduces community's expenditures for liao1ing the material long distances. Other measurable benefits include a reduced east to 1 chase new ma i n tenance. materials annually. The amounts abated and the reduced amount of new materials needed to be tau hosed annually will be the most direct measurable outcomes. savings e proposed project ,guarantees proportional saving to partner communities based on the amount of road maintenance "ads used and recycled. Figures for recycling winter ice control and indicates that there will be added costs over the pr ice of dumping street sweepings on public land. However, with the loss of that land, the alternative is a very ex ensivc landfill praeticc. This project would virtually negate that enormous cost increase and retain a low-cost street tenance operation for the member communities. As the tables above indicate, costs of iandfiuing would amotmt m ap roximately $133 million. The results of the proposed recycling project, just for ice control sand alone, would amount to 1$1.74 million. If the other road maintenance materials are added to this figure, savings would be even greater. Since Grant Proposal Page 4 th future options for street sweepings is known, these figures would occur cm an annual basis. It is the intent of the a ea communities to continue this joint project indefinitely. P+: _ibilitfes for replication processing site will be available: to interested panics for first -}rand observation. Written materials regarding pricing of cled materials and other operational details will be prepared for the project, and will be made available to interested p. ins, ha addition, MN /DOT and the Local Road Research Board have interests in understanding this process in order to d': a+1 I the findings to other jurisdictions in Minnesota. ptementation .Process irk tasks: Timeline 1. Notification of grant award Jemmy 1, 1995 2. Partners meetings to contimie to develop Janu.'uy through May, 1995 process, acrd select best equipment. i Purchase equipment March 1995 4 Design and develop site March/April 1995 5 Develop preliminary process agreements April 1995 6 Develop preliminary costing structure April 1995 Begin processing material May 1995 8 Evaluate and refine process May thnnigh Sept. 1995 9 Record inputs and outputs continuously 4 Review prauudtion st end of season October/November 1995 17.j. Revise if necessary for next year December 1995 L Develop status report December 1995 to February 1996 !L t/dutica or 2e-remind Cities: All parmer cities would be involved in tasks 1 -6, 8 -12, .above. City personnel would include street maintenance supervisors, public works directors for the punning stages. Supervisors and load workers in site development, and heavy and light equipment operators for the actual reprocessing operation. County: ,Reansey Cciunty would be involved in all tasks 1 through 12, above. County personnel would include street maintenance 3upexvisots, public works directors for the planning stages. Supervisors and lead workers in site development, and heavy and light equipment operators for the actual reproc essiog opct*tioni. MN/DOT, LRRl3, Metropolitan Council: These three partners would participate in tasks 1-6 and 8 -12 as needed and requested by the partner cities and county. Staff from these groups would be available to assist in working out eolations to any of the process or accounting needs identified in the above tasks. As necessary, other consultants could be brought in to assist in areas of special need. G naps of Clients affected: is service is primarily a benefit to the partner communities, and for practical purposes, they would be considered the cli t. However, taxpayers from partner communities and current and future landfill users will benefit from lower tipping fe due to abated waste going to the landfills. icipnted diifictidtiesii'.ropost:d solutions eras potential difficulties have been identified. However they do not appear to be barriers that would prohibit the pr jest from being successful. One is the convenient location of a site and the preparation of it for this recycling op ion. The short -term (not longer than five years) solution is to use a piece of property used by Ramsey County and o by Ramsey County in the south -east part of Roseville. However, this site is designated in 1.eeeville's band use plan Grant Proposal Page 5 and would not be :available as a permanent public works a itraticm site. This property, while not the most convenient lo for several of the partner cotrhmunities, s closer than the alternative landfill site. A long-term solution will be sought curing the grant period. The ,goal would be t6 x a larger mot of Land more central for the partners, suds as the old Army Arsenal party in Arden Hills. A�second difficulty will be in finding the best operations to processing the material. However, equipment vendors and other sources can be used to help suggest proper adjustments for the equipment and other material handling techniques. 1 A third will be to calculate the appropriate cots of processing the materials. To some degree, much of the needed information is already known. Other information will be collected during the process and added into the equations. ft would appear that costs will be more accurately determined as the p,arject evolves. Formalizing operations an being awarded a service sharing grant to carry out this project, the partner ,o oxnmunities that will directly benefit from the troject will formalize their operations through a written agreement that defines all partuers's relationships. i 'tloject Budget The Aroposed project includes an estimated budget of $198,265. This includes amounts of $92,000 of grant funds and $100,265 or in -kind funds from the participating con mxtnitics. Table 3 shows the major areas and cost estimates for each. dz i -kind resoi rem include ?mine, mineptrient and a site for pioneasing this material. The fonds for hose rt ortrees are from p p� C resgetive ootarnunity's general operating fund for that par�,ular function_ ere ::re several reasons which prompt the partner communities 'to seek grant funds for this proposal. These iiio}ude 7ifo" ,..i ..--i, .ne environment and concern for providing cost -effective services. Underlying these is the fact that none of t° partners are large enough to initiate this service on its own. r =or he -environment is a key reason why these communiiirs are pursuing this proposal. Highway maintenance riionnel have the clinic= of ice e.ontmi_ One is to use an aggregate, like mod, to reduce the danger of driving on ;crew and ice-packed maids. A cccond is to ttse l00 percent de-aver, such as salt or chlorides. This choice has other onsequences for the environment. The third is to use a combination of the two, with more use of and than salt. Although rand is a cneep, non- rene:vabie resource, :raving to deal with it atter the winter is prone of a problem, The second reason is the rxu a ern to provide cost- ctfcetivv services. Citizens are very concerned and alert to increases in the cost of their government. The partner commimiiies see the proverbial handwriting on the wall —costs will rise Jratnatically if alternative ways to deal with street sweepings are not end_ lrte proposed technology might well be the theme aohitten to boning to provide 3aft streets and highways to the motoring public. This technolog needs to be dceloped and refined so others can benefit as well. if we -t:rt preparing bcforu the newt becomes overwhelming, coats to taxpayers will not need to raise. 1 Pihaily, operations such as that proposed by member cammunities are naturals for the joint participation of several smaller co mmunitiea. T+rrrherntore, success at such an operation may have a carry -over effect, leading to additional multi- jurisdiction operations. Grant Prripysal Wage 6 Table 3 Highway Mainteaan ce Material. Recycling project Bridget e___ r Task n -kind source In-kind In -kind Grant hours Amount Request [Proem Development Project team meetings C -1 Co -1 MC LRRB MN /DOT 10 I $1,820 Design process agreements C-1 Co -1 MC MN /DOT 4 588 Design costing structure C -1 Co -1 MC /DOT 4 588 Site acquisition/rent C -1 Ca-1 2 25,004 i Review and revise C -1 Co -1 MC LRRB MN/DOT 5 910 A Sub-totals 25 28,906 1 -ocess Operation 1 1 I Design/develop site C-1 Co-1 LLRB Co -FEL Co -E I 20 3,700 1 Process material Co -1 tg ,1 FTE Co -2 Co -3 eg .3 900 63,463 1. TE co-FEL Co-TT (a) .1 :'d' €i 1 i a RZecrd inputs and outputs C -1 Co-1 MC 20 R 2,240 j j Evainate ind -efine process C -1 Co -1 MC LLRB MNID(T 6 1,092 Sub- totals 946 70,995 y I Grant Requ i Equipment purchase C -1 Co -1 MC LRRB MN /DOT 2 31 $98,000 l In Sub- totals E ,grand totals 973 *100,265 $98,000 source abbreviations: C 1 City and township street maintenance supervisors at $35 per hour_ C 1 City and township heavy equipment operators at $25.50 per hour. C+ 1 County street maintenance supervisors at $30 per hour. C• 2 County heavy equipment operators at $23,85 per hour. -3 County light equipment operators at $22.50 per hour. I FEL County equipment-front end loader at $30 per lour. C TT County equipment- tandem truck at $25 per hour. is E County Environmental Unit staff at $33 per hour. M Metropolitan Council star planner at $30 per hour. /1)0T MN Dept. of Transportation Office of Maintenance Research at $35 per hour. L. Local Road Research Board staff at $33 per Dour. N e: Cost per hour figures reflect fringe benefits and overhead. Grant Proposal Page 7 T,1 the best of my (our) knowledge, all mfonnation contained in this application is accurate and complete. City of Roseville S'grature) (Tide) (Date) City of Shoreview :nature) ('Title) (Date) City of Arden Hills (Signature) (Title) (Date) City of White Bear Lake (Si gnature) (Title) (Date) City of Vadnais Heights (Signature) (Title) (Date) City of Falcon sleights (Signature) (Title) (Date) City of Lauderdale (S .gnature) (Title) (Date) City of New Brighton (S gnature) (Title) (Date) City of Little Canada Signature) (Title) (Date) Ramsey County (Signature) (Title) (Date) White Bear Township (Sigt tune) (Title) (Date) Metropolitan Council (Signature) (Title) (Date) Minnesota Dept. of Transportation (Sign) (Tide) (Date) Local Road Research Board (S" .tune) (Title) (Date) Erma Proposal Page 8 Meeting Date: 1/11/95 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Consideration of Resolution 95 -02, receiving feasibility report and calling hearing on public improvement SUBMITTED BY: Carla Asleson, Administrative Assistant/Planner REVIEWED BY: Susan Hoyt, City Administrator Cindy Blanski, MSA Consulting Engineers EXPLANATION/SUMMARY: At its last meeting, the city council tentatively scheduled a public hearing on the Northome alley improvements for February 8, 1995. A resolution formally calling for the public hearing is required by state statutes, and is attached for your consideration. Staff will be mailing a hearing notice to owners of property along the five affected alleys no later than January 27, 1995. A notice of public hearing will also be published in the city's official newspaper on January 24 and January 31. ACTION REQUESTED: Approval of Resolution 95-02, receiving feasibility report and calling hearing on public improvement No. R -95 -02 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: January 11, 1995 A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING HEARING ON PUBLIC IMPROVEMENT WHERAS, pursuant to resolution of the council adopted October 26, 1994, a report has been prepared by the city engineer with reference to the improvement of the following alleys: Between Larpenteur Avenue and California Avenue Arona Street to Pascal Street Pascal Street to Albert Street Between California Avenue and Idaho Avenue Arona Street to Pascal Street Pascal Street to Albert Street Between Idaho Avenue and Iowa Avenue Pascal Street to Albert Street WHEREAS, this report was received by the city council on October 26, 1994. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FALCON HEIGHTS, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutues Chapter 429 at an estimated total cost of the improvement of $143,000. 2. A public hearing shall be held on such proposed improvement on the eighth day of February, 1995 in the council chambers of the city hall at 7:10 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Moved by: Approved by: Mayor BALDWIN January 11, 1995 GEHRZ In Favor Date GIBSON TALBOT HUSTAD Against Attested by: JACOBS City Clerk January 11, 1995 Date