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CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 12, 2011 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM ____ HARRIS
____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: December 8, 2010 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements
through 1/6/2011: $318,985.64 Payroll through 12/29/10: $30,648.08 2. City License Renewal 3. Review of Elected Officials Out-Of-State Travel Policy 4. Resolution Designating Official
Depositories 5. Designation of Official Newspaper 6. Review and Adopt Council Standing Rules 7. Appointment of City Engineer 8. Appointment of City Attorneys 9. Appointment of City Auditor
10. Commission Appointments 11. Designation of 2010 Acting Mayor 12. Council Liaison Assignments 13. 2011 Tree Trimmer Contract 14. Amendment to 2011 Fee Schedule 15. Statutory Tort
Limits Liability Coverage for City in 2011 16. Lawful Gambling Permit for Falcon Heights Elementary PTA 17. Cost of Living Increase for City Employees 18. Amendment to City’s Flexible
Benefits Plan 19. Lauderdale and Falcon Heights Recreation Program Agreement 20. Approve State of Minnesota Pay Equity Report G: POLICY ITEMS 1. Resolution of Intent to Become a GreenStep
City 2. Amendment to Building Inspector Services Contract with the City of Little Canada
H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT:
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 8, 2010 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X_ HARRIS
_X_ GOSLINE _X_ LONG _X_ MERCER-TAYLOR _X_ MILLER _X_ C. PRESENTATIONS: D. APPROVAL OF MINUTES: November 10, 2010 Approved E. PUBLIC HEARINGS: 1. 2011 Budget and Tax Levy Mary Volk 1728
Lindig Pam Harris Moved Approval 5-0 F. CONSENT AGENDA: 1. General Disbursements through 12/1/10: $265,767.61 Chuck Long Moved Payroll through 11/29/10: $29,532.53 Approval 5-0 2. Budget
amendment to the Parks Program Special Revenue Fund (201) 3. Budget amendment to the TIF District # 1-2 (412) capital project fund 4. Transfer funds from Infrastructure capital project
fund to the 2010 Larpenteur Streetscape capital project fund 5. Transfer funds from the general fund to the sanitary sewer fund for 2010 6. Resolution for SCORE Grant 7. Six month salary
adjustment for Michelle Tesser 8. Budget amendment to fund 414 -TIF District # 1-3 SE Corner G: G: POLICY ITEMS: 1. City License Application Beth Mercer-Taylor Moved Approval 4-0 Keith
Gosline abstain 2. 2011 Fee Schedule Chuck Long Moved Approval 5-0 3. City Hall Solar Panel Project Letter of Intent Beth Mercer-Taylor Moved Approval 5-0
H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 8:05pm
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted
By Roland Olson, Finance Director The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 1/6/2011: $318,985.64 Payroll through 12/29/10:
$30,648.08 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F2 Attachment Submitted By Michelle Tesser, Assistant
to the City Administrator The City That Soars! Item City License Applications Description The following individuals have applied for a Restaurant License for 2011. Staff has received
the necessary documents for licensure. 1. Chin’s Kitchen 2. Jimmy John’s 3. The Coffee Grounds The following individuals have applied for a Refuse/Recycler’s License for 2011. Staff
has received the necessary documents for licensure. 1. Allied Waste Systems 2. Tennis Sanitation, LLC 3. Walters Recycling & Refuse 4. Aspen Waste Systems, Inc. 5. Keith Krupenny and
Son Disposal Service, Inc. 6. Gene’s Disposal Service, Inc. 7. Waste Management of Minnesota, Inc. The following individuals have applied for a Therapeutic Massage License for 2011.
Staff has received the necessary documents for licensure. 1. Chant Insixiengmat, Hair Designs Unlimited 2. Susan Lundquist, Hair Designs Unlimited The following individuals have applied
for a Home Occupation License for 2011. Staff has received the necessary documents for licensure. 1. David L Wasson Graphic Design The following individuals have applied for a Bus Bench
License for 2011. Staff has received the necessary documents for licensure.
1. U.S. Bench Corp. The following individuals have applied for a General Contractor’s License for 2011. Staff has received the necessary documents for licensure. 1. Asphalt Driveway
Company 2. Kraus-Anderson Construction Company The following individuals have applied for a Tree Trimming License for 2011. Staff has received the necessary documents for licensure.
1. Northeast Tree, Inc. 2. A-1-Walsh, Inc. 3. St. Croix Tree Service, Inc. 4. Northern Arborists 5. Bartlett Tree Expert Co. 6. Rainbow Treecare The following individuals have applied
for a Mechanical License for 2011. Staff has received the necessary documents for licensure. 1. Standard Heating & Air Conditioning 2. Yale Mechanical 3. Forced Air Inc. dba Wenzel Heating
& Air Cond. 4. Home Energy Center 5. Bonfe’s Plumbing Heating & Air Service Inc. 6. Norblom Plumbing Co. 7. Hoffman Corner Heating & Air Cond. 8. Kath HVAC 9. South-Town Refrigeration,
Inc. 10. Champion Plumbing 11. The Snelling Co, Inc. The following individuals have applied for a Municipal Business License for 2011. Staff has received the necessary documents for
licensure. 1. Hair Designs Unlimited 2. Martinizing Dry Cleaners 3. Peterson Dental 4. Edward Jones 5. Parents United for Public Schools 6. Hermes Floral Co.
7. James Kernik, DDS 8. Central Pediatrics, P.A. 9. Association of Metropolitan School Districts 10. Erickson Drug Inc dba Blomberg Pharmacy Budget Impact Attachment(s) N/A Action(s)
Requested Staff recommends that the Falcon Heights City Council approve the 2011 City License Applications
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F3 Attachment Out-of-State Travel Policy Submitted By
Justin Miller, City Administrator The City That Soars! Item Review of Elected Officials Out-of-State Travel Policy Description In 2005, the Minnesota state legislature passed a requirement
that cities adopt a policy that regulates out-of-state travel by elected officials. The Falcon Heights City Council adopted the attached policy on November 9, 2005. One provision of
the statute is that the policy be reviewed annually by the city council. Budget Impact N/A Attachment(s) Official Out-of-State Travel policy Action(s) Requested Staff recommends that
the Falcon Heights City Council affirm the attached City of Falcon Heights Elected Official Out-of-State Travel policy adopted November 9, 2005.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F4 Attachment Resolution 11-02 Submitted By Roland Olson,
Finance Director The City That Soars! Item Resolution Designating Official Depositories for 2011 Description All investments are made according to State law and the City’s Investment
Policy. The City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers for funds for the City of Falcon Heights.
Collateral is furnished by the financial institutions are required by law. Budget Impact Attachment(s) Resolution 11-02 Action(s) Requested Staff recommends that the Council approve
the official depositories for 2011.
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 12, 2010 No. 11-02 -----------------------------------------------------------A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR
THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds
of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Public Fund Services Morgan Stanley Smith Barney, LLC Wells Fargo Advisors,
LLC Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund) PMA Securities Inc (4M and 4M Plus Investment Pools) Wells Fargo Securities, LLC BE IT FURTHER RESOLVED that the
City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral
shall be furnished by the financial institutions as required by law. --------------------------------------------------------------------Moved by: Approved by: ________________________
Peter Lindstrom, Mayor January 12, 2011 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Justin Miller HARRIS ____ Against City Administrator LONG January 12, 2011
MERCER-TAYLOR
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F5 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Designation of Official Newspaper Description State statute requires that a city designate a legal newspaper of general circulation in the city. This newspaper
is used when the city is required to publish legal notification regarding public hearings, elections and city financial matters. There are two local papers that service Falcon Heights:
Park Bugle and the Roseville Review. Staff recommends that the City designate the Roseville Review as its legal newspaper in 2011 for the following reasons. The Roseville Review circulates
to most households in Falcon Heights. The Roseville Review is a weekly publication. A monthly publication such as the Park Bugle would not suit the City’s needs, as the City Council
meets twice a month, and legal notices must be published on a more timely schedule. The $5.75 per column inch charge for the Roseville Review is lowest. Budget Impact Funds have
been allocated in the 2011 budget. Attachment(s) Action(s) Requested Designate the Roseville Review as the City’s legal newspaper for 2011.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F6 Attachment City Council Standing Rules Submitted
By Justin Miller, City Administrator The City That Soars! Item Review and Adopt Council Standing Rules Description Each year at the first Council meeting, the City Council reviews the
operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time Budget Impact N/A Attachment(s)
City Council Standing Rules Action(s) Requested Adopt standing rules as amended 2/8/2006 for 2011.
Amended January 11, 2006 B. CITY COUNCIL STANDING RULES INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision
process is best served when the public has every opportunity to present views, the following rules are established to govern regular and special council meetings, as well as formal public
hearings. There are several goals behind these rules. 1. In general, free and open discussion by all interested parties should be an essential part of the decision making process. 2.
The council process should have as little procedural overhead as possible. 3. Time is better spent on substantial matters rather than proforma matters. MEMBERSHIP The formal council
membership consists of the four council members and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the mayor, or in the
absence of the mayor, the acting mayor will be considered the chairperson. RULES Agenda 1. To be considered, an item must be on the agenda and the agenda must be distributed to all of
the council members and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote,
but this should be used only for minor items or items with extreme time constraints. 2. An item can be moved from the consent agenda to the action agenda at the request of any council
member. 3. Since there will be an audience and cable TV viewers not familiar with each item, the chair will give a brief explanation of each item as it is addressed. Page 2
Agenda (continued) 4. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the interest of: a. Filling in time before a scheduled item,
i.e. a public hearing. b. Grouping several items to best make use of consultant time. c. Accommodating individuals who have attended the meeting specifically to provide input on an item.
Process – Regular and Special Council Meetings 1. For these proceedings, the council will use the “open discussion” procedure. That is, discussion is open to any member before or after
a motion is made. This privilege is also extended to the city administrator, city clerk and any of the consultants who may have an interest in or can contribute to the item at hand.
2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to provide input. The chair may also rule out of order any input felt to
be redundant, superfluous, or irrelevant. 3. The chair can make liberal use of the “unanimous consent” procedure. That is, items that in the judgment of the chair are likely to be unanimously
approved, can be introduced for approval with the statement “If there are no objections . . . stands approved (or denied).” If any council member has an objection, the item reverts to
the standard motion procedure. This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e. resolutions, or for approval of the consent agenda. 4. The standard
motion procedure is changed to not require a second. A motion need only to be considered. This also applies to amendments. 5. To eliminate confusion, only one amendment will be considered
at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn
and reintroduced accordingly. 6. The general mode of voting will be by acclamation, but with enough clarity that the individual votes can be recorded in the minutes. If in doubt, the
city clerk can request a clarification. Page 3
Process – Regular and Special Council Meetings (continued) 7. The meeting will be recorded and the recording will be retained for three months following approval of the minutes for that
meeting. The standard retention can be extended if, in the judgment of the mayor, city administrator, city clerk or any council member, such action is warranted. Council workshop sessions
are open to the public but will not be recorded. 8. If the council action is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting
the denial will be made part of the public record. 9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is not subject to the modification or suspension
provisions of the Standing Rules. Process – Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting
rules are changed accordingly. 1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the chair will introduce the
hearing with an explanation of the issues. This explanation will be given by the chair or a person designated by the chair. The use of explanatory visual aids is encouraged. 2. Following
the explanation, input from the public will be taken. Prior to accepting input, though, the chair will state the areas where input will be appropriate, the maximum time to be allotted
to any individual presenter, and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. 3. All individuals
wishing to speak must identify themselves, their address, and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The council
may take up to 15 minutes to review written statements presented at the meeting. If the council decides to not act on the issue at the public hearing meeting, it may, by majority vote,
extend the time where written input will be taken to a day no later than one week before the next meeting where a deciding vote is planned. 4. All speakers are expected to be businesslike,
to the point and courteous. Anyone not abiding by these rules will be considered out of order. 5. The council will refrain from initiating a discussion during the public input phase
of the hearing except to clarify points brought up. These “points of information” requests should be held to a minimum.
6. Once the public testimony phase is complete, the chair will announce the public hearing to be closed and the council will revert back to its open discussion mode of operation. From
this point on, public input will only be appropriate when solicited by the council. 7. It shall be the intent of the council to vote on the issue at the same meeting as the public hearing
and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date, that procedure will be clearly explained to the audience. 8. No public
hearing will extend beyond 10 PM. 9. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor.
10. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record.
11. If the public hearing is to set an assessment rate, the assessment formula(s) under under discussion cannot be altered. This implies that the council has fully discussed any formulas
prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality and feasibility. 12. If the hearing is to set an
assessment, it cannot be scheduled later than the first meeting in September. This is to allow time to correct any errors prior to the time needed to certify the rolls to the county.
ADOPTION/MODIFICATION/SUSPENSION These rules, with the exception of the mandatory 10:30 PM adjournment, can be adopted, modified or suspended in whole or in part by a ¾ vote of the council.
If suspended, they are automatically reinstated at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules, Sikkink’s Seven Motion
System (attached) will apply. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The chair will interpret the rules. However, the chair’s
interpretation can be appealed by any council member and can be overruled by a majority vote. Attachment
SIKKINK’S SEVEN MOTION SYSTEM General Rules for a Simplified System of Parliamentary Procedure 1. The purpose of this decision making system is to allow efficient decision making that
represents a majority position. Any motion, request, discussion or proposal, which seems to have as its purpose unreasonable delay, manipulation, or the goal of serving individual ends
rather than group ends, can be ruled out of order by the chair. Such a ruling by the chair will be subject to the motion called appeal. 2. Free and open discussions are valued in this
decision making system. For that reason, most motions are discussable and the motion to restrict discussion requires a 2/3 vote in order to pass. In recognizing persons for discussion,
the chair first recognizes the person who made the motion, next recognizes other persons and always recognizes a person who has not spoken over a person who has already participated
in the discussion. As far as possible, the chair should try to alternately recognize persons representing different viewpoints. 3. In examining the chart on the following page, you will
note that five of the seven motions are amendable. However, only one amendment at a time may be considered. As soon as that amendment is passed or defeated, another amendment may be
proposed. 4. The number in front of the motion listed indicates the rank of each motion. Thus, #1 – General motions are lowest in rank, and #7 – Restrict Debate motions are highest in
rank. Two rules apply: (1) You usually cannot consider two motions of the same rank at the same time, and (2) If a motion of one rank is being considered, a motion of the same rank or
lower rank is usually out of order, but a motion of higher rank is in order. While these rules generally apply, the chair may allow some flexibility in certain circumstances. These situations
almost always occur with motions #5, 6 and 7. For example, if #7 -“Restrict Discussion” is being discussed and a member wants a secret ballot vote on the matter, Request, while lower
in rank, could could be used to accomplish this purpose. The chair is allowed to make all decisions on exceptions, but all such decisions are subject to appeal.
SIKKINK’S SEVEN MOTION SYSTEM TABLE Applies To What Needs Needs Can be Vote Motion Purpose Situations Recognition Second Discussed Amendable Required 1. Restrict Discussion To stop or
limit discussion All discussable motions Yes Yes Yes Yes 2/3 2. Appeal To let the group vote on a chair’s decision To decision of the chairperson No Yes Yes No Majority 3. Request Not
a motion but a way to question, challenge, or seek help Any appropriate situation No No No No Chair decides subject to appeal 4. Postpone To delay action on any general motion to a future
time General motions Yes Yes Yes Yes Majority 5. Refer To have a general motion studied by a committee General motions Yes Yes Yes Yes Majority 6. Meeting Termination To recess during
a meeting or to end a meeting Made to recess or adjourn Yes Yes Yes Yes Majority 7. General To bring up business for majority decisions by the group For doing business Yes Yes Yes Yes
Majority