HomeMy WebLinkAboutCCAgen_10Jan12 part 2
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F7 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Appointment of City Engineer Description For several years the city has contracted with the City of Roseville for city engineering services. Staff is seeking
to continue this relationship and appoint Deb Bloom the City Engineer for 2011. Budget Impact Funds have been allocated in the 2011 budget. Attachment(s) Action(s) Requested Approval
of Deb Bloom and the City of Roseville as City Engineer for 2011.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F8 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Appointment of City Attorneys Description For several years, the City of Falcon Heights has contracted our prosecuting attorney services to outside attorneys.
The law firm of Anderson, Helgen, Davis and Nissen has provided this service for the past year (taking over for Hughes and Costello, but using the same attorneys) and has done so in
quite satisfactory fashion. Likewise, the city has used the law firm of Campbell Knutson, P.A. for civil attorney services for many years. Roger Knutson is the main contact, but the
city uses various attorneys in the firm for our daily needs. Budget Impact Funds have been allocated in the 2011 budget. Attachment(s) Action(s) Requested Staff recommends that the Falcon
Heights City Council approve the law firm of Anderson, Helgen, Davis and Nissen to provide prosecution legal services and the firm of Campbell Knutson, P.A. for civil legal services
for 2011.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F9 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Appointment of City Auditor Description Each year the city is required to have an independent firm audit our financial records. For the past several years,
we have used Kern-DeWenter-Viere as our auditors, and we have been very happy with their services. A formal contract will be presented to the council at a coming meeting to establish
their rates for the coming year, but in the meantime staff is asking the council to appoint KDV as our city's auditor in case any issues arise before a contract can be approved. Budget
Impact Funds have been allocated in the 2011 budget. Attachment(s) Action(s) Requested Approval of KDV, Kern-DeWenter-Viere, as the City Auditor for 2011.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F10 Attachment Applications Submitted By Mayor Peter
Lindstrom The City That Soars! Item City Commission Appointments Description I recommend that the following individuals be appointed to Falcon Heights city commissions: Stan Sveen –
Environment Commission (2nd term) Nina Semmelroth -Environment Commission (2nd term) Richard Carlson – Human Rights Commission (2nd term) Judy Connolly – Human Rights Commission (2nd
term) Melissa Weber-Sanders – Parks and Recreation Commission (2nd term) Gary Kwong – Human Rights Commission Timothy Heaney – Human Rights Commission Jacob Brown – Planning Commission
Budget Impact N/A Attachment(s) Gary Kwong’s application, Timothy Heaney’s application and Jacob Brown’s application Action(s) Requested Approval of above appointments.
CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: 12/15/10____________________________________________________________ NAME: ____________GaryKwong___________________________________________________
____ ADDRESS: _____1700 Fry St., Falcon Heights, MN 55113-5710 ________________________________________________________ PHONE: (H) 651-642-1702 ________ (W) ________________________
EMAIL ADDRESS: _______kwongsgL1@juno.com HOW LONG AT ABOVE ADDRESS? _______________________________26 years IN WHAT CAPACITY DO YOU WISH TO SERVE? ________Human Rights Commissioner_______
________________________________________________________________________ REASON YOU WISH TO SERVE ON ABOVE: ______I am committed to anti-racism and human rights. _____________________________________
___________________________________ ________________________________________________________________________ ________________________________________________________________________
PRIOR PUBLIC (OR RELATED) SERVICE: ________________________see attached volunteer activity summary__________ ________________________________________________________________________
OTHER RELEVANT BACKGROUND (OR COMMENTS): I have Diversity Committee (Northern Star Boy Scout Council), 3M Multicultural Advisory Committee, MICAH Anti-Racism Team, MN Conference of the
United Church of Christ Emmaus Anti-Racism Team. ______________________ ________________________________________________________________________ ______________________________________________________
__________________ ________________________________________________________________________
CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: (I I q \10 NAME: t.TM'DTIH' M, H6"f\:,,)EP NOV 0 8 2010 ADDRESS:------Jbb~ q0l.EIT100D~ 1I\02'~)F, r-:tt S"Q/3.-/;-7 l("~ 7?J PHONE:
(H) \0:) \ _O( I -20 CS?S (W) ~ (ova EMAIL ADDRESS: C::Z;~\l2<A..A~@/~.~ HOW LONG AT ABOVE ADDRESS? I 0 L-( ~ IN WHAT CAPACITY DO YOU WISH TO SERVE? ~ &~,u\~ d'--. ~'-""" ~A REASON YOU
WISH TO SERVE ON ABOVE: ~\{ ~ ~ CM~Vv".~~ PRIOR PUBLIC (OR RELATED) SERVICE: ---'--"""""""""""""-\---'.IL..!>L="-"""~'-=-.-~~ ~Ct)"G~~ OTHER RELEVANT BACKGROUND (OR COMMENTS):
City of Falcon Heights Commission Application Date: November 5, 2010 Name: Jacob A. Brown Address: 1634 Snelling Ave N, Apt 7 Phone: 952.200.8896 (mobile) /651.201.8079 (work) Email
Address: jbrownmn@gmail.com How long at above address? Since December 1, 2009 In what capacity do you wish to serve? Planning Commission Reason you wish to serve on above? I am looking
for an opportunity to serve my community that will allow me to put my experience in local and state government to use. I have a great deal of interest in local and regional development
and feel the Planning Commission would be a perfect fit for my experiences and interests. Prior public (or related) service: From May 2004 to May 2006 I worked as the administrative
assistant to Minneapolis Mayor R.T. Rybak. In that capacity I supported the mayor and policy staff in scheduling/logistics, research, constituent services, and general administration.
In May 2006 I received a promotion and transferred to a position supporting the Director of Community Planning & Economic Development. As the Program Assistant I assisted the director
and executive staff in implementation and promotion of department initiatives in planning, housing, and economic and workforce development. Additionally, I was responsible for producing
the department’s quarterly and annual reports, supporting communications and public relations activities, and budget and business plan development. I held this position until October
2007 when I resigned to become the Government Affairs Director at a local REALTOR® association. From October 2007 to September 2008, I was responsible for the public policy program at
the Southern Twin Cities Association of REALTORS®. I was the chief lobbyist for the association, representing over 2,000 members throughout Dakota, Scott, Rice and Goodhue Counties.
In this role I monitored local regulations and industry issues and represented REALTOR® interests in local planning and economic development. I am currently employed at Minnesota Management
& Budget (MMB), the state’s finance department as a debt analyst. In this capacity I am responsible for coordinating debt management activities for the state’s $6 billion of outstanding
debt. Activities include: selling general obligation and trunk highway bonds, certificates of participation, revenue bonds, and other federally-authorized bond programs (i.e., BABs,
Recovery Zone, QECBs, etc.); administering lease-purchase programs; and providing analysis of debt service impacts for proposed capital projects. Other relevant background (or comments):
In addition to my experience in local and state government, I have served as operations manager at a local community center in St. Paul, as an administrative assistant at a prominent
Minneapolis law firm, and as an intern with a Washington, DC, lobbying firm representing local municipal clients at the Federal level.
I have a B.A. in political science from the University of Minnesota, Morris, and have completed 36 credits toward a Master of Public Administration at Metropolitan State University,
with coursework in organizational development, policy development and analysis, marketing, and public finance and budgeting. Additionally, in July 2007, I completed the Basic Economic
Development Course at the University of Minnesota, Duluth’s Center for Economic Development. The 40 hour course is accredited by the International Economic Development Council and provides
a comprehensive training on the theory and practice of economic development fundamentals, and fulfills one of the prerequisites for the Certified Economic Developer Exam.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F11 Attachment Submitted By Peter Lindstrom, Mayor The
City That Soars! Item Appointment of Acting Mayor Description Periodically, the mayor’s absence requires that official duties (such as signing official documents, running city council
meetings, etc.) need to be conducted in a timely manner. Past practice has been to rotate this position among the various city councilmembers. The 2010 acting mayor was Councilmember
Beth Mercer-Taylor. The mayor still retains the right to name other council members as acting mayor when planned absences are anticipated, but the formal designation of an acting mayor
allows for continuity of operations in the case of an emergency or unplanned absence. Budget Impact N/A Attachment(s) Action(s) Requested I recommend that the Falcon Heights City Council
approve Councilmember Chuck Long as the 2011 acting mayor.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F12 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Council/City Commission Liaison Assignments Description Council members are each assigned to serve as a liaison between city council and various commissions
each year. Assignments for 2011 are as follows: Planning Commission – Pam Harris Human Rights Commission – Chuck Long Parks and Recreation Commission – Keith Gosline Environment
Commission – Peter Lindstrom Neighborhood Commission –Beth Mercer-Taylor Northwest Youth and Family Services – Keith Gosline Ramsey County League of Local Governments – Beth Mercer-Taylor
U of MN Campus Area Coordinating Committee and Stadium Area Advisory Group – Peter Lindstrom North Suburban Cable Commission – Rick Talbot (Justin Miller alternate) Budget Impact
N/A Attachment(s) Action(s) Requested Staff recommends approval of the above assignme
nts. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F13 Attachment Quotes Submitted By Justin Miller,
City Administrator The City That Soars! Item 2011 Tree Trimming and Removal Contract Description Each year the City of Falcon Heights solicits proposals from companies to serve as our
tree trimming and removal contractor. This task has grown in the amount of work over the past two years due to the city’s aggressive ash tree removal program. In December the city sent
proposals to area tree trimming companies and asked them to provide quotes for work in 2011. Five companies responded: St. Croix Tree Service, Inc. Upper Cut Tree Services BJ Haines
Tree Service Rainbow Treecare Hugo Tree, Inc. Based upon their responses, staff is recommending that the city select St. Croix Tree Service as the city’s tree trimming and removal contractor
for 2011. Budget Impact Funds have been allocated in the 2011 budget. Attachment(s) Quotes received Action(s) Requested Staff recommends that the Falcon Heights City Council select St.
Croix Tree Service, Inc. as the city’s tree trimming and removal contractor for 2011.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F14 Attachment Amended 2011 fee schedule, page nine
Submitted By Justin Miller, City Administrator The City That Soars! Item Amendment to 2011 Fee Schedule Description At the December 8th city council meeting, the city council approved
the 2011 City of Falcon Heights fee schedule. Among the fees that were approved was a new sanitary sewer rate structure. Upon reviewing the language that St. Paul Regional Water Services
places on the back side of utility bills, it was discovered that the base rate was approved as “25.00 per month plus…” when it should have read “$25.00 per quarter plus…” In order for
the correct rate structure to be implemented as designed by the city council, an amendment to the fee schedule needs to be approved. Budget Impact None Attachment(s) Amended 2011 fee
schedule, page nine Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the attached amended fee schedule changing the sanitary sewer base fee from $25.00
per month to $25.00 per quarter.
F. MISCELLANEOUS FEES. Item Fee Agendas (Council or Planning) 1 $15.00/year City Council Minutes1 $35.00/year Planning Commission Minutes1 $20.00/year Single copies $ .25/page for first
100 pages Assessment search $20.00 Maps $ 6.50 Open burning permit $25.00 (no charge for recreational fires) 1 The charges apply only when hard copies are mailed. These documents can
be viewed free of charge on the website or at City Hall. G. FALSE ALARM FEES 1. Fire False Alarms $175.00 for second false alarm and $225.00 for the third and all subsequent false alarms
at an address within one calendar year. 2. Security False Alarms $60.00 for second call and $75.00 for the third and each subsequent false alarm at an address within one calendar year.
3. Penalties and Assessment Penalties for late payment and assessment of unpaid fees are the same as stipulated for unpaid utility fees in the city code. H. VEHICLE EMERGENCY RESPONSE
The fee for emergency personnel response to accidents is $350.00/vehicle. I. PARKING FEES Item Fee Application fee for residential area permit parking $ 200.00 Annual residential area
parking permits First two vehicles $ 15.00/vehicle Third and subsequent vehicles $ 25.00/vehicle Lost permit replacement $ 7.00 Temporary parking permit (up to 3 weeks) $ 3.00/vehicle
Temporary parking permit for 5 or more vehicles for a one-time/one-day event $ 25.00/event Mobile Storage Structure $ 10.00 J. RENTAL HOUSING RE-INSPECTIONS $50.00 for third and subsequent
inspections K. SANITARY SEWER The sanitary sewer fee for residential units is $25.00 per month quarter plus $.0163735 per cubic foot of water usage during the months of November – January.
For apartment units, the rate will be $25.00/unit/month quarter plus $.016375 per cubic foot of water used in November. For residential units, this will serve as the maximum fee for
other quarters throughout the year, but the actual amount billed may be lower depending on water usage. For commercial units, the fee is $.0163735 per cubic foot of water usage during
each mont
h. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12 , 2010 Agenda Item Consent F15 Attachment Submitted By Roland Olson, Finance
Director The City That Soars! Item Statutory Tort Limits Liability Coverage for City in 2011 Description Effective January 1, 2011, the statutory tort limits for the City of Falcon Heights
under our insurance policy with the League of Minnesota Cities Insurance Trust will be $1,500,000. An individual claimant would be able to recover no more than $500,000 on any claim
to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which statutory tort limits apply would be limited to $1,500,000.
The League of Minnesota Cities Insurance Trust is requesting that cities determine if they wish to waive the statutory tort limits for 2011. Under certain circumstances the LMCIT, which
represents the city in these claims, may negotiate above the legal liability limit if necessary because some claims like employment are exempt from the cap. The general council from
the LMCIT states that cities make different choices depending upon their circumstances. However, they perceived that maintaining the limit was prudent in many cases. The city has had
no claims for settlements for several years. Since 2000, the city council has voted not to waive the statutory tort limits. Budget Impact NA Attachment(s) NA Action(s) Requested Staff
recommends that the city council approve a motion not to waive the city’s statutory tort limits for 2011.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F16 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Lawful Gambling Permit for Falcon Heights Elementary PTA Description The Falcon Heights Elementary PTA desires to hold raffles at their annual carnival to be
held at the Falcon Heights Elementary School. Since the dollar value of the prizes are expected to be over $1,500, an exempt permit to hold lawful gambling activity is required. The
Falcon Heights Elementary PTA is asking the city to approve their application to conduct this lawful gambling activity. They are requesting the approval be with no waiting period so
the raffle tickets can be printed and the students can start selling them as soon as possible. Because the gambling premise is within the city limits, the city must sign on the LG220
Application Form. There are three choices for the city: (1) The City approves the application with no waiting period. (2) The City approves the application with a 30 day waiting period,
and allows the Board to issue a permit after 30 days. (3) The City denies the application. Once the City signs their approval of the application, the organization would then submit it
to MN Lawful Gambling Board. The Board usually completes their process within a couple of days and mails out the permit or arranges with the organization to pick it up at the Board’s
office. The organization must also complete a Financial Report that must be returned to MN Lawful Gambling within 30 days of the gambling activity. Budget Impact N/A Attachment(s) Action(s)
Requested Staff recommends that the Falcon Heights City Council approve this temporary permit request with no waiting period by the Falcon Heights Elementary PTA to conduct lawful gambling
activity at their annual carnival.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F17 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Cost of Living Increase for City Employees Description Each year the city council is required to formally approve pay adjustments for city employees. Included
in the approved 2011 budget is a 1% cost of living adjustment for all city employees. There was no increase for employees in 2010 and a mid-year adjustment was made in 2009. Budget Impact
Funds have been allocated in the 2011 budget. Attachment(s) Action(s) Requested Staff recommends that the Falcon Heights City Council approve a 1% cost of living adjustment for all regular
city employees.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F18 Attachment Submitted By Justin Miller, City Administrator
The City That Soars! Item Amendment to City’s Flexible Benefits Plan Description When the recent health care legislation was passed by the federal government, several changes to how
flexible benefit plans were included. Most notably was the change in how payments for over-the-counter drugs would be reimbursed as well as extending the time that children could remain
as a dependent on their parent’s health insurance plans. These changes require that our flexible benefits plan be amended, and our plan’s administrator, Benefit Extras, is recommending
that all of their clients do so. Budget Impact These funds are taken from employee’s paychecks on a pre-tax basis, so there is no financial impact to the city. Attachment(s) Action(s)
Requested Staff recommends that the Falcon Heights City Council authorize the city administrator to execute any documents needed to bring the city’s flexible benefits plan into conformance
with federal law.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F19 Attachment Recreation Agreement with the City of
Lauderdale Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item Recreation Agreement with the City of Lauderdale Description The City of Lauderdale
does not offer recreation programs to their residents. In 2009, Lauderdale asked Falcon Heights Parks and Recreation to offer programs to their residents at a residential rate. In return,
Lauderdale provides facility and park space for Falcon Heights Parks and Recreation programs. At the end of each year, Falcon Heights invoices Lauderdale the difference in resident rate
and nonresidential rate for each registrant. In 2010, there were 22 Lauderdale registrations. Therefore, Lauderdale paid $105.00 to Falcon Heights Parks and Recreation. This agreement
is updated annually. Budget Impact With more sites available for programming, registration revenue in the recreation budget increases. Attachment(s) Recreation Services Agreement for
the City of Falcon Heights and City of Lauderdale. Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the Recreation Agreement with the City of Lauderdale.
City of Falcon Heights City of Lauderdale Recreation Agreement THIS AGREEMENT is effective January 1, 2011, through December 31, 2011, by and between the City of Lauderdale (LAUD), 1891
Walnut Street ~ Lauderdale, MN 55113, and Falcon Heights Parks and Recreation (FHPR), 2077 W. Larpenteur Ave ~ Falcon Heights, Minnesota 55113. Falcon Heights agrees to provide recreation
programs within the City of Lauderdale. Lauderdale agrees to provide facility space for the programs. City of Lauderdale and Falcon Heights Parks and Recreation agree to the following
obligations: 1. FHPR agrees to: Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Falcon Heights’ residents. Lauderdale will reimburse Falcon
Heights the difference between the resident and non-resident rate for recreation programs and experiences held at Falcon Heights’ facilities. Lauderdale will not reimburse Falcon Heights
if the programs are held at Lauderdale facilities. Coordinate registration, supervision, and program curriculum appropriate for the recreation program. The recreation program held
at Lauderdale City Hall will include, but not be limited to, Tae Kwon Do and Yoga Classes. The recreation programs held at Lauderdale Community Park will include, but not be limited
to, Instructional Tennis. Provide program staff, program supplies and equipment, and program maintenance support for the agreed upon recreation program. 2. LAUD agrees to: Provide
program space at Lauderdale City Hall and at Lauderdale Community Park. The City of Lauderdale agrees to provide regular facility and park maintenance such as sweeping the floor and
supplying tables requested by Falcon Heights. Provide facilities access and keys to Falcon Heights Park and Recreation Staff.
Liability Falcon Heights shall defend and indemnify Lauderdale and it employees, officers, volunteers and agents for any claims against Lauderdale arising from Falcon Heights’s performance
or failure to perform its duties under this Agreement. Lauderdale shall defend and indemnify Falcon Heights and it employees, officers, volunteers and agents for any claims against Falcon
Heights arising from Lauderdale’s performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself
and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties
may not be added together to determine the maximum amount of liability for any party. Employees of Falcon Heights and Lauderdale shall remain employees of their respective cities regardless
of where services are provided under this Agreement. Each party shall be responsible for injuries to or death of its own personnel. Each party will maintain workers’ compensation insurance
or self-insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers’
compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the
parties have duly executed this Agreement effective as of the date first above written. City of Falcon Heights City of Lauderdale By: ____________________________ By: __________________________
Title: Mayor Title: Mayor Date: ___________________________ Date: ________________________ By: ____________________________ By: __________________________ Title: City Administrator Title:
City Administrator/Clerk Date: ___________________________ Date: ________________________
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Consent F20 Attachment State of Minnesota Pay Equity Report
Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item Approve State of Minnesota Pay Equity Report Description In 1984, the Minnesota Legislature
passed the Local Government Pay Equity Act. This act created a three-year cycle whereby each unit of local government is required to provide a report on levels of pay for each class
of employee, with the goal of achieving equity among male and female classes. The City of Falcon Heights is required to submit a report by January 31, 2011 based on salary levels as
of December 31, 2010. Staff used Minnesota Department of Employee Relations software to tabulate our most recent pay equity report. Using a point system established by the State of Minnesota,
the attached report was produced. Due to our small size a statistical analysis is used to determine if we are complaint with state statues. Looking at Section II B. of the report, our
T-Test results show that our degrees of freedom are six (6), and our value of T is 1.897. According to the T-Test table provided by the Department of Employee Relations, these levels
indicate that there is no underpayment of female employees or that the underpayment is not statistically significant. Budget Impact Attachment(s) State of Minnesota Pay Equity Report
Action(s) Requested Staff recommends that the Council approve the attached State of Minnesota Pay Equity Report.
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Policy G1 Attachment Resolution 11-01 Submitted By Justin Miller,
City Administrator The City That Soars! Item Resolution of Intent to Become a GreenStep City Description Earlier this year the City of Falcon Heights was selected as a GreenStep Cities
pilot city. As one of the five cities selected, we were able to provide input into the program design and receive free consultant assistance in developing our plan to eventually become
a “GreenStep City”. According to the Minnesota Pollution Control Agency, the Minnesota GreenStep Cities is a challenge, assistance and recognition program to help cities achieve their
sustainability goals through implementation of 28 best practices. Each best practice can be implemented by completing one or more specific actions from a list of four to eight actions.
These actions are tailored to all Minnesota cities,
focus on cost savings and energy use reduction, and encourage innovation. In order to achieve the GreenStep City designation, cities must approve a resolution and then achieve a set
number of the best practices, based on community size. Falcon Heights would be a category B city, therefore 12 of the 28 best practices must be completed. The environment commission
and the city council have been discussing the various best practices that still need to be accomplished, but in order to formally join the GreenStep program, a resolution needs to be
approved by the city council. Budget Impact Dependent on strategies taken Attachment(s) Resolution 11-01 Action(s) Requested Staff recommends that the Falcon Heights City Council approve
resolution 11-01 declaring the city’s intent to become a Minnesota GreenStep City.
CITY OF FALCON HEIGHTS RESOLUTION 11-01 JANUARY 12, 2011 ______________________________________________________________________________ A RESOLUTION AUTHORIZING THE CITY OF FALCON HEIGHTS
TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM WHEREAS, uncertainty in energy prices and the transition away from fossil fuel energy sources present new challenges and opportunities
to both the City of Falcon Heights and to the economic health of its citizens and businesses; and WHEREAS, climate changes have been observed in Minnesota and have the potential to negatively
impact local, regional and state economies; infrastructure development; habitat; ecological communities, including native fish and wildlife populations; spread invasive species and exotic
diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and WHEREAS, local governments have the unique opportunity to achieve
both energy use and climate change gas reductions through building and facilities management; land use and transportation planning; environmental management; and through economic and
community development; and WHEREAS, efforts to address energy and climate issues provide an opportunity to move toward energy self-reliance and greater community resiliency; provide
environmentally healthy and cheaper-to-operate public buildings; encourage new economic development and local jobs; and support local food and renewable energy production; and WHEREAS,
the City of Falcon Heights strives to be a leader in municipal efforts to reduce greenhouse gas emissions; and WHEREAS, Minnesota Session Laws 2008, Chapter 356, Section 13 directed
the Minnesota Pollution Control Agency (“MPCA”) and Office of Energy Security in the Department of Commerce (“Office of Energy Security”), in collaboration with Clean Energy Resource
Teams (“CERTs”), to recommend municipal actions and policies that work toward meeting the State’s greenhouse gas emissions reduction goals; and WHEREAS, the Next Generation Act of 2007,
Minnesota Session Laws 2007 -Chapter 136:
(1) sets State greenhouse gas emissions reduction goals of cutting emissions to 15 percent below 2005 levels by 2015, 30 percent below 2005 levels by 2025, and 80 percent below 2005
levels by 2050; (2) sets a State energy conservation goal of achieving annual energy savings equal to 1.5 percent of annual retail energy sales of electricity and natural gas; (3) establishes
an energy policy goal that the per capita use of fossil fuel as an energy input be reduced by 15 percent by the year 2015, through increased reliance on energy efficiency and renewable
energy alternatives; (4) establishes an energy policy goal that 25 percent of the electricity used in the state be derived from renewable energy resources by the year 2025; and WHEREAS,
a broad coalition of public and private stakeholders including the League of Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the 2008 legislation by establishing
the Minnesota GreenStep Cities program to provide a series of sustainable development best practices focusing on local government opportunities to reduce energy use and greenhouse gases;
and WHEREAS, the Minnesota GreenStep Cities program assists in facilitating technical assistance for the implementation of these sustainable development best practices; and WHEREAS,
the Minnesota GreenStep Cities program provides cost-effective sustainable development best practices in the following five categories: (1) Buildings and Lighting; (2) Transportation;
(3) Land Use; (4) Environmental Management; and (5) Economic and Community Development NOW, THEREFORE, be it resolved that the City Council of the City of Falcon Heights does hereby
authorize the City of Falcon Heights (the “City”) to participate in the Minnesota GreenStep Cities program. Be it further resolved that the City: Appoints City Administrator Justin Miller
to serve as the city’s GreenStep coordinator to facilitate best practice implementation; and Will facilitate the involvement of community members, civic, business and educational organizations,
and other units of government as appropriate in the planning, promoting and implementing of GreenStep Cities best practices; and Plans to take actions to implement the following best
practices: Public Buildings Private Buildings Comprehensive Plan Higher Density Complete Green Streets Mobility Options Environmental Purchasing Urban Forests Green
Infrastructure Local Air Quality Benchmarks and Community Engagement Green Business Development Local Food
Will claim credit for having implemented and will implement in total at least 12 of the required and optional GreenStep best practices that will result in energy use reduction, economic
savings and reduction in the community’s greenhouse gas footprint. A summary of the city’s implementation of best practices will be posted on the Minnesota GreenStep Cities web site.
Moved by: Approved by: ________________________ Peter Lindstrom, Mayor January 12, 2011 LINDSTROM ____ In Favor Attested by: ____________________ HARRIS Justin Miller LONG City Administrator
MERCER-TAYLOR January 12, 2011 GOSLINE ____ Against
REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 12, 2011 Agenda Item Policy G2 Attachment Building Inspector Agreement – Third Amendment
Submitted By Justin Miller, City Administrator The City That Soars! Item Amendment to Building Inspector Services Contract with the City of Little Canada Description For several years,
the City of Falcon Heights has shared a building inspector with the City of Little Canada. This arrangement has been very satisfactory to both parties, and has created numerous financial
and operational benefits. Steve Westerhaus, the current building official, has in the past conducted all of our building inspection services except mechanical inspections. These duties
had been performed by Gene Pakoy, who retired at the end of 2010. Staff saw this as an opportunity to further consolidate inspections services into one office, and contacted Little Canada
about amending our contract to include mechanical inspections. The current contract calls for the City of Falcon Heights to pay 80% of each building permit fee to Little Canada. However,
there is a minimum and maximum amount set in the contract so that we can better predict expenses for budget purposes. The current contract calls for the City of Falcon Heights to pay
at least 25% and no more than 35% of the total salary and benefit costs associated with the building inspector. The proposed contract amendment retains the 25% floor, but increases the
ceiling to 40% to address the added inspections that the employee will be conducting. It is estimated that the increase to the contract with Little Canada will be an additional $6,200.
However, this is offset by an almost equal reduction in payments to the now vacant mechanical inspector position, which results in no change to the overall estimated inspections budget
for 2011. Budget Impact Funds have been allocated in the 2011 budget. Attachment(s) Building Inspector Agreement – Third Amendment
Action(s) Requested Staff recommends that the Falcon Heights City Council approve the attached revision to the building services agreement with the City of Little Canada.