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HomeMy WebLinkAboutCCAgen_11Feb 23CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 23, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: February 9, 2011 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 2/17/2011: $149,673.42 Payroll through 2/15/2011: $14,656.60 2. City License Renewal 3. Budget amendment to the 2010 Capital Equipment 2010A capital fund and a budget amendment to the 2010 Parking Lot/Rain Garden Fund G: POLICY ITEMS 1. Approval of Environmentally Preferable Purchasing Policy 2. Tennis Court Design and Construction Management Proposals H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 9, 2011 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_ LONG _X_ MERCER-TAYLOR _absent_ MILLER _X_ C. PRESENTATIONS: 1. Katrina Joseph, Prosecuting Attorney Update D. APPROVAL OF MINUTES: January 12, 2011 Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: Keith Gosline Moved Approval 4-0 1. General Disbursements through 1/31/2011: $75,241.43 Payroll through 1/27/2011: $30,784.35 2. City License Renewal 3. Appointment of Fire Inspector 4. Acceptance of Monetary Donations to Special Events 5. Budget amendment to the 2010 Larpenteur Streetscape Capital Project Fund # 427 and Infrastructure Capital Fund # 419 G: POLICY ITEMS Chuck Long Moved Approval 4-0 1. Delegation of Franchise Renewal Authority to Northwest Suburban Communication Commission H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 8:03p.m. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date February 23, 2011 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 2/17/2011: $149,673.42 Payroll through 2/15/2011: $14,656.60 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date February 23, 2011 Agenda Item Consent F2 Attachment Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item City License Applications Description The following individuals have applied for a Home Occupation License for 2011. Staff has received the necessary documents for licensure. 1. Lisa Puga Consulting The following individuals have applied for a Tree Trimming License for 2011. Staff has received the necessary documents for licensure. 1. Upper Cut Tree Services The following individuals have applied for a Mechanical License for 2011. Staff has received the necessary documents for licensure. 1. Heating & Cooling Two 2. Forced Air Inc. dba Wenzel Heating & Air Conditioning 3. Krinkie’s One Hour Heating & Air Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2011 City License Applications REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date February 23 , 2011 Agenda Item Consent F3 Attachment Submitted By Roland Olson, Finance Director The City That Soars! Item Budget amendment to the 2010 Capital Equipment 2010A capital fund and a budget amendment to the 2010 Parking Lot/Rain Garden Fund Description In 2010 the city obtained a bond for future capital equipment needs. The bond revenues received were net proceeds. The bond fees had already been removed. Proper presentation in our Comprehensive Annual Financial Report requires the listing of the gross proceeds, the bond fees, and the net amount after bond fees. A comparison to budget in the CAFR is desired. Staff recommends establishing the following budget line items for this bond. Revenue: Bond proceeds 424-39310 $300,000 Expenses: Bond fees 424-4424-94900 15,000 The Parking Lot/Rain Garden capital project was completed in 2009, however, there were some additional expenses in 2010 such as: informational signs for both the porous pavement parking lot and rain garden, testing fees for the porous pavement, and a portion of the annual audit fee. A previous consent on August 25, 2010 has already authorized closing this fund and transferring any remaining balance to the Storm Drainage fund. For a better presentation in our CAFR, staff recommends establishing the following budget line items: Expenses: Audit/Professional svcs: 426-4426-80310 $ 650 Parking Lot/Testing: 426-4426-92000 900 Rain Garden: 426-4426-92500 700 Closing Transfer: 426-4426-97000 19,000 Budget Impact Establish budget line item amounts as listed above. Attachment(s) NA Action(s) Requested Staff recommends amending the following budget line items: Capital Equipment 2010A capital fund Revenue: 424-39310 $300,000 Expense: 424-4424-94900 $15,000 Parking Lot/Rain Garden capital fund. Expenses: 426-4426-80310 $650, 426-4426-92000 $900, 426-4426-92600 $700, 426-4426-97000 $19,000 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date February 23, 2011 Agenda Item Policy G1 Attachment Draft Policy EPA Guidelines Submitted By Justin Miller, City Administrator The City That Soars! Item Approval of Environmentally Preferable Purchasing Policy Description Earlier this year the City of Falcon Heights adopted a resolution expressing our intent to become a GreenStep City. As part of this process, the city must implement a series of best management practices. As a category B city (based on population), the city must implement 12 of the 28 best practices outlined by the Minnesota Pollution Control Agency (MPCA). To date, the City of Falcon Heights can claim credit for nine best practices, leaving three to be achieved. One area in which the city can claim credit is by approving an environmentally friendly purchasing policy. Specifically, the requirement is: Adopt a policy or administrative policy directing that the city purchase only: a) EnergyStar certified equipment and appliances, and b) Paper containing at least 30% post-consumer recycled content As a practice, this policy is already followed by city staff when we purchase paper products. The price of recycled paper is such that there is a negligible difference when seeking competitive prices, and appliance purchase is so rare that this policy will not be difficult to implement. The Falcon Heights Environment Commission reviewed this policy on February 14th and did not recommend that any changes be made. Budget Impact Purchasing decisions regarding these products are already built into annual operating budgets. Attachment(s) Draft Policy EPA Guidelines Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the attached “City of Falcon Heights Environmentally Preferable Purchasing Policy”. City of Falcon Heights Environmentally Preferable Purchasing Policy The goal of this policy is to encourage and increase purchasing that reflects the city’s commitment to sustainability. Benefits of the policy include:  Conserving natural resources  Minimizing environmental impacts such as pollution and use of water and energy  Identifying environmentally preferable products and distribution systems  Setting an example for residents and businesses in the City of Falcon Heights The following policies are to be followed by the City of Falcon Heights: Recycled Paper Products 1) Printing paper, office paper, and paper products will contain the highest postconsumer content practicable, but no less than minimum recycled content standards established by the US EPA Comprehensive Procurement Guidelines. Energy and Water Savings 1) Where applicable, energy-efficient equipment will be purchased with the most up-to-date energy efficient functions. 2) All appliances and products purchased by the City and for which the US EPA Energy Star certification is available will meet Energy Star certification. Typically, this would include lighting systems, exhaust fans, water heaters, computers, exit signs, and appliances such as refrigerators, dishwashers, and microwave ovens. 3) The city will purchase water-saving products whenever practicable. This includes, but is not limited to, high-performing fixtures like toilets, waterless urinals, low-flow faucets and aerators, and upgraded irrigation systems. This policy is subject to the requirements and preferences in the Municipal Contracting Law (MN Statutes 471.345) and all other applicable laws and ordinances. Falcon Heights Environment Commission You are here: EPA Home Wastes Resource Conservation Conservation Tools Comprehensive Procurement Guidelines Products Printing and Writing Papers Products Product Resource Guides Suggest a Product Printing and Writing Papers Printing and writing papers comprise one of the largest categories of paper and paper products. Examples include copier paper, stationery, computer printout, offset paper, and note pads. Printing and writing paper can be either coated or uncoated. Recommended Recovered Materials Content Ranges Product Information Additional Links Item Postconsumer Fiber (%): Recovered Fiber (%): Reprographic Paper (e.g., mimeo and duplicator paper, high-speed copier paper, and bond paper*)30 30 Offset Paper (e.g., offset printing paper*, book paper*, and bond paper*)30 30 Tablet Paper (e.g., offset paper such as note pads, stationery*, and other writing* papers)30 30 Forms Bond (e.g., forms, computer printout paper, and ledger*)30>30 Envelope Paper Wove Kraft, white, and colored (including manila) Kraft, unbleached Excludes custom envelopes 30 10-20 10 30 10-20 10 Cotton Fiber Paper (e.g., cotton fiber papers, ledger*, stationery* and matching envelopes, and other writing* papers) 30 30 Text & Cover Paper (e.g., cover stock, book paper*, stationery* and matching envelopes, and other writing* paper) 30 30 Supercalendered 10 10 Machine Finish Groundwood 10 10 Papeteries 30 30 Check Safety Paper 10 10 EPA's Recommended Recovered Fiber Content Levels for Uncoated Printing and Writing Papers ¹ Wastes - Resource Conservation - Comprehensive Procurement Guidelines Page 1 of 2Printing and Writing Papers | Comprehensive Procurement Guidelines (CPG) | US EPA 2/15/2011http://www.epa.gov/epawaste/conserve/tools/cpg/products/printing.htm These items can be made from a variety of printing and writing papers, depending on the performance characteristics of the item. Some of the papers are a commodity-type and some are specialty papers. EPA recommends that procuring agencies determine the performance characteristics required of the paper prior to establishing minimum content standards. Bond, ledger, or stationery made from cotton fiber paper or a text & cover paper, for example, have different characteristics than similar items made from commodity papers. Item Postconsumer Fiber (%):Recovered Fiber (%): Coated Printing Paper 10 10 Carbonless 30 30 EPA's Recommended Recovered Fiber Content Levels for Coated Printing and Writing Papers Item Postconsumer Fiber (%): Recovered Fiber (%): File Folders (manila and colored)30 30 Dyed Filing Products 20 20-50 Cards (index, postal, and other, including index sheets)20 50 Pressboard Report Covers and Binders 20 50 Tags and Tickets 20 50 EPA's Recommended Recovered Fiber Content Levels for Bristols NOTE: The content levels for all EPA recommendations should be read as X% recovered fiber, including Y% postconsumer fiber and not as X% recovered fiber plus Y% postconsumer fiber. Product Information: Database of Manufacturers and Suppliers This database identifies manufacturers and suppliers of printing and writing papers containing recovered fiber. GSA Advantage! Printing and writing papers can be ordered through the General Service Administration's (GSA's) online ordering system. In addition, GSA publishes various supply catalogues, guides, and schedules for recycled-content products available through the Federal Supply Service. Additional Links: 2007 Buy-Recycled Series: Paper Products (PDF) (7 pp, 72K, About PDF) This fact sheet highlights paper products designated in the CPG, including printing and writing papers, and includes recommended recovered-content levels and a list of resources. Technical Background Documents EPA has published technical background documents on paper and paper products. http://www.epa.gov/epawaste/conserve/tools/cpg/products/printing.htm Last updated on Monday, December 06, 2010 Page 2 of 2Printing and Writing Papers | Comprehensive Procurement Guidelines (CPG) | US EPA 2/15/2011http://www.epa.gov/epawaste/conserve/tools/cpg/products/printing.htm REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date February 23, 2011 Agenda Item Policy G2 Attachment Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item Tennis Court Design and Construction Management Proposals Updated Description Staff solicited proposals to design the Community Park tennis courts. In order to meet the USTA grant guidelines, the proposal deadline is February 22nd . Since results were not available until after the packet was sent to council, staff will have the complied results for the council on February 23rd . Update: Proposals were received on February 22, 2011. Three proposals were submitted: Contractor Design Proposal Construction Management Proposal Total CEI Engineering Associates $8,300 $4,900 $12,200 WSB and Associates $9,100 - $9,700 $9,000 $18,100- $18,700 Larson Engineering $11,984 $5,900 $17,884 Budget Impact The design proposal costs will come out of the Parks Capital fund which is reflected in the 2011 CIP. Construction bids will be received in April. Attachment(s) Action(s) Requested Staff recommends approving CEI Engineering Associates as the design and construction management firm for the Community Park tennis court reconstruction project.