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HomeMy WebLinkAboutCCAgen_11April27CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA April 27, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: 1. University of Minnesota Law Student Presentation – Municipal Renewable Energy Funding D. APPROVAL OF MINUTES: April 13, 2011 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 4/4/2011: $67,380.88 Payroll through 4/15/2011: $14,545.28 2. City License Renewal G: POLICY ITEMS: 1. Bike/Walk Twin Cities Bike Parking Program 2. Transportation Funding Resolution H. ADDENDUM: 1. University Grove Traffic Island Encroachment Agreement I. INFORMATION/ANNOUNCEMENTS: J. COMMUNITY FORUM: K. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA April 13, 2011 A. CALL TO ORDER: 7:00pm B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_ LONG _X_ MERCER-TAYLOR _ab_ MILLER _X_ C. PRESENTATIONS: 1. Neal Kwong Youth Citizenship Award Presentation 2. CERT Graduation Ceremony D. APPROVAL OF MINUTES: March 23, 2011 Amended to remove Kwong Award presentation . PUBLIC HEARINGS: . CONSENT AGENDA: Chuck Long Moved Approval 4-0 ts thr ugh 4/7/2011: $152, : POLICY ITEMS: n Project Keith Gosline Moved Approval 4-0 OUNCEMENTS: COMMUNITY FORUM: Bill Duddleson 1840 Asbury sbury sbury sbury J. ADJOURNMENT: 7:55pm E F 1. General Disbursemen o 228.31 Payroll through 3/29/2011: $14,778.95 2. City License Renewal 3. 2011 Replacement Boulevard Tree Contract G 1. Data Innovatio H. INFORMATION/ANN I. Bob Dickhaus 1861 A Amanda Woitas 1856 A Kate Elhardt 1841 A REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 27, 2011 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 4/4/2011: $67,380.88 Payroll through 4/15/2011: $14,545.28 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 27, 2011 Agenda Item Consent F2 Attachment Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item City License Applications Description The following individuals have applied for a Mechanical License for 2011. Staff has received the necessary documents for licensure. 1. Sowada & Barna Plumbing, LLC 2. Vogt Heating & AC The following individuals have applied for a Tree Trimming License for 2011. Staff has received the necessary documents for licensure. 1. Twin City Tree Service 2. All Season’s Tree Service and Snow Plowing The following individuals have applied for a Municipal Business License for 2011. Staff has received the necessary documents for licensure. 1. Videfi Corp dba Curves The following individuals have applied for a Therapeutic Massage License for 2011. Staff has received the necessary documents for licensure. 1. Therese Picha, Hair Design Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2011 City License Applications REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 27, 2011 Agenda Item Policy G1 Attachment Cooperative Agreement Background Information Submitted By Justin Miller, City Administrator The City That Soars! Item Bike/Walk Twin Cities Bike Parking Program Description Earlier this spring city staff learned that the City of Falcon Heights was allotted $2,500 in grant funding towards the purchase of bike parking facilities (bike racks). This grant was made available through Transit for Livable Communities, the same organization that provided money for the Northeast Suburban Campus Connector trail project that is scheduled to be built this year. The City of Minneapolis will be acting as the fiscal agent for this project and will acquire the bike racks through a competitive bidding process. Depending on the bid results, the City of Falcon Heights could receive up to 25 bike racks to place in locations throughout the city. The Parks and Recreation Commission reviewed this item at their April 11th meeting and suggested that five bike racks be placed at each city park (Curtiss Field, Community Park, Grove Park and City Hall) and five more placed at various locations throughout the community. The exact locations do not need to be determined at this time, but the attached cooperative agreement needs to be approved by participating cities by April 29th . The city will be responsible for installation of the bike racks and agrees to maintain them for five years. The city must provide proposed locations by June 1st , and they need to be installed 30 days after being delivered. More details still need to be worked out, but approving this agreement allows the city to move forward with this project. If it appears that the project is not a good fit, we can simply not submit locations by the June 1st deadline and withdraw from the project. Budget Impact To be determined – only city costs will be installation, which can be performed by city staff. Attachment(s) Cooperative Agreement Background Information Action(s) Requested Staff recommends that the Falcon Heights City Council approve the attached Cooperative Agreement Between the City of Minneapolis and the City of Falcon Heights Regarding Bicycle Parking Project. 3RD DRAFT – FEB 15, 2011 COOPERATIVE AGREEMENT BETWEEN THE CITY OF MINNEAPOLIS AND CITY OF FALCON HEIGHTS REGARDING BICYCLE PARKING PROJECT THIS AGREEMENT, is made and entered into as of this ____ day of ___________, 2011 by and between the CITY OF MINNEAPOLIS, a Minnesota municipal corporation (“Minneapolis”), and the CITY OF FALCON HEIGHTS, a Minnesota municipal corporation (“City”), collectively referred to as the “Cities.” WITNESSETH: WHEREAS, the CITY OF FALCON HEIGHTS desires to locate and construct new bicycle parking facilities, State Project 141-091-028 (“Project”) within its boundaries and has been determined to be eligible for Federal Non-Motorized Transportation Pilot Project funds (hereby known as the “NTP”); and WHEREAS, the CITY OF FALCON HEIGHTS recognizes and is relying on the CITY OF MINNEAPOLIS to act as the financial agent for the receipt of NTP federal grant funds for this Project to streamline the reporting requirements on behalf of the CITY OF FALCON HEIGHTS. WHEREAS, the CITY OF FALCON HEIGHTS is aware of and understands the Project Memorandum dated August 16, 2010 that was created for this Project and shall follow its provisions; WHEREAS, the CITY OF MINNEAPOLIS has agreed to act as the financial agent to receive approximately $75,000 in NTP federal grant funds (MnDOT Agreement No. 97553) to procure and furnish bike parking facilities on behalf of cities and counties that are eligible to receive NTP grant funds; and WHEREAS, the CITY OF FALCON HEIGHTS understands that the federal grant funds will be used to the procure and furnish the bicycle parking facilities but will not be used for the installation, operation or maintenance of said facilities; WHEREAS, the CITY OF FALCON HEIGHTS shall install and assume ownership, operation and maintenance of the bike parking facilities at its own cost according to the federal NTP grant provisions and this Agreement; NOW THEREFORE, in consideration of the mutual promises and mutual obligations of the Cities contained herein, each of them does hereby represent, covenant and agree with the other as follows. 1. Minneapolis Obligations. Minneapolis through its Director of Public Works or his/her designee shall carry out its fiscal agent and Agreement responsibilities for the Project in all participating cities and counties. Minneapolis will expect Transit for Livable Communities (TLC) and each participating City/County to perform their due diligence and responsibilities to complete the Project. Minneapolis will advertise a bid to contract with a vendor to furnish (purchase and delivery) of specified bicycle parking facilities to each participating City/County. Minneapolis will be responsible for maintaining financial records consistent with federal grant requirements to keep track of all federal expenses related to these funds. Minneapolis shall reimburse the approved vendor in a timely manner for any and all eligible federal costs, and submit documentation for reimbursement to MnDOT when project documentation is completed. 2. City/County Eligibility. Each City/County agrees to perform the following at their own cost prior to becoming eligible: a. Submission of candidate locations for possible placement of bike parking facilities to TLC. b. Provide the proper Certificate of Stand Alone Right of Way for installation locations, or obtain necessary easements to use private property to locate and grant public access to the respective bike parking facilities. c. Provide any environmental information on all proposed locations for a possible bike parking facility required by the Cultural Resources Unit of the Minnesota Department of Transportation to assure compliance with all applicable State and Federal environmental requirements. d. Agree to provide suitable locations and install the bike parking facilities including the construction of a foundation where necessary. e. Agree to operate and maintain the bike parking facility for its useful life which for purposes of this Agreement is a minimum of five (5) years. The end date shall be December 31 following the fifth year anniversary of the installation. Given a 2011 installation, the end date of the useful life shall be December 31, 2016; a 2012 installation and end date of December 31, 2017; etc. Said operation and maintenance includes, but is not limited to, repair or replacement of the bicycle parking facilities due to graffiti or damage by others. 3. City/County Obligations. Subject to the provisions of this Agreement and in conformance with the NTP federal grant and appropriate provisions of MnDOT Agreement 97553, each participating City/County after approval of eligibility agrees to perform the following activities at their own cost: a. Submit a site plan for each site(s) providing detailed information identified by the NTP Bike Parking Request template provided by TLC. b. Obtain written approval of the bike parking facilities site plan(s) by TLC and MnDOT Office of Cultural Resources and State Aid prior to Minneapolis furnishing said facilities. c. Request bike parking facilities to be furnished through the bid process administered by Minneapolis. The costs to furnish the bike parking facilities will be funded by a Federal grant awarded to Minneapolis. Minneapolis will furnish the bike parking facilities to each City/County upon the following conditions: i. Use its own local resources (staff and funds) to identify, prepare and install one or more sites for the placement of bike parking facilities within its boundaries. Said local resources are not reimbursable by the federal NTP grant funds. ii. Install all bike parking facilities no later than 30 days from receipt of bike parking facilities delivered from the vendor. iii. Provide to TLC and Minneapolis proper documentation of the installation of bike parking facilities in accordance with the approved site plan(s). Each City/County will submit to TLC proper written and photo documentation after the bike parking facility has been purchased, delivered and installed. The installation and its financial documentation must be retained at the each participating City/County for a sufficient length of time to allow for proper audit and close out of the Project. 4. Removal of Bike Parking Facilities by City/County. If a City/County elects to move or remove a bike parking facility prior to the end of its useful life, the following procedures shall be followed. A City/County may elect to move or remove the bike parking facility by declaring a greater public purpose or reasons related to protecting the public health, safety and welfare. Said removal will not be granted based on lack of proper operation and maintenance duties required by each City/County. If said move or removal is for temporary purposes related to adjacent construction or development purposes defined as less than one year and will be reinstalled at the same location then no further action is needed. If said move or removal will be greater than one year than thirty (30) days prior to its removal, the City/County must notify Minneapolis (OR TLC, ATTN: Tony Hull)of its intent to remove the bike parking facility. If the said bike parking facility will be moved to another location, then a relocation request and site plan shall be submitted to Minneapolis. Minneapolis will coordinate with TLC, if the NTP program still exists. Minneapolis shall either approve a new location within the City/County for the bike parking facility or request that the bike parking facility be returned to Minneapolis for installation elsewhere in the Twin Cities eligible NTP area. Minneapolis will respond to the removal notification within the thirty (30) day notification period and notify the participating City/County in writing of its decision. Each City/County will be responsible for the removal and delivery cost of the bike parking facility to Minneapolis, but will not be responsible for repayment of any NTP federal grant due to the removal of the bike parking facility. The above removal provisions will no longer be in effect after the five (5) minimum useful life as described in Section 2e. IN WITNESS WHEREOF, the parties have set their hands as of the day and year first above written. CITY/OF FALCON HEIGHTS By: __________________________________ Its Mayor By: __________________________________ Its City Administrator For the City of Minneapolis Approved: By: ___________________________________ Public Works Department Approved as to Form By: ___________________________________ Assistant City Attorney Countersigned: __________________________ Finance Officer or Designee REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 20, 2011 Agenda Item Policy G2 Attachment Resolution 11-04 Submitted By Justin Miller, City Administrator The City That Soars! Item Transportation Funding Resolution Description Recently the Regional Council of Mayors adopted the attached resolution and asked that its member cities adopt it as well. Mayor Lindstrom is a participant in this organization and has asked that the city council consider it at this time. Budget Impact N/A Attachment(s) Resolution 11-04 Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the attached Resolution 11-04 regarding transportation funding in the State of Minnesota and the metropolitan area. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION April 27, 2011 No. 11-04 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Resolution on Transportation Funding WHEREAS, the Regional Council of Mayors (“RCM”), is composed of the mayors of Minneapolis, St. Paul and approximately 45 municipalities in the developed and developing suburbs. The collaborative partnership provides a non-partisan platform focused on building action strategies to raise overall economic competitiveness, accelerate innovation and improve the quality of life in the MSP region; and WHEREAS, our present levels of congestion and our unsafe roads hinder our economic prosperity, erode our quality of life, and complicate numerous aspects of living and doing business in Minnesota; and WHEREAS, one million additional people are expected to move to the MSP metropolitan region in the next two decades, further exacerbating our already unacceptable traffic congestion; and WHEREAS, solving our region’s transportation problem is a complex and long-term challenge that will require various strategies; and WHEREAS, Minnesota needs to adequately and strategically expand both its transit and road systems with predictable, adequate, and long-term sources of funding; and WHEREAS, transportation funding must prioritize public transit within a comprehensive, multi-modal, interconnected transportation system that serves the 11-county metro area; and that our planned light rail and commuter rail lines, along with expanded bus service, both regular route and BRT, must be expanded to support the population and businesses in our fast-growing region; and WHEREAS, courageous and visionary legislative leadership is vital to forging a sustainable, long-term transportation plan for our state and region. NOW, THEREFORE, BE IT RESOLVED, that as elected leaders representing cities in Minnesota’s fast-growing 11-county metropolitan region, we hereby declare our belief that transportation has become one of the most vexing problems facing our communities and state. We call upon the leaders in the legislature to create a long-term solution to our transportation needs and, in the short-term, in order to keep our metropolitan area economy vital and flourishing, we call upon the legislature to exercise good judgment and provide adequate funding for Metro Transit so as not to adversely affect the ability of Metro Transit to move workers, students and the thousands of other residents who use those services on a daily basis to get to their jobs, to school or otherwise engage in important economic activity that benefits the region and the State of Minnesota; to not halt or otherwise defer or delay progress on transit projects, including the Central Corridor and the Southwest LRT; to do nothing legislatively that will impede planning for other rail and bus rapid transit projects presently underway; to be mindful that adequately funding our existing transportation system and having the foresight to continue the commitment to both plan and build out our future transit system is critical to the well being of our state and we urge the legislature to provide the kind of leadership and stewardship necessary to accomplish those goals. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor April 27, 2011 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Justin Miller HARRIS ____ Against City Administrator LONG April 27, 2011 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date April 27, 2011 Agenda Item Addendum – Policy H1 Attachment Encroachment Agreement Submitted By Justin Miller, City Administrator The City That Soars! Item University Grove Traffic Island Encroachment Agreement Description For several years now, representatives from the University Grove neighborhood have been interested in improving two traffic islands in their neighborhood. The current landscaping on these islands contains mostly grass and weeds, and the University Grove Association has plans to improve them by planting and maintaining native grasses and other plantings. Attached to this report is an encroachment agreement drafted by the city attorney that the association has agreed to. It basically states that the city authorizes the neighborhood to install plantings on the city’s right-of-way, but that the city does not agree to maintain the plantings and that the association recognizes that their plantings may be damaged from time to time due to normal city operations. Either party may withdraw from the agreement with 30 days notice and removal of the plants will be the association’s responsibility. Budget Impact N/A Attachment(s) Encroachment Agreement Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the attached encroachment agreement with the University Grove Homeowners Association for landscape improvements within the city’s right-of-way. (reserved for recording information) ENCROACHMENT AGREEMENT AGREEMENT made this _______ day of _____________, 2011, by and between the CITY OF FALCON HEIGHTS, a Minnesota municipal corporation ("City"), and UNIVERSITY GROVE HOMEOWNERS ASSOCIATION ("Association"). 1. BACKGROUND. The Association seeks permission from the City to install plantings and landscaping in the street median at Folwell Avenue and Vincent Street in the City of Falcon Heights, County of Ramsey, State of Minnesota. The City has reviewed the proposed landscaping plan submitted by the Association and has determined that proposed plantings and landscaping are acceptable. 2. ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment in the street median for the installation of plantings and landscaping as depicted on the approved landscape plan attached hereto as Exhibit “A” subject to the following:  The City shall not be responsible for any damage to the plantings/landscaping, including but not limited to loss of plants as a result of routine or emergency maintenance within its easement areas.  any additional materials placed other than what is shown on the approved landscape plan attached hereto must be submitted to the City for review and approval. 150838v01 RNK:03/29/2011 1 3. INSTALLATION, MAINTENANCE, REPAIR AND REPLACEMENT OF THE PLANTINGS/LANDSCAPING. Association shall be solely responsible for all costs relating to the installation, maintenance, repair and replacement of the proposed plantings/landscaping, including any damage to the plantings/landscaping caused in whole or in part by the City’s use, maintenance, and repair within streets and boulevard. This maintenance agreement is a personal obligation of Association and shall be binding upon the executors, administrators, successors, heirs, and assigns of Association. 4. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the City's easement areas, Association, its successors and assigns, hereby agrees to indemnify and hold the City harmless from all costs and expenses, claims and liability, including attorney's fees, relating to or arising out of this grant to Association of permission for the proposed plantings/landscaping on the subject property to encroach in the City's easement areas. 5. TERMINATION OF AGREEMENT. The City may, with cause, terminate this Agreement at any time by giving the owner of the subject property thirty (30) days advance written notice, except that no notice period will be required in the case of an emergency condition as determined solely by the City and the Agreement may then be terminated immediately. The Association shall remove the plantings/landscaping to the effective date of the termination of this Agreement. If the Association fails to do so the City may remove the plantings/landscaping. 150838v01 RNK:03/29/2011 2 CITY OF FALCON HEIGHTS BY: _________________________________ (SEAL) Peter Lindstrom, Mayor AND ________________________________ Justin Miller, City Administrator/Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of ______________, 2011, by Peter Lindstrom and by Justin Miller, respectively the Mayor and City Administrator/Clerk of the City of Falcon Heights, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ NOTARY PUBLIC 150838v01 RNK:03/29/2011 3 UNIVERSITY GROVE HOMEOWNERS ASSOCIATION BY: _____________________________________ Its AND ____________________________________ Its STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of __________________, 2011, by ____________________________ and by ____________________________ the ____________________________ and ____________________________ of University Grove Homeowners Association, on behalf of the Association. ____________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON Professional Association 1380 Corporate Center Curve, Suite #317 Eagan, Minnesota 55121 Telephone: (651) 452-5000 RNK 150838v01 RNK:03/29/2011 4 EXHIBIT “A” The traffic triangle at Northrup and Folwell is ~500 square feet, current vegetation is 100% turf/dandelions with no trees. We plan to transform the site into a perennial plant garden and include a path through the center of the site (see figure below). These types of projects (e.g. rain gardens) are becoming more and more common as urban areas embrace ecological and sustainability principles in landscape design. There are several issues to address in the landscape plan: (1) plant selection (2) erosion and (3) sightlines for traffic. (1) Plant selection. We plan to use largely native perennial plants in the gardens on the traffic triangle. Plants will be donated by members of the neighborhood association. We have developed a set of criteria for selection of species including: preference for native species, preference for non-spreading species, no DNR noxious weeds, maximum height < 3 ft, a variety of flower colors and bloom times, hardy and low maintenance. We have also developed a ‘wish list’ of species that will be circulated via our neighborhood association newsletter. (2) Erosion. The site is ‘humped’ with it highest point in the middle. This topography poses risks of erosion if current turfgrass cover is completely removed. We plant to sequentially plant the site using smaller gardens (e.g. 5 x 5 ft sections) over several years. We plan to install perennial gardens on 1/3 of the space in spring 2011, 1/3 in 2012 and 1/3 in 2013. With this approach, plants will gradually become established, reducing the risks of erosion as well as the potentially unsightly nature of the triangle if all turf was removed at one time. (3) Sightlines for traffic. In neighborhood discussions (University Grove Homeowner’s Association (UGHA) Annual Meeting, UGHA newsletter and responses, emails to homes that border the triangle), the most common concern was the potential for blocked views by cars driving up the hill or around the triangle. We note that research suggests that trees and other taller statured vegetation planted along roadways has been shown to slow drivers, suggesting increased public safety. However, we have several design elements to minimize blocked sightlines. We plan to plant very short statured plants on the ‘summit’ of the triangle and plant taller species near the edges. This approach will maintain the current ‘height’ of the sightlines across the triangle. Second, we plan to limit the maximum height of the plants accepted and installed at the site to <3 feet. We estimate that this is similar or less than the height of plowed snow banks present at the site during winter months. We contacted homeowners whose property sits directly across from the triangle to inform them of the plans and ask for comments, concerns and feedback. These included: Meeden, Mercer-Taylor, Kloser-Schiffman, Crowell, Wagner, Collins. We received positive responses, supportive of the project from all but the Wagner household from whom we have not received any response. Coupled with the enthusiasm of attendees at the annual meeting, we believe there is strong support for the project in the neighborhood. The attached figure represents a ‘mock-up’ of the site plan. Final species lists and placement will depend on the variety of plants donated for implementation of the project. Final detailed design 150838v01 RNK:03/29/2011 5 plans will be filed with the city administrator or appropriate city official once plants have been procured. 150838v01 RNK:03/29/2011 6