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Home My WebLink AboutCCAgen_11June 8CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 8, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM HARRIS GOSLINE LONG MERCER - TAYLOR MILLER C. PRESENTATIONS: D. APPROVAL OF MINUTES: May 25, 2011 E. PUBLIC HEARINGS: 1. John Dodn, Metropolitan Council District 10 Representative F. CONSENT AGENDA: 1. General Disbursements through 6/2/2011: $83,780.03 Payroll through 5/ 27/ 2011: $16,284.79 2. City License Renewal 3. Ratification of Fire Department Officer Election G: POLICY ITEMS: 1. Revised Letter of Intent - City Hall Solar Panel Project 2. 2012 -13 Police Contract H. INFORMATION/ ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: The council workshop with commence after the council meeting adjourns. Falcon Heights City Council Workshop City Hall 2077 W Larpenteur Ave. Starting at the conclusion of council meeting AGENDA Wednesday, June 8, 2011 1) 2011 -2012 City Council Goals Discussion If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651- 792 -7600. We will be happy to help. CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 25, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM _ab_ HARRIS _ X_ GOSLINE —X — LONG _X_ MERCER- TAYLOR _ab_ MILLER X C. PRESENTATIONS: D. APPROVAL OF MINUTES: May 11, 2011 Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: Pam Harris Motion Approved 3-0 1. General Disbursements through 5/19/2011: $194,261.00 Payroll through 5/11/2011: $12,308.93 2. City License Renewal 3. Resolution in Support of Ramsey County s Redistricting Request 4. City Hall Summer Hours 5. Appointment to Parks and Recreation Commission 6. Sanitary Sewer Cleaning Program 7. Acceptance of Source Comics and Games Donation G: POLICY ITEMS: H. INFORMATION/ ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 7:10pm The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 8, 2011 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Item General Disbursements and Payroll Description General Disbursements through 6/2/2011: $83,780.03 Payroll through 5/27/2011: $16,284.79 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Families, Fields and Fair 5/27/2011 1:39 PM A/P Regular Open Item ,Register PAGE: 1 PACKET: 00566 PAYABLE AS OF MAY 27 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED -------- ID -------- GROSS P.O. POST DATE BANK CODE --- - - - - -- DESCRIPTION --- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 00255 AMERICAN OFFICE PRODUCTS I- 117999 PRINTER PAPER 85.68 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: 14 PRINTER PAPER 101 4112- 70100 -000 SUPPLIES 85.68 VENDOR TOTALS =_= 85.68 01 00250 AMERIPRIDE SERVICES I. 1000844174 LINEN CLEANING 15.00 39.13 5/27/2011 APBNK 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N LINEN CLEANING _ == VENDOR TOTALS =_= 101 4124- 82011 -000 LI14E14 CLEANING 39.13 VENDOR TOTALS =_= CO INC 39.13 0100892 BEARCOM KEYS 20.07 5/27/2011 APBNK 1. 4026076 PAGER REPAIRS 1099: N 99.72 KEYS 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 __= VENDOR "TOTALS =_= 1099: N PAGER REPAIRS 101 4124 -87092 -000 REPAIR RADIOS 99.72 __= VENDOR TOTALS =_= 99.72 U1 -05072 BRANCH AND BOUGH TREE SERVICE I- 5/27/11 ASH BORER CONSULTING 2,022.95 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N ASH BORER CONSULTING 205 4205 -80330 -000 FORESTRY CONSULTING 2,022.95 __- VENDOR TOTALS =_= 2,022.95 01 -05379 DONNA TILSNER I- 201105272867 REC STAFF TRAINING 15.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N REC STAFF TRAINING 201 4201- 73000 -000 RECREATi014 EQUIPMENT 15.00 _ == VENDOR TOTALS =_= 15.00 01 -00218 E L REINHARDT CO INC 1 190682 KEYS 20.07 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N KEYS 101 4141 -70100 -000 SUPPLIES 20.07 __= VENDOR "TOTALS =_= 20.07 5/27/2011 1:39 PM A/P Regular Open item Register PAGE; 2 PACKET: 00566 PAYABLE AS OF MAY 27 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED - .- ---- ID ---- ---- GROSS P.O. 4 POST DATE BA14K CODE -- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 -04084 FIRE EQUIPMENT SPECIALTIES I -7068 RESCUE 4 POINT LITTER BRIDLE 123.07 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N RESCUE 4 POINT LITTER BRIDLE 101 4124- 70100 -000 SUPPLIES 123.07 VENDOR TOTALS =_= 123.07 ul 05166 GRAINGER, N. N., INC. I- 9539455932 BATHROOM FAN MOTOR 103.59 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N BATHROOM FAN MOTOR 101 4131- 70110 -000 SUPPLIES 103.59 _- VENDOR TOTALS =_= 103.59 01 -05133 PAM HILDEBRANDT I- 201105272862 PARK RENTAL, REFUND 80.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N PARK RENTAL REFUND 101 34101 -000 CITY FACILITY RENTAL 80.00 VENDOR TOTALS =_= 80.00 01.05360 KDV I- 128254 AUDITTING SERVICES 9,500.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: IJ AUDITTING SERVICES 101 4113 -60310 -000 AUDIT 9,500.00 VENDOR TOTALS =_= 9,500.00 01 -05555 MEDICS TRAINING I -9022 EMT TNG 525.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N EMT TNG 101 4124- 86020 -000 TRAINING 525.00 __= VENDOR TOTALS =_= 525.00 01 -05664 METRO FIRE I.41042 SCBA TESTING REPAIR 1,325.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N SCBA TESTING REPAIR 101 4124- 87029 -000 REPAIR OTHER EQUIPMENT 1,325.00 = -- VENDOR TOTALS — 1,32S.00 5/27/2011 1:39 PM A/P Regular Open Item Register PAGE: 3 PACKET: 00566 PAYABLE AS OF MAY 27 VENDOR SET: 01 City of Falcon Heights SEQUE14CE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED -------- ID -- - - - - -- GROSS P.O. k POST DATE BANK CODE -- - - - --- DESCRIPTION--- - -- - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NA14E - - - - -- DISTRIBUTION 01 05585 METROPOLITAN AREA MANAGEMENT A 1 56 MEETTING EXP JUSTIN 20.00 5/27/2011 APBNK DUE: 5/27 /2011 DISC: 5/27/2011 1099: N MEETTING EXP JUSTIN 101 4112 -86100 -000 CONFERENCES /EDUCATION /AS 20.00 I -572 MEETING 'EXP MICHELLE 30.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N MEETING EXP 1ICHELLE 101 4112 -86100 -000 CONFERENCES /EDUCATION /AS 30.00 VENDOR TOTALS =_= 50.00 0105643 b1N NCPERS LIFE INSURANCE I- 201105272860 JUNE 11 LIFE INSURANCE 32.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N JUNE 11 LIFE INSURA14CE 101 21709 -000 OTHER PAYABLE 31.20 JUNE 11 LIFE INSURANCE 206 21709 -000 OTHER PAYABLE 0.80 VENDOR TOTALS =_= 32.OD 02 07263 NEXTEL COMMUNI CATIONS, INC 1 610189225 095 CELL PHONE 170.26 5/27/2011 APB14K DUE: 5/27/2011 DISC: 5/27/2011 1099: N CELL PHONE 101 4121- 85015 -000 CELL PHONE 60.40 CELL PHONE 101 4131 -85015 -000 CELL PHONE 12.11 CELL PHONE 101 4141 -85015 -000 CELL PHONE 21.57 CELL PHONE 101 4132 -85015 -000 CELL PHONE 7.29 CELL PHONE 602 4602 -65015 -000 CELL PHONES 20.00 CELL PHONE 601 4601 -85015 -000 CELL PHONE 48.89 VENDOR TOTALS =_= 170.26 0106185 RA•1SEY COUNTY I - EMCOM 001172 APRIL FLEET SUPPORT FEE 80.64 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N APRIL FLEET SUPPORT FEE 101 4124 - 86800 -000 RADIO NESB /FLEET SUPPORT 80.G4 _ == V£14DOR TOTALS = == 80.64 O1 06535 SPEEDWAY SUPERA14ERICA 1- 201105272861 REFUND: FALSE ALARMS 198.00 5/27/2011 APBNK MANUAL CK11 077826 5/27/2011 1099: N REFUND: FALSE ALARMS 101 34222 -000 FALSE ALARI4S SECURITY 198.00 __= VENDOR TOTALS =_= 198.00 5/27/2011 1:39 PM A/P Regular Open Item Register PAGE; 4 PACKET: 00566 PAYABLE AS OF MAY 27 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED ------- ID -- - - - - -- GROSS P.O. h POST DATE BANK CODE - -- - - - - -- DESCRIPTION --- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01.00935 ST PAUL REGIONAL WATER SERVICE I- 201105272866 WATER AND SS 290.62 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N WATER 101 4131- 85040 -000 WATER 26.85 SS 101 4131 - 85070 -000 SEWER 23.07 WATER 101 4141 - 85040 -000 WATER 150.36 SS 101 4141 -85070 -000 SEWER 90.34 VENDOR TOTALS =_= 290.62 01 05303 MICHELLE TESSER 1- 201105272863 PARK SIGN AT FEDEX 54.90 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N PARK SIGN AT FEDEX 201 4201- 70100 -000 SUPPLIES 54.90 _ == VENDOR TOTALS =_= 54.90 01 06930 U.S. POSTMASTER I- 201105272864 10 ROLLS OF STA14PS 440.00 5/27/2011 APBNK DUE: 5/27/2011 DISC: 5/27/2011 1099: N 10 ROLLS OF STAMPS 101 4112 - 70500 -OOD POSTAGE 440.00 VENDOR TOTALS =_= 440.00 01 -05670 XCEL ENERGY I 201105272865 FIRE SIREN / NITE LIGHT SERVIC 34.98 5/27/2011 APB14K DUE: 5/27/2011 DISC: 5/27/2011 1099: N FIRE SIREN 209 4209 -85020 -000 STREET LIGHTING POWER 14.94 NITE LIGHT SERVICE 209 4209- 85020 -000 STREET LIGHTING POWER 20.04 = == VENDOR TOTALS = == 34.98 PACKET TOTALS =_= 15,290.61 federal withholding 5,163.23 state withholding 876.21 pera 2,611.39 ICMA 2,239.00 TOTAL: 26,180.44 6/02/2011 9:41 AM A/P Regular Open Item Register PAGE: 1 PACKET: 00568 PAYABLES AS OF JUNE 2 DUE: 6/02/2011 DISC: 6/02/2011 1099: N VENDOR SET: 01 City of Falcon Heights SHOP AND BATHROOM SUPPLIES 101 4131- 70110 -000 SUPPLIES 102.26 SEQUENCE : ALPHABETIC SHOP AND BATHROOM SUPPLIES 101 4141 - 70100 -000 SUPPLIES 103.27 DUE TO /FP.OM ACCOUNTS SUPPRESSED VENDOR TOTALS =_= 205.53 -- ----- ID -- - - - - -- GROSS P.O. 0 I- 501306472.001 POST DATE BANK CODE -- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 -00800 ALLIL•D WASTE SERVICES 1099: N I- 0923 - 001757841 JUNE 2011 WASTE REMOVAL 292.63 601 4601 -87200 -000 SEWER LINE REPAIRS 338.11 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 338.11 1099: N 01 -05171 FRA DOR INC JUNE 2011 WASTE REMOVAL 101 4131 -82010 -000 WASTE REMOVAL 292.63 VENDOR TOTALS =_= 292.63 01 -00900 BEISSWENGER'S I- 992707 TORO MOWER BLADES 140.95 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: 14 TORO MOWER BLADES 101 4141- 70100 -000 SUPPLIES 140.95 VENDOR TOTALS =_= 140.95 01 -03123 CINTAS CORPORATION € €470 I- 470654368 SHOP AND BATHROOM SUPPLIES 205.53 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N SHOP AND BATHROOM SUPPLIES 101 4131- 70110 -000 SUPPLIES 102.26 SHOP AND BATHROOM SUPPLIES 101 4141 - 70100 -000 SUPPLIES 103.27 VENDOR TOTALS =_= 205.53 01 -05375 FERGUSON WATERWORKS I- 501306472.001 CURTISS FIELD SANITARY SEWER 338.11 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N CURTISS FIELD SANITARY SEWER 601 4601 -87200 -000 SEWER LINE REPAIRS 338.11 VENDOR TOTALS =_= 338.11 01 -05171 FRA DOR INC I. 1151535 BLVD REPAIRS 44.88 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N BLVD REPAIRS 101 4132- 87010 -000 BOULEVARD MAINTENANCE 44.88 VENDOR TOTALS =_= 44.88 01 -05166 GRAINGER, W. W., INC. 1- 9546995573 SUPPLIES 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 EAR MUFFS/ EAR PLUGS/ EYEWEAR LEATHER APR) RUBBER GLOVES RUBBER GLOVES __= VENDOR TOTALS 244.62 244.62 1099: N 101 4131 - 70110 -000 SUPPLIES 189.20 101 4141- 70100 -000 SUPPLIES 43.56 101 4141- 70100 -000 SUPPLIES 11.86 6/02/2011 9:41 AM A/P Regular Open Item Register PAGE: 2 PACKET: 00568 PAYABLES AS OF JUNE 2 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N VENDOR SET: 01 City of Falcon Heights SUPPLIES SEQUENCE : ALPHABETIC SUPPLIES 29.26 SUPPLIES DUE TO /FROM ACCOUNTS SUPPRESSED 101 4141- 70100 -000 SUPPLIES 124.35 =_= VENDOR TOTALS =_= --- ----- ID -- - - - - -- GROSS P.O. ;f POST DATE BANK CODE --- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NA14E - - - - -- DISTRIBUTION 01 -05153 HOME DEPOT CRC /GECF 1- 201106022868 FUEL 591.45 I- 201106022870 SUPPLIES 127.30 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 6/02/2011 APBNK NANUAL CK# 077849 6/01/2011 1099: N FUEL SAND MIX 101 4132 - 74000 -000 101 4132- 70120 -000 SUPPLIES 15.27 LUMBER 591.45 101 4141 -70100 -000 SUPPLIES 59.65 TENNIS COURT FENCE 101 4141- 70100 -000 SUPPLIES 22.20 ECOGUARD I -2554 JUNE POLICE SERVICES 101 4141 -70100 -000 SUPPLIES 30.18 VENDOR TOTALS =_= 127.30 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 01 -05178 LUTHER -NORTH COU14TRY JUNE POLICE SERVICES I- 201106022869 F -250 TUR14 SIGNAL SWITCH 87.79 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N F -250 TURN SIGNAL SNITCH 101 4132 -87000 -000 REPAIR EQUIPMENT 87.79 VENDOR TOTALS =_= 87.79 01 -05670 METRO PRODUCTS INC I -76222 SUPPLIES 153.61 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N SUPPLIES 101 4132 - 70120 -000 SUPPLIES 29.26 SUPPLIES 101 4141- 70100 -000 SUPPLIES 124.35 =_= VENDOR TOTALS =_= 153.61 01 -06535 SPEEDWAY SUPERAMERICA 1- 201106022868 FUEL 591.45 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N FUEL 101 4132 - 74000 -000 MOTOR FUEL & LUBRICANTS 591.45 VENDOR TOTALS =_= 591.45 01 07226 CITY OF ST ANTHONY - I -2554 JUNE POLICE SERVICES 49,180.58 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N JUNE POLICE SERVICES 101 4122 -81000 -000 POLICE SERVICES 49,180.58 = =- VENDOR TOTALS = == 49,180.58 6/02/2011 9:41 AM A/P Regular Open Item Register PAGE: 3 PACKET: 00568 PAYABLES AS OF JUNE 2 VENDOR SET: 01 City of Falcon Heights SEOUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED -------- ID -- - - - - -- GROSS P.O. # POST DATE BA14K CODE -- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION O1 05374 TENNIS SANITATION LLC i- 551969 MAY 11 RECYCLING 5,769.00 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N 14AY 11 RECYCLING 206 4206 -82030 -000 RECYCLING CONTRACTS 5,769.00 VENDOR TOTALS =_= 5,769.00 01-06585 THE OFFICE CLEANERS I- 2010531 MAY 11 CLEANINGS 423.14 6/02/2011 APBNK DUE: 6/02/2011 DISC: 6/02/2011 1099: N MAY 11 CLEANINGS 101 4131 - 87010 -000 CITY HALL MAINTENANCE 423.14 VENDOR TOTALS =_= 423.14 =_= PACKET TOTALS =_= 57,599.59 6/02/2011 9:41 A1-1 A/P Regular Open Item Register PAGE: 4 PACKET: 00568 PAYABLES AS OF JUNE 2 VE14DOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED «« T O T A L S •- I14VOICE TOTALS 57,599.59 DEBIT MEMO TOTALS 0.00 CREDIT ME140 TOTALS 0.00 BATCH TOTALS 57,599.59 •" G/L ACCOUNT TOTALS •« = ___== == =LINE ITEM=== = = = = == = = = = = == =GROUP BUDGET = = = = == ANNUAL BUDGET OVER ANNUAL BUDGET OVER BANK YEAR ACCOUNT NAME A14OUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2011 101- 20200 -000 ACCOUNTS PAYABLE 51,492.48 -- 101- 4122 -61000 -000 POLICE SERVICES 49,1B0.58 590,167 295,083.52 101 -4131- 70110 -000 SUPPLIES 291.46 6,600 2,604.66 101 -4131- 82010 -000 WASTE REMOVAL 292.63 4,000 2,283.55 101 -4131- 87010 -000 CITY HALL 1AINTENANCE 423.14 9,000 6,746.68 101- 4132 - 70120 -000 SUPPLIES 44.53 2,000 911.01 101 -4132- 74000 -000 MOTOR FUEL 6 LUBRICANTS 591.45 5,000 2,756.72 101 -4132- 87000 -000 REPAIR EQUIPMENT 87.79 3,500 2,006.20 101 -4132- 87010 -000 BOULEVARD MAINTENANCE 44.88 B00 742.26 101 -4141- 70100 -000 SUPPLIES 536.02 300 1,570.79- Y 206 -20200 -000 ACCOUNTS PAYABLE 5,769.00 -« 206 -4206- 82030 -000 RECYCLING CONTRACTS 5,769.00 74,000 45,155.00 601 -20200 -000 ACCOUNTS PAYABLE 336.11 -• 601 - 4601 -87200 -000 SEWER LINE REPAIRS 33B.11 17,000 16,291.89 999 - 13100-000 DUE FROM OTHER FUNDS 57,599.59 " — 2011 YEAR TOTALS 57,599.59 6/02/2011 9:41 A14 PACKET: 00568 PAYA13LES AS OF JUNE 2 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED NO ERRORS NO WARNINGS •• END OF REPORT — TOTAL ERRORS: 0 TOTAL WARNINGS: 0 A/P Regular Open Item Register •• POSTING PERIOD RECAP •• FUND PERIOD AMOUNT 101 6/2011 51,492.48 206 6/2011 5,769.00 601 6/2011 338.11 PAGE: 5 5 27 -2011 10:08 AM P A Y R O L L C H E C K R E G I S T E R PAYROLL NO: 01 City of Falcon Heights PRINTED MTSiUAL CHECKS: DIRECT DEPOSIT MANUAL CHECKS: CHECK CHECK CHECK EMP NO EMPLOYEE NAME 'TYPE DATE PJ -0OUNT NO. 00:7 MERCER- TAYLOR, ELIZABETH R 5/27/2011 280.26 077820 0018 LONG, CHARLES E R 5/27/2011 283.05 077821 0034 KURHAJETZ, CLEMENT R 5/27/2011 362.19 077822 0095 POESCHL, MICHAEL J R 5/27/2011 99.07 077823 0i05 FEHRENBACH, ANTON 1.1 R 5/27/2011 96.38 077824 2172 ARCAND, MICHAEL W R 5/27/2011 203.80 077825 1034 PI'11'11W, GERALD J R 5/27/2011 708.46 077826 21'/8 JORDAN, JOSHUA L R 5/27/2011 472.85 077827 PAGE: 1 PAYROLL DATE: 5/27/20!1 * * * ** DIRECT DEPOSIT LIST * * * ** PAY PERIOD ENDING 5/31/201. DIRECT DEPOSIT EFFECTIVE DATE 5/27/201. EMP # - --------- -- - - -- NAME 01 -0013 PETER C LINDSTROM 01 -0016 PAMELA M HARRIS 01 -0019 KEITH P GOSLINE 01 -1002 JUSTIN J MILLER 01 -1010 MICHELLE C TESSER 01 -1012 JESSICA A ANDERSON 01 -1136 ROLAND 0 OLSON 01 -2154 MAUREEN A ANDERSON 01 -1038 DEBORAH K JONES 01 -0086 RICHARD H HINRICHS 01 -0097 PATRICK GAFFNEY 01 -1145 ANTHONY N SCARDIGLI 01 -1030 TIMOTHY J PITTMAN 01 -1033 DAVE TRETSVEN 01 -1143 COLIN B CALLAHAN TOTAL PRINTED: 15 5 -27 -2011 10:08 AM P A Y R O L L C H E C K R E G I S T E R PAYROLL NO: 01 City of Falcon Heights * ** REGISTER TOTALS — REGULAR CHECKS: 8 2,506.06 DIRECT DEPOSIT REGULAR CHECKS: 15 13,778.73 MANUAL CHECKS: PRINTED MTSiUAL CHECKS: DIRECT DEPOSIT MANUAL CHECKS: VOIDED CHECKS: NON CHECKS: TOTAL CHECKS: -------- --- --- 23 16,284.79 — 140 ERRORS FOUND — — END OF REPORT -- AMOUNT 316.68 283.05 283.05 2,581.03 1,409.75 439.30 943.20 99.07 1,678.69 251.78 99.07 977.45 1,883.44 1,470.69 1,062.48 13,778.73 PAGE: 2 PAYROLL DATE: 5/27/2011 The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 8, 2011 Agenda Item Consent F2 Attachment Staff has received the necessary documents for licensure. Submitted By Michelle Tesser, Assistant to the City Administrator Item City License Applications Description The following individuals have applied for a Business License for 2011. Staff has received the necessary documents for licensure. 1. Merwin Liquors 2. Hamline Hoyt Service The following individuals have applied for a Cigarette License for 2011. Staff has received the necessary documents for licensure. 1. Merwin Liquors The following individuals have applied for a Liquor License for 2011. Staff has received the necessary documents for licensure. 1. Merwin Liquors Budget Impact Attachment(s) N/A Action(s) Staff recommends that the Falcon Heights City Council approve the 2011 City Requested License Applications Families, Fields and Fair The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 8, 2011 Agenda Item Consent F3 Attachment officers. The term of these officers is for three years, beginning June 1, 2011. Submitted By Justin Miller, City Administrator Item Ratification of Fire Department Officer Election Description Earlier this spring the Falcon Heights Fire Department held elections for their officers. The term of these officers is for three years, beginning June 1, 2011. Elected to their positions were: Chief Clem Kurhajetz Assistant Chief Rich Hinrichs Budget Impact N/A Attachment(s) Action(s) Staff recommends that the Falcon Heights City Council approve the election of the Requested officers listed above for the Falcon Heights Fire Department. Families, Fields and Fair The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 8, 2011 Agenda Item Policy G1 Attachment Revised Letter of Intent Submitted By Justin Miller, City Administrator Item Revised Letter of Intent - City Hall Solar Panel Project Description In December 2010, the city council received a report from TenK Solar and Rural Renewable Energy Alliance ( RREAL) about the possibility of installing solar panels on the rooftop of city hall. At that time the City entered into a letter of intent to work with RREAL and Electrical Consulting Solutions (ECS) to further investigate and develop a proposal specific to Falcon Heights. Since this time, staff and the various parties have been working on finalizing a proposal, but the details of the various rebates and incentives have been a moving target. As a result, ECS has withdrawn their interest in working on the project. However, another company, Energy Alternatives Solar (EAS), a subsidiary of Dakota Electric, is interested in stepping in. To capitalize on State of Minnesota incentives, Xcel Energy rebates, and federal tax credits, an agreement with a third party will eventually be required. However, there is still significant work that needs to be completed in terms of how to structure the third party agreement, financial payback, and physical infrastructure. In order to keep this project moving forward, ECS and TenK Solar are requesting that the city approve the revised letter of intent. Budget Impact No direct impact with this action. Details of the impact that the solar panels may produce is still being investigated. Attachment(s) Revised letter of intent Action(s) Staff recommends that the Falcon Heights City Council adopt the attached letter of Requested intent with TenK Solar and Energy Alternatives Solar (EAS) for the city hall solar panel project. Families, Fields and Fair 2077 W. LARPENrEUR AVENUE FALCON HEIGHTS. MN 55113 -5594 PHONE (651) 792 -7600 FAX (651) 792 -7610 June 8, 2011 Dale Gundberg President Energy Alternatives Solar 17685 Juniper Path, Suite 301 Lakeville, MN 55044 James P. (Jim) Losleben Vice President of Business Development tenKsolar 9549 Penn Avenue S., Suite D Bloomington, MN 55431 Dear Sirs, We are writing to express our interest in negotiating with tenKsolar, Inc. (tenK) and Energy Alternatives Solar (EAS) for the development of a 40- kilowatt solar electric project on the rooftop of the Falcon Heights City Hall. This project will be funded by utility rebates from Xcel Energy, tax equity from the Federal Investment Tax Credit (FITC), and other financing that may be developed by the project team and made available to the City. The City of Falcon Heights has decided to continue further negotiations with tenKsolar and EAS as the preferred solar technology providers. This non - binding Letter of Intent is our request of tenK and EAS to work with Falcon Heghts to develop a detailed development plan for the projects. It is our desire to complete the detailed development plan as soon as practical so that the City may make a final decision on the projects and proceed with the procurement and installation and completion of the solar electric generation system as soon as possible. To the extent allowed by state law, this letter is our indication that we will work with tenK and EAS on an exclusive basis until an agreeable detailed development plan is finalized or until such time as the City, at it's option, notifies tenK or EAS that it has decided not to continue work on the projects. As the preferred vendors, tenK and EAS shall also have the right, upon notice to the City, to terminate disussions for either technical or financial reasons that it believes may make the projects not feasable. It is understood that this letter merely constitutes a statement of City of Falcon Heights intentions with respect to the projects contemplated herein and does not contain all matters upon which agreement must be reached in order for the projects to be commenced and, therefore, that nothing in this letter will constitute a legally binding agreement by the City, tenKsolar, Inc., EAS or any other vendor or contractor with respect to this HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS potential transaction. Neither does this expression of intent on the part of Falcon Heights obligate the City to accept the utility rebates or any other financing in order to complete the projects. On behalf of the City of Falcon Heights we look forward to working with your staff to complete a sucessful project. Sincerely, Justin Miller City Administrator City of Falcon Heights Signature: Date: The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 8, 2011 Agenda Item Policy G2 Attachment Proposed 2012 -13 Police Contract Submitted By Justin Miller, City Administrator Item 2012 -13 Police Contract Description For several years the City of Falcon Heights has contracted with the City of St. Anthony for police services. The current contact expires at the end of 2011, and for the past few months the city council and staff have been reviewing a new proposal. The proposed contract from St. Anthony calls for a two year contract (2012 and 2013) with 1 % increases in the rate charged in each year. The rest of the contract is similar to the version currently in force. Budget Impact The proposed contract calls for 1 % increases in both 2012 and 2013: 2011 $590,167 2012 $596,069 2013 $602,030 Attachment(s) Proposed 2012 -12 Police Contract Action(s) Staff recommends that the Falcon Heights City Council approve the 2012 -13 police Requested contract with the City of St. Anthony. Families, Fields and Fair �ain. h�ony illa e C� 3301 Silver Lake Road, St. Anthony, Minnesota 55418 -1699 Office: (612) 782 -3301 • Fax: (612) 782 -3302 • www.ci.saint- anthony.mn.us March 15, 2011 Justin Miller City of Falcon Heights 2077 Larpenteur Avenue Falcon Heights, Minnesota 55113 Dear Justin: Enclosed is the Contract Agreement for police services for 2012 and 2013 between Falcon Heights and the City of St. Anthony. The proposed increase for each contract year is I% respectively. St. Anthony is sensitive to the current economic conditions and the potential impact of losing of Local Government Aid and Market Value Credits. The proposed budget submitted for your consideration was kept to a minimum; however a slight increase in cost is necessary to balance the budget. Some of the increases in costs include: ✓ Labor /Salaries increases. ✓ Health insurance premiums continue to increase each year. 0 7.4% in 2009 o 7.7% in 2010 o 10.1% in 2011 ✓ Vehicle maintenance (labor, tires, parts & etc.). ✓ Fuel costs remain volatile and have the potential to go higher. ✓ Phase out of Ford (Crown Victoria's) to Chevy or Dodge. ✓ Employer pension contributions were increased by the State (PERA). The proposed cost of the contracts is listed below and is contingent on a favorable approval of the St. Anthony City Council. A summary of the cost for services is as follows: 2011 Proposed Proposed Contract 2012 2013 $590,167 $596,069 $602,030 If you have any questions, please contact me at 612 - 782 -3311 or email ine at mike .mornson @ci.saint- anthony.mn.us Si r �y C�- Michael J. Morrison City Manager Enclosures Our Mission is to be a progressive and livable community, a eualkable village, which is safe and secure. 2 -Year Contract Summary of Falcon Heights Budget For Fiscal Years 2012 & 2013 2011 Contract $590,167 2012 Contract 1.00' %, $5,300.00 55,500.00 $5,700.00 101 - 41100 -331 $596,069 $7,600.00 57,800.00 $8,000.00 2012 Contract $596,069 $5,700.00 S5,900.00 $6,100.00 2013 Contract 1.00' %" $2,900.00 1.00% 1.00% 101-41100-339 $602,030 Total Falcon Heights Budget S590,167.00 5596,069.00 $602,030.00 101 -41100 -341 Travel /School /Conference 2011 2012 2013 Revenues: - Falcon Heiahts Falcon Heights Falcon Heights Falcon Heiahts $1,120.00 General Fund 5590.167.00 S596.069.00 5602.030.00 TOTAL POLICE BUDGET TOTAL S590,167.00 $596,069.00 $602,030.00 2011 2012 2013 Personal Services Falcon Heights Falcon Heights Falcon Heights 101 - 41100 -110 Salaries 5369,400.00 $373,100.00 S376,800.00 101 -41100 -111 Overtime Salaries S6,100.00 $6,300.00 $6,500.00 101-41100-114 Employers Contribution /Pension $42,300.00 $43,400.00 $44,500.00 101 - 41100 -115 Employers Contribution /Insurance $55,300.00 $56,700.00 $58,100.00 101-41100-117 Overtime Court $2500.00 $2.600.00 $2.700.00 $8.279.00 Total Personal Services $475,600.00 $482,100.00 $488,600.00 Supplies 101- 41100 -226 General Supplies Total Supplies $10.300.00 $10.600.00 510.900.00 $10,300.00 $10,600.00 $10,900.00 Other Services & Charges 101 - 41100 -321 Other Services $5,300.00 55,500.00 $5,700.00 101 - 41100 -331 Communications $7,600.00 57,800.00 $8,000.00 101-41100-333 Care & Support/Booking Fees $5,700.00 S5,900.00 $6,100.00 101 - 41100 -334 Printing & Publishing $2,900.00 $3,000.00 $3,100.00 101-41100-339 Maintenance & Repair $1,700.00 51,800.00 $1,900.00 101 -41100 -341 Travel /School /Conference $2,900.00 S3,000.00 $3,100.00 101.41100 -342 Subscriptions /Membership $1.060.00 $1,090.00 $1,120.00 Total Other Services & Charges $27,160.00 $28,090.00 $29,020.00 TOTAL POLICE BUDGET $513,060.00 $520,790.00 $528,520.00 Other Budget Line Items 101- 40510 -335 Workers Compensation $11,600.00 $11,900.00 $12,200.00 101 - 41900 -320 Animal Control $1,800.00 $1,900.00 $2,000.00 10142200 -222 Public Works /Fuels & Lubricants 510,700.00 $11,000.00 $11,300.00 10142200 -339 Public Works /Maintenance & Repair 513,400.00 S13,800.00 $14,200.00 40147200 -453 Squad Car /Capital Equipment $27,000.00 $28,400.00 $29,800.00 101 -50000 -349 Contingency For Unanticipated/Emergency Expenditures 512,607.00 $8.279.00 $4.010.00 TOTAL $590,167.00 $596,069.00 $602,030.00 Percentage Increase 1.00% 1.00% Dollar Increase $5,902.00 $5,962.00 Contract Agreement for Police Services Page 1 CONTRACT AGREEMENT FOR POLICE SERVICES This Agreement is made and entered into as of , 2011. between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ( "St. Anthony ") and the CITY OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota ( "Falcon Heights"). The services to be performed under this Agreement will commence January 1., 2012. 1. PURPOSE St. Anthony and Falcon Heights have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for Falcon Heights. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Falcon heights. St. Anthony will provide feedback to the Falcon Heights City Administrator and City Council on a regular and timely basis, and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful relationship between the two cities under this Agreement. 11, INTERPRETATION This Agreement is entered following the preparation by Falcon Heights of a Request for Proposal for Police Services and the submission of a Responsive Proposal by St. Anthony (the "Proposal "). To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the Proposal may be looked to as evidence of the parties' intent. III. SERVICES St. Anthony will provide Falcon Heights with 24 hour police service, and will physically place a certified officer within the boundaries of Falcon Heights 24 hours each day, except in those instances when the officer makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or when called away for a court appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24 -hour police protection and police presence each day within the City of Falcon Heights. In those instances stated above when an officer is not physically present in Falcon Heights, St. Anthony will respond to emergency police calls with other officers. IV. LEVEL OF SERVICES During the term of this Agreement, St. Anthony will provide to Falcon Heights the same police service extended to persons and property within St. Anthony, which will include, but be limited to, the following: A. Patrol services, with random patrolling of all residential, business and public property areas during all shifts; B. Police presence within the boundaries of Falcon Heights 24 hours each day, subject only to the exceptions noted above; Contract Agreement for Police Services Page 2 C. Animal control services as provided within the City of St. Anthony by the animal control service employed by St. Anthony; D. Dispatching Costs Dispatching services are to be paid directly by the municipality served by Ramsey County Dispatch. E. Enforcement of all ordinances of Falcon Heights which are intended to be enforced by police officers, with special attention being given to parking, winter and nuisance ordinances; F. Ticketing for traffic violations will be done routinely during normal shifts; G. Crime prevention programs that encourage community involvement and investment in the City of Falcon Heights, including participation in the Mayor's Commission, Family Violence Network, Neighborhood Watch Programs, "McGruff Houses," and "Combat Auto Theft" programs; in appropriate cases, referrals will be made to the Northwest Youth and Family Services Youth Diversion Program, H. Criminal investigations. I. Reports on police services and activities, including weekly, monthly and annual police reports, Responses to medical emergencies, fires and other emergencies; responses shall include, where appropriate, securing the scene for fire /rescue personnel, accompanying fire /rescue personnel to the hospital upon request of such personnel, and providing follow -up information to fire/ rescue personnel upon request of such personnel; K. Officers will be available at Falcon Heights City Hall to answer questions from, and provide information regarding police activities to, Falcon Heights residents, business owners and staff on an as- needed basis; L. License inspections, background investigations and license enforcement services as called for under applicable state law or city ordinances; M. Review and comment, upon request, of proposed Falcon Heights ordinances affecting police services or enforcement; N. Follow -up on reported crimes with the person(s) who reported the crime, including routine notification by telephone or mail as to the status of the investigation; and O. Special event traffic patrol services. Contract Agreement for Police Services Page 3 V. PAYMENT FOR SERVICES This Agreement will be effective January 1, 2012 and will continue until December 31, 2013. In consideration of the services to be provided under this Agreement, Falcon Heights will pay St. Anthony an annual fee of $596,069 for the year 2012, and an annual fee of $602,030 for the 2013, for the police service under this Agreement. This Agreement will be effective January 1, 2012 and will continue indefinitely unless canceled in accordance with the procedure outlined in Section XX of this Agreement. In consideration of services provided for under this Agreement, St. Anthony and Falcon Heights shall establish the fee for these services by June 15, 2013. VI, METHOD OF PAYMENT St. Anthony will bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon Heights will promptly remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony. VII. LIABILITY St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police officers under this Agreement, and will hold Falcon Heights, its officers and employees harmless for any liability resulting from actions of a St. Anthony employee and shall defend Falcon Heights, its officers and employees, against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Falcon Heights will bear the first $5,000.00 of expense for any such claim, action or liability, or expenses relation thereto, including attorneys' fees, to the extent not covered by the insurer because of a deductible amount under the policy (which deductible amount is currently $10,000.00). VIII. ADMINISTRATIVE RESPONSIBILITY The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St. Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police employment, services and activities, will be within the exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit qualified female and minority police officers. IX. JOINT ADVISORY COMMITTEE Both cities will appoint members to a Joint Advisory Committee. The committee will meet at Ieast once a year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES St. Anthony will furnish all communication equipment and any necessary supplies required to perform the services, which are to be rendered under this Agreement. XI. COOPERATION AND ASSISTANCE AGREEMENTS Falcon Heights will be included in all Cooperative Agreements entered into by the St. Anthony Police Department with other police services units. Contract AgreemeEit for Police Services Page 4 XII. HEADOUARTERS Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned or leased by St. Anthony. The citizens of Falcon Heights may notify headquarters or Ramsey County radio dispatch for police services requested either in person or by some other means of communication. St. Anthony officers may take routine telephone calls and complete routine reports for Falcon Heights at the Falcon Heights City Hall, and Falcon Heights will have facilities available to the officers at Falcon Heights City Hall for this purpose. The facilities will include a desk, telephone, fax and copier. XIII. EMPLOYEES OF ST. ANTHONY Officers assigned to duty in Falcon Heights will at all times be employees of St. Anthony. All obligations with regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment matters will be the obligation of St. Anthony. Falcon Heights will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty within Falcon Heights. XIV. ENFORCEMENT POLICIES Enforcement policies of St. Anthony will prevail as the enforcement policies within Falcon Heights. A written statement of the current enforcement policies of St. Anthony will be provided in writing to Falcon Heights. XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS St. Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights' ordinances to the extent appropriate for enforcement by police officers. XVI. OFFICERS OF FALCON HEIGHTS The officer's assigned duty within Falcon Heights will be provided with authority to enforce the laws of the City of Falcon Heights by proper action to be taken by the Falcon Heights City Council, and while performing services under this Agreement will be considered police officers of Falcon Heights. The Chief of Police of St. Anthony will furnish to the Falcon Heights City Administrator the names of all St. Anthony police officers assigned to Falcon Heights, and all such officers will be appointed officers of the City of Falcon Heights. XVII. OFFENSES All offenses within Falcon Heights charged by police officers under this Agreement will be charged in accordance with Falcon Heights' ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. XVIII. COMMUNICATIONS St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly and annual police reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Falcon Heights City Administrator. The St. Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order to ensure that Falcon Heights is knowledgeable about any police activity in the City, and at the request of the Administrator the Police Chief will make presentations to the Falcon Heights City Council. Contract Agreement for Police Services Page 5 XIX. PROSECUTION AND REVENUES Falcon Heights will pay all costs of prosecution for all offenses charged within its boundaries or under its ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be paid to Falcon Heights. P.O.S.T. training funds will be used for officer training. XX. CONTINUATION OF AGREEMENT This Agreement will be effective January 1, 2012 and will continue until terminated as described in Paragraph XXI below. In consideration for services provided under this Agreement, St. Anthony and Falcon Heights shall establish the fee for police services by June 15, 2013. XXI. TERMINATION OF AGREEMENT Either St. Anthony or Falcon Heights may terminate the Agreement by submitting a written notification to terminate to the City Administrator of Falcon Heights and the City Manager of St. Anthony by June 151n of the odd numbered years that Falcon heights or St. Anthony intends to terminate the Agreement. Termination of this Agreement shaII be effective on December 3`151 at 11:59 p.m. of the year that either Falcon Heights or St. Anthony terminates the Agreement. XXII. REVIEW OF AGREEMENT" From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Alitholiy and Falcon Heights deem necessary. XXIII. ASSIGNMENT The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not subcontract for any services to be furnished to Falcon Heights (except as otherwise provided in this Agreement), without the prior written consent of the other party. The parties hereto have executed this Agreement as of the date first above stated. CITY OF FALCON HEIGHTS CITY OF ST. ANTHONY Tay: By: _ Mayor Mayor By: By:___ - -- - - City Administrator City Manager Date: Date: The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 8, 2011 Agenda Item Workshop 1 Attachment 2010 -11 City Council Goals Submitted By Justin Miller, City Administrator Item 2011 -12 City Council Goals Discussion Description Each year, usually during June or July, the Falcon Heights City Council establishes their goals for the upcoming year. This process is done during the summer so that staff can incorporate any financial needs associated with those goals into the preliminary levy, which must be set by September 15th of each year. Attached to this report are the 2010 -11 goals as well as an update on their status. Budget Impact Dependent on goals identified by the city council Attachment(s) 2010 -11 City Council Goals Action(s) Staff will collect suggestions by the city council and present them for formal Requested approval at the June 22nd city council meeting. Families, Fields and Fair City of Falcon Heights 2010 -11 Goals Purpose: To sustain this community as a great place to live, work and visit. Goal 1: To protect the public health and safety Strategy 1: Provide public safety services to citizens. Action Items Status Red =not compete, Blue =in progress, Green =com leted or ongoing Provide a responsive, visible, police service utilizing 2009 report can be found here: community oriented policing model htt2:Harchivexi.falcon- heights.m.us/archive main/SAPD AnnualRe ort2009. df Provide a responsive, well- trained fire service Each firefighter averages 100 hours training per year Practice the emergency management plan Council /CERT exercise held 2/3/11 Continue to offer training to prepare volunteers to CERT classes held on March 24th assist with disaster response Refresher courses scheduled for fall 2010 Maintain Community Emergency Response Teams Grant money secured to conduct CERT CERT throughout the city classes through 2013 Work with other cities, agencies and institutions in Emergency Manager participates in monthly Ramsey County to practice and implement a county- county -wide meetings, exercises wide emergency management inventory and plan Continue to use St. Paul for ambulance service Ongoing Participate in the North Suburban Haz Mat Team Ongoing Develop a bicycle safety program Held May 7, 2011 Conduct proactive neighborhood crime prevention Crime prevention meetings held during meetings as needed, including outreach to Falcon October at Falcon Heights Town Square and Heights Elementary, group homes and senior housing Senior Apartments buildings. Promote services provided by SAPD such as premise Ongoing checks, vacation checks and car seat Car seat installation clinic held May 7, 2011 safety/ installations Monitor and evaluate rental licensing program 28 licenses issued in 2009 33 licenses issued in 2010 2011 inspections in process Adopt dangerous dog ordinance and response plan Ordinance approved 9/22/10 Strategy 2: Participate in initiatives designed to prevent crime and the need for emergency responses. Last Update 5/26/2011 Action Items Status Promptly remove graffiti from public buildings and Six reported cases as of 4/1/11 provide removal materials for city businesses Removed within five days Expand opportunities for using technology to improve Implemented Nixle notification system crime watch notification in 2009 Communicate regularly with residents about Homeland Seven crime alerts distributed between Security and the emergency management plan 7/1/10 - 5/20/11 Support the work of the Neighborhood Commission and Ongoing recruitment of commission Neighborhood Liaisons members needed Use traffic - calming tools including the speed monitoring Five deployments as of 12/16/10 trailer and warning signs Will deploy spring 2011 Take steps to prevent hate crimes through the activities of No reported cases in 2010 the Human Rights Commission Strategy 3: Participate in early intervention programs with juveniles. Action Items Status Support Northwest Youth and Family Services (NYFS) Annual contribution (per joint powers agreement) budgeted Continue referrals to NYFS through facilitating connections between NYFS and SAPD Ongoing Strategy 4: Protect the public health Action Item Status Participate in Ramsey County public health emergency Volunteer requests sent to CERT team exercises members as needed Publicize mosquito control measures, including free tire pick- Will include in summer publications up by Metropolitan Mosquito Patrol, utilizing city council meetings and other publication methods. Continue education about preparing for pandemic flu in this More educational materials need to community be distributed Distribute free gun locks Supply of 75 gunlocks delivered to city hall in April 2010 - all have been distributed Goal 2: To sustain and promote the assets of the ci , 's unique neighborhoods and tax base including commercial, residential and open space uses for present and future generations. Strategy 1: Maintain and enhance the neighborhood and community parks with updated facilities, recreation and communi services Action Items I Status Last Update 5/26/2011 Maintain community landscaping and investigate Project completed additional options, with an emphasis on native plant Continue to review and communicate city code requirements to business and commercial property owners varieties Maintain the desirability of neighborhoods through education and code enforcement Maintain a sound maintenance program for public Ongoing facilities Communicate community standards through photos and code information on the website Focus on the quality, appearance, and longevity of public Ongoing improvements maintenance and expansion Research opportunities for enhancing recreational Ongoing resources at Falcon Heights Elementary School Support and continue to promote an Adopt -A -Park Curtiss Field and Grove Park clean up program programs occurred in October Implement the Parks and Recreation Master Plan Plan sections need to be assembled into master document Strategy 2: Work with businesses and homeowners to maintain a functional and desirable business and residential environment. Action Items Status Continue to review and communicate city code requirements to business and commercial property owners Materials in newsletters and Falcon Flyer Maintain the desirability of neighborhoods through education and code enforcement Ongoing Use non-profit organizations such as NYFS Ongoing Communicate community standards through photos and code information on the website Ongoing Publicize Falcon Heights businesses when appropriate On oin Strategy 3: Maintain the City's infrastructure. Action Items Status Maintain and increase the pathways Fairview Trail on schedule for 2011 construction Maintain the sanitary sewers and storm sewers Complete sanitary system cleaned in 2010 Storm inlets repaired as needed Continue with a boulevard tree program for replacement, 55 ash trees removed in 2010 maintenance and expansion Replacement trees planted 38 ash trees removed in 2011 Replacement trees will be planting in May 2011 Publicize the resources available through the Housing Ongoing Resource Center Maintain streets and alleys in accordance with the Streets east of Snelling sealcoated during Pavement Management Plan summer 2010 Last Update 5/26/2011 Strategy 4: Protect and enhance the physical land use characteristics of the community. Action Items Sponsor buckthorn removal day with University Grove 4000 pounds of buckthorn removed in neighborhood and Lauderdale October in Grove Park and Trolley Path 9/8/10 area Review urban forestry programs in response to threats Plan reviewed by city council - no such as Emerald Ash Borer and continue to seek creative changes recommended financing options to maximize city and resident resources government decisions do not negatively impact the City's Approach the University of Minnesota about providing Initial meeting held with experiment pedestrian opportunities for residents through research station staff - no desire at this time to fields. extend trails through fields Strategy 4: Protect and enhance the physical land use characteristics of the community. Action Items Status Regularly review and update zoning code as necessary Zoning code updated by city council As needed 9/8/10 Participate in planning discussions, and get the required As needed planning expertise if needed to assure that University of Offer local businesses opportunities to be included in Minnesota and State Fair land uses and future inter - new resident welcome packets and community activities government decisions do not negatively impact the City's Support redevelopment projects to allow for maximizing neighborhoods property tax generating opportunities Expand the use of the GIS system for land use planning P &Z Director attends trainings and and maintaining information on the city's land use and monthly user group meetings, keeps facilities data current with county sources and participates in Metro GIS efforts. City supports free on -line mapping service for residents. Support environmental education programs and activities GreenStep Cities in progress, received report from U of MN Law Students on Municipal Renewable Energy Financing Options Strategy 5: Pursue community and economic development opportunities and business retention activities. Action Items Status Be well informed with the necessary planning, As needed engineering, financial and legal expertise when making land use decisions Offer local businesses opportunities to be included in Annual park and recreation solicitation new resident welcome packets and community activities mailed out Support redevelopment projects to allow for maximizing Approved redevelopment of Cornerstone property tax generating opportunities Construction site into apartments, no activity et Last Update 5/26/2011 SPIRE Credit Union/ dental company CUP approved Strategy 6: Expand pedestrian and bicycle opportunities. Action Items Status Be an active partner in the Active Living Ramsey County! ALRC initiative Ongoing Complete North Suburban Connector trail project Fairview Trail on schedule for 2011 construction Participate in the 1000 Benches of Ramsey County program Will be part of Fairview Trail /Larpenteur Streetsca e projects Complete Lar enteur Avenue Streetsca e project Project completed Strategy 7: Promote the unique assets of Falcon Heights. Action Items Status Distribute the "Fun Facts About Falcon Heights Flyer" Not yet completed Develop city publications in alternate languages Grant received to complete in 2011 Promote the unique resources of the University of Minnesota St. Paul Campus Ongoing Goal 3: To expand opportunities for the interaction and involvement of citizens of all ages in their neighborhoods and community. Strategy 1: Promote and participate in youth development. Action Items Status Continue the Junior Leaders program Six Junior Leaders hired in 2011 Include youth as commission members by contacting Youth currently on human rights and RAMS and RAHS environment commissions Include youth in city meetings, trainin s and courses Ongoing Informally interact with youth when the opportunity Ongoing arises Speak about local government at schools or youth related 4f Grade class held at city hall - Mayor functions Lindstrom spoke about diversity in the city Recognize youth achievement at City Council meetings, Two youth recognized in March with in the newsletter, and through the Neil Kwong Youth Neal Kwong Award Citizenship Awards, and the North Suburban Gavel Association Promote awareness of the Cable Commission Presentation made at winter city council scholarships and internships meeting Last Update 5/26/2011 Encourage student participation in City Council Meetings Youth who attend, such as scouts, are asked to introduce themselves Participate in the Kids Voting Program at precincts one Both precincts held Kids Voting during and two through the Roseville Rotary Club general election Conduct a council meeting with students 41h Grade class held at city hall - Mayor Held 8/21/10 Lindstrom spoke about diversity in the Ongoing city Strategy 2: Host community/ nei hborhood events and activities Action Items Status Sponsor Annual Ice Cream Social Held 7/29/10 Sponsor Winterfest Held 1/30/11 Sponsor the Falcon Heights/ Lauderdale 5K Fun Run Held 8/21/10 Encourage neighborhood gatherings Ongoing Support the Neighborhood Block Parties and Night to Unite activities Night to Unite held August 3rd Support the Fire Department/ Public Safety Open House Held 10/2/10 Encourage volunteers to be involved in community planning activities Effort begun to find Garden Club volunteers Hold an annual food drive in conjunction with Falcon Heights Elementary School and other community partners Annual event, also sponsoring "Adopt - A- Crop" campaign Review and explore existing and additional city sponsored events Movie in the Park planned for July 13 Review city ordinance prohibiting retail activity in city arks Workshop held March 2, 2011 to discuss - no changes recommended Strategy 3: Explore, create and provide an arra of recreation programming. Action Item Status Provide recreation programming for all age groups 408 participants in 2009 502 participants in 2010 Provide referrals for alternate programming Ongoing Manage recreation programming on a seasonal basis Ongoing Provide space for and promote the Falconeers Senior program Meet twice monthly in city council chambers Promote recreation scholarships and the Friends of the Park program Ten scholarships given in 2010 Four given through 5/20/11 Investigate "'splash ad" concept at Community Park Not yet completed Sup ort and publicize cross country skiing opportunities U of MN Nordic Ski Club grooming trails Last Update 5/26/2011 at Les Bolstad Golf Course Strategy 4: Encourage citizens to participate in city government. Action Items Status Promote resident participation Ongoing Promote, recruit, and publicize citizen participation in city council meetings, city commissions and task forces Ongoing - members needed for neighborhood commission Develop volunteer programs to supplement city services Effort begun to find Garden Club volunteers Strategy 5: Build stronger community and neighborhood connections. Action Items Status Distribute the "Welcome to Falcon Heights" booklet New booklets given to apartment Support the work of the Falcon Heights Human Rights Commission complexes Support and promote the Neighborhood Liaison Ongoing Program Use conflict resolution resources for neighbors to use in No referrals as of 5/20/11 resolving nei hborhood conflicts Produce three newsletters per year Spring newsletter mailed in March 2011 Distribute monthly Falcon Flyer and post to city website Suspended due to delivery cost issues Support and ex and the city's website Ongoing Promote and support the AARP Tax Assistance Program 192 returns prepared by AARP volunteers Continue implementation of "Aging -In- Place" in the Ongoing City, including promotion of services such as NYFS senior chore program, meals on wheels, and block nurse programs. Strategy 6: Maintain and promote our commitment to human rights and diversity. Action Items Status Promote diversity on our commissions Ongoing Support the work of the Falcon Heights Human Rights Commission Ongoing Promote outreach to the community's youth in relation to human rights topics "Spring Together" event held 5/5/11 Goal 4: To provide a responsive and effective city government. Strategy 1: Communicate promptly and clearly with citizens, business owners and institutional representatives by anticipating information needs and quickly responding to questions. Action Items Status Last Update 5/26/2011 Provide a photo of new staff members and a description of jobs in the newsletter New employee's photos and bios in city newsletters Publish a summary of the goals in the City's newsletter and on the website Dashboard (this document) to be published on website Educate residents about the property tax Completed during budget process Hold a budget hearing annually Held December 8, 2010 Develop dashboard/ monitoring rocess for city goals Completed Strategy 2: Maintain collaborative relationships with other entities. Action Items Status Participate in the U of M Campus/ Community Advisory Mayor and city administrator attend Committee and on the Stadium Area Advisory Group quarterly meetings Maintain regular communication with the University of Ongoing Minnesota, the Metropolitan Council, Ramsey County, the Minnesota State Fair, the Capital Region Watershed District, Rice Creek Watershed District, the cities Ongoing surrounding Falcon Heights, and the State of Minnesota Turnover remains low - one departure in Convey city goals to the City's representatives at the Mailed April 2010 legislature, the Metropolitan Council and the County, as Salaries in line with 90% of average policy well as to neighboring communities Met Council presentation at future council meeting Scheduled for June 8, 2011 Participate in Northwest Youth and Family Service, Ongoing North Suburban Communications Commission and CTV15, the Ramsey County League of Local Governments, and the Regional Council of Mayors Encourage Council members and staff to participate in Ongoing service and professional organizations Strategy 3: Effectively manage the City's cons Iting and personnel resources. Action Items Status Evaluate the performance and work assignments of City Performance reviews conducted in employees through annual performance reviews December Provide employees with affordable resources they Ongoing require to efficiently and effectively do their jobs, including a training plan and technology resources Evaluate and review consultants' performances and fees Ongoing Retain highly skilled and high- functioning employees Turnover remains low - one departure in 2009/2010 Provide salaries and benefits that are competitive with Salaries in line with 90% of average policy cities of a similar size, scale, and scope Last Update 5/26/2011 Strategy 4: Effectively manage the cit 's financial resources. Action Items Status Update and provide a well- researched five year capital Approved as part of 2011 budget process improvement program Review and adjust fees and policies as part of the annual Approved as part of 2011 budget process budgeting rocess Requests made routinely, quarterly Research and pursue new revenue sources, including 2010 grants applied for - Two CERT rants grants (both awarded Pursue conduit bonding opportunities Ongoing - one possible option being Develop and expand use of social networking sites such investigated by bond attorney Review and evaluate the City's long term financial needs Included as part of 2011 budget process and the City's current and future financial resources to meet these needs Continue to research and pursue new opportunities for Ongoing reducing expenses by using more contracts and joint powers agreements to share equipment, personnel, and technology with other levels of government Maintain a contingency fund to be prepared for Fund balance at end of 2010 unexpected, but necessary, expenditures approximately 80% of 2010 expenditures, which is adequate Continue to meet the standards for the GFOA Award for Received 2009 award Excellence in Financial Reporting 201h consecutive year Evaluate all city services in regards to costs, benefits, and Ongoing opportunities to find efficiencies by partnering with adjacent cities or organizations Strategy 5: Develop and expand an e -mail capability to communicate with residents Action Items Status Solicit e -mail addresses through the Falcon Flyer and 368 email addresses in system newsletter, at the front desk, on the City website, and at community events Solicit new resident e -mail addresses Requests made routinely, quarterly drawing conducted for prize Provide critical information in a timely manner utilizing 16 alerts sent through 5/20/11 city's list sery Develop and expand use of social networking sites such 234 Twitter followers, 175 Tweets as of as Twitter and Facebook 4/1/11 Strategy 6: Expand the capability to conduct any city -to- resident transaction online Goal 5: Provide for a clean, healthy, sustainable environment. Last Update 5/26/2011 Strategy 1: Undertake efforts to maximize recycling. Action Items Status Research an incentive program to encourage recycling Environment Commission exploring options Conduct rain barrel workshop for city residents Held May 21, 2011 Conduct city-wide energy fair Held during Ice Cream Social Complete recycling contract negotiations Contract approved 9/22/10 Strategy 2: Consider environmental benefits in city purchasing Action Items Status Consider environmentally - friendly options in city vehicles and public works Policy approved 2/23/11 by city council Change to energy-efficient, compact light bulbs City Hall retrofit completed October 2010 Pursue bulk purchasing program for environmentally friendly products (i.e. solar water heaters, water saver toilets Not yet completed Strategy 3: Continue support of Community Garden. Action Items Status Continue publicity in newsletter, on website, and in the Falcon Flyer All 29 plots occupied by residents, waiting list of at least 20 people Strategy 4: Create an inventory of greenhouse/ global warming emissions. Action Items Status Conduct comprehensive review of the city's carbon Completed 2009 output, including identifying steps to reduce the overall carbon footprint of the city. Implement GreenStep Cities program Resolution adopted 1/12/11 Implementation in process - ten of twelve best practices completed Last Update 5/26/2011 10