11-23-2015 Council Packet - Laserfiche WebLink

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1. Meals and refreshments are allowed at City meetings and events that have a purpose of discussing City issues. These meetings would normally have a pre - planned agenda. 2. Meals and refreshments are allowed at employee meetings and events that have a purpose of discussing City issues or are a part of an employee training. These meetings would also normally have a pre -planned agenda. These meetings could include new employee receptions to introduce new employees to existing employees, provide an orientation to the City, and promote teamwork and cooperation. This does not include routine staff meetings. Meals and refreshments are allowed when they are part of a breakfast/lunch/dinner meeting for official city business when it is the only practical time to meet. Usually these meals involve meeting with City Council members, Committee/Commission members, or local business/fraternal organizations. Payment for fees relating to a special event, such as a Chamber of Commerce event may also be allowed where approved by the City Administrator and when attendance is deemed to meet the public purpose guidelines for community or customer outreach and marketing of the City. 4. During official meetings of the City Council, Council committees, advisory boards/commissions, and task forces. 5. Travel expenses for employees are outlined in the Little Canada Elected Official and Employee Travel Policy. 6. Meals and refreshments are allowed where employees or volunteers are participating in a City -sponsored special event, participating in an outside event as an official representative of the City, or working additional hours and where the department head deems appropriate as recognition of efforts above those normally required. Because emergency personnel are often called to perform for extended periods of time and duties where refreshments are important to duty performance, emergency response personnel may be provided refreshments or food when it is deemed appropriate by the City Administrator or Department Head to assure the delivery of quality emergency response service. 7. No purchase of alcoholic beverages by the City is allowed. The cost of these meals or fees is included in the departments' travel/conferences line -item in the Little Canada Annual Operating Budget. These line -items are approved annually by the City Council as part of the overall budget process which includes a public hearing on the proposed budget. Membership. Dues, and Donations The City Council has determined that the City will fund memberships and dues (individual or organization) in professional organizations and City social and community organizations when the purpose is to promote, advertise, improve or develop the City's resources and advantages and not personal interest or gain.