11-23-2015 Council Packet - Laserfiche WebLink

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11/20/2015 Using the Program :: HGACBuy 3 -\Nay Partnership At Work The three-way partnership between HGACBuy, Program End Users, and Contractors is a very important relationship that provides vital links to ensure effective cooperative results, Clear, concise communication is essential to making the partnership effective and successful. The contact path includes all three parties: HGACBuy, End User, and Contractor. /I-GAC's Rolr: HCG W.Buy%s role is to conduct product research and surveys, write technical specifications, conduct pre-bid conferences, open bids, and evaluate responses. After exxttraets are awarded by lite H -GAC Board, HGACBuy certifies contract validity, and administers contracts. The End Users Rote: End Users are expected to consult with Contractors' representatives for the purpose of determining the exact requirements needed to serve constituents. End Users work with Contractors aepresentitives to detail and complete nit documentation required when submitting purchase ur&fs. The Contractor's Role: HGACBuy relies upon its Contractors to quickly respond to End User inquiries that provide detailed product information and pricing, including priced options for specific products. Contractors' representatives work closely with each End User to meet specific constituent needs. H-GAC's Bid Notices The Program's Coordinator for Specifications & Bids directs the bid/proposal cycle for products and services that HGACBuy desires to place under contract on behalf of Members. The near team schedule of procurements is posted on the HGACBuy website under Bid Notices. Distribution of H -GAC Product SpeLifications Product/service specifications and Invitations To Submit Competitive Bids/Proposals are distributed by email to all prospective responders that HGACBuy is aware of, Ilie documents are also posted on the HGACBuy website, and the legally required notices are posted in newspapers, including minority - emphasis publications. End User Benefits HGACBuy offers significant benefits to participating End Users whether large, medium, or snail size • Expedited procurement • Volume purchasing discounts • On -duty professional staff assistance • Research and development of tedmical specifications • Contract administration H -GAC Web Site Information on products under contract through HGACBuy can be accessed through the web site. The web site contains the following: • Product categories with base bid prices • Contractors' representatives with telephone numbers • H -GAC staff telephone numbers and e-mail addresses • Listing of Specifications Conferences • Listing of Bid opening dates for each product category Contacting HGACBuy 35,55 Timmons Ln, Suite 120 Houston. TX 77027 Phone: 800-926-0234 F-; 7t3-993-4548 Web: www.HGACBuv.ore Individual staff phone numbers and emails may be found on the HGACBuy website under Program Staff Copyright @ 2015 H -GAC. All Rights Reserved. https://www.hgacbuy.org/program/using/default.aspx 313