03-09-2016 Council Packet - Laserfiche WebLink

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the years 2014 and 2015. Any such conversion will be a direct deduction from the employee’s Severance Pay Off as provided for in Section 18. Example: Employee is eligible for 20 days of Severance, and in 2014 converted 4 days of his/her Deferred Sick Leave Balance to PTO, and in 2015 converted 3 days of Deferred Sick Leave Balance to PTO. Employee’s Severance would be 13 days (20-4-3=13). Employees on Short Term Disability (STD) Employees on STD may use their Deferred Sick Leave Bank, PTO, or a combination of the two to get them to day 15 when STD benefits begin. PTO Pay-Off at Termination of Employment Under the PTO program, employees will be eligible to receive 100% of their accrued PTO balance when they leave City service. In no case shall the PTO pay-off exceed 30 days of PTO carry-over plus the amount of annual PTO accrued to the point in the year that the termination is effective. Employees may not use PTO during the two-week notification period unless approved by the City Administrator. Paid Time Off (PTO) Donation Purpose This policy establishes the procedure through which eligible employees may voluntarily donate a portion of their accrued Paid Time Off (PTO) time to be converted to assist another employee who has exhausted all forms of paid leave due to a “medical emergency.” A medical emergency is defined as a physician’s diagnosis of a major life threatening event of an employee or immediate family member that will require the employee to be absent a prolonged period from their employment duty and will result in substantial loss of income to the employee because the employee will have exhausted all paid leave available apart from the leave donation plan. Immediate family for the purpose of this policy shall include employee’s spouse, children, parents, grandparents, grandchildren and includes the children, parents, grandparents, and grandchildren of the employee’s spouse, and any person regularly residing in the employee’s immediate household. A qualifying major life-threatening event includes but is not limited to heart attack, stroke, cancer, organ transplant, life threatening illness or condition as defined by a physician’s diagnosis using the FMLA medical certification of the catastrophic health problem. Policy With the written consent of the City Administrator, employees having accrued PTO time can donate a portion of such accrued leave to fellow employees experiencing a qualifying 25