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<br /> <br /> <br />TO: Mayor Keis and Members of City Council <br /> <br />FROM: Joel Hanson, City Administrator <br /> <br />DATE: October 26, 2016 <br /> <br />RE: Fire Department Contingency Fund Payment for Equipment Repair <br /> <br /> <br />Part of our budget with the Fire Department has included a contingency line item to address <br />extraordinary costs that could be encountered during the year. Our understanding with the Fire <br />Department is that if a situation arises, they are to submit the invoice to us and then the Council <br />will authorize payment above and beyond our contracted amount. (This prevents us from <br />funding a contingency in the contract while also providing some security to the Fire <br />Department.) <br /> <br />We have rarely used this provision in the last number of years, but an equipment repair on the <br />aerial ladder truck has triggered its application this year. Specifically, the main pump system for <br />the ladder truck needed to be replaced at a cost of $35,775.48 (see copy of invoice attached). <br /> <br />Based on our agreement with the Fire Department, staff is recommending the Council authorize <br />the payment of $35,775.48 from General Fund Reserves. <br />2