01-11-2017 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of City Council FROM: Bill Dircks, Public Works Director DATE: January 5, 2017 RE: ICWC Contract Renewal The City once again contracted with the State of Minnesota Department of Corrections for the use of a work crew in 2016. The crew has been utilized by the City for nearly ten years and has been on an as-needed basis for the past seven years. This allows the City to utilize a crew of up to ten offender crew members and a crew supervisor for a full day of work. In the past the crew has completed numerous projects for the City including tree trimming, hydrant painting, manhole cover replacement, construction of a few retaining walls, general right- of-way and park maintenance, and special projects such as sodding the Veteran’s Memorial Park site in 2015. Last year the crew did mostly tree trimming, which they are able to do with great efficiency and get a lot done in a small amount of time. They also helped with sodding at Veteran’s Memorial Park and did other miscellaneous work around the City. The cost for the crew is $475 per day for regular time and $75 per hour for overtime. The overtime rate is up from $67.50 last year. The City was only able to use the crew on Fridays last year, which is considered overtime, but we have asked to be contacted if a crew is available on a regular work day. The work crew can accomplish large amounts of work during a full day. The crew members work hard and the supervisors do a nice job of directing them. Staff recommends renewing the contract with the State of Minnesota Department of Corrections for 2017 at the terms listed above and in the attached contract.