01-11-2017 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of the City Council FROM: Joel Hanson, City Administrator DATE: January 6, 2017 RE: Organized Collection Contract Renewal Staff met with representatives of our haulers participating in the organized collection contract yesterday. As you will recall, we approved an extension of the current arrangement until the end of January. Based on yesterday’s meeting, we are recommending a new extension until the end of February to ensure we can get all issues resolved. At yesterday’s meeting, the haulers reacted to the proposal I gave them a couple of few weeks ago. They asked for a higher increase in collection rates over their initial proposal. They are also asking for increases to the bulky items category that we are resisting given our current utilization. (We suggested that it may be worth eliminating this service given only about 25% of our residents make use of it.) They are also asking for increases in yard waste fees given the rate has not changed for a number of years. However, I pointed out another community recently signed a contract with one of our haulers whereby they provided the service to all residents at a cost, that when applied to our customer base would be lower than our subscription service. We did offer to drop off one month of service ( six to five months with two weeks at each end of the contract) given problems the haulers have during those times with dumping collected materials and also given the fact that weather may prevent pick-up anyway. Another meeting is planned for next week and we hope to get this wrapped out quickly. In the meantime, we are recommending you adopt the attached extension that continues services up to the end of February if necessary and authorize the Mayor to execute same on behalf of the City.