02-22-2017 Council Packet - Laserfiche WebLink

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service. Our utilization is about 25% of the customers eligible under the contract, but that number continues to increase each year as it becomes more known.  Yard waste service will remain April 1st through November 30th with language added to say “weather permitting” at the end of the season. During the previous contract, the City had two seasons where the hauler either requested the season start later due to yard waste sites not being open until April 15th or early snowfalls which shortened up the November collection weeks. For the renewal, the haulers have agreed to make arrangements on their end so that the April 1st beginning date is adhered to, but we have added language that does allow for weather to be a consideration for the season ending prior to November 30th. In the event of snow, the hauler has agreed to complete one final week of yard waste collection so that residents who may have carts full of yard waste or compostable bags are given an opportunity to dispose of them. Then as a result of the weather it is assumed that residents would no longer have the ability to rake their leaves up again until the spring.  The rate for yard waste over the term of the contract will now have yearly increases. The previous contract rate is $48 for the season and that rate had not changed for two contracts. The new rate for 2017 will start at $54 and end at $64 in 2021 (33.3% increase over 5 years). The haulers had requested a flat rate of $72 for the term of the contract. The increases each year are somewhat staggered because the amount must be divisible by eight months of service for utility billing purposes. One additional change to contract language for yard waste is that we will now have a seasonal rate for new customer. New customers electing service in April- September will be charged for a full year of service and new customers electing service in October and November would be subject to a partial year (1/2 of current yearly rate). Previous contract language had new customers only paying $6 for the months of service remaining. This was not equitable for new customers who enrolled at the end of the season for fall clean-up.  Rates for customers with 120+ (2 containers), 3 containers, and 4 containers have been combined into one service level which will now be called up to 360 gallon service. We do have roughly 45 customers at the 120+ service level and then less than ten with three or four carts. The three or four cart accounts are primarily group homes that are located in a single- family home which fall under the organized collection contract.  Schedule B of the contract which is the charge a resident would be billed after they’ve used their three bulky items is increasing for most of the items. This schedule has not been increased in the last two contracts and in comparison of other cities, the proposed charges are consistent. Overall, we probably have less than 20 items per year that would fall under this schedule. Included with this memo are two variations of the new contract rates. The spreadsheet titled Final Rates shows the breakout of the rates by Disposal, Collection, Recycling, and Bulky Item with the increases shown for each category. The spreadsheet titled Attachment A is what will be included in the contract. The final total is the same for both. During this process it was determined that a portion of our bulky items are recycled. By having bulky items as a separate line item in our rate it is subject to State and County tax as waste disposal. Attachment A has $.50 shifted to collection costs and then the remaining will fall under recycling which reflects the actual processing of bulky items. Contract language is such that the rate for collection costs includes the pickup of three bulky items per year so there is no change for the service provided to our residents. However, it will be a slight savings to our residents with only a portion of that now being subject to tax.