05-09-2017 Parks & Rec Packet - Laserfiche WebLink

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STAFF REPORT TO: Parks & Recreation Commission FROM: Bill Dircks, Public Works Director DATE: May 4, 2017 RE: Gilbertson Field Improvement Update As you are aware Gilbertson Field at Spooner Park is in need of some improvements. The Little Canada Recreation Association has pledged to support the project with a yet to be determined amount of money and the City has budgeted $35,000 for the work. As was discussed last year the infield area needs work, the fencing and backstop needs to be replaced, concrete work is desired, and new bleachers have already been purchased and will replace the existing bleachers. City staff has been gathering quotes for the work so that the project will be ready to proceed once the baseball season and Canadian Days are over. To date, the City has received a quote for the fencing for both galvanized and black vinyl-coated fence. It is thought that the black vinyl will be a nicer looking fence and really show the field as a spotlight field in the City. There is also a plan to add a yellow plastic fence cover along the outfield fence for safety as well as aesthetic purposes. The black vinyl fence is approximately $3100 more expensive than the galvanized fence at a total estimated cost of $24,000. The LCRA has indicated that they are in favor of the black vinyl fence. The City has also received two quotes for concrete work. Staff has proposed a menu of options so that options can be eliminated if parts of the work are too expensive. Staff has requested pricing for adding a ribbon of concrete below the new backstop as suggested by the fence contractor, pouring pads beneath the bleachers, pouring concrete in the bench areas similar to the Pioneer Park setup, and pouring a slab on the backside of the backstop to encase the irrigation manhole, drinking fountain, and provide a good surface for the garbage and recycling cans. The total cost of the concrete work of the lowest quote so far is $6115. Please see the attached diagram showing the proposed concrete work. Staff had preliminary discussions with contractors for the infield work last fall and received one preliminary quote of $12,000 for the work. A new drinking fountain is also needed and they range in cost from $750-$4000. Staff will research options and find the best one for the field. The estimated cost of the project at this point is around $43,000. Ideally staff will find some lower quotes for the infield work and the drinking fountain. The quote for the fencing is from a local contractor who has been the low quote on other fencing projects in the City, and the concrete quote seems to be pretty low. Staff will continue to solicit quotes and will present the final costs at a future meeting.