06-14-2017 Council Packet - Laserfiche WebLink

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10062 Flanders Court NE – Blaine, MN 55449 – Ph: (763) 780-0450 Fax (763) 780-0452 Item 10 - Fire Station and City Hall Lighting Plans Memo TO: Honorable Mayor and City Council Members FROM: Lee Elfering, City Engineer DATE: June 9, 2017 RE: Fire Hall & City Hall Lighting The expansion of the Fire Hall lot is progressing and as part of those improvements modifications need to be made to the parking lot lighting. It was determined during the design phase that the lighting would be completed as part of a separate contract and those plans have now been completed and are attached. Three new LED lights will be added to light the parking lot east of the building and it is proposed to replace the existing light north of the building and the light at the lower parking lot with the same LED pole and fixture being used for the new lights. All lights will be controlled by the existing time clock and all lights will be fitted with a motion detector that will reduce the light output when no movement is detected in the lot. An outlet will also be included on each light pole. The northern most pole east of the building will be set up with additional conduit for a security camera. The proposed budget for the Fire Hall parking lot expansion included $15,000 for lighting and the low bid for the parking lot work was below the estimated costs, therefore we anticipate this work can be completed within the budget amounts. In addition to the Fire Hall lights, the attached plan also includes modification of the parking lot lights at City Hall. With a lighting Contractor already in town we felt this may be a good opportunity to upgrade the lights at City Hall to LED as well. We are requesting the Contractor provide pricing for providing and installing an LED retrofit kit inside the existing fixtures and provide pricing for full replacement of the lights including new poles and LED fixtures similar to the existing. LED lights are much more efficient that the 250W metal halide bulbs that are currently being used and we are looking to see if there are any incentive programs for converting these lights as well. There are four double lantern lights providing illumination for the City Hall lot. The lighting designer provided estimated costs of $750.00 per fixture for the lantern retrofit kits and $1,400 for full light replacement, but the installation costs would be above and beyond those numbers. The City Hall light work will be bid as alternates to the Fire Hall lighting work and the City will be able to pick one of the options or delete the work entirely from the project once bids are received. We would recommend the City approve the plans and authorize staff to obtain quotes for the lighting work. The costs will be reported to the Council for a final determination on what portions of the lighting project should be constructed. If you have any questions or comments concerning this information, please call me at (763) 780-0450.